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IT IS 3:03 P.M., AND THIS IS A REGULARLY CALLED MEETING OF THE FACILITIES COMMITTEE OF THE
[I. Call to Order and Determination of Quorum]
GARLAND INDEPENDENT SCHOOL DISTRICT, THERE IS A QUORUM OF THE COMMITTEE PRESENT.ITEM NUMBER TWO ON OUR AGENDA IS A PUBLIC FORUM.
I HAVE NOT BEING TOLD THERE ARE ANY CARDS FOR THIS PUBLIC FORUM, SO WE'LL MOVE ON TO AGENDA ITEM THREE.
MESSAGE OF THE SUPERINTENDENT WHO IS NOT CURRENTLY IN OUR PRESENCE.
SO HIS MESSAGE IS WELL RECEIVED.
[LAUGHTER] ITEM NUMBER FOUR, AGENDA ITEMS FOR THE BOARD OF TRUSTEES MEETING OF JUNE 20, 2021 INFORMATION ITEMS.
[IV. A. Information Items]
NUMBER ONE, RECEIVE PRESENTATION ON BOND UPDATE.JAVIER FERNANDEZ. GOOD AFTERNOON, FACILITIES CHAIR JOHNSON, FACILITIES COMMITTEE BOARD OF TRUSTEES.
MR. JAVIER FERNANDEZ, HE'S OUT HE'S IN TRAINING TODAY, SO I HAVE THE PLEASURE OF GIVING YOU THE UPDATE TODAY.
SO I GOT A LONG AGENDA TO GO OVER.
I THINK YOU'RE PERFECTLY CAPABLE OF THIS, MR. GONZALES. SO THE 2014 BOND PROGRAM FOR JUNE IS AS FOLLOWS.
SO PROJECT SUMMARY, AS YOU KNOW, LAST MONTH JAVIER WENT OVER THE PROJECT SUMMARY OF PROJECTS. I GOT TO SHOW THAT WE HAVE ZERO PROJECTS UNDER CONSTRUCTION.
SO ALL PROJECTS FOR THE 2014 BOND PROGRAM UNDER CONSTRUCTION ARE COMPLETED.
WE CURRENTLY HAVE THREE CLOSEOUT PROCESSES RIGHT NOW THAT BASICALLY IS JUST ADMINISTRATIVE AND CONTRACTUAL AGREEMENTS THAT WE HAVE TO FULFILL.
BUT WE'RE DOWN TO THREE CLOSEOUT PROJECTS.
AS YOU CAN SEE, ARCHITECTS AND ENGINEERS, THERE'S THREE STILL THAT WE'RE WORKING ON, GENERAL CONTRACTORS, THREE.
WE HAVE TWO. SO WE'RE WINDING DOWN AND WE'RE REALLY EXCITED ABOUT CLOSING OUT THIS PROGRAM. AND AGAIN, PHASE THREE, YOU'LL SEE THE TWO PROJECTS THAT ARE IN CLOSE OUT IS JACKSON MIDDLE SCHOOL AND O'BANION MIDDLE SCHOOL IN PHASE THREE.
PHASE FOUR, YOU HAVE COYLE MIDDLE SCHOOL.
IN FUNDS 681 OUR EXPENDITURE REPORT JUST GIVES YOU AN OVERVIEW OF OUR EXPENSES THROUGHOUT THE BOND PROGRAM AND YOU CAN SEE THE SUMMARY BY CATEGORY.
LAST MONTH, JAVIER GAVE A DETAILED DESCRIPTION OF OUR CATEGORIES BY SUMMARY.
SO KIND OF GIVES YOU THE PICTURE OF WHERE WE'RE AT FINANCIALLY WITH THE 2014 BOND PROGRAM. ANY COMMENTS OR QUESTIONS? COMMITTEE BOARD? ANY QUESTIONS? SEEING NONE, MR. GONZALES, YOU DID A FINE JOB ON THAT SUMMARY, THANK YOU VERY MUCH.
APPRECIATE IT. MOVING ON TO INFORMATION ITEM 4A 2 RECEIVE PRESENTATION ON HARRIS HILL ADMINISTRATION BUILDING SCHEMATIC DESIGN.
I'M ASSUMING ALSO YOU MR. GONZALES. THAT IS CORRECT.
SO TODAY WE'RE GOING TO RECEIVE A SCHEMATIC DESIGN AS I BROUGHT TO THE BOARD, ME AND JAVIER BROUGHT TO THE BOARD THE HARRIS HILL PROJECT CONSISTING OF THE MAJOR RENOVATION PROJECT OF HVAC AND IDENTIFIED SCOPE THAT THE BOARD REVIEWED.
AND I HAVE GLENN PARTNERS HERE.
I HAVE THE PRINCIPAL AND ALSO HIS TEAM TO REVIEW THE ADMINISTRATION BUILDING SCOPE OF WORK. I'M GOING TO GO AHEAD AND TURN IT OVER TO GLENN PARTNERS.
THANK YOU, PAUL. GOOD AFTERNOON.
MEMBERS OF THE BOARD, ADMINISTRATION AND FACILITIES COMMITTEE.
MY NAME IS PATRICK GLENN. I'M A PARTNER AND THE MANAGING PRINCIPAL FOR GLENN PARTNERS.
I HAVE A COLLEAGUE IN THE BACK, JANAH ST.
LUCE. HE'S A PROJECT ARCHITECT WITH US AND ALSO HAVE NATHAN HART PRINCIPAL WITH RWB CONSULTING. THEY ARE MEP ENGINEERS.
THIS IS A HEAVY MEP DESIGN PROJECT.
SO NATHAN WILL BE HERE TO HELP DESCRIBE AND ANSWER ANY QUESTIONS YOU MIGHT HAVE.
SO I'M GOING TO TRY TO MAKE THIS BRIEF.
I'M GOING TO TRY TO GO THROUGH THIS FAIRLY QUICKLY, GOING TO GO THROUGH SUMMARY OF WORK, TALK ABOUT THE SITE PLAN.
WE'VE DONE A COMPUTER MODEL PHOTOMETRIC LIGHTING STUDY OF THE SITE.
WE'VE GOT SOME FLOOR PLAN, ZONING DIAGRAMS, RECEPTION AREA RENOVATION AND SOME EQUIPMENT COMPARISONS. THEN WE'LL WRAP UP IN FIVE TO SIX MINUTES WITH QUESTIONS AND ANSWERS.
SO JUST TO KIND OF SET THE TABLE, SO TO SPEAK, FOR SOME OF YOUR WORK, THERE'S A FEW DEMOLITION ITEMS. WE'RE GOING TO REMOVE THE EXISTING ROOFTOP UNITS AND CURBS, REMOVE ALL
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CEILING TILE CEILING GRIDS AND CEILING DIFFUSERS IN THE BUILDING.THE LIGHTS WILL REMAIN, BUT WE ARE GOING TO REMOVE THE EXISTING DUCTS, REMOVE EXISTING STOREFRONT IN THE RECEPTION AREA, AND THEN REMOVE EXTERIOR LIGHTING FIXTURE LAMPS IN THE PARKING LOT. SOME OF THE NEW ITEMS THAT WE'RE PROPOSING IS REPAIRING THE EXISTING ROOF OPENINGS TO MATCH THE EXISTING ROOF SYSTEM, INSTALL NEW CEILING TILES, GRIDS AND DIFFUSERS, INSTALL NEW AIR HANDLER UNITS AND DUCTS, RENOVATE THE FRONT EXISTING RECEPTION AREA, INSTALL NEW EXTERIOR LIGHT FIXTURES, INSTALL NEW ROOF ON THE CENTRAL PLANT TO MATCH THE CAMPUS, INSTALL NEW AIR AIR-COOLED CHILLERS AND THEN CONNECT NEW GAS LINE TO THE CENTRAL PLANT. SO, AGAIN, A VERY HEAVY, MEP DRIVEN PROJECT.
SO JUST TO GET YOU ORIENTED ON THE SITE PLAN NORTH IS ACTUALLY TO MY LEFT.
SO THE MAIN BUILDING AND THE ANNEX BUILDING THAT WE'RE IN RIGHT NOW.
BUT JUST ON THE SOUTH PAGE, WE WILL BE PROPOSING TO PUT THIS NEW CENTRAL PLANT, WHICH WILL INCLUDE PHYSICAL STRUCTURE AND BASICALLY A CHILLER YARD THAT WILL HOUSE MOST OF THE EQUIPMENT THAT NATHAN WILL TALK TO.
SO THAT THE SCOPE OF WORK ON THE EXTERIOR OF THE BUILDING IS REALLY DEFINED BY THAT HEAVY BLACK DASHED LINE WITH THE EXISTING GAS SERVICE COMING INTO THE FACILITY.
SO FROM THIS POINT FORWARD, I'M GOING TO ACTUALLY TURN IT OVER TO NATHAN AND LET HIM WALK YOU THROUGH THE LOGISTICS OF THE MEP SYSTEM.
ARE WE GOING TO LOSE THOSE PARKING SPACES? THERE COULD BE A CHANCE THAT THOSE PARKING SPACES JUST TO THE PLANT SOUTH OF THAT NEW STRUCTURE MIGHT BE LOST.
WE'RE TRYING TO SQUEEZE IT IN AS BEST WE CAN.
I DON'T BELIEVE WE HAVE THE OFFICIAL SURVEY BACK FROM THE CIVIL ENGINEERS, BUT WE'LL MAKE THAT DETERMINATION ONCE WE GET THAT SURVEY.
AND THOSE PARKING REQUIREMENTS.
I MEAN, GENERALLY, THE CITY WILL HAVE PARKING REQUIREMENTS.
DO WE HAVE EXCESS PARKING REQUIREMENTS THAT WE COULD LOSE THOSE WITHOUT A PROBLEM? I BELIEVE WE DO. OK.
IS THERE SOMEBODY WHO KNOWS THAT FOR A FACT? I PERSONALLY DO NOT KNOW THAT FOR A FACT, BUT I BELIEVE WE ARE OVER PARKED BUT WE CAN FOLLOW UP WITH MR. GONZALES AND MR. FERNANDEZ I THINK MR. GONZALES MIGHT HAVE THE ANSWER RIGHT THERE.
SO WHEN ME AND JAVIER LOOKED AT THE SCOPE OF WORK WHEN IT WAS FIRST INTRODUCED TO US AND THE POSSIBILITY OF LOSING THOSE PARKING SPACES ARE BASICALLY OUR MAINTENANCE AND OPERATIONS IDENTIFIED PARKING SPOTS.
WE LOOKED AT THE CAPACITY OF THE FACILITY AND THE AMOUNT OF PARKING SPOTS THAT WE HAVE HERE, AND WE FEEL THAT WE CAN ACCOMMODATE THOSE SERVICE VEHICLES ON OTHER PARTS OF THE FACILITY PARKING LOT.
YEAH, BUT THAT'S NOT ACTUALLY MY QUESTION.
