I. Call to Order and Determination of a Quorum II. Pledges of Allegiance
Information Item Evidence of Excellence 1. Recognize Austin Academy Jazz Ensemble 2. Recognize State Visual Arts Scholastic Event (VASE) Winners
Introduce New District Administrators
Recognize District Paraprofessional and Teacher of the Year
Recognize Innovations in STEM Teaching Award Winners
Recognize Going the Extra Mile (GEM) Recipient Janet Alber
Recognize Going the Extra Mile (GEM) Recipient Gabriel Medina
Action Items (Non Consent) A. Sign Statements of Elected Officer B. Administer Oath of Office to Newly Elected Trustees
Review March 2019 Monthly Financials (Finance and Audit Committee)
Review April 2019 Tax Report (Finance and Audit Committee)
Review Initial Dates for the Long-Range Facilities Master Plan Roll-Out (Facilities Committee)
Review 2019-2020 Proposed General Fund, Student Nutrition Services Fund and Debt Service Fund Budget Updates (Finance and Audit Committee)
Review 2020-2021 School Financial Integrity Rating System of Texas (FIRST) Update Based on 2019-2020 Fiscal Year Budget (Finance and Audit Committee)
Review Bond Update (Facilities Committee)
Public Forum: The Board will now hear those who wish to make comments and who have completed and returned the Public Comment Participation Request. This section will be conducted in accordance with the Texas Open Meetings Act and Board Policy. Speakers must limit comments to issues that can be presented in a public forum. Complaints about student discipline, specific student issues or personnel must be addressed through appropriate administrative channels.
Discussion Items Discuss District's Property Values and Funding Lag (Facilities Committee)
Trustees' Report 1. Trustee attendance at recent district and community events 2. Announcement of upcoming district and community events 3. Recognition of outstanding performance by district staff and students 4. Recognition of new programs and special activities 5. Message from Board President
Superintendent's Report
Trustees' Report 1. Trustee attendance at recent district and community events 2. Announcement of upcoming district and community events 3. Recognition of outstanding performance by district staff and students 4. Recognition of new programs and special activities 5. Message from Board President
Consent Agenda - Consider approval of A. Board Meeting Minutes B. Human Resources Report
Action Items (Non Consent) A. Consider Approval of Policy BP(LOCAL) B. Consider Approval of Policy FFB(LOCAL)
C. Consider Approval of MOU – Dallas Regional Day School Program for the Deaf (District Affairs Committee) D. Consider Approval of Budget Transfers and Amendments to the 2018-2019 General Fund and Debt Service Fund (Finance and Audit Committee) E. Consider Approval of Tax Refunds for Overpayments or Erroneous Payments (Finance and Audit Committee) F. New Bids (Finance and Audit Committee) 1. Contract #196-19 - Consider Approval of Purchase of Technology Structured Cabling and Services 2. Contract #227-19 - Consider Approval of Purchase of Paint and Painting Supplies 3. Contract #241-19-01 - Consider Approval of Purchase of Promotional Marketing Materials Catalog 4. Contract #252-19 - Consider Approval of Purchase of Cellular Equipment and Services 5. Contract #302-19-02 - Consider Approval of Purchase of Instructional Material, Supplies and Services-ELAR Resources 6. Contract #302-19-11 - Consider Approval of Purchase of Science Based Engineering Curriculum 7. Contract #310-19-11 - Consider Approval of Purchase of Professional Staff Development Consulting Services 8. Contract #310-19-22 - Consider Approval of Purchase of After School Program 9. Contract #321-19-01 - Consider Approval of Purchase of Higher Learning Advanced Education Textbook Publishers 10. Contract #325-19-10 - Consider Approval of Purchase of Advanced Placement Exams 11. Contract #333-19 - Consider Approval of Purchase of Fire Alarm Inspection Service and Parts 12. Contract #426-19 - Consider Approval of Purchase of Technology Cable Locating Services 13. Contract #499-09-19 Consider Approval of Purchase of SNS Freezer Replacement G. Renewal Bids (Finance and Audit Committee) 1. Contract #127-17-02 - Consider Approval of Purchase of Online Subscriptions