[00:00:02]
IT'S NOW 4:41, THIS IS TUESDAY, JULY 20TH, AND THIS IS THE REGULARLY SCHEDULED FINANCE
[I. Call to Order and Determination of Quorum]
COMMITTEE MEETING, A QUORUM IS PRESENT.MR. BEACH IS JOINING US REMOTELY AND MR. SELDERS HERE.
WE'LL GO TO ITEM TWO, MS. HOGAN, ANY PUBLIC FORUM? NO SIR. OK, WE'LL GO TO ITEM THREE, DR.
[III. Superintendent's Message]
LOPEZ. WELL, I WANT TO WELCOME EVERYBODY TO OUR FINANCE COMMITTEE AGENDA.WE ARE IN FULL FORCE HERE AT GARLAND.
WE STARTED OFF OUR ADMINISTRATOR LEADER MEETING.
I WANT THE PUBLIC TO KNOW THAT WE'VE BEEN WORKING DILIGENTLY ON OUR ISSUES WITH OUR ONLINE PROGRAM.
AND I WANT EVERYBODY TO KNOW THAT WE ARE SORRY ABOUT YOUR FRUSTRATIONS.
THIS IS SOMETHING THAT WE'VE BEEN WORKING ON.
LASERFICHE IS A VENDOR WE HAVE BEEN WORKING WITH FOR THE PAST TWO YEARS.
AND WHEN SKYWARD TOLD US THAT THERE'S A LOT OF THESE CUSTOMIZED PROGRAMS THAT THEY WERE NO LONGER TO SUPPORT, WE HAD TO LOOK AT OTHER POSSIBILITIES.
FOR THE PAST TWO WEEKS, WE'VE BEEN LOOKING AT DIFFERENT OPTIONS ON WHAT HAS HAPPENING.
THE ONLY THING THAT WE CAN CONCLUDE IS THAT THERE SEEMS TO BE A CORRUPTION IN THE FILES ON THEIR END.
AND THERE SEEMS TO BE SOME SORT OF DYSFUNCTION THAT THEY'RE NOT BEING ABLE TO ANALYTICALLY ADDRESS OR THEY'RE NOT TELLING US EXACTLY WHY IT'S HAPPENING.
FOR WHATEVER REASON, THEY'RE NOT BEING TRANSPARENT.
AND IT SEEMS LIKE WE'RE GOING IN CIRCLES.
WE'VE BEEN WORKING DILIGENTLY WITH THEM DAY AND NIGHT.
THE TEAM HAS BEEN AND WE UNDERSTAND YOUR FRUSTRATION AND WE DO APOLOGIZE FOR IT.
BUT THE TEAM HAS PLAN B THAT WE'RE JUST GOING TO HAVE TO WORK ON.
AND PLAN B MEANS WE ARE GOING TO HAVE TO GO INTO AN ANTIQUATED PROGRAM IN SKYWARD THAT IS FUNDAMENTALLY NOT SUPPORTED.
OK, YOU WILL BE USED TO THE PROGRAM.
BUT ON OUR END, IT'S GOING TO CAUSE A LOT OF MANUAL WORK TO HAPPEN BECAUSE THE PLATFORMS DO NOT CONNECT ANYMORE, OK? AND WE'VE ALWAYS HAD PROBLEMS WITH THEM CONNECTING, BUT THEY'RE NOT GOING TO BE SUPPORTED. SO EVEN WITH PROBABLY BETTER USER END ON YOUR END, THERE'S GOING TO BE SOME THINGS THAT WE'RE DOING MANUALLY TO MAKE SURE THAT THINGS ARE HAPPENING AND JUST BE PATIENT WITH US. THAT'S ALL WE ASK.
WE HOPE TO RESOLVE THIS WITH LASERFICHE.
WE'RE GOING TO BE LOOKING AT DIFFERENT PLATFORMS FOR FUTURE USE.
AND I WANT TO LET YOU KNOW THAT WE RUN SYSTEMS CHECKS ALL THE TIME BEFORE WE ROLL ANYTHING OUT. AND EVERYTHING WAS FLAWLESS UNTIL ALL OF A SUDDEN IT JUST STOPPED WORKING.
SO WITH THAT, I JUST WANT TO LET YOU KNOW THAT WE'RE GOING TO BE WORKING DILIGENTLY AND PLEASE EXPRESS OUR SINCERE.
I GUESS OUR SHORTFALL FOR THIS, AND WE HOPE THAT COMPANY RECOGNIZES THAT THIS IS NOT JUST AFFECTING US PERSONALLY, BUT IT'S AFFECTING OVER FIFTY THOUSAND FAMILIES ACROSS OUR DISTRICT AND REALIZE THAT WE HAVE BEEN USING THIS PLATFORM FOR H.R.
FOR A NUMBER OF YEARS WHEN WE WENT DIGITAL AND THOSE SAME PROGRAMS ARE NOW FAILING FOR H.R. SO IT'S AFFECTING OUR HIRING PRACTICES.
IT'S AFFECTING OUR TRACKING SYSTEMS ON WHO'S BEEN HIRED AND WHO'S NO LONGER IN THE DISTRICT. IT'S AFFECTING WHO'S GETTING OFFERS FOR JOBS AND WHO IS NOT.
IT IS AFFECTING OUR SKYWARD NOT SKYWARD OUR ONLINE REGISTRATION PROTOCOLS AND WHAT ELSE IS IT AFFECTING BRENT.
WORKFLOW TRACKING WITH INTERNALLY FOR PURCHASING.