MY QUESTION IS, WHAT IS THE REQUIREMENT FROM THE CITY BASED ON CAPACITY.
DO WE EXCEED THE CITY'S CAPACITY FOR PARKING? NOT HOW MANY IF WE HAVE EXCESS SPACES AFTER PEOPLE PARK.
SO COMPARING THE CAPACITY TO WHAT OPEN SPACES WE HAVE SPACES AVAILABLE ON OUR SITE, I WILL HAVE SOMETHING FROM THE CITY TO PRESENT TO THE FACILITIES COMMITTEE JUST TO VERIFY THAT. THANK YOU. THANK YOU, GENTLEMEN.
THANK YOU. THANK YOU, SIR. THANK YOU.
AND THIS SITE PLAN DOES SHOW A NEW GAS LINE COMING IN TO THE EXISTING TO THE NEW CENTRAL PLANT THAT'S PROPOSED JUST FROM THE PLAN SOUTH TRUE WEST PORTION OF FOREST LANE.
SO NOW WE WANT TO TALK A LITTLE BIT ABOUT THE PARKING LOT LIGHTING.
I KNOW THIS HAS BEEN A CONCERN FROM A COUPLE OF THE CONSTITUENTS.
AND WHAT YOU SEE IN THESE PLANS IS ON THE LEFT SIDE, YOU SEE A DIAGRAM THAT HAS SOME RED SHAPES AND NUMBERS.
AND THEN ON THE RIGHT SIDE, YOU HAVE A DIAGRAM, HAS SOME BLUE SHAPES AND NUMBERS.
AND WHAT THE LEFT SIDE REPRESENTS IS THE COMPUTER GENERATED EXPECTED LEVELS BASED ON THE FIXTURES THAT WE UNDERSTAND OR HAVE CURRENTLY INSTALLED ON SITE.
THIS WAS RUN JUST WITH THE SITE LIGHTING FIXTURES, NOT WITH ANY INFLUENCE FROM THE ACTUAL BUILDING WALL PACK FIXTURES.
AND THEN ON THE RIGHT IS AN APPROXIMATION BASED ON ACTUAL MEASURED FOOT CANDLE LEVELS AT NIGHT ON THE SITE BY OUR TEAM.
AND YOU'LL SEE THERE'S A LITTLE DIFFERENTIATION ESSENTIALLY BASICALLY, WE'RE NOT GETTING
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QUITE THE THROW ON THE EXISTING FIXTURES THAT WE WOULD EXPECT.AND AS SUCH, THAT HELPS LEND CREDENCE TO SOME OF THE SUGGESTIONS THAT MAYBE THERE'S SOME DARK SPOTS IN THE PARKING LOT.
AND SO WE'RE SHOWING YOU THAT WE'VE LOOKED AT THAT.
WE'VE VERIFIED THAT, AND WE ARE GOING TO ADDRESS THAT WITH THIS PROJECT.
THIS IS A RENDERING SHOWING HOW THE ANTICIPATED CALCULATED LIGHTING LEVELS WOULD LOOK WITHOUT ANY INFORMATION FROM THE BUILDING.
AGAIN, THIS IS WHAT WAS EXPECTED.
AND THIS NOW WILL BE IMPROVED BEYOND WHAT YOU SEE HERE EVEN.
THIS NEXT SLIDE IS KIND OF A SUMMARY OF SOME OF THE ENTRY AREAS THAT YOU HAVE OF THIS FACILITY, AND WE KNOW THAT THERE WAS SOME CONCERN WITH SOME OF THE LIGHTING LEVELS, PARTICULARLY TO KIND OF THE MIDPOINT OF THE BUILDING YOUR CONNECTOR CORRIDOR THAT YOU HAVE.
AND SOME DARK SPOTS AND SOME LOWER LIGHTING LEVELS IN THAT AREA.
AND SO WE'VE LOOKED AT THAT YOU GOT KIND OF ONE POLE FIXTURE ON BOTH SIDES.
AND SO WE WILL BE DOING SOME IMPROVEMENTS TO THAT AS WELL, POTENTIALLY ADDING ANOTHER POLE FIXTURE, REPLACING HEADS ON THIS FIXTURE TO TRY TO HELP ILLUMINATE THOSE SIDE ENTRIES A LITTLE BIT BETTER.
AND WE'LL ALSO BE DOUBLE CHECKING THE MAIN ENTRIES TO MAKE SURE WE HAVE ADEQUATE LIGHTING LEVELS AS WE PROCEED FORWARD WITH THE PROJECT.
THIS NEXT SET IS TO KIND OF WE'LL GO THROUGH FROM FIRST FLOOR THROUGH THIRD FLOOR, KIND OF SOME PROPOSED GENERAL LARGE PICTURE ZONING PLANS OF THE HVAC SYSTEM.
WHAT YOU SEE REPRESENTED HERE IS YOUR FLOOR PLAN, THE THREE STORY BUILDING ON YOUR LEFT SIDE, THE TWO STORY BUILDING WHERE WE ARE ON YOUR RIGHT SIDE IN YELLOW.
RIGHT NOW, IN THE THREE STORY BUILDING, THERE'S AN AREA ON THE FIRST FLOOR THAT'S PREDOMINANTLY STORAGE THAT AT ONE POINT IN TIME BEFORE GARLAND OWNED THE BUILDING WAS KIND OF A RAISED FLOOR, COMPUTER ROOM AREA.
IT HAS KIND OF A MORE OF A RECESSED AREA.
AND WE KNOW THAT THAT AREA MAYBE HAS HAD SOME ISSUES AS WELL.
AND SO WHAT WE'RE GOING TO DO IS WE'RE GOING TO CONVERT THAT TO A MECHANICAL ROOM AS WELL AS SOME STORAGE AREA AND KIND OF TAKE ADVANTAGE OF THAT ADDITIONAL HEIGHT WE'VE GOT FROM THE COMPUTER ROOM AREA AND REMOVE THAT ENTIRE RAISED FLOOR AREA.
AND SO WE'RE PLANNING ON PUTTING OUR AIR HANDLERS TO SERVE EACH FLOOR OF THE THREE STORY BUILDING IN THAT AREA. AND YOU SEE THAT THE THREE STORY AREA IS KIND OF A GREENISH COLOR.
AND YOU SEE AIR HANDLER ONE SHOWS GREENISH COLOR.
THAT'S REPRESENTATIVE OF THE FACT THAT THE PLAN IS TO HAVE ONE AIR HANDLER PER FLOOR AND DISTRIBUTE DUCT WORK FROM THERE THROUGHOUT THE FLOOR.
ON THE TWO STORY SIDE YOU SEE WE HAVE, BOTH ORANGE AND A PINK AREA, I'M SORRY, YELLOW AND A PINK AREA. AND THE INTENT, THERE WOULD BE KIND OF A SIMILAR TYPE PLAN WHERE PREDOMINANTLY THE FIRST FLOOR WOULD BE ON ONE AIR HANDLER, SERVED BY ONE AIR HANDLER WITH WHAT WE CALL A VV SYSTEM WITH INDIVIDUAL BOXES AND CONTROLS THROUGHOUT THE BUILDING AND THEN THE PINK AREA, WHICH IS MORE YOUR CAFETERIA KITCHEN.
SOME AREAS THAT COULD GENERATE SOME SMELLS WOULD BE DESIGNATED ON ITS OWN UNIT.
AND THEN THE SECOND FLOOR, AS WE MOVE TO THE NEXT PAGE, WOULD BE ON ITS OWN UNIT FOR THE TWO STORY SECOND FLOOR, WOULD HAVE ITS OWN UNIT FOR THE THREE STORY.
WHAT YOU SEE IN THE BLUE IS EITHER EXISTING OR NEW DUCT SHAFTS.
SOME OF THE I DON'T KNOW IF YOU CAN SEE MY PRESENTATION HERE.
BUT THE THE SMALLER AREA IS KIND OF THE CORE AREA OUR EXISTING HERE, DUCT SHAFTS AND THE AREAS DOWN HERE IN THE OFFICE AREA AND OVER HERE NEAR THE COLUMN AND IN THIS AREA WOULD BE NEWER DUCT SHAFTS THAT WE WOULD INTRODUCE.
AND THEN YOU CAN SEE HOW THOSE CARRY THROUGH TO THE THIRD FLOOR.
MOST OF THE ONES NOTED ON THE THIRD FLOOR, EXCEPT THE LONGER ONE ON THE LEFT HAND SIDE ARE ALL EXISTING DUCT SHAFTS THAT WOULD BE REPURPOSED AND REUSED FOR NEW DUCTWORK.
SO THAT KIND OF CONCLUDES AN OVERVIEW OF THE DUCTWORK HERE.
ANOTHER PIECE OF THE PROJECT IS A SMALL RENOVATION AREA JUST INSIDE THE MAIN ENTRY WHERE WE WILL CREATE A SECURE VESTIBULE.
ONCE YOU GO THROUGH THAT SECOND SET OF DOORS ON THE MAIN ENTRY, YOU'LL BE IN A BIGGER LOBBY. YOU'LL HAVE A RECEPTION AREA FOR WORK SERVICE DESKS THAT WILL BE BEHIND SOME GLASS THAT'LL BE ON TOP OF THE WORK COUNTER.
AND THEN JUST TO THE PLAN SOUTH OF THE LOBBY, THERE IS A SMALL CONFERENCE ROOM FOR ADMINISTRATORS OR WHOEVER IN THE BUILDING TO BE ABLE TO MEET WITH ANY VISITORS WITHIN
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THAT LOBBY AREA. SO REALLY JUST HIGHLIGHTED IN THAT BLUE AREA, JUST SOME SMALL RENOVATION. SO THIS NEXT SLIDE IS A LITTLE BUSY, IT'S A VIOLATION OF EVERY PRESENTATION DEAL THAT EVERYONE HAS EVER WRITTEN, BUT WHAT WE'RE TRYING TO SHOW YOU WITH THIS SLIDE IS WE'VE BEEN WORKING WITH MR. FERNANDEZ AND MR. GONZALES AND THEIR GROUP, AND WE'VE BEEN LOOKING AT, YOU KNOW, FOR THIS SIZE BUILDING.WHAT ARE SOME CHILLER OPTIONS.
AND A CHILLER IS WHAT MAKES THE COLD WATER THAT THEN DISTRIBUTES TO THE AIR HANDLERS AND THEN DISTRIBUTE THE AIR THROUGHOUT THE BUILDING AND KEEPS THE BUILDING COOL.
AND THERE'S BASICALLY TWO DIFFERENT COMPRESSOR OPTIONS, A SCROLL AND A SCREW.
THERE'S ONLY ONE SCROLL OPTION.
THERE'S THREE SCREW OPTIONS FROM BOTH TRANE AND CARRIER, WHO ARE THE TWO MAIN MANUFACTURERS THAT WE WOULD BE LOOKING AT WHO HAVE HISTORICALLY BEEN USED IN THE DISTRICT. AND AFTER LOOKING AT KIND OF THE NEXUS OF WHAT'S THE BEST EFFICIENCY FOOTPRINT COST POINT SOUND, IT LOOKS LIKE KIND OF THE MEDIUM EFFICIENCY OPTION FROM CARRIER IN A SCREW CHILLER AND THE PREMIUM EFFICIENCY OPTION FROM TRANE IN A SCREW CHILLER.
