Jun 15, 2021 Finance and Audit Committee Meeting

[00:00:03]

GOOD AFTERNOON, TRUSTEES, GLAD YOU'RE HERE FOR THE FINANCE COMMITTEE MEETING OF TUESDAY,

[I. Call to Order and Determination of Quorum]

IT IS NOW 5:03 AND WE CALL THIS MEETING TO ORDER ALL THE COMMITTEE MEMBERS ARE PRESENT, ALONG WITH ALL OF THE OTHER BOARD MEMBERS.

AND AT THIS TIME, DO WE HAVE ANY PUBLIC FORUM? NO. OK, SEEING NONE.

WE NEED TO MOVE ON.

DR. LOPEZ, DO YOU HAVE A ONE MINUTE SUPERINTENDENCE MESSAGE? WE'RE BEHIND, I'LL LET YOU PROCEED.

[LAUGHTER] TEAMWORK MAKES THE DREAM WORK! OK, I WANT TO DO SOMETHING DIFFERENT IF THE FINANCE COMMITTEE MEMBERS WOULD ALLOW.

I WANT TO REMIND YOU THAT IN YOUR RED FOLDERS ARE THE SEALED BIDS, SO KNOW WHEN WE GET TO THAT, THAT WE NEED TO REFER TO THAT ONE.

AND SINCE FACILITIES AND FINANCE WORK TOGETHER AND THERE'S DUPLICATE INFORMATION, I WOULD LIKE TO AT THIS TIME, IF IT'S OK WITH THE BOARD, IDENTIFY THE ITEMS THAT WE WILL NOT BE RE-DISCUSSING IN THIS AGENDA.

IS THAT OK? YES.

OK. SO, UNDER 5F WE HEARD THAT IN FACILITIES AND IF I GET SOMETHING WRONG, CORRECT ME, OR IF I MISS SOMETHING, ADD IT.

IF WE MOVE TO SIX ACTION ITEMS, NON-CONSENT, WE WILL NOT BE DISCUSSING AGAIN, K, L, M.

IF WE GO TO 6O UNDER INCREASED TO AWARD BIDS, WE WILL NOT BE DISCUSSING TWO AND THREE.

SO THAT WOULD ALLOW STAFF TO BE PREPARED BASED ON WHAT ITEM WE ARE ON.

IS THAT IN AGREEMENT? CAN WE PROCEED WITH THOSE BEING IDENTIFIED THAT HAVE ALREADY BEEN DISCUSSED? THANK YOU SO MUCH.

WE WILL NOW MOVE INTO ACTION ITEM 4A DISCUSS PUBLIC

[IV. A. Discuss Public Meetings]

THAT IS DR. GARRETT AND NURSE RENEE.

THANK YOU. THANK YOU, MS. GRIFFIN. GOOD EVENING, CHAIRWOMAN GRIFFIN, DR.

LOPEZ, BOARD MEMBERS AND CHIEFS.

TONIGHT, WE'RE GOING TO TALK JUST BRIEFLY ABOUT THE GARLAND INDEPENDENT SCHOOL DISTRICT, SAFE RETURN TO IN-PERSON INSTRUCTION AND CONTINUITY OF SERVICES PLAN.

THIS DOCUMENT WAS BUILT UPON THE 2021 REOPENING SCHOOL GUIDEBOOK, WHICH GAVE INSTRUCTIONS IN OUR COVID DAYS.

CDC GUIDELINES HAVE BEEN UPDATED.

IN THIS NEW VERSION, THE PUBLIC HEALTH RECOMMENDATIONS HAVE BEEN INCORPORATED AND MOST NOTABLY, THE ESSER III REQUIREMENTS HAVE BEEN INTEGRATED.

WHEN I SAY THE ESSER III REQUIREMENTS, MOST NOTABLY THERE ARE THE MEANINGFUL CONSULTATION THAT WE'VE HAD, NOT JUST A SURVEY AND HELP A FEW PEOPLE ANSWERED IT, BUT MEANINGFUL CONSULTATION WITH GROUPS SUCH AS STUDENTS, FAMILIES, SCHOOL DISTRICT ADMINISTRATORS, TEACHERS, ENGLISH LANGUAGE LEARNERS, SPECIAL EDUCATION ADMINISTRATORS AND MORE.

AND NURSE KOTSOPOULOS HAS TAKEN A LOT OF THIS INFORMATION AND MADE INTEGRATED CHANGES.

THERE'LL BE MORE CHANGES BEFORE THIS GOES LIVE.

WE'RE STILL RECEIVING INFORMATION AND INPUT.

WE'RE GOING TO HAVE A PUBLIC COMMENT SECTION AT THE BOARD MEETING NEXT TIME WHERE WE'LL HAVE PUBLIC PUBLIC WILL HAVE THE OPPORTUNITY.

IF THEY HAVEN'T ANSWERED THE SURVEY OR EMAILED US.

FOR INSTANCE, WE KNOW RIGHT NOW ICON IS STILL IN THIS VERSION, BUT A LOT OF UPDATES HAVE ALREADY BEEN MADE. WE JUST DIDN'T WANT TO CHANGE IT AFTER WE GOT THIS TO YOU.

SO I'LL TURN THIS OVER TO NURSE KOTSOPOULOS.

BEFORE NURSE K TAKES THE MIC, I WOULD LOVE TO CONGRATULATE HER.

TODAY, SHE WAS DALLAS COUNTY'S NURSE OF THE YEAR.

SO REGION 10, RIGHT?

[00:05:16]

YOUR LEADERSHIP IS APPRECIATED, CONTINUED TO BE APPRECIATED.

AND YOU'RE JUST A GREAT REFLECTION OF EVERYTHING POSITIVE ABOUT OUR DISTRICT.

SO THANK YOU. THANK YOU.

I APPRECIATE IT. THANK YOU SO MUCH.

SO AS SHE INTRODUCED THE PLAN--WELL, GOOD EVENING, BOARD MEMBERS; I WANT TO SAY GOOD EVENING FIRST--AS SHE INTRODUCED THE PLAN, JUST A COUPLE OF THINGS THAT I FORESEE CHANGES MOVING FORWARD IN THAT WAY WHEN PEOPLE WANT TO MAKE COMMENTS SO KIND OF KNOW A LITTLE BIT ABOUT THINGS THAT WE'RE ALREADY CONSIDERING CHANGING.

ONE THING THAT PARENTS AND VISITORS ARE REALLY WORRIED ABOUT IS NOT HAVING ACCESS TO THE BUILDINGS. AND EVEN THOUGH IT SAYS VISITORS WILL BE RESTRICTED AND NEED TO HAVE AN APPOINTMENT, THAT DOESN'T MEAN THAT PTA MEETINGS WILL NOT HAPPEN IN PERSON.

IT DOESN'T MEAN THAT COMMITTEE MEETINGS WILL NOT HAPPEN IN PERSON.

WHAT IT MEANS IS THAT IF WE'RE GOING TO HAVE VISITORS ON A CAMPUS, WE NEED TO MAKE SURE THAT WE HAVE A SAFETY PLAN IN PLACE TO GREET THOSE VISITORS SAFELY AND TO NOT COHORT THEM WITH OUR STUDENTS THAT THEY SHOULD BE COHORT-ED WITH.

SO I WANT TO MAKE THAT CLEAR.

MAYBE THERE'S SOME VERBIAGE THAT WE CAN ADD THAT MAKES IT A LITTLE BIT MORE CLEAR TO THE PUBLIC. BUT THAT'S ONE OF THE BIGGEST THINGS OUT OF ALL THE COMMENTS WE GET, IT'S MORE ACCESS FOR PARENTS.

THEY WANT TO SEE THE INSIDE OF SCHOOLS.

AND I AGREE THAT THEY CAN SAFELY SEE THE INSIDE OF SCHOOLS AND SO DOES THE HEALTH DEPARTMENT AS LONG AS WE HAVE SOME KIND OF SAFETY GUIDELINES IN PLACE.

THE MAJORITY OF PARENTS, STUDENTS, COMMUNITY MEMBERS THAT WE SEND IT OUT TO, THEY LOOKED AT THE PLAN AND THE BIGGEST COMMENT IS THEY'RE SATISFIED AS IT IS WRITTEN.

ANOTHER ISSUE THAT I WANT TO ADDRESS IS THE PLEXIGLASS IN THE CAFETERIA.

THE PLEXIGLASS IN THE CAFETERIA WORKS ON MOST CAMPUSES.

BUT TO PUT A BLANK PLEXIGLASS IN EVERY CAFETERIA IS GOING TO BE DIFFICULT, BECAUSE IF YOU LOOK AT SOME OF OUR HIGH SCHOOLS, WHEN ALL THOSE KIDS COME BACK, WE'RE GOING TO HAVE TO HAVE MORE PLEXIGLASS.

AND WHAT THAT MEANS IS THEY USE THAT AREA FOR DRILL TEAM, FOR DANCE CLASSES.

SO EVERY SQUARE INCH OF THOSE HIGH SCHOOLS ARE USED.

SO WHAT THEY HAVE TO DO IS TAKE OFF THE PLEXIGLASS EVERY SINGLE TIME THEY WANT TO USE THAT SPACE, PUT THE PLEXIGLASS ON, TAKE IT OFF AND PUT IT BACK ON.

SO THAT'S TWICE IN A DAY.

SO WE'RE COMING UP WITH SOME OPTIONS THAT WE CAN OFFER A PLEXIGLASS STATION IN SOME OF THE HIGH SCHOOLS. SO THAT WAY PARENTS, STUDENTS WILL HAVE AN OPTION IF THEY WANT THE PLEXIGLASS OR NOT.

THAT IS JUST A CONSIDERATION.

BUT I WANT IT TO BE KNOWN THAT WE'RE CONSIDERING IT.

THESE ARE WHAT THE PARENTS AND COMMUNITY MEMBERS COMMENTS HAVE BEEN SO FAR.

OF COURSE, THEY WANT FIELD TRIPS AND WE WILL HAVE FIELD TRIPS.

IN THE BOOK IT DOES SAY THAT WE'RE GOING TO MOVE FORWARD FIELD TRIPS.

THE ONLY TIME WE WILL SLOW BACK ON FIELD TRIPS IS IF OUR COMMUNITY NUMBERS GET HIGH AGAIN. BUT RIGHT NOW, WE'RE NOT THERE.

THEY WANTED TO EXPAND SOME RAPID TESTING AND WE CERTAINLY CAN DO THAT.

WE'VE BEEN VERY SUCCESSFUL WITH THE RAPID TESTING KEEPING STUDENTS AND STAFF IN THE CLASSROOM. SO IT'S REALLY, REALLY WORKING WELL FOR OUR DISTRICT TO KEEP THOSE KIDS IN CLASS AND KEEP THE TEACHERS WORKING.

SO ONE OTHER THING, SHARING RESOURCES.

CDC HAS COME OUT WITH SOME GUIDELINES AND SAY THE RISK FACTOR FROM SHARING RESOURCES IS RELATIVELY LOW.

IT'S NOT NONEXISTENT.

IT'S LOW COMPARED TO RESPIRATORY SPREAD.

SOME OF THE CLASSROOMS LIKE MONTESSORI, THAT'S WHAT THEIR WHOLE PROGRAM IS ABOUT.

IT'S ABOUT SHARING RESOURCES.

SOME OF THOSE RESOURCES, WE'RE GOING TO HAVE TO LET THEM BE SHARED IN ORDER FOR THESE STUDENTS TO HAVE THE EDUCATION THAT THEY DESERVE.

NOW, I'M NOT SAYING WE'RE NOT GOING TO DISINFECT, WE'RE NOT GOING TO CLEAN, BUT THOSE ARE SOME OF THE RECOMMENDATIONS THAT EVERYBODY HAS MADE SO FAR.

AND DOES ANYBODY HAVE ANY QUESTIONS? QUESTIONS TRUSTEES? UM, I'M GOING TO START ALL THE WAY ON THE OTHER END.

DID I SEE, MS. STANLEY, DID I SEE YOUR HAND UP? WE'LL START THERE JUST A LITTLE BIT MORE INFORMATION ABOUT THE VISITOR AND ACCESSIBILITY.

SO WHEN YOU SAY THAT THE VISITORS, WHEN YOU SAY VISITORS, DO YOU MEAN PARENTS OR DO YOU MEAN PEOPLE THAT ARE COMING TO SPEAK AT YOU KNOW, IT'S BEEN SO LONG SINCE I'VE BEEN IN SCHOOL. I CAN'T THINK OF WHAT IT IS, BUT--IT COULD BE LIKE VISITORS WOULD BE ANYBODY

[00:10:03]

SO IT COULD BE VOLUNTEERS.

IT COULD BE COULD BE SOMEONE COMING TO GIVE A PRESENTATION TO THE STUDENTS ON CAMPUS FROM OUTSIDE. OR IT COULD BE JUST A PARENT THAT WANTS TO COME AND EAT LUNCH WITH THEIR CHILD.

SO WE'RE GOING TO LET THEM COME BACK IN OR WE'RE NOT GOING TO LET THEM COME BACK IN? WHAT PEOPLE WANT IS THEY WANT THEM TO COME BACK IN, BUT THERE'S GOT TO BE SAFETY MECHANISMS IN PLACE.

SO IN OTHER WORDS, IF YOU ARE A PARENT, YOU WANT TO EAT LUNCH WITH YOUR CHILD, THAT OTHER CHILDREN THAT ARE AROUND THAT CHILD THAT YOU'RE EATING WITH CAN'T BE EXPOSED TO SOMEONE FROM OUTSIDE. AND WHO, UM, HOW DID THESE PARENT RESPONSES COME BACK? I MEAN, HOW DID THEY GO OUT, WHO'D THEY GO OUT TO AND WHERE'D THEY COME BACK FROM? WE HAD AN INITIAL FOCUS GROUP, WHICH INCLUDED SOME COMMUNITY MEMBERS, ADMINISTRATION, SOME TEACHERS, NURSES.

SO WE HAD THE FOCUS GROUP.

THEN WE ALSO LOOKED FOR THE HEALTH DEPARTMENT FOR GUIDANCE.

WE LOOKED AT TDA AND CDC.

SO THAT GAVE US THIS BOOK.

THEN WE SENT IT OUT TO EVERYBODY IN THE DISTRICT WITH A SPECIAL INVITATION TO SOME MORE COMMUNITY MEMBERS, GALA, UM, THERE WAS ANOTHER ONE.

IT SLIPPED MY MIND.

AND THEN STUDENTS, SO WENT OUT TO SPECIFIC STUDENTS.

SO IN OTHER WORDS, A PERSONAL INVITATION AS WELL AS OPENING IT UP FOR EVERYBODY.

SO WHAT I GUESS I'M TRYING TO GET AT IS IF WE HAVE FIFTY THOUSAND STUDENTS, WHAT'S THE PERCENTAGE OF THE PEOPLE THAT HAVE THESE HUGE CONCERNS? RIGHT NOW, WE HAVEN'T TABULATED ALL OF THE RESPONSES.

SO THIS IS JUST MAJORITY OF THE ONES THAT CAME IN.

WE STILL HAVE TIME TO LOOK AT ALL THE DATA SO WE CAN FIGURE OUT THE PERCENTAGES.

AND HAVE WE THOUGHT ABOUT OPENING UP TO A WIDER GROUP OF MORE OF A SURVEY TO FIND OUT IF THAT'S TRULY THE MAJORITY OF THE CONCERNS? OR IS IT MORE OF A CONCERN THAT WE WANT ACCESS TO? WE SENT OUT THE SURVEY TO EVERY SINGLE PARENT AND STUDENT IN OUR DISTRICT.

OK, BUT YOU HAVEN'T TABULATED HOW MUCH YOU'VE GOTTEN BACK? WE'VE GOTTEN OUT OF THAT TABULATION, LIKE IF I'M INCLUDING THIS BOOK, HOW MANY PEOPLE LOOKED AT IT FIRST AND THE OTHER TABULATION, WE'RE ONLY ABOUT TWO HUNDRED PEOPLE.

SO A VERY SMALL PERCENTAGE OF YOUR ENTIRE BASE? AND YOU'LL FIND THAT A LOT OF PARENTS MAY NOT WANT TO PARTICIPATE IN THE SURVEY, THEY DON'T, I DON'T KNOW, I CAN'T FORCE THEM TO FILL OUT THE SURVEY, THE ONLY THING I CAN DO IS MAYBE WE CAN DO ANOTHER TWEET OUT.

WE CAN WE SEND IT TO THEIR EMAIL.

BUT IF THEY DON'T RESPOND, I'M NOT SURE; WE'LL HAVE TO COME UP WITH SOME OTHER SOLUTIONS.

PLUS, THEY'LL HAVE AN OPPORTUNITY TO DISCUSS IT AGAIN ON THE TWENTY SECOND.

THANK YOU. AND I'M JUST GOING TO INTERJECT SOMETHING RIGHT HERE BEFORE WE GO TO THE NEXT TRUSTEE.

MR. YEAGER, COULD YOU TELL US WHAT'S THE MECHANISM THAT WE SEND OUT TO ADDRESS ALL OF THE PARENTS WHEN WE HAVE SURVEYS? IS THAT YOU, OR IS THAT SOMEONE ELSE? THAT'S THE COMMUNICATION DEPARTMENT THAT SENDS THAT OUT THROUGH SCHOOL MESSENGER.

MS. GRIFFIN, I CAN SPEAK TO THAT TOO.

OKAY, DR. RINGO.

THAT THIS BABETTA HEMPHILL, DR.

HEMPHILL'S TEAMS HAD SOME FACEBOOK LIVE MEETINGS WITH STUDENTS, HAD SOME FACE TO FACE, NOT JUST STUDENTS I'M SORRY, ALL THE STAKEHOLDER GROUPS, FACEBOOK LIVE, THEY DID THE ELECTRONIC SURVEY AND THEN THEY DID, FROM OUR LISTSERVS, THE VARIOUS STUDENT GROUPS, COMMUNITY GROUPS AND THE FOCUSED INTENTIONAL EMAILS WITH THAT DETAIL.

AND SO IT CAME FROM OUR COMMUNICATIONS TEAM AND BABETTA HEMPHILL'S TEAM.

AND NURSE K ALSO WORKED WITH DR.

HEMPHILL'S TEAMS TO GET THOSE LISTSERV GROUPS.

AND IF I COULD JUST ADD, I KNOW THIS IS LISTED AS A PUBLIC MEETING IS THAT MAYBE WHEN WE BRING THIS BACK IS IF WE COULD IDENTIFY THE SOURCES. SO WHETHER PARENTS WERE IDENTIFIED THROUGH, UM, WHAT'S THIS? OUR STUDENT MANAGEMENT--HUH? SCHOOL MESSENGER.

SCHOOL MESSENGERS, WHAT'S THE OTHER ONE? SKYWARD? IF IT WENT TO ALL OF THAT, IF WE COULD JUST BRING BACK ALL OF THOSE VERY AND I THINK THAT WOULD ANSWER THE QUESTIONS IN TERMS OF HOW WIDELY IT WAS DISTRIBUTED.

WELL, SLIGHTLY.

WIDELY DISTRIBUTED, I WILL AGREE ONE HUNDRED PERCENT TO RESPONDED BACK FROM.

SO IF WE SENT IT TO FIFTY THOUSAND PEOPLE AND TWO HUNDRED RESPONDED AND WE'RE GOING TO

[00:15:03]

YEAH. SO WE STILL HAVE YEAH, WE STILL HAVE A LOT MORE INFORMATION FROM A LOT MORE OTHER STAKEHOLDERS THAT JUST DIDN'T HAVE THIS BOOK IN FRONT.

THEY HAD THE OLD BOOK.

OK, MR. JOHNSON. OK, PRESIDENT MILLER.

YEAH, THANK YOU, JUST WITH REGARD TO OUR PAGE 12, WHICH WAS THE FOLLOWING CHANGES HAVE BEEN MADE PROTOCOLS AND I SEE THE THREE ITEMS INVOLVING PLEXIGLASS, BUT THEY LOOK LIKE, I MEAN, ONE OF THEM SAYS, WE DON'T WANT IT, WE CAN REMOVE IT, AND THE OTHER SAYS WE WANT TO KEEP IT. AND I'M JUST WONDERING WHY THE DISPARITY BETWEEN WHETHER WE'RE KEEPING PLEXIGLASS OR USING IT.