YES. SO THIS IS NOT JUST THIS PART.
IT'S THE WHOLE SYSTEM THAT WE'VE BEEN USING FOR YEARS.
SO WITH THAT, I'LL TURN IT BACK OVER TO MR. GLICK. THANK YOU. THANK YOU, SIR.
ALL RIGHT. LET'S GO TO AGENDA ITEMS.
[IV.A. Information Items]
THIS IS INFORMATION ITEM ONE AT THE REQUEST OF DR.LET'S GO TO ITEM TWO REVIEW MAY 21 MONTHLY FINANCIALS, MS. DAVENPORT. THAT'S ON PAGES 5 THROUGH 12.
GOOD EVENING, MR. GLICK BOARD OF TRUSTEES, DR.
LOPEZ, BEFORE YOU ARE THE MAY FINANCE REPORT FOR THE GENERAL FUND.
EVERYTHING IS CURRENTLY IN LINE WITH OUR EXPECTATIONS.
WE ARE RIGHT NOW WORKING ON OUR YEAR END AS WE'VE CLOSED OUT OUR JUNE 30TH FISCAL YEAR.
AND WE WILL SOON BE IN THE MIDDLE OF OUR AUDIT AND WE'LL HAVE UPDATED INFORMATION FOR YOU AT AN UPCOMING MEETING. ANY QUESTIONS FOR MS. DAVENPORT. THANK YOU VERY MUCH.
WE'LL GO TO ITEM THREE, BOARD OF TRUSTEES CONTRACT RENEWAL REPORT FROM MR.
[00:05:03]
BOOKER PAGES 13 THROUGH 15.TO MR. GLICK TO MEMBERS OF THE BOARD OF TRUSTEES TO DR.
LOPEZ. WE DO HAVE BEFORE YOU THE CONTRACT RENEWAL REPORT FOR THE MONTH OF JULY.
ALL OF THE CONTRACTS THAT WE HAVE BEFORE YOU, NONE OF THOSE EXCEEDED THE THRESHOLD, WHICH WOULD REQUIRE ACTION BY THE BOARD OF TRUSTEES.
AND I'M HERE BEFORE YOU TODAY TO ANSWER ANY QUESTIONS THAT YOU MIGHT HAVE ABOUT THE REPORT. ANYBODY HAVE ANY QUESTIONS FOR MR. BOOKER? YES, MR. MILLER. I JUST WANT PRETTY SIMPLE ONE I HOPE SINCE WE ENACTED THIS POLICY OF MATERIALITY ON THESE RENEWALS OF WHICH ONES NEED TO COME TO THE BOARD FOR APPROVAL, WHICH WAS DON'T.
ABOUT WHAT PERCENT OF OUR CONTRACTS, ARE YOU ABLE TO HANDLE WITHOUT THE EXTRA DUTY OF COMING TO THE BOARD? I WOULD SAY WE PROBABLY HAVE 65 TO 70 PERCENT THAT APPEAR IN THE RENEWAL PERIOD REPORT.
AND AGAIN, THESE ARE CONTRACTS WHERE THEY JUST COME UP EVERY YEAR.
WE'VE ALREADY APPROVED THEM OUT FOR THREE YEARS, BUT EACH YEAR THEY WILL COME BACK FOR A RENEWAL, PERIOD. YES, SIR.
THESE ARE THE CONTRACTS THAT WERE ORIGINALLY PRESENTED TO THE BOARD OF TRUSTEES FOR APPROVAL, THOSE THAT EXCEEDED SEVENTY FIVE THOUSAND DOLLARS.
AND THEY WILL CONTINUE TO COME BACK TO THE BOARD ON A REPORT UNTIL THE CONTRACT EXPIRES.
ANY OTHER QUESTIONS OF MR. BOOKER? OK, THANK YOU, SIR.
LET'S GO TO ITEM 4 REVIEW, THE MAY 21 TAX REPORT, MS. KRISTI COOPER.
THANK YOU. GET ME TONIGHT. BUT BEFORE YOU, YOU HAVE THE MAY TAX REPORT.
AND I CAN ALSO UPDATE YOU THAT AS OF MAY, WE WERE 98.09 PERCENT COLLECTED AND AS OF TODAY, WE'RE 98.65 PERCENT COLLECTED.
YAY [APPLAUSE] SO THAT IS GOOD NEWS IN LINE WITH OUR PREVIOUS YEAR.
AND THEN ON THURSDAY, WE ARE SCHEDULED TO GET OUR 2021 CERTIFIED ROLL.
ANY QUESTIONS ON THE TAX REPORT? THANK YOU. ITEM FIVE, RECEIVE STUDENT NUTRITION SERVICES MANAGEMENT UPDATE.
MS. GARRETT IS NOT HERE SO DR.
RINGO. MR. GLICK BOARD OF TRUSTEES, DR.
LOPEZ, GOOD EVENING. I HAVE THE PLEASURE TO INTRODUCE MS. BROADNAX FOR THE MANAGEMENT UPDATE.
BEFORE I DO, I WANTED TO HIGHLIGHT SUCCESSES SINCE COVID HIT IN 18 MONTHS AGO.
