[I. Call to Order and Determination of Quorum]
[00:00:02]
YOU'RE GOOD TO GO. OKAY.WELCOME IT IS 3:38 AND THIS IS THE MEETING OF THE FACILITIES AND FINANCE COMMITTEE.
WE STARTED TODAY AT 3:38 OTHER MEETINGS TOOK PLACE.
SO I CALL THIS MEETING TO ORDER.
MRS. HOGAN, IS THERE ANY PUBLIC INFORMATION OR FORM COMMENTS? SEEING NONE WE'LL MOVE ON TO ITEM NUMBER THREE, THE SUPERINTENDENT'S MESSAGE.
I KNOW WE'RE RUNNING LATE. YOU MAY PROCEED, MR. BEACH. THANK YOU, SIR.
[IV.A. Information Items]
ITEM NUMBER FOUR AGENDA ITEMS FOR THE BOARD OF TRUSTEES MEETING SEPTEMBER 2022.PRESIDENT BEACH, FACILITY COMMITTEE MEMBERS, TRUSTEES, PRESIDENT JOHNSON, DR.
LOPEZ, THANK YOU FOR LETTING ME COME AND DO THIS PRESENTATION FOR YOU TONIGHT.
THIS IS THE FIRST ONE. I'VE BEEN DOING IT NOW FOR TWO YEARS THAT EVERYTHING IS VERY POSITIVE.
SO IT WAS KIND OF A PLEASURE TO DO THIS WHEN YOU DON'T GET UP HERE AND KIND OF STUMBLE AROUND.
ANYWAY, THIS IS GOING TO COVER FROM MAY OF 22 THROUGH JULY OF 22 OUR THREE MONTH QUARTERLY PERIOD.
ALL RIGHT. FOR THE QUARTERLY ACTIVITY, THE REQUESTS, AS YOU CAN SEE HERE IN GREEN, ARE UP 7.5% OVER THE PREVIOUS YEAR AND THE COMPLETED ARE UP 25.6%.
BOTH OF THESE ARE A RESULT THAT WE'RE GETTING BETTER AT OUR STAFFING LEVELS.
ALL RIGHT. PM VERSUS ROUTINE MAINTENANCE.
AS YOU CAN SEE, WE'RE ALMOST AT 75%, 25%, WHICH IS ABOUT THE SPLIT THAT YOU'RE LOOKING FOR.
AND I WILL SAY THIS, THAT YOU WILL SEE A TREND CHANGE ON THIS OVER THE NEXT HOPEFULLY YEAR AND THAT WOULD BE THE FACT THAT YOU'LL SEE MORE PM, I WOULD LIKE TO DO MORE PM AND LESS ROUTINE SO THAT WE CAN KEEP THE SCHOOLS UPDATED AS WE GO AND NOT HAVE TO COME BACK AND DO ALL THE STUFF THAT WE NORMALLY WOULD DO.
ON TIME COMPLETION RATE, WE TRY TO SHOOT FOR 75% OF OUR WORK ORDERS DONE WITHIN SEVEN DAYS AND WE MET THAT GOAL AND THERE'S THE RECORDS SHOWING THAT. AND FINALLY, THE EMERGENCY VERSUS ROUTINE MAINTENANCE.
THIS IS A DIRECT RESULT OF WHAT HAPPENED IN SOUTH TEXAS.
YOU CAN SEE THAT DOORS AND LOCKS HAVE SUDDENLY BECOME A BIG FOCAL POINT AND PLUMBING AND HVAC ARE THE TWO THAT BACK IT UP AS FAR AS THE NUMBER OF EMERGENCIES THAT WE HAVE IN OUR DISTRICT. SO PRETTY, SELF-EXPLANATORY.
AND I WOULD ENTERTAIN ANY QUESTIONS THAT YOU MIGHT HAVE ABOUT IT.
MS. GRIFFIN OR MR. MILLER ANY QUESTION FROM THE BOARD? MR. MILLER. YEAH, YOU MENTIONED DOORS AND LOCKS.
I'M ASSUMING THAT AT THIS POINT ALL OF OUR DOORS AND LOCKS ARE REPAIRED AND OPERABLE? THEY'RE IN THE PROCESS OF THEY'RE CHECKING THEM DAILY.
I'VE COMPLETED ALL THE HIGH SCHOOLS, ALL THE MIDDLE SCHOOLS.
WE'RE ABOUT HALFWAY THROUGH THE ELEMENTARY SCHOOLS, AND WE'RE DOWNLOADING ALL THE DATA IN OUR GIS SYSTEM SO THAT AT ANY POINT IN TIME, ANYONE COULD GO CLICK ON A PARTICULAR DOOR AND IT'LL SHOW THEM THE COMPOSITE NATURE OF THE DOOR, THE WAY IT OPENS.
WHAT KIND OF CRASH BAR IT HAS ON IT? IS IT A SECURE VESTIBULE TYPE DEAL.
WHAT TYPE OF ISSUES ARE YOU FINDING, IF THAT'S SOMETHING YOU CAN TALK ABOUT? SURE. I MEAN, WE'VE HAD THE MAIN ISSUES THAT WE'RE SEEING IS LIKE MAYBE A CHILD HITS THE BAR AND IT'LL LOCK IN PLACE AND NOT RELEASE LIKE IT SHOULD.
SO THE DOOR WON'T ACTUALLY SECURE WHEN IT'S SHUT THAT TYPE OF THING.
BUT THEY'RE BEING LOOKED AT DAILY.
MS. GRIFFIN, ANY QUESTIONS? ANY OTHER FROM ANY BOARD MEMBER? THANK YOU, SIR. YES.
GOOD AFTERNOON FACILITIES AND FINANCE CHAIR, MR. BEACH, FACILITIES COMMITTEE, BOARD OF TRUSTEES, DR.
HERE TO GIVE YOU A PRESENTATION ON FACILITIES AND MAINTENANCE COMPLETED PROJECTS.
[00:05:03]
SO IN OUR FACILITIES, AND PLANNING AND CONSTRUCTION, WE HAD CISNEROS PRE-K, KITCHEN FLOOR, MEMORIAL PATHWAY ABATEMENT WORK, NAAMAN FOREST RUNNING TRACKS, SACHSE HIGH SCHOOL RUNNING TRACK, SAM HOUSTON, SOIL REMEDIATION AND SEWELL ELEMENTARY, CARPET REPLACEMENT.THESE WERE PROJECTS THAT CAME OUT OF OUR FACILITIES DEPARTMENT.
HERE'S SOME OF THE WORK CISNEROS PRE-K AND SEWELL, AS YOU CAN SEE AT CISNEROS.
REALLY, REALLY NICE FLOOR IN THEIR KITCHEN.
AND THEN ALSO AT SCHOOL WE HAD SOME CARPET REPLACEMENT AND THIS IS MEMORIAL PATHWAY ABATEMENT.
SO WE DID THAT ABATEMENT WORK THIS SUMMER.
IT WAS TWO PHASES OF THIS WORK.
NEXT PHASE WILL BE COMPLETED NEXT SUMMER.
THE OTHER AREA IS NOT AS FRIABLE AS THIS AREA.
IT'S BEING MAINTAINED WELL BY OUR ENVIRONMENTAL DEPARTMENT.
SO THAT'S ANOTHER PROJECT WE'LL BE BRINGING TO YOU NEXT YEAR.
THESE CAME OUT REALLY, REALLY NICE.
THESE ARE THE NAAMAN FOREST HIGH SCHOOL AND SACHSE HIGH SCHOOL RUNNING TRACKS.
AS YOU'RE AWARE, SEVERAL YEARS BACK, WE REPLACED ALL OUR TRACKS.
AS YOU'RE AWARE, WE HAD TO BRING IN AN OUTSIDE CONSULTANT TO ASSIST US WITH THIS PROJECT AND WE REMEDIATED SOILS AND WE'RE WITHIN THE GUIDELINES OF THE RECOMMENDATIONS FROM TERRACON.
MAINTENANCE AND HVAC LARGE PROJECT AT JACKSON MIDDLE SCHOOL.
THIS IS ONE OF THE PROJECTS THAT WAS UNCOMPLETED WITH CONTROLS FROM PREVIOUS CAPITAL PROJECTS.
SO WE'VE ADDRESSED THE HVAC CONTROLS UPGRADE.
LUNA ELEMENTARY ALSO HAD CONTROLS, UPGRADES AND MEMORIAL PATHWAY ACADEMY.
WE HAD A CHILLER THAT HAD TO BE REPLACED DUE TO THE AGE OF THE CHILLER.
IT JUST WENT OUT ON US AND THEN REPLACEMENT OF THE GYMNASIUM COILS AND VALVE REPLACEMENTS.
HERE'S SOME PICTURES OF THE TECHNICIAN REPLACING THE CONTROLS WORK.
THIS IS THE ACTUAL CHILLER COMING OVER THE SCHOOL WHERE WE HAD TO BRING IN LIFTS AND SPECIAL EQUIPMENT TO GET IT, PUT IT ON TOP OF THE BRING IT OVER TO THE SCHOOL TO LAY IT WHERE IT NEEDED TO GO.
BEAVER, WE HAD SOME FLOORING, PANELING, STORAGE SPACE IN THE SCIENCE LABS.
NORTH GARLAND HIGH SCHOOL PRACTICE GYMS WERE PAINTED.
NORTH LAKE EXTERIOR AND INTERIOR PAINTING.
ROWLETT HIGH SCHOOL INTERIOR PAINTING.
WE PAINTED THOSE INSIDE AND OUTSIDE OF THOSE CAMPUSES.
HERE'S ANOTHER PICTURE OF BRANDENBURG MIDDLE SCHOOL IN NORTH GARLAND AND ROWLETT HIGH SCHOOL.
IN THE GROUNDS DEPARTMENT AND WE HAVE GROUNDS ATHLETICS.
THEY GET OUR FIELDS READY FOR THE START OF SCHOOL.
THEY DID A LOT OF FERTILIZATION AND GOT THOSE TURF READY, CONCRETE REPAIR, THE CONCRETE SHOP ALSO REPAIRED A LOT OF PARKING LOTS, SIDEWALKS, PEST CONTROL. WE HAVE OUR START UP THE SCHOOL WITH STUDENT NUTRITION SERVICES MAKING SURE THAT WE MEET ALL HEALTH CODES TO GET ALL OF OUR KITCHENS PEST FREE.
THIS IS ONE AREA THAT WITH ALL OF THE DROUGHTS THIS SUMMER, WE'RE STARTING TO SEE A LOT OF OUR PARKING LOTS AND A LOT OF OUR SIDEWALKS BASICALLY CRACK AND BREAK.
[00:10:05]
AGAIN, HERE'S OUR OUR GREAT GROUND'S DEPARTMENT, GETTING OUR TREES MULCHED AND GETTING ALL THE GROUNDWORK COMPLETED BEFORE THE START OF SCHOOL.IN FRONT OF OUR NORTH GARLAND HIGH SCHOOL, ROWLETT HIGH SCHOOL AGAIN, SOME MORE LANDSCAPING WORK, SOME MORE ADDITIONAL LANDSCAPING WORK AT SACHSE, SELLERS, SOME IRRIGATION WORK.
AND THEN FINALLY, HERE'S OUR WELDING SHOP.
A LOT OF THE TRAILERS THAT ARE HIGH SCHOOLS THAT COME TO OUR SHOP REQUIRE A LOT OF FABRICATION, METAL FABRICATION, AND WE HAVE FULL TIME WELDERS ON OUR STAFF THAT MAINTAIN THOSE TRAILERS.
AND THAT'S ALL I HAVE FOR YOU TODAY.
ANY QUESTIONS. QUESTIONS FROM ANY OF THE COMMITTEE MEMBERS? MR. MILLER.
YOU MENTIONED OUR LANDSCAPING.
HOW DID OUR LANDSCAPING HOLD UP DURING THE HOT SUMMER WE JUST HAD? DO WE LOSE A LOT? WE'RE IN THE PROCESS RIGHT NOW OF DOING SOME FERTILIZATION, REPLACING SOME SOD IN SOME AREAS.
WE DID THE MINIMAL AMOUNT THAT, WE FOLLOWED THE MINIMAL WATERING REQUIREMENTS BY THE TRI-CITIES.
