[00:00:03]
[I. Call to Order and Determination of Quorum]
AUGUST 9, 2022.I CALL THIS ORDER THE MEETING TOGETHER.
WE DO HAVE A QUORUM READY OR HERE PRESENT.
BUT TODAY'S MEMBERS I WILL INTRODUCE TO YOU ON MY LEFT.
IMMEDIATE LEFT IS MRS. GRIFFIN, TRUSTEE.
AND TO MY RIGHT, JAMES MILLER, TRUSTEE.
AND THIS IS THE FINANCE AND FACILITIES OPERATIONS COMMITTEE.
PUBLIC FORUM. MRS. HOGAN, DO WE HAVE ANY? WE HAVE NO CARDS. SO WE'LL GO TO THE NEXT ITEM.
NUMBER THREE ON THE AGENDA, SUPERINTENDENT'S MESSAGE.
[III. Superintendent's Message]
DR. LOPEZ, I JUST WANT TO LET THE COMMUNITY KNOW THAT WE RECENTLY PASSED AND MODIFIED OUR POLICIES TO RECONSTRUCT HOW WE DO COMMITTEE MEETINGS, WHICH YOU'RE GOING TO SEE AS OUR COMMITTEE MEETINGS NOW ARE NO LONGER SEPARATE FROM FINANCE AND FACILITIES, IT'S GOING TO BE ONE COMBINED MEETING.THE COMMITTEE MEMBERS WILL BE THE ONES SITTING UP FRONT AT THE TABLE ALONG WITH THE SUPERINTENDENT.
IT'S POSTED SO EVERY SINGLE BOARD MEMBER CAN JOIN IN.
THEY JUST DON'T SIT AT THE TOTAL FRONT.
THEY'RE GOING TO BE ON THE SIDE.
SO WE'RE WE'RE BEING MORE EFFICIENT WITH STAFF'S TIME AND PURPOSE.
THANK YOU, SIR. THANK YOU, DR.
LOPEZ. BEFORE WE GET INTO TODAY'S AGENDA JUST A SECOND, MR. BOOKER, I'D LIKE TO WELCOME EVERYBODY BACK TO SCHOOL YESTERDAY.
AND PARENTS, PLEASE BE PATIENT WITH US ON THE TRANSPORTATION SIDE.
BUT WE'RE GOING TO GET IT DONE.
AND I GUARANTEE YOU IT WILL BE EFFICIENT BECAUSE WE ARE WORKING ON IT DAILY.
SO TEACHERS WELCOME BACK, STUDENTS WELCOME BACK.
I JUST WANT TO WELCOME EVERYBODY BACK.
SO WE'LL GO AHEAD WITH THAT BEING SAID AND START ON AGENDA NUMBER FOUR.
[IV.A. Information Items]
ITEM NUMBER FOUR A, NUMBER ONE, RECEIVE A BOARD OF TRUSTEES CONTRACT RENEWAL REPORT FOR AUGUST 2022.TO MR. BEACH, TO MEMBERS OF THE BOARD OF TRUSTEES TO DR.
LOPEZ. WE DO HAVE PRESENTED BEFORE YOU INFORMATION ITEM FOR OUR RENEWAL REPORT FOR AUGUST.
I'D BE HAPPY TO ANSWER ANY QUESTIONS YOU MIGHT HAVE ABOUT THOSE CONTRACTS THAT ARE RENEWING.
DO WE HAVE ANY QUESTIONS FROM ANY TRUSTEE HERE AT THE PANEL? SEEING NONE. THANK YOU, MR. BOOKER. WE'LL MOVE ON TO ITEM NUMBER TWO.
RECEIVE THE CERTIFIED TEXT ROVE.
LOPEZ, THE DALLAS CENTRAL APPRAISAL DISTRICT PROVIDED OUR 2022 CERTIFIED VALUES ON JULY 25TH.
THE MARKET VALUE HAS BEEN CERTIFIED AT 35,599,044,760, WITH A TAXABLE VALUE OF 27,931,306,437.
THE MARKET VALUE INCLUDES NEW CONSTRUCTION MARKET VALUE OF 605,905,974 WHICH IS A 24% INCREASE FROM 2021.
AND I'VE ALSO CERTIFIED THE EXCESS DEBT OF $7,571,463 FOR THE 2021 TAX YEAR.
DO YOU HAVE ANY QUESTIONS? ANY QUESTIONS FOR MISS COOPER ON THIS PARTICULAR ITEM, MR. MILLER? WOULD YOU REPEAT FOR ME THE NEW CONSTRUCTION NUMBER AGAIN? THE VALUE? YEAH. NEW CONSTRUCTION VALUE.
THANK YOU. AND THAT'S FOR 2000 ACCOUNTS WITH THE MAJORITY BEING RESIDENTIAL PROPERTIES.
ANY OTHER QUESTIONS ON THE PANEL? THEN WE'LL MOVE ON TO AGENDA ITEM NUMBER THREE.
REVIEW THE JUNE 2022 TAX REPORT.
BEFORE YOU IS THE JUNE 2022 TAX COLLECTION REPORT REFLECTING 98.72% COLLECTED OF OUR 2021 TAX LEVY.
THERE WERE NO REFUNDS, WHICH EXCEEDED $500 DURING THE MONTH OF JUNE.
AND AS OF TODAY, WE'RE AT 98.98% COLLECTED.
[00:05:02]
GREAT JOB. ANY QUESTIONS CONCERNING THIS AGENDA ITEM? ALL RIGHT. THANK YOU. SEEING NONE, THANK YOU, MS. COOPER. THAT MOVES US TO ITEM B.[IV.B. Discussion Item]
THE DISCUSSION ITEM NUMBER ONE DISCUSSED THE FUTURE BOND PROGRAM GARLAND ISD BOND 2023 DR.BRANT, RINGO, PAUL GONZALEZ AND JAVIER FERNANDEZ.
MR. BEACH, BOARD OF TRUSTEES, DR.
THE PURPOSE OF THIS DISCUSSION IS TO ALLOW THE DISTRICT TO SET A TAX RATE FOR THE COMING TAX YEAR WITH THE POTENTIAL OF A BOND PROGRAM ON THE HORIZON WITH OUR FACILITIES CONDITION ASSESSMENT.
WE WANTED TO DISCUSS WHAT THAT TAX RATE IMPACT WOULD LOOK LIKE STRICTLY FOR INS.
JUST SOME HISTORY ON THE DISTRICT'S ENROLLMENTS.
AT THE END OF LAST YEAR IT WAS 53,256.
OUR POPULATION 75%, GRADUATION RATE 94.5%.
OF THAT BREAKDOWN OF OUR STUDENT GRAPHICS YOU CAN SEE HERE IN THIS PIE CHART, 52% BEING HISPANIC, 18% BEING AFRICAN-AMERICAN, ASIAN BEING AT 2%, I'M SORRY, TWO OR MORE RACES AT 2%, WHITE AT 15%, OTHER AT 1.5%, AND ASIAN AT 9%.
OUR STAFF BREAKDOWN 31% OF OUR TEACHERS HAVE A MASTER'S DEGREE.
THERE ARE 7220 TO 282 TOTAL STAFF, STARTING TEACHER SALARY $60,000.
AND OUR AVERAGE TEACHER EXPERIENCE AS OF LAST YEAR WAS 11.2 YEARS.
THIS FACILITIES OUR DISTRICT SUPPORTS, 71 SCHOOLS, 15 SUPPORT FACILITIES OF THAT 8 MILLION SQUARE FEET IS SUPPORTED BY OUR CUSTODIAL AND CLEANING STAFF. AIR CONDITIONING, HVAC AND THE AVERAGE AGE OF OUR FACILITIES IS OVER 46 YEARS.
SCHOOL YEAR OPERATIONS. SOME HIGHLIGHTS FROM LAST YEAR.
THIS WAS PRESENTED IN OUR TRANSPORTATION UPDATE.
YOU CAN READ THROUGH ALL THESE HERE, BUT A KEY PIECE HERE THAT I'D LIKE TO HIGHLIGHT, OVER 4 MILLION MILES DRIVEN THAT SAFELY TRANSPORT OUR STUDENTS TO AND FROM SCHOOL AND OVER 12,000 STUDENTS TRANSPORTED.
FINANCIAL FACTS, WE HAVE AN OPERATING BUDGET OF $564 MILLION.
SUPERIOR FIRST RATING A, WE JUST RECEIVED OUR PRELIMINARY RATING FOR LAST YEAR.
YOU CAN SEE OUR DISTRICT BOND RATINGS ARE THE HIGHEST THEY CAN BE.
AND TRANSPARENCY STAR AWARDS, JUST TO HIGHLIGHT THESE AGAIN, THE DISTRICT RECEIVED THESE FOR THE FIRST TIME IN THE LAST COUPLE OF YEARS AND HAS CONTINUED TO RECEIVE THE TRADITIONAL FINANCES AWARD AND CONTRACTS AND PROCUREMENT TRANSPARENCY STAR AWARD.
ALSO, FIRST TIME RECEIVED WAS OUR MERITORIOUS BUDGET AWARD, WHICH IS THE NATIONAL AWARD FOR THE WAY WE PRESENT OUR BUDGET, DEVELOP THE BUDGET AND THE TRANSPARENCY WITH OUR BUDGET PROCESS. SO WHAT IS A BOND ELECTION? YOU CAN SEE THAT DISTRICTS MUST BORROW TO FINANCE THE DESIGN, CONSTRUCTION, RENOVATION, EXPANSION OF SCHOOLS AND FACILITIES.
THESE FUNDS MUST BE APPROVED BY OUR VOTERS AND A KEY PIECE OF CRITICAL INFORMATION.
THE M&O BUDGET IS NOT ABLE TO SUPPORT A BOND PROGRAM, AND A GOOD ANALYSIS IS SIMILAR TO A MORTGAGE TO BUY A HOME VERSUS THE ONGOING MAINTENANCE TO MAINTAIN THAT HOME.
SO THAT CAN BE SUPPORTED BY M&O DEBT SERVICE, WHICH IS A BOND PROGRAM THAT IS STRICTLY FOR NEW CONSTRUCTION, RENOVATION, HVAC SYSTEMS, ROOFING TECHNOLOGY. THOSE ARE LARGE DOLLAR EXPENDITURES.
SO SIMILAR TO A HOMEOWNER, THAT IS WHEN YOU HAVE A MAJOR RENOVATION, MAJOR APPLIANCES, LAND OR CAR THAT IS TYPICALLY FINANCED TO BE ABLE TO MAKE THAT PURCHASE . SOME GREAT SUCCESS.
WITH OUR LAST BOND PROGRAM, $455.5 MILLION WERE APPROVED BY OUR VOTERS THAT SUPPORTED.
MANY PROGRAMS THROUGH OUR DISTRICT, BUT SOME KEY ONES WHERE WE'RE IN RIGHT NOW FOR THIS MEETING.
GRCTC, THE CAREER AND TECHNICAL EDUCATION ARE NO AUDITORIUM 70 OR OVER $71 MILLION FOR SECURITY, STUDENT HEALTH AND SAFETY FOR RENOVATIONS AND TECHNOLOGY, AND MANY OTHERS NOT LISTED.
YOU CAN SEE THE TAX RATE HISTORY FROM THE BOND PROGRAM.
SO 2016-17, THE BOND PROGRAM WAS PASSED IN 2014, WE WERE AT A $1.46.
[00:10:06]
YOU CAN SEE WHERE IT IS PROGRESSING AND PROJECTED FOR 22-23.SO THAT IS AN EIGHT CENT DECREASE FROM THIS PRIOR TAX YEAR FOR OUR STAKEHOLDERS.
INS, THIS PAST YEAR IT HAS GONE FROM $0.42 TO THIS PAST YEAR AT $0.31 TO PROJECTED.
AND SO THAT ALL DEPENDS ON THE TIMING OF A BOND PROGRAM TO SUPPORT OUR LONG RANGE MASTER PLAN.
TO HIGHLIGHT THERE'S A STRONG 100 YEAR EXCELLENCE IN GARLAND ISD.
THERE'S 200 CAREER AND TECHNICAL EDUCATION COURSES, MANY, MANY MAGNET PROGRAMS. WE'RE GOING TO HAVE A BOND PROGRAM APPRECIATION FOR 2014 AND THAT BOND STEERING COMMITTEE AND THAT RECOGNITION.
THIS BOND PROGRAM WILL HELP SET UP OUR NEXT 100 YEARS, AS WE HEARD DR.
LOPEZ SPEAK AT CONVOCATION AND MANY OTHER EVENTS THAT THOSE FOUR PILLARS AND THAT FOCUS OF THE DISTRICT OF CREATING OUR LEADERSHIP PIPELINE, OF GROWING OUR OWN, HAVING A WORLD CLASS SPECIAL EDUCATION DEPARTMENT, BECAUSE IF WE'RE ABLE TO TAKE CARE OF OUR MOST NEEDY STUDENTS, WE'RE ABLE TO TAKE CARE OF ALL OF OUR STUDENTS.
HAVING THAT CAMARADERIE AND UNITY FOCUS IN THE DISTRICT, THAT FAMILY ATMOSPHERE.
AND FINALLY, CLOSE THE ACHIEVEMENT GAP, NOT CLOSING THE ACHIEVEMENT GAP.
AND SO HOW DOES THAT LOOK? FACILITIES CONDITION ASSESSMENT WAS COMPLETED IN 2020, RIGHT IN THE MIDDLE OF THE IMPACT OR MAJOR IMPACTS OF COVID OPERATIONS.
AND PBK IS PRESENTED UPDATES IN 2021 AND 2022 AND THE BINDER IN FRONT OF YOU OR ON YOUR TABLE, THAT IS THE MOST RECENT UPDATE WITH INFLATION COST THAT YOU HAVE SEEN IN THE PRESENTATION.
AND SO THROUGH THAT PROCESS YOU CAN SEE HOW IT EVOLVED FROM PLANNING AND DISCOVERY.
AND SO WHEN ALL THOSE DOLLAR AMOUNTS ARE ADDED UP, PHASE ONE PROJECTS AND AGAIN, I'M GOING TO HIGHLIGHT BEFORE I STATE THIS, THE DISTRICT IS NOT NECESSARILY ADVOCATING FOR EVERY ONE OF THESE PROJECTS.
