Garland Independent School District

Regular Meeting
Tuesday, May 28, 2019 6:00 PM
administrative offices of the School District located at 601 S. Jupiter Road, Garland, Texas
I. Call to Order and Determination of a Quorum
II. Pledges of Allegiance
III. Action Items (Non Consent)
A. Sign Statements of Elected Officer
Action Sheet Sign Statement of Elected Officer.doc
Statement of Officer Form-L. Glick.pdf
Statement of Officer Form-J. Beach.pdf
Statement of Officer Form-L. Griffin.pdf
B. Administer Oath of Office to Newly Elected Trustees
Action Sheet Administer Oath of Office to Newly Elected Trustees.doc
Oath of Office Form-L. Glick.pdf
Oath of Office Form-J. Beach.pdf
Oath of Office Form-L. Griffin.pdf
IV. Information Item
A. Evidence of Excellence
1. Recognize Austin Academy Jazz Ensemble
Action Sheet Austin Academy-10th Annual Jazz Education Conference.doc
2. Recognize State Visual Arts Scholastic Event (VASE) Winners
State VASE Winners.doc
B. Introduce New District Administrators
Action Sheet Introduction of District Administrators.doc
C. Recognize District Paraprofessional and Teacher of the Year 
Action Sheet District Teacher and Para of the Year.doc
D. Recognize Innovations in STEM Teaching Award Winners
Action Sheet TX Instruments STEM Winners.docx
E. Recognize Going the Extra Mile (GEM) Recipient Janet Alber
Action Sheet GEM Janet Alber.doc
F. Recognize Going the Extra Mile (GEM) Recipient Gabriel Medina 
Action Sheet GEM Gabriel Medina.doc
G. Review March 2019 Monthly Financials (Finance and Audit Committee)
Action Sheet March 2019 Monthly Financials.doc
March 2019 Monthly Financials.pdf
H. Review April 2019 Tax Report (Finance and Audit Committee)
Action Sheet April 2019 Tax Report.doc
April 2019 Tax Report.pdf
I. Review Initial Dates for the Long-Range Facilities Master Plan Roll-Out (Facilities Committee)
Action Sheet Initial Dates for the Long-Range Facilities Master Plan Roll-Out.doc
Initial Dates for the Long-Range Facilities Master Plan Roll-Out Presentation.pdf
J. Review 2019-2020 Proposed General Fund, Student Nutrition Services Fund and Debt Service Fund Budget Updates (Finance and Audit Committee)
Action Sheet Review 2019-2020 Proposed General Fund, Student Nutrition Services Fund and Debt Service Fund Budget Updates.doc
2019-2020 Proposed General Fund, Student Nutrition Services Fund and Debt Service Fund Budget Updates.pdf
K. Review 2020-2021 School Financial Integrity Rating System of Texas (FIRST) Update Based on 2019-2020 Fiscal Year Budget (Finance and Audit Committee)
Action Sheet Review 2020-2021 School Financial Integrity Rating System of Texas (FIRST) Update Based on 2019-2020 Fiscal Year Budget.doc
2020-2021 School Financial Integrity Rating System of Texas (FIRST) Update Based on 2019-2020 Fiscal Year Budget.pdf
L. Review Bond Update (Facilities Committee)
Action Sheet Bond Update.docx
Bond Update Presentation.pdf
V. Public Forum: The Board will now hear those who wish to make comments and who have completed and returned the Public Comment Participation Request. This section will be conducted in accordance with the Texas Open Meetings Act and Board Policy.  Speakers must limit comments to issues that can be presented in a public forum. Complaints about student discipline, specific student issues or personnel must be addressed through appropriate administrative channels. 