THE S&S DEPARTMENT WAS ON OF THE DEPARTMENT IN THE DISTRICT THAT OPERATED FROM DAY ONE WHEN COVID HIT AND THROUGH COVID OPERATIONS SERVED OVER ONE MILLION MEALS TO OUR STUDENTS IN THE COMMUNITY THROUGH CURBSIDE PICKUP AND ON SITE AND GOING ABOVE AND BEYOND, THEY WERE REWARDED THE BEST OF THE BUNCH RECOGNITION FROM THE STATE OF TEXAS, THE TEXAS DEPARTMENT OF AGRICULTURE, THE TEXAS HUNGER INITIATIVE, GOLD FOR EXCELLENCE AND SUMMER MEAL SERVICE THROUGH COVID.
OUR GISD CAFETERIAS SCORED 96 DURING THE 2021 SCHOOL YEAR AND ALSO THROUGH MS. BROADNAX LEADERSHIP MANY DISTRICTS WERE PURCHASING SOFTWARE TO MANAGE CURBSIDE SERVICE THROUGH COVID MS., BROADNAX DEVELOPED HER OWN PLATFORM WHERE WE DIDN'T HAVE TO BUY THAT SOFTWARE THAT ALLOWED US TO MANAGE THAT SERVICE AND THAT PROGRAM AND SAVE THE DISTRICT ROUGHLY AROUND TWENTY THOUSAND DOLLARS ALSO.
SO I CAN NOT BRAG ON HER ENOUGH.
BUT WITH THAT, I'LL TURN IT OVER TO HER FOR THE UPDATE.
AND MA'AM, BEFORE YOU START, LET ME CONGRATULATE YOU.
I'M NOT SURE PEOPLE EVEN UNDERSTAND THE IMPORTANCE OF WHAT YOU WERE DOING WHEN THE KIDS COULD NOT BE IN SCHOOL GETTING THEIR MEALS.
AND COULD YOU TALK A LITTLE BIT ABOUT THAT IN ADDITION TO THE REPORT YOU'RE ABOUT TO GIVE BACK? OKAY. WOULD YOU LIKE FOR ME TO START WITH THAT? YES, PLEASE. OK, GOOD EVENING, MR. GLICK BOARD OF TRUSTEES DR.
LOPEZ, AS YOU ALL KNOW, COVID HIT.
AND FOR US, IT WAS A COMPLETE TURNAROUND.
WE HAD TO CHANGE OUR WHOLE ENTIRE SYSTEM OF HOW WE SERVE.
AND WHAT WE DID IN TWENTY FOUR HOURS, WE CALLED AROUND TO ALL OF OUR STAFF CAME UP WITH THE PLAN FOR SERVICING, BASICALLY DRIVE THROUGH WHERE THE COMMUNITY COULD COME PICK UP MEALS. ORIGINALLY IT WAS A TEST AND FAIL AND TRIAL AND ERROR AND EVERYTHING UNTIL WE FINALLY WORKED OUT THE KINKS AND WE'RE ABLE TO GET EVERYTHING TOGETHER.
ORIGINALLY WE TRIED WHERE PARENTS COULD SIGN UP TO TRY AND SEE EXACTLY HOW MANY MEALS WE NEEDED. IT BECAME A LITTLE COMPLICATED FOR THEM, BUT WE ALWAYS MADE SURE THAT MEALS WERE AVAILABLE REGARDLESS IF THE FAMILY SIGNED UP OR NOT.
WE ALSO HAD, I THINK IT WAS APPROXIMATELY THIRTY FOUR CAMPUSES TRYING TO GO BACK AND REMEMBER IT WAS ABOUT 34 CAMPUSES.
WE OPENED SO MANY TO ENSURE THAT OUR FAMILIES WHO DID NOT HAVE TRANSPORTATION THAT THEY WERE ABLE TO WALK TO A SITE.
SO WE WANTED TO MAKE SURE THAT EVERYBODY HAD FOOD SECURITY DURING THIS TIME.
AND IT WASN'T JUST OPEN ONLY TO OUR COMMUNITY.
WE WERE ALSO ABLE TO SERVE SURROUNDING COMMUNITIES.
SO ROCKWALL, RICHARDSON, PLANO, FRISCO, WE HAD A LOT OF FAMILIES COMING FROM DIFFERENT AREAS AND WE WERE ABLE TO SERVICE THEM AS WELL.
WE WERE BASICALLY A TWENTY FOUR HOUR OPERATION BECAUSE IT WAS CHANGING DAILY AND WE MADE
[00:10:05]
SURE THAT EACH FAMILY WAS ABLE TO RECEIVE A MEAL FREE OF CHARGE.AS WELL AS WE PARTNERED WITH THE TEXAS FOOD BANK AND WE WERE ABLE TO OFFER SHELF STABLE MEALS. TWENTY FIVE POUND CHEF'S STABLE BOX MEALS TO ALL OF THE COMMUNITY AS WELL.
AND WE'LL TOUCH BASE ON THAT HERE IN THE PRESENTATION.
I'D LIKE TO GIVE YOU AN [APPLAUSE].
APPRECIATE IT MOST DEFINITELY, AND OUR STAFF, YOU KNOW, OUR STAFF REALLY DESERVES THAT THEY WORKED SO HARD THROUGHOUT HERE AND WE WERE SO PROUD OF THEM.
NO COMPLAINTS CHANGED THEIR SCHEDULE AT THE DROP OF A DIME.
AND THE COMMUNITY. REALLY WERE ABLE TO FEED BACK AND THANK THEM AS WELL.
THEY WERE BRINGING CARDS AND IT REALLY HELPED THEM TO SEE THIS IS THE REASON WHY WE DO THIS EVERY DAY. THEY WOULD BRING THEM GIFT CARDS.