THIS IS WHAT WAS OUTLINED IN THE FINDINGS OF THE FACILITIES CONDITION ASSESSMENT, PHASE ONE PROJECTS BEING 561 MILLION, PHASE TWO BEING AT 527 MILLION, PHASE THREE BEING AT 866 MILLION.
AND WHEN YOU ADD ALL THAT UP, YOU'RE ROUGHLY AT 1.4, $1.5 BILLION.
AGAIN, I'M NOT ADVOCATING THE DISTRICT IS PUSHING FOR THIS.
THESE ARE THE FINDINGS FROM THE LONG RANGE MASTER PLAN.
SO THROUGH THAT PROCESS, THERE WAS OVER 700 HOURS AND MEETING HOURS.
YOU CAN SEE WHO WAS INVOLVED WITH THAT 103 SURVEY RESPONSES.
THERE WERE 86 FACILITIES ASSESSED AND OVER 6600 ITEMS IN THE DATABASE THAT WERE REVIEWED.
SO BOND PROGRAM CAPACITY, YOU CAN SEE IF THE DISTRICT WERE TO PROCEED IN MAY OF 2023, THE BOND PROGRAM CAPACITY FOR AN I&S TAX RATE. AGAIN, THIS IS LIKE THE MAJOR IMPROVEMENTS ON A HOME, MAJOR RENOVATIONS, FINANCING A CAR.
WE'RE NOT ABLE TO SUPPORT THAT THROUGH A LONG RANGE M&O PROCESS.
IT HAS TO BE DONE THROUGH A BOND PROGRAM.
AND SO THE DISTRICT HAS HISTORICALLY DONE BOND PROGRAMS ON 20 YEAR NOTES, BUT THAT IMPACT ON THE TAX RATE, YOU CAN SEE HERE AT A 20 YEAR REPAYMENT, IT WOULD BE AN INCREASE OF A LITTLE OVER A LITTLE LESS THAN $0.02, 25 YEAR.
IT'S ACTUALLY A DECREASE, ALMOST A FIFTH OF A PENNY.
AND ON A 30 YEAR, IT IS OVER A PENNY DECREASE.
NOT MUCH OF A DIFFERENCE, BUT IT IS ABOUT HALF A PENNY.
AND WITHIN A SINGLE BOND PROGRAM, IF A DISTRICT KNOWS IT'S GOING TO DO ANOTHER ONE IN 5 TO 7 YEARS.
IN THAT PIECE, WHEN DISTRICTS DO 5 TO 7 YEARS, THEY TYPICALLY GO OUT TO 25.
MOST GO TO 30 YEAR REPAYMENT PLANS AND TO HIGHLIGHT AND DISCUSSIONS WITH OUR FINANCIAL ADVISOR WITH THE FISCAL RESPONSIBILITY THAT OUR BOARD HAS HAD THROUGH THE YEARS AND THE WAY WE'VE MANAGED OUR FUNDS AT THIS TIME, WE DO NOT SEE ANY IMPACT TO OUR CREDIT RATING IF THAT WERE TO BE
[00:15:07]
DONE. IT JUST ALLOWS FOR FLEXIBILITY WITH POTENTIAL FUTURE BOND PROGRAMS AND WHAT'S HAPPENING IN THE MARKETS.SO SETTING THAT STAGE, WE'RE ABLE TO LOWER MAINTAIN THE SAME TAX RATE ON THE I&S SIDE.
WHEN WE COMBINE M&O AND I&S, OUR STAKEHOLDERS WILL RECEIVE A TOTAL TAX RATE DECREASE.
THAT'S THE KEY PIECE. THEIR TAX RATE IS GOING TO GO DOWN.
HOW ARE WE ABLE TO ISSUE NEW BONDS WITHOUT RAISING THE RATE? OUR PRIOR PROPERTY VALUE GROWTH AS WE'VE SEEN WITHIN THE HOUSING MARKETS AND WHAT WE JUST HEARD FROM MS. COOPER, THERE'S BEEN A LOT OF NEW CONSTRUCTION, PROPERTY VALUE GROWTH.
WHY IS THE PROPERTY TAX INCREASE LANGUAGE REQUIRED? WITH ANY BOND PROGRAM ON THE BALLOT FOR ANY SCHOOL DISTRICTS? THE STATE OF TEXAS, REGARDLESS OF WHAT THE TAX RATE IS GOING TO DO, GOING DOWN, STAY THE SAME OR INCREASE.
THE DISTRICTS ARE NOT ABLE TO ALTER THAT LANGUAGE IN ANY FORM OR FASHION.
ALSO, THE REQUIREMENTS FROM THE PRIOR LEGISLATIVE SESSION OR, AS I SAY, TWO SESSIONS AGO, THERE ARE NOW SEPARATE BOND PROPOSITIONS REQUIRED OF THE FOLLOWING SIX AREAS.
USED TO, THESE COULD BE ALL CONTAINED WITHIN ONE PROPOSITION, BUT NOW IT MUST BE THERE STANDALONE ITEMS A STADIUM WITH A CAPACITY OF MORE THAN 1000 SPECTATORS, AN AUDITORIUM, ANOTHER RECREATIONAL FACILITY OTHER THAN A PLAYGROUND, GYMNASIUM OR PLAY AREA, A PERFORMING ARTS FACILITY, HOUSING FOR TEACHERS AND AN ACQUISITION OR UPDATE OF TECHNOLOGY EQUIPMENT OTHER THAN THE EQUIPMENT USED FOR SCHOOL SECURITY PURPOSES OR TECHNOLOGY INTEGRAL TO THE CONSTRUCTION OF A FACILITY, WHAT DOES THAT MEAN? IPADS, CHROMEBOOKS, ANYTHING FOR SHORT TERM NEEDS AND TECHNOLOGY WOULD REQUIRE ITS OWN PROPOSITION.
POTENTIALLY. AGAIN, THE DISCUSSIONS THAT WILL TAKE PLACE WILL HELP THE DISTRICT TO MOVE FORWARD IN SETTING THAT TAX RATE THAT IS NEEDED DEPENDING ON THE DECISIONS AND DISCUSSIONS THAT DO TAKE PLACE, POTENTIAL NEW FACILITIES.
AND THESE ARE NOT ALL INCLUSIVE.
AG FACILITY, ATHLETICS/FINE ARTS FACILITIES, NEW TECHNOLOGY CENTER.
IF YOU'VE BEEN OVER BY WILLIAMS STADIUM, OUR CURRENT TECHNOLOGY CENTER IS HOUSED IN A TIN BUILDING.
TRANSPORTATION FACILITY, PRE-K CENTERS.
AGAIN, THIS IS NOT ALL INCLUSIVE.
THESE ARE JUST SOME EXAMPLES THAT CAME OUT IN THOSE DISCUSSIONS.
RENOVATE AND REBUILD FACILITIES AND ALSO ALIGNMENT WITH OUR SECURITY PLAN.
REMOVE ALL PORTABLES IN THIS DISTRICT.
NEXT STEPS THROUGH THESE DISCUSSIONS BECAUSE WE MUST SET OUR TAX RATE BY SEPTEMBER OF 2023.
I'M SORRY, SEPTEMBER 2022, WE'LL HAVE DISCUSSIONS ABOUT THE CAPACITY, WHAT THAT MAY LOOK LIKE AND WHEN, BECAUSE THAT WILL DETERMINE HOW WE PROCEED WITH A TAX RATE PROPOSAL IN SEPTEMBER 2023.
THE TIMELINE FOR A MAY ELECTION.
HOWEVER, THE TAX RATE WOULD HAVE TO BE ADOPTED NEXT MONTH, BUT ALSO, AS YOU SEE ON THE NEXT STEPS WOULD NEED TO OCCUR THROUGH THAT PROCESS IF PROCEEDING IN MAY OF 2023.
AND WITH THAT, MR. BEACH, I'LL TURN IT BACK OVER TO YOU.
THANK YOU, MR. RINGO. MS. GRIFFIN. ANY QUESTIONS? OKAY. LET ME THANK THE STAFF AND ANY OF OUR CONSULTANTS THAT HAVE PARTICIPATED IN PUTTING THIS REPORT TOGETHER.
ON MY PAGE 24, WHEN WE'RE TALKING ABOUT THESE PILLARS.
IF WE LOOK AT THESE FOUR PILLARS FOR NON EDUCATED PEOPLE WHO ARE, WHO WHERE OUR COMMUNITY REPRESENTS OVER 300,000 CITIZENS.
[00:20:01]
WHAT WILL THESE PILLARS MEAN TO THEM? YOU DON'T HAVE TO ANSWER THAT QUESTION RIGHT NOW.BUT I THINK IN WHEN WE LOOK AT THINGS THAT HAVE TO BE COMMUNICATED THROUGHOUT THE ENTIRE TRI-CITIES, WE ARE TALKING TO MOSTLY NON EDUCATORS IN OUR COMMUNITIES AND THE LANGUAGE NEEDS TO BE CLEAR AND THAT'S MY OBSERVATION ON JUST THE LANGUAGE.
ON PAGE 26 WHEN WE TALK ABOUT 103 SURVEY RESPONSES, WAS THAT IN DISTRICT WAS THAT INCLUSIVE OF THE COMMUNITY AND IS THAT A REPRESENTATIVE NUMBER FOR OVER THE 300,000 CITIZENS THAT WE SERVE? AND IF I'M UNDERSTANDING ALL THESE PRESENTATIONS THAT WE ARE RECEIVING, WE ARE AIMING FOR EXCELLENCE AND SUCCESS.
THANK. THANK YOU, MS. GRIFFIN. MR. MILLER.
AND EVERYBODY. ANXIOUS TO START THE DIALOG ON THIS WHOLE PROCESS.
AND I THINK IT'S GOING TO BE REAL INTERESTING AND I THINK IT'S A GREAT OPPORTUNITY FOR THE DISTRICT.
YOU KNOW, I DO DRIVE AROUND A LOT AND LOOK AT OUR FACILITIES.
I THINK YOU HAD A SLIDE ON HERE THAT SAYS OUR AVERAGE FACILITY IS 46 YEARS OLD.
IT'S PROBABLY OLDER THAN MOST OF THE PEOPLE IN THE DISTRICT.
SO WE HAVE A LOT OF OLD FACILITIES AND WE HAVE AN OPPORTUNITY TO START DOING SOME POSITIVE THINGS.
I THINK IT'D BE A GREAT POSITIVE FOR THE DISTRICT.
I WANT TO CALL YOUR ATTENTION TO PAGE, IT'S 27 IN OUR BOOK.
IT MAY BE 14 ON YOUR PRESENTATION.
WE'RE TALKING ABOUT AMORTIZATION IS ONE OF THE THINGS I THINK I'D LIKE TO SEE IN ADDITION TO THIS IS THE DIFFERENCE IN TOTAL ALL IN INTEREST COST ON A 20 VERSUS 25 VERSUS 30.
ONE OF THE BENEFITS OF PUTTING IT ON A SHORTER AMM IS A TREMENDOUS AMOUNT OF SAVINGS BETWEEN A 20 AND A 30 YEAR, WHICH KIND OF ONCE YOU GET THAT, ONCE YOU GET THAT KNIFE CUTTING IN YOUR DIRECTION, THERE'S JUST A TON OF SAVINGS THAT YOU CAN THEN TURN AROUND AND APPLY TO FUTURE BOND ISSUES BECAUSE YOU'RE NOT CARRYING THE BURDEN OF ALL THAT EXTRA INTEREST.
SO I THINK WE NEED TO MAKE THAT ANALYSIS WITH THIS, OR AT LEAST HAVING AWARENESS OF WHAT THAT MEANS TO US AS A POTENTIAL BORROWER. I THINK THAT WILL HELP FACTOR INTO IT.
AND THEN CAN WE TALK ABOUT PORTABLES A SECOND? I KNOW WE'RE NOT GOING DEEP TONIGHT, BUT SO IS THE IS THE OVERALL FEELING OR THE OVERALL DRIVE IN THIS PROCESS TO GET RID OF ALL PORTABLES? YES, IT IS. I CAN HIGHLIGHT NOW THE PORTALS WE DO HAVE.
IF CAMPUSES HAVE CAPACITY INSIDE THE FACILITY, MEANING CAPACITY, LET'S SAY IT'S 500 FOR AN EASY ROUND NUMBER AND THERE'S 300-350 STUDENTS ON THAT CAMPUS AND THERE'S PORTABLES AT THAT CAMPUS.
ALL 350 STUDENTS WILL BE INSIDE THE BUILDING FOR CLASSES.
AND FOR EXAMPLE, I WILL USE LAKE VIEW CENTENNIAL HIGH SCHOOL.
THERE'S NO WAY THAT INSIDE FACILITY CAN HOLD ALL THOSE STUDENTS.
AND I UNDERSTAND THAT AND I APPLAUD THAT.
ACTUALLY, I DON'T I DON'T LIKE THAT OUR STUDENTS HAVE TO BE IN PORTABLES.
IT'S JUST IF WE GO THROUGH THE EFFORT TO FIX THAT, I REALLY WANT TO I THINK WE REALLY ALSO NEED TO HAVE A DISCUSSION SOMEWHERE IN THE FUTURE ABOUT HOW WE KEEP THAT FROM HAPPENING AGAIN. I MEAN, WE'RE GOING TO WHEN WE ALLOW CAMPUSES TO BE OVERPOPULATED, WE FIX IT WITH PORTABLES.
LET'S FIND ANOTHER WAY TO SOLVE FOR THAT.
AND SO THAT'S A GREAT DISCUSSION POINT I THINK WE CAN HAVE LATER ON AND THEN.
HISTORICALLY, WE HAVE DONE 20 YEAR AMORTIZATION ON OUR BONDS.
YES, SIR. HAS THERE BEEN A TIME WHERE WE HAVE NOT? I'M NOT AWARE OF A TIME.
HISTORICALLY, GISD HAS DONE BOND PROGRAMS.
[00:25:03]
MINIMALLY, I WANT TO SAY THERE WAS A TIME OF AN EIGHT YEAR WINDOW, BUT IT'S BEEN OVER TEN YEARS TYPICALLY.AND BECAUSE OF THAT, GISD HAS HISTORICALLY DONE 20 YEAR BOND PROGRAMS. AND I THINK YOU REFERRED TO THIS.