BUT WE DO HAVE SOME AREAS WE'RE GOING TO HAVE TO ADDRESS THIS COMING FALL AND NEXT SPRING.
OKAY. AND MY OTHER QUESTION HAS TO DO WITH HVAC AND CONTROLLERS AND ALL THOSE THINGS.
AND I KNOW WE'VE UPGRADED A LOT OF CONTROLLERS, BUT IT WOULD SEEM TO ME LIKE THE CONTROLLERS MAY BE LIMITED IN THEIR EFFECTIVENESS BECAUSE OF THE SYSTEMS AND THE WAY THEY WERE BUILT.
IN OTHER WORDS, AND I THINK WE'VE TALKED IN THE PAST THAT IN ORDER FOR A CERTAIN CLASSROOM TO BE USED IN THE EVENING, LET'S SAY, BY A CERTAIN GROUP A COMMUNITY GROUP OR WHATEVER, WE'RE HAVING TO HEAT AND AIR THE WHOLE STINKIN WING OR THE WHOLE SCHOOL EVEN FOR SMALL GROUPS TO BE MET.
I MEAN, HOW EFFECTIVE OR IS THERE ANY THOUGHTS ABOUT WHAT WE CAN DO TO MORE EFFECTIVELY MANAGE OUR UTILITY COSTS WITH CONTROLLERS OR IS IT LIMITED BECAUSE OF THE TYPES AND AGE OF THE HVAC SYSTEMS WE HAVE? GREAT QUESTION.
THERE'S A LITTLE BIT OF EVERYTHING THAT YOU JUST SHARED.
ONE OF THE MAJOR COMPONENTS IS THE WAY THE SYSTEM WAS ORIGINALLY DESIGNED.
A LOT OF THESE SCHOOLS DID NOT HAVE AIR CONDITIONING WHEN THEY WERE FIRST BUILT.
SO AFTER THE FACT, WE CAME IN AND INSTALLED AIR CONDITIONING IN A LOT OF OUR OLDER SCHOOLS.
AND WHEN WHEN THAT HAPPENED, IT KIND OF KEEPS US LIMITED TO ZONING CERTAIN AREAS.
AS WE MOVE FORWARD ON NEW ENERGY CODES AND HOW BUILDINGS ARE DESIGNED NOW, WE'RE KIND OF LED A CERTAIN WAY HOW WE DESIGN OUR BUILDINGS THAT REQUIRE A CERTAIN AMOUNT OF ENERGY SAVINGS IN THOSE FACILITIES.
WE HAVE ROOFTOPS AND WE HAVE SOME CHILLER SYSTEMS. THE ROOFTOPS IF WE CAN FINANCIALLY ADDRESS THE ROOFTOPS WHERE WE CAN HAVE AREAS LIKE IN THE CAFETERIAS, IN LARGE LIBRARIES AND SO FORTH, AND PUTTING THOSE ON ROOFTOPS AND CONTROLLING THOSE WITH THOSE CONTROLLERS, WITH THOSE EMS CONTROLLERS WHERE WE DON'T HAVE TO TURN A WHOLE CHILLERS PLANT SYSTEM ON.
SO WE'RE ADDRESSING THOSE WITH CURRENT FACILITIES, BUT ALSO WITH NEW CONSTRUCTION.
SO HOW MANY OR WHAT PERCENT OF OUR CAMPUSES WOULD YOU SAY WE NEED TO UPGRADE IN HVAC CONTROL STILL? I WOULD SAY FROM THE HVAC CONTROL SIDE, WE PROBABLY WE DID SOME HVAC CONTROLS WORK IN THE 2014 BOND PROGRAM, BUT IT WASN'T COMPLETELY DONE ACROSS THE CAMPUS.
SO I WOULD SAY 70% OF OUR CAMPUSES HAVE TO BE TOUCHED.
DOESN'T MEAN THAT THE WHOLE CAMPUS HAS TO BE REDONE, BUT IT HAS TO BE TOUCHED? SOME WERE LARGER SCOPES.
THE PROJECT THAT I JUST SHARED WITH YOU AT JACKSON MIDDLE SCHOOL, JACKSON MIDDLE SCHOOL THIS SUMMER WAS A COMPLETE CONTROLS UPGRADE.
THAT ONE WE HAD TO BASICALLY CHANGE ALL OF THE ALL OF THE GUTS OF THE CONTROL SYSTEM.
[00:15:01]
BUT THEY'RE NOT ALL LIKE THAT.THERE ARE SOME THAT WERE PARTIALLY DONE ON THE BOND PROGRAM.
WELL, AND LAST THING, JOHNNY, ALONG THOSE LINES, I KNOW THAT OUR HIGH SCHOOLS ARE USED A LOT BY COMMUNITY GROUPS, BUT SOMETIMES THERE'S ONLY ONE OR TWO GROUPS IN AN ENTIRE SCHOOL.
AND WE'VE GOT THE WHOLE SCHOOL LIT UP AND THE WHOLE THING, AIR CONDITIONED AND ALL OF THAT.
IS THERE ANY THOUGHT TO MAYBE BEING ABLE TO MANAGE THOSE GROUPS BY OFFERING THEM SMALLER SCHOOLS OR SMALLER VENUES SO THAT THE UTILITY COST IS NOT SO HIGH FOR RELATIVELY SMALL AMOUNTS OF PEOPLE? IS THERE A WAY TO MANAGE THAT PROCESS? AS YOU KNOW, WE FACILITIES MANAGE ALL OF OUR RENTALS.
THAT'S A CONVERSATION THAT I CAN HAVE WITH DR.
LOPEZ, OF MAYBE COMING UP WITH SOME TYPE OF GUIDELINES FOR THE AMOUNT OF INDIVIDUALS THAT ARE GOING TO ATTEND WHATEVER FUNCTIONS GOING ON AT THAT CAMPUS AND COME UP WITH THE FORMULA AS PART OF OUR RENTALS.
JUST REALLY QUICK, I BENCHMARK ONCE A YEAR WITH OTHER DISTRICTS.
SACHSE AND ROWLETT HIGH SCHOOL ARE THE LARGEST CONSUMING ENERGY CONSUMPTION SCHOOLS IN THIS GROUP OF BENCHMARKING ISD'S ABOUT THERE'S ABOUT 25 TO 30 OF US AND AND IT'S BECAUSE WE LEASE THOSE FACILITIES OUT PRETTY MUCH SEVEN DAYS A WEEK SOMETIMES.
MS. GRIFFIN ANY QUESTIONS? ANY BOARD MEMBERS? THANK YOU MR. GONZALES. ALSO, I'D LIKE TO THANK YOU AND YOUR STAFF.
AND IF YOU WOULD GO BACK AND TELL ALL YOUR MEN AND WOMEN THAT WORK FOR YOU, THANK YOU FOR ALL THEY DID THIS SUMMER GETTING SCHOOL READY AND EVERYTHING THAT THEY'VE DONE UP TO THIS POINT IN THE LANDSCAPE, EVERYTHING.
THANK YOU. THANK YOU, MR. BEACH, I'LL SHARE THAT WITH THEM.
ITEM NUMBER THREE RECEIVE THE BOARD OF TRUSTEES CONTRACT RENEWAL REPORT FOR SEPTEMBER OF 2022.
TO MR. BEACH, MEMBERS OF THE BOARD OF TRUSTEES, TO DR.
LOPEZ, WE DO HAVE BEFORE YOU AS AN INFORMATION ITEM OUR SEPTEMBER CONTRACT RENEWAL REPORT.
WE DO HAVE 15 CONTRACTS THAT ARE PRESENTED, ONE OF WHICH HAS EXCEEDED THE THRESHOLD REQUIRED BY REGULATION AND IS LISTED FOR AN ACTION LATER IN THE AGENDA AS ITEM 10 C.
ANY QUESTIONS FOR MR. BOOKER? THIS WOULD BE SOMETHING THAT WE'LL COME BACK AND WE'LL BE VOTING ON AT A LATER TIME.
THANK YOU, MR. BOOKER. ITEM 4 REVIEW THE JULY 2022 MONTHLY FINANCIALS.
EVELYN GUERRA. GOOD AFTERNOON, MR. BEACH, BOARD OF TRUSTEES, AND DR.
LOPEZ, THE ITEM BEFORE YOU ARE THE JULY 2022 FINANCIAL STATEMENTS.
THIS INCLUDES THE GENERAL FUND ESSER TWO AND ESSER THREE FUNDING.
THE GENERAL FUND FINANCIAL STATEMENTS REPRESENT THE FIRST MONTH OF FISCAL YEAR 23.
THE ESSER FINANCIAL STATEMENTS ARE THE ENTIRETY OF THE GRANT FUNDING TO DATE.
I WOULD BE HAPPY TO ADDRESS ANY QUESTIONS YOU MAY HAVE.
AND I GUESS THIS QUESTION IS TO DR.
I WANT TO LOOK AT THE LAST TWO PAGES OF THE ESSER FUNDING.
WE DID PROJECTIONS AND HAD THAT ON OUR WEBSITE OF HOW WE WERE GOING TO USE THE MONEY.
SOME OF THOSE PROJECTS DID NOT MAKE.
SO MY QUESTION IS, FOR ALL OF THE REMAINING FUNDS, I DON'T CARE WHICH ESSER FUND IT IS.
ARE WE GOING TO GET AN UPDATE REALLOCATION OR A NEW PLAN OF HOW WE'RE GOING TO USE THOSE REMAINING FUNDS? SO TO ANSWER YOUR QUESTION, ONE OF THE ITEMS THAT WE PULLED FOR BOARD APPROVAL AS BEING VETTED AGAIN BY MYSELF, I HAVE A WHOLE PRESENTATION SO THAT WE HAVE NOT NIXED THAT BUDGET ITEM YET BECAUSE WE HAVE NOT DETERMINED IF IT'S NOT GOING TO COME BACK TO THE BOARD OR NOT. ONCE THAT HAPPENS, THEN ON OUR MANDATORY UPDATES, WE BRING UP THOSE CHANGES TO THE BOARD ONCE THEY HAPPEN. THAT HAS NOT HAPPENED YET.
OH, BUT SOME OF THE PROJECTS THAT DID NOT MAKE WHEN ARE WE GOING TO REALLOCATE THE FUNDS THAT'S SITTING THERE IN ESSER? I DON'T REALLY WANT TO GO THROUGH THE LIST AND CALL DOWN ANY SPECIFIC ONE NECESSARILY.
[00:20:07]
YES, MA'AM. WE HAD A FAR MORE REQUEST OF NEEDED FUNDS FROM DEPARTMENTS THAN AVAILABLE DOLLARS.AND SO ONCE A PROJECT, FOR EXAMPLE, DOES NOT MAKE IF THE BOARD WERE YOU KNOW AN ACTION ITEM OR SPECIFIC ACTION ITEM WHERE THOSE FUNDS WERE ALLOCATED, THOSE FUNDS DO GET ALLOCATED TO THAT NEXT REQUEST OR NEXT REQUEST IN LINE FOR THOSE FUNDS.
AND SO THAT PROCESS IS ALWAYS ONGOING BECAUSE THERE ARE MORE REQUESTS THAN AVAILABLE DOLLARS.
AND MY LAST QUESTION IS, I KNOW YOU KEEP SAYING THAT WE HAVE MORE REQUESTS THAN WHATEVER, BUT STILL WE SEE THAT WE HAVE BALANCES IN THE ESSER FUNDS.
DO WE FEEL CONFIDENT THAT WE'RE GOING TO APPROPRIATELY USE ALL OF OUR ESSER MONEY THAT WE'RE RECEIVING AND HAVE BEEN ALLOCATED? WE ARE WORKING WITH THOSE BUDGET MANAGERS.
AND SO THE GOAL BEING FROM DAY ONE THAT WE EXPENSE 100% OF THOSE FUNDS.
AND TO HIGHLIGHT WHEN ESSER CAME OUT, THESE FUNDS HAVE TO BE FEDERALLY COMPLIANT.
AND SO MANY CONTRACTS HAD TO BE BID TO BE FEDERALLY COMPLIANT BEFORE THOSE FUNDS COULD BE EXPENSED.
OKAY. THANK YOU FOR YOUR REPORT AND THANK THE TWO OF YOU FOR YOUR ANSWERS.
