[I. Call to Order and Determination of Quorum ]
[00:00:03]
GOOD AFTERNOON. IT'S NOW 4:08 P.M..
THIS IS A REGULARLY SCHEDULED MEETING OF THE GARLAND INDEPENDENT SCHOOL DISTRICT FINANCE COMMITTEE.
MS. HOGAN, ANYBODY SPEAKING ON PUBLIC FORUM? NO. OKAY, LET'S GO TO ITEM THREE.
[III. Superintendent's Message]
DR. LOPEZ.NOTHING TO SHARE. JUST WE APPRECIATE OUR TEACHERS, OUR PRINCIPALS AND COUNSELORS.
THIS WEEK WE'RE SENDING OUT IT'S BABE'S FROM THE BOARD AND BAKER'S FROM THE BOARD.
SO THIS IS A RECOGNITION FOR OUR TEACHERS PRINCIPALS FOR THEIR APPRECIATION WEEK LAST WEEK.
IT'S NOT JUST REGULATED TO THEM.
WE DID HAVE ONE SNAFU YESTERDAY WITH BABE'S AT SACHSE.
WE'RE HOPING TO RECTIFY IT, BUT WE SHOULD HAVE MEALS FOR EVERYONE.
AND SO WE HOPE TO KEEP THIS TRADITION FOR YEARS TO COME.
OK. LET'S GO TO ITEM 4 AGENDA ITEMS FOR THE MEETING OF MAY 22ND.
[IV.A. Information Items]
ITEM A RECEIVE BOARD OF TRUSTEES CONTRACT RENEWAL REPORT FOR MAY 2022.MR. BOOKER. AND YOU HAVE A REVISED DOCUMENT THAT'S IN YOUR PACKET.
TO MR. GLICK MEMBERS OF THE BOARD OF TRUSTEES, TO DR.
I'M AVAILABLE TO ANSWER ANY QUESTIONS THAT YOU MIGHT HAVE REGARDING THE REPORT.
ANY QUESTIONS, MR. MILLER? YEAH, THIS IS A GENERAL QUESTION.
I KNOW IT'S BEEN SEVERAL YEARS BACK SINCE WE DEVELOPED A POLICY AND SET THE GUIDELINES OR LIMITS, IF YOU WILL, THE RESTRICTIONS OF THIS REPORT. I JUST WANTED TO HEAR FROM YOU THAT YOU THINK IS STILL WORKING FINE, WORKING AS INTENDED AND IS EFFICIENT ENOUGH FOR WHAT WE NEED.
VERY EFFICIENT. WE'RE VERY PLEASED WITH THE PROCESS.
OKAY. ANY OTHER QUESTIONS FOR MR. BOOKER? SIR, THANK YOU VERY MUCH.
LET'S GO TO ITEM 2 REVIEW MARCH 20, 2022 MONTHLY FINANCIALS.
DR. LOPEZ. BEFORE YOU ARE THE MARCH 2022 MONTHLY FINANCIALS, ALONG WITH ESSER FINANCIALS.
BE HAPPY TO ADDRESS ANY QUESTIONS YOU HAVE.
AND THIS PASSED WITH INTEREST RATES RISING.
ANY OTHER QUESTIONS? WE THANK YOU VERY MUCH.
LET'S GO TO ITEM 3 REVIEW MARCH 2022 TAX REPORT.
MS. COOPER PAGES 17 THROUGH 20.
GOOD AFTERNOON, MR. GLICK BOARD OF TRUSTEES AND DR.
LOPEZ. THE BOARD ITEM PRESENTED TODAY IS THE MARCH 2022 TAX COLLECTION REPORT, REFLECTING 97.38% COLLECTED FOR THE 2021 TAX LEVY . LAST YEAR AT THE SAME PERIOD, WE WERE AT 97.20, AND AS OF TODAY, WE'RE AT 98.17.
AND IN CASE YOU GET ANY CALLS, JUST LETTING YOU KNOW WHERE WE'RE AT.
ANY QUESTIONS? YEAH. WE THANK YOU VERY MUCH.
THANK YOU. ITEM NUMBER 4 WAS DISCUSSED PREVIOUSLY IN THE FACILITIES COMMITTEE.
UNLESS THERE ARE ANY QUESTIONS, WE'LL MOVE ON.
LET'S GO TO ITEM 5 RECEIVE TRANSPORTATION QUARTERLY UPDATE DR.
GARRETT AND JEREMY SMITH, PAGES 33 TO 44.
AND WE HAVE A MEMO THAT WE JUST RECEIVED, EVERYBODY DATED TODAY FROM DR.
LOPEZ, JEREMY SMITH AND I ARE HAPPY TO PRESENT THE QUARTERLY TRANSPORTATION UPDATE.
I WANTED TO POINT OUT THE MISSION OF THE TRANSPORTATION DEPARTMENT, WHICH IS SIMPLE.
HERE'S AN OVERVIEW OF OPERATIONS.
I THINK SOME OF THE MOST IMPRESSIVE THINGS THE 97 SQUARE MILES NEVER CHANGES, BUT THE 4 MILLION MILES DRIVEN, THAT IS THROUGH APRIL 29TH IS ACTUAL AND THEN THE PROJECTED FOR THE REMAINDER OF THE YEAR, MORE THAN 4 MILLION MILES, MORE THAN 7,000 FIELD TRIPS, 615 VEHICLES, 365 OF
[00:05:10]
THOSE ARE YELLOW BUSSES.AND THE OTHER 250 ARE WHITE FLEET.
OPERATIONS. WE ARE PROUD TO SAY THAT WE'RE GROWING OUR OWN.
AND ALSO THESE PICTURES, ALL THE PHOTOS IN HERE ARE OUR PEOPLE.
SOME OF THEM WERE USED IN OUR BUS REGISTRATION CAMPAIGN.
WE HAVE 266 DRIVERS, WHICH MEANS WE ARE ONLY EIGHT SHORT TODAY.
OK. HAVE YOU HAD TO DRIVE THIS WEEK? I HAVE NOT. OK.
SO WE'RE ONLY EIGHT SHORT MONITORS.
NINE MECHANICS WE'RE FIVE SHORT.
AND YOU HAD A GOOD LEAD TODAY.
THE FIRST PERSON THERE, 4:30 A.M.
SOMETIMES EARLIER, THE LAST PERSON OUT, 7:15 P.M.
ACCOMPLISHMENTS. THE FOLLOWING RECOMMENDATIONS THEY HAVE BEEN IMPLEMENTED.
THESE WERE RECOMMENDATIONS THAT TRANSPAR MADE.
THE BUS MAINTENANCE FILES ARE IN ORDER.
SAFETY AND TRAINING MANAGER WAS REINSTATED AND DOING A GREAT JOB.
BY THE WAY, WE HAVE A THIRD PARTY TESTING SITE HERE WHICH WE COULD EVENTUALLY MAKE MONEY.
WE'VE UPDATED AS FAR AS THE DRIVER RECORD FILES, I WANT TO GO BACK TO THAT.
SO AN UPDATED DRIVER FILE HAS THERE UPDATED CDL THEIR DOT HEALTH, PHYSICAL.
ALL OF THOSE THINGS NEED TO BE IN THERE AND UPDATED AT ALL TIMES BECAUSE AT ANY TIME, GOD FORBID, THERE'S A WRECK, A SERIOUS ONE, AND THE FEDERAL AGENTS COME, THEY LOCK YOUR DOOR, THEY COME IN AND SAY, I NEED THE BUS FILE FOR BUS 38.
I NEED THE DRIVER FILE FOR SHELLEY GARRETT.
AND YOU GIVE THEM THOSE TWO THINGS.
DID YOU WANT TO SAY SOMETHING? OK.
WE IMPLEMENTED THE SAFETY PROGRAM.
MAP-21 IS MOVING AHEAD FOR PROGRESS.
THEY BACKED OFF OF THAT A LITTLE BIT BECAUSE OF THE CDL SHORTAGE ACROSS THE UNITED STATES.
YOU KNOW, WE WEREN'T GETTING OUR FOOD BECAUSE THERE WEREN'T ENOUGH TRUCKERS.
SO BUT THEY DID MAKE IT FEBRUARY 2ND OF THIS YEAR.
AND WE WERE, WE ACTUALLY WERE IN DECEMBER.
SOME OTHER THINGS THAT WE'VE ACCOMPLISHED BASED ON THOSE TRANSPAR.
I'LL JUST KEEP TALKING, JEREMY.
[LAUGHTER] GOOD AFTERNOON, MR. GLICK, BOARD OF TRUSTEES AND DR.
THE ROUTE SPECIALIST POSITION IS A NEW POSITION FOR OUR DEPARTMENT THAT MANAGES SOME OF THE ROUTING NEEDS FOR OUR STUDENTS IN OUR DISTRICT, AND TO ALLEVIATE THAT BURDEN AND SPREAD IT ACROSS MORE PEOPLE AS WE HAVE UPWARDS OF 12,000 STUDENTS THAT WE ROUTE EVERY YEAR.
WE'VE ALSO UPDATED ALL OF OUR JOB DESCRIPTIONS.
WE DEVELOPED STANDARD OPERATING PROCEDURES AND HAD ADDITIONAL COLLABORATION WITH OUR OUTSIDE DEPARTMENT OF STUDENT SERVICES, FINANCE RECENTLY OFFICE OF INNOVATION TO STREAMLINE WHAT WE DO AS TRANSPORTATION.
HOW ARE WE PROVIDING SERVICE FOR THE MAGNET PROGRAMS? HOW ARE WE DOING SCHOOL CHOICE? WHAT ARE WE DOING FOR INTERCESSION AND ALL OTHER ACADEMIC PROGRAMS THAT WE SERVICE AND SUPPORT? WE IMPLEMENTED A LEARNING MANAGEMENT SYSTEM.
THE LEARNING MANAGEMENT SYSTEM IS A CUSTOMER SERVICE BASED SYSTEM WHERE IF YOU CALL IN WITH A COMPLAINT OR A CONCERN, IT IS LOGGED AND ASSIGNED TO A SPECIFIC EMPLOYEE AND IT RECORDS HOW LONG WE HAD THAT COMPLAINT, WHAT WE DID TO IT, HOW WE CLOSED IT OUT AND IT STAYS THERE THAT WE CAN GO BACK AND RESEARCH THAT AS WELL.
OH, I SKIPPED I DID IT IN REVERSE.
THAT WAS THE INCIDENT MANAGEMENT SYSTEM.
THE LEARNING MANAGEMENT SYSTEM IS OUR TRAINING PORTAL.
SO EVERY NEW DRIVER THAT WE HIRE, ALL OF OUR CURRENT DRIVERS THAT WE HAVE, THEY GO IN AND ACCESS THEIR VIDEOS ONLINE AND CAN PROVIDE SOME ADDITIONAL TRAINING AND RESOURCES TO GET ANY NEW DRIVER, ANY NEW COACH THAT WE HAVE TO TRAIN TO GET THEIR CDL CAN GO THROUGH THE LEARNING MANAGEMENT SYSTEM AND VIEW THOSE VIDEOS AND
[00:10:05]
SEE WHAT IT TAKES TO BE A BUS DRIVER.STUDENT MANAGEMENT ON ROAD NAVIGATION, THE OVERALL OF THE BUS AND EVERYTHING LIKE THAT.
REESTABLISH SAFETY AND TRAINING MANAGER POSITION.
DEVELOP AND IMPLEMENT OPERATIONAL SAFETY PRACTICE PROGRAM AND MANUAL.
THAT IS AN ITEM THAT WAS COMPLETED BY OUR SAFETY AND TRAINING MANAGER.
THE LEARNING MANAGEMENT SYSTEM WAS INSTALLED AND IS OPERATIONAL AND CURRENTLY IN USE FOR OUR TRAINING PROGRAM, BEHIND THE WHEEL TRAINING HOURS FOR NEW HIRES, EXPERIENCED HIRES AND CURRENT EMPLOYEES.
WE HAVE CURRENTLY 8 I BELIEVE NOW TRAINING CONTINUOUSLY.
IMPLEMENTING AN EMPLOYEE FILE CHECKLIST FOR HIRING, TRAINING AND PERFORMANCE DOCUMENTATION.
INSTITUTE MECHANISMS FOR REGULATORY COMPLIANCE MAP-21.
MAP-21 COMPLIANT TRAINING PROGRAM, WHICH WE CURRENTLY HAVE.
WELL, LET ME JUST STOP YOU THERE.
I THINK MR. BEACH HAS A QUESTION.
PLEASE CONTINUE, SIR. YES, SIR.
SO FOR, OUR ORGANIZATIONAL STAFFING ASSESSMENT FOR TRANSPAR, IT WAS STREAMLINED THE DIRECTOR'S NUMBER OF DIRECT REPORTS TO MINIMIZE HOW MANY DIRECT REPORTS SHE HAS TO REVISE THE ROUTE SUPERVISOR ROLE TO FOCUS ON PERFORMANCE OF BUS DRIVERS AND H NOW WE CALL THEM WAS MONITORS AND THAT'S DONE WITH THE ROUTE SPECIALIST POSITION, WHICH WAS ADDED TO FOCUS ON PURE ROUTE DESIGN AND EFFICIENCY AND RESPONSE TIME TO INCREASE HOW QUICKLY WE CAN ROUTE A STUDENT AND GET THEM ON A BUS TO SCHOOL.
WE ADDED AN OPERATIONS ANALYST, ADD DRIVER AND MONITOR RECRUITING MANAGER.
REDUCE NUMBER OF BUS RUNS IN THE SYSTEM.
HOW IS THAT? I DON'T UNDERSTAND THAT CORRELATION.
AND THAT WAS ONE THING THAT WAS IDENTIFIED WITH ROUTE YIELD.
WHAT'S GOING ON HERE? WE CAN MAKE THIS A LOT MORE EFFICIENT.
WHAT THEY DIDN'T TAKE INTO ACCOUNT AND AFTER WE EXPLAINED IT TO THEM, THEY, WERE LIKE, OKAY, WE GET IT IS THAT WE HAVE A DESEG ORDER, WE HAVE SCHOOL OF CHOICE, WE HAVE MAGNET PROGRAMS HERE AND YON.