I JUST WANT TO MAKE SURE I PUT IT IN MY NOTES.
IN OUR PREVIOUS BOND ELECTION, HOW MUCH WAS SPENT ON SAFETY AND SECURITY? ROUGHLY $72 MILLION ON SAFETY AND SECURITY.
MR. BEACH, THAT'S ALL I HAVE. OKAY, MR. RINGO. A COUPLE OF THINGS I WOULD LIKE FOR THOSE THAT ARE VIEWING THAT MIGHT BE INTERESTED IN KNOWING, TOO, THAT THE NUMBERS THAT YOU GAVE AS FAR AS STUDENT ENROLLMENT IN THE 53,256, WE ARE NOT PAID ON THAT.
IS THAT CORRECT? GREAT CLARIFICATION QUESTION.
YES, TEXAS SCHOOL FUNDING IS BASED OFF AVERAGE DAILY ATTENDANCE.
SO STUDENTS WHO SHOW UP IN ATTENDANCE.
SO IF WE HAVE 53,000 PLUS STUDENTS AND WE HAVE WE KNOW WE HAVE STUDENTS WHO GET SICK, WHO ARE OUT DUE TO FAMILY EVENTS, WEDDINGS AND EVENTS. IF THEY'RE NOT IN THAT SEAT, WE DO NOT RECEIVE FUNDING FOR THAT DAY FOR THAT STUDENT.
SO IF YOU HAVE STUDENTS THAT ARE STAYING HOME, SEND THEM TO SCHOOL, PLEASE.
ON THE M&O SIDE, THERE IS NO NEW MONEY WITH INFLATION TO HELP OPERATE SCHOOLS, ON THE SIDE WITH THE MORE PROPERTY VALUES THERE ARE, IT DOES BENEFIT SCHOOL DISTRICTS TO BE ABLE TO MAINTAIN A LOWER THAT TAX RATE TO FUND A BOND PROGRAM.
ALSO, ANOTHER POINT THAT I'D LIKE TO SHOW IN YOUR PRESENTATION TODAY, PAGE 21, OF WHAT IS A BOND ELECTION? IT'S A VERY GOOD EXAMPLE THAT I THINK THAT WE OUGHT TO BE USING THAT OUT IN THE PUBLIC EYE, AS MRS. GRIFFIN PUT IT SO WELL ALL AGO, A LOT OF PEOPLE DON'T UNDERSTAND WHAT A BOND ELECTION IS REALLY ALL ABOUT.
AND THIS REALLY SHOWS EXAMPLES OF WHAT WE ARE USING THE FUNDS FOR.
AND AS MR. MILLER STATED, WE HAVE BUILDINGS OUT THERE THAT THE AVERAGE IS 46 YEARS OLD.
AND LAST BUT NOT LEAST ON THE SAFETY AND SECURITY, SAME WITH MR. MILLER ABOUT THE PORTABLES.
I THINK THAT AFTER LOOKING AT SOME THAT I'VE RECENTLY VISITED, I THINK THAT THAT'S A GREAT CONCEPT IN THIS THAT WE CAN REPLACE AT THESE CAMPUSES THAT HAVE MULTIPLE PORTABLES AND TO ME THEY'RE EYESORES, SO HOPEFULLY WE'LL BE ABLE TO DO THAT ALSO.
SO THAT WOULD BE ANOTHER GOOD THING.
ANY OTHER COMMENTS OR QUESTIONS? MR. BEACH, OKAY GO TO MS. GRIFFIN.
HAVE WE GOTTEN ANY INFORMATION ON ANY FEDERAL STATE FUNDING FOR SAFETY AND SECURITY SINCE THAT'S ALL IN THE NEWS AND THEY'RE GOING TO HELP SCHOOL DISTRICTS? DO WE KNOW ANYTHING ABOUT EXTRA MONEY COMING TO SCHOOL DISTRICTS FOR SAFETY AND SECURITY? HAVE WE HEARD ANYTHING, WHETHER IT'S COMING FROM THE FEDERAL GOVERNMENT OR IT'S COMING FROM THE STATE? I JUST WONDER, ARE WE HOLDING ON WAITING FOR THE LEGISLATIVE SESSION? DO Y'ALL HAVE ANY DIRECTION ON THOSE FUNDS? YES, MA'AM. I CAN SAY OUR AS WE'VE SEEN AT THE STATE LEVEL, WE AS A SCHOOL DISTRICT, INCLUDING MYSELF, WILL NOT WAIT ON THE STATE BECAUSE HISTORICALLY THEY HAVE NOT TAKEN STEPS TO GIVE US MORE MONEY.
AND SO ANY TIME THERE'S GRANT FUNDING AND I WILL HIGHLIGHT DR.
SHELLEY GARRETT AND HER TEAM AND WORKING WITH OUR GRANT TEAM AND DR.
I WOULD LET DR. SHELLEY GARRETT SPEAK TO THAT ASPECT, AND SHE IS HERE.
[00:30:01]
BUT AS FAR AS WHAT'S COMING DOWN THE PIKE WITH THE TEXAS LEGISLATOR, I WAS AT A MEETING LAST NIGHT AND THERE WERE TWO TEXAS SENATORS THERE AND THEY SAID, WE'RE GOING TO FOCUS ON THAT IN THIS NEXT SESSION.AND MY QUESTION WAS, Y'ALL COULD HAVE A SPECIAL SESSION RIGHT NOW.
HAVE YOU ALL THOUGHT ABOUT THAT OR MAYBE SOMETHING ALONG THOSE LINES? AND THERE WAS NOT ONE PLANNED.
MY SECOND QUESTION IS, IF WE ARE GOING TO MAKE A DIFFERENCE WITH SAYING WHAT OUR ENROLLMENT IS AT 53,000 AND YET WE GET PAID ON THE ADA, WHAT IS THE NUMBER WE SHOULD BE REFLECTING IN THE COMMUNITY WHEN WE'RE TALKING ABOUT STUDENT ENROLLMENT? OR SHOULD WE BE RECOGNIZING BOTH? WE CAN'T PUBLISH ONE NUMBER AND THEN TALK AND SAY, BUT THAT'S NOT WHAT OUR FUNDS ARE.
SO FOR TRANSPARENCY PURPOSES, IF WE WANT OUR COMMUNITIES TO UNDERSTAND THE DIFFERENCE BETWEEN ENROLLMENT AND ADA, WHEN WE ROLL OUT INFORMATION, WE NEED TO ROLL OUT THOSE TWO NUMBERS OR ONE NUMBER ARE EXPLAINED.
GREAT QUESTION. AND FOR A BOND PROGRAM IN, I'LL USE ELEMENTARY CAMPUSES AS AN EXAMPLE, THERE IS A CAP OF 22 TO 1 WITHOUT A WAIVER AT ELEMENTARY CAMPUSES. AND SO BASED OFF ENROLLMENT, WE STAFF THOSE CAMPUSES.
AND SO AS WE APPROACH A BOND PROGRAM, THAT KEY WORD WOULD BE ENROLLMENT BECAUSE WE STAFF BASED OFF OF THOSE ENROLLMENT NUMBERS BECAUSE EVERY DAY AT ELEMENTARY CAMPUS, WITHIN CLASSROOMS, THERE COULD BE ONE, TWO KIDS ABSENT.
BUT THE STAFFING IS BASED OFF THOSE ENROLLMENT NUMBERS.
AND DR. LOPEZ, YOU HAVE A COMMENT.
WHILE FUNDING IS BASED ON ADA, IT'S IMPORTANT TO KNOW THAT A PERFECT EXAMPLE IS EVERY KID GETS A TEXTBOOK, EVERY KID GETS A COMPUTER, WHETHER THEY'RE THERE EVERY DAY OR NOT.
IF YOU HAVE 1000 KIDS ENROLLED IN A SCHOOL.
NOT YOU CAN'T SAY, WELL, WE HAVE 90% ATTENDANCE.
RIGHT. EVERY KID NEEDS A SEAT BECAUSE IT FLUCTUATES.
IT'S NOT A CONSISTENT THRESHOLD.
SO WHENEVER WE'RE RELATING BONDS TO I&S, IT'S SMART TO USE ENROLLMENT.
SO LET'S JUST SAY WE'RE STATIC AT 53,000.
IF WE CAN GET OUR ATTENDANCE RATE UP, WE GET MORE MONEY.
BUT AND WE HAD WAIVERS FOR THAT THIS YEAR, WE DON'T ANTICIPATE WAIVERS.
SO WE REALLY GOT TO PUSH TO HAVE A 97% ENROLLMENT.
IF NO MATTER WHAT, YOU HAVE TO HOUSE ALL THE STUDENTS ON THE FUNDING SIDE, IT SHOULD BE M.A.
AND ADA. OKAY, I UNDERSTAND, MY QUESTIONS ARE MORE ABOUT OUR CLARIFICATIONS IN THE COMMUNITY.
SO I UNDERSTAND, AND MAYBE ALL OF THAT NEEDS TO BE JUST AN EDUCATIONAL PIECE.
THANK YOU. ALSO, I WAS GOING TO ASK YOU REAL QUICK BEFORE I PASS IT HERE TO MR. MILLER. WHAT PERIOD OF THE DAY IN SCHOOL DO WE REGISTER OR SEND IN THE ADA? IS IT SECOND PERIOD STILL? YES, ROUGHLY AT ALL CAMPUSES, ROUGHLY 10 A.M.
I CAN'T REMEMBER EXACT TIME, BUT IT'S ROUGHLY..
MAKE SURE YOU HAVE THE STUDENTS THERE AT SCHOOL BECAUSE THEY'RE COUNTING FOR ADA.
AND SO ANYTHING AFTER 10:00 WOULD BE GOOD.
THIS MAY BE A QUESTION FOR DR.
LOPEZ. SEVERAL YEARS AGO, WE HAD DISCUSSIONS LIKE THIS ABOUT MAYBE FUTURE FACILITY UPGRADES, WHETHER IT'S BOND ISSUES OR WHATEVER.
WHERE IN THE PROCESS ARE WE GOING TO HAVE THOSE KIND OF ACADEMICALLY? ARE THE FACILITIES GOING TO DO AND GET US TO THE GOALS THAT WE'RE SETTING AS A BOARD AND AS A DISTRICT? WHERE IN THE PROCESS DO WE DO THAT? SO I'M GOING TO USE THIS BEAUTIFUL BUILDING, THE GRCTC.
[00:35:05]
OUR, DENTAL HYGIENIST CLASS, WE COULD TRANSPORT ALL THAT STUFF INTO I'M GOING TO GIVE WORST CASE SCENARIO PORTABLE.RIGHT. AND WE COULD HAVE KIDS TRYING TO USE WATER AND IT WOULDN'T GIVE THEM A RICH LEARNING EXPERIENCE, NOR WOULD IT BE CONDUCIVE, NOR IS IT A REAL WORK ENVIRONMENT.
BUT IT'S KIND OF THAT ATTITUDE.
SOMETHING'S BETTER THAN NOTHING.
SO PART OF THE THINGS THAT WE NEED TO DO IS UNDERSTAND THAT SOME OF OUR FOOTPRINTS ARE OUTDATED FOR LEARNING, FOR THE SIZE OF CLASSROOM, FOR TEACHER STORAGE, TEACHERS USE A LOT MORE MANIPULATIVES THAN THEY HAVE IN THE PAST, AND THEY NEED STORAGE.
I WANT TO THANK AGAIN THE TEAM THAT WE BROUGHT IN FOR DAYS.
SOME OF YOU WERE ON THERE AND IT SEEMED LIKE IT NEVER ENDED AND IT WAS ENGAGED TO LEARN.
AND SOME OF YOU ARE STILL EYES ARE TWITCHING FROM THAT.
YOU'RE LIKE, WHERE IS THIS GOING? AND AT THE END, THAT ENTIRE COMMITTEE CREATED A BLUEPRINT OF WHAT GARLAND ISD SCHOOLS SHOULD ENCOMPASS.
THIS WASN'T THEM COMING WITH A COOKIE CUTTER.
OUR OWN PEOPLE CAME UP WITH THAT.
THE EDUCATIONAL ADEQUACY IS THE STANDARD THAT WAS SET BY OUR PEOPLE.
IT WASN'T, THIS IS NOT SOME ADMINISTRATION MADE, THIS ISN'T, THIS IS MADE BY OUR PEOPLE.
AND THEY SAID THESE ARE THE TYPE OF CLASSROOMS AND THE THE THE BEAUTIFUL THING IS WHAT THEY DESIGNED IS WHAT YOU WILL KIND OF SEE IN THE GRCTC, BUT NOW IN THE EVERYDAY SCHOOLING SIDE. SO WHEN YOU TALK ABOUT MEETING OUR GOALS, THE GOAL NUMBER ONE GOAL FOR THE GOAL GOAL IS FOR EVERY KID TO LEARN BEYOND GRADE LEVEL RIGHT.
YOU KNOW, SO IN THE LAST BOND, WHAT DO WE INVEST IN? FINE ARTS AND EXPANDING PLACES FOR THEM.
WE BUILT A NEW ORCHESTRA HALL AND SOME OF OUR MIDDLE SCHOOLS.
THERE'S A LOT OF THINGS THAT GO INTO VISIONING, AND I'M GLAD YOU BRING THAT ABOUT.
WELL, MR. BEACH, IF I COULD JUST FOLLOW UP.
ON THAT LINE, I MEAN, ONE OF THE REASONS I'M EXCITED IS, YOU KNOW, IT'S A LOT EASIER FOR FAMILIES TO MAKE THEIR SCHOOL SELECTIONS OR THEIR DISTRICT SELECTIONS IF THEY'RE CHOOSING BETWEEN A 50 YEAR OLD BUILDING AND A BRAND NEW BUILDING OR OLD FACILITIES THAT WERE NEVER DESIGNED TO BE USED IN THE WAY YOU'RE CURRENTLY HAVING TO USE THEM, VERSUS FACILITIES THAT JUST WENT THROUGH THE RIGOR OF MATCHING TODAY'S TECHNOLOGY WITH THE BOARD GOALS AND THE ACADEMIC GOALS THAT WE HAVE, YOU KNOW, THOSE THINGS JUST LINE UP BETTER AND IT'S A LOT EASIER TO GET PEOPLE EXCITED ABOUT THAT.