AND WE ALSO WERE ABLE TO DO A DAY, SUPERHERO DAY, BECAUSE WE STILL WOULD DO WHAT WE NORMALLY DO IN THE CAFETERIA.
EACH MONTH WE TRY TO HAVE DIFFERENT THINGS AND OUR STAFF LIKED TO PARTICIPATE TO GET THE STUDENTS INTO IT.
SO THEY DID A DRIVE THROUGH WHERE THE FAMILIES COULD DRESS AS SUPERHEROES.
SO THEY CAME THROUGH AND IT KIND OF GAVE SOME NORMALCY FOR THE FAMILIES AS WELL SINCE WE WERE LOCKED DOWN.
THAT WAS THE ONE TIME THEY WERE ABLE TO GET OUT.
IN A SENSE, SOME NORMALCY AND TO BE ABLE TO SEE SOMETHING NORMAL AND RELATE IT STILL BACK WITH THE SCHOOL DISTRICT. SO IT WAS IT WAS GREAT.
IT HAS BEEN A LEARNING EXPERIENCE, BUT HAS BEEN A GREAT EXPERIENCE, I THINK, FOR ALL OF US. SO WE'LL GO AHEAD AND GET TO OUR PRESENTATION.
OK, SO, YES, THIS IS A REAL NUMBER.
WE FINISHED THE YEAR WITH THREE THOUSAND ONE HUNDRED AND FIFTEEN DOLLARS.
THIS IS BECAUSE WE WERE ABLE TO FEED ALL OF THE STUDENTS FOR FREE THIS YEAR.
SO THAT NUMBER IS THE NUMBER ACTUALLY FROM AUGUST PRIOR TO US HAVING APPROVAL TO BE ABLE TO FEED EVERYONE FOR FREE.
NEXT YEAR WE ANTICIPATE ZERO BECAUSE WE HAVE BEEN APPROVED AND WE'VE OPTED INTO NORMALLY WE RUN A PROGRAM CALLED THE NATIONAL SCHOOL LUNCH PROGRAM.
WE HAVE THE OPPORTUNITY NOW TO RUN A PROGRAM CALLED SEAMLESS SUMMER OPTION, WHICH ALLOWS ALL STUDENTS TO EAT FOR FREE.
AND IT'S BASICALLY A PROGRAM THAT YOU NORMALLY RUN DURING THE SUMMER, WHICH ALLOWS YOU TO FEED THE COMMUNITY. SO WE OPTED INTO THAT BECAUSE WE SAW IT WILL BE MORE BENEFICIAL AS A WHOLE. SO FOR OUR 20, 21 YEAR, WE DID EXPECT THERE TO BE LESS PARTICIPATION, AND THAT'S JUST BECAUSE WE KNOW WE WEREN'T 100 PERCENT BACK.
SO THIS IS WITH OUR VIRTUAL STUDENTS AS WELL AS IN PERSON.
THE MORE STUDENTS THAT CAME TO SCHOOL, THE MORE PARTICIPATION WE SAW.
SO WE FINISHED WITH 13.19 PERCENT BREAKFAST PARTICIPATION, NORMAL AVERAGE AT 100 PERCENT IS 28.9.
SO IN HOPEFUL AND BEING OPTIMISTIC, WE WEREN'T TOO FAR OFF.
YOU KNOW, FROM THE NORM AND THOSE WERE REALLY GOOD NUMBERS.
LOOKING AT WITH A MAJORITY OF STUDENTS WERE VIRTUAL FOR MOST OF THE YEAR.
OUR LUNCH AVERAGE PARTICIPATION WAS AT 24.72.
BUT WE ARE ANTICIPATING NEXT YEAR WITH US BEING BACK THAT WE ARE SEEING GREAT NUMBERS FOR NEXT YEAR. SO OUR FUND BALANCE, HOW STUDENT NUTRITION WORKS, WE'RE NOT ALLOWED TO CARRY OVER THREE MONTHS IN EXCESS, SO ANYTHING THAT WE HAVE OVER THREE MONTHS ACCESS, WE HAVE TO FIND A WAY TO SPEND THAT OUT AND WE HAVE TO REPORT THAT TO TEA.
SO AS YOU CAN SEE, THE YEARS PRIOR WE HAD AN EXCESS FUND BALANCE ABOVE WHAT WE'RE ALLOWED TO CARRY. SO GRATEFUL THAT WE HAD THAT BECAUSE OF COVID WE WERE ABLE TO WE HAD A LOSS, BUT IT DID NOT PUT US IN THE NEGATIVE, WHICH IS A GREAT THING.
AND THAT WAS ALSO BECAUSE OF WE WERE ABLE TO ACCOMMODATE OUR STAFF FLEX SCHEDULES EVEN WHEN WE NEEDED TO SERVE IN THE EVENING TO CUT THE OVERTIME AND TO ENSURE THAT WE WERE STILL SERVICING THE COMMUNITY.
SO WE DID DIFFERENT THINGS IN OUR DEPARTMENT TO ENSURE THAT WE WERE PROTECTING OUR FUND BALANCE. SO OUR FOOD COST WAS ABOUT 35.31 PERCENT ON AVERAGE IS THIRTY EIGHT, AND THAT WAS EXPECTED BECAUSE ANY TIME YOU'RE HAVING TO BAG, YOUR MATERIALS ARE GOING TO COST MORE THAN NORMAL. WHEN YOU'RE HAVING TO DO ANYTHING IN BULK, IT'S GOING TO BE MORE THAN YOUR NORMAL. SO AROUND THAT POINT, WE STILL DIDN'T EXCEED THE AMOUNT.