CDC HAS COME OUT STATING THEY NO LONGER RECOMMEND PLEXIGLASS IN SCHOOLS.

THERE'S NO SCIENTIFIC DATA BEHIND IT.

HOWEVER, WHEN YOU'RE LOOKING IN A CAFETERIA SETTING, WHAT HAPPENS IS IT'S BASICALLY FOR CONTACT TRACING PURPOSES.

SO IN OTHER WORDS, IF YOU DON'T HAVE PLEXIGLASS, YOU CAN'T CONSIDER THAT A BARRIER AND YOU HAVE TO CONTACT TRACE IN THE CAFETERIA.

YEAH, AND WE MIGHT NOT CATCH EVERYONE THAT WAS EXPOSED.

IT WOULD REDUCE THE NUMBER OF PEOPLE THAT WOULD HAVE TO BE TRACED.

YEAH. SO BASICALLY WHAT THEY DO IS THEY TRY TO COHORT LIKE FIRST GRADE WITH FIRST GRADE, BUT WITH ALL THE STUDENTS COMING BACK, IT'D BE FIRST GRADE AND SECOND GRADE.

SO NOW WE'RE LOOKING AT TWO POSSIBLE GRADES EXPOSED TO ONE STUDENT RATHER THAN JUST ONE GRADE EXPOSED.

SO THE EXPOSURE IS GREATER IS BASICALLY WHAT HAPPENS.

NOW, WE CAN COMBAT THAT BECAUSE THERE HAVE BEEN A LOT OF PEOPLE THAT WANT TO REMOVE THE PLEXIGLASS IN THE CAFETERIA.

WE COULD COMBAT THAT BY USING A RAPID TESTING PROGRAM, BUT THEN THEY HAVE TO TAKE THE TIME TO GET THEIR STUDENT RAPID TESTED.

SO IT'S KIND OF LIKE WHERE DO YOU WANT TO DO THE WORK? OK, WE'RE GOING TO DOUBLE BACK TO MR. JOHNSON.

NOW, I'M A LITTLE CONFUSED BECAUSE I THOUGHT THAT WE WERE DISCUSSING EARLIER THAT IN THE CAFETERIA, SOME POSITIONS WOULD LIKELY NOT HAVE PLEXIGLASS [INAUDIBLE] YOU WOULD HAVE PLEXIGLASS FOR FAMILIES THAT WANTED THEIR CHILDREN TO CONTINUE TO HAVE SOME TYPE OF PLEXIGLASS SHIELDING WHEN THEY DINED.

BUT IF WE'RE GOING TO HAVE PART OF THE CAFETERIA, NOT PLEXIGLASS, WOULDN'T THAT JUST DESTROY THE WHOLE CONTACT TRACING ISSUE ALTOGETHER ANYWAY? WELL, IT'S A LITTLE BIT EASIER IN MIDDLE AND HIGH SCHOOL, BECAUSE THEY CAN VERBALIZE WHO THEY SAT WITH AND WHO THEIR CLOSE CONTACTS WERE.

IN ELEMENTARY, IT'S A LITTLE BIT HARDER BECAUSE THEY DON'T REMEMBER.

BUT THE PROBLEM IS, THIS ISN'T A FINAL GUIDEBOOK.

IT'S BASED ON WHATEVER COMMENTS THAT WE GET.

AND THE PROBLEM IS, IS THERE'S NO ROOM FOR THE PLEXIGLASS IN SOME OF THE HIGH SCHOOLS.

THERE'S NO WAY THERE'S NOT ENOUGH TIME TO BE ABLE TO PICK UP THE PLEXIGLASS, PUT IT DOWN, PICK UP THE PLASTIC PLEXIGLASS AND PUT IT DOWN.

SO WE JUST HAVE TO DECIDE WHAT THE BEST OPTION WOULD BE.

SO WOULD YOU BE ARE YOU RECOMMENDING DIFFERENT POLICIES BY GRADE LEVEL LIKE ELEMENTARY? WE'D HAVE ALL PLEXIGLASS STILL, BUT THEN MIDDLE AND SECONDARY SCHOOLS WOULD NOT HAVE WOULD HAVE LIKE THIS HYBRID WHERE THERE'S SOME SECTION OF IT PLEXIGLASS, BUT THE BULK OF IT NOT. I THINK THAT I WOULD PREFER THAT IT WOULD BE ON A CAMPUS BY CAMPUS BASIS.

ELEMENTARY FOR SURE.

PLEXIGLASS, BUT MIDDLE AND HIGH SCHOOL, CAMPUS BY CAMPUS BASIS.

I MEAN, THAT'S HARD TO DO BECAUSE THEN SOME PARENTS WILL SAY, WHY DO I HAVE PLEXIGLASS? YOU DON'T. I MEAN, BECAUSE FROM MY KID'S PERSPECTIVE, I THINK WHEN MY KID GOES AND SITS DOWN ELEMENTARY, AT LEAST THEY HAVE AN ASSIGNED SEAT.

I MEAN, SO I THINK YOU'D BE ABLE IN ELEMENTARY TO KNOW BETTER WHO THEY'RE SITTING NEXT TO BECAUSE THERE'S A CHART. I MEAN, SO FROM THAT PERSPECTIVE, I KNOW WHO YOU'RE SITTING WITH, BUT YOU'D BE EXPOSED TO THE PERSON IN FRONT OF YOU MIGHT BE IN SECOND GRADE.

SO THEN THE EXPOSURE HAPPENS IN FIRST GRADE AND SECOND GRADE.

WELL, AT LEAST [INAUDIBLE] AGAIN, JUST WES JOHNSON, I, ELEMENTARY SCHOOL EXPERIENCE, THE PRINCIPAL SHOULD KNOW WHERE EVERY SINGLE CHILD IS SITTING IN THAT ROOM BECAUSE EVERY SINGLE CHILD HAS AN ASSIGNED SEAT.

YEAH. SO, FROM A CONTRACT TRACING PERSPECTIVE, I THINK ELEMENTARY WOULD BE EASIER FROM

[00:20:05]

SO, I DON'T NECESSARILY I DON'T GET THAT.

IF THE CDC SAYS THAT THIS ISN'T SOMETHING THAT WE SHOULD DO, I DON'T KNOW IF WE SHOULD BE CONTINUING THE EXPENSE OF DOING IT ANY FURTHER.

WE'VE FOLLOWED CDC PROTOCOLS TO THE LETTER TO THIS POINT, AND I'M NOT SURE WHY WE'RE STRAYING FROM THAT NOW. AND I WOULD AGREE WITH THAT.

I MEAN, TO ME, EVERYBODY LIKES TO TALK ABOUT FOLLOWING THE SCIENCE AND ALL THAT, IT SEEMS TO ME LIKE IF OUR RECOMMENDATIONS ARE, THEY CAN BE REMOVED.

BUT THE ONLY REASON WE'RE PUTTING THEM IN PLACE IS NOT FOR REALLY THE SCIENTIFIC PREVENTION OF IT, BUT IT'S MORE FOR, HEY, IF SOMETHING HAPPENS, WE CAN TRACE IT EASIER.

I JUST DON'T KNOW HOW PRACTICAL APPLYING THAT IN OUR DISTRICT IS GOING TO BE.

IT WASN'T VERY PRACTICAL TO HAVE SCREENING TO BEGIN WITH.

I GET IT. WE DIDN'T HAVE FULL SCHOOLS AT THAT TIME.

WE ANTICIPATE HAVING FULL SCHOOL.

SO I THINK IT'S GOING TO BE MORE OF A LOGISTICS THAN A PRACTICAL ISSUE, AND ESPECIALLY IF WE HAVE INSTANCES WHERE THAT CAFETERIA NEEDS TO BE RECONFIGURED FOR SOMEBODY TO PRACTICE IN. I THINK IT'S TOTALLY IMPRACTICAL TO TAKE PLEXIGLASS DOWN AND THEN PUT IT BACK UP.

I WOULDN'T THINK THAT'S COST EFFECTIVE OR EFFICIENT OR EVEN TIME EFFICIENT FOR WHOEVER WOULD BE ASSIGNED THAT DUTY.

SO HOPEFULLY AND TO PIGGYBACK WITH THE COMMENTS OF TRUSTEE STANLEY ALSO JUST, YOU KNOW, AS MUCH AS WE CAN DO TO GET A BIGGER SAMPLE SIZE, EVEN IF WE HAVE TO RESEND IT A COUPLE OF TIMES AND REMIND PARENTS HOW YOU'LL LOOK IN SKYWARD OR THE OTHER PLACES, LINDA BRINGS UP A GOOD POINT TO REMIND THEM WHERE WE PUT THE INFORMATION AS MUCH AS WE CAN SO THEY CAN GO LOOK AT IT AND GIVE YOU SOME FEEDBACK, BECAUSE I'M NOT SURE WHAT I'M READING HERE IS TOTALLY REPRESENTATIVE OF WHAT I'M HEARING IN THE COMMUNITY.

OK, MR. BEACH, DID YOU HAVE--MR. SELDERS? THANK YOU, MS. GRIFFIN. I WAS JUST CURIOUS, YOU KNOW, ENTERING INTO SOME OF OUR SCHOOLS AND FOR SPORTING EVENTS, THE TEMPERATURE WAS BEING TAKEN, THAT'S NO LONGER PART OF THE PROTOCOL, RIGHT? WE'RE JUST GOING TO ALLOW PEOPLE TO SELF-SCREEN? YES, SELF-SCREEN. AND THOUGHT ABOUT BRINGING THIS UP IN FACILITIES, BUT IT DIDN'T COME UP WITH RESPECT TO WATER FOUNTAINS.

I KNOW WE HAVE BOTTLE FILLING STATIONS THAT ARE AVAILABLE ON MOST CAMPUSES, SOME CAMPUSES. MY UNDERSTANDING IS THEY DON'T HAVE WATER FILLING STATIONS WHERE THEY'RE SUPPOSED TO HAVE THEM. IS THAT TRUE OR HAS THAT CHANGED? I'D HAVE TO ASK PAUL, BECAUSE I THINK THERE'S SUPPOSED TO ALMOST BE DONE.

SO, TRUSTEE SELDERS, TO ANSWER YOUR QUESTION ON WATER FOUNTAIN DISPENSERS, DISTRICTWIDE, WE'VE INSTALLED AUTOMATIC WATER DISPENSERS.

ELEMENTARY HAS AT LEAST TWO, MIDDLE SCHOOLS HAVE AT LEAST FOUR, AND HIGH SCHOOLS HAVE AT LEAST SIX TO EIGHT.

SO, IT MATTERS SQUARE FOOTAGE WISE.

BUT THE INITIAL EFFORT WAS TWO PHASES, ONE IN THE FALL AND ONE IN THE SPRING, AND WE'RE COMPLETED WITH THE INSTALLATIONS.

NOW, WE DO HAVE EXTRA DISPENSERS AND IT'S AN AS-NEEDED BASIS.

IF THEY CALL AND THEY WANT AN EXTRA ONE, WE GET IT INSTALLED.

BUT THE INITIAL EFFORT HAS BEEN COMPLETED.

OK, SO ALL OF THE WATER FILLING STATIONS...

YES. THANK YOU.

THANK YOU. JUST WANT TO CLARIFY, SIR, NOT EVERY WATER FOUNTAIN WAS REPLACED WITH A WATER FILLING STATION. OK, SOME PEOPLE MIGHT THINK, NO, WE NEED WATER FILLING STATION HERE.

EVERY SCHOOL HAD A CERTAIN AMOUNT THAT WAS ALLOCATED TO THEM.

IF YOU REMEMBER, WE WERE UNDER A SHORTAGE.

SO WHEN WE DID THE WHOLE ROLL OUT PLAN, WE DIDN'T HAVE ENOUGH AND WE WERE JUST WAITING FOR THEM. NOW, EVERY SCHOOL DOES HAVE THEM.

BUT IF YOU THINK OF A HIGH SCHOOL, LET'S SAY YOU HAVE EIGHT.

THAT'S A TWO STORY HIGH SCHOOL.

HOW FAR IS IT TO GET THOSE? SO MAYBE SOME PEOPLE WILL SAY WE NEED SOME AT OTHER STRATEGIC LOCATIONS, BUT PEOPLE, STAFF AND STUDENTS, ARE USING THEM.

WELL, THE REASON I ASK IS BECAUSE IN THE DOCUMENT IT SAYS THAT THE EXISTING WATER FOUNTAINS WILL BE TURNED OFF.

RIGHT. SO THEY'RE GOING TO BE TURNED OFF.

WE ONLY HAVE TO WATER FILLING STATIONS ON A CAMPUS.

I MEAN, THAT DOESN'T SEEM VERY--WELL, THEY ALSO HAVE IN THE CAFETERIA, THEY HAVE WATER THERE FOR THE STUDENTS TO FILL UP THEIR WATER BOTTLES AT LUNCHTIME.

AND THEN IF THEY NEED ADDITIONAL WATER DURING THE DAY, THEY JUST RUN TO THE WATER BOTTLE FILLING STATIONS. THAT'S HOW THEY'VE BEEN DOING IT.

OK, TRUSTEES, ARE WE GOOD ON THIS ITEM? WAS THERE ANYTHING ELSE PENDING?

[00:25:04]

WE WILL NOW CONDUCT A PUBLIC MEETING ON THE DISTRICT'S '21-22 BUDGET AND PROPOSE TAX RATE . DR. RINGO AND BRANDY MAYO.

MS. GRIFFIN, BOARD OF TRUSTEES, DR.

LOPEZ, GOOD EVENING.

NEXT WEEK, WE WILL HAVE THE PUBLIC HEARING TO ADOPT OUR BUDGET AND [INAUDIBLE] TAX RATE.

THIS MONTH IS THE MONTH WE ADOPT OUR BUDGET TO START JULY ONE IN AUGUST AS WE ADOPT OUR TAX RATE. SO FOR THIS AGENDA AND WHAT HAS BEEN PRESENTED AND ADVERTISED IN THE NEWSPAPER, OUR PROPOSED BUDGETS FOR APPROVAL, THE GENERAL FUND, DEBT SERVICE FUND AND STUDENT NUTRITION FUND FOR FISCAL YEAR '21 AND '22 AND THEN THE PROPOSED TAX RATES FOR 2021 AND 2022. AND TO RE-HIGHLIGHT WITH HOUSE BILL THREE FOR OUR BOARD MEMBERS AND ANYONE LISTENING WHEN WE ADVERTISE OUR TAX RATES, WE DO ADVERTISE THOSE AT A HIGHER RATE THAN WE ADOPT, AND THAT IS DUE TO THE LIFE WE LIVE IN UNDER HOUSE BILL THREE, WITH THE TAXABLE VALUES NOT BEING KNOWN UNTIL JULY TWENTY FIFTH AND ALL BEING BASED ON ESTIMATIONS, THE GUIDANCE IS TO ADVERTISE AT THAT HIGHER RATE JUST IN CASE THOSE DO NOT MEET BECAUSE VALUES ARE UNDER PROTEST RIGHT NOW.

AND THE APPRAISAL DISTRICT IS THE ONE THAT CONDUCTS THOSE PROTESTS, NOT THE SCHOOL DISTRICT, BECAUSE THE APPRAISAL DISTRICT SETS THOSE VALUES.

WITH THAT, I'M GOING TO TURN OVER TO MS. MAYO TO COVER OUR GENERAL FUND BUDGETS AND TAX RATE INFORMATION.

THANK YOU, DR.

RINGO. GOOD EVENING, CHAIRWOMEN GRIFFIN, BOARD MEMBERS, DR.

LOPEZ.

I'M HERE TO PRESENT TO YOU THE '21-22 GENERAL FUND BUDGET.

WE'LL REVIEW THAT ONE FIRST.

THESE ARE THE SAME ASSUMPTIONS THAT WE PRESENTED IN OUR BUDGET WORKSHOPS.

WE EXPECT TO BE FULLY OPERATIONAL IN FY22 WE HAVE BUDGETED AT A TAXABLE ASSESSED VALUE GROWTH OF THREE PERCENT.

WE ARE BUDGETING AT NINETY EIGHT PERCENT COLLECTION RATE ADA AT FORTY NINE THOUSAND NINE ZERO SIX. AND WE DO EXPECT REVENUE FLUCTUATIONS, POSITIVE OR NEGATIVE WITH THE NEW LEGISLATION THIS FISCAL YEAR AND FOR NEXT FISCAL YEAR.

THIS IS A CHART THROUGH THE YEAR SO YOU CAN HAVE A VISUAL REPRESENTATION.

THIS FIGURE DOES NOT INCLUDE HOLD HARMLESS.

HOWEVER, TODAY WE DO EXPECT TO RECEIVE HOLD HARMLESS FOR ALL SEMESTER.

SO WE DO EXPECT TO HAVE ACHIEVED THE EXPECTATIONS TO RECEIVE THE HOLD HARMLESS.

THOSE FIGURES WILL BE FINALIZED AFTER OUR SUMMER SUBMISSION.

THIS IS A REVENUE BREAKDOWN FOR '21-22.

THIS GIVES YOU A VISUAL REPRESENTATION OF HOW THE STATE OFFSETS THE LOCAL AS WE MOVE THROUGH THE YEARS. THESE ARE GENERAL FUND ASSUMPTIONS, THESE ARE THINGS THAT WE'VE TALKED TO YOU ABOUT BEFORE, JUST UNDETERMINED CHANGES WITH LEGISLATIVE IMPACT.

PROJECTIONS ARE SUBJECT TO CHANGE WITH UPDATED GUIDANCE FROM TEA AND COVID IMPACT.

AS YOU KNOW, WE'RE RECEIVING NEW INFORMATION EVERY DAY.

ADA RECOVERY AND OPEN ENROLLMENT ARE NOT INCLUDED.

AND TO KEEP IN MIND THAT FLEET REPLACEMENT SCHEDULES FOR TRANSPORTATION AND ARE NOT ALLOCATED IN THIS BUDGET, BUT WE DO EXPECT THEM TO BE ABOUT THREE MILLION DOLLARS PER YEAR. AND AGAIN, WE'RE EXPECTING REVENUE SHIFTS.

THESE ARE SOME OF THE ITEMS WE HAVE BROUGHT TO YOU IN OUR OTHER BUDGET WORKSHOPS.

WE JUST WANT YOU AS YOU'RE KIND OF LOOKING AT THE BOTTOM LINE AND LOOKING AT THE BUDGET TO KEEP THESE THINGS IN MIND, BECAUSE THESE ARE SOME AREAS OF SOME POSSIBLE SAVINGS AS WE MOVE INTO NEXT YEAR, AND THE FUTURE YEARS.

THESE ARE OUR GENERAL FUND BUDGET RECOMMENDATIONS.

THERE IS A NEW ITEM HERE.

SINCE WE LAST MET THE SOUTH GARLAND HIGH SCHOOL.

MASCOT, AS YOU KNOW, THE BOARD APPROVED THE NEW MASCOT LAST FISCAL YEAR AND WE DID ALLOCATE FUNDING FOR THAT.

DUE TO SOME DELAY, SOME OF THOSE ITEMS WILL NOT BE RECEIVED BY JUNE 30TH.

SO THE FUNDING THAT THEY RECEIVED WILL SIMPLY FALL TO FUND BALANCE.

AND WE'RE REQUESTING TO TAKE THAT FUNDING OUT NEXT YEAR TO COMPLETE THOSE POS AND PURCHASES. THIS IS A LINE GRAPH, VISUAL REPRESENTATION OF OUR REVENUE AND EXPENSES.

THIS SHOWS OUR CURRENT BUDGET 2021 AND AS WE LOOK AT THE NEXT SLIDE, YOU'LL SEE A NET CHANGE IN FUND BALANCE FOR 2021 OF NEGATIVE TWENTY SEVEN MILLION DOLLARS.

BUT AS WE'VE TALKED ABOUT BEFORE, WE DUE TO HIGHER THAN AVERAGE VACANCY RATES AND BUDGET RESTRICTIONS WE'VE HAD THIS YEAR.