BUT I JUST WANT TO MAKE SURE THAT WE'RE CHECKING OURSELVES AS WE GO AND MAKING SURE WHATEVER IF WE GO FORWARD WITH THIS PROCESS, WHATEVER BECOMES PROJECTS WITHIN THIS PROCESS, WE ALWAYS TAKE THEM BACK, WHETHER IT'S THE FOUR PILLARS THAT WERE LISTED IN HERE OR SOMETHING THAT THE BOARD DECIDES AS A BOARD GO LATER.
I JUST WANT TO MAKE SURE THERE'S THAT'S PART OF THE PROCESS.
THANK YOU. AND MR. MILLER, I THINK THE MOST IMPORTANT FACTOR I BROUGHT UP TO THE COMMITTEE THAT SOME OF THE BOARD MEMBERS WERE ON AND THEY STRATEGICALLY CREATED THIS LEARNING MODULE TO APPLY TO OUR ALL OUR SCHOOLS WHEN THE BOARD DECIDES IT'S THE RIGHT TIME TO GO FOR THESE BOND PROJECTS AND THE FACILITIES ENHANCEMENTS, AND WE GET OUR COMMUNITY INVOLVED IN THE PROCESS, WE'RE GOING TO USE THE SAME TYPE OF APPROACH.
YOU KNOW, WE REALLY WANT THE BUY IN TO COME FROM THEM.
THEY HAVE A WHOLE DIFFERENT PERSPECTIVE ON WHAT WHAT HAS BEEN NEEDED IN OUR DISTRICT.
BUT NOT ONLY THAT, THEY HAVE A LOT OF THEM HAVE KIDS IN THE DISTRICT.
AND I WOULD TELL YOU THAT WHEN THEY GET THEIR HANDS ON ON ALL THE WORK, LOOK AT THIS.
AND WE DON'T HAVE ENOUGH MONEY TO DO ALL THIS WORK.
I THINK IT'S GOING TO BE SOMETHING COOL.
I THINK THEY'RE GOING TO THEY'RE GOING TO GIVE US SOME COOL RECOMMENDATIONS.
[00:40:01]
MR. GRIFFIN, ANY OTHER QUESTIONS? OKAY. THANK YOU, MR. RINGO. MOVING ON TO ITEM C, NUMBER ONE, CONSIDER APPROVAL OF THE FINE ARTS ACOUSTICAL IMPROVEMENTS AT SECONDARY SCHOOLS.[IV.C. Action Items (Non Consent)]
JAVIER FERNANDEZ AND RICK LAM FROM PBK.GOOD AFTERNOON COMMITTEE CHAIR BEACH.
LOPEZ, MEMBERS OF THE BOARD HERE TODAY TO PRESENT TO YOU AN ACTION ITEM THAT IN THIS COMMITTEE WE'RE GOING TO GIVE YOU A BRIEFING OF THE ITEM.
BUT IT IS AN ITEM THAT WE'RE LOOKING TO TAKE TO THE BOARD FOR APPROVAL.
THIS IS A PROJECT THAT HAS BEEN SOMETIME IN THE MAKING.
WHAT WE HAVE DONE IS ONCE WE FINISHED THE 2014 BOND AND ALL OF THE FACILITIES WERE COMPLETE, WE HAVE BEEN POLLING THE FINE ARTS COMMITTEE, THE COMMUNITY AND FINE ARTS OF ALL OF OUR MIDDLE SCHOOLS AND HIGH SCHOOLS.
AND THEY HAVE COME BACK TO US AND SAID THAT THERE ARE SOME ADJUSTMENTS THAT NEED TO BE DONE WITHIN OUR MIDDLE SCHOOL AND AND HIGH SCHOOL FINE ARTS AREAS, THOSE BEING THE BAND HALLS, THE CHOIR SPACES AND THE SPACES THAT SUPPORT THOSE.
FOR EXAMPLE, PRACTICE ROOMS, THE ENSEMBLE ROOMS, THOSE SPACES NEED SOME TWEAKING.
SO WHAT WE'VE DONE IS TWOFOLD.
SOME OF OUR CAMPUSES ARE TOO LOUD.
SOME OF THEM ARE TOO, I DON'T WANT TO SAY THE WORD, THEY'RE DEAD SPACES, IF YOU WILL.
SO TONIGHT I HAVE MR. RICK BLAND, WHO IS A PRINCIPAL WITH PBK.
WE HAVE WE'VE ASKED MR. BLAND TO WORK WITH US TO DEVELOP A SOLUTION THAT WOULD GET US TO THAT NEXT STEP, DOING THE THINGS THAT WE NEED TO DO TO IMPROVE THOSE SPACES FOR THE BOARD ITSELF.
SO WITH THAT, I'M GOING TO TURN THE PRESENTATION OVER TO MR. BLAND. THANK YOU, JAVIER.
MR. GOOD AFTERNOON, MR. BEACH, TRUSTEES AND DR.
LOPEZ, FIRST OF ALL, THANK YOU FOR ALLOWING ME TO BE HERE TODAY TO PRESENT SOME OF OUR FINDINGS AND OUR POTENTIAL SCOPE FROM A REPORT THAT JAVIER JUST MENTIONED. WE TO OUR AGENDA FOR TONIGHT IS JUST GIVE YOU A LITTLE BIT OF AN INTRODUCTION TO THE WJHW STUDY THAT WAS DONE THAT JAVIER MENTIONED.
WHAT IS THE POTENTIAL SCOPE TO ADDRESS SOME OF THESE VARIATIONS IN ACOUSTICAL QUALITIES WITHIN THE VARIED SPACES? WHAT'S A POTENTIAL SCHEDULE AS WELL AS THE ESTIMATED BUDGET? SO FIRST OF ALL, WJHW WENT TO ALL THE SPACES OF THE BAND HALLS, CHOIR ROOMS, ORCHESTRA ROOMS AND THE SUPPORT SPACES.
AND ONE OF THE THINGS THEY MEASURED WAS REVERB TIME.
REVERB TIME IS BASICALLY THE ECHO WITHIN A ROOM.
SO IF YOU HAVE A LONGER REVERB, YOU HAVE SOUND BOUNCING OFF THE WALLS LONGER THAN YOU WANT IT TO.
OR IF YOU HAVE A SHORTER REVERB, YOU HAVE A DRIER SOUND ROOM AND A FLATTER ROOM.
THEY ALSO HAVE ABSORPTIVE QUALITY BEHIND THE SLATS.
SO THERE'S ACOUSTICAL QUALITIES BEHIND THE SLATS, AS YOU ADD DRAPING ON THESE TABLES AND YOU ADD THE DRAPE BEHIND BEHIND THE DAIS THERE, IT CHANGES THE REVERB TIME WITHIN THE ROOM.
SO ANYTHING YOU ADD TO THE ROOM CHANGES THE REVERB TIME.
WE'RE GOING TO TALK MOST OF OUR STUDIES ABOUT THE MID RANGE AND THE REVERB TIME TO MID RANGE.
SO AS THEY STUDIED THE LIVE AND THE LONGER REVERB TIMES WITHIN ROOMS, THEY STUDIED BAND AND CHOIR.
AS I MENTIONED, THEY ALSO LOOKED AT WHAT CAN BE DONE TO THE ROOM.
SO THEIR RECOMMENDATIONS ARE TO DEAL WITH A LONGER REVERB TIME.
[00:45:06]
YOU WANT TO ADD MORE ABSORPTIVE QUALITIES TO DEAL WITH A BETTER ROOM, AND YOU WANT MORE REFLECTIVE.OFTEN THAT'S ABSORPTIVE SOUND PANELS ON WALLS.
IT'S ALSO THE CEILINGS CAN HAVE ABSORPTIVE QUALITIES TO IT.
AND WE WILL WORK WITH WJHW IN THEIR REPORT TO IDENTIFY.
WE WILL HIRE THEM AS ONE OF OUR CONSULTANTS AS WELL TO ADDRESS EACH ONE OF THE INDIVIDUAL ROOMS AND THE FREQUENCIES THAT WE NEED TO ADDRESS, WHETHER IT IS ABSORPTIVE OR REFLECTIVE.
THEY CAN BE ON THE CEILING. THEY CAN BE ON THE ON THE WALLS.
YOU'VE PROBABLY SEEN THESE IN BAND HALLS AND CHOIR ROOMS, QUITE FRANKLY.
IS SOUND TRANSMISSION OR SOUND TRANSFER? EXCUSE ME. SO IF YOU HAVE A ROOM BAND, VERY, VERY LIVE ROOM, LOUD INSTRUMENTS, THAT SOUND IS LEAVING THE ROOM THROUGH DOORS OR THROUGH WALLS THAT AREN'T GOING ALL THE WAY UP TO THE STRUCTURAL DECK.
WE'LL LOOK FOR WALLS THAT AREN'T GOING TO DECK, WALLS THAT ARE ALLOWING SOUND TO BLEED OVER FROM A BAND HALL INTO A CHOIR OR INTO OTHER ROOMS OR INTO HALLWAYS AND ADJACENT SPACES. ONE OF THE MAIN CULPRITS OF SOUND TRANSFER IS TYPICALLY AT DOORS.
SO WE WILL LOOK AT ALL THE DOORS TO THE BAND HALLS OF CHOIRS AND ALL THE ROOMS THAT WE'VE MENTIONED.
SO WE'LL LOOK AT THOSE AS WELL.
AS FAR AS THE SCHEDULE, WE HAVEN'T REALLY GOTTEN INTO THE DETAILED SCOPE YET.
BUT AS WE DO, WE FIRST OF ALL, WE REALIZE THERE'S 19 CAMPUSES AND THERE'S 38 PLUS ROOMS TO DO THAT.
WE DON'T THINK IT'S GOING TO BE A ONE PHASE PROJECT TO HANDLE THAT MANY SPACES ALL AT ONCE.
SO YOU CAN'T DO ALL OF THAT IN ONE SUMMER.
WE AS WE GET INTO THE CONSTRUCTION DOCUMENTS, WILL WE'LL KNOW MORE ABOUT WHAT CAN BE DONE, WHAT CAN BE GROUPED TOGETHER, WHICH CAMPUSES WOULD BE GROUPED TOGETHER, AND WHETHER OR NOT IT WOULD BE A ONE PHASE OR A TWO PHASE.
CURRENTLY, WE DO BELIEVE IT WOULD BE A TWO PHASE PROJECT.
AS FAR AS THE ESTIMATED BUDGET, JUST OVERALL, LOOKING AT THE WJHW REPORT AND THE INDIVIDUAL SCOPE ITEMS AND THE TYPE OF ITEMS THAT WE NORMALLY WOULD LOOK FOR WHEN YOU'RE DEALING WITH ACOUSTICAL IMPROVEMENTS, IMPROVEMENTS IN THE ITEMS THAT I'VE JUST MENTIONED, WE THINK WE'RE RIGHT AROUND THE $2.5 MILLION RANGE FOR ALL OF THE 19 CAMPUSES.
BUT AS WE DO, WE'LL BE ABLE TO REFINE AN ESTIMATE AND COME BACK TO THE BOARD.
EXCUSE ME. ANY QUESTIONS ON THOSE ITEMS? MR. MILLER. JUST A QUICK COMMENT.
I THINK ONE OF THE IMPORTANT THINGS, ANY TIME YOU HAVE PEOPLE LIKE THIS MAKING IT AN ATHLETIC COMMENT, YOU TRY TO PRACTICE IN THE CONDITIONS YOU PLAY IN.
AND I KNOW OUR BAND STUDENTS AND OUR CHOIRS AND EVERYBODY, THEY GET TO GO PERFORM IN SOME REALLY GOOD ROOMS. AND I DON'T KNOW IF YOU'VE EVER SPENT SOME TIME, BUT YOU GO IN A PRACTICE ROOM THAT HAS THE WRONG ACOUSTICS AND THEN YOU GO OUT IN THE HALL WHERE YOU'RE GOING TO PERFORM AND EVERYTHING SOUNDS DIFFERENT.
THIS IS ONE OF THE PROJECTS THAT I THINK IT'S EASY FOR ME TO SUPPORT.
SO THANK YOU MS. GRIFFIN. YES, I KNOW YOU HAVEN'T DONE ALL THE DETAILED WORK YET, BUT I WANT TO TALK ABOUT WARRANTY ON THE WORK.
SO I DON'T REALLY KNOW IF THAT'S THE RIGHT TERMINOLOGY.
BUT ONCE WE FINISH AND GET THIS DONE, HOW ARE WE GOING TO LOOK TWO YEARS DOWN THE ROAD? AND IF IT'S NOT FUNCTIONING, IF THESE THINGS ARE COMPLETED AND DONE OVER THE SUMMER, WHICH I KNOW IS AN OPTIMAL TIME TO DO IT, OUR STUDENTS ARE NOT IN
[00:50:06]
SCHOOL. THE BAND HALLS AND THE CHOIR ROOMS ARE NOT IN FULL.THEY'RE NOT POPULATED THE SAME WAY.
SO I WOULD LIKE TO SEE IN WHATEVER WE DO IN THIS THAT THERE IS SOME TYPE OF LONG TERM WARRANTY.
I DON'T EVEN KNOW IF THAT'S AVAILABLE, BUT WE HAVE TO BE GUARANTEED THAT THIS IS A SUSTAINABLE, LONG TERM FIX.
NUMBER TWO, WILL OUR FINE ARTS LEADERS BE INVOLVED IN THE GROUPING OF THIS SCHEDULE IN TERMS OF THEY KNOW THE SCHOOLS AND THE VARIOUS DEPARTMENTS? SO I AM HOPING THAT MY ANSWER TO THAT IS YES, THAT THEY WILL HELP IN DECIDING THE GROUPING AND BASICALLY THE SCHEDULE BASED ON ALL OF THE THINGS THAT THEY DO.
SO, YOU KNOW, WE SOMETIMES GET AHEAD OF OURSELVES BECAUSE WE WE KNOW THE WORK, BUT OUR ADMINISTRATORS AND OUR STUDENTS AND OUR FINE ARTS LEADERS ARE THE USER OF WHAT WE ARE DEVELOPING.
SO I WOULD JUST ADD THAT AS A COMMENT.
MS. GRIFFIN. THAT'S A GREAT QUESTION.
IT'S THE FIRST ONE ABOUT WARRANTY.
