[I. Call to Order and Determination of Quorum]
[00:00:02]
THIS IS TUESDAY, JANUARY 11TH, AND THIS IS A REGULARLY SCHEDULED MEETING OF THE GARLAND INDEPENDENT SCHOOL DISTRICT.COMMITTEE OF FINANCE QUORUM IS PRESENT MS. HOGAN, ANYBODY ON PUBLIC FORUM? NO SIR. THANK YOU. WE'LL GO TO ITEM THREE.
[III. Superintendent's Message]
DR. LOPEZ, I WANT TO WELCOME EVERYBODY BACK TO THE 2022 SCHOOL YEAR.IT'S BEEN A GOOD FEW DAYS BACK, FULL TIME WITH STUDENTS, SO WE LOOK FORWARD TO ENDING STRONGER THAN WE STARTED.
AND I JUST WANT TO THANK THE BOARD FOR THEIR FULL SUPPORT OF OUR STUDENTS.
JUST WANT TO REMIND EVERYBODY IT'S BOARD APPRECIATION MONTH.
WHEN YOU SEE A BOARD MEMBER, THANK A BOARD MEMBER.
THEY DO A LOT BEHIND THE SCENES.
YOU ONLY SEE HIM HERE LIVE ON TV TWICE A WEEK.
BUT BEHIND THE SCENES IT'S ALMOST A FULL TIME JOB AND IN SOME CASES AND IN SOME WEEKS, IT FEELS LIKE IT'S MORE THAN A FULL TIME JOB.
SO THANK YOU TRUSTEES FOR ALL YOU DO.
THANK YOU, SIR. WE'LL GO TO ITEM 4 THESE ARE ITEMS THAT WILL BE ON OUR MEETING IN TWO
[IV.A. Information Items]
WEEKS. GO TO ITEM A RECEIVE A BOARD OF TRUSTEES CONTRACT RENEWAL REPORT, MR. BOOKER. IT'S ON PAGES FOUR THROUGH SIX.YES, SIR. TO MR. GLICK MEMBERS OF THE BOARD OF TRUSTEES TO DR.
LOPEZ. WE DO HAVE BEFORE YOU THE CONTRACT RENEWAL REPORT FOR THE MONTH OF JANUARY.
ALL OF THE CONTRACTS THAT ARE PRESENTED TO YOU ARE WITHIN THE REQUIREMENTS AND OF CH REGULATION. IT IS LISTED FOR YOUR REVIEW AS AN INFORMATION ITEM AND I'D BE HAPPY TO ANSWER ANY QUESTIONS THAT YOU MIGHT HAVE ABOUT ONE OF THE CONTRACTS.
WE'LL GO TO ITEM 4A TWO NOVEMBER 21 MONTHLY FINANCIALS.
MS. DAVENPORT. PAGES 7 THROUGH 16.
MR. GLICK BOARD OF TRUSTEES, DR.
LOPEZ BEFORE YOU ARE THE NOVEMBER 2021 MONTHLY FINANCIALS ALONG WITH THE ESSER REPORTS.
AND SO I'D BE HAPPY TO ADDRESS ANY QUESTIONS YOU HAD ON THESE.
ANYBODY HAVE ANY QUESTIONS? THEY'RE BEING NONE, THANK YOU.
GO TO ITEM 3, THE NOVEMBER 21 TAX REPORT YOU'RE GOING TO HANDLE FOR MS. COOPER. GOING TO GET ME AGAIN. YES, SO AS YOU CAN IMAGINE, IT'S PRIME TIME OUT THERE.
SO MS. COOPER IS BUSY RUNNING OUR TAX OFFICE.
BUT AGAIN, YOU HAVE BEFORE YOU THE NOVEMBER 2021 TAX REPORT, SHOWING A 9.75 PERCENT COLLECTED AT THIS.
AS OF TODAY, WE WERE AT 59.6 PERCENT COLLECTED.
ANYBODY HAVE ANY QUESTIONS ON THE TAX REPORT? NO, JUST A REMINDER THAT TAXES ARE DUE BY JANUARY 31ST.
THANK YOU. [LAUGHTER] OK, WE'LL GO TO ITEM FOUR.
RECEIVE STUDENT NUTRITION SERVICES MANAGEMENT UPDATE MS. MILLER. OK.
OK. GOOD AFTERNOON, CHAIRMAN GLICK, BOARD OF TRUSTEES, DR.
I'M GOING TO TALK TO YOU ABOUT QUARTER ONE.
SO THESE FIRST SLIDES ARE ABOUT OUR AVERAGE DAILY PARTICIPATION.
THIS ONE FOCUSES ON OUR BREAKFAST FOR QUARTER ONE FOR 21-22.
WE ARE AT APPROXIMATELY TWENTY FIVE PERCENT, SO WE ARE SLOWLY WORKING TOWARDS OUR PRE-COVID NUMBERS.
AND AGAIN, THAT OPERATE IS AUGUST THROUGH OCTOBER.
THE ADP, OUR ADP FOR LUNCH IS ABOVE THE SCHOOL NUTRITION ASSOCIATION MEDIAN.
WE'RE FORTUNATE TO HAVE THE PRIVILEGE TO SERVE FREE MEALS THIS YEAR TO OUR STUDENTS, SO THAT REALLY IS A BENEFIT OF THAT OF FREE MEALS.
SO IT'S NOT ONLY A BENEFIT TO OUR DEPARTMENT, BUT CERTAINLY TO OUR FAMILIES AS WELL.
THIS SLIDE BASICALLY BREAKS DOWN THE PERCENTAGE BY MONTH SO YOU CAN SEE FOR QUARTER ONE.