WE DO EXPECT TO MEET THAT AND BE ALMOST FLAT THERE.

THIS IS OUR '22-24 BUDGET PROJECTIONS.

NOT MANY THINGS HAVE CHANGED HERE.

[00:30:02]

SO WE HAVE ADDED THAT FOR FUTURE YEAR PROJECTION PURPOSES.

THIS IS OUR GENERAL OPERATING FUND BUDGET, SO AS WE GO THROUGH THE AGENDA TODAY, WE WILL INVITE YOU TO REVIEW AND APPROVE THE BUDGET ABOUT FUNCTION LEVEL.

SO THAT'S HOW THE BOARD ADOPTS A BUDGET.

SO THIS IS AN EXAMPLE OF THE GENERAL FUND BUDGET BY FUNCTION LEVEL AND THEN THE PERCENTAGES BY FUNCTION THERE.

THESE PERCENTAGES ARE IN LINE WITH OUR PRIOR FISCAL YEAR BUDGETS.

SO WE ARE IN LINE THERE.

THIS IS OUR STUDENT NUTRITION FUND.

THERE HAVE BEEN NO CHANGES SINCE WE LAST SPOKE.

AND THIS IS OUR DEBT SERVICE FUND WITH AN I&S RATE OF POINT THREE ZERO NINE FOUR.

THIS IS THE ONE PAGE DOCUMENT THAT YOU'LL SEE LATER ON IN THE AGENDA FOR THE ACTUAL BUDGET ADOPTION.

THESE ARE ALL THREE OF THE BUDGETS PUT TOGETHER WITH THE REQUIRED LANGUAGE AT THE BOTTOM.

AND THEN, AS DR. RINGO MENTIONED BEFORE, WE DID PUBLISH OUR TAX RATES ACCORDING TO EDUCATION AND TAX LAW, AND YOU'LL SEE AT THE VERY TOP AND I KNOW IT'S VERY, VERY TINY, BUT WE DID PUBLISH AT A HIGHER RATE THAN WE EXPECT TO ADOPT.

AND THAT FOR THE REASONS DR.

RINGO MENTIONED BEFORE, BECAUSE WE HAVEN'T RECEIVED OUR MCR AND WE HAVEN'T RECEIVED OUR FULL TAXABLE VALUES.

SO THERE WAS KIND OF A NOTE THEY ARE DUE TO CERTIFIED VALUES NOT BEING RELEASED.

M&O TAX RATES WILL EXCEED WHAT IS APPROVED IN AUGUST.

AND THAT IS THE SAME STANDARD BUSINESS THAT WE DID LAST YEAR.

TAX RATIFICATION, THIS IS INFORMATION THAT WE SHARED WITH YOU LAST YEAR.

OUR ELECTIONS MUST BE ON A NOVEMBER UNIFORM ELECTION DATE.

WE NEED THE JULY DCAD VALUE TO COMPLETE OUR SURVEY TO DETERMINE OUR M&O TAX RATE.

AND THAT'S TRUE HOW, YOU KNOW, EVEN NOW, WE WILL FILL OUT OUR PROPERTY VALUES STUDY AND THEN WE'LL RECEIVE OUR MCR AND THEN WE WILL COME BACK AND COME TO YOU IN AUGUST FOR A TAX [INAUDIBLE]. THIS IS A PER PENNY M&O TAX.

THIS IS THE SAME INFORMATION YOU'VE PREVIEWED BEFORE JUST TO SHOW YOU HOW EVERY PENNY IMPACTS OUR LOCAL AND STATE REVENUE.

AND THEN THESE ARE THE EXPECTED RATES.

SO THESE ARE THE RATES THAT WE HAVE BUILT THE BUDGET ON.

SO FOR 2021, OUR RATE WAS POINT NINE FIVE ONE THREE.

AND WITH THE COMPRESSION WE EXPECT RIGHT NOW, WE ARE EXPECTING OUR RIGHT TO BE POINT NINE FOUR SIX NINE WITH THE INCREASE OF INTEREST AND SINKING THERE TO OFFSET THE NET CHANGE IN THE TOTAL RATE OF ZERO.

AND JUST IN SUMMARY, WE DID IMPLEMENT 12 PERCENT REDUCTIONS.

IN THIS FISCAL YEAR, WE DID IMPLEMENT THEM AND IN FY22 AND THEY ARE REPRESENTED IN THIS BUDGET, WE WILL AS OF TODAY, CONTINUE BUDGET RESTRICTIONS ON NON PAYROLL RESTRICTIONS AND WE WILL BE REVIEWING VACANCIES.

VACANT POSITIONS ARE REDUCED AND ACCOUNTED FOR.

WE HAVE ACCOUNTED FOR FY22 RAISE SCENARIOS.

THANK YOU TO THE BOARD FOR APPROVING A TWO PERCENT AT MIDPOINT RAISE; THAT'S INCLUDED IN THIS BUDGET. ADDITIONAL PAYROLL REDUCTIONS ARE INCLUDED HERE.

AND THEN CURRENTLY UNDER REVIEW, AS WE MENTIONED BEFORE, IS JUST THE IMPACT OF THE LEGISLATURE, HOW ALL THE BILLS ARE GOING TO COME OUT.

IMPACT OF ESSER III, WHICH WE'RE GOING TO TALK A LITTLE BIT MORE IN OUR NEXT ITEM.

AND THEN AGAIN, JUST WE'RE KIND OF AS DR.

RINGO MENTIONED BEFORE, WE'RE FLYING THE PLANE AS IT'S BEING BUILT.

AND SO WE WILL EXPECT SOME REVENUE SHIFTS.

QUESTIONS OR COMMENTS.

TRUSTEES? MR. BEACH, AND THEN PRESIDENT MILLER? SO I'M UNDER THE IMPRESSION THAT THE ESSER III FUNDS, IF WE DECIDE TO USE THOSE FUNDS FOR RETENTION, THAT WOULD NOT BE ANYTHING TO DO WITH THE FY22 RAISE SCENARIOS.

IS THAT CORRECT? OUT OF THE BUDGET? THAT'S CORRECT.

THAT WOULD NOT AFFECT THE GENERAL FUND.

THANK YOU. YES, SIR. PRESIDENT MILLER.

YEAH, JUST REAL QUICK, GO BACK TO PAGE FORTY NINE, WHICH IS THE PROPOSED BUDGET.

PAGE 50.

I GUESS THIS WAS THE NOTICE THAT WILL BE SENT OUT WITH RESPECT TO TAX RATE IN THAT MIDDLE SECTION THERE. I'M JUST MAKING SURE I UNDERSTAND THE PROPOSED RATE GOING OUT AT 129 TOTAL IS AGAIN [INAUDIBLE] ANNOUNCED.

MR. MILLER, IF YOU WANT TO SEE A LARGER GRAPH.

YEAH, I'M HAVING TROUBLE READING THAT ONE.

[00:35:01]

THANK YOU, DR. RINGO. THAT'S A LOT BETTER.

YEAH, I COULD SEE. THAT OTHER ONE WAS TINY.

SO IT'S THE SAME NUMBERS.

LAST YEAR'S RATE ONE TWENTY FIVE SIXTY THREE.

THE RATE TO MAINTAIN THE SAME LEVEL OF MAINTENANCE OPERATION PAY DEBT SERVICE ONE TWENTY FIVE SEVEN TWELVE, PROPOSED RATE OF ONE TWENTY NINE.

AGAIN THAT'LL BE FINALIZED AS WE GO THROUGH.

BUT THOSE ARE JUST THE ADVERTISED RATE SO THAT WE'VE GOT ROOM IN CASE THE APPRAISED VALUES DON'T COME IN WHERE EXPECTED.

THAT'S EXACTLY RIGHT. THOSE ARE OUR HIGHER PUBLISH RATES TO ACCOUNT FOR ANY CHANGES THERE. WE CAN ADOPT A RATE LOWER THAN PUBLISHED, BUT NOT HIGHER.

SO THIS GIVES US THE OPPORTUNITY TO ADOPT OUR RIGHT ONCE WE RECEIVE OUR MCR AND NOT HAVE TO REPUBLISH.

ANY OTHER--MR. MILLER, JUST TO HIGHLIGHT THAT IT COSTS US SIX THOUSAND DOLLARS TO PUBLISH, SO TO BE FISCALLY RESPONSIBLE, TO PUBLISH ONE TIME, WE ADVERTISE THE HIGHER RATES, BECAUSE IF WE WERE TO ADVERTISE AT THE EXACT SAME RATE, THE VALUES DON'T MEET, WE'RE GOING TO HAVE TO SPEND SIX THOUSAND DOLLARS TO REPUBLISH.

ALL RIGHT. THANK YOU.

THANK YOU, DR. RINGO.

ON PAGE FIFTY FOUR WITH A SUMMARY.

I JUST WANT TO MAKE SURE I UNDERSTAND THAT FOR FISCAL YEAR TWENTY TWO, DID ALL DEPARTMENTS HAVE A 12 PERCENT REDUCTION OR WAS THE 12 PERCENT AVERAGE AFTER DEDUCTIONS? EVERY DEPARTMENT SUBMITTED 12 PERCENT REDUCTIONS.

WE DID HAVE SOME DEPARTMENTS THAT DID NOT SUBMIT A FULL 12 PERCENT, FOR EXAMPLE, AREAS LIKE MAINTENANCE, HEALTH SERVICES, AREAS THAT WERE ALREADY OVEREXTENDED DUE TO COVID AND SOME OTHER DIFFERENT REASONS.

BUT ALMOST EVERY SINGLE DEPARTMENT COMMITTED 12 PERCENT.

AND THERE WERE MANY DEPARTMENTS THAT CAME BACK AFTER CABINET DISCUSSION AND SUBMITTED ADDITIONAL NON PAYROLL TAX REDUCTIONS.

OK, THANK YOU. ONE OTHER QUESTION.

UM, SO WHEN WE LOOK AT VACANT POSITIONS REDUCED AND ACCOUNTED FOR, ARE WE SAYING WE'RE MOVING INTO THE NEXT YEAR WITH THE HIRING FREEZE? IS THAT WHAT WE'RE SAYING OR AM I MISINTERPRETING THAT? YOU'RE PARTLY CORRECT.

SO THE HIRING FREEZE, THERE'S A LITTLE DIFFERENCE BETWEEN I'LL TRY TO PROCEED WITH SOME CLARITY.

DURING THE SCHOOL YEAR, WHAT WE DO IS NONESSENTIAL POSITIONS ARE FROZEN.

OK, SO THOSE POSITIONS THEN AREN'T FILLED AND THEY'RE EVALUATED IF WE'RE GOING TO KEEP THEM OR NOT. SOME ARE FROZEN AND WE SAID WE'RE NOT GOING TO KEEP THEM.

SO WE JUST DIDN'T FILL THEM.

THE SECOND PART IS LET'S SAY IT'S ESSENTIAL POSITION.

LET'S SAY IT'S A MATH TEACHER, BUT WITH THE NEW IN THE SECONDARY LEVELS, BECAUSE IN ELEMENTARY LEVELS, WE'RE KEEPING THE TWENTY TWO TO ONE.

BUT IN THE SECONDARY LEVELS WE WENT UP TO PEOPLE AND LET'S JUST SAY A SCHOOL HAD A MATH REDUCTION. WE DID FILL TO THE END OF THE YEAR ONLY.

SO WE FILLED THAT AND AT THE END OF THE YEAR THEY HAD TO EITHER APPLY FOR A NEW JOB WITHIN THE DISTRICT OR NOT.

SO THOSE WERE THE TWO SCENARIOS THAT WENT THROUGH.

SO WITH THE INCREASE OF STAFFING, WE WE SHOULD HAVE BUDGET SAVES.

NOW, THIS IS THE TRICKY PART.

WE DIDN'T GO AT IT AS AGGRESSIVELY AS PEOPLE THINK WE DID.

WE'RE DOING IT OVER A PERIOD OF TIME TILL WE CAN MEET THE QUOTA.

SO IN SOME CASES, LET'S JUST SAY A SCHOOL COULD BE A HIGH SCHOOL, SOME HIGH SCHOOLS WERE NINETEEN OVER IN POSITIONS AND JUST SAY BY NATURAL ATTRITION, BY DOING WHAT WE DID, WE WERE ONLY TO BE ABLE TO RECAPTURE EIGHT.

WE DIDN'T TURN AROUND TO THEM AND SAY, YOU'RE GOING TO HAVE TO CUT TWELVE MORE UNTIL WE FIND IT. WE'RE JUST DOING THE NATURAL ATTRITION UNTIL WE COULD RIGHT-SIZE THE DISTRICT.

SO THAT'S WHY WE DON'T HAVE A FINAL NUMBER RIGHT THERE.

OK. OK, THANK YOU SO MUCH.

THANK YOU. ALL RIGHT, WE HAVE ONE MORE.

PUBLIC MEETING ON THE DISTRICT'S INTENT TO SUBMIT AN APPLICATION AND USE OF ESSER THREE FUNDS, DR.

WELLS, DR. CADDELL, DR.

RINGO AND MS. MAYO AND TRUSTEES, WE'RE ON PAGE FIFTY SEVEN OF OUR BOOKLET.

MS. GRIFFIN, THE BOARD OF TRUSTEES, DR.

LOPEZ, GOOD TO SEE YOU AGAIN.

THIS IS, AS MS. MAYO NOTED, WITH THE REGULAR BUDGET, WE ARE BUILDING THE BUDGET AND FLYING THE PLANE THE SAME TIME. WITH THIS BUDGET, WE'RE LANDING THE PLANE AND STILL GETTING NEW GUIDANCE FROM TEA.

[00:40:01]

THERE'S NOT A PRESENTATION THIS EVENING.

BUT JUST TO UPDATE YOU ON ESSER THREE, WHAT WILL HAPPEN IS WE'VE BEEN GOING THROUGH THESE STAKEHOLDERS EXTENSIVE REQUIREMENTS OF COLLECTING FEEDBACK AND INPUT FROM STUDENTS, TEACHERS, PARENTS, VARIOUS COMMUNITY GROUPS, THE DISTRICT IMPROVEMENT COMMITTEE, AND GETTING IDEAS FOR SPENDING.

SOME OF THOSE IDEAS WE'RE LEGALLY ABLE TO DO, SOME WE'RE NOT LEGALLY ABLE TO DO BECAUSE THEY'RE FEDERAL FUNDS. AND SO BUT IT DOES ALLOW US TO COLLECT INPUT IN THAT SURVEY PROCESS. AND IT'S NOT JUST SURVEYS, IT'S FEEDBACK AND INPUT TOO, FROM FACE TO FACE AND EVEN FACEBOOK LIVE.

IN COMPARISON TO OUR SURROUNDING DISTRICTS, WE ARE EXCEEDING THOSE REQUIREMENTS.

AND PART OF THAT IS WE WANTED TO MAKE SURE WE'RE MEETING THAT MINIMUM THRESHOLD AND TEA TOLD US THEY WILL NOT TELL US WHAT THE MINIMUM THRESHOLD IS.

BUT WHEN WE'RE AUDITED, IF WE DON'T MEET IT, WE WILL OWE FUNDS BACK.

SO WE ARE DOING EVERYTHING WE CAN.

BUT JUST TO GIVE A QUICK SYNOPSIS OF WHERE WE'RE AT AND WHAT WILL LEAD TO THE PUBLIC HEARING NEXT WEEK, NEXT WEEK WE WILL HAVE AN INFORMATION ITEM FOR THE BOARD OF TRUSTEES AND A PUBLIC HEARING ON THE PLANNED USE OF ESSER III FUNDS.

ESSER III IS NOT AN ADOPTED BUDGET, BUT THIS PLAN CAN BE AMENDED AND MUST BE REVIEWED EVERY SIX MONTHS. SO WHAT IS PRESENTED IS NOT FIRM FOR THE NEXT THREE YEARS.

WE HAVE THREE YEARS TO SPEND THESE FUNDS BECAUSE WHAT WILL HAPPEN IS WE WILL PUT SOMETHING INTO THE PLAN.

THERE MAY BE A CHANGE IN DIRECTION.

THERE MAY BE A NEED THAT POPS UP WITH COVID AGAIN OR ANY OTHER HEALTH CRISIS.

WE CAN COME BACK, AMEND THAT PLAN WITH THE FUNDS THAT ARE LEFT OVER THE NEXT THREE YEARS AND IT'S REQUIRED TO BE REVIEWED EVERY SIX MONTHS.

BUT AS A REMINDER, WE ARE RECEIVING ONE HUNDRED TEN MILLION SEVEN HUNDRED EIGHTY ONE THOUSAND TWO HUNDRED SEVENTEEN DOLLARS WITH ESSER III.

ESSER III IS THE AMERICAN RESCUE PLAN ELEMENTARY AND SECONDARY SCHOOL EMERGENCY RELIEF FUND. IT IS THE THIRD OF THE RELIEF FUNDS THAT HAS BEEN PASSED.

IF YOU RECALL, WE RECEIVED CARES I, WHICH WAS ESSER I, AND THEY SUPPLANTED STATE FUNDING . CARES II, JUST BEEN ANNOUNCED TO BE RELEASED.

THERE IS GUIDANCE COMING OUT ON THAT.

WE ARE ALSO LEARNING WITH CARES II, THEY'RE GOING TO SUPPLANT STATE FUNDING.

SO WHAT THAT MEANS IS WE'VE DISCUSSED THE AVERAGE DAILY ATTENDANCE HOLD HARMLESS IN THIS SCHOOL YEAR DUE TO THE COVID IMPACT.

WHAT THE STATE HAS TOLD US, WHAT OUR TRUE AVERAGE DAILY ATTENDANCE AND FUNDING IS AND WHAT OUR [INAUDIBLE] HOLD HARMLESS IS, THEY'RE GOING TO CUT OUR ESSER II FUNDING TO MAKE UP FOR THAT. SO WE'RE RECEIVING ROUGHLY FORTY NINE MILLION IN ESSER II.

LET'S JUST SAY IT'S TEN MILLION DOLLARS THAT WE'RE RECEIVING IN HOLD HARMLESS FUNDING.

WELL, WE WON'T RECEIVE FORTY NINE MILLION, WE'RE GOING TO RECEIVE THIRTY NINE MILLION.

AND SO THEY'RE SUPPLANTING THAT.

BUT ESSER II, WE'RE WORKING THROUGH THOSE DETAILS NOW, WHAT THAT LOOKS LIKE.

WHAT I AM GOING TO DO IS LOOK AT THE REQUIRED ASSURANCES [INAUDIBLE] FOR TO SUBMIT THEY'RE NOT UP HERE AND WE'LL HAVE THOSE PRESENTED NEXT WEEK ON A SLIDE THAT THE BOARD CAN SEE THAT OUR COMMUNITY CAN SEE.

BECAUSE WHEN WE APPLY, THESE ASSURANCES MUST BE CHECKED TO SAY WE HAVE DONE THESE THINGS AS WE GO THROUGH THE PROCESS.

BUT IT'S BEEN EXTENSIVE STAKEHOLDER ENGAGEMENT, PARENTS, EDUCATORS, COMMUNITY MEMBERS AND STUDENTS. AND FEEDBACK HAS BEEN EVERYTHING FROM TECHNOLOGY NEEDS TO CLASSROOM NEEDS TO SAFETY NEEDS. AND AS I NOTED, THERE'S ABOUT A HUNDRED AND TEN MILLION WE'RE RECEIVING.

TWENTY PERCENT OF THAT MUST BE FOR EVIDENCE BASED LEARNING INTERVENTIONS.

ALSO, ABOUT ELEVEN MILLION OF THAT WILL BE FOR INDIRECT COST RATES.

SO WHEN WE SPEND THAT MONEY, IT HAS TO ACCOUNT FOR INDIRECT COST RATES THAT ARE CHARGED TO THE DISTRICT AND THAT WILL COME BACK TO GENERAL FUND REVENUE.

SO IF WE SPEND THIS MONEY OVER THE NEXT THREE YEARS, WE'RE GOING TO RECEIVE ROUGHLY ELEVEN MILLION. WE'RE GOING TO INCREASE OUR REVENUE PROJECTIONS BASED ON THIS SPENDING PLAN FOR THREE YEARS ONLY.