SO IT WAS STILL A GOOD THING, WHICH ALSO HELPED US PROTECT OUR BALANCE.
LABOR COSTS, AS EXPECTED, BECAUSE WE STILL HAD OUR 100 PERCENT LABOR THAT WAS THERE.
SO HOW OUR FUNDS WE RECEIVED IS BY PARTICIPATION.
SO, OF COURSE, OUR LABOR IS GOING TO BE MORE THAN OUR PARTICIPATION HERE.
SO OUR LABOR IS GOING TO BE MUCH HIGHER, WHICH IS A GOOD THING BECAUSE WE WERE STILL ABLE
[00:15:02]
TO EMPLOY OUR EMPLOYEES.AND THIS IS JUST A DIFFERENT WAY OF TAKING A LOOK AT YOUR LABOR VERSUS YOUR REVENUE IN AND THAT GOES BACK TO YOUR AVERAGE DAILY PARTICIPATION.
SO, OF COURSE, OUR LABOR WAS GOING TO EXCEED OUR REVENUE IN BECAUSE WE HAD MORE EMPLOYEES WORKING AS WELL AS TO ENSURE THAT WE WERE PROTECTING OUR STAFF AND OUR FUND BALANCE.
SO WE JUST SPREAD OUR EMPLOYEES OUT TO CAMPUSES THAT WERE IN NEED OF HELP.
SO OUR HIGH SCHOOLS NORMALLY HAVE A HIGHER STAFF.
SO WE WOULD TAKE THEM OVER TO LIKE AN ELEMENTARY OR A MIDDLE SCHOOL AND THEY WOULD ASSIST IN THOSE AREAS WHERE WE WERE SHORT.
AND THIS IS OUR PROFIT AND LOSS, AS I STATED, WE DID LOSE 5.5, ABOUT MILLION LAST YEAR, BUT BECAUSE OF OUR FUND BALANCE, WE DID NOT GO INTO THE NEGATIVE.
WE WERE ABLE TO KEEP IT, WHICH IS A GREAT THING.
SO OUR ACCOMPLISHMENTS, WE SERVE MORE THAN 2.9 MILLION LUNCHES, 1.5 MILLION BREAKFAST AND TWO HUNDRED AND TWENTY THOUSAND SUPPER MEALS FOR THE SCHOOL YEAR.
WE SERVE MORE THAN 500 SHELF STABLE MEALS TO THE COMMUNITY AFTER THE WINTER FREEZE.
COMPLETED A CACFP, WHICH IS OUR SUPPER MEALS PROGRAM AND SFSP, WHICH IS OUR SUMMER MEALS PROGRAM FEDERAL AUDITS DURING THE PANDEMIC WITH NO FINDINGS.
WE PROVIDED SUPPER MEALS TO LYLES MIDDLE SCHOOL DAILY, MORE THAN 9,000 SUPPER MEALS AND T HAT'S OUR AFTER SCHOOL PROGRAM AND A LOT OF PEOPLE WHO AREN'T AWARE WE FEED THE ENTIRE SCHOOL. SO THAT'S WHY THE NUMBER IS SO HIGH.
SO EVERY EVENING WE ACTUALLY FEED THE ENTIRE CAMPUS OF LYLES SUPPER MEALS AND JACKSON MIDDLE SCHOOLS SERVED MORE THAN 86,000 CURBSIDE SUPPER MEALS.
AND THE TEXAS HUNGER INITIATIVE GOLD-LEVEL SPONSOR FOR EXCELLENCE IN SUMMER MEALS.
Y'ALL HAVE ANY QUESTIONS. ANY QUESTIONS OF MS. BROADNAX. CAN I MAKE A COMMENT THERE? YES, MR. BEACH, PLEASE GO AHEAD.
I'M JUST CURIOUS, TOO, ABOUT WITH THE OPENING OF OUR NEW FREEZER SYSTEM FREEZER THAT WE HAVE. IS THAT GOING TO HELP AS FAR AS BEING ABLE TO EITHER SOME DISTRICTS.
I KNOW LAST YEAR IN SOME OF THE PICKUPS WE WERE GETTING SOME CITIES THAT DON'T OFFER FREE MEALS LIKE THE KAUFMAN AND FORNEY AND SOME OTHER SCHOOL DISTRICTS, AND THEY WERE COMING OVER TO GARLAND TO GET THE FREE MEALS AND I'M THANKFUL FOR THAT, THAT WE WERE ABLE TO DO IT. BUT IS OUR NEW FREEZER SYSTEM REALLY GOING TO BE THE TURNING POINT IN THIS AND WE WERE THINKING AHEAD AND DEVELOPING THAT AND GETTING THAT FINISHED.
THE FREEZER SYSTEM, I THINK IT IS GOING TO BE A GOOD ASSET TO US BECAUSE WE ARE A DIRECT SHIP SCHOOL, WHICH MEANS WE RECEIVE OUR OWN PRODUCT AND WE SHIP IT OUT OURSELVES VERSUS GOING OUT TO LIKE LABATT OR A DIFFERENT COMPANY.
SO IT IS AS HOLDING ALL OF OUR OWN PRODUCT.
RIGHT NOW. WE'RE STILL BECAUSE WE WEREN'T ABLE TO DEPLETE ALL OF OUR INVENTORY, WE'RE WORKING ON DEPLETING THAT OUT.
