Public Meeting Agenda: January 12, 2021 at 4:00 PM - Finance Committee Meeting

Agenda
I. Call to Order and Determination of Quorum
II. This meeting is being held in accordance by order of Governor Greg Abbott’s Executive Order on September 17, 2020 and the Texas Health and Human Services. These modifications are necessary to promote the health and safety of the Garland ISD community, and to comply with governmental orders, as well as guidance from health authorities.
III. Public Forum: Members of the public who wish to make comments may complete a Public Comment Participation Request in person at Harris Hill Administration Building or via email at BoardPublicComments@garlandisd.net prior to the start of the meeting indicated in the posting notice. The emailed comments will be read aloud at the meeting by a designated speaker. Emails should include the requester’s name, address and the detailed topic to be read aloud. In addition, comments must be limited to issues that can be presented in a public forum and are directly related to the posted and noticed agenda items. Complaints about student discipline, specific student issues or personnel must be addressed through appropriate administrative channels, in accordance with the Texas Open Meetings Act and Board policy. For more information about public comment procedures, please review the Board Policy for Public Comment accessible at the following link: https://pol.tasb.org/Policy/Code/364?filter=BED.
IV. Superintendent's Message
V. Agenda Items for Board of Trustees' Meeting January 2021
V.A. Information Items
V.A.1. Receive Board of Trustees Contract Renewal Report for January 2021 – Mark A. Booker
V.A.2. Review November 2020 Monthly Financials – Allison Davenport
V.A.3. Review November 2020 Tax Report – Kristi Cooper
V.A.4. Receive 2020-2021 ASBO International Meritorious Budget Award – Brandy Mayo
V.A.5. Receive Budget Outlook-General Fund 199 Presentation – Brandy Mayo
V.A.6. Receive Presentation on Bond Update – Javier Fernandez
V.A.7. Receive Transportation Management Update – Dr. Shelley Garrett and Jack Youngkin
V.A.8. Receive Oracle ERP Upgrade Project Overview – Jason Genovese
V.B. Discussion Item
V.B.1. Future Finance Committee Agenda Items – Dr. Brent Ringo
V.C. Action Items (Non Consent)
V.C.1. Consider Approval of Budget Transfers and Amendments to the 2020-2021 General Fund – Brandy Mayo
V.C.2. New Bids
V.C.2.a. Contract #37-21 - Consider Approval of Purchase of Web Based Special Education Management Systems – Dr. Jovan Grant-Wells
V.C.2.b. Contract #57-20 - Consider Approval of Purchase of School Bus Disinfection Service – Jack Youngkin
V.C.2.c. Contract #390-21- Consider Approval of Purchase of Transportation General Trades Merchandise, Vehicles and Services – Jack Youngkin
V.C.2.d. Contract #180-20-02 - Consider Approval of Purchase of Band Uniforms and Accessories – Joseph Figarelli
V.C.2.e. Contract #345-20-03 - Consider Approval of Purchase of Musical Instruments, Supplies and Repairs – Joseph Figarelli
V.C.3. New RFQ
V.C.3.a. Contract #360-21 - Consider Approval of Purchase of Recommended Architectural and Related Professional Services for Org #916 Harris Hill Administration Building Renovation Project – Paul Gonzales and Javier Fernandez
V.C.4. Increase to Awarded Bids
V.C.4.a. Contract #316-17 - Consider Approval of Increase in Awarded Amount for Chromebooks and Carts – Matt Yeager
VI. Executive Session: Executive session will be held for purposes permitted by Texas Open Meetings Act, Texas Government Code Section 551.001 et seq.
VI.A. Pursuant to Texas Government Code Section 551.071, discussing pending/contemplated litigation, settlement offer(s), or matters concerning privileged and unprivileged client information deemed confidential by Rule 1.05 of the Texas Disciplinary Rules of Professional Conduct.
VI.B. Pursuant to Texas Government Code Section 551.074, deliberation regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; or to hear a complaint or charge against an officer or employee.
VII. Adjournment

I. Call to Order and Determination of Quorum

II. This meeting is being held in accordance by order of Governor Greg Abbott’s Executive Order on September 17, 2020 and the Texas Health and Human Services. These modifications are necessary to promote the health and safety of the Garland ISD community, and to comply with governmental orders, as well as guidance from health authorities.