AND SO IF WHATEVER THAT FRACTION IS FOR THE FIRST YEAR, IT WILL INCREASE OUR GENERAL FUND REVENUE BUDGET FOR THAT YEAR.

BUT THESE ARE ONE TIME FUNDS THAT WILL NOT CARRY FORWARD.

WE HAVE TO STATE THAT THROUGH THIS PROCESS MEETING ONCE WE SPEND THEM, WE CANNOT PLAN ON RECEIVING THESE FUNDS EVER AGAIN.

BUT IT'S A VERY DETAILED PROCESS.

WE HAD ABOUT THREE HUNDRED MILLION IN IDEAS AND REQUESTS FOR USE OF THE HUNDRED AND TEN MILLION WE'VE RECEIVED, SO IT'S VERY SIMILAR TO THE BOND PROGRAM.

THERE ARE FAR MORE NEEDS AND WANTS THE ARE AVAILABLE DOLLARS.

BUT NEXT WEEK, WE WILL HAVE THE PROPOSED SPENDING PLAN OF THE ESSER III FUNDS THAT WERE PRESENT AS INFORMATION ITEM TO THE BOARD OF TRUSTEES.

AND WE'LL ALSO SHARE THE FEEDBACK AND DETAILS OF THE STAKEHOLDER GROUPS.

AND WITH THAT, I'LL OPEN IT UP.

MR. BEACH.

SO YOU'VE HIT ON SOME OF THE QUESTIONS I'M TRYING TO GET ACROSS AND ONE IS SO WE GET THE AMOUNT OF MONEY THAT YOU'RE TALKING ABOUT, WE'RE NOT GOING TO BE SPENDING IMMEDIATELY, ALL OF IT AT ONE TIME.

SO WHERE DOES THAT MONEY GO?

[00:45:02]

WE GET [INAUDIBLE] THE GRANT AWARD.

THE MONEY WILL GO INTO AN ACCOUNT.

WE WILL NOT DRAW INTEREST ON THAT.

IT IS THERE FOR US TO SPEND, BUT IT DOES NOT ACCUMULATE FOR US TO SPEND ABOVE [INAUDIBLE] THAT EITHER. AND AS I NOTED BEFORE, THE THIRD YEAR, THE LAST QUARTER, THIRD OF A GRANT PROGRAM, TYPICALLY WHATEVER, THAT, IF IT'S ONE YEAR, THE LAST THREE MONTHS, IT BECOMES FAR MORE RESTRICTIVE TO SPEND THE DOLLARS.

SO, A THREE YEAR GRANT PROGRAM.

THAT THIRD YEAR, AS WE SAW WITH CARES ONE, WHAT WE BOUGHT UP FRONT WITH CARES ONE, IF WE WOULD HAVE WAITED UNTIL THE LAST SIX MONTHS, WE COULD NOT HAVE SPENT THOSE DOLLARS ON SOME OF THE ITEMS WE DID PURCHASE THAT WERE APPROVED BY THE BOARD OVER THOSE DOLLAR THRESHOLDS. AND SO THAT PLAN WILL PROBABLY, AS WE WORK THE DETAILS AND ALL THAT FEEDBACK ALLOCATE MOST OF THOSE FUNDS TO BE SPENT WITHIN THE FIRST TWO YEARS.

IN THAT THIRD YEAR, WHAT WE BELIEVE WILL MEET THOSE MOST RESTRICTIVE SPENDING REQUIREMENTS THAT--I KNOW YOU WERE TALKING ABOUT THE NEEDS OUTWEIGH WHAT WE'RE GOING TO BE GETTING.

IS YOUR DEPARTMENT OR THE FINANCE DEPARTMENT GOING TO BE BRINGING TO US THE CRITICAL BULLET POINTS OF WHERE YOU FEEL LIKE THE MONEY SHOULD BE [INAUDIBLE] WHERE WE SHOULD GO.

I MEAN, SOME BOARD MEMBERS ALREADY KNOW WHERE THEY WOULD LIKE TO SEE IT SPENT, BUT TO SEE WHERE THE MOST CRITICAL ISSUES ARE THAT WE NEED TO ADDRESS.

YES, SIR. THERE WILL BE BULLET POINTS THAT ADD UP TO THAT TOTAL DOLLAR AMOUNT AND SIMILAR TO BOND PROGRAM, LAY OUT THOSE OTHER BULLET POINTS RIGHT BELOW THAT, BECAUSE THE HOPE IS THE FEEDBACK WE'VE RECEIVED FROM ESSER III, THAT WE COULD CARRY THAT NEED OVER TO ESSER II FUNDING AND ALLOCATE THOSE NEEDS TO OUR ESSER II FUNDS THAT ARE ABOVE AND BEYOND WHAT WE CAN MEET WITH ESSER III.

THANK YOU.

MR. MILLER. YEAH, MR. RINGO, HELP ME WITH THE ACCOUNTING.

MAKE SURE I UNDERSTAND IF ITEMS THAT WERE MAYBE ALREADY INCLUDED IN OUR GENERAL FUND BUDGET BECOME ITEMS THAT ARE ELIGIBLE TO BE SPENT IN ONE OF THE ESSER FUNDS.

WILL THEY BE REMOVED FROM OUR BUDGET OR WILL THAT REVENUE BE ADDED? WILL THE EXPENSE BE REMOVED FROM OUR GENERAL BUDGET, OUR REVENUE BE ADDED TO OFFSET IT? GREAT QUESTION. THEY WILL BE REMOVED FROM OUR GENERAL FUND BUDGETS AND SOME CLARITY TO ADD TO THAT [INAUDIBLE] OUR FIRST, WE HAD FOUR TRAININGS WITH TEA ON THIS THAT WERE STATEWIDE. THE FIFTH TRAINING THEY TOLD US GUIDANCE [INAUDIBLE] WAS INCORRECT AND SOME OF THE WRITTEN GUIDANCE THEY GAVE US AND THEY'RE GOING TO GIVE US MORE UPDATES.

AND SO THAT THOSE [INAUDIBLE].

ONE OF THOSE BEING ADDED IN REGARDS TO CONSTRUCTION.

THERE'S MORE FLEXIBILITY FOR THIS IN REGARDS TO CONSTRUCTION AND HVAC FOR FACILITIES.

THE CLARITY BEING WE CANNOT ALLOCATE ANY DOLLARS.

NO ESSER FUNDS WILL BE APPROVED FOR CONSTRUCTION UNLESS TEA PRE APPROVES IT BEFORE THE PROCESS EVEN STARTS.

SO FOR EXAMPLE, HARRISVILLE HVAC RENOVATION, WE WOULD NOT BE ABLE TO, IT'S ALREADY ROLLING FORWARD.

FOR US TO USE ESSER DOLLARS.

WE WOULD HAVE TO TELL TEA WHAT WE'RE DOING, SHOW THEM THE PLAN BEFORE WE EVEN BID THE PROJECT AND THE TIMELINE, TEA WOULD COME BACK AND SAY THIS IS APPROVED.

AT THAT POINT WE CAN ALLOCATE FOR FUTURE PROJECTS OF HVAC DUCTWORK.

YES, IF IT'S FOR ONE TO ONE NEEDS MEANING TECHNOLOGY DEVICES.

THERE'S TWO POINT FIVE MILLION BUILT IN THE BUDGET [INAUDIBLE] DEVICES WE CAN USE ESSER FUNDS. AT THAT POINT, WE WOULD LOWER OUR EXPENSE BUDGET ON THE GENERAL FUND, ALLOCATE TO THIS FUND TO BUY THAT.

SAME THING WITH INTERSESSION.

INTERSESSION IS EVIDENCE-BASED INTERVENTION.

WE WOULD INSTEAD OF CODING THAT EXPENDITURE BUDGET ON THE PAYROLL SIDE TO THOSE EMPLOYEES WHO ARE WORKING SUPPLEMENTAL PAY FOR INTERSESSION, WE WOULD CODE THAT TO ESSER AND DRAW DOWN THE ESSER FUNDS AND LOWER OUR EXPENSE BUDGET ONTO THE FUND.

SO WITH RESPECT TO THAT, WILL THE FINANCE COMMITTEE NOW ADD AN ESSER BUDGET? IS THAT GOING TO BE A BUDGETED ITEM LIKE WE DO OUR ANNUAL GENERAL FUND BUDGET ONCE THEY GET SET? THE BOARD IS NOT ABLE TO APPROVE THE USE OF ESSER FUNDS.

THEY DO NOT TAKE ACTION OR VOTE ON THE USE OF ESSER FUNDS.

WE CAN ALWAYS PROVIDE INFORMATION ITEMS. NOW, WHAT THE BOARD WOULD TAKE ACTION ON IS WHEN WE AMEND OUR GENERAL FUND BUDGET AND BRING THAT EXPENDITURE SIDE DOWN.

OK, BUT WE WILL SEE IN ACCOUNTING OVER IN ESSER FUNDS SIDE.

THIS WILL BE AN AUDITED FUND TRACKED ALL BY ITSELF.

IT STANDS OUT. IT HAS ITS OWN FUND NUMBER.

IT'S THE SAME FUND NUMBER ACROSS THE STATE.

AND YES, IT WILL BE ACCOUNTED FOR AND AUDITED AND TRACKED.

SO WITH RESPECT TO ALL THAT, YOU MENTIONED SOMETHING ABOUT A THREE YEAR TIME PERIOD TO SPEND THE MONEY. DOES THAT INCLUDE BOTH TWO AND THREE? WE ARE WORKING, I DO NOT HAVE THOSE DETAILS YET.

WHEN WE WERE TOLD LAST WEEK WE COULD APPLY FOR THAT GRANT THE DETAILS OF THE DEADLINE TO

[00:50:01]

SO MY QUESTION WAS REALLY LEADING TO THIS WITH RESPECT TO WHAT WE DO IN THE BUDGET WITH AMENDMENTS AS WE GO, LIKE WHEN IT COMES TIME NEXT YEAR, WE'RE GOING TO GO AHEAD AND BUDGET FOR A FULL OPERATING BUDGET, EVEN THOUGH SOME ITEMS MIGHT THEN GET PUT INTO ESSER.

IN OTHER WORDS, I WANT US TO KEEP OUR EYE ON THE BALL, WHAT OUR TOTAL OVERHEAD IS, AND PREPARE TO FUND IT, BECAUSE EVENTUALLY ESSER FUNDS WILL RUN OUT AND WE'RE GOING TO HAVE TO HAVE A BUDGET THAT WORKS FROM A REVENUE SIDE TO COVER OUR EXPENSES.

I JUST DON'T WANT TO TAKE OUR EYE OFF THE BALL WITH RESPECT TO WHAT OUR REAL OPERATING COST IS ANNUALLY.

ESSER IS SUPPLANTING SOME OF IT, TAKING THE PRESSURE OFF FOR MAYBE TWO OR THREE YEARS.

THERE'S GOING TO BE A TIME WHERE THERE'S NO EXTRA FUNDING AND WE NEED TO BE ABLE TO CARRY OUR OPERATING BUDGET.

AND WHAT YOU MENTIONED IS EXACTLY WHAT TEA IS REQUIRING IN THIS PRESENTATION AND INFORMATION OFFICE TO THE BOARD OF TRUSTEES IS THAT UNDERSTANDING THIS IS ONE TIME USE.

AND IF YOU BASE SALARIES OFF--NOT YOU--IF THE DISTRICT WERE TO BASE SALARIES, ROLL THIS INTO A SALARY WHICH IS ONGOING FOREVER, THAT'S GOING TO GO AWAY AND CAUSE CUTS.

AND SO IT'S THAT UNDERSTANDING.

IT'S ONE TIME USE AND ONE TIME NEEDS.

DR. RINGO, FOR CLARIFICATION FOR THE BOARD, WE'RE GOING TO PRESENT THE ESSER FUNDS ON OPEN SESSION COMING NEXT WEEK.

THE BOARD DOES NOT APPROVE ANY OF THAT, CORRECT? THAT'S CORRECT. BUT LET'S JUST SAY WE WERE ABLE TO GIVE A RETENTION AMOUNT TO OUR EMPLOYEES. RIGHT.

HOW IS THAT APPROVED THROUGH THESE FUNDS AND WHAT DOES THAT LOOK LIKE? SO THAT WAY THE BOARD AND THE EMPLOYEES CAN SEE WHAT--THAT'S A GREAT CLARITY QUESTION.

SO IF WE'RE USING THE FUNDS FOR COMPENSATION, COMPENSATION IS REQUIRED TO BE APPROVED BY THE BOARD OF TRUSTEES.

SO, FOR EXAMPLE, THERE'S A RETENTION STIPEND.

AND I'M JUST GOING TO MAKE UP A NUMBER FOR EASY UNDERSTANDING: A THOUSAND DOLLAR RETENTION STIPEND. IT COULD BE MORE.

BUT IF WE HAVE ON AVERAGE, SIX THOUSAND EMPLOYEES RETURN AND WE FACTOR IN, OK, THAT'S SIX MILLION DOLLARS PLUS BENEFITS THAT WE NEED TO CALCULATE AND ESTIMATE INTO ESSER FOR THE NEXT YEAR OR THE NEXT TWO YEARS OR THREE YEARS.

BUT THIS ACTUALLY WAS DONE ON A YEAR BY YEAR BASIS.

THE BOARD, IN AN ACTION ITEM WITH THE SALARY SCHEDULE, COULD APPROVE A ONE TIME RETENTION STIPEND FOR RETURNING EMPLOYEES AT A THOUSAND DOLLARS, CONTINGENT UPON THE APPROVAL OF THE USE OF ESSER FUNDS FROM TEA.

AND BECAUSE THAT IS COMPENSATION, THE BOARD MUST TAKE ACTION IN THAT.

AND THEN THEREFORE IF TEA SAYS, YES, YOUR PLAN IS APPROVED THROUGH OUR PROCESSES THAT WOULD BE ADDED ON TO EVERY RETURNING EMPLOYEE TO BE PAID OUT.

BUT THAT DOESN'T GO TOWARD THE TEACHER RETIREMENT PLAN, IS THAT CORRECT? YOU ARE CORRECT. YES, SIR.

THAT WOULD NOT FACTOR INTO THE HIGHEST [INAUDIBLE].

WHEN YOU'RE TALKING ABOUT A STIPEND, THAT'S A ONE DOWN PAYMENT--THAT IS A NON QUALIFIED TRS ELIGIBILITY STIPEND, MEANING IT WILL NOT FACTOR INTO THEIR RETIREMENT INFORMATION.

MR. GLICK. THANK YOU.

YOU GAVE AN EXAMPLE OF THE HOLD HARMLESS ON ESSER TWO.

I THINK THAT WAS JUST AN EXAMPLE.

HAVE YOU DONE ANY CALCULATIONS ON HOW MUCH THE SUPPLANTING MIGHT BE? OUR INTERSESSION IS STILL GOING THIS WEEK AND NEXT WEEK AND THAT'S TWO OF OUR FIVE WEEKS.

AND SO THAT FACTORS INTO OUR ADA CALCULATIONS.

OUR END OF YEAR ADA CALCULATIONS ARE BEING VETTED RIGHT NOW.

SO ONCE THE SCHOOL'S SCHOOL YEAR'S OVER.

ALL THAT DATA, THERE'S STILL CLEANUP TO BE DONE.

IT TAKES USUALLY THREE DAYS AFTER THE LAST SCHOOL DAY.

AND THEN FROM THAT WE NEED MORE VALIDATION.

AND SO AT THIS TIME, I DO NOT HAVE WHAT THAT VARIANCE WILL BE OR AN ESTIMATION.

NOW, BY NEXT WEEK, I'LL HAVE A BETTER VARIANCE BECAUSE WE'LL HAVE THE CLEAN UP FROM OUR END OF YEAR ADA. AND THEN ALSO HAVE THIS WEEK'S A.D.A FOR INTERSESSION, WHICH I CAN RUN AN ESTIMATION FOR THE FINAL WEEK.

SO ESSER TWO WITHOUT SOME PLANNING WOULD BE HOW MUCH? FORTY NINE.

JUST UNDER 50. JUST UNDER 50.

RIGHT. ABOUT 50 MILLION DOLLARS.

PLEASE DO NOT MAKE A BET WITH MR. GLICK BECAUSE HE WILL WIN A LUNCH FROM YOU ON THIS, OK.

[CHUCKLING] I MEAN HE'S, HE'S PRETTY ON POINT.

ALTHOUGH SOME PEOPLE HAVEN'T PAID OFF THE LUNCH YET.

I'M NOT GOING TO SAY WHO THAT MIGHT BE.

[LAUGHTER] NO FURTHER COMMENTS.

THANK YOU, MS. GRIFFIN.

THAT WAS IT. OK, GOOD.

OK, BOARD, IT'S A COMPLICATED SUBJECT.

[00:55:01]

RINGO AND YOUR STAFF FOR YOUR DILIGENCE IN KEEPING ALERT AND UP TO DATE BASICALLY ON THIS INFORMATION AND THE FLEXIBILITY OF ALL OF THE CHANGES.

TRUSTEES, WE GOOD? WE'RE GOOD. THANK YOU SO MUCH.

[V. Information Items]

RINGO DID A FAST ONE ON ME.

HE HE DID, UM, 4A 3.

AND HE ALSO TOUCHED ON INFORMATION A.

SO WHEN WE WENT OVER THE AMERICAN RESCUE PLAN.

IS THAT CORRECT? OK, SO WE ARE ALREADY INTO OUR INFORMATION ITEMS AND NOW WE WILL DO B AND MR. BOOKER, JUST BEFORE YOU BEGIN, I HAVE A REQUEST OF YOU.

UM, WOULD YOU EXPLAIN THE SIGNIFICANCE OF THIS CONTRACT RENEWAL REPORT THAT WE RECEIVE EVERY MONTH AS IT RELATES TO ALL OF THE BITS THAT WE DO, REGARDLESS OF WHERE THEY ARE COMING FROM WITHIN THE DISTRICT? SO THE INTENT OF THIS REPORT AND WHY IT COMES TO US AS AN INFORMATION ITEM, IF YOU WOULD DO THAT AND THEN WE CAN LOOK AT THE REPORT, I'D APPRECIATE IT.

YES, MA'AM. MS. GRIFFIN, TO MEMBERS OF THE BOARD OF TRUSTEES, TO DR.

LOPEZ, WE DO HAVE BEFORE YOU THE JUNE RENEWAL CONTRACT REPORT.

AS WE CONTINUE TO LOOK AT EFFICIENCIES THAT WE COULD GAIN IN THE DISTRICT, BUT YET KEEP THE BOARD APPRAISED AND APPRIZED OF ALL OF THE VARIETY OF CONTRACTS WE WERE DOING, WE DID A SURVEY OF TIME STUDY OF HOW MUCH TIME IT TOOK TO PREPARE A RENEWAL PACKAGE SIMILAR TO THAT OF A FULL BOARD APPROVAL FOR AN INCREASE.

WE LOOKED AT THAT INFORMATION TO DETERMINE HOW MUCH TIME WAS BEING SPENT AND WENT BACK TO THE BOARD AND COMMITTEE MEETINGS TO DETERMINE HOW COULD WE PROVIDE THAT SAME LEVEL OF INFORMATION SO THAT YOU COULD PROPERLY GOVERN THOSE CONTRACTS, BUT YET RELIEVE THE BURDEN FROM STAFF OF PRODUCING THOSE FULL PACKAGES.

THOSE GUIDELINES HAVE BEEN SET TO ENSURE THAT IF THERE ARE ANY SIGNIFICANT CHANGES IN THOSE CONTRACTS AS IT RELATES TO THE VOLUMES OF OUR MONEY WE'RE SPENDING OR CHANGES IN VENDOR AWARDS, THOSE WOULD TRIGGER ACTION ITEM TO COME BACK FOR THE BOARD OF TRUSTEES.

SO IN SUMMATION, WE DID THAT TO IMPROVE OUR EFFICIENCIES.

BUT WHILE YET IN GIVING THE INFORMATION TO THE BOARD OF TRUSTEES SO THEY COULD CONTINUE TO PROVIDE THE PROPER GOVERNANCE.

AND IF YOU WOULD JUST STATE, I'VE FORGOTTEN WHAT THAT VARIANCE WAS.