BUT WITH US HAVING MORE SPACE AND A BETTER SYSTEM, WE HAVE THE ABILITY TO ACTUALLY GET A BETTER INVENTORY WHERE WE'RE ABLE TO TRACK WHAT WE HAVE AND TO BRING IN MORE PRODUCT.
VERY WELL. I JUST WANTED TO COMPLIMENT YOU ALSO AND CONGRATULATE YOU ON THE GOOD MANAGEMENT THAT YOU'RE DOING IN THIS DEPARTMENT.
ANY OTHER QUESTIONS? AGAIN, MA'AM, THANK YOU VERY MUCH.
AND THANK YOU FOR WHAT YOU DID FOR OUR STUDENTS.
THANK YOU. OK, LET'S GO TO ITEM SIX, WHICH IS THE BOND UPDATE.
WE ALREADY HAD THAT IN FACILITIES ANY NEED TO CONTINUE.
NO. OK, LET'S GO TO DISCUSSION.
[IV.B. Discussion Item]
MARQUEE DISTRICT STANDARD.WE DISCUSSED THAT EXTENSIVELY IN FACILITIES.
SO LET'S GO THEN TO ACTION ITEMS.
[IV.C. Action Items (Non Consent)]
ACTION ITEMS ONE AND TWO WERE DISCUSSED IN FACILITIES.WOULD ANYBODY LIKE TO RE-DISCUSS OR HAVE YOU ANY FURTHER COMMENTS? NO. OK, LET'S GO TO ACTION 3 CONSIDER APPROVAL OF THE BUDGET TRANSFERS AND AMENDMENTS TO THE 2021 2022 GENERAL FUND.
GOOD EVENING, MR. GLICK BOARD OF TRUSTEES, DR.
LOPEZ, WE'RE BRINGING YOU THE JULY 27TH BUDGET AMENDMENTS, WE DON'T HAVE ANY NORMAL BUSINESS OPERATION TRANSFERS SINCE WE JUST APPROVED THE BUDGET.
AS YOU CAN SEE, WE ARE INCREASING STATE REVENUE.
WE WERE ABLE TO RECEIVE OUR MILEAGE DATA SO OUR MILEAGE MILES HAD INCREASED.
WE DO GET PAID PER MILES ON OUR STATE REVENUE.
SO WE ARE ABLE TO INCREASE REVENUE BY A MILLION DOLLARS AND FEDERAL REVENUE IS INCREASING BY FOUR HUNDRED THOUSAND.
SO I WANT TO JUST TAKE A LITTLE TIME TO TALK ABOUT THAT.
SO LATER ON IN THE AGENDA, THERE'S A CONTRACT FOR FRONT LINE AND IT IS A WAY THAT WE WERE DOING OUR BILLING FOR MEDICAID THROUGH SPECIAL EDUCATION.
[00:20:01]
AND SO WE WERE USING A PRIOR VENDOR BEFORE.AND THE WAY THAT WE WERE PAYING THE BILL, IS THEY WERE WHEN THEY SENT US THE REVENUE, IT WOULD BE SHORT WHAT WE OWED, AND THAT'S HOW WE PAID THE BILL.
SO WITH THE NEW CONTRACT, WE WILL RECEIVE ALL THE REVENUE AND THEN WE WILL HAVE AN EXPENSE TO GO AND PAY THAT BILL.
SO IT IS ESSENTIALLY AN OFFSET.
SO WE'RE GOING TO INCREASE THE REVENUE, INCREASE THE BUDGET FOR OUR BUDGET NEUTRAL IMPACT. AND SO WE'LL TALK MORE ABOUT THAT WHEN THAT CONTRACT COMES UP.
AND THE OTHER ITEM TO BRING YOUR ATTENTION IS THERE IS AN ADDITION OF SEVEN MATH LAB FTE'S THAT ARE AFFECTING THE GENERAL FUND.
IT'S ABOUT FOUR HUNDRED AND SIXTY NINE THOUSAND DOLLARS FOR ALL OF THOSE FTE'S.
BUT THE NET IMPACT TO THE BUDGET WITH THE INCREASE IN THE MILEAGE REVENUE IS A POSITIVE FIVE HUNDRED AND THIRTY ONE THOUSAND DOLLARS.
ARE THERE ANY QUESTIONS? ANY QUESTIONS OF MS. MAYO? THANK YOU.
THANK YOU. LET'S GO TO ITEM FOUR.
CONSIDER APPROVAL OF THE EXTENSION OF THE EMPLOYEE CLINIC LEASE AS YOU REMEMBER WE DISCUSSED THIS EXTENSIVELY IN THE PAST AND WE INDICATED WE WOULD GO AHEAD WITH THE EXISTING CLINIC OFF OF GEORGE BUSH.
MR. GLICK BOARD OF TRUSTEES, DR.
THIS IS A RECOMMENDED ACTION ITEM TO EXTEND THE LEASE AT THE CLINIC PER THE TERMS OF THE CONTRACT. IT IS A THREE YEAR OPTION TO EXTEND THE LEASE FROM THE PRIOR APPROVED CONTRACT BY THE BOARD OF TRUSTEES.
AND THE RECOMMENDATION BEING TO DO THAT BASED ON PRIOR DISCUSSIONS WE'VE HAD ABOUT THE CLINIC. IN THIS EXTENSION, IT IS A SAVINGS TO THE DISTRICT OF ABOUT TWO THOUSAND EIGHT HUNDRED AND FORTY FOUR DOLLARS PER YEAR, MEANING WHAT WE'RE CURRENTLY PAYING IS GOING TO DECREASE BY TWO THOUSAND EIGHT HUNDRED FORTY FOUR DOLLARS FOR THE NEXT THREE YEARS.