MR. MILLER ANY QUESTIONS? BOARD MEMBERS.
OKAY MOVING ON TO ITEM NUMBER FIVE, REVIEW THE JULY 2022 TAX REPORT.
KRISTI COOPER. GOOD AFTERNOON, MR. BEACH, BOARD OF TRUSTEES, AND DR.
NICE. THERE WAS ONE REFUND WHICH EXCEEDED $500 DURING THE MONTH OF JULY, WHICH WILL BE INCLUDED IN OUR RATIFICATION RESOLUTION PRESENTED TO YOU IN JUNE OF 2023. AND AS OF TODAY, OUR 2021 TAX LEVY COLLECTIONS IS AT 99.12.
DO YOU HAVE ANY QUESTIONS? ANY QUESTIONS? GREAT JOB.
THANK YOU. THAT'S IT FOR QUESTIONS. [LAUGHTER] THANK YOU VERY MUCH.
GOING TO NUMBER 6, ITEM NUMBER SIX, REVIEW THE FOURTH QUARTER INVESTMENT REPORT.
GOOD EVENING, MR. BEACH, PRESIDENT JOHNSON, BOARD OF TRUSTEES, DR.
LOPEZ. WHAT YOU HAVE BEFORE YOU TONIGHT IS AN INFORMATION ITEM IS THE FOURTH QUARTER INVESTMENT REPORT FOR THE 21-22 SCHOOL YEAR COVERING THE TIME FRAME APRIL ONE THROUGH JUNE 30TH. THE FIRST CHART YOU'LL SEE IS A PIE CHART THAT IS A SNAPSHOT OF THE DISTRICT'S INVESTMENT POSITION AS OF JUNE THE 30TH.
AS OF JUNE 30TH, THE DISTRICT'S $420 MILLION IN INVESTMENTS WERE INVESTED 51% IN AGENCY SECURITIES AND TREASURY BILLS, WITH THE REMAINING 49% AND THREE SEPARATE INVESTMENT POOLS. DIRECTLY BEHIND THIS CHART, YOU WILL SEE INFORMATION THAT DETAILS HOW THE POOL'S INVESTED, THE FUNDS DEPOSITED WITH THEM. THIS IS PROVIDED SO THAT YOU CAN SEE THE UNDERLYING INVESTMENT OF THE POOLS.
OBVIOUSLY, DURING THIS QUARTER, RATES HAVE CONTINUED THEIR RAPID RISE.
THE DAILY RATES RANGE FROM 0.21 TO 1.47 OVER THE COURSE OF THE QUARTER.
AND THE NEXT YOU WILL FIND OUR PORTFOLIO THAT DETAILS THE AMOUNTS INVESTED PER FUND.
THE FINAL DOCUMENT IN THE PACKAGE IS IT SHOWS INTEREST INCOME FOR THE FUNDS FOR THIS FISCAL YEAR.
WE EARNED $494,000 IN INTEREST THIS PAST YEAR, 415 OF THAT IS INTEREST FOR THE GENERAL FUND.
I'LL BE GLAD TO ANSWER ANY QUESTIONS YOU MAY HAVE.
ANY QUESTIONS THERE FOR MS. ROUNTREE? MR. MILLER.
YEAH. JUST REAL QUICK, WITH RESPECT TO OUR THE ITEMS THAT WE'RE INVESTED IN, HOW SENSITIVE ARE THEY TO INTEREST RATE MOVES? IN OTHER WORDS, WHEN YOU READ IN THE PAPER THAT FED FUNDS RATE WENT UP A HALF A POINT OR 75 BASIS POINTS, AND WHEN YOU READ THAT PRIME RATE WENT UP A HALF A POINT OR 75 BASIS POINTS, WHAT DOES THAT MEAN TO THESE INVESTMENTS? I MEAN, HOWARE THEY TRACKED? WHEN YOU LOOK AT AS OF JUNE 30TH AND OF COURSE, WE'RE ALREADY IN SEPTEMBER AND I CAN GIVE YOU THOSE NUMBERS AS WELL.
WHEN YOU SEE THERE WERE 51% IN AGENCY SECURITIES, THOSE ARE LADDERED OUT TO PARTICULAR DAYS.
SO IF THE RATE SURPASSES WHAT WE'VE INVESTED IN THOSE, THEN WE'LL BE BELOW BUT ON THE CURRENT DAY RATES, LIKE IF YOU WERE BUYING DAILY, HOW DOES THAT RATE THE REINVESTMENT RATE HOW DOES IT TRACK WITH THE INDEXES THAT YOU SEE IN THE NEWS?
[00:25:08]
WITH WHAT YOU SEE IN THE NEWS YOU KNOW, THE MONEY THAT WE HAVE IN THE POOLS, THERE IS A LITTLE BIT OF A LAG, I WOULD SAY MAYBE A 30 DAY LAG FOR THEM TO GET UP TO WHERE THEY NEED TO BE. SOMETIMES IT'S QUICKER THAN THAT DEPENDING ON WHAT THE MATURITIES THEY HAVE IN THEIR PORTFOLIO.BUT THE ONLY INTEREST INCOME THAT WE HAVE THAT WOULD BE TIED TO THE RATES THAT WOULD NOT CHANGE WOULD BE JUST STRICTLY THE T-BILLS AND SECURITIES THAT WE HAVE AND THOSE WE'RE JUST GOING TO AS THOSE FALL OFF, THEN WE REINVEST THOSE AT A HIGHER RATE AS QUICKLY AS WE CAN .
SURE. AND THEN IN TERMS OF OUR CASH FLOW THAT WE GET, I MEAN, WE COLLECT MOST OF OUR TAXES WHAT, DECEMBER? NOVEMBER TO JANUARY, PRETTY MUCH.
YES. IF YOU SEE OUR INVESTMENT TRACKING, YOU WOULD SEE THAT WE PLACE A LOT OF INVESTMENTS OUT.
WELL YOU PUSHED OUT FURTHER THAN WHAT WE ARE NOW BECAUSE WE'LL HAVE THE CASH.
AND THEN TYPICALLY, YOU KNOW, IN THE MONTHS THAT ARE NOT TAX COLLECTION SEASONS THAT WE TYPICALLY JUST THE MONEY THAT ROLLS OFF THE LADDER OF OUR INVESTMENTS, THAT'S PRETTY MUCH ALL THAT WE WILL DO. BUT IN THE MONTH OF DECEMBER, JANUARY, YOU'LL SEE THAT WE'LL PUSH OUT QUITE A BIT.
WE'LL BE OUT THREE OR FOUR MONTHS BEYOND WHAT WE NORMALLY ARE.
SO JUST A QUESTION OF INTEREST THEN IN THOSE SLOW MONTHS FOR COLLECTION, WHAT IS OUR RUN OFF ABOUT HOW MUCH RUNS OFF DURING A MONTH, DURING THOSE MONTHS? YOU KNOW, IT JUST DEPENDS. YOU KNOW, THIS LAST MONTH WAS VERY EXPENSIVE BECAUSE, YOU KNOW, WE'RE SPENDING A LOT OF MONEY WITH ESSER FUNDS.
AND, YOU KNOW, WE HAD A WEEK THAT WE SPENT 15 MILLION IN ACCOUNTS PAYABLE.
THAT REALLY DOES DEPEND BUT TYPICALLY WE MAINTAIN A PRETTY EVEN RATE.
BUT WE DON'T STAY THERE VERY LONG, OBVIOUSLY.
TYPICALLY WHEN WE LADDER OUT, WE LADDER OUT $30 MILLION A MONTH FOR PAYROLL.
AND SO THAT KEEPS US, YOU KNOW PRETTY TIGHT AS FAR AS THAT'S CONCERNED WE KEEP.
AND SO OBVIOUSLY OUR LARGEST YOU KNOW, THAT DISBURSEMENTS COMES AT THE END OF THE MONTH IN PAYROLL.
SO WE GET OUR TAX MONEY ON THE 25TH OF EVERY MONTH AND OUR PAYROLL IS ON THE 27TH.
BUT TYPICALLY, WE ARE NOT WAITING FOR THE STATE FUNDS TO FUND OUR PAYROLL.
WE'RE READY BEFORE IT GETS HERE.
MS. GRIFFIN QUESTION. THANK YOU, MS. ROUNTREE. LET'S GO ON, IF YOU WILL, JUST GO ONTO THE INVESTMENT REPORTING ITEM NUMBER SEVEN.
YES. THE NEXT REPORT THAT YOU SEE IS THE ANNUAL INVESTMENT REPORT.
AND YOU'LL SEE FIRST THE CHART ENTITLED GISD PORTFOLIO SUMMARY, WHICH DETAILS THE HISTORICAL DATA OF OUR INVESTMENT PORTFOLIO BY MONTH AND BY INVESTMENT TYPE FOR THIS YEAR AND AGAIN FOR THIS FISCAL YEAR, OUR ANNUAL YIELD TO MATURITY WAS 0.262, WHICH IS VERY LOW, BUT IT'S COMING UP.
AS OF JUNE 30TH, THE PORTFOLIO MAKE UP WAS 49% IN INVESTMENT POOLS AND 51% IN AGENCY SECURITIES.
AND THE FINAL SPREADSHEET IS A COMPARISON OF THE AVERAGE MONTHLY INTEREST RATES OF OUR PORTFOLIO IN COMPARISON OF THE 30, 60, 90 DAY T-BILL AND OTHER GOVERNMENT INVESTMENT FUNDS.
AND THAT WAS A VERY SMALL BASIS POINT SPREAD.
AND I'LL BE GLAD TO ANSWER ANY QUESTIONS THAT YOU MAY HAVE.
ANY QUESTIONS HERE? ANY QUESTIONS.
THANK YOU, MS. ROUNTREE. THANK YOU.
[IV.B. Action Items (Non Consent)]
WE'RE GOING TO MOVE TO ITEM B ACTION ITEMS. NUMBER ONE, DISCUSSION AND CONSIDERATION OF A RESOLUTION EXPRESSING INTENT TO REDEEM OR DEFEASE CERTAIN OF THE GARLAND INDEPENDENT SCHOOL DISTRICTS OUTSTANDING OBLIGATIONS AND RESOLVING OTHER MATTERS, INCIDENT AND RELATED THERETO.MR. RINGO. MR. BEACH, BOARD OF TRUSTEES, DR.
THIS IS A RESOLUTION HAS A LOT REPEATED, AS MR. BEACH NOTED, THAT ALLOWS US TO DEFEASE OUR DEBT WITH OUR FUND BALANCE AND OUR I&S TAX RATE.
I DO HAVE ROBERT DRANSFIELD, OUR BOND COUNSEL WITH NORTON ROSE AND FULBRIGHT HERE, AND ALSO GEORGE WILLIFORD, OUR FINANCIAL ADVISOR WITH HILLTOP SECURITIES. AND SO THIS MONTH WE DO SET OUR I&S TAX RATE.
WE HAVE DISCUSSED OUR I&S FUND BALANCE MULTIPLE TIMES.
[00:30:04]
DEBT OR HAVE THAT AVAILABLE CASH SET ASIDE AT A FUTURE DATE IF NEEDED FOR THAT DEBT.ANY QUESTIONS OF THE GENTLEMAN HERE TODAY.
YES SIR. WE APPRECIATE YOUR ATTENDANCE.
ANY QUESTIONS? JOHNNY? BOARD MEMBERS, GO AHEAD.
I WOULD THINK JUST FOR PURPOSES FOR FOR THE COMMUNITY.
JUST MR. RINGO, IF YOU WOULD JUST TALK THROUGH THE PROCESS OR THE DEFINITION OF DEFEASANCE AND WHAT THAT DOES, WHAT THAT ALLOWS US TO DO OR THAT MECHANISM? YES. WHAT THAT ALLOWS US TO DO WITH ANY POTENTIAL BOND PROGRAM.
MOST DISTRICTS HAVE A BOND PROGRAM EVERY 5 TO 7 YEARS.
OUR LAST BOND PROGRAM WAS 2014.