WHAT WE WERE LOOKING FOR. TWENTY FIVE PERCENT OR SEVENTY FIVE THOUSAND DOLLAR INCREASE OR ANY CHANGE OR MODIFICATION IN THE AWARDS.

FOR EXAMPLE, IF WE MAKE A DECISION TO REMOVE A CONTRACTOR THAT WOULD COME BACK TO THE BOARD OF TRUSTEES AS WELL AS THE AMOUNT EXCEEDED TWENTY FIVE PERCENT OR SEVENTY FIVE THOUSAND DOLLARS, IF ANY ONE OF THOSE THRESHOLDS ARE TRIGGERED, IT WOULD RESULT IN IT COMING BACK TO THE BOARD.

PERFECT EXAMPLE IS THE ONE THAT WE HAVE BEFORE YOU TONIGHT FOR THE JOB ORDER CONTRACT BECAUSE IT DID TRIGGER THAT THRESHOLD.

ALL RIGHT, AND MR. MILLER, UM, DOES THIS ANSWER IN YOUR QUESTIONS OR--YEAH, JUST ONE THING.

MR. BOWKER, WHEN THIS POLICY WAS PUT IN PLACE, THERE WAS NO [INAUDIBLE] OR ANYTHING.

IT'S JUST HERE UNTIL AMENDED OR IS THERE ANY REASON TO RELOOK AT THAT TWENTY FIVE PERCENT, SEVENTY FIVE THOUSAND DOLLAR NUMBER FOR MATERIALITY OR APPLICABILITY.

DO I NEED TO REVIEW IT AND REAFFIRM IT OR IS IT JUST GOOD.

DOES I IT STILL WORK FOR STAFF? IT WORKS FOR STAFF, MR. MILLER, AND UNLESS THE BOARD OF TRUSTEES HAS A REASON TO MAKE THE ADJUSTMENT, STAFF IS SATISFIED WITH THE THRESHOLDS AS THEY EXIST.

OK, AND IF YOU KNOW WHAT THE POLICY CARRIED WAS, WE WOULD ALWAYS BRING IT EVERY MONTH AS AN INFORMATION ITEM.

SO ALTHOUGH WE DON'T HAVE TO TAKE ACTION, YOU SEE WHAT HAS COME THROUGH THE PURCHASING DEPARTMENT. ANY QUESTIONS ON THE REPORT AS PRINTED IN OUR AGENDA? THANK YOU, MR. BOOKER.

REVIEW OF OUR APRIL 2021 MONTHLY FINANCIALS.

MS. DAVENPORT. GOOD EVENING, MS. GRIFFIN BOARD OF TRUSTEES, DR.

LOPEZ, BEFORE YOU YOU WILL FIND THE APRIL 21 GENERAL FUND MONTHLY FINANCIAL REPORT AND I'D BE HAPPY TO ADDRESS ANY QUESTIONS YOU HAVE.

TRUSTEE, WE'RE ON PAGE SIXTY TWO.

ARE THERE ANY QUESTIONS? THANK YOU. D IS OUR REVIEW, OUR APRIL 20-21 TAX REPORT, MS.

[01:00:07]

GOOD EVENING, MS. GRIFFIN BOARD OF TRUSTEES.

DR. LOPEZ. BEFORE YOU, THE APRIL 20-21 TAX COLLECTION REPORT THAT REFLECTS NINETY SEVEN POINT SEVEN TWO PERCENT COLLECTED OF THE 2020 TAX ROWLETT AS OF TODAY, WE'RE AT NINETY EIGHT POINT THIRTY. SO WE HAVE MET THAT NINETY EIGHT PERCENT GOAL THAT WAS BUDGETED FOR GISD THIS YEAR. ANY QUESTIONS? ANY QUESTIONS, TRUSTEES? THANK YOU FOR YOUR WORK AND THANK YOU FOR YOUR DILIGENCE.

THANK YOU TO THE CITIZENS AS WELL.

THANK YOU. AT THIS TIME WE WILL RECEIVE A TRANSPORTATION MANAGEMENT UPDATE.

DR. GARRETT AND TRUSTEES, WE'RE ON PAGE SEVENTY THREE.

THANK YOU, MS. GRIFFIN. THE PURPOSE OF THE QUARTERLY TRANSPORTATION MANAGEMENT UPDATE IS TO KEEP YOU ALL POSTED ON THE IMPROVEMENTS THAT WE'RE MAKING TO BECOME THE MOST FANTASTIC TRANSPORTATION DEPARTMENT IN THE STATE OF TEXAS.

I WANT TO PUBLICLY THANK OUR TRANSPORTATION DIRECTOR, I CALL HIM JACK-TASTIC, BUT HIS NAME IS JACK YOUNGKIN.

THE TEAM HE HAS BUILT OVER THE LAST YEAR IS AMAZING.

AND THE BOARD OF TRUSTEES, I WANT TO THANK YOU ALL FOR SUPPORTING OUR VISION OF EXCELLENCE. JACK YOUNGKIN.

THANK YOU, DR.

GARRETT. WELL, I DIDN'T KNOW IF SHE WAS GOING TO USE THAT TERM AGAIN TONIGHT, BUT SHE DID. [CHUCKLING] SO I THINK I KNEW THIS RIGHT.

YOU KNOW, THIS WEEK WE STARTED INTERSESSION AND, YOU KNOW, WE'VE KIND OF GONE FROM LIKE SEVENTY FIVE DEGREES TO NINETY FIVE DEGREES OVERNIGHT.

AND IT MADE ME IT REMINDED ME OF WHEN I STARTED THE SECOND GRADE AT WATSON ELEMENTARY A LONG TIME AGO.

SCHOOL WAS BRAND NEW AT THAT TIME.

I GOT ON THE SCHOOL BUS.

SO I'VE BEEN RIDING THE SCHOOL BUS, AROUND SCHOOL BUSSES FOR A LONG, LONG TIME.

THAT SCHOOL BUS HAD NO AIR CONDITIONING, OK? THERE WAS NO AIR CONDITIONING ON THAT BUS AND I NEVER HAD AIR CONDITIONING ALL THE WAY THROUGH MIDDLE SCHOOL.

IT WAS AT MEMORIAL JUNIOR HIGH AT THAT TIME.

I DO RECALL SOMETHING INTERESTING ABOUT THOSE BUSSES.

OF COURSE, TODAY EVERYTHING IS AUTOMATIC AND WE HAVE BUTTONS, WE PUSH AND SO FORTH, BUT THE DOOR OPENED WITH A HANDLE.

I DON'T KNOW IF Y'ALL EVER RIDE A BUS THAT HAD HAD THE THING WITH THE HANDLE YOU DO LIKE THAT? WELL, WHAT WAS ALWAYS FUN THAT WE GOT A BIG LAUGH OUT OF IS, THERE WAS A JOINT IN THERE, AND WHEN THAT PIN CAME OUT AND THAT ARM CAME APART AND THE DRIVER COULDN'T GET THE DOOR OPEN, WE THOUGHT THAT WAS PRETTY FUNNY.

BUT THIS ALL HAPPENED BEFORE DR.

RINGO WAS BORN, SO HE WOULDN'T KNOW ANYTHING ABOUT THAT AT ALL.

BUT THANK YOU FOR YOUR TIME.

IT'S REALLY AMAZING.

I GUESS AS I SIT HERE AND THINK ABOUT IT'S BEEN A YEAR AND A HALF HAS GONE BY VERY QUICKLY TO ME.

I GUESS WE'VE BEEN REALLY BUSY.

AND SO I JUST WANT TO KIND OF GIVE AN OVERVIEW OF WHERE WE ARE AS A DEPARTMENT.

SOME OF THE THINGS THAT WE'RE WORKING ON HAVE BEEN WORKING ON AND OTHERS THAT WE ARE PLANNING TO DO. SO CURRENTLY WE HAVE APPROXIMATELY TWO HUNDRED AND EIGHTY DRIVERS AND WE HAVE SIXTY MONITORS AND YOU'LL NOTICE THEY'RE NO LONGER CALLED AIDES.

WE HAVE KIND OF GOTTEN WITH THE TWENTY FIRST CENTURY HERE AND WE'RE USING THE TERM MONITOR. THE THING I WANT TO POINT OUT ON THIS PAGE IS THAT DURING THIS COVID YEAR PANDEMIC YEAR, WE HAD SIXTY SIX INDIVIDUALS THAT HAD PERFECT ATTENDANCE AND I JUST THOUGHT THAT WAS AMAZING.

SO WE ACTUALLY CAME UP WITH A CERTIFICATE FOR THEM.

WE PRINTED IT OUT AND GAVE IT TO EACH ONE OF THOSE DRIVERS.

CURRENT ORG CHART, TWO NEW POSITIONS ON HERE, NOT NEW POSITIONS.

WELL, ONE OF THEM IS, MR. JIM R.

IS NOW OUR ASSISTANT DIRECTOR OF FLEET OPERATIONS.

JIM, OR MR. R. WAS ONE OF OUR CONSULTANTS THAT WE HAD WITH THE [INAUDIBLE] GROUP.

AND WE WERE ABLE TO TALK HIM INTO JOINING US FULL TIME AS OUR ASSISTANT DIRECTOR IN THE FLEET AREA. HE'S BEEN ON BOARD FOR MAYBE A LITTLE OVER A MONTH AND DOING A GREAT JOB.

JUST THIS WEEK, WE ARE MAKING AN OFFER TO LORI S., WHO IS GOING TO TAKE THE SAFETY AND TRAINING MANAGER POSITION? NOW, THAT'S A NEW POSITION THAT YOU APPROVED LAST YEAR.

IT'S ONE THE DISTRICT HAD HAD FOR A WHILE, BUT THEN IT GOT ELIMINATED.

VERY CRUCIAL, VERY IMPORTANT POSITION IN THE TRANSPORTATION DEPARTMENT.

MS. S. COMES FROM DISD, WHERE SHE'S HELD THE SAME POSITION.

SHE'S VERY QUALIFIED, VERY KNOWLEDGEABLE, AND WE'RE HOPING THAT SHE'LL DECIDE TO JOIN US.

PRESENTLY, WE HAVE THREE HUNDRED NINETY SEVEN BUSSES THAT DOES NOT INCLUDE THE TWENTY

[01:05:01]

THE THING THAT WE HAVE DONE WITH OUR DISINFECTION, WE WERE DOING IT TWICE A DAY.

WE'VE NOW CUT BACK TO ONCE A DAY.

AND I'M GLAD TO REPORT THAT OUR GASOLINE BUSSES LAST YEAR WHEN WE ORDERED THIRTY SIX NEW BUSSES, 10 OF THOSE WERE GASOLINE.

I'D LIKE TO REPORT THAT THOSE BUSSES ARE PERFORMING VERY WELL AND WE'RE GETTING THE COST REDUCTIONS THAT WE WERE EXPECTING.

SO, SOME OF THE IMPROVEMENTS I MENTIONED, THE ASSISTANT DIRECTOR OF FLEET ON OUR ORG CHART, THE SAFETY AND TRAINING MANAGER I'VE ALREADY MENTIONED THAT WAS NEW.

OPERATIONS ANALYST, THE [INAUDIBLE] GROUP, TO HELP US COME UP WITH SOME OPERATING METRICS WHICH WE WILL MEASURE OURSELVES AND OUR PERFORMANCE.

WE ALSO HAVE SOME OTHER PROJECTS THAT I'LL BE TALKING ABOUT.

THE ANALYSTS IS MANAGING.

WE HAVE A GREAT INDIVIDUAL THERE THAT BROUGHT A LOT OF EXPERIENCE TO THE DISTRICT.

AND THEN ANOTHER NEW POSITION WAS ROUTE SPECIALIST.

ROUTE SPECIALISTS, UNLIKE ROUTE SUPERVISORS, ALL ROUTE SPECIALISTS WHO ARE ROUTING FOR STUDENTS, THAT'S ALL THEY DO.

THEY DON'T MANAGE BUS DRIVERS OR WHATEVER.

THEY'RE SPECIALISTS IN JUST GETTING THE BEST POSSIBLE, MOST OPTIMIZED BUS ROUTE WE CAN.

ONE OF THE THINGS I POINT OUT TO YOU IS THAT YEAR OVER YEAR, FROM FALL '19 TO 20, WE HAD A FIFTY THREE PERCENT REDUCTION IN OVERTIME.

PART OF THAT WAS DUE TO THE FACT THAT IN THE FALL OF NINETEEN, WE HAD A NEW COHORT OF THREE NEW ROUTE SUPERVISORS THAT WERE BRAND NEW POSITION.

THEY'VE BEEN IN THE POSITION FOR A YEAR.

AND ALSO WE ADDED THE ROUTE SPECIALIST POSITION.

SO THAT WAS A COST REDUCTION THAT WAS VERY SIGNIFICANT IN THE TRANSPORTATION DEPARTMENT.

AND THEN, AS I MENTIONED EARLIER, THEIR GASOLINE BUSSES AND I'LL TALK ABOUT THAT A LITTLE BIT MORE GOING FORWARD.

AND ON THE NEXT SLIDE, ACTUALLY.

A YEAR AND A HALF AGO IN THE AREA OF OPERATING PROCEDURES, WE HAD NONE.

WE NOW HAVE 90 COMPLETED OPERATING PROCEDURES AND A MANUAL THAT IS ACTUALLY A DIGITAL MANUAL ONLINE THAT WE REFER TO.

AND WE'RE GOING TO CONTINUE TO UPDATE AS THINGS CHANGE.

OUR MAIN ROUTING SYSTEM THAT WE USE IS A SOFTWARE PACKAGE CALLED COMPASS.

WE HAVE STARTED TO UPGRADE THAT PACKAGE.

WE WERE THREE RELEASES BEHIND.

WE'RE NOW GOING TO THE LATEST RELEASE AND IT'S GOING TO BE OUT THERE IN THE CLOUD.

SO WE'RE GETTING OFF MATT'S SERVER.

MAYBE HE WON'T CLAIM IT, BUT ANYWAY, WE'RE GETTING OFF OUR LOCAL SERVER AND GOING TO THE CLOUD. AND THAT'S VERY IMPORTANT FOR SOMETHING I'M GOING TO TALK ABOUT A LITTLE BIT LATER. YOU DID APPROVE THIRTY TWO NEW BUSSES LAST MONTH.

AND ALL THOSE BUSSES THAT WE ARE ORDERING ARE GASOLINE BUSSES FOR THIS COMING YEAR . AT THE MANAGEMENT LEVEL, OUR STAFF LEVEL IN THE OFFICE, IF MS. S. ACCEPTS OUR OFFER, WE WILL BE ONE HUNDRED PERCENT.

SO WE ONLY NEED SOME BUS DRIVERS AND A FEW MECHANICS.

WE DID WANT TO THANK YOU TONIGHT FOR SUPPORTING THE FLEET REPLACEMENT PLANE AGAIN, THIS WAS ANOTHER PROJECT THAT THE [INAUDIBLE] GROUP HELPED US WITH AND WE PRESENTED TO YOU, A 10-YEAR PLAN.

AND FOR THE SECOND YEAR IN A ROW, WE HAVE PROCURED THE NUMBER OF BUSSES THAT WERE IDENTIFIED ON THAT PLAN THAT HELPS KEEP OUR FLEET CURRENT AND HELP US TO KEEP OUR MAINTENANCE COST MANAGEABLE.

AND WE HAVE A VERY, VERY STATE OF THE ART FLEET OUT THERE.

AS FAR AS THE ORGANIZATION, THESE FIVE POSITIONS, I JUST CAN'T EXPRESS TO YOU HOW IMPORTANT THEY WERE TO THE TURNAROUND OF THE TRANSPORTATION DEPARTMENT IN TERMS OF THE STAFF HAD LOST SOME POSITIONS, THINGS HAD WHITTLED DOWN.

WE WERE WORKING A LOT OF OVERTIME AND WE JUST WEREN'T PROVIDING THE LEVEL OF SERVICE OR GETTING THE PERFORMANCE THAT WE NEEDED.

BUT BY FILLING THESE HOLES, WE'VE BEEN ABLE TO SORT OF PULL OURSELVES UP BY THE BOOTSTRAPS AND MAKE SOME GOOD THINGS HAPPEN IN A VERY SHORT PERIOD OF TIME.

HE ALSO ALLOWED US TO GET OFF OUR STICKY NOTE MANAGEMENT SYSTEM WE HAD FOR MANAGING INCIDENTS AND GO COMPUTERIZED.

AND WE NOW HAVE A PORTAL BASED LEARNING MANAGEMENT SYSTEM FOR OUR DRIVERS THAT WILL HELP US TO COMPLY WITH MAP 21.

SO SOME OF OUR CHALLENGES THIS YEAR HAVE BEEN DEALING WITH INTERCESSIONS AND ALSO WITH THE FACT THAT EVERY NINE WEEKS WE HAD ADDITIONAL STUDENTS THAT WERE GOING FROM VIRTUAL TO FACE TO FACE. SO WE INSTEAD OF HAVING ONE MAJOR ROUTING EVENT THIS YEAR, WE HAD SIX MAJOR ROUTING EVENTS. I CAN'T TELL YOU HOW WELL THE INTERVENTION COMMITTEE AND THE ADS WORKED WITH US AND STUDENT SERVICES BECAUSE GETTING THE TIMING DOWN WHEN WE NEEDED THE PARENTS

[01:10:06]

BUT WE WERE ABLE TO DO IT WELL.

ALL RIGHT. AND WE HAVE SOME OTHER THINGS THERE THAT I'M HIGHLIGHTING THAT WE ARE FOCUSING ON. AND ONE WAS THE ADDED OFFICE SECURITY THAT WE ARE IN THE PROCESS OF DOING RIGHT NOW.

SO THIS IS WHAT I REALLY WANTED TO TALK ABOUT TONIGHT, WAS OUR TECHNOLOGY TRANSFORMATION.

IS BRANDY STILL HERE? BRANDY MENTIONED THAT WHEN I BROKE DOWN ON THE FORM AND FILL FILLED OUT FOR THIS, I PUT BRINGING TRANSPORTATION INTO THE TWENTY FIRST CENTURY.

WELL, THEY HAD TO DO WITH THE FACT THAT ALMOST ALL OF OUR PROCESSES AND SYSTEMS WERE MANUAL EXCEPT FOR A FEW CRUCIAL ONES LIKE OUR BUS ROUTING AND OUR FIELD TRIPS IS ON COMPASS CURRENTLY.

WE DO HAVE FLEET TRACKING IN SYNOVIA, BUT THOSE ARE TWO DIFFERENT PACKAGES FROM DIFFERENT COMPANIES. SO THEY DON'T TALK TO EACH OTHER.

THEY'RE KIND OF BEST IN CLASS APPLICATIONS, BUT THEY'RE NOT INTEGRATED.

OK, SO THEY'RE DISCONNECTED.

WE ALSO HAVE VIDEO RECORDING, BUT WE VIEW IT AFTER THE FACT.

SO WE'RE RECORDING VIDEO EVERY TIME THAT BUSSEY GETS TURNED ON THAT VIDEO RECORDERS RUNNING, BUT WE DON'T VIEW IT UNTIL AFTER THE FACT.

SO WHAT'S NOT AUTOMATED? WELL, THIS YEAR WE HAD TO DO STUDENT TRACKING EVERY DAY FOR THE FIRST TIME AND WE DIDN'T HAVE AN AUTOMATED SYSTEM.

SO WE HAVE MANUAL FORMS EVERY BUS DRIVER HAS TO FILL OUT TWICE A DAY TO RECORD STUDENT ATTENDANCE OR PARTICIPATION ON THE BUS.

SIX THOUSAND PIECES OF PAPER A MONTH.

EVEN THOUGH WE HAVE A VERY SOPHISTICATED ROUTING OPTIMIZATION SYSTEM, WE STILL PRINT OUT PAPER WHEN IT COMES TO MAPS, NAVIGATION, ET CETERA.

WE ARE DOING PRE AND POST TRIP INSPECTION TWICE A DAY.

EVERY BUS DRIVER HAS TO DO THIS.

HOWEVER, AGAIN, THIS IS MANUAL RECORDING.

THEY HAVE TO CHECK THE FORM.