WE PART OF OUR AGREEMENT WITH WJHW, THEY WILL BE OUR CONSULTANT ON THIS PROJECT.
IF IT HASN'T CHANGED APPROPRIATELY, WE'LL MAKE OTHER TWEAKS AND GET TO THE POINT WHERE IT IS ACCEPTABLE FROM THEIR NEW READINGS BASED ON THEIR PREVIOUS READINGS. YOUR OTHER COMMENT ABOUT WILL THE FINANCE DEPARTMENT BE INVOLVED? ABSOLUTELY. THEY WILL BE INVOLVED IN ANYTHING RELATED TO SCHEDULING FOR THE SPACES, BUT MORE IMPORTANTLY, THEY WILL BE INVOLVED IN THE VERY BEGINNING TO SET THE CRITERIA FOR THERE IS A WIDE RANGE OF ACCEPTABLE REVERB TIME DEPENDING ON SPACES.
WE WANT TO HAVE A CRITERIA MEETING WITH THEM BEFORE WE START TO SET THE CRITERIA.
THANK YOU. MR. BLAINE I HAVE A QUESTION TOO, YOUR PICTURE THAT YOU SHOW RIGHT HERE ON THE SCREEN RIGHT NOW LOOKS LIKE AN AUDITORIUM, WERE THEY INCLUDED IN THIS 38 PLUS ROOMS? AH NO, THEY WERE NOT, NO.
SO THIS IS SPECIFICALLY CLASSROOMS AND..
BAND HALL, CHOIR AND ORCHESTRA AND THEN SUPPORT SPACES FOR THOSE.
OKAY. SORRY ABOUT THAT ARTISTIC LIBERTY THERE.
WELL, THAT LOOKED LIKE AN AUDITORIUM.
YES, SIR. LET ME THROW THAT BETTER ASK.
VERY GOOD. THANK YOU, SEEING NONE.
THANK YOU, AND SORRY ABOUT THE BINDER SIZE.
IF THE COMMITTEE MEMBERS HAVE ANY QUESTIONS, THEY CAN COME IN AT THE END IF THEY WOULD.
WE CAN GO BACK AND WE'LL GO OVER THESE PARTICULAR ITEMS. IF OTHER BOARD MEMBERS, OTHER THE BOARD MEMBERS YES.
BUT IS THAT ACCEPTABLE WITH YOU? PREFERABLY I WOULD RATHER TALK AT THE END OF EACH ITEM.
DO YOU HAVE A QUESTION CONCERNING THIS PARTICULAR ITEM? YES, I DO. OKAY, THEN WE'LL GO AHEAD AND LET YOU DO IT NOW WHEN THE CONSULTANT IS HERE.
YEAH, I GUESS WHAT FRUSTRATES ME IS THE TIMING.
I STUMBLED ON THIS PROBLEM REALLY ACCIDENTALLY IN DECEMBER OF 21, JUST ACCIDENTALLY WANTING TO SEE CONSTRUCTION. ONE OF OUR BAND HOLES, ONE OF THE LAST ONES DONE.
WHEN I LEARNED ABOUT IT, I MADE SOME MORE VISITS EARLY IN JANUARY OF 22 AND DISCOVERED FROM ALL THOSE BAND DIRECTORS THAT THIS PROBLEM HAD EXISTED FOR A WHILE AND STAFF HAD KNOWN ABOUT IT.
I BROUGHT IT UP AT OUR MEETING HERE AND NOW I GUESS WE'VE RETAINED SOMEBODY, BUT NONE OF THE WORK WE'VE MISSED THE WHOLE SUMMER.
I UNDERSTAND IT'S A LONG PROCESS AND CONSULTING WORK, BUT WE'VE MISSED A WHOLE SUMMER NOW.
[00:55:02]
AND NOW WHAT? BASED ON YOUR COMMENTS, IT APPEARS THAT SOME OF THE WORK, A GOOD PORTION OF THE WORK, WILL NOT BE COMPLETED TILL THE SUMMER OF 24.SO THAT SORT OF THING. THANK YOU, SIR, FOR ALLOWING ME TO COMMENT.
THANK YOU. MR. GLICK, SO NOTED.
MR. SELLARS, ANY QUESTIONS? PRESIDENT JOHNSON. ANY QUESTIONS? ANY OTHERS ON THE BOARD AND COMMITTEE? OK, MOVING FORWARD AND WE'RE GOING TO ITEM 2C, CONSIDER APPROVAL OF BUDGET TRANSFERS AND AMENDMENTS TO THE 22-23 GENERAL FUND AND STUDENT NUTRITION SERVICE FUND.
MR. RINGO. MR. BEACH, BOARD OF TRUSTEES.
DR. LOPEZ. GOOD AFTERNOON AGAIN.
BEFORE YOU ARE THE BUDGET TRANSFERS AND AMENDMENTS OF BEING BROUGHT FORWARD IN AUGUST, THERE IS ROUGHLY $817,000 IN THESE AMENDMENTS, THE BACKGROUND, THERE IS SOME PURCHASE ORDER ROLLOVER.
TYPICALLY WE DO NOT ROLL FORWARD PURCHASE ORDERS, BUT DUE TO SUPPLY CHAIN ISSUES, AS WE HAVE SEEN IN THE MARKET, THERE ARE 743,295 PURCHASE ORDERS TO BE INCLUDED FOR ROLLOVER.
THAT BREAKDOWN IS FOR MAINTENANCE $224,000 FOR CHILLER PARTS, BLEACHER PARTS, OTHER MAINTENANCE RELATED ITEMS. WITHIN TECHNOLOGY, IT'S 518,000.
THAT IS FOR PRINTERS, SCANNERS AND OTHER TECHNOLOGY RELATED ITEMS THAT WERE ISSUED ON TIME.
BUT DUE TO WHAT'S HAPPENING, SUPPLY CHAIN DID NOT ARRIVE ON TIME.
THE REST IS FOR THE AUSTIN ACADEMY, TRAVEL TO ILLINOIS TO FUND THAT TRIP TO ILLINOIS . THEN FOR STUDENTS NUTRITION SERVICES, THERE IS A CHANGE ORDER OF $4,500 AND THAT IS FOR THE EXACT SAME ITEM DELAYS IN SHIPPING, AND IT'S ROUGHLY $4,500.
MS. GRIFFIN. MR. MILLER. AND MR. BEACH, I DO WANT TO HIGHLIGHT THOSE ROLLOVERS.
THOSE FUNDS WERE ENCUMBERED IN THIS PRIOR FISCAL YEAR AND WERE PLANNED TO BE EXPENSED.
AND SINCE THEY WERE NOT, THEY WILL GO BACK TO THE GENERAL FUND.
AND SO ALL WE'RE DOING IS ASKING FOR THOSE DOLLARS BACK TO EXPENSE THIS FISCAL YEAR.
MR. MILLER. ANY TRUSTEES? ANY QUESTIONS? MR. GLICK. MR. SELDERS.
MR. JOHNSON. SEEING NO QUESTIONS.
798 EAST KINGSLEY ROAD GARLAND, TEXAS.
MR. RINGO. MR. BEACH, DR. LOPEZ, BOARD OF TRUSTEES.
THE BOARD HAD AUTHORIZED THE DISTRICT TO ADVERTISE THE SALE OF SURPLUS PROPERTY AS 798 EAST KINGSLEY ROAD AND 2117 SUNNYBROOK LANE. THE BOARD FOLLOWED THE REQUIRED PROCESSES OUTLINED IN POLICY AND STATUTE AND ADVERTISE BOTH OF THOSE FOR THE SEALED BID PROCESS.
SO THE DISTRICT WORKING THROUGH LEGAL IS GOING TO DO A FURTHER PUSH WITHIN THAT OWN NEIGHBORHOOD WHERE SUNNYBROOK IS TO SEE IF ANYBODY ELSE IS WILLING TO, AFTER REVIEW, TO GO AHEAD AND SUBMIT A BID WITHIN THAT COMMUNITY, EVEN THOUGH WE HAVE DONE THAT.
BUT WE'RE TAKING THAT STEP AGAIN SINCE NO BIDS WERE RECEIVED FOR SUNNYBROOK LANE.
THREE BIDS WERE RECEIVED FOR KINGSLEY.
YOU CAN SEE THOSE DOLLAR AMOUNTS HERE.
I APOLOGIZE FOR THE SMALL PRINT, BUT FROM ROUGHLY $30,000 UP TO $190,000 FOR THOSE THREE SEALED BIDS, THE RECOMMENDATION IS THE DISTRICT PROCEED WITH THE SEALED BID OF 190 K AT THE AUGUST BOARD MEETING FOR THE SALE OF THE PROPERTY AT KINGSLEY LANE.
ANY QUESTIONS? MS. GRIFFIN. MR. MILLER. YEAH, I JUST WANT TO TALK ABOUT SUNNYBROOK.
DO WE PRACTICALLY THINK THERE'S EVER GOING TO BE ANY INTEREST IN THAT LAND AT THE BOTTOM OF THE CREEK? BASED OFF THE RESPONSES AT THIS TIME? NO. HOPEFULLY THERE IS A HOMEOWNER THAT IS ON THAT STREET THAT WOULD LIKE THAT PROPERTY.
BUT THERE IS POTENTIAL THAT WE MAY NOT GET ANY RESPONSE.
[01:00:05]
YEAH, I WANT TO TALK TO MS. RAY BEFORE I ASK MY NEXT QUESTION, IF YOU DON'T MIND.MR. RINGO. NO FURTHER QUESTIONS.
THANK YOU. ANY BOARD OF TRUSTEES, ANY COMMENTS OR QUESTIONS? OKAY. THANK YOU, MR. RINGO.
MOVING ON TO ITEM NUMBER FOUR, CONSIDER APPROVAL.
A RESOLUTION AUTHORIZING CONTRIBUTION TO THE SACHSE ECONOMIC DEVELOPMENT CORPORATION, MR. RINGO. GOOD AFTERNOON AGAIN.
BACK IN JUNE, THE BOARD APPROVED THE RESOLUTIONS FOR ROWLETT AND GARLAND.
WE ARE WAITING ON THE BACKUP FOR SACHSE THAT HAS BEEN RECEIVED BY MS. HOGAN. AND SO SINCE THAT HAS BEEN RECEIVED, THIS IS THE RESOLUTION TO CONTINUE THAT PARTNERSHIP AUTHORIZING THE CONTRIBUTION TO THE SACHSE, THE ECONOMIC DEVELOPMENT CORPORATION FOR THIS SCHOOL YEAR.
ANY COMMENTS OR QUESTIONS FROM THE COMMITTEE? SEEING NONE, ANY BOARD TRUSTEE, COMMENT OR QUESTION.
OKAY. SEEING NONE, WE'LL MOVE ON TO ITEM NUMBER FIVE.
CONSIDER APPROVAL OF RESOLUTION FOR EMPLOYEE COVID-19 LEAVE.
GOOD EVENING, MR. BEACH BOARD OF TRUSTEES.
DR. LOPEZ, I BRING TO YOU A RESOLUTION FOR COVID LEAVE FOR OUR EMPLOYEES.
THIS IS THE SAME RESOLUTION THAT WE HAVE BROUGHT TO YOU BEFORE.
ANY QUESTIONS? THANK YOU, MS. BROWN. ANY COMMENTS FROM COMMITTEE? ANY FROM ANY TRUSTEE? MR. JOHNSON.
MISS BROWN. AND THAT'S IN ADDITION TO THEIR NORMAL SICK TIME, CORRECT? YES, SIR, THAT'S TRUE.
SO IF YOU DO HAVE, HOPEFULLY THIS DOESN'T HAPPEN TO ANY OF OUR TEACHERS.
BUT YOU HAVE TWO BOUTS OF COVID DURING A YEAR.
YOU WILL ALSO STILL BE ABLE TO FALL BACK ON YOUR REGULAR SICK TIME IN ADDITION TO THESE ADDITIONAL FIVE DAYS, CORRECT? YES, SIR. AND EACH EMPLOYEE HAS FIVE DAYS LOCAL LEAVE AND FIVE DAY STATE LEAVE, AS APPROVED JUST THIS PAST MONTH BY THE BOARD OF TRUSTEES.
THANK YOU. ANY OTHER COMMENT? THANK YOU, MS. BROWN. YOU'RE WELCOME.
WE'LL GO TO ITEM NUMBER SIX AND NEW BIDS.
ITEM A, CONTRACT 157-22-01 CONSIDER APPROVAL THE PURCHASE OF ASSET MANAGEMENT SYSTEM AND SERVICES.
I'LL STAND IN THE GAP AND GO OVER THE PROCUREMENT PROCESS IF THERE ARE SOME QUESTIONS, MR. YEAGER CERTAINLY IS AVAILABLE TO ANSWER ANY QUESTIONS ABOUT THE OPERATIONAL SIDE OF THE HOUSE..
BE GOING THROUGH ALL OF THESE PARTICULAR ITEMS. MR. BOOKER, ALL THESE CONTRACTS YOU'LL BE GOING THROUGH, YES, SIR.
THIS FIRST CONTRACT, ALTHOUGH IT'S A NEW CONTRACT, IT'S NOT A NEW SERVICE.
THAT PREVIOUS CONTRACT WAS EXPIRING.
WE ARE BRINGING BEFORE THE BOARD OF TRUSTEES, THE FRONTLINE TECHNOLOGIES GROUP, FOR A NEW CONTRACT FOR ONE YEAR WITH TWO ANNUALLY RENEWABLE OPTIONS WITH A NOT TO EXCEED AMOUNT OF $120,000.
COMMITTEE MEMBERS. ANY COMMENTS? QUESTIONS? ANY BOARD COMMENTS.
MOVING ON TO ITEM B,, CONTRACT 242-22-01.
CONSIDER APPROVAL OF PURCHASE OF ORACLE PLANNING AND BUDGETING CLOUD SERVICES.
SIMILAR TO THE PREVIOUS CONTRACT, THIS IS A NEW CONTRACT, BUT NOT A NEW SERVICE.
COMMENTS OR QUESTIONS FROM THE COMMITTEE.
SEEING NONE, ANY BOARD MEMBER. I'M SORRY, MR. BEACH. I'M SORRY WITH RESPECT TO THIS AND CONTRACTS LIKE THIS WHEN IT'S A NEW CONTRACT COMING UP AGAIN.