and Software 2. Contract #186-17 - Consider Approval of Purchase of Full Service Custodial and Janitorial Services H. Increase to Awarded Bids (Finance and Audit Committee) 1. Contract #37-01-13 - Consider Approval of Increase in Awarded Amount for Student Information Management Systems 2. Contract #51-17 - Consider Approval of Increase in Awarded Amount for Large Food Service Equipment and Supplies 3. Contract #169-18 - Consider Approval of Increase in Awarded Amount for Fundraisers (Catalog) 4. Contract #310-18 - Consider Approval of Increase in Awarded Amount for Leadership Speakers 5. Contract #499-10.1-19-Consider Approval of Increase in Awarded Amount for HVAC Optimization and Replacement 6. Contract #203-16 - Consider Approval of Increase in Awarded Amount for Yearbook Services 7. Contract #345-18 Consider Approval of Increase in Awarded Amount for Musical Instruments, Equipment, Supplies and Repairs
IX. Executive Session: Executive session will be held for purposes permitted by Texas Open Meetings Act, Texas Government Code Section 551.001 et seq. A. Pursuant to Texas Government Code Section 551.071, private consultation with the Board’s attorney, in person or by phone, when the Board seeks the advice of its attorney about: 1) pending or contemplated litigation; 2) a settlement offer; or 3) on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter; and Pursuant to Texas Government Code Section 551.074, deliberation regarding the appointment, employmen t, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; or to hear a complaint or charge against an officer or employee: 1. Consultation and deliberation regarding administrative recommendations including, Naaman Forest High School Athletic Coordinator/Head Football Coach. 2. Consultation and deliberation regarding the selection of officers for the Board of Trustees. 3. Consultation and deliberation regarding revisions to the Board Clerk job description, duties, title and related matters. 4. Consultation and deliberation regarding the Superintendent's Evaluation Instrument. X. Reconvene from Executive Session for action relative to items considered during Executive Session A. Consideration and possible action regarding administrative recommendations including Naaman Forest High School Athletic Coordinator/Head Football Coach. B. Consideration and possible action regarding the election of Board Officers. C. Consideration and possible action regarding Board Clerk job description, duties, title and related matters. D. Consideration and possible action regarding the Superintendent's Evaluation Instrument. XI. Adjournment
May 28, 2019 Board of Trustees Meeting
I. Call to Order and Determination of a Quorum II. Pledges of Allegiance
Information Item Evidence of Excellence 1. Recognize Austin Academy Jazz Ensemble 2. Recognize State Visual Arts Scholastic Event (VASE) Winners
Introduce New District Administrators
Recognize District Paraprofessional and Teacher of the Year
Recognize Innovations in STEM Teaching Award Winners
Recognize Going the Extra Mile (GEM) Recipient Janet Alber
Recognize Going the Extra Mile (GEM) Recipient Gabriel Medina
Action Items (Non Consent) A. Sign Statements of Elected Officer B. Administer Oath of Office to Newly Elected Trustees
Review March 2019 Monthly Financials (Finance and Audit Committee)
Review April 2019 Tax Report (Finance and Audit Committee)
Review Initial Dates for the Long-Range Facilities Master Plan Roll-Out (Facilities Committee)
Review 2019-2020 Proposed General Fund, Student Nutrition Services Fund and Debt Service Fund Budget Updates (Finance and Audit Committee)
Review 2020-2021 School Financial Integrity Rating System of Texas (FIRST) Update Based on 2019-2020 Fiscal Year Budget (Finance and Audit Committee)
Review Bond Update (Facilities Committee)
Public Forum: The Board will now hear those who wish to make comments and who have completed and returned the Public Comment Participation Request. This section will be conducted in accordance with the Texas Open Meetings Act and Board Policy. Speakers must limit comments to issues that can be presented in a public forum. Complaints about student discipline, specific student issues or personnel must be addressed through appropriate administrative channels.