THESE FORMS GET FILED.

THEY'RE BEING MANUALLY ENTERED SO THAT WE CAN ANALYZE THE DATA.

VERY LABOR INTENSIVE.

WE GET HUNDREDS, LITERALLY HUNDREDS OF CALLS A MONTH FROM PARENTS WANTING TO KNOW WHERE IS MY CHILD, WHAT BUS ARE THEY ON? WHAT TIME WILL THEY BE HOME, HOW COME THEY'RE NOT HERE? AND SO IN THE SYSTEM THAT WE'D LIKE TO HAVE, WE'D LIKE TO HAVE SOME TYPE OF INFORMATION PORTAL THAT PARENTS CAN FROM THEIR CELL PHONE OR WHEREVER THEY'RE AT, SEE WHERE THEIR STUDENT'S BUS IS AND AN APPROXIMATE ARRIVAL TIME.

AND WE'D ALSO LIKE TO HAVE LIVE VIDEO STREAMING.

SO THESE ARE SOME OF OUR OUR BUSINESS NEEDS AND OUR VENDOR, WHICH IS SAFE FLEET, THEIR PACKAGE IS CALLED SEON, THE TWO YELLOW CHECK MARKS, INDICATE THE MODULES THAT WE CURRENTLY HAVE. THE BLUE CIRCLES INDICATE THE MODULES THAT WE WOULD LIKE TO OBTAIN AND INTEGRATE INTO OUR TOTAL SYSTEM.

SO I'VE ALREADY TALKED ABOUT OUR BUSINESS NEEDS.

I JUST WANT TO EMPHASIZE THAT IT'S VERY IMPORTANT.

LIKE WE HAVE AN INTEGRATED ERP SYSTEM HERE AT THE DISTRICT.

WE WANT AN INTEGRATED INFORMATION SYSTEM IN THE TRANSPORTATION DEPARTMENT.

SO IF IN FACT SEON CAN MEET OUR NEEDS ADEQUATELY, WE'RE GOING TO HAVE A PREFERENCE TO STICK WITH THEIR APPLICATIONS FROM AN INTEGRATED SYSTEM PERSPECTIVE.

SO WHAT WE'RE GOING TO DO IS WE'RE GOING TO DEVELOP A STRATEGIC ROADMAP.

WE'RE GOING TO PRIORITIZE OUR BUSINESS NEEDS.

WE'RE GOING TO LOOK AT SEON FOR THE TOTAL SOLUTION TO VIABILITY AND THEN I, YOU KNOW, BEING A 30 YEAR PLUS MANAGEMENT CONSULTANT AND IMPLEMENTING ENTERPRISE, I CAN'T WORK ON ANYTHING WITHOUT A PROJECT PLAN.

I HAVE TO HAVE A TIME, A TIMELINE WITH A BUNCH OF DETAILED TASKS ON IT THAT I CAN TRACK.

SO THAT'S JUST THE WAY I LIKE TO WORK AND THEN WE'LL BE SUBMITTING THAT FOR APPROVAL.

SO FINALLY, WE'RE GOING TO COMPLETE OUR COMPASS, UPGRADE MIGRATION SO THAT WE CAN MOVE FORWARD WITH OUR LARGER TRANSFORMATION PROJECT.

WE ARE NOW FULLY IMPLEMENTING THE METRICS.

WE'VE BEEN WORKING ON, THE METRICS WE'VE BEEN [INAUDIBLE] TO THEM DURING OUR UPCOMING NEW YEAR LAUNCH AT [INAUDIBLE] WE'RE GOING TO HAVE DAYLONG TRAINING SESSIONS WITH OUR DRIVERS AND OUR ROUTE SUPERVISORS WHAT THESE METRICS MEANS AND HOW WE'RE GOING TO MEASURE OUR PERFORMANCE AND REPORT AND COUNSEL WITH OUR DRIVERS TO IMPROVE THEIR PERFORMANCE.

ONE KEY THING THAT'S VERY IMPORTANT FOR THIS COMING YEAR FOR US, GIVEN THAT WITH THE NEW SCHEDULE AND EVERYTHING, INSTEAD OF HAVING 11 WEEKS IN THE SUMMER TO DO OUR ROUTING, WE HAVE ABOUT SEVEN WEEKS.

WE'RE REALLY KIND OF PRESSED AND WE HAVE BEEN ROUTING ALL TWENTY THOUSAND ELIGIBLE

[01:15:03]

AND THEN WE GO BACK AND WE UNDO OR WE MODIFY OR ADJUST OUR SCHEDULES BASED ON WHO REALLY SHOWS UP. SO WE HAVE A PROJECT THAT'S ALREADY BEEN KICKED OFF.

WE WERE ALREADY HAVING MEETINGS.

WE'RE GOING TO INTEGRATE BUS REGISTRATION INTO OUR REGULAR SCHOOL REGISTRATION.

SO WE KNOW AT LEAST UP FRONT HAVE AN INDICATION AND THAT WILL REDUCE THE AMOUNT OF LABOR AND THE AMOUNT OF TIME IT'LL TAKE TO REGISTER STUDENTS HOPEFULLY IN '22-23.

ALL RIGHT, QUESTIONS.

THANK YOU. I THINK WE HAVE TONS OF QUESTIONS MR. GLICK. THANK YOU, MS. GRIFFIN. FIRST OF ALL, I'D LIKE TO THANK MS. GARRETT. I HAD ASKED HER A QUESTION, WHAT PERCENTAGE OF OUR BUSSES HAVE SEATBELTS? AND SHE INDICATED IT WAS ABOUT TWENTY FIVE PERCENT.

SO MY QUESTION IS, DOES THAT INCLUDE THE NEW THIRTY TWO BUSSES WE'RE GETTING OR IS THAT BEFORE THE THIRTY TWO? THAT'S APPROXIMATELY RIGHT NOW.

WELL IT INCLUDES THE THIRTY SIX THAT WE HAD JUST INTEGRATE.

IT DOES NOT INCLUDE THE THIRTY TWO.

SO AS WE GET MORE AND MORE NEW BUSSES THAT PERCENTAGE WILL GO UP AND WE'LL BE RETIRING THE ONES THAT DON'T HAVE SEATBELTS.

I PROBABLY SHOULD KNOW THIS, BUT SO WHAT IS A MONITOR.

YOU HAVE 60 MONITORS.

WHAT DO THEY DO? ON OUR SPECIAL EDUCATION BUSSES.

OH, OK. WE HAVE TO HAVE A MONITOR TO ASSIST THE DRIVER BECAUSE OF THE NEEDS OF THE SPECIAL EDUCATION STUDENT.

SO THAT'S WHAT A MONITOR IS.

OK, SO YOU SHOW TWO HUNDRED AND SEVENTY EIGHT DRIVERS AND THREE HUNDRED AND NINETY SEVEN BUSSES.

GOOD QUESTION. OK, SO YOU KNOW, IN A DISTRICT THIS LARGE WE HAVE WHAT, SEVENTY TWO SCHOOLS OR SOMETHING. THEY ALL HAVE ATHLETICS, THEY ALL HAVE ARTS PROGRAMS, THEY ALL DO ALL KINDS OF FIELD TRIPS AND THINGS LIKE THAT.

SO WE HAVE A PRETTY GOOD SIZED FLEET THAT IS SET ASIDE JUST FOR FIELD TRIPS.

OK, WE ALSO USE THOSE SAME BUSSES AS BACKUPS SUB BUSSES WHEN WE HAVE BUSSES THAT ARE AND UNFORTUNATELY WE HAVE AN ISSUE, A WARRANTY ISSUE WITH OUR INTERNATIONAL BUSSES RIGHT NOW ON THE DIESEL BUSSES, YOU KNOW, HAVE TO USE THIS DEF AND THERE'S AN INJECTOR THAT SUPPORTS THAT DEF.

AFTER THIS IS POST-EXHAUST, IT'S INTO THE EXHAUST TO HELP CLEAN UP SOME OF THE IMPURITIES.

WELL THIS INJECTOR IT'S GOT A DESIGN DEFECT.

AND SO IT'S AFFECTED QUITE A NUMBER OF INTERNATIONAL [INAUDIBLE] IT'S A WELL-KNOWN DEFECT, AND SO WE HAVE QUITE A FEW BUSSES THAT ARE ACTUALLY AT THEIR LOCAL REPAIR CENTER RIGHT NOW WAITING TO GET THAT FIX.

MR. GLICK, JUST FOR CLARIFICATION, OUR COACHES DRIVE BUSSES FOR A SMALL STIPEND RATHER THAN, SO THOSE EXTRA BUSSES GO TO THE COACHES.

OK, AND WE HAVE ABOUT FIFTY FIVE COACHES THAT DRIVE BUSSES, AND THE WHITE FLEET, I KNOW ON RARE OCCASIONS WHEN WE'VE GONE TO CERTAIN CONFERENCES, WE'RE GIVING A SUBURBAN TO DRIVE. IS THAT THE WHITE FLEET? THAT'S THE WHITE FLEET. ALL THE VEHICLES THAT ARE USED BY FACILITIES, MAINTENANCE, THEIR SERVICE TRUCKS, THEIR BOX TRUCKS, THE FOOD SERVICES PEOPLE HAVE BOX TRUCKS, OUR TECHNOLOGY HAS VANS THAT THEY USE, SO ALL THOSE ARE CONSIDERED WHITE FLEET.

OK, SO IF I'M OUT AND I SEE A WHITE THING AS GISD, IT'S NOT A SUBURBAN, IT LOOKS LIKE A SERVICE TRUCK, THAT'S PART OF THAT FLEET.

YES, SIR. CORRECT.

OK, THANK YOU, MS. GRIFFIN.

ALL RIGHT. YEAH, THANK YOU, MR. YOUNGKIN. AND TWO QUICK QUESTIONS.

YOU MENTIONED IN YOUR REPORT, FIFTY THREE PERCENT REDUCTION IN OVERTIME.

COULD YOU PUT THAT IN DOLLARS FOR ME, OR MAYBE MR. RINGO? GOSH--I CAN GET IT TO YOU BECAUSE IT IS--DR.

RINGO, I'M SURE CAN.

I MEAN, IT'S IN THE HUNDREDS OF THOUSANDS OF DOLLARS FOR SURE.

OK, YEAH, I'D JUST BE INTERESTED IN THAT.

AND THEN THE OTHER THING THAT'S ALWAYS BEEN ON MY MIND SINCE WE FIRST HAD OUR FIRST [INAUDIBLE] REPORT, ONE OF THE THINGS THAT I HAD HOPED THAT WE WOULD ADDRESS REAL QUICK IS THE LACK OF UPDATING OF PERSONNEL FILES WITH PROPER DOCUMENTATION, WHETHER IT BE CERTIFICATIONS, TESTING, THOSE KIND OF THINGS.

DO YOU KNOW WHERE WE ARE IN THAT PROCESS? YES, SIR, WE HAVE BEEN ON AN ONGOING PROCESS TO GO THROUGH EVERY SINGLE FILE.

IT'S REALLY BEEN QUITE A CHALLENGE BECAUSE SOME OF THOSE FILES HAD DOCUMENTATION THAT, YOU KNOW, WE'VE GOT SOME BUS DRIVERS THAT HAVE BEEN DRIVING FOR 10, 15, 20 YEARS.

SOME OF THOSE FILES HAVE GOT QUITE LARGE.

AND THEN WE HAD OTHER FILES THAT WERE MISSING PROPER DOCUMENTATION.

SO ONE OF THE FIRST THINGS WE DID EARLY LAST YEAR IS WE CREATED A CHECKLIST OF WHAT DOCUMENTATION NEEDED TO BE IN THE FILE.

AND WE ALSO PROVIDED SOME GUIDANCE TO OUR OFFICE STAFF AND WE'VE HAD PEOPLE WORKING

[01:20:05]

WE ALSO ARE YOU KNOW, THE DISTRICT HAS BOUGHT A SOFTWARE PACKAGE CALLED LASER FISH AND WE'RE GOING TO DO A LOT OF DIGITIZING OF DOCUMENTS IN OUR PLAN.

AND TRANSPORTATION IS ONE OF THE FIRST DEPARTMENTS TO PARTICIPATE IN THIS BECAUSE WE DO HAVE LOTS OF FILES AND PAPER, SO WE'RE GOING TO START DIGITIZING ALL OF OUR EMPLOYEE RECORDS. SO ON A SCALE OF ONE TO ONE HUNDRED PERCENT COMPLETE, WHERE ARE WE? I THINK WE'RE OVER 50 PERCENT COMPLETE.

I THINK WE HAVE A WAYS TO GO.

I MEAN, IT'S A TEDIOUS PROCESS, BUT WE WANT TO MAKE SURE WE DON'T, I GUESS, GET RID OF SOME RETENTION OF SOME RECORDS THAT WE'RE, YOU KNOW, LEGALLY OBLIGATED TO RETAIN FOR A PERIOD OF TIME. YES, SIR.

YEAH, JUST IN FUTURE, I'D LIKE TO HEAR UPDATES ON THAT ITEM AS WELL.

OK, THANK YOU.

YES, SIR. TRUSTEES, OK, I HAVE SOME QUESTIONS.

YES, MA'AM.

EXCITED ABOUT THE PROGRESS.

THANK YOU. EXCITED ABOUT THE INTEGRATION WITH TECHNOLOGY.

BUT THEREIN LIES MY QUESTIONS.

YOU MADE A COMMENT THAT YOU WERE GETTING OFF OF MATT'S SERVER AND YOU WERE GOING TO THE CLOUD. UM, I UNDERSTAND CLOUD SOFTWARE AND I UNDERSTAND THE ADVANTAGES . WHEN I LOOK AT YOUR PAGE A4, BECAUSE I KEPT HEARING SEVERAL SOFTWARE BEING PURCHASED.

YES, MA'AM. OK, UM, FOR WHAT YOU REFER TO IN THE CLOUD.

SO ARE YOU SUGGESTING THAT YOU HAVE NO I.T.

SUPPORT FOR ANY OF THE TECHNOLOGY THAT YOU'RE DOING AND THEN FOR ALL OF THE OTHER SOFTWARE THAT YOU MENTIONED, ARE YOU ALL IMPLEMENTING IT WITH NO I.T.

SUPPORT? SO THAT MEANS IT IS NOT ANYWHERE IN OUR INFRASTRUCTURE? AND THEN DOES THAT MEAN IF THAT IS THE CASE, ARE YOU HAVING TECHNOLOGY SPECIALISTS THAT YOU ARE GROWING OVER IN TRANSPORTATION? UM, I THINK ALL OF IT IS EXCITING.

BUT FOR A DISTRICT THIS SIZE, I THINK IT'S PROBLEMATIC IF WE ARE TRYING TO DEVELOP AND MAINTAIN SYSTEMS THAT ARE INFORMATION TECHNOLOGY SYSTEMS THAT RUN CRITICAL DEPARTMENTS IN OUR DISTRICT AND THAT THEY ARE IMPLEMENTED AND RUN BY DEPARTMENTS, WE'VE BEEN THROUGH THAT. OK, SO I'M NOT SAYING THAT'S WHAT YOU'RE DOING, BUT I'M SAYING IF YOU ARE ABLE TO ADDRESS THAT AND IF YOU ARE NOT, THAT'S FINE.

BUT COULD WE GET AN UPDATE? AND YOU MENTIONED A KEY WORD ABOUT INTEGRATION AND THAT'S WHAT HAPPENS WHEN YOU BUY MULTIPLE PIECES OF SOFTWARE AND NOTHING IS TALKING TO ANYONE.

SO MY ASSUMPTION AND WHAT YOU'VE LAID OUT AS YOUR STRATEGIC TECHNOLOGY TRANSFORMATION IS THAT ONE OF THE GOALS YOU'RE TRYING TO ACCOMPLISH IS TO INTEGRATE ALL OF THAT.

SO MAYBE THOSE WERE TOO MANY QUESTIONS--I CAN ANSWER ALL THOSE QUESTIONS.

OK, I'M LISTENING. THANK YOU.

ALL RIGHT. SO PRESENTLY THE HARDWARE INFRASTRUCTURE IS MANAGED BY THE SCHOOL DISTRICT, AS YOU'RE AWARE. AND THERE ARE SOME SERVICES THAT FEED INTO COMPASS THAT WE NEED.

FOR INSTANCE, WE NEED STUDENT INFORMATION.

SO WE HAVE AN INTERFACE WITH THE STUDENT INFORMATION SYSTEM AND WE'LL CONTINUE TO NEED TO HAVE THAT. WE'LL STILL HAVE THAT IN THE CLOUD.

WE ALSO NEED TO HAVE A LINK TO THE GIS SYSTEM, BECAUSE THAT'S WHAT GIVES US THE MAPPING IN THE STREETS AND SO FORTH.

SO THAT WILL ALSO CONTINUE TO BE NEEDED.

IT'S JUST THAT THE SOFTWARE IN THE FUTURE WILL RESIDE ON THE SERVERS OF OUR CLOUD PROVIDER. THE BENEFIT IS GOING TO BE THIS, WE'RE THREE RELEASES BEHIND.

WE DO NOT HAVE ALL THE CAPABILITIES THAT CURRENTLY EXIST THAT THEY'RE PROVIDING THAT WE'RE PAYING FOR. SO BY BEING UP TO THE LATEST RELEASE WILL ALWAYS BE UP-TO-DATE AND THE SOFTWARE IS GOING TO BE SUPPORTED BY THE SOFTWARE COMPANY, WHICH IT WAS ANYWAY.

AND WE ORIGINALLY, AS I UNDERSTAND IT, WE DID SOME CUSTOMIZATIONS.

AND EVERY TIME YOU KNOW HOW IT IS WHEN YOU BUY SOFTWARE AND THEN YOU CUSTOMIZE IT, EVERY

[01:25:03]

WELL, SEON HAS ACTUALLY IMPLEMENTED SOME OF THE FUNCTIONALITY THAT WE MADE CUSTOMIZATIONS OUT OF. SO WE KNOW, LIKE IN THE FIELD TRIPS AREA, WE'RE ACTUALLY, I MEAN, RIGHT NOW, THIS WEEK WE ARE TESTING THE FUNCTIONALITY IN THE FIELD TRIPS MODULE TO MAKE SURE TO UNDERSTAND HOW THE NEW VERSION WORKS.

SO WE ARE NOT INCREASING OUR STAFF IN TRANSPORTATION SPECIFICALLY BECAUSE OF THIS OF THIS MIGRATION OR THIS EXPANSION.

THE SOFTWARE WILL BE IN THE CLOUD.

WE'RE NOT GOING TO MODIFY IT.

WE'RE GOING TO WE'RE GOING TO USE THE PARAMETERS AS THEY EXIST IN THE SOFTWARE.

AND WE DO HAVE ONE TECHNOLOGY SUPPORTS PERSON ON OUR STAFF THAT WORKS WITH THE OTHER SYSTEMS, GROUPS AROUND THE DISTRICT TO DO THESE INTERFACES THAT WE HAVE TO HAVE, BUT THAT WE'RE NOT WE'RE NOT ADDING STAFF FOR THIS PROGRAM.

WELL, THE GOOD NEWS IS THAT WITH YOUR SYSTEMS BEING IN THE CLOUD, WE HAVE PROVIDED THE MAINTENANCE AND THE SUPPORT THAT COMES WITH THAT.

AND I THINK THAT IS WHAT I'M HEARING, WHICH IS ALTOGETHER DIFFERENT.

BUT IT'S GOOD. SO LONG AS WE'RE BUYING MAINTENANCE AND SUPPORT, THAT MEANS THERE'S SOMEONE THAT IS 24/7 THAT CAN ACTUALLY ADJUST TO OUR NEEDS HERE IN THE DISTRICT.

SO I'M EXCITED ABOUT THE PROJECT PLANNING PEOPLE AROUND THE TABLE KNOW I GET EXCITED ABOUT PROJECT PLANS WITH DEADLINES AND RESOURCES.

SO I'M GLAD ABOUT THAT.

THANK YOU FOR CLARIFYING THAT WE ARE DOING THE SUPPORT AND THE MAINTENANCE AND WE'RE TRYING TO BUY SOFTWARE THAT CATERS TO THE EXISTING NEEDS THAT WE HAVE WITHOUT TRYING TO TAILOR IT SO MUCH.