BOTH ARE VERY CLOSE TO EACH OTHER ON A LOT OF THOSE FACTORS.
AND SO WE'RE JUST SHOWING YOU THAT WE'VE LOOKED AT IT.
WE'VE KIND OF DONE SOME RESEARCH, WE'VE TALKED TO THE FACILITIES GROUP AND WE'VE KIND OF ARRIVED AT PLANNING TO USE AND LAYOUT AROUND THAT TYPE MACHINE.
AND I THINK THAT CONCLUDES THE GENERAL OVERVIEW THAT WE HAVE FOR THIS AFTERNOON.
THIS TIME, IF THERE'S ANY QUESTIONS OR COMMENTS.
FEEL FREE TO ASK THEM AND WE'D BE HAPPY TO ANSWER THIS.
YES. THANK YOU VERY MUCH FOR THE PRESENTATION.
I BELIEVE WE DO HAVE SOME QUESTIONS.
I'LL START WITH PRESIDENT MILLER.
THANK YOU. AND THANK YOU FOR THE PRESENTATION.
JUST GO BACK TO YOUR FIRST PAGE.
EXPLAIN TO ME OR GIVE ME THE VISION FOR WHAT THAT IS.
INSTALL NEW ROOF ON CENTRAL PLANT TO MATCH CAMPUS.
YOU KNOW, THERE ARE SOME ROOFING STANDARDS THAT WE WILL BE REPAIRING AND PATCHING ON THIS ROOF, AND WE WANT TO DO THE NEW ROOF ON TOP OF THE CENTRAL PLANT TO MATCH THE SAME STANDARD. OK, SO IT WASN'T A VISUAL AESTHETIC THING.
NOBODY CAN SEE THE ROOF ANYWAY.
THAT'S CORRECT. ALL RIGHT. ANY FURTHER QUESTIONS, MS. GRIFFIN. YES, THANK YOU.
DID I SEE A TIME FRAME IN HERE? DID I MISS THAT? NO, WE HAVE NOT PUT THE TIME FRAME IN, BUT I CAN ANSWER ANY QUESTION.
YES. AND I KNOW WE CAN'T HOLD YOU TO IT, BUT IF YOU COULD GIVE US A GUESSTIMATE OF WHAT YOU THINK THIS PROJECT AND HOW LONG THIS PROJECT WOULD TAKE.
SURE. WE ARE JUST NOW READY TO ENTER INTO A MORE DETAILED DOCUMENTATION PHASE OF OUR DESIGN THAT WOULD GO UNTIL BASICALLY SEPTEMBER 1ST.
WE WOULD PUT THE DOCUMENTS OUT TO BID SEPTEMBER 1ST, RECEIVE BIDS AND TRY TO BE READY FOR CONSTRUCTION NOVEMBER 1ST AND THEN HOPEFULLY BE DONE WITH THE CONSTRUCTION SOMETIME NEXT SUMMER. SO CONSTRUCTION WILL BE GOING ON WHEN WE RETURN AND BEGIN THE NEW SCHOOL YEAR.
YES, MA'AM. AND THERE'S A WHOLE PHASING PLAN THAT WE NEED TO PUT TOGETHER ON MOVING PEOPLE AROUND SO SOME OF THAT WORK CAN HAPPEN.
WE HAVE YET TO GET INTO THOSE DETAILS.
I JUST WANT TO KNOW WHAT TO ANTICIPATE.
APPRECIATE IT. MR. GLICK. YES, SIR.
THANK YOU. BACK TO THE DRAWING WHERE WE WERE LOSING THE PARKING SPACES.
IS IT YOUR PLAN TO KEEP THAT DRIVEWAY INTACT? YES, SIR.
OKAY THAT WAS IT. THANK YOU. MR. SELDERS.
THE OPTIONS THAT YOU GUYS HAVE LISTED ON PAGE, I GUESS, 32 THE CARRIER AND TRANE OPTIONS WHERE THE TRANE WAS PREMIUM EFFICIENCY AND CARRIER WAS MEDIUM EFFICIENCY.
WHAT DO WE GET WITH ONE VERSUS THE OTHER IN TERMS OF COST I SEE THAT THE TRANE IS A LITTLE BIT MORE EXPENSIVE, BUT IN TERMS OF OPERATING COST AND WHAT IT'S GOING TO TAKE TO RUN IT, THEY'RE ABOUT COMPARABLE.
SO WHAT DO WE GET WITH ONE VERSUS THE OTHER? IS IT LONGEVITY OR.
YEAH, YEAH, NO, THAT'S A GREAT QUESTION.
AND SO WHAT THIS IS, IS THIS IS US GOING TO THE MANUFACTURER AND SAYING, WHAT'S YOUR GENERAL COST FOR THIS PIECE OF EQUIPMENT? AND THIS IS KIND OF IF THEY WERE TO JUST SELL IT TO SOMEONE WALKING UP THIS WHAT IT IS.
WHEN IT'S ACTUALLY BID OUT IT'S POSSIBLE THAT THESE NUMBERS COULD COME A LOT CLOSER.
THE TRANE CHILLER MAY GET LOWER.
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THE CARRIER CHILLER COULD GET HIGHER.THIS IS KIND OF THEIR. YOU JUST DON'T KNOW.
JUST RIGHT OFF, YOU KNOW HEY, IF YOU'RE WANTING KIND OF A GENERAL, HERE'S WHERE IT IS.
AS FAR AS CARRIER VERSUS TRANE, THEY'RE VERY SIMILAR.
IF WE GO DOWN, THE CHART WE WILL KIND OF SEE THAT THE CAPACITIES ARE VERY SIMILAR.
THEY HAVE THE SAME NUMBER OF COMPRESSORS.
THEY USE THE SAME REFRIGERANT.
ONE GIVES ONE HUNDRED AND SEVENTY NINE ACTUAL TONS.
THE OTHER GIVES ONE HUNDRED AND SEVENTY TWO ACTUAL TONS.
THEY BOTH UNLOAD TO ABOUT THE SAME AMOUNT.
WE KIND OF START STEPPING DOWN THROUGH AND THEY ARE ALL BASICALLY ABOUT THE SAME MACHINE JUST MADE BY TWO DIFFERENT MANUFACTURERS.
AND ONE KIND OF LIST PRICE WITHOUT ANY OTHER BIDDING FACTORS IS ONE NUMBER AND THE OTHER LIST PRICE WITHOUT ANY OF THE BIDDING FACTORS IS ANOTHER NUMBER.
THAT'S NOT NECESSARILY HOW COST WILL COME IN.
RIGHT. I GUESS I WAS JUST ASKING FROM A STANDPOINT OF OVERALL LOAD TO THE SYSTEM.
SO HOW DOES THAT IMPACT EVERYTHING THAT YOU GUYS ARE DOING WITH RESPECT TO THE NEW WORK THAT YOU'RE GOING TO BE DOING IF ONE IS MORE EFFICIENT THAN THE OTHER? I'M ASSUMING THAT THE LOAD TO THE SYSTEM OVERALL WOULD BE LESS WITH THE MORE EFFICIENT ONE. YOU MEAN LIKE WHY WE CHOSE OPTION, SAY, THREE VERSUS OPTION ONE, TWO OR FOUR? NO, NO. I MEAN, I WAS LOOKING AT THE TWO OPTIONS THAT YOU HAVE SELECTED THERE.
AND I NOTICED THAT, YOU KNOW, YOU HAVE THERE'S SOME SIMILAR PERFORMANCE CAPABILITY FOR BOTH OF THEM. BUT ONE IS, YOU KNOW, ALMOST THIRTY THOUSAND DOLLARS MORE THAN THE OTHER.
YOU ANSWERED MY QUESTION THOUGH. YEAH. YEAH.
THAT'S HOW LEVI'S VERSUS, YOU KNOW, WHOEVER ELSE DECIDED TO PRICE IT IN THE STORE.
YOU KNOW, YOU ANSWERED IT EARLIER THAT'S COOL.
THANK YOU. THANK YOU. SEEING NO OTHER QUESTIONS, IT LOOKS LIKE.
I THANK YOU FOR YOUR PRESENTATION.
THANK YOU. THANK YOU APPRECIATE YOUR TIME.
ALL RIGHT. MOVING ON TO AGENDA ITEM 4 B ACTION ITEMS.
[IV. B. Action Items]
NUMBER ONE, CONSIDER APPROVAL OF THE INCREASE AMOUNT AND MODIFICATION OF SCOPE TO THE HVAC ENERGY MANAGEMENT CONTROL SOFTWARE AND HARDWARE PROJECT MR. PAUL GONZALES. THANK YOU, MR. CHAIR. WE'RE HERE TO TALK TODAY ABOUT ABOUT THIS PROJECT.THIS PROJECT CAME TO THE BOARD BACK ON MARCH THE 24TH OF 2020.
THE BOARD APPROVED THE UPGRADE OF HVAC ENERGY MANAGEMENT SYSTEMS WITH THE OLD LEGACY R2 TRIDIUM PLATFORM. AND WE UPGRADED TO THE N4 TRIDIUM PLATFORM REQUIRING HARDWARE.
THE ORIGINAL BUDGET FOR THAT APPROVED ITEM WAS NINETY SIX THOUSAND TWO HUNDRED AND TWENTY. SO WE KICKED OFF THE PROJECT WITH A FORMER CONTROLS CONTRACTOR.
AS THEY WENT THROUGH THE PROJECT, THEY COMPLETED THREE FACILITIES WHICH WERE PART OF THE ORPHAN PROJECTS, AND THE THREE FACILITIES THEY COMPLETED WAS HARRIS HILL ADMINISTRATION BUILDING THE HBJ STADIUM AND WILLIAMS STADIUM.
AS WE WENT THROUGH THE PROJECT, WE STARTED HAVING A FEW ISSUES WITH THE INSTALLATION OF THE HARDWARE AND THE PRODUCTIVITY AND THE PERFORMANCE OF THE CONTRACTOR.
THEY STARTED ON THE MEMORIAL PATHWAY IN THE TAX OFFICE AND PARTIALLY GOT THROUGH THOSE PROJECTS. THEY WEREN'T PERFORMING WHERE THEY NEEDED TO BE PERFORMING, AND MYSELF AND THE ADMINISTRATION BROUGHT THE CONTRACTOR IN TO HAVE A CONVERSATION ABOUT THE PERFORMANCE AND THE LACK OF PERFORMANCE COMPLETING THE PROJECTS.
AT THAT TIME, I MET WITH THE EXECUTIVE DIRECTOR OF PURCHASING PROCUREMENT AND SEND OUT A LETTER TO THE NONPERFORMING CONTRACTOR TO DISCUSS THE SHORTFALLS OF THEIR PERFORMANCE DUE TO THE INSTALLATION OF THE CONTROLS IN THESE PARTICULAR PROJECTS.