VI. Discussion Items
A. Discuss District's Property Values and Funding Lag (Facilities Committee)
Action Sheet District's Property Values and Funding Lag.doc
District's Property Values and Funding Lag.pdf
B. Trustees' Report
Action Sheet Trustees Report.doc
Board Calendar.pdf
1. Trustee attendance at recent district and community events
2. Announcement of upcoming district and community events
3. Recognition of outstanding performance by district staff and students
4. Recognition of new programs and special activities
5. Message from Board President
C. Superintendent's Report
Action Sheet Superintendent's Report.doc
D. Discuss future agenda items
Action Sheet Future Agenda Items.doc
VII. Consent Agenda - Consider approval of
A. Board Meeting Minutes
Action Sheet Board Meeting Minutes.doc
Minutes 5 10 19 Special Meeting-Community Forum.doc
Facilities Committee Meeting Minutes 5 14 19.doc
Minutes 5 14 19 Special Meeting.doc
Minutes 5 14 19 District Affairs Committee.doc
Minutes 5 14 19 Finance and Audit Committee.docx
B. Human Resources Report
Action Sheet Human Resource Report.doc
VIII. Action Items (Non Consent)
A. Consider Approval of Policy BP(LOCAL) 
Action Sheet (BP Local) - Administrative Regulations.doc
BP(LOCAL).docx
B. Consider Approval of Policy FFB(LOCAL)
Action Sheet (FFB Local) - Student Welfare Crisis Intervention.doc
FFB(LOCAL).docx
C. Consider Approval of MOU – Dallas Regional Day School Program for the Deaf (District Affairs Committee)
Action Sheet Dallas Regional Day School Program for the Deaf - MOU.doc
Dallas Regional Day School Program for the Deaf - MOU.pdf
D. Consider Approval of Budget Transfers and Amendments to the 2018-2019 General Fund and Debt Service Fund (Finance and Audit Committee)
Action Sheet Budget Transfers and Amendments to the 2018-2019 General Fund and Debt Service Fund.doc
Budget Transfers and Amendments to the 2018-2019 General Fund and Debt Service Fund.pdf
E. Consider Approval of Tax Refunds for Overpayments or Erroneous Payments (Finance and Audit Committee)
Action Sheet Tax Refunds for Overpayments or Erroneous Payments.doc
Tax Refunds for Overpayments or Erroneous Payments.pdf
F. New Bids (Finance and Audit Committee)
1. Contract #196-19 - Consider Approval of Purchase of Technology Structured Cabling and Services
Action Sheet Purchase of Technology Structured Cabling and Services.doc
Contract #196-19 Technology Structured Cabling and Services.pdf
2. Contract #227-19 - Consider Approval of Purchase of Paint and Painting Supplies
Action Sheet Purchase of Paint and Painting Supplies.doc
Contract #227-19 Paint and Painting Supplies.pdf
3. Contract #241-19-01 - Consider Approval of Purchase of Promotional Marketing Materials Catalog
Action Sheet Purchase Promotional Marketing Materials Catalog.doc
Contract #241-19-01 Promotional Marketing Materials Catalog.pdf
4. Contract #252-19 - Consider Approval of Purchase of Cellular Equipment and Services
Action Sheet Purchase of Cellular Equipment and Services.doc
Contract #252-19 Cellular Equipment and Services.pdf
5. Contract #302-19-02 - Consider Approval of Purchase of Instructional Material, Supplies and Services-ELAR Resources
Action Sheet Purchase of Instructional Material, Supplies and Services-ELAR Resources.doc
Contract #302-19-02 Purchase of Instructional Material, Supplies and Services-ELAR Resources.pdf
6. Contract #302-19-11 - Consider Approval of Purchase of Science Based Engineering Curriculum
Action Sheet Purchase of Science Based Engineering Curriculum.doc
Contract #302-19-11 Science Based Engineering Curriculum.pdf
7. Contract #310-19-11 - Consider Approval of Purchase of Professional Staff Development Consulting Services
Action Sheet Professional Staff Development Consulting Services.doc
Contract #310-19-11 Professional Staff Development Consulting Services.pdf
8. Contract #310-19-22 - Consider Approval of Purchase of After School Program
Action Sheet Purchase of After School Program.doc
Contract #310-19-22 Purchase of After School Program.pdf
9. Contract #321-19-01 - Consider Approval of Purchase of Higher Learning Advanced Education Textbook Publishers
Action Sheet Purchase of Higher Learning Advanced Education Textbook Publishers.doc
Contract #321-19-01 Higher Learning Advanced Education Textbook Publishers.pdf
10. Contract #325-19-10 - Consider Approval of Purchase of Advanced Placement Exams
Action Sheet Purchase of Advanced Placement Exams.doc
Contract #325-19-10 Advanced Placement Exams.pdf
11. Contract #333-19 - Consider Approval of Purchase of Fire Alarm Inspection Service and Parts
Action Sheet Purchase of Fire Alarm Inspection Service and Parts.doc