BUT ALSO THAT IS SATISFYING OUR NEEDS.

AND I WISH YOU THE BEST ON ALL OF THE INTEGRATIONS, BECAUSE THAT MEANS WHEN WE CAN GET ALL OF THOSE SYSTEMS TALKING TO EACH OTHER, WHICH IS NOT IMPOSSIBLE TO DO, IT JUST TAKES PLANNING AND TIME.

SO THANK YOU FOR ANSWERING MY QUESTIONS.

THANK YOU. I WISH YOU THE BEST ON MOVING FORWARD WITH THIS TECHNOLOGY TRANSFORMATION PLAN THAT IS BEFORE THE TRANSPORTATION DEPARTMENT.

ARE THERE ANY OTHER QUESTIONS? ALL RIGHT. THANK YOU SO MUCH.

YES.

ALL RIGHT, WE ARE NOW IN SECTION SIX UNDER ACTION ITEMS, NON-CONSENT AND

[VI. Action Items (Non Consent)]

MS. MAYO. GOOD EVENING, CHAIRWOMAN GRIFFIN, BOARD OF TRUSTEES, DR.

LOPEZ. I'M BRINGING YOU THE JUNE 2021 BUDGET AMENDMENTS.

YOU CAN SEE THE GENERAL FUND BUDGET AMENDMENT ON PAGE ONE HUNDRED AND THE DETAILS ON PAGE 101 FOR BRINGING YOU THE REGULAR BUSINESS OF THE BUDGET NEUTRAL TRANSFERS TO [INAUDIBLE] EXPENSES. AND DUE TO THIS BEING JUNE AND THE END OF THE YEAR, WE ALSO ARE BRINGING TO YOU A TRANSFER OUT THIS TRANSFER OUT INCLUDES SECURITY WINTER FREEZE REPAIRS, MAINTENANCE WINTER FREEZE REPAIRS AND TRANSPORTATION IS ADDING FIVE ACCESS CONTROL DOORS.

THESE ARE FIGURES THAT WERE CURRENTLY IN THE BUDGET.

THEY ARE JUST BEING TRANSFERRED OUT DUE TO THE TIMING OF THE PROJECTS.

THE NEXT PAGE, 102 IS THE STUDENT NUTRITION BUDGET.

THIS IS THE JUNE AMENDMENT.

THIS SHOWS DUE TO COVID AND HAVING VIRTUAL SCHOOL, AS YOU KNOW, WE TALKED ABOUT THROUGHOUT THE YEAR WITH THE LACK OF ON-SITE PARTICIPATION, LOCAL REVENUE REDUCTION THAT YOU SEE THERE IS LARGELY DUE TO A LA CARTE ITEMS THAT WERE NOT BEING SOLD BECAUSE OF THAT. SO THAT IS A REDUCTION IN LOCAL REVENUE.

TO OFFSET SOME OF THAT LOSS IN LOCAL REVENUE.

WE HAD INCREASED PARTICIPATION IN THE SPRING SEMESTER, AND SO WE WERE ABLE TO INCREASE FEDERAL REVENUE.

AND TO ALSO POINT OUT THAT TDA DID COME BACK, THE TEXAS DEPARTMENT OF AGRICULTURE DID COME BACK WITH A REIMBURSEMENT OF COVID RELIEF OF ONE POINT NINE MILLION DOLLARS.

[01:30:02]

I DO WANT TO MENTION THAT WE DO EXPECT TO SEE A LOWER EXPENDITURE FIGURE THERE THAN YOU SEE IN FUNCTION THIRTY FIVE, BUT DUE TO OUR INTERSESSION PROGRAM AND OUR INCREASED SUMMER MEALS, WE DID NOT REDUCE THAT EXPENSE.

IF WE SEE A FURTHER REDUCTION THERE, WE MAY REQUEST TO THE BOARD TO BRING A DIFFERENT AMENDMENT ON THE TWENTY SECOND, BUT WE'LL KEEP YOU UPDATED.

AND THEN ON PAGE 104, THERE ARE NO CHANGES TO THE DEBT SERVICE FUND FOR JUNE.

BUT IT'S TYPICAL BUSINESS FOR JUNE, THE LAST MONTH OF THE YEAR FOR US TO BRING YOU ALL THREE BUDGETS. ARE THERE ANY QUESTIONS? WE WILL MOVE ON AND YOU ARE STILL UP, CONSIDER APPROVAL OF THE FINAL AMENDED BUDGETS FOR '20-21. OK, THANK YOU, CHAIRWOMAN GRIFFIN.

THIS IS ALSO NORMAL BUSINESS FOR US TO BRING THE FINAL AMENDED BUDGET.

THESE ARE SIMPLY REPRESENTATION THAT SHOWS US SIDE BY SIDE COMPARISON OF THE ORIGINAL BUDGET AND THE RECOMMENDED FINAL AMENDMENT BUDGET, WHICH IS THE FAR RIGHT COLUMN ON THE BUDGETS THAT WE JUST WENT OVER.

THIS IS THE FINAL AMENDED FOR THE GENERAL FUND FINAL AMENDED FOR STUDENT NUTRITION AND FINAL AMENDED FOR THE SERVICE FUND.

ALL RIGHT, AND WE'LL MOVE TO SEE AND YOU ARE STILL UP.

WE WILL CONSIDER APPROVAL OF THE BUDGET FOR 2021-2022 SCHOOL YEAR.

THANK YOU SO MUCH, CHAIRWOMAN GRIFFIN.

THIS IS OUR ONE PAGE PROPOSED BUDGET FOR FY22.

THIS IS WHAT WE'LL BRING YOU FOR ACTION NEXT TUESDAY NIGHT FOR ADOPTION.

THIS IS A GENERAL FUND, THE STUDENT NUTRITION FUND, THE DEBT SERVICE FUND.

THESE ARE THE FIGURES THAT WE DISCUSSED IN DETAIL EARLIER IN OUR AGENDA ITEM FOR PUBLIC MEETING FOR PROPOSED BUDGET AND TAX RATE.

QUESTIONS, ALL RIGHT.

DID YOU HAVE A QUESTION, MR. GLICK. YEAH, OK, I MAY BE ON THE SAME PAGE 107.

IT'S PROBABLY EARLIER ITEM I'M SORRY.

THAT'S OK. SO WHERE YOU'RE SHOWING THE RECOMMENDED FINAL AMENDED BUDGET, UNENCUMBERED FUND BALANCE, WE KNOW YOU'VE STATED MULTIPLE TIMES THAT TWO HUNDRED THIRTY FIVE MILLION NUMBER WILL MOST LIKELY INCREASE SUBSTANTIALLY, RIGHT? YES. THE TWENTY SIX MILLION DOLLAR DEFICIENCY THAT YOU SEE THERE AT THE FEW LINES.

AND THAT IS THE FIGURE THAT WE DO EXPECT TO BE BROUGHT CLOSER TO FLAT DUE TO THE SAVINGS AND VACANCIES AND THE NON PAYROLL SAVINGS DUE TO OUR BUDGET RESTRICTIONS.

SO WHEN WE SEE DOCUMENTS COME IN DECEMBER FROM OUR ACCOUNTING FIRM, THE UNENCUMBERED FUND BALANCE SHOULD BE SOMEWHERE IN THE TWO HUNDRED AND SIXTY MILLION PLUS.

IS THAT A FAIR ASSUMPTION AT THIS POINT? I DON'T KNOW THE EXACT FIGURE, BUT YEAH, I EXPECT IT TO INCREASE BY THAT TWENTY SIX MILLION. THANK YOU.

THANK YOU. WE ARE ON D CONSIDER APPROVAL OF A RESOLUTION AUTHORIZING CONTRIBUTION TO THE GARLAND ECONOMIC DEVELOPMENT PARTNERSHIP.

AND I THINK WE'RE GOING TO HAVE OK TRUSTEES IF WE'LL LOOK AT PAGE 112.

AND WE HAVE A PARTNERSHIP AGREEMENT WITH THE GARLAND ECONOMIC DEVELOPMENT PARTNERSHIP, AND YOU HAVE WHAT YOU HAVE BEFORE YOU IS THE RESOLUTION AND YOU ALSO HAVE THE AMOUNT THAT WE CONTRIBUTE.

YOU WILL SEE WHAT THE AGREEMENT SAYS, WHAT THE REQUIREMENTS ARE AND WHEN THINGS HAVE TO BE REPORTED TO US.

AND THEN ON PAGE 115, YOU WILL SEE THE ITEMS AND THINGS THAT HAVE BEEN DEVELOPED IN PARTNERSHIP OR WHAT WE HAVE RECEIVED FOR THIS PARTNERSHIP.

YOU SEE HOW IT HAS TO BE SIGNED.

SO, YOU KNOW, IT'S SIGNING AS WELL AS THE GARLAND ECONOMIC DEVELOPMENT PARTNERSHIP TRUSTEE. DO YOU HAVE ANY QUESTIONS ON CONTINUING WITH THIS RESOLUTION? IT'S IDENTICAL TO LAST YEAR'S.

YOU'RE FINE? YES, MA'AM, I WAS JUST GOING TO SAY, THESE ARE TWO PARTS.

SO YOU LOOK AT D&E THAT ARE ALMOST IDENTICAL EXCEPT FOR AMOUNTS ONES TO GARLAND ONES TO ROWLETT FOR [INAUDIBLE]. AND I WAS GOING TO GO ON NOW AND TO ROWLETT WE HAVE TO VOTE ON

[01:35:03]

THEY ARE TWO DIFFERENT RESOLUTIONS.

THE AMOUNTS ARE DIFFERENT, BUT THE INTENT OF THE PARTNERSHIP AND WHAT WRITTEN REPORTS WE GET ARE BASICALLY THE SAME.

TRUSTEES DO YOU HAVE ANY QUESTIONS ON EITHER OF THE RESOLUTIONS? THAT ISN'T FINALIZED YET, THE SACHSE ONE IS NOT FINALIZED.

REMEMBER TRUSTEES WERE YOU GOING TO [INAUDIBLE].

YES, JUST FOR A MOMENT.

ABOUT SACHSE.

NO. OK, OK. I'LL COME BACK IN JUST A SECOND.

WE HAD THE QUESTION ABOUT SACHSE AND THERE ARE TIME FRAMES AND GUIDELINES OF WHEN THEY SEND THE INFORMATION TO US.

AND SO RIGHT NOW, SACHSE'S IS NOT COMPLETED TO BRING TO THE BOARD FOR APPROVAL.

SO INSTEAD OF WAITING ON ALL THREE, WE'RE GONNA GO WITH THE TWO THAT HAVE CONFORM TO THE DEADLINES AND THE REPORTS THAT I DO.

SO WE WILL SEE SACHSE AT A LATER DATE, IF THAT'S OK.

MS. STANLEY.

WHAT REPORTS HAVE WE SEEN THAT JUSTIFIES THE EXPENDITURES AND WHAT WE SAY WE'RE GETTING? THE EXHIBIT A OUT OF ROWLETT AND ON IT'S BOTH EXHIBITS ON GARLAND'S EXHIBIT A IS 115 AND ROWLETT'S EXHIBIT IS 119.

OH I SEE THAT.

BUT LIKE THE BENCHMARKING OF WORKFORCE, HAVE WE SEEN ANYTHING.

WHAT IS THE BENCHMARKING, HAVE WE SEEN A REPORT FOR BENCHMARKING OR IS THIS JUST I'M NEW TO THIS, SO BEAR WITH ME.

BUT WE TALKED YOU TALKED ABOUT REPORTS OF THIS STUFF.

DO WE GET REPORTS OF THE FINAL BENCHMARKING OF THE WORKFORCE? I MEAN, I JUST TOOK THE FIRST LINE TO ASK.

I HAVE TO GO BACK TO GO BACK THROUGH THE RESOLUTION AND READ WHAT IT SAYS.

IF IT ACTUALLY TELLS US THAT ON EACH OF THESE WE HAVE TO GET REPORTS AND I'D HAVE TO LOOK AND SEE WHAT IT IS.

SO IF YOU LOOK AT IT SAYS BENCHMARKING WORK FORCE, BEST PRACTICES, IT'S NOT NECESSARILY SAYING OUR INTERNAL BENCHMARKING.

SO THEY DO SOME ANALYTICS.

THEY HAVE US PARTICIPATE IN WORKFORCE CONFERENCES.

A LOT OF THESE THINGS THAT THEY DO, SOME OF THE ANALYTICS AREN'T NECESSARILY RELATED TO EXACTLY WHAT THEY'RE GIVING US.

IT'S JUST MORE OF THE BROAD SERVICE THAT THEY THEY HELP US LIKE WITH THE GRCTC OR INTERNSHIPS THEY'LL DO.

THEY'LL SET US UP WITH SOME OF THE INTERNSHIPS FOR OUR MANUFACTURING DEPOTS AND THINGS LIKE THAT. AND YOU'LL SEE SOME DIFFERENCES FROM WHAT THEY DO BECAUSE THERE'S A DIFFERENT TYPE OF BUSINESS INFRASTRUCTURE AND INDUSTRY.

THERE YOU GO IN GARLAND THAN THERE IS IN ROWLETT.

SO IF I MISSPEAK, PLEASE CORRECT ME.

BUT PRIOR TO FOR ME GETTING HERE, ONE OF THE THINGS WAS JUST FROM WHAT YOUR QUESTION CAME FROM WAS HOW CAN WE JUSTIFY THE FIFTY THOUSAND DOLLARS THAT WE'RE GIVING YOU? AND SO THEY STARTED DEVELOPING, I GUESS, A LIST OF THINGS THAT THEY DO FOR US.

SO, YES.

AND OUR STAFF GETS TO PARTICIPATE IN VARIOUS OF THESE.

SO I KNOW DR.

ERIKA CRUMP IS VERY ENGAGED IN GARLAND ECONOMIC DEVELOPMENT.

SO THERE ARE STAFF MEMBERS THAT ARE PARTICIPATING IN THIS INDUSTRY APPROACH THAT MAKE SURE THAT WE'RE GETTING THE THINGS THAT WE SAY WE'RE GETTING.

ANY OTHER QUESTIONS TRUSTEES ON THE RESOLUTIONS? MR. GLICK. YEAH.

THANK YOU. MS. GRIFFIN. SORRY, TWO THINGS.

ONE, I WILL RECUSE MYSELF ON ROWLETT BECAUSE I DO SERVE ON THE CHAMBER FOUNDATION BOARD.

BUT AS I GO DOWN EXHIBIT A, I CAN CLEARLY INDICATE THAT WE DO EVERY SINGLE ONE OF THESE AND LITERALLY I'LL TALK ABOUT IT NEXT WEEK ABOUT THE SCHOLARSHIPS WE JUST DELIVERED.

SO YES, WE DO ALL THESE.

THANK YOU, MR. GLICK. OK.

WE ARE CONTINUING WITH OUR ACTION ITEMS AND WE'RE AT F CONSIDER APPROVAL OF INDEPENDENT SOURCES OF INSTRUCTIONS FOR THE TRAINING OF INVESTMENT OFFICERS.

MRS. ROUNDTREE IS THERE AND WE'RE ON PAGE ONE.

[01:40:03]

YES. GOOD EVENING.

CHAIRWOMAN GRIFFIN BOARD OF TRUSTEES.

DR. LOPEZ, THE NEXT FOUR ACTION ITEMS HAVE TO DO WITH THE ANNUAL REVIEWS THAT WERE REQUIRED BY CDA LEGAL.

THE FIRST ONE THAT YOU HAVE BEFORE YOU TONIGHT IS TO APPROVE THE SOURCES OF AN INSTRUCTION THAT DR.

RINGO AND I ARE REQUIRED TO HAVE THE TO REMAIN OUR CERTIFICATIONS WITH TASBO AND THE ASSOCIATION OF FINANCIAL PROFESSIONALS AND TO BE IN COMPLIANCE WITH CDA LEGAL.

IF YOU HAVE ANY QUESTIONS, I'D BE GLAD TO ANSWER THEM.

OK, THAT ONE IS ON ONE PAGE ONE TWENTY TWO.

IF YOU CONTINUE WITH THE G THAT'S ON ONE TWENTY FOUR.

YES. THE NEXT IS A LIST OF OUR QUALIFIED INVESTMENT BROKERS.

ACCORDING TO POLICY LINGO, WE ARE REQUIRED TO PROVIDE TO THE PEOPLE WHO WOULD LIKE TO BE BROKER DEALERS FOR US OUR INVESTMENT POLICY.

THEY HAVE TO ACKNOWLEDGE RECEIPT OF IT.

WE HAVE A QUESTIONNAIRE THAT THEY MUST COMPLETE AND THEY HAVE TO HAVE THE AUTHORIZATION TO COMPLETE THE FORM THEY ACKNOWLEDGE REGARDING THE POLICY, AND THEY HAVE TO ENACT PROCEDURES IN PLACE TO PRECLUDE ANY UNAUTHORIZED INVESTMENTS TO HAVE ANY QUESTIONS.

I'LL BE GLAD TO ANSWER THEM. OK, AND WE'LL MOVE TO H.

AND THAT'S ON PAGE ONE TWENTY SIX.

YES. THIS IS SIMPLY THAT WE HAVE TO AFFIRM EVERY YEAR THAT THE BOARD HAS READ THE POLICY AND THEY AFFIRM THAT THEY HAVE SEEN IT AND THEY HAVE TO ADOPT A DOCUMENT THAT SAY THAT THEY HAVE DONE THAT. AND THIS IS JUST SIMPLY THE ACKNOWLEDGMENT OF RECEIPT OF THE POLICY.

OK, THANK YOU FOR GOING OVER ALL OF OUR INVESTMENT REQUIREMENTS.

TRUSTEES ARE WE GOOD? OK, LET'S CONTINUE TO MOVE ON.

WE WILL NOW MOVE TO I AND CONSIDER APPROVAL OF RESOLUTION DESIGNATING INVESTMENT OFFICERS. YES.

CDA LEGAL REQUIRES THAT THE BOARD.

OH YOU ARE GOING TO DO THAT ONE. OK, THANKS.

IS THAT ALL RIGHT? YES, THAT'S FINE.

I WAS GOOD TO GO.

I'M SORRY. I DIDN'T MEAN TO LOOK, I WAS LOOKING DOWN SO I DIDN'T REALIZE YOU WERE STILL STANDING THERE. SORRY. CDA LEGAL JUST REQUIRES THAT THE BOARD ASSIGN DESIGNATED INVESTMENT OFFICERS BY POSITION, AND THAT'S BY THE CFO AND CASH MANAGER.

AND THIS IS THE DOCUMENT THAT STATES THAT.

THAT'S ON PAGE 151.

OK, YOU'RE CONTINUING, RIGHT? I THINK I'M FINISHED.

IF YOU'RE FINISHED WITH ME, I THINK I'M FINISHED.

OK, ALL RIGHTY.

I APPRECIATE IT. THANK YOU SO MUCH.

WE'RE GOING TO GO TO J AND WE'RE GOING TO HAVE APPROVAL OF THE RESOLUTION OF THE ADOPTION OF COMMITTING FUND BALANCES AND STEPPING FORWARD.

AND WE'RE ON 172.

OK, MS. GRIFFIN BOARD OF TRUSTEES. DR.

LOPEZ, FOR YOU IS THE RESOLUTION.

THERE ARE FIVE LEVELS OF FUND BALANCE FOR ANYTHING TO BE IN OUR SPECIAL REVENUE FUNDS IT CANNOT BE UNASSIGNED.

SO THESE FUNDS RIGHT HERE THAT YOU'VE LISTED WITH THE BULLET POINTS ARE LOCAL.

THEY ARE NOT COMING FROM FEDERAL OR STATE SOURCES.

THEY'RE LOCAL SOURCES. SO WE NEED YOUR APPROVAL TO COMMIT THOSE FUNDS AND SPECIAL REVENUE. IN ADDITION, IN OUR GENERAL FUND, THE SAME THAT YOU'VE SEEN BEFORE FROM THE CITY OF GARLAND FOR OUR FUEL TANKS, WE HAVE A INSURANCE REQUIREMENT.

