HELLO. WE'RE GOING TO START ALL OVER AGAIN.
[00:00:02]
THIS IS THE BOARD OF TRUSTEES, FINANCE FACILITIES AND OPERATIONS COMMITTEE MEETING FOR THE GARLAND INDEPENDENT SCHOOL DISTRICT OCTOBER THE 18TH, 2022.[I. Call to Order and Determination of Quorum]
IT'S 3 P.M.SO WITH THAT BEING SAID, WE'RE GOING TO MOVE TO ITEM NUMBER TWO PUBLIC FORUM.
MRS. HOGAN ANY PUBLIC FORUM? NO SIR. FOR THE SECOND TIME? NO, THERE'S NO PUBLIC FORUM.
GOOD. OKAY. SO WE'LL MOVE TO ITEM NUMBER THREE, AND THAT WILL BE THE PUBLIC COMMENT SECTION FOR DR.
[III. Superintendent's Message]
LOPEZ. WELL, I WANT TO WELCOME EVERYBODY WHO'S TUNING IN TO OUR CONVERSATIONS TODAY, SOME PRETTY SIGNIFICANT THINGS THAT YOU'LL FIND ON TODAY'S AGENDA DEALING WITH FINANCE. YOU'RE GOING TO SEE OUR ANNUAL AUDIT, PRELIMINARY DRAFT AGENDA COMING UP.WE EXPENDED ALL BY THE TIME ALLOTTED GIVEN TO US MOST YOU'RE GOING TO BE SURPRISED ABOUT THE AMOUNT OF THE MONEY THAT WE RECEIVED THAT IS GOING TO STIPENDS, ESPECIALLY FOR THE RETAINING OF TEACHERS.
[IV.A. Discuss Public Hearing]
ITEM A IS DISCUSSED WITH A PUBLIC HEARING.ITEM NUMBER ONE CONDUCT A PUBLIC HEARING ON SCHOOL FIRST RATING REPORT.
OK. GOOD EVENING, PRESIDENT BEACH BOARD OF TRUSTEES AND DR.
FIRST IS THE FINANCIAL INTEGRITY RATING SYSTEM OF TEXAS.
THE NOTICE OF THIS PUBLIC HEARING WAS PUBLISHED IN THE DALLAS MORNING NEWS ON OCTOBER 3RD.
THE SYSTEM HAS CHANGED THROUGHOUT THE YEARS AND WILL CONTINUE TO EVOLVE.
THE STATE'S INDICATORS HAVE BECOME MORE DIFFICULT FOR THE DISTRICT TO EARN A A RATING.
TONIGHT, WE WILL LOOK JUST AT THE INDICATORS IN PLACE FOR THIS RATING YEAR.
A DISTRICT HAS TO EARN 90 POINTS TO EARN AN A RATING.
WE ARE EXCITED TO SHARE THAT GARLAND ISD WAS ABLE TO EARN AN A RATING.
WE WILL QUICKLY LOOK AT THE INDICATORS INVOLVED IN THAT RATING.
THE FIRST FOUR QUESTIONS ARE GOING TO BE YES, NO QUESTIONS.
AND THE REMAINING QUESTIONS ARE SCORED FIVE OR TEN POINTS.
SOME ARE ON A SLIDING SCALE AND SOME ARE ALL OR NOTHING.
SO WAS OUR ANNUAL FINANCIAL REPORT FILED WITHIN ONE MONTH OF THE NOVEMBER 27TH DEADLINE? AND IT WAS. WAS THERE AN UNMODIFIED OPINION ISSUED ON THAT REPORT? AND THERE WAS.
AND WAS THE SCHOOL DISTRICT IN COMPLIANCE WITH THE PAYMENT TERMS OF ALL DEBT AGREEMENTS AT FISCAL YEAR? AND WE WERE.
DID WE MAKE TIMELY PAYMENTS TO ALL OF OUR OUTSIDE AGENCIES, TRS, WORKFORCE, IRS? WE DID. AND THAT CEILING WAS PASSED.
QUESTION FIVE WAS ONE OF THE THREE QUESTIONS THAT TEA DID NOT SCORE.
QUESTION SIX WAS OUR AVERAGE CHANGE IN ASSIGNED AN UNASSIGNED FUND BALANCE OVER THREE YEARS, LESS THAN A 25% DECREASE? AND WE DID NOT HAVE THAT.
SO WE DID PASS THAT CEILING INDICATOR.
QUESTION SEVEN WAS THE NUMBER OF DAYS OF CASH ON HAND SUFFICIENT TO MEET OUR NEEDS? WE WERE AT 246 DAYS OF CASH ON HAND, SO WE WERE FULLY SUFFICIENT TO MEET THAT NEED.