AND IF YOU WANT TO DO THIS THING, YOU'RE GOING TO GET TO DO IT NO MATTER WHERE YOU LIVE.
AND SO TAKING THOSE THINGS INTO CONSIDERATION, THEY BACKED OFF THE ROUTE YIELD RECOMMENDATION.
SO THAT'S THE NOT FEASIBLE IS OUR RECOMMENDATION RIGHT? WE SAID THAT THAT WAS OUR ANSWER BACK.
YES, I WANT TO BACK UP TO THE PREVIOUS AREA ORGANIZATIONAL AND STAFFING ASSESSMENT NUMBER FIVE.
I DIDN'T UNDERSTAND WHAT YOU SAID.
IT SAID ADD DRIVER, SLASH A RECRUITING MANAGER, AND THEN YOU TALKED ABOUT AN HR FUNCTION.
YES. SO IS THAT IN TRANSPORTATION OR IS THAT IN HR? SO TRANSPAR'S RECOMMENDATION WAS THAT TRANSPORTATION HAVE ITS VERY OWN RECRUITER SOLELY THEY OWNED AND OPERATED BY TRANSPORTATION.
AND MAYBE HR NEEDS AN FTE TO HANDLE ALL OF THOSE PEOPLE.
OKAY. IT'S JUST A LITTLE CONFUSING WITH THE STUFF IN THE PARENTHESES.
I UNDERSTAND. SO HERE, YOU KNOW, WE'RE SAYING THAT OUR HR FUNCTION IS CENTRALIZED AND SO WE WANT HR TO MAYBE NOT HIRE SOMEONE, BUT DO SOME MORE SPECIFIC FOCUSING ON TRANSPORTATION HIRING.
[00:15:01]
OK. THANK YOU. AND TO THEIR CREDIT, HR AMAZINGLY, WE'RE HAVING AN AUXILIARY FAIR IN JUNE AND THEY'RE INCLUDING STUDENT NUTRITION, SECURITY AND ALL THE AUXILIARY SERVICES, MAINTENANCE, THE GROUNDSKEEPERS AND TRANSPORTATION.AND WE APPRECIATE THEM GREATLY.
THANK YOU. AND I APPRECIATE THE TRANSPORTATION DEPARTMENT.
I THINK I'VE BEEN BEHIND BUSSES FOR ABOUT 2 MILLION OF THOSE MILES, BUT I'M VERY PATIENT.
BUT THAT BRINGS ME TO MY COMMENT.
DO WE HAVE WHAT TYPE OF CAMERA SYSTEM DO WE HAVE ON THE BUSSES? EXTERNAL, NOT INTERNAL.
BECAUSE A LOT OF TIMES I'M SEEING VERY IMPATIENT PEOPLE WITH THE RED FLAGS OUT AND THE LIGHTS.
THEY'RE JUST ZOOMING PAST SOME OF OUR BUSSES.
BUT THE ONLY WAY I COULD CATCH THEM IS IF I ZOOMED PAST ALSO.
AND I'M JUST WONDERING, DO WE HAVE A WAY? I GUESS THERE'S NO WAY TO ENFORCE ANYTHING UNLESS THERE HAPPENS TO BE A POLICEMAN PRESENT.
BUT IT JUST SEEMS TO ME LIKE IT'S PEOPLE ARE GETTING REALLY IMPATIENT ANYMORE.
YES SIR. CURRENTLY WE DO NOT HAVE ANY EXTERNAL CAMERAS.
WE ONLY HAVE INTERNAL CAMERAS ON THE SCHOOL BUSSES AND THAT IS A CONTINUAL PROBLEM THAT AS IT'S REPORTED, WE REPORT TO THE INDIVIDUAL MUNICIPALITIES, SACHSE, ROWLETT AND GARLAND AND GET THEM TO PROVIDE SOME ADDITIONAL ENFORCEMENT IN THOSE AREAS WHEN THAT'S REPORTED BY THE BUS DRIVERS.
WELL, FOR ANYBODY WHO MAY HAPPEN ON AND WATCH THIS, I MEAN, PLEASE, WHEN THESE KIDS ARE PICKING UP AND LETTING OFF FROM THE BUSSES, AS YOU KNOW, AS SOON AS THEY HIT THE GROUND, THEY SCATTER.
AND WE JUST NEED TO BE VERY CAREFUL.
I'VE JUST WITNESSED TOO MANY THINGS THAT WERE WAY TOO RISKY, IF YOU WILL, AND IT JUST CAUSES SOME CONCERN. THANK YOU.
MS. GRIFFIN. I WANT TO GO BACK TO THE ROUTE YIELD EFFICIENCY ASSESSMENT.
SO ARE WE SAYING WE ARE RUNNING AT TOP EFFICIENCY, ALTHOUGH THEY MADE SOME RECOMMENDATIONS FOR EFFICIENCY, BUT DO WE HAVE SOME THAT WE CAN MAKE OR IS THAT SOMETHING YOU'RE GOING TO PLAN TO DO IN THE FUTURE? YES, MA'AM. WITH THE RECOMMENDATION THAT CAME FROM TRANSPAR AND AS IT WAS ANALYZED AND THOROUGHLY GONE OVER, THE RECOMMENDATION WAS THAT THERE ARE SOME SAVES THAT WE CAN HAVE REDUCING BUS STOPS BY INCREASING TO STOP DISTANCES.
SO THAT THERE WERE SOME THINGS THAT WE COULD IDENTIFY.
IT'S JUST THE NOTATION HERE MEANS WE COULDN'T IMPLEMENT THEIR TOTAL RECOMMENDATION.
BUT THERE ARE SOME EFFICIENCIES WE CAN DO.
THANK YOU. ANY OTHER QUESTIONS AT THIS TIME? PLEASE PROCEED THEN. OH, YEAH.
OK FLEET REPLACEMENT ASSESSMENT.
ALLOCATE 3 MILLION TO FLEET PURCHASE PER YEAR.
ALLOCATE 500,000 PER YEAR TO ACCOUNT FOR INFLATION IN SEAT BELT INSTALLATIONS.
PARENTS AND DRIVERS CONTACTED IF STUDENT DENIED TRANSPORTATION.
OUR THIRD PARTY TESTING SITE FOR DPS.
CAN I SAY SOMETHING? YES. THIS IS ONE OF THE MOST EXCITING THINGS FOR ME.
WE HIRED THE SAFETY AND TRAINING MANAGER, LORI SEARS IS HER NAME.
SO AS PER THE USUAL GARLAND ISD WENT ABOVE AND BEYOND AND NOW OTHER DISTRICTS ARE SAYING, CAN WE BORROW Y'ALL'S STUFF? AND WE'RE SAYING, YES, YOU CAN.
AND THEY'RE NOW CALLING AND SAYING, HEY, CAN OUR PEOPLE COME OVER THERE AND DO THE THIRD PARTY TESTING? HOW MUCH WE'LL PAY IT, WHATEVER IT IS? SO WE HAVEN'T SET A PRICE.
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SO SOMEBODY WALKS IN, THEY DON'T HAVE A CDL.I NEED A JOB, I WANT TO BE A DRIVER, BUT I DON'T HAVE THAT.
CAN I DO SOMETHING ELSE IN THE MEANTIME? YES. COME, I'LL HOLD YOUR HAND.
YOU CAN BE A MONITOR SO YOU CAN MAKE SOME MONEY RIGHT AWAY.
YOU'RE GOING TO TAKE THE COURSE WORK RIGHT HERE IN OUR TESTING CENTER.
I'M NEVER GOING TO LET YOU GO AWAY.
SO INSTEAD OF 45, INSTEAD OF 90 DAYS, THREE, FOUR OR FIVE MONTHS, SOMETIMES SIX MONTHS, AND THEN WE'D LOSE THEM FOREVER WHEN THEY WENT TO GO TAKE THE TEST IN DALLAS, WE KEEP THEM. IT'S 45 DAYS.
IN THE FUTURE, IT CAN GENERATE REVENUE FOR TESTING AND TRAINING FROM OTHER DISTRICTS.
SOME BACK TO SCHOOL PROCESS IMPROVEMENTS.
OUR CALL CENTER WILL OPERATE FOR FIVE WEEKS FROM 6 A.M.
TO 6 P.M.. WE'RE LOOKING FOR BILINGUAL GISD STAFF.
WE HAVE WORKED ON TRAFFIC FLOW MAPS FOR SEVERAL CAMPUSES.
AND PDS, PROVIDING ADDITIONAL PATROLS AT THOSE CAMPUSES TO IMPROVE THE TRAFFIC FLOW.
FOR INCREASED COMMUNICATION, BUS INFORMATION AND PARENT CENTER BUS INFORMATION TO PARENTS DISTRIBUTED IN FIVE DIFFERENT WAYS AND TRAFFIC FLOW MUST BE COMMUNICATED NOW THROUGH THE CAMPUS PRINCIPALS OUT TO COMMUNITY MEMBERS AND PARENTS.
OH, YES, MS. STANLEY. SO IF PARENTS COMPLAIN ABOUT THE TRAFFIC PATTERNS, WHO DO WE REFER THEM TO? DO WE REFER TO THEM TO THE CAMPUS? FOR THE CAMPUS TO COME TO YOU GUYS TO DO A TRAFFIC PATTERN, OR DO WE REFER THEM TO YOU GUYS? IF IT'S CONCERNING THE PARENT TRAFFIC PRIMARILY TO CAMPUS PRINCIPAL BECAUSE THEY DICTATE AND DECIDE THAT AT THEIR CAMPUS LEVEL, IF THERE'S AN OVERALL TRAFFIC PROBLEM, FEEL FREE TO REFER THEM TO ME. I DO NOT MIND GOING OUT AND HELPING THAT CAMPUS PRINCIPAL DO A TRAFFIC FLOW ASSESSMENT OF THEIR CAMPUS.
SO WHEN YOU DO TRAFFIC FLOWS, YOU'RE JUST PRIMARILY DOING IT JUST FOR THE BUSSES.
YOU'RE NOT DOING IT FOR THANK YOU. MR. SELDERS. SORRY. YEAH, THANK YOU.
I WAS JUST GOING BACK AND LOOKING AT THE AGENDA FROM SEPTEMBER THE 20TH MEETING, AND THERE WAS AN ITEM THAT TALKED ABOUT SAFETY AND TRAINING AUDITS. AND YOU MENTIONED THAT THERE IS A NEW PERSON THAT'S SORT OF HANDLING OVERSEEING THAT.
I'M ASSUMING THAT THAT'S A COMPLIANCE.
WE WANT TO MAKE SURE THAT WE'RE IN COMPLIANCE WITH EVERYTHING.
WITH RESPECT TO THAT AND HOW THAT'S HANDLED, HOW OFTEN ARE THESE AUDITS HAPPENING AND IN WHICH AREAS OF TRANSPORTATION ARE BEING AUDITED? I'M GOING TO TALK ABOUT THE FILES.
THAT PARTICULAR BULLET WAS SPECIFIC TO THE FILES.
THE STATE AGENCY WILL COME IN AND THEY'LL SAY, GIVE US 20 FILES.
SHOW ME YOUR BUS DRIVER FILES, SHOW ME YOUR BUS MAINTENANCE FILES AND THEY'LL GRAB 20 AND 20.
SO IF WE KNOW AT ANY TIME THEY CAN COME DO THAT.
WE ARE CONSTANTLY MAKING SURE.
WHAT IS HER NAME BACK THERE? SHE IS CONSTANTLY DOING THAT ROUND.
LUCY TREVINO. YES, LUCY TREVINO IS CONSTANTLY GOING THROUGH THOSE.
AND IT'S LIKE THE SAFETY AUDIT THAT WE DO EVERY THREE YEARS.
WE DON'T WAIT THREE YEARS AND THEN START OVER.
IT'S THE SAME THING IN TRANSPORTATION.
AND WITH RESPECT TO COMPLIANCE, YOU MENTIONED EARLIER ABOUT THE CDL PROGRAM THAT WE HAVE.
IS THAT PROGRAM IN COMPLIANCE WITH ALL OF THE LAWS AROUND CDL TRAINING? WHAT'S THE. WILL YOU TALK TO THEM ABOUT THE EDL, THE ENTRY LEVEL? YES, SIR. THAT PROGRAM, OUR NEW ENTRY LEVEL DRIVER TRAINING PROGRAM, WHICH IS PART OF MAP-21, IS COMPLIANT WITH ALL LAWS AND REGULATIONS CONCERNING MAP-21 AND ENTRY LEVEL DRIVER TRAINING, WHICH COVERS ANYBODY COMING OFF THE STREET THAT WANTS TO GET A COMMERCIAL DRIVER'S LICENSE, MUST COMPLETE ENTRY LEVEL DRIVER TRAINING IN A SPECIFIC MANNER WITH A NUMBER OF HOURS IN THEORY, WHICH IS CLASSROOM INSTRUCTION AND BEHIND THE WHEEL INSTRUCTION.
[00:25:04]
IT'S OKAY. CAN I SAY ONE MORE THING ABOUT THE BACK TO SCHOOL PROCESS IMPROVEMENTS? I KNOW THAT YOU ALL RECEIVED PHONE CALLS.I KNOW THIS. DR. LOPEZ HAD ME IN A ROOM.
HE CORNERED ME, AND I KNOW WHAT THE PHONE CALLS WERE LIKE FOR Y'ALL.
AND I WOULD LOVE TO STOP THAT, YOU KNOW? I WOULD LOVE FOR IT JUST TO BE LOVELY AND EVERYTHING WORK OUT.
THAT'S THE BEST THING YOU CAN DO.
AND I THINK KIMBERLIN MAYBE THAT'S ONE OF THE ONES THAT, SEE LIKE, ISN'T THAT A BEAUTIFUL THING? BUT THAT IS NOT EVEN POSSIBLE AT SACHSE HIGH SCHOOL, YOU KNOW, SO WHAT WE DID, WE ASKED ALL THE CAMPUSES TALK TO US ABOUT WHAT THE PROBLEMS WERE, AND SOME OF THEM HAVE TAKEN CARE OF IT THEMSELVES AND GOTTEN WITH THEIR POLICE CHIEF AND GOTTEN WITH THEIR CITY MANAGER AND GOT THE SIGNS.