SO IN THE SEPARATION IN THE DOCUMENT SEPARATING OUR CONTRACT WITH THEM, WE IDENTIFIED THE WORK THAT THEY DID COMPLETE.
HARRIS HILL WAS A PROJECT THEY COMPLETED AND THE COST WAS TWENTY ONE THOUSAND SIX HUNDRED AND SIXTY SEVEN DOLLARS.
THE HB STADIUM PROJECT WAS SIX THOUSAND FIFTY SIX AND THE WILLIAMS STADIUM WAS NINE THOUSAND TWO HUNDRED AND SEVENTY NINE IN THE TOTAL OF THIRTY SEVEN THOUSAND AND TWO DOLLARS FOR THE COMPLETED SCOPE OF WORK ON THOSE PARTICULAR PROJECTS.
AS WE MOVE FORWARD WITH THE PARTIALLY COMPLETED PROJECTS, MEMORIAL PATHWAY WAS A TOTAL OF FOUR THOUSAND FOUR HUNDRED AND EIGHTY SEVEN DOLLARS FOR THE WORK THAT THEY DID COMPLETE
[00:25:02]
AND THEN THE TAX OFFICE AT TWO THOUSAND FOUR HUNDRED AND NINETY IN THE TOTAL AMOUNT OF SIX THOUSAND NINE HUNDRED AND SEVENTY SEVEN DOLLARS.SO YOU GO BACK AND LOOK AT THE TOTAL PROJECT COST OF NINETY SIX THOUSAND TWO HUNDRED AND TWENTY THAT THE BOARD OF TRUSTEES APPROVED.
WE ENDED UP PUTTING BACK A TOTAL.
WE ENDED UP RETURNING BACK A TOTAL OF FIFTY TWO THOUSAND TWO HUNDRED AND FORTY ONE DOLLARS BACK TO THE FUND WHERE THE PROJECT ORIGINATED FROM.
AS WE MOVE FORWARD, MY RECOMMENDATION WAS TO COMPLETE THE PROJECTS.
SO THE PROJECTS STILL THERE THAT ARE REMAINING TO GET DONE IS THE MARVIN D.
RODEN TECHNOLOGY CENTER, THE MARIA & MANUEL VALLE SERVICES CENTER, THE MARVIN PADGETT AUXILIARY SERVICE CENTER, THE TRANSPORTATION BUILDING.
THOSE PROJECTS WERE ON THE ORIGINAL SCOPE OF WORK THAT DID NOT GET COMPLETED.
THEN WE WANTED ALSO TO COMPLETE THE PARTIALLY COMPLETED FACILITIES, WHICH IS MEMORIAL PATHWAY ACADEMY AND THE TAX OFFICE.
DURING THIS TIME, WE ALSO FOUND SEVERAL OTHER FACILITIES THAT NEEDED TO BE ADDRESSED AS THE HARDWARE WAS OUT OF BASICALLY WAS NOT BEING SUPPORTED ANYMORE, WHICH WE ARE REQUESTING ADDING THE SHUGART PROFESSIONAL DEVELOPMENT CENTER AND THE WARREN SCHOOL.
JUST RECENTLY, WE'VE GONE INTO CONTRACT BOARD, APPROVED THE CONTRACT WITH A NEW CONTROLS CONTRACTOR THIS YEAR.
THEY ARE WORKING VERY WELL WITH US.
I PUT OUT A REQUEST FOR A PROPOSAL AND THE PROPOSAL CAME BACK AT ONE HUNDRED AND TWENTY FOUR THOUSAND, WHICH WOULD BRING THE TOTAL AMOUNT FROM THE ORIGINAL AMOUNT APPROVED BY THE BOARD OF TRUSTEES OF NINETY SIX THOUSAND TWO HUNDRED AND TWENTY, AND ADDING THE NEW COST OF ONE HUNDRED TWENTY FOUR THOUSAND SEVEN THIRTY EIGHT IN THE TOTAL, NOT TO EXCEED ONE HUNDRED SIXTY EIGHT THOUSAND SEVEN HUNDRED AND SEVENTEEN DOLLARS.
THIS SCOPE OF WORK IS BEING RECOMMENDED UTILIZING BOND INTEREST PROCEEDS FROM THE 2014 BOND PROGRAM, WHICH IS FUND 681.
SO PAUL GOING BACK TO THE BOND PROGRAM UPDATE AND THE SUMMARY THAT YOU GAVE US HERE ON THE FINAL EXPENDITURE REPORT, ARE WE LOOKING AT THAT FIGURE OF SEVEN MILLION SEVEN HUNDRED AND FIFTY NINE REMAINING IN THAT BUDGET IN THAT FUND THAT WOULD GO TOWARD THIS? WHAT WE'RE LOOKING AT ACTUALLY IS BOND INTEREST, WHICH IS NOT PART OF THE SEVEN MILLION DOLLARS AM I CORRECT DR.
IT IS. WELL, WE HAVE ROUGHLY SEVEN MILLION IN THAT BOND INTEREST INCOME THAT WE'VE HAD.
AND THAT IS WHERE THE FUNDS ARE COMING FROM FOR THIS PROJECT.
THE SEVEN MILLION SEVEN HUNDRED FIFTY NINE THOUSAND IS THE INTEREST OR IS THAT THE WHEN IT SAID REMAINING BUDGET ON PAGE 12.
SORRY MR. BEACH, MY NUMBERS ARE NOT ALIGNING.
OH, OK. IT'S NEXT, TO THE THE LAST PAGE FOR THE COMMENTS.
WE'RE LOOKING AT THE BOND UPDATE, DR.
SERIES? IS THAT PART OF THE SEVEN MILLION DOLLARS? YES SIR SO WHEN WE USE INTEREST INCOME, IT GETS CATEGORIZED BACK TO THE BOND FUND, WHICH IS BOND SIX EIGHT ONE, BECAUSE IT'S ALL TRACKED TOGETHER ON THE EXPENDITURE SIDE.
THAT WAY, WHEN WE KNOW WE ALLOCATE INTEREST INCOME DOLLARS OUT FOR EXPENDITURES, THAT THE TOTAL THRESHOLD DOES NOT EXCEED WHAT HAS BEEN APPROVED BY THE VOTERS IN THE BOND PROGRAM.
AND WHAT WE HAVE IN INTEREST INCOME.
OK, SO THOSE FUNDS WILL COME OUT OF THAT SEVEN POINT SEVEN MILLION THERE.
YES, SIR. OK, THANK YOU, MR. MILLER. YEAH.
AND LOOKING BACK, COULD THE WORK HAVE EVER BEEN PERFORMED AT THAT NINETY SIX THOUSAND DOLLAR MARK OR WAS IT JUST A BAD BID? IT WAS A BAD BID.
AFTER WE GOT THE PROJECT KICKED OFF, WE NOTICED THAT THERE WAS A LOT OF UNFORESEENS AND I DON'T BELIEVE WE WOULD HAVE BEEN ABLE TO SUCCEED WITH THAT ORIGINAL CONTRACTOR FOR THAT ORIGINAL AMOUNT. I TRULY FEEL THAT I WOULD BE COMING BACK TO THE BOARD OF TRUSTEES REQUESTING A CHANGE ORDER.
AND WITHIN THAT, DO YOU FEEL OK WITH THIS 124 ADDITIONAL.
[00:30:03]
YES, I'VE MET WITH THE ENGINEERS, WITH THE CURRENT COMPANY AND WITH THEIR SALES STAFF.WE'VE GONE OVER THE SCOPE AND WE REVIEWED EVERY TECHNICAL PIECE OF THE HARDWARE AND SOFTWARE DESIGN, AND WE FEEL PRETTY CONFIDENT WE CAN GET IT ALL COMPLETED.
ALL THESE PROJECTS DO YOU REMEMBER WHAT HOW MANY BIDS WE HAD ORIGINALLY AND WHAT THE OTHER BIDS WERE.
HOW DO THEY COMPARE TO THIS ONE.
WHEN WE WENT BACK TO THE ORIGINAL.
SO WHEN THE DISTRICT DECIDED TO GO WITH ONE CONTROLS COMPANY, THERE WAS ONLY TWO COMPANIES THAT BID ON THE SOFTWARE, THE TRIDIUM SOFTWARE.
THERE WAS ONLY TWO CONTRACTORS THAT WERE AUTHORIZED TO INSTALL THE HARDWARE OUT OF THE TWO COMPANIES THAT WE PUT THIS OUT TO THE ONE THAT WAS ACTUALLY PROPOSED TO THE BOARD, WAS THE LOWER COST OF THE OTHER BIDS.
AND THEY WERE WITHIN FIVE TO 10 PERCENT OF EACH OTHER.
I GUESS WHAT I'M YOU KNOW, A LOT OF TIMES YOU MAY GET A BID THAT COMES IN SHOCKINGLY LOW AND IT'S USUALLY WORTH WHAT YOU PAY FOR.
A LOT OF TIMES A CONTRACTOR HAS FAILED TO RECOGNIZE SOMETHING.
I JUST WANT TO MAKE SURE WE'RE DOING THE DUE DILIGENCE WHEN WE DO THIS THAT IT IS NOT ALWAYS THE CHEAPEST BID BECAUSE A LOT OF TIMES IT CAN'T BE DONE FOR THAT NUMBER AND THEN YOU END UP HAVING TO HIRE SOMEBODY TO FIX THE PROBLEM.
AND I'M SURE YOU'VE BEEN THROUGH THAT BEFORE.
AND I WAS JUST TRYING TO GET SOME MORE DATA.
BUT YOU'RE SAYING BOTH BIDS CAME IN ABOUT THE SAME.
SO THERE WERE THINGS THAT HAPPENED ONCE THEY UNCOVERED THE WALLS THAT IT COULDN'T HAVE BEEN DONE FOR THAT PRICE TO BEGIN WITH? YES, SIR. ONE OF THE THINGS THAT HAPPENED WAS JUST THE AMOUNT OF RESOURCES THAT THEY PUT ON THE PROJECT. I BELIEVE THAT THEY CUT ON STAFF TO INSTALL THE EQUIPMENT AND WHICH DELAYED THE PROJECT AND ENDED UP COSTING THEM MORE MONEY.
BUT IF YOU LOOK AT THE BID FOR ONE TWENTY FOUR, FOR THE AMOUNT OF SCOPE OF WORK, YOU KIND OF SCRATCH YOUR HEAD AND YOU SAY, JUST LIKE YOU STATED, SIR, THE BID THAT CAME IN HERE, CURRENTLY IS A HIGHER BID.
AND YOU CAN TELL THERE WAS SOMETHING WRONG WITH THE ORIGINAL PROPOSAL FOR THE SCOPE OF WORK. OK, AND THEN THE TIME OF COMPLETION ON THIS.