AS YOU CAN SEE, THERE'S A LITTLE BIT OF A DECREASE FOR SEPTEMBER DUE TO INTERCESSION.
AND OUR FOOD COSTS FOR Q1 IS A LITTLE BIT BELOW THE COUNCIL OF GREAT CITY SCHOOLS MEDIAN THAT IS DUE TO INCREASED REVENUE AND ALSO DEPLETING EXISTING WAREHOUSE STOCK.
OUR LABOR COSTS, THAT'S ALSO BELOW THE MEDIAN.
WHEN WE STARTED SCHOOL IN AUGUST, WE HAD 82 OPEN POSITIONS.
DECEMBER 1ST, WE HAD 52 OPEN POSITIONS AND WE'RE ALSO DEALING WITH A HIGHER ABSENCE RATE
[00:05:05]
DUE TO COVID. AS I KNOW, SEVERAL OTHER DEPARTMENTS AND SCHOOLS ARE DEALING WITH THAT AS WELL. SO ESSENTIALLY, WE ARE SERVING MORE MEALS, BUT WITH LESS LABOR HOURS.THIS SLIDE IS A COMBINATION OF THE TWO PRIOR SLIDES, SO IT'S OUR TOTAL EXPENSES AS A PERCENTAGE OF OUR REVENUE, WHICH HAS INCREASED.
THIS TALKS ABOUT OUR P&L TREND OVER THE YEARS, SO THE PAST COUPLE OF YEARS WE'VE BEEN OPERATING AT A DEFICIT DUE TO COVID, AND WE ARE PROJECTING TO BE POSITIVE ABOUT THREE POINT EIGHT MILLION DOLLARS THIS YEAR.
AND THIS NEXT SLIDE IS OUR FUND BALANCE.
SO YOU SEE THAT POSITIVE NUMBER WILL GET US BACK CLOSE TO OUR FUND BALANCE THRESHOLD.
AND AS A REMINDER, STUDENT NUTRITION IS ONLY ALLOWED TO HAVE A FUND BALANCE THAT IS EQUAL TO THREE MONTHS OF OPERATING EXPENSES DUE TO BEING A FEDERAL PROGRAM.
SO WE'RE GETTING CLOSE TO OUR THRESHOLD.
THAT'S A GOOD THING. MEAL DEBT.
I WANTED TO LEAVE THIS SLIDE IN HERE BECAUSE ALTHOUGH WE ARE SERVING FREE MEALS THIS YEAR, LIKELY WE WILL NOT BE NEXT YEAR, IT DOES NOT LOOK LIKE THAT WILL BE RENEWED.
SO WE WILL AGAIN NEED TO IMPLEMENT OUR CHARGE POLICY NEXT YEAR SO THAT WE DON'T HAVE LET MEAL DEBT GET OUT OF CONTROL.
OH, AND IF YOU HAVEN'T HEARD, WE'RE SUPER EXCITED TO ANNOUNCE THAT WE HAD A PERFECT AUDIT FROM THE TEXAS DEPARTMENT OF AGRICULTURE.
IT IS. [APPLAUSE] THANK YOU VERY MUCH.
IT IS A VERY DETAILED AND EXHAUSTING PROCESS, AS MANY ARE AWARE, AND WE HAD A LOT OF HELP HERE FROM THE CENTRAL OFFICE.
AND ALSO, I'M SO PROUD OF MY STAFF, MY OFFICE STAFF, AND THEN I WANT TO SAY A QUICK SHOUT OUT TO THE SCHOOLS WERE BULLOCK, CLUB HILL, COUCH, COYLE, LUNA NORTH GARLAND, SHUGART AND SOUTHGATE. SO ANOTHER KUDOS TO THAT MANAGEMENT STAFF AND EMPLOYEES, OPERATIONS SUPERVISORS. BUT EVEN THE SCHOOLS THAT WEREN'T ACTUALLY AUDITED REALLY DID HELP.
THEY HELPED US WITH EMPLOYEES.
IT'S A HUGE DEPARTMENT SUCCESS.
WE'RE REALLY PROUD. AND THEN IF YOU HAVE ANY QUESTIONS.
ARE THERE ANY QUESTIONS? MS. STANLEY. SO I JUST HAD A QUESTION ON WHEN YOU SAID THAT THE COSTS WERE SLIGHTLY DOWN BECAUSE OF RESERVES.
GOING FORWARD IS THERE ANY CONCERN THAT COSTS ARE GOING TO BE SLIGHTLY UP? BECAUSE OF CURRENT. I THINK IT'S POSSIBLE.
I DO THINK THAT THEY COULD RISE A LITTLE DUE TO INCREASED COST OF GOODS, BUT FOR NOW WE'RE NOT PROJECTING A HUGE INCREASE.
WE HAVE SO BECAUSE I'M SURE YOU'VE HEARD ABOUT SUPPLY CHAIN ISSUES, SO WE DID HAVE SOME EXCESS WAREHOUSE STOCK.
THERE'S BEEN A FEW EMAILS OUT IN THE WAY ABOUT WE MAY BE LOW ON BOWLS OR PLATES OR WHATEVER. SO AN EXAMPLE IS SOME OLD LIDS THAT WE HAD IN STOCK.
WE HAD TO REPURPOSE AND USE TO PUT FRUIT IN.
SO STUFF LIKE THAT HAS HELPED TO LOWER THOSE BECAUSE WE'VE REALLY DEPLETED THOSE DUE TO NOT THE INABILITY TO GET STUFF IN ON A TIMELY BASIS.