NO PARKING HERE BETWEEN THIS HOUR AND THIS HOUR.
AND THEN OTHER PLACES, THERE WERE EIGHT SCHOOLS THAT NEEDED MORE HELP THAN ANYONE.
AND SO WE SPENT A LOT OF TIME WITH THEM, WITH POLICE OFFICERS, SECURITY, JEREMY, AND I'M SURE I'M LEAVING OUT SOME PEOPLE, BUT TO GET THE TRAFFIC FLOW PATTERNS BETTER AND WE'VE ALREADY DISTRIBUTED THOSE TO THOSE EIGHT SCHOOLS AND ASK THEM TO START NOW.
I KNOW IT'S GOING TO HELP A LITTLE.
Y'ALL ARE STILL GOING TO GET CALLS.
I STILL HAVE A COUPLE QUESTIONS. I'M SORRY.
YES, SIR. SO WITH RESPECT TO, AGAIN, GOING BACK AND REFERENCING THE INFORMATION FROM THE SEPTEMBER 20 MEETING, THERE WAS A ROUTE SUPERVISOR ROLE AND THEN THE ADDITIONAL ROUTE SPECIALIST.
SO WITH RESPECT TO TRAINING AND THEN HIRING FOR THAT POSITION, HOW MANY ROUTE SPECIALISTS DID WE IDENTIFY WERE NEEDED? I KNOW WE HAD A CHANGE WITH THE COVID SITUATION.
AND HAS THAT CHANGED NOW OR BEEN ADJUSTED FOR NOW AND THEN WHAT KIND OF ADDITIONAL TRAINING WAS NEEDED WHEN THOSE PEOPLE WERE HIRED OR IDENTIFIED? GREAT QUESTION. SO WE IDENTIFIED A NEED OF ABOUT 4 TO 5 IN OUR DEPARTMENT, DEPENDING ON THE ROUTING NEED.
THERE'S NO TRAINING THAT I CAN GIVE ANY INDIVIDUAL FOR ROUTING A SCHOOL DISTRICT STUDENTS TO CAMPUS WITHOUT HAVING THEM ONSITE AND TRAINING THEM IN THE ROUTING SOFTWARE IN WHAT ARE THE LAWS, WHAT ARE THE REGULATIONS THAT GOVERN CREATING A BUS STOP AND PUTTING A STUDENT ON A BUS.
WE IDENTIFIED AND HAVE STAFFED TWO AT THIS MOMENT.
TWO OF THE 4 TO 5? YES, SIR. AND ARE THESE PEOPLE WITHIN THE TRANSPORTATION DEPARTMENT ALREADY OR ARE YOU HIRING FROM OUTSIDE? BOTH OF OUR CURRENT ROUTE SPECIALISTS WERE PROMOTIONS FROM WITHIN.
THANK YOU. OUR NEXT STEPS FOR OUR DEPARTMENT IS TO FULLY STAFF OUR MECHANICS AND OUR BUS MONITORS AND GO THROUGH AN RFP PROCESS FOR A FULLY INTEGRATED TECHNOLOGY SOLUTION INVOLVING A PARENT APP, STUDENT TRACKING, TURN BY TURN NAVIGATION, PRE-TRIP AND POST TRIP INSPECTIONS ELECTRONICALLY AND LIVE VIDEO STREAMING TO UPDATE OUR VIDEO SYSTEM IN OUR BUSSES.
ANY QUESTIONS? ANYBODY HAVE ANY QUESTIONS? I HAVE A COUPLE. WHAT'S THE OUTLOOK FOR ELECTRONIC BUSSES? GLICK THAT'S A GOOD QUESTION, AND THAT'S SOMETHING I'LL HAVE TO RESEARCH AND GET AN ANSWER FOR Y'ALL.
AFTER THE MISSION STATEMENT, THE SECOND PAGE UNDER OPERATIONS, IT SAYS.
IT'S OUR PAGE. YOUR PAGE THREE.
IT SAYS 12,000 STUDENTS TRANSPORT.
SO THAT'S ON A DAILY BASIS? YES, SIR. THAT'S AN ESTIMATION FOR DAILY BUS ATTENDANCE FOR 12,000 STUDENTS.
SO THAT'S FIELD TRIPS IN A SCHOOL YEAR? THAT IS FIELD TRIPS TO DATE.
THAT IS CURRENT TRIPS THAT WE HAVE COMPLETED.
WE ALSO DUE TO WEATHER CANCELED ABOUT ANOTHER 1100 TRIPS.
[00:30:02]
AND JUST EXPLAIN THAT, BECAUSE I THINK THAT'S PRETTY IMPORTANT.THAT'S A SUCH A LARGE NUMBER WHERE THEY GO AND WHAT AND SO THE FIELD TRIPS CAN RANGE FROM AS SMALL AS OUR TRIPS FOR SECOND GRADERS GOING TO THE NATATORIUM TO GET WATER SAFETY INSTRUCTION, OUR STUDENTS GOING FOR FINE ARTS BAND, BAND PRACTICE, EVEN FOR SOME OF OUR CAMPUSES THAT TRANSPORT TO THE STADIUM FOR BAND PRACTICE, OUR UIL FINE ARTS ACTIVITIES, ALL OF OUR ATHLETIC EVENTS AND ALL INSTRUCTIONAL AND NON INSTRUCTIONAL TRIPS THAT EVERY STUDENT IN THE DISTRICT TAKES OUT EVERY YEAR.
AND SO WHAT WOULD BE NOT HERE THIS YEAR IS LIKE JUNIOR ACHIEVEMENT CLASSES TO THE GILBREATH-REED? RIGHT THOSE HAVE BEEN ELIMINATED, BUT THOSE WILL COME BACK? YES, SIR. CORRECT.
WHAT ARE SOME OF THE LONGER TRIPS THAT WE TAKE? SOME OF THE LONGER TRIPS THAT WE TAKE ARE OUR STATE COMPETITION TO CORPUS CHRISTI, OUR STATE COMPETITION DOWN TO WACO FOR ATHLETICS, AND OUR PINE COVE TRIPS FOR OUR FIFTH GRADERS THAT GO OUT AND STAY AT PINE COVE OVERNIGHT AND FOR A WEEK OR THREE DAYS.
THAT'S SOME OF OUR LONGER TRIPS THAT WE TAKE ON THE YEAR.
ANYBODY ELSE HAVE ANY OTHER QUESTIONS? YES.
MR. SELDERS. SORRY HAD SOME QUESTIONS.
AND I'M SORRY I DIDN'T GET YOUR ANSWER TO MR. BEACH'S QUESTION REGARDING UNDER ROUTE YIELD EFFICIENCY ASSESSMENT, REDUCING THE NUMBER OF BUS RUNS IN THE SYSTEM WHEN THEY SPECIFICALLY CALL THAT OUT.
SO I WAS JUST CURIOUS HOW WE RESOLVE THAT? YOU WANT TO GIVE IT A STAB? YES, MA'AM. I'LL GIVE THAT A STAB.
THE CAPACITY ON SOME OF OUR ROUTES TO OUR MAGNET PROGRAMS AND THE DISTANCE THAT THEY TRAVELED TO SERVICE THE CAMPUS WHERE THE STUDENTS ATTEND IS LIMITED FOR CAPACITY WISE. SO THEY SAID, WELL, CAN YOU ABSORB THAT ROUTE SINCE YOU'RE UNDER UTILIZING THAT VEHICLE AND UTILIZE IT SOMEWHERE ELSE? ONCE THEY GAVE US THAT RECOMMENDATION AND WE SAT DOWN AND DISCUSSED IT AND WENT OVER IT WITH THEM AND REVIEWED IT, THEY DETERMINED, OKAY, WHAT YOU'RE DOING IS TO THE BEST UTILIZATION OF EVERYBODY IN TIME AND DISTANCE MATTERS TO GET THAT THERE.
BUT WE COULD NOT REDUCE THE NUMBER OF RUNS THAT WE RAN EVERY DAY.
AND I WASN'T ABLE TO JUST KIND OF DO AN AUDIT, GO BACK AND FORTH.
BUT JUST CAN YOU JUST KIND OF GIVE ME AN OVERVIEW OF I KNOW WITH RESPECT TO A LOT OF THE RECOMMENDATIONS THAT TRANSPAR HAD GIVEN US, SOME THINGS PROBABLY MIGHT HAVE BEEN BEYOND THE SCOPE OF WHAT WE'RE ABLE TO DO, OTHER THINGS THAT THEY DID RECOMMEND, WHAT HAVE WE NOT DONE? AND THEN WHAT WAS THE PROCESS THAT WE USED TO DETERMINE THAT THAT WASN'T SOMETHING THAT WE NEEDED TO DO? FLEET REPLACEMENT ASSESSMENT.
UTILIZE THE SMOOTHED MODEL REPLACEMENT PROTOTYPE.
ALLOCATE 3 MILLION TO FLEET PURCHASE PER YEAR.
SO I PUT PENDING FURTHER REVIEW.
WE NEED TO TALK TO YOU ALL ABOUT THAT.
SO WE'LL HAVE TO TALK ABOUT THAT.
2021, THEY RECOMMENDED WE PURCHASE 84 BUSSES.
WE 32? 32. 32 BUSSES. AND, YOU KNOW, WE ORDERED 32 BUSSES.
WE DIDN'T GET 32 BUSSES BECAUSE THERE'S THIS SUPPLY CHAIN SITUATION GOING ON.
SO I THINK WE GOT 11, THEN WE GOT TEN MORE? UP TO 25 NOW.
IF WE WOULD HAVE ORDERED THE 84, WE'D STILL ONLY HAVE 25.
AND THEN TO PURCHASE ANOTHER 124 BUSSES IN 2022, THAT'S PENDING FURTHER RESEARCH.
WE ARE FINDING OTHER WAYS TO DO THAT.
AND SO WE DIDN'T TAKE THOSE RECOMMENDATIONS BUYING THE 84, ASKING YOU FOR 3 MILLION A YEAR.
PROGRAM WE'RE ALSO LOOKING INTO WHAT WE CALL TRAVEL BUSSES.
AND THEY'RE NOT PLEASE DON'T THINK THEY'RE THESE LUXURY LINERS.
YOU GUYS HAVE SEEN THEM IN OUR NEIGHBORING DISTRICTS, LIKE WYLIE THEY WRAP THEM.
BUT WHAT THEY ARE IS BIGGER SEATED BUSSES WITH LUGGAGE CAPACITY UNDERNEATH THE BUS.
[00:35:08]
BECAUSE YOU GOT BIGGER SEATS, MORE COMFORTABLE, BUT YOU'VE GOT PLACES TO STORE THINGS.SO YOU CAN USE THEM ON REGULAR RUNS AS WELL.
AND THESE BUSSES AREN'T WAY MORE EXPENSIVE THAN OTHER BUSSES.
SO WE'RE LOOKING AT PROGRAMMABLY CHANGING SOME OF THE THINGS.
SO THOSE ARE SOME OF THE BUSSES.
AND I JUST WANT CLARIFICATION, BECAUSE YOU JUST SAID SOMETHING WITH RESPECT TO THE FLEET REPLACEMENT NUMBER FIVE, THE SLIDE INDICATES IT WAS 124 BUSSES BY 2032.
IS THAT ACTUALLY SUPPOSED TO BE 22? OK. ORIGINALLY TRANSPAR WASN'T USING THE SMOOTHED MODEL.
THERE WAS ANOTHER I FORGET WHAT IT WAS CALLED, BUT IT WAS TO TURN THEM IN BEFORE TEN YEARS OR 160 K SO THE SMOOTHED MODEL WAS THE OLDER AND THE MORE MILES.
AND THAT'S NOT OUT OF LINE WITH THE INDUSTRY.
THAT'S ABOUT RIGHT. AND SO WE USE THE SMOOTHED MODEL AND THEY STILL RECOMMENDED THE 124 PURCHASED.
AND I THINK THAT PROBABLY HAD SOMETHING TO DO WITH THOSE MACK SEVEN ENGINES.
WE HAVE SO MANY BUSSES WITH THOSE ENGINES AND ACROSS THE UNITED STATES THOSE ENGINES ARE FAILING.
AND SO AS LONG AS WE'RE UNDER WARRANTY, WE'VE BEEN GOOD.
BUT WE HAD TWO THAT WERE OUT OF WARRANTY THIS YEAR.
BUT WE'VE BEEN COLLABORATING WITH LONGHORN BUS AND WITH INTERNATIONAL.
THEY HAVE A FIX IF IT HAPPENS BEFORE THE WHOLE THING BLOWS UP.
[LAUGHTER] SO OK, ANY OTHER QUESTIONS? WE THANK YOU BOTH FOR THE PRESENTATION.
LET'S GO TO ITEM 6 REVIEW THIRD QUARTER INVESTMENT REPORT DR.
GOOD EVENING, CHAIRMAN GLICK BOARD OF TRUSTEES.
WHAT YOU HAVE BEFORE YOU TONIGHT AS AN INFORMATION ITEM IS THE THIRD QUARTERLY INVESTMENT REPORT FOR THE 21-22 SCHOOL YEAR COVERING THE TIME PERIOD, JANUARY ONE THROUGH MARCH 31, 2021. AND THE FIRST CHART YOU WILL SEE IS A PIE CHART THAT DEPICTS A SNAPSHOT OF THE DISTRICT'S INVESTMENT POSITION AS OF MARCH 31.
AS OF MARCH 31, THE DISTRICT'S 448 MILLION WERE INVESTED IN 51% IN AGENCY SECURITIES AND T-BILLS, AND WITH THE REMAINDER IN THREE SEPARATE PUBLIC FUND INVESTMENT POOLS. AND THAT 51% WAS PRETTY MUCH 56% TREASURY BILLS AND 44% AGENCIES.