Contract #333-19 Fire Alarm Inspection Service and Parts.pdf
12. Contract #426-19 - Consider Approval of Purchase of Technology Cable Locating Services
Action Sheet Purchase of Technology Structured Cabling and Services.doc
Contract #426-19 Technology Cable Locating Services.pdf
13. Contract #499-09-19 Consider Approval of Purchase of SNS Freezer Replacement
Action Sheet Purchase of SNS Freezer Replacement.docx
Contract #499-09-19 SNS Freezer Replacement.pdf
G. Renewal Bids (Finance and Audit Committee)
1. Contract #127-17-02 - Consider Approval of Purchase of Online Subscriptions and Software
Action Sheet Purchase of Online Subscriptions and Software.DOC
Contract #127-17-02 Online Subscriptions and Software.pdf
2. Contract #186-17 - Consider Approval of Purchase of Full Service Custodial and Janitorial Services
Action Sheet Purchase of Full Service Custodial and Janitorial Services.doc
Contract #186-17 Full Service Custodial and Janitorial Services.pdf
H. Increase to Awarded Bids (Finance and Audit Committee)
1. Contract #37-01-13 - Consider Approval of Increase in Awarded Amount for Student Information Management Systems
Action Sheet Increase in Awarded Amount for Student Information Management Systems.doc
Contract #37-01-13 Increase in Awarded Amount for Student Information Management Systems.pdf
2. Contract #51-17 - Consider Approval of Increase in Awarded Amount for Large Food Service Equipment and Supplies
Action Sheet Increase in Awarded Amount for Large Food Service Equipment and Supplies.doc
Contract #51-17 Increase in Awarded Amount for Large Food Service Equipment and Supplies.pdf
3. Contract #169-18 - Consider Approval of Increase in Awarded Amount for Fundraisers (Catalog)
Action Sheet Increase in Awarded Amount for Fundraisers (Catalog).doc
Contract #169-18 Increase in Awarded Amount for Fundraisers (Catalog).pdf
4. Contract #310-18 - Consider Approval of Increase in Awarded Amount for Leadership Speakers
Action Sheet Increase in Awarded Amount for Leadership Speakers.doc
Contract #310-18 Increase in Awarded Amount for Leadership Speakers.pdf
5. Contract #499-10.1-19-Consider Approval of Increase in Awarded Amount for HVAC Optimization and Replacement
Action Sheet Increase in Awarded Amount for HVAC Optimization and Replacement.docx
Contract #499-10.1-19 Increase in Awarded Amount for HVAC Optimization and Replacement.pdf
6. Contract #203-16 - Consider Approval of Increase in Awarded Amount for Yearbook Services
Action Sheet Increase in Awarded Amount for Yearbook Services.doc
Contract #203-16 Increase in Awarded Amount for Yearbook Services.pdf
7. Contract #345-18 Consider Approval of Increase in Awarded Amount for Musical Instruments, Equipment, Supplies and Repairs
Action Sheet Increase in Awarded Amount for Musical Instruments, Equipment, Supplies and Repairs.DOCX
Contract #345-18 Increase in Awarded Amount for Musical Instruments, Equipment, Supplies and Repairs.pdf
IX. Executive Session: Executive session will be held for purposes permitted by Texas Open Meetings Act, Texas Government Code Section 551.001 et seq.
A. Pursuant to Texas Government Code Section 551.071, private consultation with the Board’s attorney, in person or by phone, when the Board seeks the advice of its attorney about: 1) pending or contemplated litigation; 2) a settlement offer; or 3) on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter; and 
Pursuant to Texas Government Code Section 551.074, deliberation regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; or to hear a complaint or charge against an officer or employee:
1. Consultation and deliberation regarding administrative recommendations including, Naaman Forest High School Athletic Coordinator/Head Football Coach.
2. Consultation and deliberation regarding the selection of officers for the Board of Trustees.
3. Consultation and deliberation regarding revisions to the Board Clerk job description, duties, title and related matters. 
4. Consultation and deliberation regarding the Superintendent's Evaluation Instrument. 
X. Reconvene from Executive Session for action relative to items considered during Executive Session
A. Consideration and possible action regarding administrative recommendations including Naaman Forest High School Athletic Coordinator/Head Football Coach.
B. Consideration and possible action regarding the election of Board Officers.
C. Consideration and possible action regarding Board Clerk job description, duties, title and related matters. 
D. Consideration and possible action regarding the Superintendent's Evaluation Instrument. 
XI. Adjournment