TIME OF COMPLETION IS NEXT SPRING.
MR. BEACH. AND THIS MAY BE I HAVEN'T LOOKED AT THE LIST OF AND I'M GOING TO MAKE THIS STATEMENT, THE ORPHANS THAT WE HAD THAT WE DID NOT BE ABLE TO GET TO IN THE 14 MONTH PROGRAM.
OF THESE LISTED AT THE BOTTOM OF THESE EIGHT LISTED AT THE BOTTOM HERE ARE THE PADGETT BUILDING OR RODEN BUILDING THE VALLE, AND ALL OF THOSE ARE THOSE THE ONES THAT WERE ON THAT ORPHANS LIST. YES.
THOSE ARE ALL THE SUPPORT AUXILIARY FACILITIES WERE A PART OF THE ORPHAN PROJECTS.
MS. STANLEY. YOU HAD MENTIONED THAT THEIR QUALITY OF WORK OR THE PROBLEMS YOU WERE HAVING.
HAVE WE ADDRESSED THOSE THAT WHATEVER WAS DEFICIENT IN THE WORK THAT THAT CONTRACTOR DID DO? YES, MA'AM.
SO I GOT SOME INFORMATION HERE THAT I'D LIKE TO JUST GO OVER BRIEFLY.
WE MET, SO WE HAD FOUR DIFFERENT MEETINGS MYSELF, THE ADMINISTRATION, AND WE BROUGHT THE COMPANY TO THE TABLE.
BOTH COMPANIES, BECAUSE THEY WERE THE OTHER COMPANY, WAS ALSO HAVING SOME ISSUES.
BUT THIS PARTICULAR COMPANY THAT GOT THIS CONTRACT, WE BROUGHT THEM TO THE TABLE.
WE GOT OUR EXECUTIVE DIRECTOR OF PROCUREMENT INVOLVED IN THE CONVERSATIONS TO DOCUMENT THE MEETINGS AND KIND OF GAVE THEM SOME DIRECTION AND SOME EXPECTATIONS FROM THE FACILITIES DEPARTMENT AND THE DISTRICT.
AND WE BASICALLY BROUGHT THEM BACK SEVERAL TIMES AND THEY COULDN'T MEET THE EXPECTATIONS OF THE DISTRICT AND COMPLETING THE PROJECT ON TIME.
AND WE HAD A LONG TENURED RELATIONSHIP WITH THIS COMPANY.
AND I JUST BELIEVE THAT THEY JUST OVERLOADED THEIR COMPANY WITH TOO MUCH WORK AND THEY JUST COULDN'T PERFORM, IN MY OPINION.
MR. GONZALES, COULD YOU ALSO EXPLAIN TO THE PUBLIC HOW THAT COULD HELP OR HURT, DEPENDING ON THEIR RELATIONSHIP WITH US, ON FUTURE BIDS, ON FUTURE CONTRACTS? SO AS WE MOVE FORWARD ON ANY PROJECTS THAT WE, THE FACILITIES DEPARTMENT, TRY TO BUILD THESE LONG TERM RELATIONSHIPS WITH THE COMPANIES THAT WE WORK WITH, BECAUSE USUALLY WHEN
[00:35:04]
YOU BUILD THOSE THOSE RELATIONSHIPS, THEY GET BETTER QUALITY WORK.WE NOTICED FROM OUR PREVIOUS CAPITAL IMPROVEMENT PROGRAM, OUR BOND PROGRAM, WE HAD REALLY GOOD CONTRACTORS, WHICH WE CONTINUE TO USE.
AND THEN WE HAD SOME OF THE SUBSTANDARD CONTRACTORS THAT WE TRY TO WORK WITH AND WE TRY TO BUILD THAT RELATION AND TRY TO GET THOSE COMPANIES TO IMPROVE.
BUT IF NOT, WE HAVE TO MOVE ON BECAUSE IT'S COSTING THE DISTRICT MONEY.
MR. GONZALES, I GUESS I HAVE A FEW QUESTIONS WITH RESPECT TO THIS NOW, THE WAY THAT THIS MEMORANDUM THAT'S UP RIGHT NOW THAT WE'RE LOOKING AT ON PAGE THIRTY FIVE OF OUR BOARD BOOKS READS, IS THERE ANY SIGNIFICANCE TO WHERE THE NUMBERS APPEAR IN THE DOCUMENT.
FOR INSTANCE, THE CURRENT VENDOR QUOTE OF ONE TWENTY FOUR, SEVEN THIRTY EIGHT.
IS THAT JUST FOR THE ITEMS THAT ARE LISTED ABOVE IT? THE ONE TWENTY FOUR IS EVERYTHING WHICH IS EVERYTHING BELOW THE ONE TWENTY FOUR.
SO BASICALLY WE'RE GOING TO GET THE RODEN BUILDING THE VALLE BUILDING PADGETT TRANSPORTATION, THE COMPLETION OF THE UNCOMPLETED WORK AT MEMORIAL UNCOMPLETED WORK AT THE TAX OFFICE AND THE TWO ADDITIONAL BUILDINGS THAT ALSO NEED THIS WORK.
SO FOR THE TOTAL OF ALL THOSE PROJECTS WILL BE 124 SEVEN THIRTY EIGHT.
OK, SO THE ONE TWENTY FOUR, SEVEN THIRTY EIGHT IS ONLY FOR RODEN VALLE PADGETT TRANSPORTATION MEMORIAL PATHWAY'S ADDITIONAL WORK AND THE TAX OFFICE ADDITIONAL WORK.
CORRECT. AND THE ADDITION OF THE SHUGART AND WARREN SCHOOL.
OK, SO THE SHUGART AND THE WARREN SCHOOL ARE PART OF THE ONE TWENTY FOUR.
SO EFFECTIVELY THE ONE SIXTY EIGHT IS THE FORTY THREE THAT'S ALREADY BEEN PAID PLUS THE ONE TWENTY FOUR. YES SIR.
OK, SO NONE OF WHAT WE'RE INCLUDING IN THIS ONE TWENTY FOUR IS REMEDIATING ANY OF THE PREVIOUS CONTRACTORS WORK.
NO. THE WORK PRIOR TO THE CONTRACTOR SEPARATING WITH THE DISTRICT WE THE DISTRICT VERIFIED THAT ALL THE SPECIFICATIONS AND AS WRITTEN IN THE CONTRACT WERE MEET FOR, FOR THE FACILITIES THAT WERE COMPLETED.
AND THE PARTIAL PARTIAL WORK WAS ALSO REVIEWED.
AND WE ONLY PAID FOR WHAT WAS PERFORMED.
ANY ADDITIONAL HARDWARE THAT THEY HAD IN THEIR POSSESSION.
WE THE DISTRICT TOOK THAT HARDWARE AND ALSO HAVE THAT HARDWARE.
SO AS WE MOVE FORWARD, IF APPROVED FOR THE ONE TWENTY FOUR, WE WILL STILL USE THAT HARDWARE, THE PARTS TO INSTALL IN OUR PANELS.
SO AND THAT'S BEEN AGREED UPON WITH THE NEW CONTRACTOR IF APPROVED.
NOW, JUST TO JUST TO CONFIRM SOMETHING SO FROM THE FORTY THREE NINE SEVEN NINE HAS BEEN PAID, HAS ANY OF THAT MONEY BEEN PAID TO EFFECTIVELY FOR THE VENDOR TO CORRECT THEIR OWN WORK OR IS THAT JUST SOMETHING THE VENDOR DID AND IT KIND OF ATE THE COST FOR CORRECTING THEIR WORK? I WOULD SAY IT ATE SOME OF THE COSTS FOR FOR COMPLETING SOME OF THEIR WORK.
YEAH. THE ADDITIONAL GOING BACK AND FIXING THINGS DID EAT INTO THE TOTAL BUDGET OF THAT PROJECT. SO EFFECTIVELY, THEY'RE INEFFICIENCIES IS COSTING US MORE MONEY ON THE BACK END BECAUSE THAT'S MONEY THAT WE'D STILL HAVE AVAILABLE FOR THE REST OF THESE PROJECTS.
YES, SIR. THAT'S WHAT I NEEDED TO KNOW.
ANYBODY ELSE HAVE ANYTHING? ALL RIGHT. THANK YOU FOR THAT, MR. GONZALES. THE NEXT ITEM IS AGENDA ITEM 4 B 2 WHICH WE ARE GOING TO PULL UNTIL AFTER EXECUTIVE SESSION.
SO WE'LL MOVE ON TO FOUR B THREE, WHICH IS CONTRACT NUMBER 206-21.
CONSIDER APPROVAL OF RUNNING TRACKS OR RESURFACING AND REPAIR PROJECT AT LAKEVIEW CENTENNIAL, NAAMAN FOREST, ROWLETT HIGH AND SACHSE HIGH SCHOOLS.
MR. GONZALES. SO BEFORE YOU A LITTLE HISTORY, ABOUT EIGHT YEARS AGO, THE BOARD OF TRUSTEES APPROVED THE TRACKS TO BE BASICALLY BE RECONSTRUCTED AT A LOT OF OUR SITES WE HAD STATE OF THE ART SERVICES INSTALLED AN IT'S EIGHT YEARS LATER AND IT'S TIME TO REFRESH. SO MR. FERNANDEZ WENT OUT WITH THE ORIGINAL COMPANY THAT INSTALLED THE TRACKS BECAUSE WE WANTED TO PUT SOMETHING DOWN THAT WAS GOING TO BE COMPARABLE OF WHAT WE HAD THERE, BECAUSE I WANTED TO LOOK AT THE SYNTHETIC TRACKS AND A COST SAVING MEASURE TO MAKE SURE THAT EVERYTHING STILL MEET WARRANTY AND THE DESIGN AND JUST A COMPARABLE PRODUCT.
[00:40:07]
SO THAT BEING SAID, LAKEVIEW CENTENNIAL WAS ONE OF THE CAMPUSES THAT WAS BROUGHT TO ME BY OUR ATHLETIC DIRECTOR, BASICALLY SHARING WITH ME THAT IT WAS TIME WE HAD A LOT OF CRACKS.WE HAD SOME ISSUES WE NEEDED TO RESURFACE.
SO THAT WAS ONE OF THE PROJECTS.
NAAMAN FOREST HIGH SCHOOL WAS ANOTHER PROJECT THAT WE LOOKED AT RESURFACING.
ROWLETT HIGH SCHOOL ALSO NEEDS TO BE RESURFACED WITH THE SYNTHETIC OVERLAY AND THEN SACHSE HIGH SCHOOL. SO THESE FOUR PROJECTS THAT WE'RE BRINGING FORWARD IN THE TOTAL OF EIGHT HUNDRED AND ELEVEN THOUSAND ONE HUNDRED AND SEVENTY FIVE.
YOU'RE PROBABLY SAYING, WELL, WAIT A MINUTE, WE STILL HAVE SOME OTHER HIGH SCHOOLS THAT ALSO PROBABLY NEED TO BE LOOKED AT BECAUSE THEY GOT DONE PRETTY MUCH THE SAME TIME.