DIRECTLY BEHIND THAT, YOU WILL SEE INFORMATION THAT DETAILS HOW THE POOLS INVEST THEIR FUNDS.
SO YOU CAN SEE THE UNDERLYING INVESTMENTS OF THE PORTFOLIOS OF THE POOLS AND YOU CAN SEE THAT THOSE INVESTMENT POLICIES MIRROR THE INVESTMENT POLICY THAT WE HAVE HERE AT THE DISTRICT. BEYOND THAT, YOU'LL SEE A GRAPH THAT ILLUSTRATES THE DAILY INTEREST RATES IN THE POOLS OVER THIS LAST QUARTER.
AND YOU CAN SEE HOW RATES HAVE BEGUN TO DRAMATICALLY INCREASE IN RESPONSE TO THE FED FUNDS INCREASES ON 316 AND THE NEXT QUARTER, YOU'LL SEE THE RATE INCREASE AGAIN FROM WHAT HAPPENED ON 5-4.
THERE YOU GO. THE NEXT DOCUMENT IN THE PACKET DETAILS THE EXACT AMOUNT OF EACH OF THE DISTRICT'S FUNDS AT 331, AND THE FINAL DOCUMENT SHOWS INTEREST INCOME FOR THE FUNDS FOR THE FISCAL YEAR.
IF YOU HAVE ANY QUESTIONS, I'LL BE GLAD TO ANSWER THEM.
MR. MILLER, SIR. YEAH, THANK YOU.
I'LL BE VERY INTERESTED TO SEE WHAT THE INVESTMENT.
I KNOW WE WENT UP. THE TREASURY WENT UP LAST WEEK.
50 BASIS POINTS? YES. PRIME ADJUSTED 50 BASIS POINTS.
MOST OF THE BANKING COMMUNITY INCREASED THEIR DEPOSIT YIELDS ABOUT 50 BASIS POINTS OR MORE.
WE HAVE INVESTED DISTRICT FUNDS OUT AS FAR AS JANUARY OF 23.
SO WE'RE AT A MUCH HIGHER RATE AT THOSE LEVELS.
AND EVENTUALLY, OF COURSE, THE RATES WILL CATCH UP TO THAT.
I THINK BEFORE WE'RE ALL FINISHED IN EARLY 2023, THEY EXPECT 3%.
[00:40:04]
SO THAT'S A HUGE INCREASE CONSIDERING HOW LONG WE WERE AT 0 TO 0.25.SO THAT'LL BE INTERESTING TO SEE HOW THAT IMPACTS US.
WE KEEP ABOUT 100 MILLION IN POOLS.
AND SO THAT'S WHAT WILL FLUCTUATE, OF COURSE, WHEN WE HAVE T-BILLS IN AGENCIES.
THOSE ARE SET RATES UNTIL THEY MATURE.
AND SO WHEN THOSE MATURE, WE'LL PUSH THEM OUT A LITTLE BIT FURTHER.
WE CAN'T GO OUT FURTHER THAN A YEAR, BUT WE PUSH OUT AS FAR AS WE THINK IS REASONABLE AND WE'VE JUST NEVER GOTTEN BELOW 100 MILLION IN THE POOLS JUST FOR ANY YOU KNOW WE COULD GO LOWER THAN THAT, BUT THAT'S WHAT WE'VE ALWAYS DONE IN THE PAST.
AND THEN IN OUR INVESTMENT POLICY, IT ALLOWS FOR THINGS LIKE OVERNIGHT MUTUAL FUND, MONEY MARKET MUTUAL FUNDS, REPOS, COMMERCIAL PAPER, BUT WE HAVEN'T DELVED INTO ANY OF THAT AT THIS POINT? WE HAVE NOT. ONE OF THE POOLS THAT WE'RE INVESTED IN.
WE HAVE THREE POOLS, WE HAVE A TEXPOOL AND THEN WE HAVE TEXASCLASS AND WE HAVE LONESTAR.
THE POOL THAT WE'RE INVESTED IN WITH TEXASCLASS IS ALMOST EXCLUSIVELY COMMERCIAL PAPER.
SO TECHNICALLY WE ARE IN COMMERCIAL PAPER, BUT WE'RE IN IT IN A POOL WHICH IS A LITTLE BIT SAFER.
AND SO THAT POOL, I BELIEVE WE HAVE ABOUT 50 MILLION IN.
SO WE DO HAVE THAT, BUT WE DON'T HAVE OUTRIGHT PURCHASE OF COMMERCIAL PAPER.
WE REALLY BUT I'VE NEVER SEEN LIKE IF WE I GUESS OUR INVESTMENT FIRM MONITORS OUR ACTIVITY PER OUR POLICY, BUT I'VE NEVER SEEN ANYTHING THAT SHOWS ME OK WITH RESPECT TO THINGS WE'VE INVESTED IN WE'RE WITHIN POLICY.
WE'RE ONLY 20% INSTEAD OF 25 OR 0% INSTEAD OF 25.
RIGHT. IF YOU'LL LOOK AT OUR INVESTMENT POLICY, WE ACTUALLY DO NOT STATE PERCENTAGES.
SO IT IS BASICALLY LEFT UP TO DR.
RINGO AND HOW WE DIVIDE THOSE UP.
WE DO NOT HAVE A COMPANY THAT GUIDES US IN THAT SO FAR IT'S JUST DR.
RINGO AND I AND WE DO WHAT WE THINK IS WISE PER WHAT'S IN THE MARKET RIGHT NOW.
SOME PEOPLE DON'T WANT YOU TO PUT A PERCENTAGE IN THERE BECAUSE THAT CONSTRICTS YOU A LITTLE BIT.
IF THAT'S SOMETHING THAT WE WOULD LIKE TO LOOK AT GOING FORWARD, WE CERTAINLY CAN.
BUT IT'S NEVER BEEN A PART OF THE POLICY SINCE I'VE BEEN HERE.
SO. AND TO ELABORATE ON THAT, MR. MILLER, THE FIRMS WE THE POOLS WE INVEST WITH ARE REQUIRED TO BE COMPLIANT WITH OUR POLICY AND THE PUBLIC FUNDS INVESTMENT ACT.
AND SO IT IS HEAVILY REGULATED.
RIGHT. AND IT IS COMPLIANT WITHIN OUR POLICY.
YEAH, I WAS JUST LOOKING LIKE NUMBER SIX ON PAGE 53 REPURCHASE AGREEMENTS THAT COMPLY WITH THE INVESTMENT ACT, NO MORE THAN 25% OF THE PORTFOLIO OF TEXAS CLASS SHALL BE INVESTED. I MEAN, I'VE JUST NEVER SEEN A NUMBER THAT SAYS WE'RE IN OR OUT.
WE ARE NOT IN REPURCHASE AGREEMENTS.
THEY'RE A LITTLE BIT THAT'S WHAT I'M SAYING AT THIS POINT IS IT DOESN'T MATTER BECAUSE WE'RE NOT IN THOSE YET .
CERTAINLY. BUT IF WE WERE TO EVER, I WOULD HOPE THAT AT SOME POINT THE FINANCE COMMITTEE WITHIN THIS INVESTMENT REPORT WOULD HAVE SOMETHING TO SHOW THAT WHATEVER OUR POLICY IS, WE'RE WITHIN LIMITS.
JUST SO LARRY CAN SLEEP AT NIGHT.
[LAUGHTER] WE WANT THAT. YES, YES.
BUT WHAT'S MORE INTERESTING IS WHAT'S HAPPENING RIGHT NOW WITH THE MUNI BOND MARKET.
THEY DON'T KNOW WHAT TO DO RIGHT NOW.
THE RATES KEEP FLUCTUATING AND KEEP GOING UP AND GETTING VERY, VERY DIFFICULT RIGHT NOW.
IT IS. IT'S A DIFFICULT MARKET RIGHT NOW.
YES, VERY, VERY DIFFICULT. AND I THINK GOING TO GET MUCH WORSE BEFORE IT GETS BETTER.
SO WE CONTINUE TO DO A VERY STABLE INVESTMENT PLAN.
I'M GLAD WE DO SOME OF IT, BUT WE DO IT IN A LITTLE DIFFERENT MANNER THAN MAYBE MR. MILLER AND I WOULD RECOMMEND.
RIGHT, RIGHT. EXACTLY. AND WE ALWAYS CAN DO THAT.
BUT WE YOU KNOW, WE HAVE OUR TOE DIPPED IN THAT WATER A LITTLE BIT TO THE TUNE OF 50 MILLION.
ANY OTHER QUESTIONS? THANK YOU. THANK YOU.
LET'S GO TO ITEM B DISCUSSION DISTRICT 2022 PROPERTY VALUES DR.
[IV.B. Discussion Item]
RINGO AND MS. MAYO, PAGE 62 TO 70.HI. GOOD EVENING, CHAIRMAN GLICK, BOARD OF TRUSTEES, DR.
LOPEZ, I'M HERE TO SHARE WITH YOU THE PROPERTY VALUE UPDATE FOR SCHOOL YEAR 22 22.
SO THIS WILL JUST BE A BRIEF UPDATE.
[00:45:02]
STATE REVENUE DECREASES SO THAT WE CAN HAVE A BALANCED REVENUE YEAR AFTER YEAR UNLESS WE HAVE AN INCREASE IN ADA OR AN INCREASE IN TAX RATE.SO INDICATOR 20 OF OUR FIRST RATING DOES REQUIRE US TO DISCUSS THE PROPERTY VALUES WITHIN 120 DAYS BEFORE ADOPTING OUR BUDGET, WHICH IS WHY I'M STANDING HERE BEFORE YOU TODAY TO SATISFY THAT REQUIREMENT.
AND IN A RECENT PRESENTATION TEA DID LIST THIS AND YOU'LL SEE IT ITALICIZED HERE A DISCUSSION WITH YOUR BOARD JUST BUDGET CYCLE ABOUT FLEXIBILITY OF ESSER FUNDS. AND SO WE TOOK THE RECOMMENDATION AND ARE GOING TO MOVE FORWARD WITH THAT.
IT CERTAINLY IS PERTINENT TO WHAT WE'RE GOING ON TODAY IN OUR BUDGET CYCLE.
SO THIS IS A SLIDE THAT TEA SHARED WITH US, AND IT KIND OF GIVES AN IDEA OF ALL OF OUR FUNDING SOURCES TOGETHER AND A RECOMMENDATION BY TEA OF HOW TO MOVE FORWARD IN OUR FUTURE TO AVOID THE FUNDING CLIFF.
SO YOU CAN SEE IN 21, 22, THEY HAVE THAT LITTLE GRAY BLOCK THAT'S KIND OF DOWN THERE BELOW THE LINE.
AND THAT IS SOME FUND BALANCE THAT HAS BEEN SET ASIDE, I.E.
SUPPLANTED FROM THE GENERAL FUND INTO ESSER 2 SAVE FUND BALANCE.
AND SO WE'LL TALK A LITTLE BIT MORE ABOUT THAT.
SO THIS IS A VISUAL TO KIND OF SHOW YOU THEIR RECOMMENDATION.
AND THEN ONE OF THE QUESTIONS THAT TEA ASKED AS A FREQUENTLY ASKED QUESTION, WHICH KIND OF DESCRIBES WHAT WE JUST LOOKED ABOUT A LITTLE BIT MORE, IS IT SAYS THAT WE DO AND WE DO WITH ESSER GUIDELINES, HAVE THE OPPORTUNITY TO SUPPLANT STATE AND LOCAL FUNDS WITH THE ESSER GRANT FUNDS.
AND WE HAVE DONE SOME OF THAT AND WE ARE CERTAINLY EXPLORING MORE ALLOWABLE USES FOR THAT.
SO THE RECOMMENDATION WOULD BE TO SUPPLANT ITEMS FROM THE GENERAL FUND INTO ESSER, WHICH WE'VE DONE SOME OF THAT AND THEN TO HOLD THOSE SAVES FOR FUTURE USE. SO THAT'S KIND OF THE IDEA HERE.
SO IT SEEMED TO ME THAT THE FUNDAMENTAL REASON WAS THIS, IS THAT THE STATE IT DOES NOT PLAN TO PROVIDE US ANY FUTURE SUPPORT SINCE THIS IS THEIR PLAN FOR US GOING FORWARD. I THOUGHT IT WAS VERY INTERESTING TO SHARE WITH YOU ALL.
AS YOU KNOW, ESSER IS A FEDERAL FUND AND IT REQUIRES A LOT OF DIFFERENT STRINGENT PURCHASING AND REQUIREMENTS IN ORDER TO EXPEND THE FUNDS IN THE GENERAL FUND.
SO IT ISN'T REALLY LIKE WE CAN USE THE MONEY THE SAME.
SO WITH ALL OF OUR MITIGATING LEARNING LOSS THAT WE'RE WORKING ON, ALL OF OUR STATE REQUIRED PROGRAMS THAT WE ARE PURCHASING OUT OF ESSER, IT ISN'T AS SIMPLE AS THEY MAKE IT LOOK TO FUND ITEMS IN THE GENERAL FUND THAT'S EXPENDING ESSER BUT WE HAVE REALLY THERE IS A REALLY GREAT TEAM THAT HAS BEEN WORKING ON THAT. AND SO WE DID LEARN IN A RECENT FINANCE TRAINING THAT THEY HAVE CHANGED SOME OF THE LANGUAGE AROUND THAT AND WE'RE GOING TO MAYBE SEE SOME MORE DETAILS COMING OUT THAT'S GOING TO FREE US TO WHERE WE CAN START, MAYBE HOPEFULLY SUPPLANT SOME MORE OF THOSE DOLLARS.
SO WE'RE STAYING RIGHT ON TOP OF THAT INFORMATION SO THAT WE CAN CONTINUE WORKING ON THAT.