IT'S GOOD. MY WAREHOUSE SUPERVISOR IS EXCITED.
ON THE OUTSTANDING REPORT, WE GOT ON THE AUDIT.
WHAT IS THE TIMEFRAME OF THAT AUDIT? IT IS SCHOOL YEAR AND THEN SPECIFICALLY AS FAR AS MENUS.
THEY AUDITED US FOR OCTOBER AND THEN A WEEK IN NOVEMBER.
I DON'T KNOW WHAT PAGE IT WOULD BE FOR YOU.
IT'S THE TOTAL EXPENSE AS A PERCENT OF REVENUE.
YES. JUST LOOKING AT THAT, TRYING TO GET MORE UNDERSTANDING IS HOW WE GO FROM ALMOST ONE HUNDRED AND THIRTY PERCENT DOWN TO 80.
WELL. I'M ASSUMING IT IS MORE THAN JUST THE COVID IMPACT.
WELL, A LOT OF THAT IS SO WE STILL WE HAVE A LOT OF STATIC EXPENSES.
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AND WHEN YOUR REVENUE SEVERELY DECREASES, AS IT DID DURING COVID, THAT DOES SKEW YOUR EXPENSES HIGHER.SO BECAUSE A LOT OF THAT IS JUST PART OF DOING BUSINESS AND YOU DON'T SEE AS MUCH FLUCTUATION, BUT THEN WITH INCREASED REVENUE AND USE LOSS OF LABOR HOURS, BEING ABLE TO USE PRODUCT THAT WE HAVE THAT HAS INCREASED OR DECREASED THAT SPEND, BUT WITH INCREASED REVENUE. SO REMIND ME WHAT THE CGCS MEDIAN IS.
THAT IS THE CITY OF GREATER SCHOOL.
HANG ON. IT IS A MEDIAN FROM THE THINK IT'S, I WANT TO SAY, 17 LARGEST DISTRICTS OF PUBLIC SCHOOLS. SO IT'S LIKE OUR PEER GROUP. YES, IT'S COUNCIL OF GREAT CITY SCHOOLS.
OK, SO 20 AND 21 LOOKING AT THE CHART AND THEN WHAT YOU'RE SAYING IS REVENUE DECLINED BECAUSE WE HAD FEWER KIDS IN SCHOOL EATING.
YES SIR. BUT OUR FIXED OVERHEAD MADE THE RATIO OUT OF WHACK.
BUT NOW THAT BASICALLY EVERY MEAL IS BEING PAID FOR, YES, FROM A FEDERAL SOURCE, I GUESS THAT THE EXPENSE RATIO LOOKS BETTER.
SO WHAT DO YOU THINK IS A MORE I MEAN, WHICH ONE OF THESE YEARS IS THE MORE NORMALIZED GOING BACK TO 17 18? YES, ABSOLUTELY.
OK, SO THAT'S HOW WE WOULD NORMALLY LOOK.
YES, SIR. AND THEN YOU MENTIONED THE MEAL DEBT BALANCE.
I KNOW WHEN I FIRST GOT ON THE BOARD IT WAS BALLOONING OUT OF CONTROL.
THE MECHANISMS THAT WERE PUT IN PLACE BACK THEN APPEAR TO HAVE WORKED.
YES. WE WON'T KNOW THIS YEAR BECAUSE EVERYTHING'S PAID FOR.
ABSOLUTELY. SO GOING FORWARD, I JUST WANT TO KEEP THAT NUMBER IN FRONT OF THE BOARD AS WE GET TO IF WE EVER GET TO NORMALIZED OPERATIONS OF ANY KIND WITHIN A SCHOOL DISTRICT.
BUT THAT'S WHY I LEFT IT IN THERE, JUST AS A REMINDER THAT IF WE AREN'T ABLE TO DO THAT, THAT WE WILL HAVE TO REALLY ANALYZE THAT AS WE GO FORWARD.
GREAT. AND I DO THINK OUR EXISTING PROCEDURE WAS WORKING.
AND CONGRATULATIONS ON THE AUDIT.
ANY OTHER QUESTIONS FOR MS. MILLER? WE THANK YOU VERY MUCH.
OK, THANK YOU. OK, WE'LL GO TO 4 B ACTION ITEMS.
[IV.B. Action Items (Non Consent)]
NUMBER ONE CONSIDER APPROVAL OF BUDGET TRANSFERS AND AMENDMENTS.GOOD EVENING MR. GLICK CHAIRMAN MEMBERS, DR.
LOPEZ. I'M BRINGING YOU THE JANUARY 2022 BUDGET AMENDMENT.
IF YOU LOOK ON PAGE 34, YOU'LL SEE THAT WE HAVE OUR NORMAL BUSINESS OF CROSS FUNCTION TRANSFERS THAT NET OUT TO ZERO AS NORMAL BUSINESS.
WE ARE ALSO REQUESTING A REDUCTION OF $8.4 MILLION DOLLARS OUT OF FUNCTION 11.
THIS IS DUE TO LOWER THAN EXPECTED EXPENSES FOR ICON VIRTUAL SCHOOL.
ARE THERE ANY QUESTIONS? ANY QUESTIONS? THANK YOU VERY MUCH.
THANK YOU. OK, LET'S GO TO OUR NEW BIDS.
ONCE AGAIN, TO MR. GLICK, MEMBERS OF THE BOARD OF TRUSTEES, TO DR.
LOPEZ. WE DO HAVE THE FIRST CONTRACT BEFORE YOU FOR YOUR CONSIDERATION IS THE PURCHASE OF FUEL SERVICING.