SO NORTH AND SOUTH, LET'S TALK A LITTLE BIT ABOUT NORTH AND SOUTH.
THOSE TRACKS ALSO WERE DONE IN THAT TIME PERIOD.
ONE OF THE THINGS WHEN THEY WERE DONE BACK EIGHT YEARS AGO, THOSE TRACKS WERE ORIGINALLY DESIGNED TO BE A FOUR HUNDRED AND FORTY YARD TYPE OF TRACK MANY YEARS AGO, TRACKS WERE FOUR HUNDRED AND FORTY YARDS.
WELL, NOWADAYS WE DO A 440 METER TYPE OF TRACK SYSTEM.
SO ONE OF THE THINGS THAT HAPPENED WAS WHEN THEY LAID THE TRACKS, SOME OF THE OUTER LANES ARE VERY NARROW.
SO ONE OF THE PROPOSED THINGS, ONE OF THE PROPOSALS THAT WE'RE WORKING WITH IS TO EVENTUALLY PUT THESE TWO TRACKS TO BE TOTALLY REDESIGNED.
SO WE HAVE A PROPER RUNNING SURFACE THAT WOULD ENSURE THAT, YOU KNOW, THAT WE'RE MEETING THE STANDARDS OF OUR CURRENT TRACK STANDARDS.
SO WE WILL BE PROPOSING THOSE DOWN THE ROAD, THOSE TWO CAMPUSES FOR FULL REPLACEMENT, WHICH MEANS BASICALLY REDESIGN THE NEW BASE, NEW CURBS, EVERYTHING.
BUT THAT WOULD HAVE TO BE PROPOSED IN A LONG RANGE CIP PROGRAM OF SOME TYPE BECAUSE THAT'S MAJOR DOLLARS.
WE SPOKE TO THE ME AND JAVIER SPOKE TO THE ATHLETIC DEPARTMENT AND THEY JUST BASICALLY STATED THAT'S THE WAY THOSE TRACKS WERE DESIGNED MANY, MANY YEARS AGO.
AND THEY'VE NEVER BEEN BROUGHT UP TO THE CURRENT STANDARDS.
I ALWAYS ASK THE OBVIOUS QUESTION WHAT ABOUT GARLAND HIGH.
GARLAND HIGH IS NOW, AT WILLIAMS STADIUM AND THAT TRACK HAS A REALLY NICE SYSTEM THAT HAS A PORT IN PLACE, TOTALLY DIFFERENT FROM THIS TYPE AND THAT ONE STILL IN ITS 10 YEAR LIFE CYCLE. AND IT'S IN GREAT SHAPE.
WE DON'T HAVE TO DO ANYTHING WITH GARLAND HIGH SCHOOL.
SO THAT'S A REALLY GOOD SYSTEM.
SO WE'RE FINE THERE. ANY OTHER QUESTIONS FROM MR. GONZALES ON THIS ISSUE? NO. ALL RIGHT.
SORRY, I CAN GET MY HANDS UP FAST ENOUGH.
JUST REAL QUICK, DO WE HAVE ACTUAL ATHLETIC EVENTS, COMPETITIONS THAT ARE HELD AT ALL OF OUR HIGH SCHOOLS, OR ARE THEY MAINLY HELD AT WILLIAMS STADIUM FOR TRACK.
YOUR MAJOR EVENTS ARE AT WILLIAMS STADIUM.
BUT THEY DO SOME SMALLER, I GUESS, JV AND MAYBE SOME FRESHMAN TYPE OF EVENTS AT THE LOCAL HIGH SCHOOL TRACKS BUT MOST OF YOUR COMPETITION IS AT WILLIAMS STADIUM.
AND THESE TRACKS, YOU SAY, THAT WERE BUILT ON A 440 YARD BASIS INSTEAD OF A 400 METER BASIS. YES.
IS THAT TO DO THAT DO YOU HAVE TO LITERALLY DIG THEM UP AND RESIZE THEM SO THOSE 400 METERS? YES, SIR.
THEY ALL HAVE TO BE DEMO'D REDESIGN, NEW FOUNDATION DRAINAGE.
EVERYTHING HAS TO BE REPLACED.
WILL, THESE BE FULL POUR LIKE THE OTHERS OR WILL THEY BE THE RUBBERIZED SURFACE? THAT'S SOMETHING THAT WE AS A DISTRICT HAVE TO COME UP WITH OUR IT'S PART OF OUR DESIGN GUIDELINES. AS WE MOVE FORWARD, WE NEED TO REALLY LOOK AT WHAT WE WANT TO DO.
I'M GOING TO TELL YOU THAT THE POURED SYSTEM THAT WE HAVE AT WILLIAMS IS A VERY GOOD SYSTEM. IT'S SUPERIOR.
MR. GONZALES THIS IS NOT DEALING PROBABLY WITH THE TRACKS, BUT I AM CURIOUS BECAUSE I'M GOING TO THROW IT OUT THERE. I'M CONCERNED ABOUT FOOTBALL SEASON STARTING REALLY SOON SINCE WE ARE GOING BACK TO SCHOOL AUGUST 2ND ABOUT THE BIG SCREEN SCAN, THE BOOMTRON OR
[00:45:02]
WHATEVER OUR SCOREBOARD ABOUT AND I WORKED THE, MR. GLICK AND ROBERT WORKED THE SPECIAL ED.AND THEY WERE PUTTING THINGS UP ON THE PICTURE AND THERE WOULD BE A DARK SPOT STILL IN THAT SCOREBOARD.
AND IT REALLY CONCERNS ME BECAUSE ONE, I'D LIKE IT WORKING PROPERLY, BECAUSE IT'S GOOD FOR PLAYOFF AND IF OUR FIELDS LOOKED REALLY GOOD, THE PEOPLE ARE GOING TO WANT TO COME TO WILLIAMS STADIUM, I GUARANTEE YOU.
SO I'M JUST CURIOUS IF WE GOT ANY ADDITIONAL MONEY FROM THE BOND PROGRAM ABOUT REPAIRING THAT SCOREBOARD.
LET ME LOOK AT WHAT WHAT TYPE OF SYSTEM WE HAVE AND IF THERE'S ANY WARRANTY STILL WITH THAT JUMBOTRON. BUT I'VE BEEN TOLD WE GOT TO REPAIR THAT JUMBOTRON BEFORE THE START OF FOOTBALL SEASON. SO, YES, NO TO MENTION LET'S ADD THIS TO A DISCUSSION ITEM FOR A FUTURE AGENDA.
I JUST WANT TO THROW IT OUT THERE FOR A THOUGHT.
PUT IT ON THE AGENDA ITEM FOR THE NEXT FACILITIES COMMITTEE MEETING.
I JUST WANT TO TALK ABOUT OUR MIDDLE SCHOOLS, TAKE ADVANTAGE OF THE HIGH SCHOOL TRACKS, DON'T THEY? SO I THINK WE NEED TO BASICALLY SAY THAT WITH ALL OF THE ACTIVITIES THAT GO ON IN OUR THIRTEEN MIDDLE SCHOOLS.
THAT IS CORRECT TRUSTEE GRIFFIN.
WE, WE HAVE NO TRACKS AT OUR MIDDLE SCHOOLS.
WE'RE ONE OF VERY FEW DISTRICTS.
A LOT OF DISTRICTS HAVE TRACKS AT THERE MIDDLE SCHOOL.
SO WE DON'T. AND YOU'RE ABSOLUTELY CORRECT.
WE TAKE FULL ADVANTAGE OF MIDDLE SCHOOL COMPETITION AT OUR HIGH SCHOOLS.
WHICH IS LIKELY ONE OF THE REASONS WHY EIGHT YEARS LATER THEY'RE WORN OUT BECAUSE WE USE THEM A LOT RIGHT. YES, THAT IS CORRECT.
OK, MOVING ON TO CONTRACTS, INCREASE IN AWARD CONTRACTS, 361-19-01 CONSIDER APPROVAL OF INCREASED AMOUNT AND TO EXTEND THE CONTRACT OF THE RECOMMENDED CONTRACTOR FOR A FACILITIES CONDITION ASSESSMENT, EDUCATIONAL ADEQUACY ASSESSMENT AND LONG RANGE CAPITAL PLANNING.
I JUST WANT TO KIND OF BRING YOU UP TO DATE WHERE WE'RE AT WITH THE LONG RANGE PLAN AND THE INADEQUACY AND THE FACILITIES CONDITION ASSESSMENT.
PRE PANDEMIC WE COMPLETED THIS ASSESSMENT AND THEN PANDEMIC HAPPENED AND WE KIND OF PUT IT ON THE SHELF AS THE BOARD REQUESTED FOR FUTURE DISCUSSIONS.
WELL, HERE WE ARE A YEAR NOW AFTER THE PANDEMIC AND OVER A YEAR AND A LOT OF THINGS HAVE HAPPENED IN THE CONSTRUCTION MARKET.
A LOT OF THINGS ARE HAPPENING WITH MATERIALS AND ALL KINDS OF THINGS THAT HAVE TO DO WITH BUILDING. AND ONE OF THE THINGS THAT I'D LIKE TO DO THAT I'M PROPOSING IS THAT WE LOOK AT THE ESCALATION PIECE OF WHAT WAS THE ORIGINAL AMOUNT THAT WAS PRESENTED BY PBK TO THE BOARD AT THE TIME THAT THE HIGH LEVEL, WE HAD A HIGH LEVEL MEETING KIND OF WHERE WE WERE AT WITH THE COST.
SO I'D LIKE TO REFRESH THOSE NUMBERS TO SEE WHAT THOSE ESCALATIONS ARE TO CURRENT CONSTRUCTION COST.
AND THAT'S WHAT I'M REQUESTING THE ADDITIONAL SEVENTY FOUR THOUSAND DOLLARS NOT TO EXCEED TO KIND OF REFRESH THE FACILITIES, CONDITION, ASSESSMENT, INADEQUACY AND THE LONG RANGE PLAN. ANY QUESTIONS? ALL RIGHT, SEEING.
SORRY. MS. GRIFFIN. YES, AND THIS QUESTION IS DIRECTED TO DR.
LOPEZ. WE'RE HAVING A MEETING NEXT WEEK THAT HAS ALREADY BEEN SCHEDULED FOR PLANNING, SHOULD WE GO ON AND WILL THIS TOPIC BE INCLUDED THERE? SO WHEN WE COME TO BOARD ON THE TWENTY THIRD, WE HAVE CONSIDERED ALL OF THE REASSESSMENT THAT WE WANT TO DO MOVING FORWARD.
WAS THAT YOUR THOUGHT OR IS THIS TOTALLY SEPARATE FROM WHAT THAT MEETING IS ABOUT? A MEETING LIKE THAT WOULD NOT TAKE JUST A FEW HOURS.
IT WOULD BE LIKE A FOUR HOUR MEETING.