SO THE THREE THINGS TO KIND OF THINK FORWARD, AVOIDING THE FISCAL CLIFF, SO WE'RE BUILDING A BUDGET FOR THE LONG TERM TO AVOID A SHARP DECLINE. ONE OF THE THINGS WE FOCUSED ON, ON OUR ESSER EXPENDITURES WAS UTILIZING THINGS THAT COULD BE SHORT TERM OR ONE TIME EXPENSES SO THAT WE AREN'T, YOU KNOW WHEN WE DO GET TO THE END OF ESSER, WE ARE BEING THOUGHTFUL IN HOW WE'RE GOING TO MOVE FORWARD AFTER THAT.
WE'RE ORGANIZING OUR RESOURCES NOW.
WE'VE TALKED ABOUT UTILIZING AN OUTSIDE FIRM TO REVIEW OUR PROGRAMS AND OUR EFFICIENCIES.
SO POSSIBLY COME IN AND LOOK AT OUR GENERAL FUND TO SEE IF THERE'S ANY AREAS THERE THAT WE COULD REDUCE THAT COULD FURTHER LESSEN A FUTURE IMPACT. AND THEN WE ARE CERTAINLY SEIZING THE OPPORTUNITY LOCALLY TO SUPPLANT WHERE WE CAN.
WE HAVE, BASED ON OUR NEW KNOWLEDGE IN OUR FINANCE TRAINING, WE ARE LOOKING AT OTHER PROGRAMS AND ITEMS THAT ARE IN THE GENERAL FUND THAT WE COULD SUPPLANT IN THE SHORT TERM AND ESSENTIALLY HOPEFULLY RESERVE THOSE DOLLARS IN THE GENERAL FUND AND ABLE TO SPEND IN THE FUTURE.
SO THOSE ARE ALL THINGS WE'RE ACTIVELY REVIEWING.
MR. GLICK, I'M SORRY. YES, SIR.
[00:50:03]
THERE ARE NO NEW DOLLARS IN THE ESSER FUNDS.WE'VE ALREADY ALLOCATED THEM FOR CERTAIN THINGS.
SO ARE YOU TALKING ABOUT WE'RE BUMPING SOME STUFF OUT.
OR JUST NOT FUNDING SOME THINGS SO WE CAN SUPPLANT, I GUESS, CURRENT EXPENSES.
MS. MAYO. I'M JUST TRYING TO FIGURE OUT HOW THAT WOULD WORK.
WITH THE ESSER PLAN WITHIN EVERY SIX MONTHS WE'RE REQUIRED TO REVIEW THE ALLOCATIONS OF OUR FUNDING AND WITHIN THOSE REVIEWS, OUR VARIOUS DEPARTMENTS AND TEAMS THAT HAVE BEEN ALLOCATED FUNDS DO COME BACK AND STATE, YOU KNOW WHAT, I DON'T NEED THESE DOLLARS.
AND SO THROUGH THAT PROCESS, THESE DOLLARS GET REALLOCATED AND GET FREED UP.
AND SO THEN THOSE DISCUSSIONS HAPPEN.
OK WHAT ARE THE NEEDS ON THE OTHER SIDE WHERE WE COULD SUPPLANT THESE DOLLARS THAT ARE ALLOWABLE WITHIN THE FEDERAL EXPENDITURE GUIDELINES BUT CAN ALSO SUPPLANT FROM THE GENERAL FUND FOR THAT SHORT TERM? SO, MR. RINGO DR.
RINGO, DO YOU FORESEE US GOING THROUGH THAT PROCESS TO FIND OUT WHERE THE SAVES ARE, LET'S SAY WITHIN THE CURRENTLY ALLOCATED ESSER FUNDS AND THEN HAVE A PRIORITY LIST OF THINGS THAT WE WOULD USE TO SUPPLANT INTO THAT? YES, SIR. WE'RE DOING THAT FOR A THIRD TIME RIGHT NOW, AND WE MOST RECENTLY DID IT WITH THE SIGN ON INCENTIVE.
AND THOSE FUNDS WERE FREED UP FROM THOSE REALLOCATIONS.
AND FOR EXAMPLE, NEXT YEAR WE HAVE ROUGHLY 16 MILLION DEDICATED FOR THE RETENTION STIPEND.
MORE THAN LIKELY IF YOU KNOW LAST YEAR, THIS PAST YEAR, I BELIEVE IT WAS 13.8 MILLION FOR EXPENSE.
SO THAT WAS 2.2 MILLION FREED UP TO BE REALLOCATED.
AND SO THROUGH THIS PROCESS, WE'RE GOING THROUGH THOSE DISCUSSIONS NOW FOR THESE REALLOCATIONS.
BUT AT SOME POINT IN THE FUTURE, THAT PRESENTATION WILL BE SOMETHING ALONG WITH THE MATH .
IN JUNE. THE PRIORITIES AND THE MATH THAT WILL BE PRESENTED TO US SO WE CAN KIND OF UNDERSTAND WHAT SUPPLANT MEANS FOR US? YES SIR. OK.
THANK YOU. YEAH. IF YOU WOULD, WE COULD TAKE A LOOK ON PAGES OUR PAGES OF THIS PAGES 15 AND 16 THAT WE RECEIVED EARLIER FROM MS. DAVENPORT. THERE'S A REPORT ON ESSER TWO ON PAGE 15 AND ESSER THREE ON PAGE 16 WITH BUDGET WHAT WE'VE ENCUMBERED AND WHAT OUR EXPENDITURES ARE.
RINGO OR MS. MAYO, YOU WANT TO COMMENT ON THOSE PAGES 15 AND 16 OR MAYBE EVEN MS. DAVENPORT? I MEAN, BECAUSE I THINK IT'S A VERY IMPORTANT QUESTION.
LET ME CLARIFY SOMETHING, TOO, BEFORE THEY DO THAT.
I JUST WANT TO MAKE SURE TOO THE ESSER FUNDS ARE GOING ONE, TWO, AND THREE EXPIRE WHEN? WHAT ARE THE ENDING DATES? ESSER TWO WILL EXPIRE IN SEPTEMBER 30TH, 2023.
AND SO ANYTHING IT'S ALMOST LIKE A FISCAL YEAR END.
ANYTHING THAT WE HAVE NOT EXPENSED AND RECEIVED UPON BY THAT DATE, IT WILL NOT COUNT.
SO THAT'S ESSER 2, IS THAT CORRECT? THAT IS ESSER 2. ESSER 3 IS A THREE YEAR PLAN AND THAT IS SEPTEMBER 30TH, 2024.
BECAUSE THERE'S SOMETHING LATER IN OUR BOOKLET WHERE ESSER WAS PAYING FOR SOMETHING FOR ONE YEAR WITH THREE RENEWALS, AND I WAS CURIOUS HOW THAT WAS GOING TO HAPPEN IF IT EXPIRED. THE THREE INITIALLY WE PAID FOR ESSER AND I BELIEVE, IF I REMEMBER CORRECTLY FROM THAT DEPARTMENT, IT ALLOWS US TO RENEW IN FUTURE YEARS WITH FEDERAL FUNDS.
IF THEY'RE AVAILABLE, IT DOES NOT MEAN WE'LL EXPENSE THOSE DOLLARS.
ESSER WILL BE GONE FOR THE RENEWALS, BUT IF THEY HAVE OTHER FUNDS IDENTIFIED WITH FEDERAL DOLLARS.
SO THE END OF OUR BUDGET OF 2024, ESSER 3 OR ALL OF ESSER'S GONE? YES, SIR. OK.
TRY TO PHRASE THIS QUESTION TOO.
ARE THEY LOOSENING UP THE GUIDELINES ON THAT? THE GUIDELINES ACTUALLY HAVE BEEN LOOSENED A LITTLE BIT.
I GUESS THEN AT SOME POINT, MR. GLICK, WITH YOUR PERMISSION, I THINK IT WOULD BE REAL GOOD WHEN THEY DO LET YOU KNOW HOW THE GAME IS PLAYED AND WHAT THE RULES ARE IT WOULD BE NICE TO KNOW THE CHANGES FROM WHERE WE STARTED ESSER TO WHERE WE ARE, THE THINGS THAT ARE ALLOWED TO BE SPENT VERSUS NOT.
AND THEN THE SAVES APPROXIMATE SAVES THAT WE MIGHT HAVE THAT WE CAN REALLOCATE AND SUPPLANT.
I THINK THAT'S A REAL GOOD MATH PROBLEM FOR US.
ANOTHER EXAMPLE OF THE SAVES WITHIN ESSER THREE.
WE HAD ADDITIONAL SCHOOL YEAR FUNDING ADSY THAT IN THE NEXT TWO YEARS OF CALENDARS HAS GONE AWAY.
THEN WE HAD ROUGHLY 7.5 MILLION ALLOCATED FOR THAT OR 7.8 MILLION.
[00:55:04]
THE ESSER NEEDS OF LEARNING LOSS.AND WHERE I'M HEADED WITH ALL OF THIS, MR. GLICK IS LOOKING AT BUDGETS AND KNOWING THAT OUR THIS YEAR'S BUDGET THAT WE'RE LOOKING AT IS GOING TO BE IN THAT, LET'S CALL IT 40 TO 60 MILLION IN THE RED. HOW MUCH OF THAT CAN BE SUPPLANTED TO LOWER THAT NUMBER DOWN? AND AS YOU KNOW, WE ALWAYS HAVE SAVES WITHIN THAT NUMBER, TOO.
SO IT'S KIND OF TRYING TO GET A FEEL FOR MORE REALISTICALLY WHERE WE WIND UP.
I REALLY APPRECIATE THE WORK Y'ALL DO ON THIS.
THE ONE THING I'M CONCERNED ABOUT OR REALLY CURIOUS ABOUT TOO ARE THE ESSER 2 AND 3 FUNDS THAT ARE BEING ALLOCATED AND HOW THOSE FUNDS AFTER THAT PERIOD OF TIME WILL BE BUDGETED.
IN OTHER WORDS, IS IT SOMETHING THAT THOSE DOLLARS ARE GOING TO BE USED AND THEY'RE NOT IN THE PROJECTS THAT HAVE BEEN ALLOCATED THAT WILL THEN HAVE TO BE HIT BY THE GENERAL FUND? NO, SIR.
AND I KNOW WITHIN ALLISON DAVENPORT'S TEAM, WE HAVE A STRINGENT APPROVAL PROCESS TO WHERE THOSE DOCUMENTS ACTUALLY COME TO ME TO BE SIGNED OFF ON AND THEN FROM THEIR PROCUREMENT AND IF NEEDED, LEGAL TO MAKE SURE WE'RE COMPLIANT.
THANK YOU. ACTUALLY, THE ISSUE IS REALLY VERY COMPLEX.
AS WE ALL KNOW IN YOUR DEPARTMENTS, WE HAVE $160 MILLION DOLLARS TO SPEND.
WE HAVE TO SPEND IT OR WE LOSE IT.
AND WHAT HAPPENS WHEN THAT CLIFF COMES? ARE YOU PREPARED FOR THAT CLIFF? AND THAT'S A DIFFICULT THING.
AND THAT'S WHY WE ASK THE QUESTIONS.
AND WE ALSO UNDERSTAND THAT WE DO WANT TO SPEND EVERY DOLLAR OF IT.
AND AS MR. GLICK NOTED, TEA IS REFERENCING THE WORDS FUND BALANCE QUITE A BIT IN THESE TRAININGS.
AND SO AS WE APPROACH ANOTHER LEGISLATIVE SESSION THIS NEXT SPRING.
SO THE BOTTOM LINE IS THEY'RE ENCOURAGING US TO USE OUR FUND BALANCE, USE OUR TAX EFFORTS, USE OUR EFFICIENCY STUDIES, MAX OUT EVERYTHING WE CAN BEFORE THERE'S ANY OTHER RELIEF COMING FROM THE STATE, ESPECIALLY WITH RETURN.
AND AS YOU SEE, THE PENDULUM BETWEEN THE PERCENT THE STATE PAYS AND THE PERCENT THAT THE SCHOOL DISTRICT PAYS CONTINUE TO SWITCH WITH THE STATE PAYING A LITTLE LESS AND US PAYING A LITTLE MORE THROUGH OUR LOCAL TAX EFFORT.
SO I THINK AT SOME POINT THE LINES CROSS.
I'VE BEEN TALKING ABOUT THIS A LONG TIME, BUT AS MUCH CLARITY AS THIS BOARD CAN GET AS TO WHEN THAT HAPPENED AND HOW IT HAPPENS AND WHAT OUR OPTIONS ARE, THOSE ARE REALLY GREAT PIECES OF INFORMATION.
ANY OTHER QUESTIONS RIGHT NOW? YES. PLEASE PROCEED.
YES, SIR. WE'RE ACTIVELY WORKING ON ALL THESE PLANS AND DEEPEN THE ANALYSIS.
AND SO THAT WHAT POINT THAT YOU MADE, MR. MILLER, JUST KIND OF BRINGS US TO THIS LAST SLIDE.
YOU CAN SEE OUR TAXABLE VALUE GROWTH FROM THE PRIOR YEAR ON THE APRIL 28TH LETTER IS LOOKING AT ABOUT 19.7% GAIN, AND WE HAVE RECEIVED OUR PRELIMINARY MAY LETTER AND I ENTERED THE FIGURES AND IT'S JUST AROUND 17%.
AND THEN AS YOU KNOW, THAT THE PROPOSITION DID PASS FOR THE HOMESTEAD EXEMPTION INCREASE AND WE BUILT OUR BUDGET ON THAT 40 K CHANGE AND WE HAVE APPLIED THAT INFORMATION TO OUR TAXABLE VALUE GROWTH AND ARE ACTIVELY REVIEWING AND MONITORING THAT.
BUT THIS JUST GIVES YOU AN IDEA OF HOW THOSE CHANGED FROM THE FIRST LETTER WE GET.
AND SINCE WE'RE ON CURRENT YEAR VALUES, KEEP IN MIND WE JUST GOT OUR APRIL 28TH LETTER LIKE LAST MONTH AND WE'VE BEEN FORECASTING THESE FIGURES SINCE JANUARY.