IT DOES LOCK US IN TO THAT FIXED RATE AND ALLOWS THE CONTINUED CLINIC TO STAY AT THAT SITE. AND AS WE MOVE INTO A BOND PROGRAM, HAVE DISCUSSIONS ABOUT THE CLINIC WITHIN A FUTURE BOND PROGRAM.
ANY QUESTIONS ABOUT THE CLINIC FOR DR.
MR. MILLER. YEAH, I'M JUST READING THIS ITEM SIX IT SAYS NO, BASICALLY NO FURTHER LEASE EXTENSIONS. COULD THAT BE INTERPRETED TO SAY IT HAS TO NEGOTIATE A BRAND NEW LEASE? THERE'S NO RENEWAL OPTIONS.
IT'S NOT SAYING THAT YOU HAVE TO GET OUT AS MUCH AS IT IS SAYING WE'RE GOING TO RENEGOTIATE THOSE AFTER THE END OF THREE YEARS.
THAT'S CORRECT. YES SIR, WE WOULD HAVE THE OPTION IN TWO YEARS.
PER THE CURRENT TERMS WE HAVE TO NOTIFY THE COMPANY SIX MONTHS PRIOR TO THAT END DATE, WHICH IS GOING TO BE END OF MARCH 2022 BUT FOR AFTER THOSE THREE YEARS IT IS NOT SAYING WE'RE JUST GETTING OUT OF THERE EITHER.
WE DO HAVE THE OPTION TO GO BACK TO THE COMPANY AND RENEGOTIATE A FUTURE CONTRACT WITH DIFFERENT TERMS THAT WE WOULD MUTUALLY AGREE UPON AND COME BACK TO THE BOARD OF TRUSTEES AT THAT TIME. OK, SO WILL THAT TYPE OF INFORMATION BE KNOWN IN YOUR GUESSTIMATION IF AND WHEN WE'RE CONSIDERING ANY OTHER ACTION FOR PERMANENT CLINIC SPACE? YES, SIR, I WOULD. I THINK AS WE PROGRESS THROUGH THE BOND PROGRAM DISCUSSIONS IN THE FUTURE, THAT WOULD ALLOW US AS A DISTRICT TO DETERMINE WITHIN THAT BOND PROGRAM, DO WE HAVE A CLINIC OR NOT HAVE A CLINIC? AND THEN THAT DISCUSSION OF DO WE KEEP IT AT THE SAME PLACE OR REEVALUATE AND GROW OUR CLINIC? RIGHT. I GUESS WHAT I'M SAYING IN A BETTER WAY IS THAT COST ANALYSIS.
I'D LOVE FOR THAT TO BE PRESENT WHEN WE'RE EVALUATING THE OPTION OF EITHER BUILDING OR MOVING OR WHATEVER ELSE THERE IS.
YES SIR. AND WE WILL WE WILL INCLUDE THE COST OF THE CLINIC IN THOSE DISCUSSIONS.
OK. LET'S GO TO NEW BIDS NUMBER FIVE MR. BOOKER. ONCE AGAIN, TO MR. GLICK AND MEMBERS OF THE BOARD OF TRUSTEES TO DR.
LOPEZ, THE FIRST CONTRACT WE HAVE BEFORE YOU FOR YOUR CONSIDERATION IS THE PURCHASE OF DISPOSABLE PRODUCTS FOR THE STUDENT NUTRITIONAL SERVICES DEPARTMENT.
THE NOT TO EXCEED AMOUNT IS NINE HUNDRED THOUSAND DOLLARS AND IT IS A ONE YEAR CONTRACT.
THAT CONTRACT IS USED EXCLUSIVELY BY THE SNS DEPARTMENT.
THE NEXT CONTRACT FOR YOUR CONSIDERATION IS THE PURCHASE OF TEMPORARY PERSONNEL SERVICES . THE PRIMARY PROVIDER FOR THAT, OR THERE IS BUZZCLAN THEY ARE THE PRIMARY.
WE HAVE AN ALTERNATE, WHICH IS A VENDOR, KEYSTAFF WITH THE NOT TO EXCEED AMOUNT OF ONE MILLION, TWO HUNDRED AND FIFTY THOUSAND DOLLARS.
THAT IS A ONE YEAR CONTRACT WITH THREE OPTIONS TO RENEW.
THE NEXT CONTRACT BEFORE YOU FOR YOUR CONSIDERATION IS THE PURCHASE OF AN EXCLUSIVE
[00:25:04]
BEVERAGE VENDING EQUIPMENT AND SERVICES CONTRACT, IT IS A ONE YEAR CONTRACT WITH FIVE YEAR RENEWAL OR EXCUSE ME, WITH FIVE RENEWABLE OPTIONS.KEURIG DR. PEPPER, WHICH IS OUR CURRENT PROVIDER, IS BEING RECOMMENDED.
I DO WANT TO BRING TO THE ATTENTION OF THE BOARD OF TRUSTEES THAT THIS IS ONE OF TWO CONTRACTS WHICH PROVIDES A VENDOR EXCLUSIVE RIGHTS.
THE FIRST OF WHICH WAS THE APPAREL CONTRACT THAT WAS ON YOUR RENEWAL REPORT, WHERE THREE OF OUR SCHOOLS ARE NIKE THREE ADIDAS.
THEY HAVE EXCLUSIVE RIGHTS TO THOSE SCHOOLS.