Discussion Items Discuss District's Property Values and Funding Lag (Facilities Committee)
Trustees' Report 1. Trustee attendance at recent district and community events 2. Announcement of upcoming district and community events 3. Recognition of outstanding performance by district staff and students 4. Recognition of new programs and special activities 5. Message from Board President
Superintendent's Report
Trustees' Report 1. Trustee attendance at recent district and community events 2. Announcement of upcoming district and community events 3. Recognition of outstanding performance by district staff and students 4. Recognition of new programs and special activities 5. Message from Board President
Consent Agenda - Consider approval of A. Board Meeting Minutes B. Human Resources Report
Action Items (Non Consent) A. Consider Approval of Policy BP(LOCAL) B. Consider Approval of Policy FFB(LOCAL)
C. Consider Approval of MOU – Dallas Regional Day School Program for the Deaf (District Affairs Committee) D. Consider Approval of Budget Transfers and Amendments to the 2018-2019 General Fund and Debt Service Fund (Finance and Audit Committee) E. Consider Approval of Tax Refunds for Overpayments or Erroneous Payments (Finance and Audit Committee) F. New Bids (Finance and Audit Committee) 1. Contract #196-19 - Consider Approval of Purchase of Technology Structured Cabling and Services 2. Contract #227-19 - Consider Approval of Purchase of Paint and Painting Supplies 3. Contract #241-19-01 - Consider Approval of Purchase of Promotional Marketing Materials Catalog 4. Contract #252-19 - Consider Approval of Purchase of Cellular Equipment and Services 5. Contract #302-19-02 - Consider Approval of Purchase of Instructional Material, Supplies and Services-ELAR Resources 6. Contract #302-19-11 - Consider Approval of Purchase of Science Based Engineering Curriculum 7. Contract #310-19-11 - Consider Approval of Purchase of Professional Staff Development Consulting Services 8. Contract #310-19-22 - Consider Approval of Purchase of After School Program 9. Contract #321-19-01 - Consider Approval of Purchase of Higher Learning Advanced Education Textbook Publishers 10. Contract #325-19-10 - Consider Approval of Purchase of Advanced Placement Exams 11. Contract #333-19 - Consider Approval of Purchase of Fire Alarm Inspection Service and Parts 12. Contract #426-19 - Consider Approval of Purchase of Technology Cable Locating Services 13. Contract #499-09-19 Consider Approval of Purchase of SNS Freezer Replacement G. Renewal Bids (Finance and Audit Committee) 1. Contract #127-17-02 - Consider Approval of Purchase of Online Subscriptions and Software 2. Contract #186-17 - Consider Approval of Purchase of Full Service Custodial and Janitorial Services H. Increase to Awarded Bids (Finance and Audit Committee) 1. Contract #37-01-13 - Consider Approval of Increase in Awarded Amount for Student Information Management Systems 2. Contract #51-17 - Consider Approval of Increase in Awarded Amount for Large Food Service Equipment and Supplies 3. Contract #169-18 - Consider Approval of Increase in Awarded Amount for Fundraisers (Catalog) 4. Contract #310-18 - Consider Approval of Increase in Awarded Amount for Leadership Speakers 5. Contract #499-10.1-19-Consider Approval of Increase in Awarded Amount for HVAC Optimization and Replacement 6. Contract #203-16 - Consider Approval of Increase in Awarded Amount for Yearbook Services 7. Contract #345-18 Consider Approval of Increase in Awarded Amount for Musical Instruments, Equipment, Supplies and Repairs
IX. Executive Session: Executive session will be held for purposes permitted by Texas Open Meetings Act, Texas Government Code Section 551.001 et seq. A. Pursuant to Texas Government Code Section 551.071, private consultation with the Board’s attorney, in person or by phone, when the Board seeks the advice of its attorney about: 1) pending or contemplated litigation; 2) a settlement offer; or 3) on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter; and Pursuant to Texas Government Code Section 551.074, deliberation regarding the appointment, employmen t, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; or to hear a complaint or charge against an officer or employee: 1. Consultation and deliberation regarding administrative recommendations including, Naaman Forest High School Athletic Coordinator/Head Football Coach. 2. Consultation and deliberation regarding the selection of officers for the Board of Trustees. 3. Consultation and deliberation regarding revisions to the Board Clerk job description, duties, title and related matters. 4. Consultation and deliberation regarding the Superintendent's Evaluation Instrument. X. Reconvene from Executive Session for action relative to items considered during Executive Session A. Consideration and possible action regarding administrative recommendations including Naaman Forest High School Athletic Coordinator/Head Football Coach. B. Consideration and possible action regarding the election of Board Officers. C. Consideration and possible action regarding Board Clerk job description, duties, title and related matters. D. Consideration and possible action regarding the Superintendent's Evaluation Instrument. XI. Adjournment