[01:00:02]
SO WE ARE ACTIVELY MONITORING EVERY SINGLE THING WE CAN.YOU KNOW, WITH CURIOSITY, WHEN I LOOK AT THESE KIND OF CHARTS, ALWAYS CURIOUS ABOUT HOW OUR TAX BASE INCREASE COMPARES TO OTHER DISTRICTS AROUND US? IF WE GET INFORMATION LIKE THAT, IT WOULD BE GREAT OR JUST THE COUNTY AVERAGES.
I KNOW LIKE IN, I SAW A WARNING ON THE COLLIN COUNTY DCAD OR WHATEVER THAT IS A COLLIN COUNTY CAD WHERE THEY SAID EXPECT THE AVERAGE INCREASE TO GO FROM 20 TO 40%.
AND SO AND MY PIGGYBACK TO THAT OBSERVATION OR QUESTION TO YOU WOULD BE IF YOU KNOW THAT ANSWER, NUMBER ONE, NUMBER TWO, DR. RINGO WE USED TO TALK ABOUT WE WERE ALWAYS CLASSIFIED MORE AS A TAX POOR DISTRICT WITH INFLATION AND ALL THE THINGS GOING ON. ARE WE STILL CLASSIFIED KIND OF BELOW THE LINE OR ARE WE GOING TO I ASSUME WE'RE GOING TO FLIP OVER TO BE A TAX RICH DISTRICT? GREAT QUESTION. FORTUNATELY, YES, WE ARE STILL A WHAT'S CONSIDERED A THE TERMINOLOGY IS PROPERTY POOR SCHOOL DISTRICT.
IT'S A THRESHOLD. THEREFORE WE DO NOT PAY RECAPTURE.
IF WE WERE NOW, THEN THE TAX CODE IT'S A CHAPTER 49 SCHOOL DISTRICT OF THE TAX CODE.
SO EVEN THOUGH IT'S EXCESS, IT IS GOING TO GO BACK TO THE STATE IN RECAPTURE TO PAY AUSTIN AND IT'S THE BUDGETED LINE ITEM THAT IS IN THE BUDGET THAT THE BOARD APPROVES WITHIN A SPECIFIC FUNCTION THAT WE SEE.
DISTRICTS THAT DON'T HAVE A TRE GET TO KEEP ALL THAT ADDITIONAL MONEY THAT COMES IN.
OK. DISTRICTS THAT ARE NOT A RECAPTURE DISTRICT DO NOT HAVE TO PAY RECAPTURE.
THEY GET TO KEEP EVERY PENNY THAT IS RAISED.
SO BUT THE RECAPTURE BAR DOESN'T HAVE ANYTHING TO DO WITH YOUR TAX RATE, DOES IT? IT'S MORE TO DO WITH YOUR TAXABLE VALUE IT HAS TO DO WITH INTERESTINGLY ENOUGH, IF I REMEMBER CORRECTLY, WITHIN THE TAX CODE, IT'S ENROLLMENT, NOT ADA.
SO THEY LOOK AT ENROLLMENT IN YOUR TAXABLE.
SO THEY DIVIDE YOUR TAXABLE VALUES BY YOUR ENROLLMENT AND OVER A CERTAIN THRESHOLD YOU'RE A CHAPTER 49 SCHOOL DISTRICT AND UNDER CERTAIN THRESHOLD YOU'RE A PROPERTY POOR DISTRICT. AND SO WITHIN THAT THE STATE ON THEIR SIDE BUDGETS WHAT THEY NEED IN RECAPTURE.
SO THE HOUSE CONTROLS THE FORMULA OF WHAT DISTRICTS BECOME RECAPTURE AND WHAT DISTRICTS DO NOT.
BECAUSE MS. MAYO ACTUALLY RAN THAT TREND IN THE BUDGET TEAM AND GOING OUT, I BELIEVE WE WENT OUT FIVE YEARS STARTING WITH NEXT YEAR, SO A SIX YEARS OUT AND WE GREW OUR VALUES BY ABOUT 15%, WHICH IS PRETTY HIGH AND WE DIDN'T SEE ANY ANTICIPATED RECAPTURE GOING FORWARD.
SO I THINK AND WE DO RUN THAT ANALYSIS EVERY YEAR JUST TO ENSURE SO WE'LL KNOW.
YOU STILL THINKING 0.90 OR MAYBE EVEN 0.89 WITH THE HIGHER VALUES NOW? THE I MEAN, I KNOW WE STARTED OUT AT 5%, THEN WE WENT TO 10%.
I'M SURE WE'LL GO TO A HIGHER NUMBER.
SO YOU'RE THINKING THE COMPRESSION WILL BE GREATER? WE'RE NOT SEEING WE'RE STILL AT 0.90.
WITH THE 40 K WE ACCOUNTED FOR THAT.
SO WE WERE ABLE TO PLAN FOR THAT.
ANYBODY HAVE ANY OTHER QUESTIONS? OKAY THAT'S ALL.
THANK YOU VERY MUCH. AND MS. MAYO, YOU'RE UP AGAIN. I'M STILL HERE.
[IV.C. Action Items (Non Consent)]
THANK YOU, CHAIRMAN GLICK, BOARD OF TRUSTEES, DR.LOPEZ, I'M HERE TO PRESENT TO YOU THE MAY 24TH BUDGET AMENDMENT.
WE DO HAVE SOME ACTIVITY GOING ON THIS MONTH.
SO IF YOU'LL LOOK AT PAGE 78, YOU'LL NOTICE AT THE TOP WE HAVE OUR TYPICAL CROSS FUNCTION TRANSFERS.
WE DO HAVE A LOT OF ACTIVITY IN CROSS FUNCTION TRANSFERS THIS TIME OF YEAR.
EVERYONE'S GETTING THEIR BUDGET SETTLED UP FOR THE END OF THE YEAR.
[01:05:03]
AND THEN IF YOU'LL LOOK AT THE BUDGET AMENDMENTS, LOCAL REVENUE PORTION, YOU'LL SEE AN INCREASE TO LOCAL REVENUE THERE.AND THE REASON FOR THE INCREASE IN LOCAL REVENUE IS WE HAVE, AS MS. COOPER HAS SHARED WITH US, WE HAVE COLLECTED A VERY HIGH PERCENT OF OUR TAX RATES THIS YEAR.
WE USUALLY END UP IN AUGUST, ABOUT 99%, BUT WE'RE ALREADY REALLY CLOSE TO THAT.
SO WE WENT AHEAD AND TOOK ACCOUNT FOR THAT.
SO OUR TAXABLE VALUES WERE A LITTLE BIT HIGHER THAN WE THOUGHT.
AND COUPLED WITH THE INCREASE IN PERCENTAGE, WE'RE GOING TO INCREASE OUR LOCAL REVENUE.
AND THEN ALSO, AS WE HAVE TALKED IN DEPTH ABOUT IS OUR STATE REVENUE IS INCREASING.
THIS IS THE EFFECT OF OUR HOLD HARMLESS.
SO BASED ON THE INFORMATION THAT WE HAVE NOW, WE'RE GOING TO RECEIVE A HOLD HARMLESS THAT WILL ESSENTIALLY TAKE OUR ADA PERCENTAGE AND MAKE IT WHAT IT WAS BACK IN 2020.
SO FIRST THROUGH THE FOURTH WEEKS WILL BENEFIT TO THAT PERCENTAGE ADA CHANGE.
SO THIS IS NOT ENROLLMENT, THIS IS ONLY THE PERCENTAGE ADA.
AND THEN WE ALSO HAVE THE OPPORTUNITY TO DO THE ANALYSIS ON A BI-STUDENT PROGRAM.
SO WE WERE ABLE TO SHOW A STATE REVENUE INCREASE OF $12.6 MILLION DOLLARS.
BUT WE'RE GOING TO INCREASE LOCAL REVENUE.
AND THEN IF YOU LOOK DOWN AT THE BOTTOM, THOSE TWO THINGS KIND OF GO TOGETHER.
SO WE BACK EARLIER IN THE YEAR, THERE WERE SOME FUNDS APPROVED FOR THE SAM HOUSTON SOIL EXCAVATION AND THERE WAS SOME MONEY IN THE BUDGET FOR THESE TWO PROJECTS.
IT WAS 148,950 AND THEN 121,162 FOR THE MEMORIAL ABATEMENT PROJECT.
AND WE'RE GOING TO TRANSFER THOSE OUT TO FUND 651.
THEY ARE NOT GOING TO BE ABLE TO BE COMPLETED BY JUNE 30TH.
SO THEY'RE GOING TO BECOME PROJECTS THERE.
AND THEN IN ADDITION, THE TOTAL THAT MAKES UP THAT $5.3 MILLION DOLLARS THERE IS CLOSE TO $4.1 MILLION DOLLARS. THAT'S GOING TO BE THE PRIORITY ONE ITEMS THAT THE MAINTENANCE TEAM HAS SHARED WITH YOU GUYS OUT.
AND THEN THE CURTIS CULWELL CENTER FUND BALANCE WOULD TAKE UP THE REST OF THAT CONTRACT.
SO YOU'LL GET A VERY DETAILED PREVIEW OF THAT LATER ON FURTHER IN THE AGENDA.
RINGO HEARING ANYTHING ABOUT HOLD HARMLESS FOR THE SECOND THE LAST TWO SIX WEEK PERIODS? WE HAVEN'T HEARD ANYTHING ABOUT THAT.
NO. THERE HAS BEEN NO HINT OR COMMENTS FROM TEA ABOUT FIFTH AND SIXTH, SIX WEEKS.
WE HEAR A LOT ABOUT THE FUND BALANCE THAT WE'VE SAVED IN THE LAST FEW YEARS.
WHAT ARE THE, THERE WERE COMMENTS IN THE LAST LEGISLATIVE SESSION SOMEBODY THAT ACTUALLY ADDED UP ALL OF THE SCHOOL DISTRICTS FUND BALANCES AND CAME UP WITH TOTALS OF WHAT THEY EQUALED.
AND WE'RE TALKING ABOUT A CERTAIN PERCENTAGE OF FUND BALANCE THAT YOU HAD TO SPEND DOWN.
IS THAT WHAT YOU'RE HEARING AGAIN AS THE LEGISLATIVE SESSION NEARS AGAIN? MORE THAT AND IF I DON'T COVER MORE OF THE FACT THAT DUE TO COVID AND HIGH VACANCY RATES, WE HAD BEEN ABLE TO AS WE DON'T LIKE TO SAY BUT SAVED MONEY IN THAT BECAUSE OF THOSE SAVES WE ARE ABLE TO UTILIZE THOSE DOLLARS TO CARRY US THROUGH.
[01:10:08]
CUMULATIVE FUND BALANCE THAN THE STATE RAINY DAY FUNDS.AND THE EXAMPLE I USE IS OUR SCHOOL BUDGET IN GARLAND ISD AND SOME OF OUR SURROUNDING DISTRICTS SCHOOL BUDGETS OF DALLAS ISD, FORT WORTH ISD, ARLINGTON ISD, IF YOU ADD UP THEIR MINIMUM THREE MONTHS OF FUND BALANCES THAT WE'RE REQUIRED TO HAVE BY LAW, WE'RE ALREADY GOING TO BE IN THE BILLIONS OF DOLLARS OF JUST A FEW SCHOOL DISTRICTS. AND SO WHEN THEY MAKE THE COMMENT THAT ALL OUR FUND BALANCES COMBINED EXCEED THE STATE RAINY DAY FUND OR PER STATUTE, WE'RE GOING TO WHEN YOU ADD UP THE 1000 PLUS DISTRICTS, ACROSS THE STATE OF TEXAS.
YES. THANK YOU BOTH. ANY OTHER QUESTIONS? YES. OK NO.
MR. GLICK, WE HAVE SEEN SOME IMPROVEMENT IN OUR FIFTH SIX WEEKS, ADA.
SO WE ARE PROUD OUR KIDS ARE COMING BACK TO THAT PERCENTAGE.
MR. GLICK, BOARD OF TRUSTEES, DR.
THIS IS THE, AS MR. GLICK NOTED, THE RESOLUTION AUTHORIZING CONTRIBUTION TO THE GARLAND ECONOMIC DEVELOPMENT PARTNERSHIP.
THEY HAVE PROVIDED THE BACKGROUND DATA THAT SHOWS THEY ARE MEETING THE PARTNERSHIP REQUIREMENTS, PROVIDED THAT TO MS. HOGAN AND MYSELF.
AND SO THIS IS THE RENEWAL FOR THE COMING YEAR.
SO LAST YEAR I ASKED IF THAT DATA COULD BE PROVIDED AND I DIDN'T SEE IT.
PLEASE. YES, WE CAN SHARE THAT DATA THROUGH THE BOARD INSIGHT.
ANY OTHER QUESTIONS? OK. LET'S GO TO ITEM 3.
CONSIDER APPROVAL OF A RESOLUTION AUTHORIZING CONTRIBUTION TO THE ROWLETT CHAMBER FOUNDATION.
AGAIN DR. RINGO PAGES 79 THROUGH 84.
AND MS. STANLEY, WE WILL BE HAPPY TO PROVIDE THAT DATA.
ANY OTHER QUESTIONS? MS. HOGAN. AS DR.
RINGO MENTIONED, BOTH OF THESE ARE OUR ANNUAL AND WE WILL GET YOU THAT.
AND I AM SAYING THIS ON THE RECORD, SO THEY CAN POSSIBLY HEAR THAT IF WE REQUEST SOMETHING FROM YOU BECAUSE WE'RE GIVING YOU MONEY, IT BEING YOUR BEST INTEREST TO RESPOND TO US WITHIN AN APPROPRIATE TIME.
ANY OTHER QUESTIONS? WE THANK YOU VERY MUCH.
CONSIDER APPROVAL OF RECOMMENDATION FOR RETENTION STIPEND DR.
MR. GLICK, BOARD OF TRUSTEES, DR.
AS YOU CAN SEE, THIS IS FOR OUR FULL TIME EMPLOYEES WILL RECEIVE A $2,000 RETENTION STIPEND.
OUR PART TIME EMPLOYEES WILL RECEIVE A $1,000 RETENTION STIPEND.
AS YOU CAN SEE, THE ELIGIBILITY REQUIREMENTS ARE LISTED THERE.