JUST AS AN INFORMATIONAL, THE RECOMMENDED AWARD IS TO SB FLEET LUBE FOR ONE MILLION NINE HUNDRED AND FIFTY THOUSAND DOLLARS.
JUST FOR INFORMATION WANT TO JUST REMIND YOU WE HAVE TWO CONTRACTS FOR FUELING OUR VEHICLES? THIS PARTICULAR CONTRACT IS FOR THE FUEL THAT'S PROVIDED ON SITE TO FUEL THE YELLOW FLEET. WE HAVE ANOTHER CONTRACT THAT'S BASED OFF THE OPUS PRICING.
WE HAVE ANOTHER CONTRACT FOR FUELING THE WHITE FLEET THAT THE FUEL ACTUALLY GOES INTO THE TANK. THAT'S A SEPARATE CONTRACT THAT WE USE TO DO SPOT QUOTES, BUT THIS IS THE CONTRACT THAT'S USED TO, IN FACT, PROVIDE SERVICING OF THE YELLOW BUSSES EACH EVENING.
THAT'S THE NOT TO EXCEED AMOUNT OF ONE MILLION 950,000.
THE NEXT CONTRACT FOR YOUR CONSIDERATION AND APPROVAL IS FOR TRUANCY AND DROPOUT PREVENTION SERVICE.
I'M SORRY, I WAS GOING TO ASK YOU A QUESTION ON THAT BEFORE WE MOVE ON.
I'M SORRY, MR. BOOKER. NO PROBLEM.
JUST REAL QUICK. JUST FOR ME EDUCATIONALLY, WHEN YOU TALK ABOUT THE WHITE FLEET AND THE YELLOW FLEET. SO THE YELLOW FLEET IS THOSE GAS TANKS ARE FILLED UP WITHIN THE FACILITY THAT WE HAVE THE BUS BARN.
WELL, THE YELLOW FLEET ARE THE ACTUAL SCHOOL BUSSES THE COMPANY ACTUALLY BRINGS THE FUEL ON SITE ACTUALLY PERFORMS THE SERVICE TO FUELING ALL THE BUSSES.
IS THAT A IN-GROUND STORAGE TANK WE HAVE WITH THE
[00:15:04]
THEY ACTUALLY FILL THE BUSSES.I'M SORRY. THEY BRING A TRUCK OUT AND FILL UP THE BUSSES AND THEY FILL UP EVERY BUS.
YES, SIR. OK, AND THEN TALK ABOUT THE WHITE FLEET.
WHAT'S QUOTE EVERY TIME WE NEED A TANK FULL OF GAS.
THEY COME OUT AND FILL UP THOSE TANKS, AND THE WHITE FLEET USES THOSE TANKS TO REFUEL.
AND THE WHITE FLEET IS THAT LIKE A REQUISITION.
THOSE ARE ALL OF OUR MAINTENANCE VEHICLES SCHOOL SERVICE WAREHOUSE.
BUT THAT'S A REQUISITION OF SOMETHING NEEDS GAS.
THEY GET PERMISSION TO USE THE PUMP, I GUESS.
I THINK THEY HAVE A CARD SYSTEM, JACK.
IS THAT RIGHT? WE HAVE A KEYPAD MICROPHONE? SORRY.
GOOD EVENING. YES, WE DO HAVE AT THE FUEL ISLAND, WE HAVE A KEYPAD SYSTEM, SO THEY PUNCH IN THEIR INFORMATION, WHICH BASICALLY CHARGES IT TO A GENERAL LEDGER ACCOUNT CODE BACK TO THEIR DEPARTMENT. OK, AND WE PURCHASE OUR FUEL THEN BOTH SOURCES IN BULK.
IS THAT WHAT YOU SAY. WE SPOT QUOTE THE FUEL THAT GOES INTO THE TANKS.
WHAT ABOUT THE ONES WHERE THE TRUCK COMES BY AND GASES UP THE BUS? THAT'S BASED OFF THE OPUS PRICE THAT DAY.
SO EACH DAY WE HAVE A REPORT FROM OPUS, WHICH BASICALLY TELLS US THE PRICE WE SHOULD PAY.
AND THEN THERE'S A MARKUP FOR EACH GALLON THAT THEY FUEL SO THEY DON'T TAKE ANY PRICE RISK IN THE GAS. NO SIR.
THEY JUST DELIVER IT BASED ON WHATEVER THE MARKET PRICE IS.
WHATEVER THE MARKET IS THAT DAY.
YEAH. MR. YOUNGKIN. YOU MIGHT WANT TO HANG AROUND.
YES, SIR. THIS IS NOW THE FOURTH TIME I'VE BEEN ON THIS RODEO, AND I'VE ALWAYS HAD ISSUES WITH THIS PARTICULAR CONTRACT BECAUSE I FEEL AS THOUGH, I MEAN, WE'RE PAYING SOMEONE ONE POINT SEVEN MILLION TO FILL OUR GAS TANKS.
NOT THAT DOESN'T INCLUDE THE FUEL.
CORRECT. THE FIRST NUMBER IS JUST THE SERVICE FEE.
YEAH, THAT'S JUST FOR SOMEBODY TO DO IT.
AND I UNDERSTAND WE CANNOT PUT BUSSES THROUGH GAS STATIONS.
IT WOULD BE. AND IF WE HAD IN-GROUND TANKS, WE HAVE TOO MANY BUSSES.