WITH THAT POTENTIAL BOND PROGRAM THIS ALLOWS US TO HAVE THE FUND BALANCE ON THE I&S SIDE TO ADOPT A TAX RATE THAT DOES NOT INCREASE FOR OUR STAKEHOLDERS AND USE THAT FUND BALANCE TO PAY OFF OUR DEBT AS WE PROGRESS THROUGH WITH A BOND OR A FUTURE BOND PROGRAM, IF IT WERE TO BE CALLED.
SO IN OTHER WORDS, RATHER THAN PAY FOR IT WITH CURRENT DAY COLLECTIONS, WE'RE PAYING FOR IT WITH SAVINGS FROM PREVIOUS COLLECTIONS? PREVIOUS COLLECTIONS, AND EVEN SOME CURRENT DAY COLLECTIONS IF DEPENDING ON HOW TAXABLE VALUES ADJUST EACH YEAR.
THAT'S A GOOD ONE. ANY OTHER QUESTIONS THAT MIGHT BE ASKED? THANK YOU, MR. RINGO. WE'LL GO TO ITEM NUMBER 2 CONSIDER APPROVAL OF SELLING THE TAX RATE FOR THE 2022-23 SCHOOL YEAR.
DR. RINGO OR MS. MAYO. I'M SORRY.
HI GOOD EVENING, MR. BEACH, COMMITTEE MEMBERS, AND DR.
LOPEZ, I AM HERE TO DISCUSS WITH YOU SETTING THE AD VALOREM.
I CAN'T SPEAK TONIGHT THE TAX RATE FOR 2022.
SO ARE YOU READY FOR THIS COMPLEX EXPLANATION I'M PREPARED TO GIVE TO YOU TONIGHT? IF I COULD JUST TAKE A MINUTE TO SHARE WITH YOU SOME BACKGROUND AND HISTORY OF KIND OF THE CHANGES IN THE TAX CODE THAT WE'VE SEEN OVER THE LAST FEW YEARS.
SO ACCORDING TO THE TEXAS TAX CODE, 26.05 B, IF THIS YEAR'S PROPOSED M&O TAX RATE EXCEEDS THE M&O, NO NEW REVENUE TAX RATE, THE VOTE ON THE ORDINANCE RESOLUTION OR ORDER SETTING THE TAX RATE MUST BE A RECORD OR MAJORITY VOTE.
IN OUR CASE, 5 TO 7 BOARD MEMBERS MUST APPROVE THE TAX RATE.
GARLAND ISD IS PROPOSING AN M&O TAX RATE THAT REFLECTS AN INCREASE FROM THE NO NEW REVENUE TAX RATE WITH THE ADOPTION OF THE MAXIMUM COMPRESSED TAX RATE AT 0.8546.
SO WHILE THIS IS A DECREASE IN M&O FROM OUR 2021 ADOPTED TAX RATE, IT IS HIGHER THAN THE NO NEW REVENUE RATE CALCULATED, AND IT WILL REQUIRE A MAJORITY VOTE TO PASS.
SO JUST TO LET YOU KNOW A LITTLE BIT ABOUT THIS, IF WE WERE TO CONSIDER ADOPTING THE NO NEW REVENUE RATE, IT WOULD BE A CUT OF ESSENTIALLY ALL OF OUR FIVE GOLDEN PENNIES AND RESULT IN ABOUT $36 MILLION REDUCTION FROM OUR M&O BUDGET.
THIS YOU ARE GOING TO SEE WHEN WE TALK ABOUT THE RESOLUTION AND THEN IN THE MOTION TO DISCUSS THAT, THERE IS SOME, I GUESS WE CAN SAY KIND OF APPLES TO ORANGES COMPARISON HERE.
AND SO ONE OF THE THINGS THAT I JUST WANT TO POINT OUT, WHEN WE BEGIN TO LOOK AT THE RESOLUTION AND TALKING ABOUT THAT, IS THIS IS KIND OF WHERE IT BECOMES A LITTLE BIT MORE COMPLICATED IF IT WASN'T ALREADY.
SO OUR RESOLUTION TODAY WILL READ THE TAX RATE WILL EFFECTIVELY BE RAISED BY 5.78% AND WILL RAISE TAXES FOR MAINTENANCE AND OPERATIONS ON A $100,000 HOME BY APPROXIMATELY -$83.80.
SO JUST TO KIND OF LET YOU KNOW, TO BREAK THAT DOWN A LITTLE BIT, THE 5.78% IS ACTUALLY THE INCREASE OF THE PROPOSED M&O TAX RATE THAT WE'RE BRINGING YOU TODAY OVER THE M&O NO NEW REVENUE RATE, THE REDUCTION OF $83.80 IS THE VALUE OF THIS YEAR'S M&O TAXES ON 100,000 HOME OVER LAST YEAR'S ADOPTED M&O RATE.
SO ESSENTIALLY THESE ARE TWO DIFFERENT COMPARISONS OF RATES IN ONE SENTENCE.
THE DISTRICT IS PROPOSING AN M&O RATE OF 0.8546 AS WE'VE DISCUSSED IN OUR PRIOR MEETINGS, WHICH IS ESSENTIALLY A REDUCTION OF 8.93% OR 8.0838 PENNIES OF OUR ADOPTED RATE LAST YEAR.
[00:35:02]
SO WE ARE ACTUALLY COMING TO YOU WITH A REDUCTION IN M&O TAX RATE.ONE OF THE REASONS, AND I THINK THAT MAKES THIS A LITTLE UNCLEAR IS WE FOLLOW TOO WE FOLLOW THE EDUCATION CODE AND WE FOLLOW THE TAX CODE. SO THE TAX CODE IS THE PART OF THAT SENTENCE THAT IS REQUIRING US TO DISCUSS OVER THE NO NEW REVENUE RATE.
AS YOU KNOW FROM OUR DISCUSSIONS, WE WHEN WE GET OUR CERTIFIED VALUES IN JULY, WE SUBMIT OUR PROPERTY VALUE STUDY TO TEA AND OUR MAXIMUM COMPRESSED TAX RATE IS DETERMINED THROUGH TEA.
AND THEN OUR GOLDEN PENNIES IN OUR CASE, WE HAVE NOT ADOPTED A TRE, SO WE ONLY HAVE GOLDEN PENNIES.
THAT IS HOW OUR SCHOOL DISTRICT TAX RATE IS DETERMINED AND IT IS BASED ON THE INCREASE OR DECREASE OF OUR LOCAL PROPERTY VALUES FROM YEAR TO YEAR.
SO IN OUR CASE, WE ARE COMPRESSED IN OUR M&O TAX RATE AND THAT IS HOW OUR TAX RATE IS.
SO THE NO NEW REVENUE RATE IS ESSENTIALLY ONLY DISCUSSED IN THIS ONE RESOLUTION THAT IS REQUIRED AT TAX ADOPTION BECAUSE THE TEXAS TAX CODE DOES NOT COINCIDE WITH THE EDUCATION CODE, WHICH IS AS A SCHOOL DISTRICT, WHICH IS WHAT WE FOLLOW.
SO WITH ALL OF THAT, I WANTED TO JUST MENTION ONE OTHER THING AS WE GET INTO THE ACTUAL REVIEW OF THE RESOLUTION IS THE RESOLUTION IS GOING TO INCLUDE THE STATEMENT THAT I JUST READ.
AND THEN THE INCREASE OF THAT TOTAL TAX RATE OVER THE NO NEW REVENUE TOTAL TAX RATE THERE AS WELL.
SO IT WILL STATE AS WE READ IT, IT WILL STAY AN EFFECTIVE PERCENT INCREASE IN THE TAX RATE WHILE WE ARE ACTUALLY REDUCING OUR TAX RATE FROM LAST YEAR'S ADOPTION.
AND ONE, MY NEXT AGENDA ITEM IS THE BUDGET AMENDMENT.
SO JUST TO COME TO YOU TODAY, WE ARE ASKING FOR THE RESOLUTION APPROVAL OF SETTING THE AD VALOREM TAX RATE FOR 2022 FOR THE GARLAND INDEPENDENT SCHOOL DISTRICT.
ARE THERE ANY QUESTIONS? I UNDERSTAND WHY THE TWO CODES CAN'T COME TOGETHER TO MAKE THIS A MORE SIMPLE FORMULA THAN WHAT THIS IS.
IT'S AMAZING. WE WOULD LIKE THAT.
SO BRANDY? YES, SIR. DEFINE FOR ME, THEN THERE'S NO NEW MONEY TAX RATE THEORY.
WHAT'S IT BUILT ON? AND WHAT WOULD THAT NUMBER BE VERSUS THE MAXIMUM COMPRESSION TAX RATE THAT THE TEA THROWS OUT THAT WE ARE ACTUALLY FOLLOWING? AND THEN IT CREATES THIS THEORY OF RAISING TAXES WHEN WE'RE ACTUALLY LOWERING TAXES.
AND THEN I'LL EXPLAIN THE SECOND PART OF YOUR QUESTION.
SO THE NO NEW REVENUE TAX RATE IDEALLY WOULD ENABLE THE PUBLIC TO EVALUATE THE RELATIONSHIP BETWEEN TAXES FOR THE PRIOR YEAR AND THE CURRENT YEAR BASED ON THE TAX RATE THAT WOULD PRODUCE THE SAME AMOUNT OF TAXES IF APPLIED TO THE SAME PROPERTIES IN BOTH YEARS.
HOWEVER, WHEN HOUSE BILL THREE WAS APPROVED, WE BEGAN USING CURRENT YEAR TAX VALUES IN OUR REVENUE FORECASTING. SO WHAT HAPPENS IS THE NO NEW REVENUE RATE IS CALCULATED BASED ON THE CURRENT CERTIFIED VALUES THAT WE JUST RECEIVED IN JULY.
IT IS JUST THE CERTIFIED VALUES ONLY AND IT IS COMPARED TO THE CURRENT 2021 TAX ROLL, WHICH INCLUDES CERTIFIED PLUS OR MINUS ALL SUPPLEMENTAL ADJUSTMENTS SO THAT NO NEW REVENUE RATE IS ACTUALLY CALCULATED USING TWO THINGS THAT AREN'T THE SAME. SO THAT'S KIND OF TO TELL YOU WHAT THE NO NEW REVENUE RATE HAS, HOW IT'S CALCULATED.
ESSENTIALLY, THE NO NEW REVENUE RATE IS VERY CLOSE TO OUR MCR.
SO OUR CURRENT RATE THAT WE'RE PROPOSING IS ESSENTIALLY OUR MCR, PLUS THE FIVE PENNIES THAT WE HAVE OF OUR GOLD PENNIES WITH THE ONE PENNY THE BOARD APPROVED SEVERAL YEARS AGO.
[00:40:01]
SURE. SO BY LAW AND THIS IS A NEW LAW.YES. IT CAME IN ONE OF THE SPECIAL LEGISLATIVE SESSION, YEAH.
THIS IS WE'RE DOING IT THIS YEAR FOR THE FIRST TIME.
SO REALLY WHAT WE'RE TELLING THE PUBLIC IS THAT IF WE HAD KIND OF WE USE THE TERM MARK TO THE MARKET, OUR TAX RATES ACCOUNTING FOR ALL OF THE AVERAGE PROPERTY VALUE INCREASES.
ARE THEY SAYING THAT THIS NEW MONEY THEORY IS THAT THE DISTRICT IS INDEED RAISING TAXES? THE AVERAGE HOMEOWNER WILL BE PAYING A FEW DOLLARS MORE THAN THEY DID THE PREVIOUS YEAR.
IS THAT WHAT THEY'RE SAYING? THAT IS NOT WHAT.
WELL, THAT'S NOT WHAT IS OCCURRING.
SIMILAR TO THE BOND PROGRAM LANGUAGE.
EVEN IF DISTRICT WERE TO LOWER THE RATE THE BALLOT IN BOLD LETTERS CAPITOL LETTERS IN A STATE BECAUSE OF A TAX RATE INCREASE AND IRRELEVANT OF A BOND PROGRAM THE BEST EXAMPLE I CAN HAVE IS ONE OF THE LEADING ATTORNEYS IN THE STATE OF TEXAS WHO DOES A LOT OF SCHOOL FINANCE, SAID, WE ARE NOW COMPARING APPLES AND ORANGES.
THERE IS NO COMPARISON IN THESE TWO TAX RATES.