BEING A FULL TIME EMPLOYEE OR PART TIME EMPLOYEE WHO HAS WORKED AT LEAST 19 HOURS PER WEEK, AND YOU MUST BE EMPLOYED WITH GISD ON THE LAST DAY OF THE MONTH PRECEDING RECEIPT OF PAYMENT. MEANING YOU CAN SEE THE STIPEND PAYMENTS OF OCTOBER 22, DECEMBER 2022 TO MARCH OF 2023, AND THE BREAKOUT OF PERCENTS AT 25%, 50% AND 25%.
THAT'S THE SAME MODEL AS WAS FOLLOWED THIS YEAR.
ANY QUESTIONS? OK. LET'S GO TO ITEM 5.
YES. MR. GLICK, BOARD OF TRUSTEES, DR.
LOPEZ. OUR OFFICE HAS RECEIVED AN OFFER FROM THE CITY OF GARLAND TO PURCHASE STRUCK OFF PROPERTY LOCATED AT 6946 BELTLINE AND 64 I'M SORRY, 64 96 AND 6498 BELTLINE ROAD.
THESE PROPERTIES ARE UNDEVELOPABLE BECAUSE THEY LIE BETWEEN AN ALLEYWAY AND A UTILITY EASEMENT.
[01:15:03]
THE PLAN THAT THE CITY HAS IN PLACE IS TO PUT A HIKING TRAIL AND BIKE TRAIL THROUGH THAT AREA.THE PROPERTIES WERE STRUCK OFF IN 2012 AND THE OFFER IS FOR 1500 DOLLARS.
WE WILL RECEIVE NO FUNDS FROM THAT OFFER AND THE DEED AND THE RESOLUTION IS ATTACHED.
SHOULD YOU APPROVE THAT? MR. MILLER.
I'M JUST CURIOUS AS HOW WE GOT THIS PROPERTY TO BEGIN WITH? I MEAN THE ONLY THING YOU COULD DO WITH IT IS PUT A DRAG STRIP OR SOMETHING.
RIGHT? IT'S NOT STRUCK OFF TO US IT WAS STRUCK OFF TO THE CITY, BUT IT MOST LIKELY WAS PART OF AN ORIGINAL PIECE OF PARCEL THAT HAS BEEN DEVELOPED SINCE THEN, AND THIS IS JUST WHAT'S REMAINING LEFT.
SO YOU THINK IT MIGHT HAVE BEEN PART OF THE NEIGHBORHOOD? YES. AT ONE POINT, YES.
AND THEY JUST NEVER DEVELOPED IT.
CORRECT. SAVED IT AS A SEPARATE PARCEL.
IT'S A LITTLE STRIP OF LAND YES. AND THEN ABANDONED IT.
RIGHT. WE SEE THAT A LOT IN LANDLOCKED PROPERTIES AS WELL WHEN IT GETS STRUCK OFF.
OKAY. AND THEN THE CITY'S PLAN, I THINK I READ, WAS TO PUT A HIKING, JOGGING, BIKING, SOMETHING KIND OF? A HIKING AND BIKE TRAIL. YES.
WILL THAT CONNECT TO ANYTHING NEARBY? THAT'S JUST WHAT THEY STATED AS PART OF THIS OFFER.
ANY OTHER QUESTIONS? WE THANK YOU VERY MUCH.
YOU'RE UP AGAIN. ITEM 6, CONSIDER APPROVAL OF STATUTORY WRITE OFF OF DELINQUENT TAXES? YES. THE NEXT ITEM IS THE ANNUAL DELINQUENT TAX WRITE OFFS REQUIRED BY THE TEXAS PROPERTY TAX CODE 3307 EXCUSE ME.
THE FIRST ONE IDENTIFIES THE REAL PROPERTIES AND THE SECOND ONE IDENTIFIES THE PERSONAL PROPERTIES.
AND BASICALLY REAL PROPERTY IS 20 YEARS AND PERSONAL PROPERTY IS FOUR YEARS.
IF YOU HAVE ANY QUESTIONS, I'LL BE HAPPY TO ANSWER THOSE.
ANYBODY? ANY QUESTIONS? SO IN THIS PROCESS, A STRIKE OFF JUST MEANS WE'RE DONE WITH IT.
WE'RE NOT TRYING TO COLLECT IT.
THE STRIKE OFF FOR THE TWO A AND B ON THIS ONE THE WRITE OFF.
YEAH. THE WRITE OFFS. I'M SORRY NOT STRIKE.
RIGHT. WE, REMOVED THE LEVY AND THAT DECREASES OUR DELINQUENT TAX ROLL.
AND WHEN THOSE DO OCCUR, I WRITE THE LEVY BACK ON TO THE ROLL SO IT CAN CALCULATE THE PENALTY, INTEREST AND ATTORNEY'S FEES AS IT WOULD BE THE DATE OF THE PAYMENT. AND THEN WE ONCE AGAIN REMOVE IT AGAIN.
SO WE DO RECEIVE FUNDS FROM IT OCCASIONALLY, BUT NOT VERY OFTEN.
BUT FOR OUR PURPOSES, WE'RE NO LONGER MONITORING THIS RIGHT? CORRECT? THESE TWO LISTS ARE WRITE OFFS? THE LEVIES GONE FOR THOSE YEARS.
ANY OTHER QUESTIONS? THANK YOU VERY MUCH. THANK YOU.
LET'S GO TO NEW BIDS, MR. BOOKER. NUMBER A CONTRACT 247-22 CONSIDER APPROVAL OF PURCHASE OF ELECTRONIC SCOREBOARDS.
WE HEARD A MENTION OF THIS BEFORE, MR. BOOKER PAGE 118 TO 138.
TO MR. GLICK, MEMBERS OF THE BOARD OF TRUSTEES, TO DR.
THE RECOMMENDED SUPPLIER IS DAKTRONICS WITH A NOT TO EXCEED OF $1,154,818 DOLLARS.
MR. WILBORN, THE EXECUTIVE DIRECTOR OF THE CURTIS CULWELL CENTER, HAS A PRESENTATION TO GIVE TO THE BOARD OF TRUSTEES TO GO THROUGH THE SCOREBOARD THAT WILL BE PROCURED. THANK YOU, MR. WILBORN. MR. GLICK, DR.
LOPEZ, MEMBERS OF THE BOARD HERE TO PRESENT THE SCOREBOARD FOR THE CURTIS CULWELL CENTER.
TECHNICAL DIFFICULTIES THERE, ABOUT THE OPERATOR.
CURTIS CULWELL CENTER ORIGINAL SCOREBOARD WAS INSTALLED IN 2005.
REPLACEMENT COST IS 1,154,818 WITH A FIVE YEAR SERVICE AGREEMENT.
THE FOLLOWING ITEMS WERE INSTALLED IN 2005.
THIS IS THE BASE OF THE BRAINS.
THIS IS THE SCOREBOARD ORIGINALLY AS IT WAS.
AND ALSO, YOU SEE THE NAME SPECIAL EVENT CENTER.
[01:20:02]
THIS IS OUR SCORE CLOCK, OUR OPERATING CLOCK, OUR BACK SCOREBOARD, THE SCORING CLOCKS THAT TELL THE TEAMS HOW MUCH TIME IS LEFT BEFORE THEY NEED TO RETURN TO THE COURT.IT WAS UPGRADED IN 2013 2014 FISCAL YEAR FOR THE TUNE OF $240,220.
AND THIS IS THE SCOREBOARD HERE, WHICH IS AT PRESENT WHICH IS IN DIGITAL, IN THE BOTTOM TWO CORNERS, THE TOP TWO WHERE YOU HAVE DALLAS COLLEGE, THOSE PANELS HAVE TO BE MANUALLY CHANGED OUT IF WE WERE TO CHANGE SPONSORS.
THE BOTTOM TWO ARE INTERCHANGEABLE SPONSORSHIPS.
THIS IS THE NEW SCOREBOARD PROPOSED HERE.
AND IF YOU NOTICE HERE, THIS IS ALL IN ONE.
AS ON THE PREVIOUS ONES, WE WERE LIMITED.
THIS IS THAT SAME CLOCK AT THE TABLE THAT WILL BE CHANGED OUT THERE WILL BE OPERATIVE.
THIS IS THE CLEAR SCORING WHICH YOU SEE IN ALL OF THE GAMES THAT YOU'RE WATCHING ON TV RIGHT NOW.
AND THIS IS AT THE SCORERS TABLE.
IF APPROVED IN MAY, DAKTRONICS WOULD DELIVER A VIDEO BOARD IN NOVEMBER OF 22.
INSTALL WOULD START DECEMBER THE 17TH WITH A COMPLETION DATE OF JANUARY 7TH OF 2023.
QUESTIONS? ANYBODY HAVE ANY QUESTIONS? MR. BEACH.
MR. WILBORN. THEY'RE OUT OF ROWLETT, AREN'T THEY? DAKTRONICS? YES.
NO, SIR. WHERE ARE THEY FROM? THEY HAVE A LOCAL OFFICE HERE WITH THE LOCAL REPRESENTATIVE LOCATED IN ROCKWALL.
OK. BUT THEY HAVE SERVICE, WHICH IS LOCATED HERE.
OK. THAT'S WHAT I WAS GOING TO ASK.
THAT'S WHERE I WAS GOING WITH THIS.
ARE YOU SATISFIED WITH WHERE YOU WOULD BE ABLE TO GET SERVICE AND GET IT IMMEDIATE IF YOU NEEDED IT? YES, SIR. THEY HELPED US OUT TREMENDOUSLY.
WHEN WE HAD THE SWAG TOURNAMENT, THE BOARD WENT DOWN.
OH, OKAY. THEN FOR THE STATE VOLLEYBALL TOURNAMENT, MOST RECENTLY IT WENT OUT AGAIN AND THE REPRESENTATIVE CAME OUT AND HE WAS ABLE TO MAKE ADJUSTMENTS FOR US BEFORE THE TOURNAMENT ENDED. WE WAS ONLY DOWN FOR LIKE ONE, NOT EVEN A FULL GAME.
THANK YOU. ANY OTHER QUESTIONS? SIR WE THANK YOU VERY MUCH.
THANK YOU. LET'S GO TO CONTRACT.
ONCE AGAIN, I'M BEFORE YOU TO PROVIDE THE OVERVIEW OF THE DIGITAL PRINTING EQUIPMENT AND RELATED SERVICES RFP, THE RECOMMENDED SUPPLIER IS DAHILL OFFICE TECHNOLOGY IS DBA XEROX SOLUTIONS.
OUR ALTERNATE IS RICOH USA WITH A NOT TO EXCEED AMOUNT OF 3,247,000 DOLLARS.
THE PRINT PLANT, THE EQUIPMENT IS A 60 MONTH LEASE WITH A ONE YEAR ANNUALLY RENEWAL OPTION.
ANYBODY HAVE ANY QUESTIONS? JUST A QUICK QUESTION, MR. BOOKER.
IT'S A COPIER POOL THAT WE MANAGE IN OUR OFFICE.
WE POOL ALL THE FUNDS TOGETHER.
SO LET'S GO TO ITEM D CONTRACT 34-22 CONSIDER APPROVAL OF PURCHASE OF MONTESSORI FURNITURE.
YES, SIR. THE CONTRACT BEFORE YOU IS FOR MONTESSORI FURNITURE.
[01:25:08]
AVAILABLE FOR OTHER SCHOOLS WHO WOULD LIKE TO PURCHASE PRE KINDERGARTEN AND SOME OF THE SMALLER FURNITURE.THE NOT TO EXCEED AMOUNT FOR THAT CONTRACT IS $150,000.
ANY QUESTIONS? LET'S GO TO ITEM E, CONSIDER THIS IS CONTRACT 310-22-10 CONSIDER APPROVAL OF PURCHASE OF PROFESSIONAL DEVELOPMENT AND MATERIALS COACHES ACADEMY.
YES, SIR. THE CONTRACT BEFORE YOU IS BEING RECOMMENDED FOR ENGAGE LEARNING INC.
THE NOT TO EXCEED AMOUNT IS $408,822.
THIS IS ONE OF THE FUNDS THAT WOULD BE USED USING ESSER 2 FUNDING FOR THE 408,000.
ANY QUESTIONS? OK. LET'S GO TO ITEM F CONTRACT 357-22-01 CONSIDER APPROVAL OF PURCHASE OF MENTAL HEALTH PLATFORM AND CARE COORDINATION.
I BELIEVE THAT'S 182,000 AWARD.
THAT CONTRACT IS TO PROVIDE MENTAL HEALTH SERVICES TO OUR SCHOOLS, STUDENTS AND FACULTY AS NEEDED.
IT'S BASICALLY A REFERRAL SERVICE FOR MENTAL HEALTH SERVICES THAT MAY BE REQUIRED.
I THOUGHT THAT WE ALREADY HAD SOMETHING IN PLACE THAT WE'VE ALREADY APPROVED FOR THIS.
WE WERE BEFORE YOU WITH A PREVIOUS CONTRACT FOR THE ACTUAL HEALTH CARE ACCESS FOR STUDENTS.
THIS IS ACTUALLY FOR MENTAL HEALTH SERVICES.
YES, THE HAZEL HEALTH, WHICH WAS ALL ABOUT THE PHYSICAL.
THIS IS DEALING WITH MENTAL AND SOCIAL ISSUES.
BUT WHEN THEY PRESENTED IT, THEY PRESENTED IT ABOUT MENTAL HEALTH.
THEY DIDN'T PRESENT IT, JUST PHYSICAL.
GOOD EVENING, TRUSTEES. I'M GOING TO CHANNEL MY INNER DR.
GILMORE BECAUSE SHE SENT ME AN EMAIL WITH NOTES.
SO HAZEL HEALTH THAT WE BROUGHT BEFORE YOU LAST MONTH DEALT STRICTLY WITH PROVIDING OUR STUDENTS WITH ACCESS TO DOCTORS OR LICENSED MENTAL HEALTH PROFESSIONALS. SO YOU ARE CORRECT.