I GUESS THE QUESTION I HAVE IS ANY SCHOOL DISTRICT DOING THIS THEMSELVES WHERE THEY BUY THEIR OWN TRUCKS AND THEY HAVE SOMEBODY WHO GOES AND PICKS UP FUEL FOR THE TRUCKS AND THEN GOES AROUND AND FUELS IT AND DOESN'T OUTSOURCE IT BECAUSE I THINK ONE POINT SEVEN MILLION DOLLARS COULD GO A LONG WAY TOWARDS SETTING THAT UP.
MR. JOHNSON, I DO NOT KNOW THE ANSWER TO YOUR QUESTION.
A LITTLE HISTORY THAT I KNOW ABOUT GARLAND IS THAT AT ONE TIME, OUR DRIVERS WERE FUELING BUSSES AND WE HAVE LIMITED CAPACITY WITH OUR THE AREAS THAT WE HAVE.
PLUS, THERE WAS AT ONE TIME THAT WAS OFF THE CLOCK AND IT BECAME ON THE CLOCK.
AND SO THAT'S AND THEN WE BECAUSE OF THE QUANTITY OF BUSSES WE HAVE, IT BECAME MORE EFFICIENT TO HIRE THE OUTSIDE SERVICE.
AND ACTUALLY, FROM A SERVICE STANDPOINT, IT WORKS VERY WELL BECAUSE THEY DO HAVE THE FLEET ONE NIGHT AND THE OTHER HALF THE FLEET THE NEXT NIGHT AND SO FORTH.
AND SO WE USED TO HAVE AN ISSUE FROM TIME TO TIME WITH, YOU KNOW, BUSSES RUNNING OUT OF GAS AND THAT SORT OF THING. WELL, WE DON'T HAVE THAT ISSUE ANY LONGER, BUT I CAN'T ANSWER YOUR OTHER QUESTION, SIR.
YEAH, I MEAN, AND THAT'S ALWAYS WHAT I'VE HEARD, TOO, IS THAT THERE WAS A PERIOD OF TIME AND TRUST ME, I GET THAT BECAUSE YOU GOT PEOPLE GOING OVERTIME, YOU'RE HAVING TO PAY.
YOU END UP PAYING THAT MUCH MONEY IN ADDITIONAL WAGES FOR PEOPLE TO SIT IN THERE WAITING FOR AN OPPORTUNITY TO FUEL THE BUS.
THAT'S NOT WHAT I'M SUGGESTING.
I'M SUGGESTING WE DO WHAT THESE PEOPLE ARE DOING.
WE HAVE SOME DEDICATED EMPLOYEES THAT PICK UP FUEL AND FUEL TRUCKS WOULD GO AND FUEL HALF THE FLEET ONE NIGHT AND HALF THE FLEET THE NEXT NIGHT.
THINGS OF THAT NATURE, I JUST CAN'T IMAGINE THAT WE COULDN'T SET UP SOMETHING WHERE WE WEREN'T PAYING ONE POINT SEVEN MILLION DOLLARS FOR SOMEONE JUST TO FILL UP OUR GAS TANKS EVERY YEAR, AND THEN WE'RE PAYING MILLIONS MORE IN FUEL EXPENSES ON TOP OF IT.
I WAS JUST WONDERING IF ANYBODY'S EVER EVEN SAT DOWN AND LOOKED AT HOW MUCH OF IT COST TO SET UP AN OPERATION LIKE THAT.
DOESN'T SOUND LIKE THAT'S THE CASE.
SIR. TO MY KNOWLEDGE, IT HAS NOT BEEN DONE.
THAT'S NOT TO SAY THAT IT COULDN'T BE DONE.
WELL, DR. LOPEZ, I THINK YOU YOU FEEL YOU CAN SENSE THAT MAYBE WE WOULD LIKE YOU TO EXPLORE THAT, PLEASE, AND MAYBE BRING BACK SOME ESTIMATES AT ONE OF THE FUTURE FINANCE COMMITTEE MEETINGS? YEAH, WE COULD DO THAT.
YOU KNOW, LIKE MR. JOHNSON SAID, THAT IN MY EXPERIENCE, I'VE SEEN DIFFERENT THINGS DONE.
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SOME TRANSPORTATION DEPOTS ARE VERY MODERNIZED WITH BUS WASHING SYSTEMS AND HUGE LINES OF AREAS TO FILL YOUR TANKS.WE DON'T HAVE THE LAND FOR THAT AT OUR CURRENT SITES.
I'VE ALSO SEEN THAT THERE'S BEEN PARTNERSHIPS WITH DIFFERENT PLACES.
IT COULD BE WALMART GAS, EXXON GAS, DIFFERENT STATIONS, BUT WITH 350 BUSSES, THAT'S VERY HARD TO MANAGE. SO I SEE WHERE WE'RE AT.
I THINK WE CAN LOOK INTO HOW MUCH A RIG WOULD COST OR HOW MANY RIGS THEY HAVE.
LOOK AT THE SYSTEM AND SEE HOW LONG IT WOULD TAKE FOR US TO BREAK EVEN ON SOMETHING LIKE THAT, YOU KNOW? SO I DO REMEMBER WHAT YOU WERE REFERENCING AT ONE POINT, THE DRIVERS WERE FILLING UP THEIR BUSSES AND NOT CLOCKING, OFF THE CLOCK.
RIGHT. THEN WE KNEW WE HAD TO PUT THEM ON THE CLOCK AND THAT STARTED TO CHANGE THE DYNAMICS. SO YEAH, SO I THINK ANOTHER METHOD MIGHT MAKE SENSE AND WE CAN LOOK AT THAT.