SO THIS IS JUST, WHAT THIS IS, IS A HIGH LEVEL MEETING ON ONE WOULD BE CAPITAL IMPROVEMENTS AND WITH HOW WE COULD PROCEED THROUGH CAPITAL IMPROVEMENTS.
AND THE OTHER ONE WOULD BE WHAT I WOULD CALL FINANCIAL STABILITY AND A DIFFERENT MEASURE TO DO FINANCIAL STABILITY. SO WE NEED TO DO THIS WORK.
SO IF WE DECIDED TO MOVE FORWARD WITH CAPITAL IMPROVEMENTS, YOU KNOW, WITH A CERTAIN TIME
[00:50:07]
FRAME. RIGHT. SO NOT TO GET INTO THE DETAILS OF THIS WORK, BUT WHAT WE WOULD DO IS SET, LET'S SAY, A DATE THAT WE WOULD WANT TO HIT.THEN THE NEXT STEPS WOULD BE GOING INTO THE GRANULAR WORK ON HOW TO I GOT IT. THANK YOU. MS. STANLEY.
THIS IS JUST MORE INFORMATIONAL FOR ME, BUT WHAT ARE WE GETTING FOR THE SEVENTY FOUR THOUSAND? I'M NOT UNDERSTANDING.
SO PART OF THE FACILITES CONDITION ASSESSMENT, PBK WENT OUT AND VISITED ALL OUR FACILITIES AND CAME UP WITH THE SCOPE OF WORK AND THE PART OF LIFE CYCLE COST.
THE SCOPE OF WORK OF IF WE EVER MOVED FOR INTO A CAPITAL IMPROVEMENT PROGRAM THAT WE WOULD HAVE, THE BOARD OF TRUSTEES WOULD HAVE A NUMBER TO GO BY OF WHAT IT WOULD COST TO REPLACE ALL THESE OUT OF LIFE CYCLE SYSTEMS, BUILDINGS, EVERYTHING THAT'S INVOLVED IN THE FACILITY. THOSE COSTS WERE BASICALLY DONE 18 MONTHS AGO.
WITH OUR CURRENT MARKET NOW AND WITH EVERYTHING THAT'S GONE ON, WITH THE PANDEMIC IN THE CONSTRUCTION INDUSTRY, JUST TALKING TO COLLEAGUES ALL OVER TEXAS, COSTS ARE GOING UP.
AS YOU CAN GO. YOU CAN GO TO HOME DEPOT AND LOOK AT A SHEET OF PLYWOOD COST YOU EIGHTY DOLLARS NOW WHERE IT COSTS YOU FORTY SEVERAL MONTHS AGO.
SO WE NEED TO GIVE GOOD INFORMATION, GOOD DATA TO THE BOARD OF TRUSTEES SO THEY KNOW EXACTLY WHAT WE'RE LOOKING AT AND A TOTAL PROJECT COST.
WE'D LIKE TO REFRESH THOSE NUMBERS.
SO THEY'RE BASICALLY GOING TO GO OUT AND REFRESH THOSE NUMBERS.
BUT NOT ONLY THAT, CERTAIN THINGS HAVE HAPPENED OVER THE LAST 18 MONTHS.
DEPARTMENT HEADS, PROGRAM DIRECTORS HAVE COME TO ME AND SAID, HEY, BY THE WAY, THIS HAS BROKEN. NOW, I JUST GOT ONE THE OTHER DAY.
SO AS THINGS HAVE BROKEN OR HAVE FAILED OVER THE LAST 18 MONTHS, I GOT TO INSURE TO GET THAT INFORMATION ON THE FACILITIES CONDITION ASSESSMENT SO WE CAN ADD THOSE ITEMS TO FOR THE BOARD TO REVIEW IF YOU ALL DECIDE TO MOVE FORWARD WITH IT.
AND I WOULD ALSO ADD IT'S NOT JUST ITEMS THAT ARE BROKEN.
AND THERE'S ALSO BEEN SOME CAPITAL PROJECTS THAT WE'VE ENGAGED IN SINCE THE PBK STUDY THAT NECESSARILY THE PBK CASE STUDY ISN'T AWARE OF BECAUSE IT HAPPENED BEFORE.
FOR INSTANCE, THE HVAC WORK AT LAKEVIEW CENTENNIAL, WHAT WE'RE TALKING ABOUT HERE AT HARRIS HILL, THINGS OF THAT NATURE.
I THINK WE'RE FOR SOME REASON NOT USING THE TERM BOND.
I'M NOT SURE WHY, BUT WE KEEP TALKING ABOUT CAPITAL IMPROVEMENTS AND EVERYTHING.
SO MS. STANLEY FOR YOUR EDIFICATION, THIS WAS DONE IN ANTICIPATION OF A BOND ISSUE TO GO TO THE VOTERS FOR A BOND.
AND SO WE NOW NEED TO REFRESH IT IN CASE WE DECIDE TO GO FOR A BOND.
AND THAT'S WHAT WE'LL BE TALKING ABOUT NEXT WEEK.
ADDITIONALLY, I'M NOT SURE WHY WE'RE NOT SAYING THAT, BUT ADDITIONALLY AND I THINK THE WAY I LOOK AT IT IS WE HAVE AND YOU HAVE A SCHEDULE OF USEFUL LIVES ON MANY, MANY OBJECTS THAT WE HAVE. ROOFING WOULD BE ONE, HVAC WOULD BE ANOTHER.
WHEN THEY DID THIS WORK, ORIGINALLY, THEY WERE LOOKING AT THE USEFUL LIVES FROM THAT DATE AND WHEN IT NEEDS TO BE REPLACED.
AND NOW WE'VE ADDED, AS YOU SAID, EIGHTEEN MONTHS.
SO MORE AND MORE OF THOSE TYPE OF PROJECTS WILL FALL UNDER THEIR PURVIEW AND IN THIS REPORT. SO I AGREE.
AND WHATEVER WE DECIDE TO DO IN THE FOLLOWING WEEKS OR MAYBE YEARS, THIS WILL THEN MAYBE HAVE TO BE REFRESHED AGAIN AS TIME PASSES.
THE OTHER THING I WOULD HOPE THEY'RE GOING TO BE DOING THIS IS ALSO NOW THE WORD INFLATION HAS CHANGED OVER A PERIOD OF TIME.
I DON'T THINK ANYBODY CAN PREDICT WHERE WE'RE GOING WITH THE FED.
THE FED IS GOING TO BE TALKING THIS WEEK ABOUT INFLATION AGAIN, THEY WILL BE TALKING NEXT WEEK ABOUT INFLATION. BUT THAT NEW CHARACTERISTIC WILL HAVE TO BE ADDRESSED SOMEWHERE IN THESE REPORTS. SO THANK YOU, SIR.
JUST TO ANSWER YOUR QUESTION, TRUSTEE GLICK, WHEN THE BOARD OF TRUSTEES MOVE FORWARD WITH A RECOMMENDATION TO USE TO GO FORWARD WITH THE BOND, I'LL START USING THAT TERM.
BUT WE'RE STILL IN THE PLANNING STAGES.
WELL, THE KEY IS WE HAVE CAPITAL NEEDS.
AND ONE OF THE STRATEGIES TO FIX THE CAPITAL NEEDS IS THE BOND.
SO, YOU KNOW THAT'S ONE STRATEGY.
RIGHT? THERE'S A FEW OTHERS THAT WE COULD USE, BUT THAT WOULD BE THE MOST IMPACTFUL.
[00:55:04]
BUT I AGREE WITH BOTH STATEMENTS THAT WERE COMING UP.SO WHEN WE DO GET THIS UPDATE, SOME OF THE PRIORITY LIST, REMEMBER, WE HAD DIFFERENT PRIORITIES. THEY MAY BE BUMPED UP A LITTLE BIT DEPENDING ON WHERE WE'RE AT WITH EVERYTHING THAT WE'RE TRYING TO ACCOMPLISH.
SO STAY TUNED. NEXT WEEK, WE MAY HAVE A DATE, BUT THEN AGAIN, WE MAY NOT.
ON WHEN WE WOULD MOVE FORWARD, AND THAT WOULD HELP BETTER ALIGN THE STUDY THAT YOU'RE GOING TO UPDATE FOR US.
SO THANK YOU. ALL RIGHT, SEEING NOTHING FURTHER ON THAT, WE'LL MOVE ON TO ITEM B UNDER THIS TERM, WHICH IS CONTRACT 399-17JOC CONSIDER APPROVAL OF AN INCREASE AMOUNT FOR JOB ORDER CONTRACTING.
SEVERAL YEARS BACK, WE ENTERED INTO A JOB, A INTERLOCAL AGREEMENT FOR JOB ORDER CONTRACTING TO HAVE A WAY TO REPAIR THINGS AND GET THINGS COMPLETED IN A TIMELY MANNER. AND ONE OF THE THINGS THAT HAS BEEN WORKING FOR US VERY WELL IS OUR JOB ORDER CONTRACTING CONTRACT JAVIER, AS YOU KNOW, JAVIER IS OVER CONSTRUCTION.
AND THERE'S TIMES THAT WE HAVE TO MEET CERTAIN TIMELINES AND WE NEED TO GET THINGS DONE IN A TIMELY MANNER DUE TO SAFETY CONCERNS OR ANYTHING THAT COMES UP THAT WE'D LIKE TO EXECUTE. SO I'M RECOMMENDING THAT THE DEPARTMENT AN MYSELF IS RECOMMENDING THAT WE INCREASE THE AMOUNT OF A MILLION DOLLARS, BUT NOT TO EXCEED THE AMOUNT OF TWO MILLION.
WE HAVE SEVERAL LARGE PROJECTS THAT ARE COMING UP.
JUST TO KIND OF GIVE YOU AN IDEA, WE'VE JUST COMPLETED SOME MAJOR WORK AT THE TRIPLE C.
SOME LIFELINE'S FOR SOME OF THE PERFORMANCES THAT ARE FORTHCOMING.
WE'RE ALSO LOOKING AT THE ELEVATOR PROJECT THAT WAS APPROVED FOR GARLAND HIGH SCHOOL.
WE'RE LOOKING AT EXECUTING THE ELEVATOR WORK THERE WITH THE JOB ORDER CONTRACTOR.
SO THERE'S QUITE A FEW PROJECTS THAT JAVIER, WE LIKE TO DO TSP.
WE KNOW THAT TSP IS SOMETIMES, YOU KNOW, FOR THE BEST VALUE FOR THE DISTRICT, BUT IT'S SOMETIMES WE HAVE TO UTILIZE JOB ORDER CONTRACTING.
AND ONE OF THE THINGS THAT WE DO VET OUT IS JOB OVER CONTRACTING IS ACTUALLY ESTIMATED UTILIZING THE THE RS MEANS CONSTRUCTION GUIDELINES AND COSTS.
SO THERE'S A BOOK THAT'S PUBLISHED EVERY YEAR FOR NORTH TEXAS THAT ACTUALLY LAYS OUT THE DIFFERENT COSTS FOR THE DIFFERENT DISCIPLINES OF CONSTRUCTION.