THIS PARTICULAR CONTRACT FOR DR.
PEPPER IS AN EXCLUSIVE CONTRACT.
AND THE REASON I WANT TO BRING THAT TO YOUR ATTENTION IS IT DOES HAVE A NONCOMPETITIVE BEVERAGE PROVISION, WHICH MEANS THAT WE MAY NOT HAVE COMPETING BEVERAGES ON OUR SITES WITH THE EXCEPTION OF SNS AND THE CURTIS CALDWELL CENTER.
THE DISTRICT IS RECOMMENDING APPROVAL OF THAT CONTRACT WITH THE NOT TO EXCEED AMOUNT OF ONE HUNDRED THOUSAND DOLLARS.
NOW, THE ONE HUNDRED THOUSAND DOLLARS IS BASICALLY THE COST FOR US TO BUY A CASE AND OTHER GOODS AND SERVICES FROM THE FIRM.
IN YOUR PACKAGE, YOU'LL SEE SOME OF THE BENEFITS AND THE CONSIDERATION PROVIDED BY DR.
PEPPER FOR THOSE EXCLUSIVE RIGHTS.
THE NEXT CONTRACT IS THE PURCHASE FOR TRASH BAGS AND TRASH LINERS, WHICH THOSE ARE WAREHOUSED IN OUR WAREHOUSE.
PRIMARY PROVIDERS FOR THAT WOULD BE COMPLETE SUPPLY AND WEDGE SUPPLY, WITH AN ALTERNATE OF CENTRAL POLY WITH THE NOT TO EXCEED AMOUNT OF ONE HUNDRED AND TWENTY FIVE THOUSAND DOLLARS. THE NEXT CONTRACT IS FOR THE PURCHASE OF INSTRUCTIONAL MATERIALS AND RELATED SUPPLIES THROUGH SCHOOL SPECIALTY, IT'S ONE OF THE PUNCH-OUT PROVIDERS THAT WE HAVE AVAILABLE TO OUR DISTRICT.
THE NOT TO EXCEED FOR THAT CONTRACT IS FIVE HUNDRED AND SIXTY FOUR THOUSAND DOLLARS.
ANY QUESTIONS FOR MR. BOOKER ON NEW BIDS A THROUGH E? MR. BOOKER PLEASE PROCEED WITH THE INCREASE TO BIDS.
YES, SIR. THE NEXT CONTRACT BEFORE YOU FOR AN INCREASE IS FRONTLINE TECHNOLOGIES.
MRS. MAYO PROVIDED A BRIEF OVERVIEW OF THAT CONTRACT, WHICH WE ARE ADDING A APPLICATION TO PERFORM THE MEDICAID PROCESSING.
THE ADDITIONAL COST IS TO PROVIDE THAT PARTICULAR MODULE TO THE DISTRICT.
IT WILL INCREASE THE PARTICIPATION AS WELL AS ACCESS TO THE FRONTLINE SYSTEM.
THE INTEGRATION APPEARS TO BE MORE SEAMLESS THAN WHAT WE HAVE TODAY.
WE'RE RECOMMENDING AN INCREASE OF FOUR HUNDRED THOUSAND DOLLARS TO FACILITATE THE PURCHASE OF THAT ADDITIONAL MODULE.
THE NEXT CONTRACT FOR CONSIDERATION FOR APPROVAL IS OUR GRAINGER CONTRACT.
IT'S ANOTHER ONE OF OUR PUNCH-OUTS, WHICH IS BASICALLY FOR GENERAL TRADES AND MAINTENANCE PURCHASES. WE'RE NEEDING AN INCREASE OF 100,000 DOLLARS TO MAKE THE NEW NOT TO EXCEED AMOUNT OF THREE HUNDRED THOUSAND DOLLARS.
I THINK I'VE USED THE PHRASE PUNCH-OUT, AND I THINK I'LL JUST GIVE YOU AN OPPORTUNITY TO EXPLAIN WHAT A PUNCH-OUT IS.
PUNCH-OUT IS BASICALLY AN ORACLE TOOL THAT ALLOWS US TO GO TO THE VENDORS WEBSITE, CAPTURE THE DATA AND BRING IT BACK INTO THE ORACLE SYSTEM TO MAKE THE PURCHASE.
SO GRANGER IS ONE OF THE SIX THAT WE HAVE IN PLACE.
THE NEXT CONTRACT FOR YOUR CONSIDERATION FOR AN INCREASE IS FOR BROADCASTING SUPPLIES AND EQUIPMENT. THIS PARTICULAR CONTRACT IS BEING UTILIZED BY GRCTC AND OTHER DEPARTMENTS TO PURCHASE VIDEO EQUIPMENT.
B&H FOTO ELECTRONICS AND VIDEOTEX ARE THE PRIMARY AWARDS.
THE ORIGINAL AMOUNT IS 200,000 WERE REQUESTING AN ADDITIONAL INCREASE OF ONE HUNDRED THOUSAND DOLLARS FOR THOSE PURCHASES.
AND I BELIEVE THE REST OF THESE ITEMS WERE COVERED UNDER THE FACILITY'S AGENDA.
YES ITEM D WAS ALREADY TALKED ABOUT IN FACILITIES.
YES. ANY QUESTIONS OF MR. BOOKER ON INCREASES A THROUGH C.
LOPEZ, ANY NEED FOR AN EXECUTIVE SESSION? NO, SIR. THEN IT'S 5:11.
WE ARE ADJOURNED.
* This transcript was compiled from uncorrected Closed Captioning.