AND IF AT THE END OF THE DAY IT DOESN'T MAKE ANY FINANCIAL SENSE TO TRY TO DO YOUR OWN OPERATION, THEN I'M MORE COMFORTABLE WITH THIS.
BUT EVEN IF IT WOULD COST FOR LIKE A FEW YEARS MORE AND IN THE LONG RUN, WE GET THAT MONEY BACK, I THINK THAT THAT'S SOMETHING WORTH LOOKING INTO.
OK, ANY OTHER QUESTIONS FOR EITHER MR. BOOKER OR MR. YOUNGKIN? OK, MR. BOOKER, WOULD YOU PROCEED THEN? THANK YOU, SIR. THE NEXT CONTRACT FOR THE PURCHASE OF TRUANCY AND DROPOUT PREVENTION SERVICES, THE RECOMMENDED REWARD IS TO RAAWEE K-12 SOLUTIONS.
IT'S ONE HUNDRED AND EIGHT THOUSAND SIXTEEN DOLLARS A YEAR FOR THAT SERVICE.
THE NEXT CONTRACT IS THE CONTRACT FOR FULL SERVICE, CUSTODIAL AND RELATED SERVICES.
THIS IS THE CONTRACT WE DID REVIEW AT THE FACILITIES COMMITTEE, BUT I WOULD JUST GO BACK OVER THAT. WE'RE RECOMMENDING AHI FACILITY SERVICE INC.
FOR THE NOT TO EXCEED AMOUNT FOR THE FIRST YEAR SERVICES OF SIX MILLION SEVEN HUNDRED AND SIXTY THOUSAND DOLLARS.
WE DID UTILIZE A STANDARD RUBRIC IN ACCORDANCE WITH THE STATUTE TO COME UP WITH THE EVALUATION CRITERIA, AS WELL AS THE COMMITTEE THAT MR. BEACH AND HIS GROUP WERE INVOLVED IN THAT EVALUATION AND WE RECOMMEND THE AWARD AS IS STATED.
MS. STANLEY. CAN WE JUST BACK UP? BECAUSE I DID READ MY HANDBOOK, WE MOVED TOO FAST? YES. WOULD YOU LIKE TO GO BACK TO ITEM B? YEAH, FOR THE TRUANCY AND DROPOUT PREVENTION? WHAT HAVE WE BEEN USING BEFORE? I MEAN, TRUANCY AND DROPOUT ISN'T NEW, RIGHT? I BELIEVE IT'S THE SAME COMPANY, BUT NEW CONTRACT.
YES, MA'AM. IT IS THE SAME COMPANY, A NEW CONTRACT.
THE PRICE HAS ACTUALLY GONE UP.
WE PAID LESS THAN SEVENTY FIVE THOUSAND PREVIOUSLY FOR THIS, THE SERVICES.
WE ADDED SOME ADDITIONAL SERVICES ON TO HELP US WITH OUR RECOVERY EFFORTS.
AND SO IN ORDER TO COVER THAT, IT DOES COST MORE.
SO IS THIS GOING TO BE A ONE TIME OR IS THIS GOING TO BE A YEARLY? EVERY YEARLY? SO WE WERE PAYING SEVENTY FIVE A YEAR, BUT NOW WE'LL PAY ONE HUNDRED AND EIGHTY A YEAR. YES.
THANK YOU. PLEASE PROCEED, MR. BOOKER. THE NEXT CONTRACT FOR YOUR CONSIDERATION IS THE PURCHASE OF THE WIRELESS LAN EQUIPMENT AND SERVICES RECOMMENDED SOLUTION OR THE RECOMMENDED COMPANY FOR THIS IS DISYS SOLUTIONS INCORPORATED.
THIS IS BEING FUNDED BY 95 PERCENT OF OUR ESSER FUNDS.
THIS IS TO UPGRADE OUR NETWORK SYSTEM AND WIFI THROUGHOUT THE BUILDINGS.
NOT TO EXCEED AMOUNT IS $7 MILLION DOLLARS.
THE NEXT CONTRACT. HOLD ON MR. BOOKER. YES. MS. GRIFFIN. YES.
MR. BOOKER IN THIS BID FOR THE WIRELESS.
IS THERE ANY GUARANTEES OF SERVICES, OUTAGES AND ALL OF THOSE KINDS OF THINGS? MR. YEAGER YOU WANT TO WOULD YOU LIKE TO ANSWER THAT.
BUT WHAT ARE WE GETTING IN RETURN AND WHAT'S IN THE CONTRACT TO ENSURE THAT THEY'RE GOING TO DELIVER ON WHAT IS BEING REQUESTED? YEAH, THIS IS PART OF THE ESSER PROJECT THAT WE TALKED ABOUT TO UPDATE THE ENTIRE WI-FI INFRASTRUCTURE ACROSS ALL FACILITIES, INCLUDING ALL SCHOOLS AND ALL BUILDINGS.
AND SO IT'S A ONE FOR ONE REPLACEMENT FOR EACH WIFI ACCESS POINT.
[00:25:04]
THEY'RE GOING TO PUT IN A NEW SYSTEM IN AS WE TALKED ABOUT PREVIOUSLY.BUT IS THERE ANY SERVICE THAT COMES WITH THIS? YES. WE'RE USING PART OF THE SERVICES IS THEY'RE GOING TO TAKE CARE OF IT ALL.
IT'S TURNKEY. AND SO THEY WILL BE THE ONES BRINGING IN.
THEY'RE PUTTING IT ALL UP FOR ALL THROUGH THEM.