AND SO WE COMMIT THOSE FUNDS OF SEVEN MILLION DOLLARS AND GENERAL FUND.

I'D BE HAPPY TO ADDRESS ANY QUESTIONS.

QUESTIONS? THANK YOU SO MUCH.

AND NOW WE'RE UP TO OUR NEW BIDS.

AND I WOULD JUST SAY THAT OUR RED FOLDER COINCIDES WITH ITEM TWO UNDER OUR NEW BIDS, MR. BOOKER TO MS. GRIFFIN, TO MEMBERS OF THE BOARD OF TRUSTEES, TO DR.

LOPEZ. WE DO HAVE BEFORE YOU THREE NEW CONTRACTS.

THE FIRST ONE BEFORE YOU FOR CONSIDERATION IS THE PURCHASE OF COMPUTERS, LAPTOPS AND RELATED ITEMS. AS I STATED AT OUR LAST MEETING, THESE ARE NEW CONTRACTS AS IT RELATES TO THE TERMS AND CONDITIONS THAT GOVERN THE AGREEMENT.

BUT WE ARE WE ARE BASICALLY BUYING THE ITEMS THAT WE HAVE TRADITIONALLY PURCHASED ON THE PREVIOUS CONTRACTS.

OK, SO THE FIRST CONTRACT IS FOR THE PURCHASE OF COMPUTERS, LAPTOPS AND RELATED ITEMS. LENOVO UNITED STATES INC.

IS THE RECOMMENDED SUPPLIER.

WE'RE USING A COOPERATIVE THROUGH THE TIPS FOR ONE POINT TWO MILLION DOLLARS TO PURCHASE THOSE ITEMS. THE NEXT CONTRACT BEFORE YOUR CONSIDERATION IS THE PURCHASE OF PRINTER SCANNERS, IT'S A ONE YEAR TERM WITH FOUR RENEWABLE OPTIONS THE PRIMARY VENDOR PROVIDED FOR OR RECOMMENDED FOR AWARD IS SMART GROUP SYSTEMS. WITH AN ALTERNATE OF [INAUDIBLE] HILL OFFICE TECHNOLOGY CORPORATION, YOU WILL NOTICE THAT [INAUDIBLE] HILL OFFICE TECHNOLOGY IS A NEW AWARD TO THE DISTRICT.

THAT IS THE ASTERISK THERE.

NOT TO EXCEED AMOUNT IS TWO HUNDRED THOUSAND.

[01:45:02]

THE NEXT CONTRACT FOR YOUR CONSIDERATION IS THE PURCHASE OF NETWORK EQUIPMENT AND SERVICES. THIS CONTRACT IS RECOMMENDED FOR AWARD THROUGH [INAUDIBLE] SOLUTIONS, INC., AND NOT TO EXCEED AMOUNT OF ONE MILLION EIGHT HUNDRED THOUSAND DOLLARS.

IT IS ALSO PURCHASED VIA A COOPERATIVE THROUGH THE DEPARTMENT OF INFORMATION RESOURCES.

THE DEPARTMENT OF INFORMATION RESOURCES OF THE STATE OF TEXAS IS A TECHNOLOGY COOPERATIVE, ONE POINT EIGHT DOLLARS MILLION.

THE NEXT CONTRACT FOR FOR YOUR CONSIDERATION IS THE PURCHASE OF ENGLISH LANGUAGE ARTS MATERIALS, [INAUDIBLE] ABC INC.

IS THE RECOMMENDED AWARD OF NOT TO EXCEED AMOUNT OF ONE HUNDRED AND SIXTY THOUSAND DOLLARS. IT IS A COOPERATIVE THROUGH THE BUY BOARD.

THE NEXT PURCHASES FOR PROFESSIONAL STAFF DEVELOPMENT, TRAINING AND COACHING :EAGUE F ORWARD IS THE RECOMMENDED SUPPLIER WITH A NOT TO EXCEED AMOUNT OF ONE HUNDRED AND SIXTY THOUSAND DOLLARS, THAT IS THROUGH THE EDUCATIONAL PURCHASING COOPERATIVE OF NORTH TEXAS.

THAT COOPERATIVE IS MADE UP OF DISTRICTS IN THE DALLAS FORT WORTH AREA.

THE NEXT CONTRACT FOR PURCHASE IS FOR SPECIAL EDUCATION, LARGE AND SMALL EQUIPMENT.

THERE IS A ATTACHED LIST OF PROVIDERS THAT ARE BEING RECOMMENDED FOR AWARD TO SUPPORT THE NEEDS OF THE SPECIAL EDUCATION PROGRAM AS IT RELATES TO THE EQUIPMENT.

IT IS A ONE YEAR CONTRACT WITH FOUR ANNUALLY RENEWABLE OPTIONS WITH A NOT TO EXCEED AMOUNT OF ONE HUNDRED AND TWENTY FIVE THOUSAND DOLLARS.

THE NEXT CONTRACT IS FOR THE PURCHASE OF ONLINE PROFESSIONAL DEVELOPMENT FROM INFO BASED HOLDINGS. THE NOT TO EXCEED AMOUNT OF EIGHTY EIGHT THOUSAND DOLLARS IS THROUGH A INTERLOCAL TIPS USA.

THE NEXT CONTRACT BEFORE YOU AND I DO WANT TO SPEND JUST A LITTLE BIT OF TIME ON THIS ONE FOR THE ATHLETIC TRAINING SUPPLIES.

YOU WILL NOTE THIS CONTRACT HAD ITEMS 215 THROUGH 219 THAT WERE TIE BIDS.

WE WENT THROUGH THE ANALYSIS OF THE CONTRACTS AND THE VENDORS.

WE COULD NOT IDENTIFY ANY FACTORS THAT WERE PERMITTED BY STATUTE TO AWARD IT TO ONE OF THOSE WHICH WOULD RESULT IN THE BOARD OF TRUSTEES HAVING TO CAST LOTS AT THE BOARD MEETING TO AWARD THOSE ITEMS. IF YOU'LL RECALL, IT'S PROBABLY BEEN EIGHT, MAYBE 10 YEARS AGO THAT WE ACTUALLY CASTED LOTS. WE WILL BE WORKING WITH MS. HOGAN AND ATTORNEY RAY ON THE AGENDA AND THE LANGUAGE AND WE WILL BRING FORWARD THE BOARD MEETING. MR. MILLER, GIVE YOU SOME WRITTEN GUIDANCE ON HOW WE WILL HANDLE THIS PARTICULAR CONTRACT, BUT WE WILL HAVE TO DO THIS ONE AND CALL IT OUT AND FOLLOW THAT PROCEDURE THAT'S ESTABLISHED BY STATUTE.

THE NEXT CONTRACT IS FOR THE PURCHASE OF STUDENT ACCIDENT INSURANCE, THE RECOMMENDED SUPPLIER OR THE FIRM INSURANCE AGENCY, A [INAUDIBLE] FINANCIAL GROUP WITH A NOT TO EXCEED AMOUNT OF TWO HUNDRED AND SIXTY TWO THOUSAND FIVE HUNDRED AND NINETY SEVEN DOLLARS.

THAT IS FOR THE PURCHASE OF STUDENT ACCIDENT INSURANCE.

THE NEXT CONTRACT IS FOR THE PURCHASE OF CHARTER TRANSPORTATION.

IT IS A REQUEST FOR PROPOSAL WITH A NOT TO EXCEED AMOUNT OF TWO MILLION DOLLARS.

THE LIST OF RECOMMENDED SUPPLIERS AND FIRMS CHARTER SERVICES ARE LISTED.

THAT'S UTILIZED DISTRICT WIDE.

AND ALSO BRING TO YOUR ATTENTION THAT AS A MEMBER OF THE EDUCATIONAL PURCHASING COOPERATIVE OF NORTH TEXAS, THIS IS THE CONTRACT IN WHICH OUR DISTRICT TAKES THE LEAD.

THERE'S PROBABLY 22 SCHOOL DISTRICTS WHO PROVIDE US THEIR INFORMATION THAT WE INCORPORATE INTO OUR RFP.

SO THEY WILL BE USING THIS RFP FOR THE NEEDS OF THEIR DISTRICTS.

IT IS IT IS AN OPTIONAL.

THEY'RE NOT REQUIRED TO. BUT I DID WANT TO BRING TO YOUR ATTENTION THAT WE ARE THE LEAD AGENCY ON THIS PARTICULAR CONTRACT, THE NEXT CONTRACT BEFORE YOU FOR YOUR CONSIDERATION.

MR. BOOKER. YES.

I WANT TO UNDERSTAND THAT BETTER.

SO EVEN THOSE CO-OP CONTRACTS BASICALLY THAT WE'RE IN THE LEAD OF THE TWO MILLION DOLLARS IS FOR OUR USE ONLY.

YES. YES. THE AMOUNT.

THANK YOU, MR. MILLER. THE TWO MILLION DOLLARS IS OUR ESTIMATED EXPENDITURE, OF COURSE.

AND I DO WANT TO BRING TO YOUR ATTENTION THAT EACH DISTRICT IS RESPONSIBLE FOR THE PAYMENT TO THE CONTRACT, ALL OF THE TERMS AND CONDITIONS.

OUR ONLY OBLIGATION IS TO MAKE SURE THAT IT IS PROPERLY PROCURED.

EACH INDIVIDUAL DISTRICT THAT ACCESSES THE CONTRACT OR REQUIREMENT FOR ALL THE PAYMENTS AND ALL OF THE OTHER RELATED MATTERS.

[01:50:02]

MR. GLICK. THANK YOU.

SO MY UNDERSTANDING IS THIS IS FOR CHARTER BUSSES, IS THAT CORRECT? YES, SIR. THERE ARE SOME CHARTER BUSSES.

CHARTER TRANSPORTATION. YES, SIR.

SO. WE HAVEN'T REALLY USED MUCH, IF ANY, OF THE WAY OF CHARTERS THIS LAST 18 MONTHS, I'M ASSUMING. SO IS THIS A NEW CONTRACT, NEW COMPANY.

I'M ASSUMING THAT WE HAD ALLOCATED MONEY IN THE PAST THAT WE DIDN'T USE.

WOULD THAT ALL BE ALL CORRECT? YES, SIR. WHAT WE BROUGHT BEFORE YOU IS BASED OFF OF OUR FULL YEAR AND OUR ANTICIPATED EXPENDITURES BASED ON WHEN WE HAD PEOPLE TRAVELING.

SO, OF COURSE, THIS IS JUST THE NOT TO EXCEED AMOUNT THAT THE BOARD IS AUTHORIZING.

OF COURSE, WE'RE NOT REQUIRED TO SPEND ALL OF THAT.

AND IF FOR SOME REASON WE HAD ANOTHER SITUATION THAT PREVENTED US FROM USING THIS SERVICE, WE'RE NOT OBLIGATED TO SPEND THAT MONEY.

SO MAYBE, DR. LOPEZ, MAYBE YOU COULD COMMENT.

WE JUST HAD A WHOLE PRESENTATION FROM OUR TRANSPORTATION DEPARTMENT AND WE USE THEIR BUSSES, I KNOW, FOR SPORTING EVENTS, BUS COMPANY OR MUSIC COMPETITIONS, BAND COMPETITIONS. WHEN WOULD WE USE AND CHARTER BUSSES, MR. GLICK? I'M NOT REALLY AWARE OF THE PARAMETERS.

I WOULD ASSUME I WOULD MAKE THE ASSUMPTION THAT WHEN THEY'RE MAKING LONG DISTANCE THAT WE REQUIRE RESTROOMS AND OTHER FACILITIES AND OVERNIGHT STAYS, THAT CHARTERS ARE USED.

BUT I'M NOT REAL SURE OF THE PARAMETERS OF SOME OF THE SHORTER TRIPS THAT ARE IN THE DFW AREA. THEY MAY MAKE A DECISION DECISION TO USE THE CURRENT FLEET VEHICLES, BUT FROM MY UNDERSTANDING, MOST OF THOSE CHARTER TRANSPORTATION IS FOR THOSE THAT ARE A LITTLE LONGER IN MILEAGE. MAY I INTERJECT.

WHEN I FIRST GOT HERE, MR. GLICK BEYOND THE OTHER THINGS THAT CAME ABOUT WITH TRANSPORTATION, ONE OF THE THINGS THAT CAME TO MY DESK WAS THE FACT THAT WE WERE GOING LONG DISTANCES USING OUR BUSSES AND IT WAS NOT ONLY HARD ON THE STUDENTS BECAUSE IT'S A HARDER RIDE.

THE AIR CONDITIONING SYSTEMS DON'T WORK.

YOU HAVE SPORTS EQUIPMENT AND YOU HAVE ALL THIS.

SO WHAT WE DID WAS WE FOLLOWED A GUIDELINE OF A CERTAIN RADIUS.

IF YOU IF YOU TRAVEL OUTSIDE THAT CERTAIN RADIUS, THEN YOU WOULD GO THROUGH A CHARTER SERVICE. AND WHAT IT DID WAS A NUMBER OF THINGS.

FIRST OF ALL, IT DIDN'T PUT STRESS ON OUR FLEET BEING GONE FOR MULTIPLE DAYS.

IT ALLOWED SOMEBODY TO CHARTER THE KIDS THERE IN COMFORT AND THEN CHARTER THEM BACK WITH THE WITH RELATIVELY RAVE REVIEWS.

SO WHEN WE FIRST DID IT AND THE KIDS SAW THEIR CHARTERS, THEY WERE LIKE, OH, MY GOODNESS.

WELL, WHAT HAPPENED RECENTLY, RIGHT BEFORE COVID, SOME OF OUR VOLLEYBALL TEAMS WERE OUT AND THE AIR WASN'T WORKING IN SOME OF THOSE NOT THE CHARTER BUSSES, BUT OTHER BUSSES BECAUSE THEY WERE THEY WERE TRYING TO SAVE MONEY KIND OF THING, YOU KNOW, AND WHEN THEY WENT ON THE CHARTER FLEET, IT JUST THE COST IS NOT THAT MUCH MORE.

BUT WE HAVE TO INCUR THIS FOR THE LONG DISTANCES.

WOULD YOU OR BE ABLE TO GET US THAT RADIUS NEXT TUESDAY.

I CAN DOUBLE CHECK, YEAH.

I MEAN, I CAN GET THAT ON THE BOARD INSIGHTS.

YEAH. THANK YOU. THANK YOU.

MR. GLICK I WOULD ALSO LIKE TO ADD IF I COULD.

DR. LOPEZ, YOU MENTIONED THAT THE FIELD TRIPS MANY OF THOSE ELEMENTARY SCHOOLS MANY OF THOSE ELEMENTARY SCHOOLS FIELD TRIPS THAT GO BEYOND THOSE PARAMETERS, USE THAT CHARTER SERVICE AS WELL FOR SOME OF THOSE FIELD TRIPS.

SO WHAT WAS THE WHAT DID YOU ASK FOR? AND WHAT ARE YOU PROVIDING. JUST THE RADIUS.

RADIUS. RADIUS.

BEYOND WHAT HOW MANY MILES DO DO WE GET A CHARTER.

ALL RIGHT. THANK YOU.

THE NEXT CONTRACT FOR YOUR CONSIDERATION IS THE PURCHASE OF LAMINATING AND OFFICE MACHINES. WE HAVE TWO COMPANIES WE'RE RECOMMENDING FOR AN AWARD.

ECHO BRANDS USD PRECISION BUSINESS MACHINES WITH A NOT TO EXCEED AMOUNT OF ONE HUNDRED AND SEVENTY FIVE THOUSAND DOLLARS.

WE'RE UTILIZING THE BUY BOARD COOPERATING FOR THAT PURCHASE.

THE NEXT CONTRACT BEFORE YOU FOR YOUR CONSIDERATION IS AN INCREASE FOR INTERNAL AUDIT SERVICES, THE PREVIOUS APPROVED AMOUNT WAS ONE HUNDRED AND THIRTY EIGHT THOUSAND FIVE HUNDRED DOLLARS BASED ON THE PROPOSED SCOPE OF WORK THAT'S BEEN IDENTIFIED AND IT IS ATTACHED IN YOUR PACKAGE.

WE'RE RECOMMENDING THE INCREASED AMOUNT OF ONE HUNDRED AND THIRTY SEVEN THOUSAND SIX HUNDRED TO FACILITATE THE INTERNAL AUDIT PROGRAM.

AND TO THE BOARD, IF I COULD.

EVERY YEAR WE ARE TO DO A RISK ASSESSMENT FOR INTERNAL AUDIT, AND THIS YEAR WE HAVE WORKED VERY HARD TRYING TO MAKE SURE THAT THE RISK ASSESSMENTS THAT WE WANT TO DO FOR THE

[01:55:04]

SO WHAT YOU HAVE IS THE ATTACHMENT FROM OUR EXTERNAL AUDITOR, WHICH IS THE GIBSON CONSULTING FIRM.

AND IF YOU REMEMBER CORRECTLY, THAT THEY HAD DONE A RISK ASSESSMENT PREVIOUSLY THAT LISTED ABOUT SEVEN OR EIGHT DIFFERENT CATEGORIES.

AND WE HAD PARED THAT DOWN BECAUSE OF ALL OF THE VARIOUS ASSESSMENTS AND AUDITS THAT WAS GOING ON THROUGHOUT THE DISTRICT, THAT WE WERE DOWN TO ONLY ONE, WHICH WAS THE HR.

AND SO WHEN WE LOOK AT THE UPCOMING YEAR TO GET GIBSON IN OUR BUDGET AND TO A PLAN, WHAT OUR RISK ASSESSMENT NEEDS TO BE ON PAGE 263 ARE THE ITEMS THAT WE ARE LOOKING AT FOR INTERNAL AUDIT TO DO FOR THE UPCOMING YEAR.

SO REMEMBER, THEY HAD DONE THE ASSESSMENT THEY HAD GIVEN RATING ON THE VARIOUS AUDITS OR ASSESSMENTS THAT NEEDED TO BE DONE.

H.R. IS RIGHT NOW ALREADY IN THE AUDIT PROCESS.

AND THEN WHEN THE INTERNAL AUDIT COMMITTEE LOOKED AT THE REMAINING THINGS THAT THEY THOUGHT WE NEEDED TO LOOK AT, THAT'S WHAT YOU HAVE ON PAGE 263.

SO THOSE ARE THE ITEMS THAT THEY WILL ADD TO THE UPCOMING SCHOOL YEAR TO WORK AS OUR EXTERNAL INTERNAL AUDIT SERVICES.

MR. GLICK SERVED ON THAT COMMITTEE.

AND I DON'T KNOW IF YOU WANTED TO ADD ANYTHING.

SO THAT IS WHAT YOU ARE SEEING ON PAGES 263 ALL THE WAY TO 271.

THAT EXPLAINS THE RISK ASSESSMENT FOR THE UPCOMING YEAR SCHOOL YEAR OF 2021 2022.

SO THAT'S WHAT WILL BE MOVING FORWARD FOR APPROVAL AT THE NEXT AT OUR REGULAR BOARD MEETING NEXT WEEK. ARE THERE ANY QUESTIONS THAT I COULD TRY TO ANSWER? OK, THANK YOU, AND I GUESS THAT'S THE ONLY INCREASE, BE IT THAT WE NEEDED TO COVER? THOSE WERE THE TWO COVERED BY FACILITIES.

YES, THAT'S WHAT I'M SAYING.

SO THAT'S THE ONLY ONE THAT NEEDED TO BE COVERED.

AND TRUSTEES, I JUST WANT TO MAKE SURE THAT WE ARE CLEAR ON ALL OF THE NEW BIDS AND THE INCREASED BIDS THAT WE'VE GONE OVER, CONSIDERING THOSE THAT WE HAD DISCUSSED IN FACILITIES. ALL RIGHT, SO WITH THAT DR.

LOPEZ, I DON'T THINK WE NEED AN EXECUTIVE SESSION.

WE'RE CLEAR. WE'RE CLEAR.

OK, SO COULD I HAVE A MOTION FOR ADJOURNMENT THEN? THIS MEETING OF THE FINANCE COMMITTEE OF JUNE 15, 2021 IS ADJOURNED.

THANK YOU SO MUCH.

* This transcript was compiled from uncorrected Closed Captioning.