SO I SHOULD QUIT TRYING TO COMPARE THEM AND JUST PASS THE TAX RATE ONE IS THE TAX CODE, WHICH REALLY IS MORE GOING TO APPLY TOWARDS THE CITY ENTITIES BECAUSE SCHOOL DISTRICTS WERE FUNDED BY THE STATE AND LOCALLY AND WERE FUNDED PER STUDENT AND DEPENDING ON THOSE PROPERTY VALUES, THE NUMBER OF KIDS, THE NUMBER OF GOLDEN PENNIES AND COPPER PENNIES, THE EDUCATION CODE AND THE TAX CODE NOW HAVE A CONFLICT IN HOW THIS IS UNDERSTOOD.
IT'S THE EDUCATION CODE VERSUS THE TAX CODE.
YES, SIR. ONE PORTION OF THE SENTENCE.
ALL RIGHT. THANK YOU. AND JUST TO KIND OF ADD TO THAT, AS IF WE HAD HOUSE BILL THREE IN THE LAST SESSION THAT SO IT STARTED WITH SENATE BILL TWO THAT WAS DRIVING A LOT OF THE PROPERTY VALUE AND TAX RATE REDUCTIONS THAT DID APPLY TO SCHOOL DISTRICTS AND CITIES.
AND THEN HOUSE BILL THREE CAME AND MADE SOME CHANGES FOR SCHOOL DISTRICTS ONLY.
AND SO THAT'S KIND OF WAS THE BEGINNING OF THIS SEPARATION THAT WE'RE NOW EXPERIENCING NOW.
ANY OTHER QUESTIONS? ANY MORE BOARD MEMBERS? THANK YOU. NEXT, WE HAVE ITEM NUMBER THREE.
THANK YOU, MR. BEACH, COMMITTEE MEMBERS, AND DR.
LOPEZ. I DID ADD A SUPPLEMENTAL PAGE TO YOUR DESK.
THERE WAS A CHANGE FROM YOUR BOARD BOOK ON THE ITEM LABELED TRANSFER OUT FOR THE SCOREBOARDS.
THERE WAS AN ADDITIONAL COST OF ABOUT $20,000.
BUT I'LL JUST KIND OF START AT THE TOP AND THEN GO DOWN.
SO IF YOU WANT TO REVIEW YOUR SUPPLEMENT FOR THE GENERAL FUND ONLY, WE ARE JUST LOOKING AT OUR NORMAL BUSINESS CROSS FUNCTION TRANSFERS THAT HAVE A ZERO NET IMPACT TO THE BUDGET.
AND THEN TO DISCUSS WITH YOU WHAT WE WERE JUST TALKING ABOUT OUR COMPRESSED TAX RATES.
WHEN WE ADOPTED THE BUDGET, WE BUILT OUR BUDGET ON A 10% TAXABLE VALUE INCREASE.
AND ONCE WE RECEIVED OUR CERTIFIED VALUES AND ALL OF THE IMPACTS OF THE NEW HOMESTEAD ALLOTMENT, IT ENDED UP BEING ABOUT 13.7% INCREASE.
AND SO DUE TO THAT INCREASE IN PROPERTY VALUES, IT FURTHER COMPRESSED OUR TAX RATE.
AND THEN KIND OF, AS WE'VE TALKED TO YOU ABOUT BEFORE WITH SCHOOL FINANCE, THE FOUNDATION OF SCHOOL PROGRAM, WITH HOUSE BILL THREE, WE ARE UNDER THE FORMULA THAT KIND OF KEEPS US AT THE SAME REVENUE REGARDLESS.
AND SO AS YOU CAN SEE, THE STATE ALMOST EXACTLY OFFSETS THAT INCREASE IN TAXABLE VALUE.
SO IT'S REALLY A NET ZERO IMPACT THAT $22,000 IS LIKE 0.0097%.
BUT JUST FOR TRANSPARENCY, WE WANTED TO GO AHEAD AND REFLECT THE ACCURATE NUMBER.
THE OTHER ITEM LISTED THERE AS AN INCREASE IS THIS TRANSCEND CONTRACT.
WE'RE COMING TO YOU FOR THE TRANSCEND CONTRACT ITEM INCREASE THERE.
[00:45:08]
AT THE STADIUMS AND THERE'S GOING TO BE A DETAILED PRESENTATION FOR YOU ON THAT AS WELL.AND DUE TO THE TIMING AND HOW LONG EVERYTHING TAKES, WE ARE REQUESTING A TRANSFER OUT OF THE GENERAL FUND BECAUSE WE DO BELIEVE IT'S GOING TO CROSS FISCAL YEARS. SO WE WILL MOVE IT OVER INTO A FUND THAT DOESN'T END AT JUNE 30TH SO THAT THEY CAN CONTINUE THE WORK PAST THE FISCAL YEAR.
WITH THE SAME IDEA WE ALSO HAVE IN EFFECT TO OUR DEBT SERVICE FUND.
AND SO WE DID COME IN, PROPOSE AND BUILD A BUDGET FOR OUR DEBT SERVICE FUND, AT A 0.2979 AND AS THROUGH MANY DISCUSSIONS THAT WE'VE HAD, WE DECIDED TO KEEP IT AT 0.3179 TO SUPPORT OUR FUTURE BOND DISCUSSIONS.
AND WE ALSO HAVE THAT INCREASE IN TAXABLE VALUES THAT WE JUST MENTIONED AFFECTED THE GENERAL FUND THAT RESULTED IN $11 MILLION DOLLAR INCREASE TO THE DEBT SERVICE BUDGET THERE.
SO THAT'S REFLECTED IN THE DEBT SERVICE PORTION THAT YOU'LL SEE ON PAGE 88 AND 89.
AS YOU CAN SEE, THE 2022 TAX RATE CALCULATION WORKSHEETS.
SO AS A LAW, THEY'RE REQUIRED TO BE AN ADDENDUM TO OUR BUDGET.
BUT SINCE WE ADOPT OUR BUDGET IN JUNE, BEFORE WE RECEIVE OUR MCR AND KNOW WHAT OUR TAX RATES ARE GOING TO BE, WE COME TO YOU IN THE SAME MONTH WE ADOPT THE TAX RATE AND ADD THAT APPENDIX AT THAT TIME.
SO THIS WILL GIVE YOU ALL OF THE INFORMATION ON HOW THE TAX RATES ARE CALCULATED AND SHOULD COINCIDE WITH SOME OF THE FIGURES THAT YOU SEE IN THE RESOLUTION TO ADOPT THE TAX RATE.
ARE THERE ANY QUESTIONS? ANY QUESTIONS, ANY FROM ANY BOARD MEMBERS QUESTIONS? MR. GLICK. YES, SIR.
DR. LOPEZ ON THE TRANSCEND CONTRACT IS THAT THE AMOUNT THAT WE HAVE TALKED ABOUT? I BELIEVE THAT'S THE AMOUNT THAT WE WERE LOOKING AT FOR TRANSCEND.
OK I THOUGHT I REMEMBERED A LOWER AMOUNT.
IF IT'S A 76 OR 75 OR $70,000, I THINK IT'S $70,000 FOR THE ACTUAL CONTRACT AND THEN REMAINING PIECES FOR SUPPLIES AND DIFFERENT THINGS, PAPER THINGS OF THAT NATURE THAT NEEDED TO GO ALONG WITH THAT.
SO THE CONTRACT PIECE IS ABOUT, I THINK, ABOUT $70,000.
AND THAT'S THE NUMBER I WAS FAMILIAR WITH.
THANK YOU, MS. MAYO. THANK YOU.
ITEM NUMBER 4 CONSIDER APPROVAL OF REGION 10 MASTER INTERLOCAL AGREEMENT.
TO MR. BEACH, MEMBERS OF THE BOARD OF TRUSTEES, DR.
WE HAVE THE DOCUMENT REVIEWED BY COUNCIL AND IS PRESENTED FOR YOUR APPROVAL.
THIS ALLOWS US TO CONTINUE TO USE THE SERVICES FROM REGION 10 IN ACCORDANCE WITH THE STATUTE.
SUSANNA RUSSELL. WE'RE DANCING MR. BEACH, WE ARE REQUESTING APPROVAL FOR A DONATION TO HANDLEY ELEMENTARY.
THIS IS FROM A COMMUNITY PARTNER WHO FREQUENTLY DONATES FUNDS.
I BELIEVE THAT THIS IS THE THIRD YEAR THAT THIS COMPANY HAS PROVIDED A SIMILAR DONATION.
VERY GOOD. ANY QUESTIONS? NO QUESTIONS, MR. BEACH, BUT I WOULD LIKE TO COMMEND THEM FOR SUPPORTING OUR STUDENTS.
THE WILLIS EARLY LEARNING CENTER.
HAVING PARTNERS LIKE THAT IN THE COMMUNITY IS SO HELPFUL AND VERY ENCOURAGING TO THE STAFF.
ANY OTHER QUESTIONS? ITEM NUMBER SIX CONSIDER APPROVAL OF THE GISD TAX ROLL FOR TAX YEAR 2022.
[00:50:01]
MR. BEACH, BOARD OF TRUSTEES, DR.LOPEZ, BEFORE YOU, IS THE RESOLUTION TO APPROVE THE 2022 TAX ROLL WITH A LEVY OF $314,088,773, WITH AN M&O LEVY OF $228,929,878, AND AN I&S LEVY OF $85,158,895. THE 2022 TAX LEVY HAS BEEN CALCULATED USING THE 1.17 25% TAX RATE PRESENTED BY MS. MAYO EARLIER TODAY.
DO YOU HAVE ANY QUESTIONS? ANY QUESTIONS? NO, MA'AM.
LET'S JUST GO AHEAD AND JUMP TO NUMBER SEVEN.
OKAY. CONSIDER APPROVAL OF CHANGES TO THE CERTIFIED TAX ROLL FOR TAX YEAR 2022.
MR. BEACH, BEFORE YOU IS THE RESOLUTION THAT ALLOWS THE TAX ASSESSOR TO MAKE CHANGES TO THE DISTRICT'S TAX ROLLS FOR CORRECTIONS, WHICH HAVE BEEN CERTIFIED BY THE APPRAISAL DISTRICT AS OUTLINED IN THE TEXAS PROPERTY TAX CODE.
WOULD YOU HAVE ANY QUESTIONS? ANYONE QUESTIONS? JUST ONE REAL QUICK.
SURE. MAYBE, DR. RINGO WITH RESPECT TO ALL OF THIS, WHEN WE DETERMINE THAT THE VALUE OF WHAT THE TAXES SHOULD BE BASED ON THE PROPERTY VALUE THAT WE FACTOR IN A UNCOLLECTIBILITY RATE TO OUR BUDGET.
YES, SIR. WE BUILD OUR BUDGET ON A 98% COLLECTION RATE.
OKAY. HISTORICALLY AND TYPICALLY AND AS EXPRESSED EARLIER, WE WERE 98 POINT.
WE'RE 99 POINT YES, SIR. OKAY THANK YOU.
AND THE TAXABLE TAX ROLL THAT I'VE GIVEN YOU HAVE ALREADY TAKEN INTO EFFECT OUR LEVY LOSS VALUES, THE TAX LEVY LOSS FOR THE PRIOR YEAR TAX CEILINGS AS WELL. SO WHAT YOU HAVE IT TAKES THAT INTO CONSIDERATION AND MR. MILLER THIS NUMBER AS BEING EXPRESSED AS CERTIFIED VALUES DETERMINES OUR MAXIMUM COMPRESSED RATE FOR THE M&O SIDE WHICH WAS DISCUSSED EARLIER AND CREATES THE CONFLICT WITH THE TAX CODE.
SO THAT TOTAL PROPERTY VALUE IS USED IN THE COMPRESSION RATE? YES, SIR. WE SUBMIT FROM OUR CERTIFIED TO CERTIFIED, WE'RE REQUIRED UNDER THE EDUCATION CODE TO SUBMIT THAT NUMBER TO THE TEXAS EDUCATION AGENCY ANYWHERE FROM JULY 25TH, A DEADLINE OF AUGUST 4TH, I BELIEVE.
SO THE STATE OF TEXAS CAN TELL US OUR MAXIMUM COMPRESS RATE FOR A WINDOW THAT WE MUST USE.