[01:05:07]
BUT YOU SAY WE'VE USED IT BEFORE IN THE PAST.HOW DOES THE HOW DOES THE PRICING COMPARE TO THE PAST? IS IT A SMALL INCREASE OR HOW DOES IT LOOK TO PREVIOUS YEARS? AT THE AT THE CONCLUSION OF EACH CONTRACT, IN THIS CASE, WE GO BACK TO ORACLE BUDGET, WHICH IS THE ORACLE AMERICA.
IN THIS CASE, MR. GENOVESE AND HIS GROUP REVIEWS THE PROCESSES, THE POLICIES AND ALL OF THE SOFTWARE THAT'S AVAILABLE TO THEM.
AND I BELIEVE IT MIGHT HAVE BEEN JUST A VERY SMALL INCREASE.
IS THAT CORRECT, JASON? 3%. A 3% INCREASE.
OKAY. AND I'M ASSUMING THESE NUMBERS ALREADY BUILT INTO OUR EXISTING ARE COMING BUDGET.
THANK YOU. WE'RE MOVING ON TO ITEM NUMBER C, CONTRACT TO 253-23.
CONSIDER APPROVAL OF PURCHASE OF DELINQUENT TAX COLLECTION.
THEY'VE BEEN DOING AN EXCEPTIONAL JOB IN DOING SO.
THE COMMITTEE THAT REVIEWED THE STATEMENT OF PROFESSIONAL QUALIFICATIONS MADE A DETERMINATION IT WAS IN THE BEST INTEREST OF THE DISTRICT TO MOVE FORWARD WITH THAT FIRM, TO CONTINUE TO PERFORM THAT SERVICE WITH THE NOT TO EXCEED AMOUNT OF 20%.
DO WANT TO MAKE THE EVERYONE AWARE THAT THIS IS PAID BY THE DELINQUENT TAXPAYER, NOT THE DISTRICT . RECOMMENDED CONTRACT IS A THREE YEAR WITH FIVE ANNUALLY RENEWABLE OPTIONS.
MS. GRIFFIN, ANY QUESTIONS? ANY COMMITTEE, ANY BOARD MEMBERS, ANY QUESTION? OKAY, MOVING ON TO ITEM D, CONTRACT 302-2216.
CONSIDER APPROVAL OF PURCHASE OF INSTRUCTIONAL MATERIAL STRUCTURED LITERACY.
THIS CONTRACT IS RECOMMENDED FOR WARD FOR LEXIA VOYAGER.
WE ARE GOING TO BE USING ESSER TWO FUNDS TO SUPPORT THIS PARTICULAR CONTRACT WITH THE NOT TO EXCEED AMOUNT OF $224,735. THE CONTRACT MEETS ALL OF THE FEDERAL REQUIREMENTS AND ESSER REQUIREMENTS.
ANY QUESTIONS FROM THE COMMITTEE? ANY BOARD MEMBERS? A QUESTION.
SEEING NONE THERE. WE'LL MOVE ON TO ITEM E.
YES, SIR. THE NEXT CONTRACT BEFORE YOUR CONSIDERATION IS ANOTHER ESSER FUNDED PROJECT.
RECOMMENDED AWARD IS FOR TWO HEY TUTOR FOR NOT TO EXCEED AMOUNT OF $1,543,500.
THAT IS AN ANNUAL AMOUNT THAT'S BEING PRESENTED TO THE BOARD OF TRUSTEES.
AND ONCE AGAIN, THAT WILL BE UTILIZING ESSER TWO AND THREE FUNDING.
WHEN WE RECEIVE THOSE FUNDS, WHEN DO THOSE FUNDS TAKE PLACE, I MEAN, HOW CAN YOU ANSWER THAT? YES, SIR, WE DO NOT.
WE RECEIVE THOSE FUNDS AFTER WE MAKE THE EXPENDITURE.
SO THOSE FUNDS DO NOT SIT IN OUR BANK OR OUR DEPOSITORY.
MS. GRIFFIN. YES, I WOULD LIKE TO SEE SOME MORE EXPLANATION OTHER THAN ON SITE STUDENT INSTRUCTIONAL PROGRAMS AND TUTORING.
WE KNOW THAT IT IS LEGISLATIVE REQUIRED, BUT I THINK WHEN WE'RE DOING THINGS LIKE THIS, WE HAVE TO IDENTIFY THOSE THINGS THAT ARE HAPPENING.
IS IT BEFORE SCHOOL? IS IT AFTER SCHOOL? IS IT SOMETHING OF SELF PACE? IS IT NEW SOFTWARE? AND REMEMBER, WE'RE NOT LOOKING AT THE LETTER OF THE LAW WHEN IT WAS PASSED.
SO PLEASE BE A LITTLE BIT MORE SPECIFIC, EVEN IN THE LETTER OR WHATEVER YOU INCLUDE FOR US TO KNOW WHAT TUTORING IS. TUTORING, I CAN GIVE A DEFINITION AND I'LL BE GUARANTEE IT DOESN'T IT DOES NOT LINE UP WITH EITHER OF THE TWO OF YOU THAT ARE ABOUT TO PRESENT.
[01:10:04]
WOULD TRADITIONALLY CONSIDER TUTORING.AND SO THIS VENDOR PARTNERSHIP WILL ALLOW US TO PROVIDE AND IDENTIFY AN EXTERNAL SOURCE OF PEOPLE TO SUPPORT THAT TUTORING THAT CAN BE DELIVERED BEFORE, AFTER AND ALSO DURING SCHOOL AS WE'RE ABLE TO WORK WITH OUR CAMPUSES TO GET THAT SCHEDULED WITHIN THEIR TIMELINE. SO WE DO HAVE A QUICK PRESENTATION, IF YOU'LL INDULGE ME FOR JUST A MINUTE, THAT WE CAN GO THROUGH.
THIS IS JUST A REINFORCEMENT THAT WE HAVE IDENTIFIED BOTH ESSER TWO FUNDS, WHICH ARE AVAILABLE THROUGH THE END OF THE AUGUST 2023 AND ESSER THREE FUNDS WHICH ARE AVAILABLE AND ACCESSIBLE THROUGH AUGUST 2024.
YOU CAN SEE ALL OF THOSE ARE OUTLINED AND WILL CONTINUE TO BE OUTLINED IN OUR ESSER PLANS.
WHY WE ARE RECOMMENDING HEY TUTOR.
HEY TUTOR ACTUALLY PROVIDED US WITH SEVERAL DIFFERENT OPTIONS.
WE COULD DO A LIVE CHAT ONLINE, SORT OF TUTORING.
THEY HAVE A STAFF OR A BANK OF PEOPLE THAT THEY COULD PHYSICALLY DEPLOY FOR IN-PERSON TUTORING.
AND THEN THEY ALSO OFFERED SOME ON DEMAND ONLINE TUTORING.
AS YOU SEE IN THE RECOMMENDATION, WE ARE OPTING IN FOR THE IN-PERSON TUTORING AND WE DO HAVE THE OPTIONS IF THIS DOES PROVE TO BE BENEFICIAL FOR OUR STUDENT OUTCOMES, THAT WE COULD EXPAND INTO ANY OF THE OTHER OPTIONS AS WELL AS JUST KIND OF A POINT OF CLARIFICATION, THIS PARTNERSHIP, THIS IS ONE OF THE VENDORS THAT TEA HAS ALSO VETTED AND IS PART OF THEIR HIGH QUALITY VETTED TEXAS TUTOR CORPS.
SO IT'S ONE OF THEIR RECOMMENDATIONS THAT WE PULLED OFF OF THAT LIST.
SO THIS WOULD INCREASE OUR ABILITY TO PROVIDE THAT FOR ALL OF OUR STUDENTS.
IT IS CUSTOMIZABLE BASED ON THE STUDENT LEARNING LOSS AND SO THEY START WITH WHERE OUR STUDENTS ARE AND THEN PROVIDE THE INSTRUCTIONAL SUPPORTS FOR THOSE LEARNING GAPS THAT THEY HAVE, MAKING IT A VERY PERSONALIZED LEARNING SOLUTION BETWEEN THE TUTOR AND THE STUDENT.
IT DOES INCLUDE SOME EMBEDDED SUPPORTS FOR OUR STUDENTS THAT WE KNOW OUR STUDENTS WILL TAKE ADVANTAGE OF, SUCH AS LANGUAGE SUPPORTS FOR OUR MERCHANT BILINGUALS, AS WELL AS VOCABULARY SUPPORTS THAT ARE BENEFICIAL FOR OUR MERCHANT BILINGUALS, BUT ALSO ARE STRUGGLING STUDENTS THAT ARE IN OUR MTSS OR FORMERLY RTI, TIER TWO AND TIER THREE.
DR. HILL I DON'T KNOW. I SAW YOU COME UP.
I DON'T KNOW IF YOU HAVE ANY ADDITIONAL COMMENTS.
JUST REALLY BRIEFLY, THE CONTENT THAT THESE TUTORS DELIVER IS OVERSEEN BY US, WHICH IS ANOTHER THING WE REALLY LIKE ABOUT THIS PROGRAM IS THAT WHAT OUR TEACHERS ARE USING IN TUTORING, THESE EXTERNAL TUTORS ARE USING AS WELL.
THAT'S OUR ULTIMATE GOAL, IS THAT NO STUDENT IS GETTING A SEPARATE AND APART PROGRAM.
SO IT'S A CONTINUATION OF WHAT THEIR INDIVIDUAL SKILL NEEDS ARE.
IF I HAD IF I HAD THE OPPORTUNITY TO VISIT A CAMPUS, WHAT WOULD I SEE? YOU SAY IT'S OVERSEEN BY US, BUT IS THAT A 1 TO 1? IS THAT WORKING WITH THAT TEACHER OF THAT CLASS? IS IT WORKING WITH JUST THE STUDENT? I'M STILL STRUGGLING WITH THE THE DYNAMICS AND THIS.
YES, MA'AM. RIGHT. SO WE DID NOT HAVE ANYTHING LIKE THIS LAST YEAR.
WELL, WE DID IMPLEMENT HOUSE BILL 45, 45 TUTORING THIS LAST SCHOOL YEAR.
AND EVERY CAMPUS WORKS WITH OUR MTSS DEPARTMENT AND IDENTIFYING WHAT THEIR PLAN IS FOR STUDENTS WHO ARE IDENTIFIED AS NEEDING HOUSE BILL 4545 TUTORING. SO THE STATE RECOMMENDS A 1 TO 3 RATIO.
WE HAVE THE ABILITY FOR PARENTS TO OPT FOR A LARGER GROUP.
[01:15:09]
TUTORING. SO IT CAN BE A RANGE OF 1 TO 3 OR IT CAN RANGE UP TO A LITTLE BIT LARGER.SCHOOLS MAKE THEIR OWN PLAN AS TO WHEN THIS TUTORING OCCURS.
CADDELL MENTIONED BEFORE SCHOOL TUTORING, AFTER SCHOOL TUTORING SATURDAYS.
THEY'RE REALLY WORKING AROUND GETTING EVERY STUDENT IN TO MEET THOSE REQUIREMENTS.
THE OTHER PIECE SHE MENTIONED IS THAT DURING THE DAY, TUTORING, SO OUR MIDDLE SCHOOLS AND OUR MIDDLE SCHOOLS LAST YEAR IMPLEMENTED SOMETHING CALLED WIND TIME, WHICH IS ESSENTIALLY AN ADVISORY PERIOD WHICH HAS BEEN EXTREMELY BENEFICIAL BECAUSE THAT GIVES US AN OPPORTUNITY TO CAPTURE KIDS WHILE THEY'RE IN SCHOOL.
SO WE'RE ABLE TO ACHIEVE A LOT OF OUR 4545 TUTORING DURING ONE TIME.
THAT'S EXPANDED TO OUR HIGH SCHOOLS THIS YEAR WITH AN ADVISORY PERIOD AT ALL SEVEN HIGH SCHOOLS, BECAUSE WHEN THEY COME BEFORE SCHOOL OR AFTER SCHOOL OR ON SATURDAYS, WE RUN THE RISK OF THEM NOT COMING, BECAUSE WE AREN'T PICKING THEM ALL UP AND BRINGING THEM TO TUTORING EVERY DAY.
SO WE'RE TRYING TO CAPTURE AS MANY KIDS DURING THE INSTRUCTIONAL DAY AS POSSIBLE.
SO THOSE PERIODS ARE BEING COVERED BY OUR GISD TEACHERS, WHERE WE HAVE THE ABILITY TO ADD AN EXTRA TUTORS IS ESPECIALLY IN SITUATIONS LIKE OUR ELEMENTARY WHERE WE EXPANDED OUR INSTRUCTIONAL MINUTES, WE HAVE BUILT IN TIME FOR SMALL GROUP INSTRUCTION.
WE DON'T WANT TO PULL ANY STUDENT AND WE CANNOT LEGALLY PULL ANY STUDENT FROM TIER ONE INSTRUCTION THAT JUST WORSENS OUR PROBLEM IF THEY'RE MISSING THE DIRECT TEACH FROM THEIR TEACHER. BUT WE HAVE ADDITIONAL MINUTES POTENTIALLY DURING A DOUBLE BLOCKED CLASS AT A HIGH SCHOOL OR EXPANDED INSTRUCTIONAL MINUTES AT ELEMENTARY IS TO HAVE A TUTOR COME IN AND PULL A SMALLER GROUP.
THE SMALLER OUR GROUPS ARE, THE BETTER FOR KIDS.
SO THAT'S WHERE OUR PRINCIPALS ARE ABLE TO SUPPLEMENT WITH EITHER TUTORS WE HIRE AS A DISTRICT BECAUSE WE HAVE A JOB POSTING OUT ALL THE TIME FOR ACADEMIC ACCELERATION TUTORS OR POTENTIALLY TUTORS FROM THIS COMPANY AS WELL TOO.
YES, MA'AM. AND INCREASE AND ENLARGE WHAT WE HAVE ALREADY.
YES, MA'AM. WE REALLY HAVE NOW THREE DIFFERENT SOURCES OF TUTORS.
OUR FIRST IS OUR OWN STAFF, WHICH ARE, I THINK, OUR BEST TUTORS.