AND WHEN THEY WALK AWAY, SHOULD WE HAVE PROBLEMS, WHAT'S IN THE CONTRACT? YEAH, WE CURRENTLY USE DISYS AS OUR SERVICE PROVIDER FOR MOST OF OUR OTHER SERVICES.
OK, SEE, THAT'S WHAT I'M GETTING TO.
BUT FOR ME, I NEED TO UNDERSTAND THAT THERE ARE THINGS IN THE CONTRACT THAT GUARANTEE VENDORS TO GIVE US WHAT IS EXPECTED AND THE QUICK TURNAROUND ON IF SOMETHING OR IF WE HAVE PROBLEMS. THAT'S MY CONCERN.
SO BASICALLY, YOU'RE SAYING THAT WE USE THEM ALREADY AND ALL OF THAT STUFF WE ALREADY KNOW AND THAT THEY ARE GOOD WITH RESPONDING TO ANY OF THE ISSUES WE MIGHT HAVE.
ANY OTHER QUESTIONS? MS. STANLEY. I THOUGHT THAT IT WAS ALL COMING FROM ESSER.
WHY IS IT NOW COMING FROM ESSER AND GENERAL? THE SMALL PORTION OF THAT? SO IT'S A CONTRACT.
SO UNFORTUNATELY, WE'VE BECAUSE TO MEET EDGAR COMPLIANCE, YOU MAY WANT TO TALK MORE ABOUT THAT. THIS IS A NEW CONTRACT OUT.
AND SO WE'RE GOING TO USE OUTSIDE OF THE ESSER FUNDING, WE'RE ALSO GOING TO USE IN CASE ONE BREAKS, WE'RE GOING TO USE FUNDING FOR THAT AND IT'S NOT OUT OF THE ESSER POT.
DOES THAT MAKE SENSE? IT'S OUT OF THE GENERAL FUND? AND SO THE THE WHOLE CONTRACT IS BASICALLY FOR ANY SERVICES THROUGHOUT THE YEAR AS WELL WITHIN THE WIFI GOING FORWARD.
OKAY. AND I HAVE ONE QUESTION. THIS HAS NOTHING TO DO WITH TOWERS, DOES IT? THIS HAS NOTHING TO DO WITH TOWERS. IT'S JUST IN BUILDING WIFI.
OKAY. THIS IS ALL INTERIOR WI-FI ACCESS POINT.
SO THESE ARE ALL INSIDE SCHOOLS.
EVERYTHING'S INSIDE THE SCHOOL.
SO THIS IS OUR WIRELESS THAT CONNECTS ALL OF OUR ONE TO ONE PROGRAM DEVICES WITHIN THE CLASSROOM, WITHIN OUR FACILITIES AND EVERYWHERE.
NOTHING TO DO WITH OUTSIDE SERVICES AND THE TOWERS ARE OUTSIDE SERVICES.
IS THIS AN UPGRADE? THIS IS AN UPGRADE THIS IS TO THE LATEST AND GREATEST MODEL.
DOES THAT MEAN IT'S FASTER? WHAT DOES THE UPGRADE MEAN? THE UPGRADE MEANS IT PROVIDES.
IT ALLOWS US TO PROVIDE BETTER CONNECTIONS THROUGHOUT AS NEW TECHNOLOGY COMES UP.
NEW YOU'VE SEEN WI-FI SIX YOU'VE SEEN WI-FI VARIATIONS GOING UP, BUT NOW THEY MEET THE STANDARD. OUR OLDER DEVICES ARE WAY OUT OF STANDARD, AND SO THIS ALLOWS US TO CONTINUE TO GROW AND MAXIMIZE OUR WIFI ACROSS ALL BUILDINGS.
ANYBODY ELSE. IN THE PREVIOUS WI-FI WAS UPDATED IN A PREVIOUS BOND.
FACILITIES DID NOT GET THAT UPGRADE.
THAT WAS ONLY SCHOOLS. AND SO WHAT WE'RE DOING EVERY SINGLE FACILITY AND SCHOOLS.
AND SCHOOLS. OK, ANY OTHER QUESTIONS? MR. SELDERS.
YES. THANKS FOR THE PRESENTATION.
ON YOUR RUBRIC YOU HAVE DISYS TWICE IS THAT TWO SEPARATE ENTITIES OR DEPARTMENTS WITHIN DISYS OR HOW'S THAT. NO, THOSE ARE TWO SEPARATE PRODUCTS.
OK. SO THEY LISTED TWO DIFFERENT PRODUCTS.
YES. AND WE CHOSE THE MERAKI PRODUCT.
PROCEED, MR. BOOKER ON YOUR LETTER E.
THE NEXT CONTRACT IS FOR THE PURCHASE OF CHROMEBOOKS.
THE DISTRICT IS RECOMMENDING LENOVO TO PROVIDE THAT EQUIPMENT SERVICE TO US FOR A NOT TO EXCEED AMOUNT OF FOUR MILLION FIVE HUNDRED THOUSAND.
AND AS STATED IN THE ADMINISTRATIVE RECOMMENDATION, 80 PERCENT OF THAT WOULD BE ESSER FUNDING AND 20 PERCENT FOR GENERAL FUND.
ANY QUESTIONS? MR. MILLER? SO IS THIS A WHEN IT COMES TO EQUIPMENT, ESPECIALLY WITH CHROMEBOOKS, IT'S HARD TO TALK ABOUT ONE TIME EXPENSES BECAUSE I KNOW IT'S AN ONGOING THING.
BUT IS THIS AN ANNUAL EXPENSE THAT WE'RE BEING ABLE TO SUPPLEMENT OUT OF ESSER? IT'LL BE FOUR POINT FIVE MILLION DOLLARS TO OUR GENERAL FUND WHENEVER ESSER RUNS OUT.