HAVE WE CLOSED THE BUDGET FOR LAST YEAR? DID WE CLOSE THE BOOKS FOR LAST YEAR? NO, SIR, WE HAVE NOT THERE.
WE RECEIVED AN EMAIL FROM THE TEXAS EDUCATION AGENCY LAST WEEK, LAST THURSDAY, THAT THE STATE FINANCIAL CALCULATIONS ARE STILL BEING DETERMINED DUE TO ERRORS IN THE FINANCIAL CALCULATION AT STATE LEVEL.
AND WE'RE VERY CONFIDENT WHERE THE NUMBERS WILL LAND.
SO REALLY NO IMPACT ON US WHEN IT COMES OUT IT WILL JUST BE A FINAL? BUT WE'RE JUST WAITING.
THAT WILL BE REVEALED TO US WHEN YOU KNOW THE ACTUAL FINAL NUMBER? WE WILL BE ABLE TO GIVE ESTIMATION TO THE BOARD OF WHERE THAT NUMBER IS.
BUT THE ACTUAL NUMBER, THE FINAL NUMBER WOULD BE PRESENTED IN THE AUDIT.
BUT AT THAT TIME EVEN BEFORE THE AUDIT, WE CAN SHARE THAT NUMBER.
MR. GLICK. THANK YOU, MR. BEACH. DR.
RINGO HAS THERE BEEN A FINAL RESOLUTION FROM THE STATE AS TO THE FINAL SIX WEEKS PERIOD? IS THERE GOING TO BE A HOLD HARMLESS ON THAT HAVE THEY MADE A FINAL DECISION? THERE IS NOT A HOLD HARMLESS FOR THE FINAL SIX WEEKS PERIOD JUST FOR THAT FIRST PERIOD WE'D EXPRESS IN THE YEAR AND IN THE STATE CALCULATIONS FOR FINAL REVENUE FOR SCHOOL DISTRICTS. THAT IS ONE OF THE ERRORS THAT IS BEING CAUSED FOR SCHOOL DISTRICTS.
THE DISTRICTS BEING ABLE TO GET THAT.
I GUESS TO SAY TIE OUT TO THAT FINAL NUMBER TO REFLECT WHAT THE STATE HAS TO.
THANK YOU. THANK YOU, SIR. YES, SIR.
THANK YOU, MR. COOPER. THANK YOU.
MR. FERNANDEZ. COMMITTEE CHAIR BEACH, MEMBERS OF COMMITTEE, DR.
LOPEZ THIS ITEM IS TO TALK ABOUT A DRAINAGE EASEMENT WITH THE CITY OF SACHSE.
HUDSON DRIVE IS THERE'S A FUTURE EXPANSION FOR HUDSON DRIVE WITH THE CITY AND THEY ARE GOING TO EXTEND IT, IF YOU NOTICE THAT HUDSON DRIVE BETWEEN OUR CAMPUSES THERE.
IT'S A SMALLER LANE AND IT OPENS UP WHERE THE HOMES ARE TOWARDS THE RIGHT SIDE OF THE DRAWING HERE.
THIS IS A WHAT YOU WOULD CALL A SOLIDIFICATION, IF YOU WILL, IF THAT'S EVEN WORD OF AN EASEMENT THAT WAS ACTUALLY DONE MANY, MANY YEARS AGO WHEN THE CAMPUS WAS FIRST BUILT.
[00:55:02]
HOWEVER, THE EASEMENT WAS NEVER EXECUTED.SO WE HAVE AN EXISTING DRAINAGE EASEMENT THAT EXISTS ON THE PROPERTY TODAY.
AND SO WHAT THIS IS DOING IS LEGALIZING THAT EASEMENT WITH THE CITY.
IN ADDITION TO THAT, THE OUTLET THAT EXISTS THERE IS ACTUALLY GOING TO BE WIDENED.
SO THEY'LL CLEAN THAT UP A LITTLE BIT AND HAVE THAT DRAINAGE THAT YOU SEE THERE.
IT'S ABOUT 1000 SQUARE FEET THAT OF THE EASEMENT.
AND WITH THAT, I'LL ENTERTAIN ANY QUESTIONS YOU HAVE IN REGARDS TO THIS DRAINAGE EASEMENT.
NO QUESTIONS. HAVE A QUESTION, MR. JOHNSON. SO OBVIOUSLY WE HAVE A DRAINAGE EASEMENT THERE.
I KNOW, I'M VERY FAMILIAR, OBVIOUSLY, WITH THIS STRETCH OF ROAD.
SO THEY'RE EXPANDING THE EASEMENT OR THEY'RE JUST LEAVING THE EASEMENT THE WAY IT IS AND PUTTING A ROADWAY OVER IT? NO. SO THE ROAD IS ACTUALLY GOING TO BE EXPANDED.
YOU SEE WHERE IT WOULD BE EXPANDED ON THE SOUTH END OF THIS DRIVE, YOU SEE THE DASH LINES.
SO THE ROAD'S ACTUALLY GOING TO BE EXPANDED ON THE SOUTH END.
THE EASEMENT ITSELF WILL BE WIDENED.
EXCUSE ME? THE EASEMENT ITSELF WILL NOT BE WIDENED.
THE DRAINAGE OUTLET THAT'S THERE WILL BE A LARGER OUTLET.
SO THEY'RE TAKING THE LARGER OUTLET THAT'S THERE, REMOVING IT AND INSTALLING A LARGER ONE.
THAT'S WHERE THE DRAINAGE THAT EXISTS TODAY.
SO THAT'S THE REASON WE'RE BRINGING THIS TO YOU NOW IS BECAUSE AS WE WERE GOING THROUGH THE RECORDS, THERE WAS CALLED AN EASEMENT THERE. BUT IT WAS NEVER REGISTERED WITH THE COUNTY.
SO THIS ACTUALLY REGISTERS THAT EXISTING EASEMENT THAT'S THERE.
WELL, I MEAN, THIS BOTTLENECK THAT THEY HAVE ON HUDSON DRIVE IS TERRIBLE FOR BOTH OF THOSE SCHOOLS IN THE MORNING, BOTH SEWELL AND HUDSON MIDDLE SCHOOL, BECAUSE YOU HAVE A FOUR LANE ROAD COMING OFF OF MERRITT ROAD AND HUDSON DRIVE NARROWS TO TWO LANES FAIRLY INEXPLICABLY AND THEN WIDENS BACK TO FOUR LANES AT JUST IN FRONT OF SEWELL.
SO WHEN THEY EXPANDED THE OTHER SECTION OF FOUR LANES, IT WAS PRETTY CRITICAL.
WHY THEY DIDN'T COMPLETE IT AT THAT TIME, BUT I'M GLAD TO SEE THEY'RE GETTING TO DO IT NOW BECAUSE THIS LITERALLY THERE'S ALWAYS MERGING ENTITIES. IT AFFECTS SACHSE HIGH SCHOOL DROP OFF IT AFFECTS HUDSON AND SEWELL DROP OFFS.
SO ANYTHING WE CAN DO TO HELP THAT I'D BE ALL FOR.
ANY OTHERS? THANK YOU MR. FERNANDEZ. AGAIN, THESE ARE ACTION ITEMS ONE THROUGH EIGHT THAT WE JUST WENT THROUGH THAT WE WILL SEE AGAIN SEPTEMBER THE 27TH AT OUR BOARD MEETING. GOING INTO ITEM NUMBER 9, NEW BIDS CONTRACT A 499-22-01 CONSIDER APPROVAL OF RECOMMENDED CONTRACTOR FOR LAKEVIEW CENTENNIAL HIGH SCHOOL BUS LANE.
MR. BEACH I WAS JUST GOING TO GIVE A QUICK OVERVIEW OF THE CONTRACT.
MR. FERNANDEZ IS HERE TO ANSWER ANY QUESTIONS THAT YOU MIGHT HAVE ABOUT THE OPERATION ITSELF.
THAT'D BE FINE. THE CONTRACT THAT IS BEFORE YOU FOR IS LAKEVIEW CENTENNIAL HIGH SCHOOL BUS LANES.
WE'RE RECOMMENDING THE AWARD TO ALDERINK ENTERPRISES DOING BUSINESS AS CI PAVEMENT.
THE NOT TO EXCEED AMOUNT IS $450,000.
ESTIMATED COMPLETION JANUARY 2023 AND IT IS LOCAL CAPITAL PROJECT FUNDED WITH FUNDS 654.
ANY QUESTIONS FROM THE BOARD? ANY OTHER QUESTIONS? NO QUESTION. THANK YOU.
AND AGAIN, MR. BOOKER, YOU'LL BE TALKING FOR MR. QUINN, AND HE'S HERE TO ANSWER ANY QUESTIONS.
YES, SIR. THE CONTRACT BEFORE YOU IS ANONYMOUS REPORTING SYSTEM AND SUPPORT.
WE ARE RECOMMENDING AWARD TO TWO SUPPLIERS ANONYMOUS ALERTS AND INSPIRITE GROUP LLC WITH THE NOT TO EXCEED AMOUNT OF $356,000, WE ARE USING GRANT FUNDS FOR THIS PURCHASE OUT OF FUND 289.
[01:00:03]
IT IS A TWO YEAR INITIAL CONTRACT WITH THREE ANNUAL RENEWABLE OPTIONS.COMMITTEE MEMBERS, ANY QUESTIONS FOR MR. QUINN? OKAY.
YOU'LL BE SPEAKING ON BEHALF OF MR. YEAGER. MR. BOOKER. YES, SIR. THE LASERFICHE PRODUCT SUPPORT AND SERVICES CONTRACT IS BEFORE YOU FOR CONSIDERATION RECOMMENDING AWARD TO CITIES DIGITAL INC.
THIS IS THE CONTRACTOR THAT WOULD PROVIDE THE RENEWAL, SUPPORT AND SERVICE TO SUPPORT OUR LASERFICHE PROGRAM. THE NOT TO EXCEED AMOUNT IS $215,002 ONE YEAR CONTRACT WITH FOUR ANNUALLY RENEWABLE OPTIONS FUNDED OUT OF THE GENERAL FUND. ANY QUESTIONS FOR MR. YEAGER? YES, MS. GRIFFIN.
DID WE ADD SOME ADDITIONAL SUPPORT WITH THIS RENEWAL? WE HAVEN'T ADDED ANYTHING ADDITIONAL TO THIS.
THIS IS JUST REPLACING OUR PREVIOUS VENDOR THAT PROVIDED SUPPORT TO US.
SO THIS IS THE NEW VENDOR? THIS IS THE NEW VENDOR.
AND THERE'S NO BUDGET. I THINK THERE'S A YEAH, IT WAS ALREADY ALLOCATED.
THANK YOU. ANY OTHER QUESTIONS? SEEING NONE GOING TO ITEM D CONTRACT 65-22 CONSIDER APPROVAL OF PURCHASE OF TOILET TISSUE AND PAPER TOWELS AT THE WAREHOUSE.
AND MR. BOOKER WILL DO THAT FOR PAUL GONZALES.
THE NOT TO EXCEED AMOUNT IS $125,000.
THE LINE ITEMS IN THE AWARDS ARE IDENTIFIED ON THE TAP SHEET OF THE VENDORS WHO ARE BEING AWARDED THOSE ITEMS. ONCE AGAIN, IT'S A WAREHOUSE ITEM.
GOING TO THE NEXT ITEM CONTRACT 224-22 CONSIDER APPROVAL OF PURCHASE OF DATA GOVERNANCE ANALYSIS.
MR. BOOKER WOULD YOU LIKE TO? THIS CONTRACT. KIM CADDELL IS HERE.
GO AHEAD. YES, SIR. THE CONTRACTS BEFORE YOU IS FOR DATA GOVERNANCE ANALYSIS CARAHSOFT TECHNOLOGIES CORPORATION IS THE RECOMMENDED SUPPLIER BEING PURCHASED THROUGH THE COOPERATIVE THROUGH DIR WITH A NOT TO EXCEED AMOUNT OF $100,513 THAT SOFTWARE IS UTILIZED TO HELP AND AID IN THE DISPLAY OF THE DIFFERENT DATA THAT WE HAVE GOING THROUGH OUR SYSTEM.
THE CONTRACT IS ONE YEAR WITH TWO ANNUAL RENEWABLE OPTIONS.