III. Public Forum: Members of the public who wish to make comments may complete a Public Comment Participation Request in person at Harris Hill Administration Building or via email at BoardPublicComments@garlandisd.net prior to the start of the meeting indicated in the posting notice. The emailed comments will be read aloud at the meeting by a designated speaker. Emails should include the requester’s name, address and the detailed topic to be read aloud. In addition, comments must be limited to issues that can be presented in a public forum and are directly related to the posted and noticed agenda items. Complaints about student discipline, specific student issues or personnel must be addressed through appropriate administrative channels, in accordance with the Texas Open Meetings Act and Board policy. For more information about public comment procedures, please review the Board Policy for Public Comment accessible at the following link: https://pol.tasb.org/Policy/Code/364?filter=BED.

IV. Superintendent's Message

V. Agenda Items for Board of Trustees' Meeting January 2021

V.A. Information Items

V.A.1. Receive Board of Trustees Contract Renewal Report for January 2021 – Mark A. Booker

V.A.2. Review November 2020 Monthly Financials – Allison Davenport

V.A.3. Review November 2020 Tax Report – Kristi Cooper

V.A.4. Receive 2020-2021 ASBO International Meritorious Budget Award – Brandy Mayo

V.A.5. Receive Budget Outlook-General Fund 199 Presentation – Brandy Mayo

V.A.6. Receive Presentation on Bond Update – Javier Fernandez

V.A.7. Receive Transportation Management Update – Dr. Shelley Garrett and Jack Youngkin

V.A.8. Receive Oracle ERP Upgrade Project Overview – Jason Genovese

V.B. Discussion Item

V.B.1. Future Finance Committee Agenda Items – Dr. Brent Ringo

V.C. Action Items (Non Consent)

V.C.1. Consider Approval of Budget Transfers and Amendments to the 2020-2021 General Fund – Brandy Mayo

V.C.2. New Bids

V.C.2.a. Contract #37-21 - Consider Approval of Purchase of Web Based Special Education Management Systems – Dr. Jovan Grant-Wells

V.C.2.b. Contract #57-20 - Consider Approval of Purchase of School Bus Disinfection Service – Jack Youngkin

V.C.2.c. Contract #390-21- Consider Approval of Purchase of Transportation General Trades Merchandise, Vehicles and Services – Jack Youngkin

V.C.2.d. Contract #180-20-02 - Consider Approval of Purchase of Band Uniforms and Accessories – Joseph Figarelli

V.C.2.e. Contract #345-20-03 - Consider Approval of Purchase of Musical Instruments, Supplies and Repairs – Joseph Figarelli

V.C.3. New RFQ

V.C.3.a. Contract #360-21 - Consider Approval of Purchase of Recommended Architectural and Related Professional Services for Org #916 Harris Hill Administration Building Renovation Project – Paul Gonzales and Javier Fernandez

V.C.4. Increase to Awarded Bids

V.C.4.a. Contract #316-17 - Consider Approval of Increase in Awarded Amount for Chromebooks and Carts – Matt Yeager

VI. Executive Session: Executive session will be held for purposes permitted by Texas Open Meetings Act, Texas Government Code Section 551.001 et seq.

VI.A. Pursuant to Texas Government Code Section 551.071, discussing pending/contemplated litigation, settlement offer(s), or matters concerning privileged and unprivileged client information deemed confidential by Rule 1.05 of the Texas Disciplinary Rules of Professional Conduct.

VI.B. Pursuant to Texas Government Code Section 551.074, deliberation regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; or to hear a complaint or charge against an officer or employee.

VII. Adjournment

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January 12, 2021 at 4:00 PM - Finance Committee Meeting