SO WE ARE REQUESTING AN ADDITIONAL MILLION DOLLARS TO BE ADDED TO THIS CURRENT CONTRACT.
I'M SORRY. SAY IT AGAIN AND REMIND ME WHAT TYPES OF PROJECTS GET COVERED IN THIS CATEGORY? WE UTILIZE THIS, FOR INSTANCE, IF WE HAVE A MAJOR SAY, A MAJOR TRANSFORMER BLOW, AND WE NEED SOMEONE.
A FEW YEARS AGO AT LAKEVIEW CENTENNIAL, WE HAD A HUGE TRANSFORMER BLOW.
WE DIDN'T HAVE SCHOOL FOR A COUPLE OF DAYS.
I WAS ABLE TO GET A JOB ORDER CONTRACTOR IN PLACE.
WE MOBILIZED AND HAD THE SCHOOL BACK UP IN THREE DAYS AND STUDENTS BACK IN THE CLASSROOM.
THAT'S WHEN WE UTILIZE JOB ORDER CONTRACTING OR IF WE FEEL THAT THERE WAS SOME SCOPE OF WORK THAT WAS NOT COMPLETED FOR, SAY, ON THE BOND PROGRAM THAT WAS NOT SCOPED.
AND IT'S A NEED FOR THE STUDENTS AND FOR THE STAFF.
AND WE HAVE A TIMELINE TO MAKE REPAIRS.
WE UTILIZE JOB ORDER CONTRACT.
THAT'S WHEN WE UTILIZE THIS CONTRACT.
SO THAT'S KIND OF LIKE A LINE OF CREDIT THEN IF SOMETHING BREAKS AND IT'S TIME-SENSITIVE THEN YOU HAVE THE ABILITY TO GO ADDRESS IT.
IS THAT SOMETHING THAT'S DONE BASED ON DEPARTMENTAL AUTHORITY OR SOMETHING THE SUPERINTENDENT SIGNS OFF ON.
AND IS A REPORT OF THAT GIVEN TO THE BOARD AFTER THE FACT, AT LEAST WITHIN THAT QUOTE 2 MILLION DOLLARS. I MEET WITH THE SUPERINTENDENT DR.
LOPEZ AND WITH OUR CHIEF FINANCIAL OFFICER, BRENT RINGO WEEKLY.
HAVE A WEEKLY MEETING WITH HIM.
THESE TYPE OF CONVERSATIONS HAPPEN WHEN WE UTILIZE A CONTRACT OF THIS TYPE, IT GETS VETTED AND THEN WE ACTUALLY FOLLOW THE DISTRICT HIERARCHY ON THE EXPENDITURES THAT THE
[01:00:06]
BOARD APPROVED THROUGH OUR PROCUREMENT PROCESS.NOW, I KNOW MR. BOOKER AT TIMES SUBMITS A PROCUREMENT KIND OF A PROCUREMENT REPORT TO Y'ALL BUT FROM FACILITIES WE DO NOT SUBMIT ANYTHING LIKE THAT.
BUT IF THAT'S SOMETHING THAT YOU'D LIKE TO SEE FROM THE FACILITIES DEPARTMENT.
I THINK JUST FROM A CONSISTENCY STANDPOINT, WHEN IT CAME TO OTHER CONTRACTS, ANYTHING SEVENTY FIVE THOUSAND DOLLARS AND BELOW THE DISTRICT CAN HANDLE THE RENEWAL OF THAT AS LONG AS IT'S WITHIN THE SCOPE AND THE CONTEMPLATED THE WAY THE CONTRACT WAS ORIGINALLY APPROVED. ANY EXCEPTIONS TO THAT COME TO THE BOARD FOR APPROVAL BUT ANYTHING OTHER THAN THAT IT'S JUST LISTED AS A LIST OF THINGS THAT WERE USED WITHIN THAT AUTHORITY.
AND IF THAT'S NOT TOO ADMINISTRATIVELY CHALLENGING, I THINK IT WOULD BE INTERESTING FOR THE BOARD TO KNOW HOW THIS TWO MILLION DOLLAR MAY OR MAY NOT BE SPENT DURING THE YEAR.
WE WON'T HAVE ANY EMERGENCIES.
BUT IF SO, I'D JUST LIKE TO KNOW WHAT'S HAPPENING WITH IT.
WOULD YOU LIKE TO SEE IT ON A QUARTERLY BASIS? I WOULD EVEN LET YOU DECIDE JUST KIND OF A WAY TO INFORM THE BOARD.
IF WE DON'T HAVE ANYTHING TO REPORT, THERE'S NO REASON TO REPORT IT.
BUT IF SOMETHING HAPPENS, I WOULD THINK BY THE NEXT BOARD MEETING IT WOULD BE ON SOME KIND OF REPORT TO SAY, HEY, WE UTILIZED THAT MILLION DOLLARS OF THE TWO MILLION AND WE USED IT FOR THESE REASONS.
WE'LL GET THAT INFORMATION TO YOU, MS. GRIFFIN. YES.
PRESIDENT MILLER, WE MAY BE ABLE TO LOOK AT WHAT WE ALREADY GET.
WE HAVE A REPORT THAT TALKS ABOUT RENEWING CONTRACTS.
AND IF THE CONTRACTS ARE WITHIN THIS THRESHOLD, THEY AUTOMATICALLY RENEW AND WE GET THAT EVERY MONTH. SO WHEN IT COMES UP IN FINANCE THIS TIME, I'LL JUST POINT OUT THAT THAT REPORT AND SEE IF THAT ANSWERS YOUR QUESTION.
LET ME MAKE SURE BECAUSE I THOUGHT I JUST HEARD THAT FACILITIES MIGHT OPERATE A LITTLE DIFFERENTLY THAN THE CONTRACTS THAT WE'RE TALKING ABOUT THAT COME THROUGH MR. BOOKER.
SO FACILITIES DOES NOT GENERATE THE REPORT.
MR. BOOKER GENERATES THE REPORT.
BUT ANYTHING THAT COMES OUT OF MY OFFICE, AS IN EXPENDITURES, CONTRACTS, ALL HAVE TO BE VETTED BY OUR PURCHASING DEPARTMENT.
AND MR. BOOKER HAS THAT INFORMATION.
SO IF HE'S ALREADY GOT THE INFORMATION, LINDA, YOU'RE JUST SAYING IT WOULD BE POINTED OUT ON THE REPORT THAT WE ALREADY GET? I'M JUST SAYING IN DOING THE FINANCE COMMITTEE, I WILL POINT OUT THAT REPORT AND SEE IF THAT ANSWERS YOUR QUESTION AND SEE IF WE NEED TO ADD SOMETHING TO THAT EXISTING REPORT.
IF IT'S ALREADY ON THERE, THEN YES.
OK, OK, I'LL JUST FIND IT AND SEE, OK.
THANK YOU TRUSTEE GRIFFIN. ALL RIGHT, SEEING NO OTHER DISCUSSION REGARDING THAT ISSUE, THEN I WILL GO AHEAD AND MOVE US TO EXECUTIVE SESSION UNDER ITEM 5
[V. Executive Session]
IN THE AGENDA.EXECUTIVE SESSION WILL BE HELD FOR PURPOSES PERMITTED BY TEXAS OPEN MEETINGS ACT, TEXAS GOVERNMENT CODE SECTION 551.001 PURSUANT TO THE TEXAS GOVERNMENT CODE SECTION 551.071 PRIVATE CONSULTATION WITH THE BOARD'S ATTORNEY IN PERSON BY PHONE WHEN THE BOARD SEEKS ADVICE OF ITS ATTORNEY ABOUT ONE PENDING OR CONTEMPLATED LITIGATION.
TWO A SETTLEMENT OFFER. THREE A MATTER IN WHICH THE DUTY OF THE ATTORNEY TO THE GOVERNMENT BODY AND THE TEXAS DISCIPLINARY RULES OF PROFESSIONAL CONDUCT OF THE STATE BAR OF TEXAS CLEARLY CONFLICTS WITH THIS CHAPTER.
ONE DISCUSSION AND CONSIDERATION REGARDING STRUCTURAL INSPECTION.
THERE'S ALSO ITEM B THAT CAN BE DISCUSSED PURSUANT TO TEXAS GOVERNMENT CODE SECTION 551 .074 DELIBERATION REGARDING THE APPOINTMENT, EMPLOYMENT EVALUATION, REASSIGNMENT DUTIES, DISCIPLINE OR DISMISSAL OF A PUBLIC OFFICER OR EMPLOYEE, OR TO HEAR A COMPLAINT OR CHARGE AGAINST AN OFFICER OR EMPLOYEE.
C PURSUANT TO TEXAS GOVERNMENT CODE SECTION 551.076 CONSIDERING THE DEPLOYMENT SPECIFIC OCCASIONS FOR OR IMPLEMENTATION OF SECURITY PERSONNEL OR DEVICES, IT IS 4:07 AND WE ARE NOW IN CLOSED EXECUTIVE SESSION.
IT IS 4:49 AND WE ARE RETURNING FROM CLOSED EXECUTIVE SESSION OF THE FACILITIES COMMITTEE . I CERTIFY THAT NO ITEMS WERE DISCUSSED THAT WERE NOT LISTED ON THE AGENDA AND APPROPRIATE FOR EXECUTIVE SESSION.
WE WILL NOW RE-TAKE UP AGENDA ITEM 4B2 CONSIDER APPROVAL OF WILLIAMS STADIUM GRANDSTAND REPAIRS.
[01:05:01]
TRUSTEES, I BRING TO YOU CONSIDER OF APPROVAL WILLIAM STADIUM'S GRANDSTAND REPAIRS AS IT'S IDENTIFIED IN YOUR BOARD BOOK DUE TO THE FINDINGS OF THE VISUAL OBSERVATIONS AND INSPECTION OF THE HOME AND VISIT OF GRANDSTANDS, IT IS STAFF'S RECOMMENDATION FOR REPAIRS TO BE MADE TO THE GRANDSTANDS AT WILLIAMS STADIUM.THE ESTIMATED TOTAL AMOUNT OF THE PROJECT IS NOT TO EXCEED TWO HUNDRED AND TWENTY THOUSAND DOLLARS AND EIGHTY SEVEN.
POTENTIAL FUNDING IS INDICATED IN YOUR BOARD BOOK, AND IT'S IDENTIFIED AS EDUCATION STABILIZATION FUND 651.
ANY QUESTIONS? SEEING NO QUESTIONS OR OBJECTIONS THIS ITEM WOULD BE PLACED ON THE ACTION ITEM ON THE NEXT BOARD MEETING.
THAT CONCLUDES OUR AGENDA FOR THE FACILITIES COMMITTEE.
AND SO IT IS 4:51 DO I HAVE A MOTION FOR ADJOURNMENT.
SO MOVED. WE ARE ADJOURNED AT 4:51.
THANK YOU.
* This transcript was compiled from uncorrected Closed Captioning.