THIS IS WHAT WE CAN EXPECT GOING FORWARD TO RENEW THE EQUIPMENT, CHROMEBOOKS, ET CETERA.
TO MEET THE REQUIREMENTS OF ESSER AND THE CONTRACT REQUIREMENTS WITHIN ESSER AND EDGAR, WE HAD TO GO BACK OUT FOR COMPETITIVE BIDDING FOR OUR CHROMEBOOKS AND, YOU KNOW, WE'RE ALL ONE TO ONE NOW. AND SO THIS IS SUPPLEMENTING AND ACTUALLY GOING TO USE OUR CURRENT, REDUCE OUR CURRENT BUDGET BECAUSE WE'RE ACTUALLY GONNA USE THIS FOR THE NEXT THREE YEARS.
AND THE REASON THERE'S A OTHER SMALL PERCENTAGE IS BECAUSE WE ALWAYS BUY CHROMEBOOKS.
THIS IS KIND OF OUR NEW CONTRACT THAT WE'RE GOING TO BE WORKING OFF ANY PURCHASE OF OUR CHROMEBOOKS GOING FORWARD.
SO FOR THE NEXT THREE YEARS, WE HAVE THE BENEFIT OF ESSER TO HELP US WITH OUR CHROMEBOOK EXPENSE. THAT IS AN ONGOING EXPENSE.
AND THEN IN THE FOURTH YEAR, IF THERE'S NO ADDITIONAL FUNDING, THAT'LL BE SOMETHING THAT THE BUDGET NEEDS TO BE PREPARED.
THE GENERAL FUND NEEDS TO BE PREPARED TO ABSORB.
CORRECT. AND THAT'S KIND OF WE HAD THAT BUDGET MARK IN THERE FOR OUR MIDDLE SCHOOL HIGH SCHOOL READY, ONE TO ONE PROJECT.
SO THAT'S KIND OF HOW WE WILL DO IN THE NEXT FOUR OR FIVE YEARS.
[00:30:03]
SO THIS YEAR, THESE CHROMEBOOKS ARE GOING WHERE? THESE ARE GOING TO SUPPLEMENT OUR CURRENT MIDDLE SCHOOL HIGH SCHOOL ONE TO ONE PROGRAM GOING FORWARD. ALL RIGHT.ANY OTHER QUESTIONS? THANK YOU, GENTLEMEN. PLEASE PROCEED, MR. BOOKER WITH LETTER F.
THE NEXT CONTRACT FOR YOUR CONSIDERATION IS THE PURCHASE OF ONLINE INTERVENTION READING PROGRAMS. THE DISTRICT IS RECOMMENDING LEXIA LEARNING SYSTEMS WITH A NOT TO EXCEED AMOUNT OF $500,000.
MS. GRIFFIN. YES. SO IS THIS NEW IS THIS THE NEW PLATFORM? IS THIS WHAT WE FOUND IN THE ACCELERATED PLAN? DR. CADDELL.
THANK YOU FOR THAT QUESTION, MS. GRIFFIN. THIS IS NOT A NEW PROGRAM.
WE'VE BEEN USING IT FOR SEVERAL YEARS.
THIS IS A RENEWAL OF THAT CONTRACT.
OH. WE ARE IN THE PROCESS OF EVALUATING ALL OF OUR INTERVENTION PROGRAMS, BOTH IN READING AND MATHEMATICS, TO MAKE SURE THAT WE ARE GETTING THE OUTCOMES THAT WE WOULD EXPECT TO SEE. AND SO THIS IS CURRENTLY IN THE PROCESS OF BEING REVIEWED AND CONSIDERED.
AND SHOULD WE WISH TO CONTINUE IT, THIS CONTRACT WILL ALLOW US TO DO THAT.
OK, BUT WE ARE REVIEWING THE EFFECTIVENESS OF ALL OF THE PROGRAMS THAT WE HAVE AS IT RELATES TO INTERVENTION.
YES MA'AM. AND THEN I UNDERSTAND THAT WE JUST NEED THIS IN PLACE IF WE NEED TO MAKE A DECISION. YES, MA'AM.
ANY OTHER QUESTIONS? OK, SO THAT COMPLETES THE NEW BIDS.
ANY OTHER QUESTIONS ON THAT? IF NOT, MR. BOOKER, PLEASE PROCEED WITH ITEM THREE INCREASE.
YES, SIR, WE DO HAVE BEFORE YOU AN INCREASE FOR TEMPORARY STAFFING FOR THE HUMAN RESOURCES. THIS IS SUPPORT STAFF ON DEMAND.
THE ORIGINAL AMOUNT WAS SEVENTY FOUR THOUSAND NINE HUNDRED AND NINETY NINE DOLLARS.
THE INCREASE REQUESTED IS ONE HUNDRED AND TWENTY SEVEN THOUSAND FOUR HUNDRED.
THIS SERVICE IS USED TO SUPPLEMENT OUR SUBSTITUTE POOL, WHERE IF WE CAN'T PROVIDE SUBSTITUTES THIS IS A THIRD PARTY COMPANY THAT WE CAN USE TO PROVIDE THOSE SUBSTITUTES OR ADDITIONAL SUBSTITUTES AS NEEDED.
THERE BEING NONE THANK YOU, MR. BOOKER. DR.
LOPEZ, ANY FOR AN EXECUTIVE SESSION.
WE ARE ADJOURNED.
* This transcript was compiled from uncorrected Closed Captioning.