WHAT'S DIFFERENT AND WHAT'S BEING PRESENTED TONIGHT IS THAT THIS WILL BE ACCESSIBLE FOR MENTAL HEALTH SERVICES SOLELY FOR OUR GISD STUDENTS, FAMILIES, STAFF AND OUR TRI-CITY COMMUNITY MEMBERS CAN ALSO TAKE ADVANTAGE OF IT.
SO HAZEL HEALTH OFFERED MENTAL HEALTH SERVICES TO OUR STUDENTS.
AND MEDICAL. AND MEDICAL HELP.
YES. YES. AND SO WE HAVE THE HAZEL HEALTH, WHICH WE'RE OFFERING ONSITE MEDICAL AND REFERRALS AND ALL SORTS OF THINGS FOR PHYSICAL, MENTAL AND THINGS LIKE THAT.
AND NOW WE'RE GOING TO OFFER STRICTLY MENTAL HEALTH FOR THE COMMUNITY, EMPLOYEE STAFF.
AND WHAT'S THE DIFFERENCE? I MEAN, MENTAL HEALTH IS MENTAL HEALTH.
WELL, WITH THE CONTRACT FROM LAST MONTH, IT'S TARGETED STRICTLY FOR OUR STUDENTS.
SO ONLY STUDENTS COULD USE THOSE SERVICE AND ACCESS THOSE PROVIDERS.
SO IT ADDS THAT ADDITIONAL LAYER ON DRUG ALCOHOL.
SO IS IT ACTUALLY PROVIDING TREATMENT PROGRAMS OR IS IT JUST PROVIDING ASSISTANCE TO FIND TREATMENT PROGRAMS? CAN I JUST COMMENT? I THINK IF WE LOOK ON PAGE 158, THE PURPOSE, I THINK IT'S YOUR THE SECOND THING YOU'RE SUGGESTING RATHER THAN THE FIRST.
[01:30:07]
I THINK I WOULD. I GUESS I DON'T UNDERSTAND WHY WE'RE BECOMING A HEALTH CARE SYSTEM.I MEAN, I UNDERSTAND THAT WE PROVIDE IT FOR OUR STUDENTS, GET IT.
BUT I MEAN, I JUST NEED MORE INFORMATION.
WE WOULD BE HAPPY. MR. JOHNSON.
YEAH. AND YOU MIGHT AS WELL STAY UP, DR.
CADDELL. AND I'M GLAD DAPHNE BROUGHT THIS UP, BECAUSE IF SHE WOULDN'T HAVE, I WOULD HAVE.
BECAUSE I NEED MORE ON WHAT QUALIFIES A FAMILY MEMBER TO GET MEDICAL.
EFFECTIVELY, THIS IS MEDICAL CARE THAT THE DISTRICT IS PROVIDING TO PEOPLE WHO ARE NOT OUR STUDENTS.
THEY'RE NOT OUR STAFF. AND LAST TIME I CHECKED, DR.
RINGO HAS PAINTED A RATHER GRIM FINANCIAL PICTURE FOR THE DISTRICT.
I KNOW SOMETIMES MR. GLICK SOMETIMES DISAGREES, BUT THE BOTTOM LINE IS I DON'T THINK WE CAN FINANCE BEING THE MENTAL HEALTH PROVIDER FOR THE ENTIRE COMMUNITY.
I MEAN, THERE ARE OTHER GOVERNMENTAL BODIES THAT SIT OVER.
IT'S NOT JUST THE SCHOOL DISTRICT.
IT'S NOT OUR RESPONSIBILITY TO DO THIS.
AND SO I NEED BEFORE THE MEETING TO KNOW WHAT QUALIFIES PEOPLE FOR THIS TYPE OF CARE, WHAT TYPE OF CARE IS BEING OFFERED TO THEM, WHAT IS THE COST FOR PEOPLE WHO ARE NOT STUDENTS OR STAFF? WHAT IS EXPECTED COST AND WHAT IS THE JUSTIFICATION FOR IT? THANK YOU. WE WILL BRING THAT ALL BEFORE YOU.
AND IT DOES SEEM TO INDICATE THAT THE FUNDING IS ESSER, BUT I'M NOT EXACTLY SURE SO.
BUT THAT'S A WHOLE ANOTHER ISSUE.
NO, I UNDERSTAND. [LAUGHTER] IF WE KEEP BUYING THINGS WITH ESSER THAT WILL GO ON PAST US SO.
AND WHO WOULD THIS WOULD SERVE? ABSOLUTELY. WILL THAT ANSWER EVERYBODY'S QUESTIONS? MS. GRIFFIN. YEAH, I JUST WANT TO MAKE SURE THIS WENT THROUGH YOUR CABINET AND EXECUTIVE TEAM.
SO DO YOU HAVE CAN YOU SHED SOME? I'M NOT TRYING TO SAY WE DON'T NEED MORE INFORMATION, BUT MY UNDERSTANDING IS THAT EVERYTHING COMES THROUGH YOUR.
PART OF THE PROCESS OF IDENTIFYING DIFFERENT USES FOR THE ESSER FUNDING, WE WERE LOOKING AT GETTING OVER THE DISTRESS THAT WAS HAPPENING IN OUR COMMUNITY, PROVIDING ACCESS, OPPORTUNITY.
THERE'S A LOT OF MENTAL DISTRESS THAT'S HAPPENING.
THIS WILL ALLOW THE COMPANY TO START REACHING OUT TO A BROAD BASE.
WE KNEW THIS WAS A SHORT TERM OUTCOME.
THAT'S WHY WE DECIDED TO USE ESSER FUNDS.
THIS IS JUST SOMETHING TO HELP BRIDGE US THROUGH THE TIMES THAT WE'RE IN.
THAT WAS THE LOGIC THAT WAS BEHIND IT.
MAY I MAKE A COMMENT ABOUT THAT ALSO? THIS IS WHAT I MADE A COMMENT ABOUT EARLIER ABOUT THE ESSER FUNDS 3, AND IT GOES OFF IN 2024.
AND IF WE'RE INTO THIS AND WE'RE USING THIS, ARE WE GOING TO CONTINUE TO BUDGET FOR IT IN 2025? THEN IT BECOMES A DIFFERENT FUNDING SOURCE.
AND WITH THE USE OF ESSER FUNDS, WE WILL BE ABLE TO MONITOR USE OVER THE NEXT YEAR AND A HALF BEFORE WE GET TO WHEN THE ESSER FUNDS RUN OUT TO DETERMINE WHICH ONE OF THOSE MAY BE ACCESSED MORE AND BY WHOM.
SO THEN WE CAN LOOK FOR THAT CONTINUATION AND ANOTHER FUND SOURCE.
OK IS EVERYBODY CLEAR WHAT THE ADDITIONAL INFORMATION? YES. MR. SELDERS. I JUST WANT TO SAY THIS IS A ONE YEAR CONTRACT WITH FOUR ANNUAL RENEWAL OPTIONS, RIGHT? SO IF WE FIND THAT THE SERVICE IS NOT MEETING THE NEED, THEN WE DON'T HAVE TO CONTINUE.
IS THAT ACCURATE? YES. YES. YES, SIR. I DID WANT TO BRING TO YOUR ATTENTION AND THANK YOU, MR. SELDERS, FOR BRINGING THAT UP. ALL OF OUR CONTRACTS THAT WE BRING BEFORE YOU ARE ONE YEAR CONTRACTS, AND IN THE CASES WHERE THEY'RE MULTIPLE YEAR CONTRACTS, THE STATUTE DOES REQUIRE US TO PUT IN A NON APPROPRIATION PROVISION IN ALL OF OUR AGREEMENTS.
SO THE BOARD OF TRUSTEES AT ANY GIVEN TIME DO NOT ALLOCATE FUNDS FOR IT.
WE HAVE THE RIGHT TO CANCEL A CONTRACT.
SO HOW DOES THAT I'M A LITTLE CONFUSED HERE.
HOW DOES THAT WORK THEN? SO IF YOU'RE DOING A ONE YEAR CONTRACT WITH FOUR ANNUAL RENEWALS.
YES SIR. ARE YOU PUTTING ESSER FUNDS ASIDE FOR JUST ONE YEAR OR FOR THE FULL FOUR YEARS THAT YOU'RE GOING TO RUN THAT PROGRAM? THE TERM THAT WE SET BEFORE YOU, MR. BEACH, IS THE ACTUAL TERM OF THE CONTRACT.
[01:35:10]
SO IT'S JUST THE TERM OF THE CONTRACT.IT DOESN'T DEAL WITH MANDATED FUNDING FOR EACH YEAR.
IN THIS PARTICULAR CASE, WE'RE BRINGING TO YOUR ATTENTION THAT WE'RE PLANNING ON USING ESSER.
BUT WHEN THE ESSER FUNDS RUN OUT, THE DISTRICT WILL MAKE A DECISION AS TO WHETHER WE WILL USE OTHER FUNDS OR EXERCISE THE NON RENEWAL OR NON APPROPRIATION PROVISION.
SO TO ANSWER YOUR QUESTION, MR. BEACH YES, WE BUDGET FOR THE YEAR THAT WE HAVE ESSER IT WILL GIVE US TIME TO EVALUATE WHAT WE KEEP OR WE DON'T.
AND THEN AFTER THAT WE WOULD HAVE TO FIND A SEPARATE FUNDING SOURCE, WHICH COULD BE ANOTHER GRANT WHICH IS ESSER IS CONSIDERED A GRANT, LOCAL FUNDS, INSTRUCTIONAL. IT DEPENDS ON WHAT THE PROGRAM IS.
SO FOR THE NEXT TWO YEARS THROUGH ESSER 2 THIS, THAT'S WHAT WE'RE LOOKING AT.
NOW IF THE BOARD FEELS LIKE THIS ISN'T A GOOD USE OF ESSER FUNDS, THEN WE WOULD APPLY THOSE ESSER FUNDS TO ANOTHER PROJECT SO IT DOESN'T JUST GO AWAY.
OK SO ARE WE ALL CLEAR ON THE QUESTIONS THAT WE'D LIKE DR.
CADDELL TO ANSWER IN TWO WEEKS? GOOD. THANK YOU VERY MUCH.
INCREASE TO AWARDED BIDS A CONTRACT 102-19-01.
CONSIDER APPROVAL OF INCREASE IN AWARDED AMOUNT FOR INSTRUCTIONAL MATERIAL PUNCH OUT.
YES, SIR. MR. GLICK, BEFORE YOU MEMBERS OF THE BOARD OF TRUSTEES.
ANY QUESTIONS? OKAY MR. BOOKER, PLEASE GO TO THE CONTRACT B 2-21 CONSIDER APPROVAL OF INCREASE IN AWARDED AMOUNT FOR ORACLE UPGRADE SERVICES.
YES, SIR. THE CONTRACT BEFORE YOU IS TO PROVIDE THOSE SERVICES.
OUR PROVIDER IS CHERRY ROAD TECHNOLOGIES.
THERE HAS BEEN A CHANGE IN THE REPORTING REQUIREMENTS PEIMS REPORTING, WHICH WE'RE GOING TO USE THE CONSULTANT FOR CHERRY ROAD TO HELP WITH THE ORACLE TEAM TO BRING ABOUT THOSE CHANGES.
MR. JASON GENOVESE, OUR DIRECTOR OF ORACLE TECHNOLOGY, IS AVAILABLE TO ANSWER ANY QUESTIONS THAT YOU MIGHT HAVE SPECIFICALLY ABOUT THIS PROJECT AND HOW THOSE FUNDS WOULD BE UTILIZED. ANY QUESTIONS? MS. STANLEY.
SO IS ORACLE ONLY USED FOR PEIMS OR DO WE USE ORACLE FOR ANYTHING ELSE ANY OTHER DATA COLLECTION? IT'S OUR FULL SUITE OF BUSINESS ENTERPRISE SYSTEM.
SO ORACLE IS OUR ENTERPRISE RESOURCE PLANNING SYSTEM.
THAT'S WHAT'S KNOWN AS YOUR BACK OFFICE, YOUR FINANCIALS, HCM, HUMAN CAPITAL MANAGEMENT, ETC.
OUR STUDENT INFORMATION SYSTEM IS OBVIOUSLY THE STUDENT SIDE OF THAT.
SO WE HAVE THE, AS MANY DISTRICTS DO, THE UNIQUE CIRCUMSTANCES TO BE ABLE TO REPORT STUDENT AND ASSESSMENT OR STUDENT DATA OUT OF OUR STUDENT SYSTEM AND THEN FINANCE AND HR DATA TO THE STATE OUT OF OUR ERP SYSTEM.
SO THOSE HAVE TO COME TOGETHER AND REPORT UP TO THE STATE AND THE STATES CHANGING THE MANNER IN WHICH THEY'RE REQUESTING THAT DATA AND THE ARCHITECTURE IN WHICH IT HAS TO BE SUBMITTED.
SO MY QUESTION IS, THOUGH, IS SINCE IT'S DEALING WITH OUR DATA, ARE THERE OTHER AREAS THAT WE NEED TO BE LOOKING AT OTHER THAN JUST THIS ONE PIECE? NO. OUT OF OUR STUDENT INFORMATION SYSTEM THAT WILL COME WITH OUR STATE REPORTING, LICENSING THAT WE PAY FOR ON THE ERP SIDE OF THINGS, HR AND FINANCE. THOSE ARE THE THREE CATEGORIES ON THE ERP SIDE.
THAT'S MORE OF A CUSTOM REPORTING SOLUTION, NOT DELIVERED WITH THE PACKAGE.
WE REPORT THAT UP AND BUILD THAT OUT OF MY DEPARTMENT.
CUSTOM REPORTING, BASICALLY ANY FURTHER QUESTIONS FOR EITHER GENTLEMEN? WE THANK YOU BOTH VERY MUCH.
DR. LOPEZ IS THERE ANYTHING UNDER EXECUTIVE SESSION? NO. OKAY.
[VI. Adjournment]
MOTION FOR ADJOURNMENT.WE ARE ADJOURNED.
* This transcript was compiled from uncorrected Closed Captioning.