ANY QUESTIONS? COMMITTEE MEMBERS? MS. STANLEY. THANK YOU MR. BEACH. IS IT FOR SOFTWARE THAT WE'RE USING OR IS IT FOR SOMEONE WHO'S ACTUALLY GOING TO COLLECT OUR DATA AND GIVE US? IT IS MY UNDERSTANDING THAT IT'S A TOOL THAT WOULD BE USED TO HELP ANALYZE THE DATA.
YES. GOOD EVENING. THANK YOU, MS. STANLEY, FOR THAT QUESTION.
SO THIS PARTICULAR CONTRACT IS FOR A VENDOR, QUALTRICS.
ONE OF THE THINGS THAT YOU GUYS AS A BOARD HAVE ASKED FOR, AS WELL AS OUR DISTRICT LEADERSHIP, IS FOR THE CONCEPT OF DASHBOARDS AND BEING ABLE TO SEE DATA IN REAL TIME.
AND SO THIS CONTRACT IS FOR THE VENDOR THAT WOULD BE PROVIDING THE PLATFORM.
AND THE PERSONNEL IN MY DEPARTMENT AS WELL AS MYSELF WOULD BE ACTUALLY MANAGING THE WORK.
THANK YOU, MS. JOYNER. WE'LL GO THEN IF NO OTHER QUESTIONS.
MR. BOOKER FOR MRS. CADDELL. YES, SIR.
THIS IS THE CONTRACT THAT WE UTILIZE TO SUPPORT OUR MONTESSORI PROGRAMS. RECOMMENDED AWARD IS TO ALISON TRADING CORPORATION, DOING BUSINESS AS ALISON'S MONTESSORI AND EDUCATIONAL MATERIALS NOT TO EXCEED AMOUNT IS $144,999. ONCE AGAIN IS TO SUPPORT OUR MONTESSORI PROGRAM WITH MATERIALS.
ANY QUESTIONS? SEEING NONE. THEN WE'LL MOVE ON TO ITEM G CONTRACT 311-22 CONSIDER APPROVAL OF PURCHASE OF COLLEGE AND CAREER READINESS AND INSTRUCTIONAL PROGRAM K THROUGH 12. MRS. CADDELL IS HERE ALSO TO ANSWER QUESTIONS IF NEED TO BE.
THE CONTRACT BEFORE YOU FOR COLLEGE CAREER READINESS INSTRUCTIONAL PROGRAMS BEING AWARDED TO AVID CENTER 900 WITH THE NOT TO EXCEED AMOUNT OF $990,000. WE ARE USING A COOPERATIVE THROUGH THE EDUCATIONAL PURCHASING COOPERATIVE.
IT IS A ONE YEAR CONTRACT AND IT IS FUNDED WITH A SPLIT BETWEEN GENERAL FUND AND FEDERAL FUNDS.
[01:05:09]
ANY QUESTIONS FROM THE COMMITTEE MEMBERS? NO QUESTIONS? OKAY, WE'RE MOVING ON.THEN WE'LL GO TO ITEM H CONTRACT 43-22 CONSIDER APPROVAL OF THE HUMAN RESOURCES CONSULTANT.
MRS. BROWN IS HERE FOR QUESTIONING.
YES, SIR. THE CONTRACT BEFORE YOU IS FOR A HUMAN RESOURCES CONSULTANT.
RECOMMENDED CONSULTANT FIRM IS EXPERIENCE MANAGEMENT INSTITUTE.
THE NOT TO EXCEED AMOUNT IS $529,940.
THIS CONTRACT IS BEING PUT IN PLACE TO RESPOND TO AND HELP SUPPORT THE FINDINGS OF THE INTERNAL AUDIT REGARDING ADDITIONAL AREAS FOR HUMAN RESOURCES. DR. BROWN IS AVAILABLE TO ANSWER ANY QUESTIONS THAT YOU MIGHT HAVE.
ANY QUESTIONS THERE TO ABOUT THE HR CONSULTANT? CATCH THAT PHONE NOW.
THAT'S WHAT THEY TELL US AT CHURCH. ALWAYS TURN OUR PHONES OFF.
ANY QUESTIONS? ANYONE? THANK YOU VERY MUCH, ITEM I CONTRACT 52-22 CONSIDER APPROVAL OF PURCHASE OF EVENT STAFFING SERVICES AT THE TRIPLE C CURTIS CO CENTER.
THE CONTRACT BEFORE YOU WILL BE USED AT THE EVENTS ARE CURTIS CULWELL EVENTS STAFFING.
WE'RE RECOMMENDING AN AWARD TO FOUR VENDORS THAT RESPONDED THAT MET ALL OF THE REQUIREMENTS.
THE RATIONALE BEHIND THE AWARD IS WE WANTED TO MAKE SURE THAT WE HAD SUFFICIENT COMPANIES ON AWARD TO ENSURE THAT WE COULD IN FACT STAFF ALL OF OUR LARGER EVENTS. WE DID HAVE IN THE PAST SOME ISSUES IN THE TWO COMPANIES THAT WERE AWARDED BEING ABLE TO PROVIDE SUFFICIENT STAFFING.
SO AS WE WENT BACK OUT FOR THE RFP, WE WANTED TO INCREASE THAT NUMBER OF COMPANIES THAT WOULD BE AVAILABLE SO THAT MR. WILBORN AND HIS STAFF WOULD BE ABLE TO PROPERLY STAFF THOSE EVENTS.
THE NOT TO EXCEED AMOUNT IS $775,000 PAID FOR OUT OF FUND 757.
ANY QUESTIONS COMMENTS ABOUT THAT? AGAIN THOSE ARE ALL NEW BIDS ITEMS A THROUGH I THAT WILL BE COMING TO US ON SEPTEMBER THE 27TH.
WE'RE MOVING ON TO ITEM NUMBER 10 INCREASE TO AWARDED BIDS.
ITEM A CONTRACT 371-18 CONSIDER APPROVAL OF INCREASE IN AWARDED AMOUNT FOR CATERING SERVICES.
THE DISTRICT AWARDED A CONTRACT IN MARCH 31, 2018.
UP TO THIS YEAR WE'VE BEEN ABLE TO TAKE CARE OF THOSE NEEDS WITHIN THE $74,000.
THIS YEAR, WE'VE SEEN AN INCREASE AND ARE RECOMMENDING A $120,000 INCREASE WITH A NEW NOT TO EXCEED AMOUNT OF $194,999 TO SUPPORT CATERING EVENTS THROUGHOUT THE DISTRICT.
OKAY. ANY QUESTIONS THERE? MS. GRIFFIN. MR. BOOKER, DO YOU THINK THIS IS TOTALLY ENCOMPASSING OF WHAT CATERING NEEDS WE HAVE, OR ARE THESE THE PEOPLE THAT RESPONDED? I ALWAYS HEAR THAT WE DO NOT HAVE ENOUGH OF A VARIETY NOR ENOUGH OF QUANTITY OF VENDORS.
SO CAN YOU SHED SOME LIGHT ON THAT FOR ME, PLEASE? YES, MA'AM. MS. GRIFFIN, THANK YOU.
WE IDENTIFIED SEVERAL OF OUR RESTAURANTS IN THE GARLAND ROWLETT SACHSE AREA AND WE'VE SENT OUT HARD COPIES TO THOSE RESTAURANTS TO ENCOURAGE THEM TO PARTICIPATE IN THE PROCESS, AS WELL AS USING OUR DATABASE THAT WE HAVE TO SEND OUT ELECTRONIC NOTICES TO ALL OF THE CATERERS TO SOLICIT RESPONSES.
WE'VE ALSO SENT OUT A WAY OR EXCUSE ME NOT TO WAIT, BUT IN OUR NEWSLETTER WE'VE ENCOURAGED SCHOOLS AND DEPARTMENTS TO REACH OUT TO THOSE CATERERS TO ENCOURAGE THEM TO RESPOND TO THE RFP.
SO WE HAVE TRIED OUR VERY BEST TO TRY TO GET AS MUCH COVERAGE AS WE POSSIBLY COULD AND ENCOURAGE THOSE VENDORS TO RESPOND SO WE CAN EXPAND THAT LIST OF OFFERINGS TO THE DISTRICT.
WELL, THANK YOU FOR YOUR MARKETING EFFORTS ON THIS, BECAUSE THIS LIST IS A LITTLE MORE INCLUSIVE THAN WHAT I'VE SEEN BEFORE OF THE RESTAURANTS IN THE TRI-CITIES.
ANY OTHER COMMENTS QUESTIONS? THANK YOU FOR THOSE COMMENTS MS. GRIFFIN.
[01:10:03]
CONSIDER APPROVAL OF AN INCREASE IN AWARDED AMOUNT FOR CAREER AND TECHNICAL EDUCATION, LARGE EQUIPMENT AND SERVICES.YES, SIR. WE DO HAVE A CONTRACT BEFORE YOU TO PROVIDE ADDITIONAL SUPPLIES AND MATERIALS TO SUPPORT OUR CAREER AND TECHNICAL EDUCATION, LARGE EQUIPMENT AND SERVICES CONTRACTS WE HAVE FOUR SUPPLIERS IDENTIFIED KAM MILLER AND SONS, NORTHSTAR EQUIPMENT, TWO ELK INVESTMENTS, PRESTON HICKS.
THE ORIGINAL $74,999 IS BEING RECOMMENDED FOR $174,999 DOLLAR INCREASE, WHICH WOULD RESULT IN THE NEW NOT TO EXCEED AMOUNT OF $249,998.
ANY COMMENTS? QUESTIONS? MR. MILLER. YEAH.
I WAS GOING TO SAY, MS. HOGAN, BUT SHE'S NOT HERE RIGHT NOW.
I JUST NEED TO BE REMINDED TO MAKE SURE THAT I ABSTAIN FROM THIS VOTE.
CONFLICT WITH ONE OF THESE COMPANIES HAVE BEEN A CLIENT OF MINE.
ANY OTHER QUESTIONS? MOVING ON TO ITEM C CONTRACT 190-21 CONSIDER APPROVAL OF THE INCREASE IN AWARDED AMOUNT FOR FIELD LIGHTING, SCOREBOARD, AND MARQUEE EQUIPMENT, INSTALLATION AND SERVICE.
YES, SIR. WE DO HAVE A PRESENTATION FROM OUR EXECUTIVE DIRECTOR OF ATHLETICS TO GIVE YOU AN OVERVIEW OF WHAT THE INCREASE WILL BE PROVIDING TO OUR STADIUMS. SO MR. YOU'RE CORRECT, MS. GRIFFIN. IT IS UTILIZED DISTRICT WIDE.
THE INCREASE THAT'S BEING PRESENTED IS A RESULT OF THIS SPECIFIC PURCHASE.
THAT IS THE RATIONALE FOR HAVING THE EXECUTIVE DIRECTOR OF ATHLETICS PRESENTED.
BUT YES. I DID HAVE ONE QUESTION BEFORE THAT.
BEFORE WE GET INTO THE ATHLETICS PIECE.
I WANT TO KNOW WHETHER OR NOT WE HAVE EFFICIENCY OR THE CORRECT TOP OF THE LINE CURRENT TECHNOLOGY UP TO DATE FOR EVERYTHING ELSE WE DO BASICALLY IN THIS AREA WITH OUR BROADCASTING SERVICES FROM OUR GRS SYSTEM OR WHATEVER. SO I JUST WANT TO MAKE SURE HAVE THEIR NEEDS BEEN UPDATED AND REQUESTED? I KNOW THIS IS COMING ABOUT ATHLETICS, BUT IT IS AN INCLUSIVE CONTRACT.
HAVE WE INCLUDED THE UPGRADE OF OTHER EQUIPMENT THAT WE NEED IN THIS RFP? I'M ONLY AWARE OF THE INCREASE THAT WAS REQUESTED BY THE ATHLETIC DEPARTMENT.
I'M NOT AWARE OF ANY ADDITIONAL NEEDS.
MR. BOOKER. I CAN SPEAK TO THAT BECAUSE WE HELP FUND IT.
AND HE'S GIVING ME A THUMBS UP BACK THERE.
AND THAT HAS ALSO BEEN UPDATED.