WORKING WITH OUR STUDENTS DURING THE INSTRUCTIONAL DAY.
THEN WE ALSO HAVE OUR APPLICANTS FROM OUR COMMUNITY.
WE'VE RECEIVED LOTS OF APPLICATIONS AND RETIRED TEACHERS, COLLEGE STUDENTS WHO JOINED OUR TUTORING RANKS LAST SCHOOL YEAR, AND THEY'RE WORKING WITH CAMPUS PRINCIPALS TO COME IN DURING THE DAY, AFTER AND BEFORE SCHOOL.
AND THIS IS REALLY GIVING US JUST A THIRD BANK OF OF TUTORS.
IT SOUNDS LIKE A YEAR LONG INTERSESSION TO ME.
I DON'T KNOW, BUT MAYBE I'M WRONG.
BUT I'M JUST CURIOUS, HOW FAST ARE WE ABLE TO IDENTIFY THE STUDENTS THAT ARE WHEN WE START? WE JUST STARTED SCHOOL, SO HOW FAST ARE WE ABLE TO IDENTIFY THOSE CHILDREN AND GET THEM INVOLVED IN THIS IMMEDIATELY? WE KNOW THEM BECAUSE IT'S BASED ON THEIR STAR RESULTS FROM THE PREVIOUS YEAR.
AND ONE OTHER NOTE IS WE'RE TALKING A LOT ABOUT THE MANDATED HOUSE BILL 4545, BUT WE ALSO ARE TRYING TO CAPTURE KIDS WHO EITHER ARE A K THROUGH TWO STUDENTS, WHICH WE KNOW ARE POTENTIALLY AT RISK FOR NOT SUCCESSFULLY PERFORMING AT GRADE LEVEL IN THIRD GRADE.
AND THEN ALSO STUDENTS WHO ARE THOSE BUBBLE KIDS WHO WE KNOW JUST SOME EXTRA INTERVENTION AND EXTRA SUPPORT FROM THEIR TEACHER? SO IT'S NOT WE DON'T WANT TO LIMIT ANY CAMPUS TO SAYING IT'S ONLY KIDS WHO MEET THE LEGAL REQUIREMENT.
WE WANT TO CAPTURE EVERY KID WHO NEEDS ACCELERATION.
AND ESSER FUNDING HAS REALLY GIVEN US THAT ABILITY.
DO YOU HAVE ANY DATA THAT WILL GIVE US THE NUMBER OF STUDENTS THAT ARE INVOLVED IN THIS PROGRAM TO SEE HOW EFFECTIVE IT'S GOING TO BE FOR US TO CONTINUE TO USE THIS TO HELP THOSE STUDENTS GET BACK TO GRADE LEVEL? SO I DON'T HAVE ANY CURRENT DATA BECAUSE WE DON'T HAVE ANY STUDENTS ACTUALLY PARTICIPATING OR ENGAGING WITH HEY TUTOR.
ONE OF THE QUESTIONS THAT MR. BOOKER ASKED ME WAS POST ESSER WHEN ESSER GOES AWAY IN TWO YEARS, IF WE STILL HAVE THIS NEED, HOW ARE WE GOING TO FUND IT? AND I SAID, WELL, BEFORE WE IDENTIFY HOW WE'RE GOING TO FUND IT, LET'S IDENTIFY WHETHER OR NOT IT'S SUCCESSFUL OR NOT.
[01:20:07]
YES, WE CAN BE BENEFICIAL TO THE BOARD TO SEE THE NUMBER OF KIDS BECAUSE BEING 72% ECONOMICALLY DISADVANTAGED STUDENTS, I'M SURE THERE'S GOING TO BE QUITE A FEW THAT'S GOING TO BE INVOLVED EITHER BEFORE SCHOOL, IN SCHOOL OR AFTER, OR IF THEY CAN'T MAKE EITHER ONE OF THE AFTER BEFORE THEY CAN DURING THE DAY.SO JUST THAT WORD EXPERIENCE WILL ABSOLUTELY PUT THAT IN ACADEMIC INSIGHTS THIS WEEK.
BUT IN THE NEXT COMMITTEE HEARING, YOU'LL BE RECEIVING A PRESENTATION ON OUR START AND TELL PASS DATA AND A REAL JUST POINT OF QUICK, EASY ACCESS FOR THOSE NUMBERS, AT LEAST PRELIMINARY BEFORE WE GET THEM IF YOU WILL LOOK AT THE DOES NOT MEET NUMBERS THOSE ARE THE KIDS WHICH WHICH IS A PERFECT SEGUE WAY.
THE PURPOSE OF THIS WHOLE TUTORING PROGRAM IS TO NOT HAVE THIS TUTORING PROGRAM.
SO THE MORE OUR KIDS SUCCEED, THE LESS THAT ARE IN HOUSE BILL 4545, THE LESS WE HAVE TO SERVE.
SO IT'S REALLY GOOD TO SEE WHAT HOW MANY ARE ON THE DO NOT MEET CATEGORY.
SO THEN THAT WAY THE BOARD CAN SEE IMPACT OVER TIME.
NOW I DO WANT TO LET THE BOARD KNOW THAT THIS IS JUST ONE PART OF THE UNIVERSE.
AND SO IF WE SEE DRAMATIC CHANGES, PLEASE DON'T TURN IT.
SO LET'S SAY THE TUTORING SERVICES ARE WORKING RIGHT.
NO I MEAN, WE REVAMPED OUR CURRICULUM.
WE'RE DOING INSTRUCTIONAL COACH MODELS.
WE'RE DOING A LOT OF COOL THINGS.
SO TO TO HAVE THE ART AND SCIENCE HAVE REALLY SEEN WHAT MATTERS THE MOST.
I MEAN, WE COULD TRACK SAYING THE KIDS THAT USE THESE TUTORING SERVICES AND HOW DO THEY PERFORM TO OUR ONE ON ONE TEACHING? UNIT. SO BUT IT'S GOOD TO SEE THE FAILURES BECAUSE THAT'S THE ONES THAT GO HERE.
TO PIGGYBACK OFF WHAT YOU SAID ABOUT 4545.
ARE WE IN THE TARGETING SERVICES? YOU WERE SAYING THERE WERE SHORTAGE.
ARE WE GIVING ANY TYPE OF STIPEND FOR ANY TEACHERS THAT ARE TOP NOTCH TEACHERS THAT WANT TO EITHER DO TUTORING BEFORE SCHOOL OR AFTER SCHOOL? YES.
ANYONE WHO TUTORS OUTSIDE OF THEIR CONTRACT HOUR EARNS 30 HOURS, EARNS $30 AN HOUR TO BE A TUTOR.
YES. MR. BEACH, WE COULD USE YOU AS A TUTOR.
I DON'T KNOW IF THEY WOULD. THANK YOU.
YOU'RE WELCOME. YEAH, AND THANK YOU FOR TOUCHING ON THAT.
YOU KNOW, I WAS LOOKING AT PAGE 81 AND OUR BOOK.
IT SAYS, TOTAL TUTORING NEED BASED ON PERFORMANCE LEVEL.
PERFORMANCE AT EACH LEVEL AND IN CONTENT AREAS WAS 35,600 STUDENTS.
AND THAT STUDENTS IN NEED OF TUTORING IN MULTIPLES WERE COUNTED TWICE.
CORRECT. SO WE DON'T KNOW HOW MANY KIDS THAT IS, BUT AND IT ESTIMATED 1000068 HOURS OF 2D TUTORING, WE CAN DO A MILLION, 68 HOURS OF TUTORING FOR A MILLION AND A HALF DOLLARS.
IS THAT WHAT THIS IS BASED ON? BUT NO, I MEAN, YES, YOU'RE ABSOLUTELY RIGHT.
AND I DON'T WANT TO GET CAUGHT UP IN, BUT AT THE SAME TIME, IT JUST SEEMED LIKE THAT'S A BIG NEED.
Y'ALL ARE GOING TO DEFINE IT FOR US BETTER.
AND HOPEFULLY THE STUDENTS WILL AVAIL THEMSELVES.
I'M ASSUMING WE CAN'T FORCE A STUDENT TO TUTOR.
CAN WE ASSIGN THEM TO TUTOR? WELL, YES.
OKAY. SO A STUDENT CAN BE ASSIGNED TO A TUTORING RELATIONSHIP WE HAVE.
WE ARE OBLIGATED TO CAPTURE THEM IN SOME WAY.
AND THIS IS ALL ABOUT CLOSING THE ACADEMIC GAP AND THOSE KINDS OF THINGS.
BUT I'M WONDERING, THIS IS A ESSER PROGRAM.
AND THE ASSUMPTION IS THAT WE CAN CATCH UP WITHIN THOSE TWO YEARS AND NOT NEED THIS PROGRAM ANYMORE.
AND I'M HOPEFUL THAT IF THE PROGRAM IS CONTINUED TO BE NEEDED, PASS THIS.
BUT DOES 45, 45 ACTUALLY TWILIGHT WITH ESSER? DOES IT GO AWAY? NO, IT DOES NOT.
[01:25:01]
AT CAMPUSES, WE SOME CAMPUSES HAD EXTENDED WHAT THEY CALLED EXTENDED DAY PROGRAMS. SO WE HAVE A HISTORICAL MODEL THAT WE'RE HOPING TO IMPROVE UPON THROUGH THIS.THIS DOLLAR AMOUNT IS SPECIFIC TO TUTORING WITH THIS VENDOR FOR THIS CONTRACT.
BUT WE ALSO HAVE A LARGER LINE ITEM FOR ESSER TUTORING THAT'S ALSO GOING TO FUND OUR OWN EMPLOYEES WORKING OUTSIDE OF THEIR CONTRACT TIME AND OUR OUR COMMUNITY ACADEMIC ACCELERATION TUTORS AS WELL, TOO.
OKAY. THANK YOU. ANY OTHER QUESTION, MR. GRIFFIN? MR..
OKAY. IT IS GOOD FOR US TO GET INFORMATION QUICKLY.
WHICH MEANS IN OUR WEEKLY UPDATE.
BUT WHEN WE'RE LOOKING AT AND TRYING TO EVALUATE THE SUCCESS OF WHAT WE'RE DOING.
WE HAVE THESE MEMOS ALL OVER EVERYWHERE.
AND MANY TIMES THEY DON'T COME TOGETHER.
SO WE ARE EXPECTED, AT LEAST, I THINK.
AND IF I'M INCORRECT, I HOPE SOMEONE WILL CORRECT ME.
HOW AM I SUPPOSED TO KEEP STRAIGHT? OF WHAT I GET IN A BOARD BOOK, OUR COMMITTEE BOOK, WHAT I GET IN UPDATES WHEN I WANT TO SIT DOWN AND SAY, WAS THIS PROGRAM SUCCESSFUL? SO I WOULD JUST THROW THAT OUT AS AS AN OBSERVATION.
AND I DON'T KNOW WHAT THE I MEAN I HAVE SOME SOLUTIONS, BUT YOU ALL ARE THE WORKERS TO DO IT.
BUT JUST REMEMBER THAT WHEN THINGS COME IN MULTIPLE PLACES FOR US TO REFER BACK TO THINGS, WE THEN HAVE TO REMEMBER OR DO SEARCHES ON TITLES TO GO BACK TO ALL OF OUR DOCUMENTS.
SO THAT'S JUST A THOUGHT ON ALMOST EVERYTHING THAT WE'RE DOING WHEN WE TRY TO EVALUATE IT.
THANK YOU, MS. GRIFFIN. ANY OTHER COMMENTS FROM THE COMMITTEE? BOARD MEMBERS? ANY COMMENTS? ROBERT. THANK YOU FOR YOUR PRESENTATION.
AS I WAS LISTENING AT WHAT YOU GUYS WERE SHARING AND KIND OF THINKING THROUGH.
HOW DO WE GET HERE? SO WHEN I THINK ABOUT A LOT OF THE DISCUSSIONS THAT HAVE BEEN HAD ABOUT THE IMPORTANCE OF TIER ONE INSTRUCTION, HOW IS THIS GOING TO BE DIFFERENT? SO CAN YOU KIND OF HELP ME UNDERSTAND THE DIFFERENCE BETWEEN TIER ONE INSTRUCTION THAT SHOULD BE HAPPENING IN THE CLASSROOMS VERSUS THE TUTORING THAT THESE STUDENTS ARE GOING TO RECEIVE? AND WHAT'S THE DISCONNECT? SO THAT'S A GREAT CLARIFYING QUESTION, MR. SELDERS AND SOMETHING THAT WE HAVE BEEN TALKING A LOT ABOUT WITH OUR TEACHERS, WHICH IS THE DIFFERENCE BETWEEN REMEDIATION AND ACCELERATION.
AND I THINK WHEN WE TALK ABOUT HOW WE GOT TO WHERE WE ARE, COVID, OBVIOUSLY, BUT ALSO SPENDING TOO MUCH TIME IN REMEDIATION, WHICH IS WORKING TO SOMETIMES THREE GRADE LEVELS BELOW AND NEVER REALLY CLOSING THAT STUDENT ACHIEVEMENT GAP.
SO WHEN A STUDENT COMES INTO AN ON GRADE LEVEL TEST, THEY DON'T PERFORM ON GRADE LEVEL.
AND SO WE'VE REALLY TRIED TO HELP OUR TEACHERS AND OUR ADMINISTRATORS UNDERSTAND THAT EXACT DIFFERENCE IS WE ARE NO LONGER TRYING TO REMEDIATE, WITH SOME EXCEPTIONS, OF SOME STUDENTS WHO QUALIFY FOR SPECIFIC SERVICES THAT ARE SIGNIFICANTLY BELOW GRADE LEVEL.
BUT TUTORING IS ACADEMIC ACCELERATION.
SO IN TUTORING THEY ARE STILL WORKING ON GRADE LEVEL.
SO THAT'S KIND OF WHAT I MENTIONED BEFORE WITH THAT ALIGNED CURRICULUM ACROSS THE BOARD THAT THE NEW RESOURCES THAT WE'RE SEEING IN OUR TIER ONE CLASSROOMS IS WHAT THEY'RE GOING TO SEE IN TUTORING AS WELL, TOO.
IT'S JUST TARGETED TO WHAT THEIR INDIVIDUAL STUDENT NEEDS ARE.
SO TUTORING IS NOT A TIME FOR US TO THEN GO BACK DOWN AND WORK ON SEVERAL GRADE LEVELS BELOW.
RIGHT. SO AND I APPRECIATE THAT EXPLANATION.
AND I GUESS THE THOUGHT THAT I HAD BECAUSE YOU MENTIONED COVID AS SORT OF ONE OF THE FACTORS, AND I AGREE THAT IT COULD BE THERE, BUT WE HAVE A NUMBER OF STUDENTS THAT AREN'T IN THIS POSITION. SO I GUESS WHERE I WAS GOING WITH THIS IS IS THERE SOME SORT OF SYSTEMIC FACTOR THAT WE'RE NOT SEEING WITH RESPECT TO HOW INSTRUCTION IS BEING DELIVERED SUCH THAT WE HAVE THIS NUMBER OF STUDENTS THAT ARE NEEDING ACCELERATION OR REMEDIATION OR HOW WE CALL IT WELL, AND OUR TRUSTEES KNOW PRIOR TO COVID, WE OUR STUDENTS WEREN'T PERFORMING AT GRADE LEVEL, SPECIFICALLY IN LITERACY.
THAT WAS A CONCERN, A MUCH LARGER CONCERN FOR US.
WE SAW SOME DIPS IN OUR MATH BECAUSE OF COVID.
[01:30:03]
WE WERE WE WERE MORE ON TRACK WITH MATH THAN LITERACY.BUT THOSE CONCERNS ARE STILL THERE.
AND SO THOSE ARE THE THINGS WHEN WE TALK ABOUT CHANGING TIER ONE INSTRUCTION AND HOW WE DELIVER INSTRUCTION TO STUDENTS IS WHAT WE'RE REALLY TARGETING WITH OUR TEACHERS STARTING THIS LAST YEAR, BUT REALLY COMING IN OUR ENTIRE THEME, IF YOU FOLLOW ANY OF OUR SOCIAL MEDIA FOR THIS YEAR IS TIER ONE FROM DAY ONE.
WE'RE GOING TO EXPECT EVERY STUDENT TO CLOSE THOSE GAPS AND PERFORM AT THAT GRADE LEVEL.
GOOD LUCK. NOT THAT ANY OF OUR TEACHERS WOULD SAY THAT.
SO WE'RE REALLY FOCUSING WITH OUR TEACHERS PRE K THROUGH 12 ON THAT LESSON INTERNALIZATION PIECE, WHICH IS WE SPENT THIS SUMMER AND WE SPENT OUR PROFESSIONAL DEVELOPMENT AND WE'RE SPENDING OUR PLC TIME PRACTICE TEACHING TO MAKE SURE WHAT WE PUT IN FRONT OF KIDS THE FIRST TIME IS THE MOST EFFECTIVE THAT IT CAN BE. AND HISTORICALLY WE DIDN'T DO THAT.
WE DID A LOT OF TRADITIONAL DELIVERING PROFESSIONAL DEVELOPMENT.
TAKE THIS ON YOUR OWN. FIGURE OUT HOW TO APPLY IT TO YOUR KIDS.
WELL, OUR DATA IS SHOWING US THAT THAT'S NOT WORKING.
OUR FIRST TEACH JUST HASN'T BEEN GOOD ENOUGH.
AND SO ALL OF THE SUPPORT STRUCTURE LOPEZ MENTIONED, LIKE OUR SUPPORT COACHES AT OUR CAMPUSES THAT ARE NOW GRANT FUNDED, ARE FOCUSED ON THAT, THAT THE FIRST TEACH IS THE BEST IT CAN BE. AND THEN WHEN STUDENTS STILL ARE STRUGGLING BECAUSE STUDENTS WILL, EVEN WITH THE ABSOLUTE BEST FIRST TEACH, WITH THE BEST CURRICULUM, THE BEST RESOURCES, THAT'S WHERE WE CAN CAPTURE THEM IN SMALL GROUP INSTRUCTION WITHIN THE INSTRUCTIONAL DAY AND THEN ALSO IN TUTORING.
AND IS THAT ALSO GOING TO BE LEFT UP TO THE TEACHER TO EVALUATE OR THE FREQUENCY WITH WHICH THEY EVALUATE, TO SEE AT THIS TIER ONE FROM DAY ONE SORT OF APPROACH IS ACTUALLY WORKING AND HOW FREQUENTLY IS THAT GOING TO HAPPEN? SO WE HAVE LOTS OF DATA CHECK POINTS BUILT IN WITH OUR INSTRUCTIONAL MATERIALS.
WE HAVE FREQUENT MODULE ASSESSMENTS, UNIT ASSESSMENTS EVERY FEW WEEKS WITHIN OUR CURRICULUM.
WE HAVE A DAILY FORMATIVE ASSESSMENT FOR TEACHERS REALLY TO SEE.
DID MY STUDENTS GET IT? YES OR NO? BUT THEN WE ALSO HAVE WHAT WE CALL OUR CURRICULUM BASED ASSESSMENTS, WHICH IS THOSE MODULE AND UNIT ASSESSMENTS THAT HAPPEN TWICE A GRADING CYCLE, ONCE A GRADING CYCLE, DEPENDING ON THE CONTENT AREA.
WE TALKED ABOUT THAT A FEW MONTHS AGO.
SO WE HAVE LOTS OF DATA POINTS, BUT WE ALSO, WORKING WITH OUR EXECUTIVE DIRECTORS OF LEADERSHIP, HAVE REALLY STRONG SYSTEMS IN THEM IN PLACE THIS YEAR FOR HOW TO MAKE THAT DATA APPLICABLE IN A CLASSROOM, BECAUSE THAT'S ANOTHER GAP WE IDENTIFIED WITH TEACHERS AS THEY COULD HAVE A WEALTH OF DATA.
AND THIS MAY BE A LITTLE BIT FURTHER DOWN THE LINE.
AT SOME POINT, WE'RE GOING TO TALK ABOUT FOUR GOALS.
AND SO HOW DOES THAT INFORMATION THEN GET SHARED WITH US IN TERMS OF WHAT THAT PROGRESS LOOKS LIKE TOWARDS THE GOALS THAT WE SET BASED ON THOSE PERFORMANCE METRICS? SO FREQUENCY OF OUR DATA PRESENTATION, YEAH, IT WOULD JUST BE THE FREQUENCY OF EITHER THE DATA PRESENTATIONS OR TO MS. GRIFFIN'S POINT, THE BOARD INSIGHTS.
ONE THING I WILL MENTION TO WHAT MR. SELDERS WAS MENTIONING, TOO, IT'S GOING TO BE A REALLY GOOD THING IS THIS YEAR ALLOWING THE TEACHERS TO HAVE THAT EXTRA PLANNING PERIOD TO LET THEIR GROUPS GET TOGETHER.
WE'RE GOING TO MOVE TO ITEM NUMBER SEVEN, INCREASE TO AWARD BIDS.
MR. BOOKER, ARE YOU GOING TO DO THESE CONTRACTS.
THE RECOMMENDED AWARD IS TO CEASE ALL LEARNING.
THE ORIGINAL CONTRACT WAS PUT IN PLACE AND FUNDED BY OUR STATE TEXTBOOK FUND.
THERE WERE SOME ADDITIONAL ESSER FUNDING THAT WOULD BE AVAILABLE.
SEESAW IS CURRENTLY BEING USED AS A PLATFORM FOR OUR PRE-K THROUGH SECOND GRADERS.
ANY COMMENT OR QUESTION FROM THE COMMITTEE? ANY FROM TRUSTEES?
[01:35:04]
SEEING NONE, MOVING ON TO ITEM B 214- 19-07 CONSIDER APPROVAL OF INCREASE IN AWARDED AMOUNT FOR HVAC CONTROL SYSTEMS, PARTS AND SERVICES. YES SIR.WE CURRENTLY ARE UTILIZING TD INDUSTRIES TO PROVIDE A DISTRICT WIDE SOLUTION TO HANDLE SOME OF OUR HVAC CONTROLS AND SYSTEMS DESIGN AND REPAIR. WE'RE RECOMMENDING AN INCREASE OF AN ADDITIONAL $500,001 TO MAKE THE NEW NOT TO EXCEED AMOUNT $1 MILLION TO ACCOMMODATE THE NEEDS OF ALL OF THE HVAC CONTROL NEEDS WITHIN THE DISTRICT.
ANY COMMENTS OR QUESTIONS, ANY BOARD MEMBER.
GET THAT HAND UP. I WAS DOING, I WAS WAVING.
THIS IS JUST A GENERAL QUESTION, DR.
BOOKER. IF YOU KNOW THIS ANSWER, FINE.
WHEN I LOOK AT THE FUNDING AND IT GOES TO THE PREVIOUS ONE TOO.
I THINK THE TEXAS STATE TEXTBOOK FUND WAS 40% AND THE EDUCATION STABILIZATION FUND IS 70%. HOW DO HOW DO WE GET THAT ALLOCATED? DO WE HAVE A ALLOTMENT OR DO YOU GO THROUGH A PROCESS TO THEN HAVE THIS APPROVED? OR IS IT JUST AUTOMATIC MONEY THAT YOU GO GRAB? I MEAN, I'M ASSUMING THERE'S AN APPROVAL PROCESS.
BUT IT IS DEVELOPED BASED ON THE BUDGETS OF THOSE DEPARTMENTS AND THE FUNDING THEY HAVE AVAILABLE.
AND THE FUNDING THEY HAVE AVAILABLE IS DETERMINED ONCE A YEAR.
OR HOW IS THAT FUNDING DETERMINED BY A BUDGET AND APPROVAL BY THE BOARD OF TRUSTEES? BUT WHEN IT'S A STATE FUND, DOES THE STATE APPROVE THAT OR DO WE HAVE AN ALLOCATION.
ON THE IMAS THAT IS ALLOCATED TO THE STATE? AND I WILL SAY IF THE RECENT LEGISLATIVE SESSION, THE STATE CUT IMA FUNDING FOR DISTRICTS AND SO DISTRICTS ARE USING ESSER FUNDS IF IT'S AN ALLOWABLE EXPENDITURE TO HELP SUPPLANT WHAT WE WERE RECEIVING FROM THE STATE LEVEL.
YES, SIR. AND I'M JUST WONDERING HOW THOSE BUCKETS GET USED UP.
THANK YOU. ANY OTHER COMMENTS OR QUESTIONS? OK, MOVING ON TO ITEM C CONTRACT 360-22 TO CONSIDER APPROVAL OF INCREASE FOR PROFESSIONAL SERVICES.
ALTHOUGH THIS CONTRACT WAS PUT IN PLACE TO BE ESSER COMPLIANT AND MEET ALL THE FEDERAL REQUIREMENTS, WE DO HAVE NEEDS THAT NEED TO BE SUPPLIED USING GENERAL FUNDS, AND THAT IS THE INCREASE THAT'S BEING BROUGHT BEFORE YOU FOR THE $350,000 FOR THE PROFESSIONAL SERVICES THAT ARE OUTLINED IN THE RECOMMENDATION.
ANY COMMENTS OR QUESTION TO THE COMMITTEE? BOARD MEMBERS? SEEING NONE, MOVING ON TO ITEM D, CONTRACT 361- 16-21.
CONSIDER APPROVAL OF INCREASE IN AWARDED AMOUNT FOR HAZARDOUS MATERIALS CONSULTING SERVICES.
ONCE AGAIN, THIS IS A CONTRACT UTILIZED BASICALLY BY THE SCHOOL FACILITIES DEPARTMENT.
THE ORIGINAL AMOUNT ALLOCATED FOR THE HAZARDOUS MATERIAL CONSULTING WAS 350,000.
THE DEPARTMENT HAS ESTIMATED THE NEED FOR AN ADDITIONAL $100,000 FOR THE NEEDS.
THERE'S A VARIETY OF FUNDING SOURCES THAT HAVE BEEN IDENTIFIED TO SUPPORT THAT EFFORT.
COMMENTS OR QUESTIONS? SEEING NONE, MOVE ON TO ITEM E, CONTRACT 390-21-01 CONSIDER APPROVAL OF INCREASE AWARDED AMOUNT FOR TRANSPORTATION, MERCHANDISE AND SERVICES. YES, SIR.
WE'VE IDENTIFIED AN ADDITIONAL NEED OF APPROXIMATELY $125,000 TO CONTINUE TO SUPPORT THAT CONTRACT.
AND WE'RE BRINGING IT BACK BEFORE THE BOARD TO INCREASE THAT, NOT TO EXCEED AMOUNT TO 200,000.
[01:40:06]
ANY COMMENTS OR QUESTIONS COMMITTEE.ANY FROM THE BOARD? SEEING NONE, WE'LL GO TO ITEM FIVE WHICH IS EXECUTIVE SESSION MS. HOGAN, DO WE HAVE EXECUTIVE SESSION? WE DIDN'T DO THAT ENROLLMENT.
YES. BEFORE THAT, CAN I GO BACK AND COMMENT ON ONE OF THE ITEMS THAT WAS MADE EARLIER IN THE SESSION? THANK YOU. YES, SIR. SO ON ITEM FOUR B, THE FUTURE BOND PROGRAM.
I'D LIKE TO SECOND MR. MILLER'S COMMENTS ON LOOKING VERY SERIOUSLY AT THE 20 YEAR BOND.
GISD HAS A VERY LONG HISTORY, AS DR.
RINGO INDICATED, OF ALWAYS USING 20 YEAR BONDS.
I ACTUALLY WAS A PURCHASER OF GISD BONDS A LONG TIME AGO, AND I BELIEVE BASED ON THE COMMENTS MR. MILLER MADE AND THE GREAT SAVINGS TO OUR TAXPAYERS, IT WOULD BEHOOVE US TO VERY STRONGLY LOOK AT A 20 YEAR BOND.
THANK YOU, SIR. THANK YOU FOR THE COMMENTS, MR. GLICK. ANY OTHER COMMENT OR QUESTION FROM THE BOARD, FROM THE COMMITTEE? ANY COMMENTS FROM THE BOARD? IT IS 4:41 AND DO I HAVE A MOTION TO ADJOURN?
[VI. Adjournment]
SO MOVE. 4:41 AND WE ARE ADJOURNED FROM THE FINANCE AND FACILITIES COMMITTEE MEETING.* This transcript was compiled from uncorrected Closed Captioning.