SO. AND WHAT ABOUT WHAT IT TAKES TO TELEVISE US AS A BOARD WITH ALL OF OUR MEETINGS? IS THAT EQUIPMENT? OH, YES, MA'AM. UP TO DATE.
YEAH, THAT'S ON THE NEXT ONE. OKAY SORRY.
YOU JUMPED AHEAD OF IT. THAT'S RIGHT. BUT NOW YOU KNOW THE QUESTION AHEAD OF TIME.
SO THANK YOU. [LAUGHTER] GOOD AFTERNOON, CHAIRMAN BEACH, DR.
THE LIFE EXPECTANCY FOR THE VIDEO BOARDS IS ABOUT 8 TO 10 YEARS.
AND SO AS YOU CAN SEE FROM THE INSTALLATION DATES, WE'RE TOWARDS THE END OF THAT LIFE EXPECTANCY.
WHAT I HAVE BEFORE YOU NOW IS A ACTUAL SHOT FROM AN ACTUAL CONTEST AT OUR STADIUM AT WILLIAMS WHERE WE LOST COMPLETE CONTROL SYSTEM CRASHED.
AND WE'VE BEEN HAVING QUITE A FEW ISSUES WITH THE BOARDS OVER THE LAST COUPLE OF YEARS AND MOST OF YOU ARE OUT AT THE STADIUM, SO YOU KIND OF WITNESS THESE THINGS FIRSTHAND AS WELL. AND SO THIS IS AN EXAMPLE OF THAT WITH THE NEW VIDEO BOARDS, WE'VE BEEN GETTING NEW CONTROL SYSTEM.
IT'D ALSO HAVE A BACKUP SYSTEM TO KEEP AND DECREASE THE LIKELIHOOD OF SOMETHING LIKE THIS OCCURRING.
SO THIS IS SOMETHING THAT FREQUENTLY OCCURS AT OUR STADIUMS.
[01:15:03]
AND NEW VIDEO BOARDS OBVIOUSLY WOULD SOLVE THIS PROBLEM.THIS IS ONE THAT'S MORE FREQUENT THAT YOU SEE HERE.
AND SO WITH NEW VIDEO BOARDS, WE'D BE ABLE TO ELIMINATE THAT FROM HAPPENING AS WELL.
AND AS WE MENTIONED EARLIER, THE STADIUMS ARE ALSO USED FOR A VARIETY OF EVENTS.
WE HAVE OUR SPECIAL OLYMPICS EVENTS THERE.
SO THIS IS MORE THAN JUST ATHLETICS THAT OUR STADIUMS ARE UTILIZED FOR.
SO THE VIDEO BOARDS WOULD BE ABLE TO BENEFIT OUR ENTIRE STAKEHOLDERS THROUGHOUT OUR COMMUNITY.
ABOUT THE PROPOSED REPLACEMENT? THIS IS WILLIAMS STADIUM, AND WE'D BE GOING FROM A 32 FOOT BOARD TO A 38 FOOT BOARD.
IT WOULD BE COMPLETE LED VIDEO BOARD.
AND SO I'LL SHOW YOU IN THE NEXT PICTURE IN JUST A MOMENT.
THAT'S REFLECTED HERE AS YOU SEE AT WILLIAMS STADIUM.
THIS IS AN EXAMPLE OF WHAT THE BOARD WOULD LOOK LIKE.
AS YOU CAN SEE, IT'S ENTIRE VIDEO.
SO ON OUR CURRENT BOARD YOU CAN HAVE FIXED ADVERTISING THERE.
WE ALSO HAVE THE STADIUM NAME ON THE TOP OF THE BOARD.
THE BOARD OVER AT HBJ WOULD BE EXACTLY THE SAME AS WHAT YOU WOULD HAVE OVER AT WILLIAMS. AND SO SAME THING THAT YOU WOULD SEE.
I'LL QUICKLY GO TO THE NEXT SLIDE.
THIS IS AN EXAMPLE OF WHAT IT WOULD LOOK LIKE OVER AT HBJ.
ONCE AGAIN, THE ENTIRE BOARD WOULD BE VIDEO.
WE'D BE ABLE TO CONTROL AND MANIPULATE WHERE THINGS ARE PLACED, WHERE THINGS ARE PUT IN ADDITION TO THE SOUND ALSO BEING INCREASED BECAUSE THIS WOULD ALSO COME WITH A NEW SOUND SYSTEM AS WELL.
WHAT YOU HAVE HERE IS AN AUXILIARY BOARD THAT WOULD BE PLACED AT BOTH STADIUMS IN CASE SOMETHING CATASTROPHIC WAS TO OCCUR FOR EXAMPLE, IF WE WERE TO LOSE COMPLETE USAGE OF OUR VIDEO BOARD, THE AUXILIARY BOARDS THAT BOTH STADIUMS WOULD STILL ALLOW CONTEST TO GO ON, WE WOULD STILL BE ABLE TO HAVE SCORE, CLOCK DOWN AND DISTANCE THINGS OF THAT NATURE.
SO IT WOULD NOT CAUSE THE EVENT TO SHUT DOWN COMPLETELY.
ALL RIGHT. THE REPLACEMENT COST OVER AT WILLIAMS, YOU SEE THE PROJECTIONS THERE, 1,194, 750 AT WILLIAMS. HBJ IS 1,201,625 FOR A TOTAL COST OF $2,396,375.
SO IF WE DO HAVE AN ISSUE, THEY HAVE TO REPORT OUT AND TAKE CARE OF IT WITHIN 24 HOURS.
IF IT IMPROVED IN SEPTEMBER, IF WE GET APPROVAL FOR THE INCREASE, DAKTRONICS WOULD BEGIN INSTALLATION IN JUNE OF 2023 AND COMPLETE THE INSTALLATION BY THE BEGINNING OF JULY 23, WHICH WOULD GIVE US PLENTY OF TIME TO GET READY FOR THE UPCOMING THINGS THAT WE DO IN THE FALL OF 23-24.
IS THE INSTALLATION OF THE NEW SCOREBOARDS ALSO INCLUDE THE 25 SECOND CLOCKS.
FOR THE TIMING, FOR THE PLAY TO BEGIN OR WHATEVER.
BECAUSE THAT'S BEEN A PROBLEM THIS YEAR ALSO.
YES, IT HAS. AND THAT'LL BE REMEDIED.
THIS THEY'RE COMING OUT ACTUALLY, THEY CAME OUT TODAY TO TAKE CARE OF THAT.
SO, YES, THAT WOULD BE INCLUDED AS WELL.
EVERYTHING WOULD BE NEW, NEW WIRING, NEW VIDEO BOARDS AND NEW CONTROL SYSTEM.
ALSO, DO YOU HAVE ANY INPUT OF POSSIBILITY OF CORPORATE SPONSORS THAT WOULD LIKE TO ADVERTISE ON THAT SCOREBOARD? THAT'S SOMETHING THAT WE WORK WITH COMMUNICATIONS ON.
AND SO WITH US HAVING THE ABILITY TO NOT HAVE FIXED ADVERTISING THERE, THAT OBVIOUSLY GIVES US A LOT OF FLEXIBILITY TO HAVE PARTNERS THAT MIGHT COME IN FOR A PERIOD OF MONTHS, PERIOD OF WEEKS OR WHATEVER.
AND THEN WE WOULD BE ABLE TO BRING IN NEW PARTNERS AS WELL.
SO THAT GIVES US A LOT OF FLEXIBILITY WITH THESE BOARDS THAT WE WOULD BE GETTING.
AND IT'S SOMETHING, THOUGH, THAT WOULD JUST BE FLASHED UP THERE.
IT WOULDN'T BE AFFIXED TO THE SCOREBOARD LIKE GP&L IS RIGHT NOW? RIGHT. IT WOULD NOT IT WOULD LOOK LIKE.
IF YOU LOOK AT THE TOP, YOU CAN SEE WHERE THERE'S SOME ADVERTISING THERE AT THE TOP.
OKAY. SO WE WOULD BE ABLE TO CONTROL THAT.
[01:20:02]
WE HAVE THE BENEFIT OF DOING THAT NOW, WHICH WITH OUR CURRENT BOARDS WE DON'T.OK. ANY OTHER QUESTIONS? MS. GRIFFIN. SO OUR SPONSORS THAT HAVE BEEN THERE FOR SO.
HOW ARE THEY BEING INFORMED OF THIS CHANGE? AND IS THERE GOING TO BE AN INCREASE BECAUSE OF THE NEW TECHNOLOGY FOR THEM TO BE OUR SPONSORS OR DO THEY JUST GO AWAY BECAUSE WE'RE DOING A NEW BOARD? NO, I HAVEN'T BEEN IN ANY DISCUSSIONS WITH OUR CURRENT PARTNERS.
THANK YOU. THANK YOU, MS. GRIFFIN. ANY OTHER QUESTIONS FROM ANYONE ELSE? OKAY. MOVING ON ITEM D THE CONTRACT 294-20.
CONSIDER APPROVAL OF INCREASE IN AWARDED AMOUNT FOR BROADCASTING SUPPLIES, EQUIPMENT AND SERVICES.
AND THIS IS MR. BOOKER NOT SHERESE.
[LAUGHTER] TO MR. BEACH MEMBERS OF THE BOARD OF TRUSTEES.
DELBERT RICHARDSON ASKED PRIOR TO THE MEETING TO THAT HE WOULD BE AVAILABLE TO DISCUSS SPECIFICALLY WHAT HE WOULD BE DOING WITH THE INCREASED FUNDING. AND SO IF IT PLEASES THE BOARD MR. RICHARDSON WOULD LIKE TO JUST KIND OF GO OVER THE INCREASE.
GOOD EVENING, CHAIRMAN BEACH AND BOARD MEMBERS AND DR.
LOPEZ. THE INCREASE YOU SEE BEFORE YOU IS WHEN WE MOVE THE BOARDROOM BACK TO HARRIS HILL WE'RE BUILDING OR PUTTING IN NEW EQUIPMENT.
THE EQUIPMENT THAT'S AROUND HERE THAT WE MOVED FROM HARRIS HILL THAT WE'RE USING RIGHT NOW WILL STAY HERE PERMANENTLY FOR USE BY COLEMAN BRUMAN AND THE GRC TC. SO THEY'RE GOING TO CONTINUE TO USE THE EQUIPMENT THAT IS TURNED ALMOST 10 YEARS OLD.
SO IT'S TIME TO REPLACE IT ANYWAY.
SO THAT'S WHY THE INCREASE SO THAT WE CAN DO THAT AND WE'VE GOT A COUPLE OF OTHER SURPRISES MAYBE WHEN WE GET BACK THAT WE'RE WORKING ON TOO, BUT WE'RE NOT READY TO TALK ABOUT IT RIGHT NOW.
MAKE US ALL LOOK SKINNY. [LAUGHTER] MS. GRIFFIN. MY QUESTION, IS THIS AN APPROPRIATE AMOUNT? YES, MA'AM. FOR US TO DO WHAT WE WANT TO DO IN OUR NEW RETURN BOARDROOM.
YES, MA'AM. IS THIS ENOUGH? YES, MA'AM. THANK YOU.
YES, MA'AM. ANYBODY ELSE? ANY QUESTIONS? THANK YOU, DELBERT. AND TO JUST ANSWER YOUR QUESTION EARLIER, THAT DR.
RINGO ALSO DID, WE'VE BEEN UPGRADING THE SWITCHERS THAT WE USE TO SWITCH THE CAMERAS AT WILLIAMS AND HBJ AND THE CULWELL CENTER OVER THE LAST COUPLE OF YEARS.
AND SO THAT EQUIPMENT IS UP TO DATE.
AND WE BOUGHT BRAND NEW CAMERAS THAT WE'RE USING AT THE STADIUMS THIS YEAR.
VERY GOOD. VERY GOOD MEETING, OK.
THAT BRINGS US TO ITEM NUMBER FIVE EXECUTIVE SESSION.
DR. LOPEZ, DO WE HAVE ANY NEED FOR EXECUTIVE SESSION? I SEE NO NEED FOR EXECUTIVE SESSION.
IT IS 5:01. DO I HAVE A MOTION TO ADJOURN?
[VI. Adjournment]
SO MOVED WE ARE ADJOURNED AT 5:01.* This transcript was compiled from uncorrected Closed Captioning.