WAS OUR MEASURE OF CURRENT ASSETS TO CURRENT LIABILITIES SUFFICIENT TO COVER OUR DEBT? AND IT WAS WE GOT ALL TEN POINTS.
DID OUR GENERAL FUND REVENUES EQUAL OR EXCEED EXPENDITURES? IN THIS CASE? THEY DID, IF EVER IN THE FUTURE THEY DID NOT WE CAN ALSO ACHIEVE THIS INDICATOR BY HAVING AT LEAST 60 DAYS OF CASH ON HAND.
QUESTION 11 WAS THE RATIO OF OUR LONG TERM LIABILITIES TO TOTAL ASSETS SUFFICIENT TO SUPPORT OUR LONG TERM SOLVENCY? WE RECEIVED ALL TEN POINTS.
WAS OUR DEBT PER $100 OF ASSESSED PROPERTY VALUE SUFFICIENT TO REPAY OUR FUTURE DEBT PAYMENTS? AND AGAIN, ALL TEN POINTS.
HERE IS ONE INDICATOR WE LOVE TO LOOK AT.
THIS IS OUR SCHOOL DISTRICT'S ADMINISTRATIVE COST RATIO.
WE WERE ONLY AT 7.13% FOR A DISTRICT OUR SIZE 8.55% OR LESS WILL EARN YOU ALL TEN POINTS.
[00:05:07]
SO IT'S VERY GOOD ON THAT ONE.AND COMPARE IT TO LAST YEAR, WE WERE AT 7.29%.
SO WE'VE EVEN COME DOWN FROM LAST YEAR.
DID THE SCHOOL NOT HAVE A 15% DECLINE IN OUR STUDENT TO STAFF RATIO? WE DID NOT EARNING ALL TEN POINTS.
QUESTION 15 WAS ALSO ONE OF THE INDICATORS THAT WAS NOT SCORED.
AND QUESTION 16 DID OUR PEIMS DATA COMPARE TO OUR SCHOOL DISTRICTS FINANCIAL REPORT DATA WITH A LESS THAN 3% VARIANCE? AND SO AT A 507 MILLION, WE WERE ONLY OFF $546 DOLLARS.
AND THEN OUR LAST FOUR QUESTIONS DID OUR EXTERNAL AUDITORS REPORT SAY THAT OUR REPORT WAS FREE OF ANY MATERIAL WEAKNESSES AND INTERNAL CONTROLS? AND IT DID. AND SO WE PASSED THAT CEILING INDICATOR WHERE WE FREE OF ANY NONCOMPLIANCE FOR ALL OF THE GRANTS, CONTRACTS AND LAWS, WE GOT ALL TEN POINTS THERE.
AND DID WE PRESENT TO THE SCHOOL BOARD OUR PROPERTY VALUES AT A BOARD MEETING WITHIN 120 DAYS BEFORE WE ADOPTED OUR BUDGET? AND WE DID DO THAT.
AND SO WE PASSED THAT INDICATOR.
SO AGAIN, THAT WE GOT ALL 100 POINTS AND A SUPERIOR WEIGHTING AND A COUPLE OF DISCLOSURES AS WELL.
OUR SUPERINTENDENT'S CONTRACT IS REPORTED ON OUR INTERNET SITE, WHICH IS ACCESSIBLE TO THE PUBLIC, OUR DISCLOSURES OF BOARD MEMBER AND SUPERINTENDENT EXPENDITURES WHICH ARE THERE FOR EACH BOARD MEMBER, AND THEN IF THERE WAS ANY OUTSIDE COMPENSATION OR FEES RECEIVED, WHICH THERE WERE NONE, WERE THERE ANY GIFTS RECEIVED ALSO NONE.
AND THEN ANY BUSINESS TRANSACTIONS BETWEEN THE DISTRICT AND BOARD MEMBERS, AND THERE WERE NONE.
THANK YOU, ALLISON. MS. GRIFFIN ANY QUESTIONS? DO YOU HAVE MR. MILLER. THANK YOU, ALLISON.
CURIOSITY ON SECTION 8 OR QUESTION 8.
DO YOU HAVE WHAT THE ACTUAL RATIO WAS? I CAN SEND THAT TOO, I HAVE IT.
I DO NOT HAVE IT ON ME RIGHT NOW.
I HAVE IT ON MY COMPUTER. I CAN SEND IT TO YOU.
ANY OTHER QUESTIONS FROM THE COMMITTEE? THANK YOU, MS. DAVENPORT.
OKAY, ITEM B INFORMATION ITEMS.
[IV.B. Information Items]
ITEM NUMBER ONE REVIEW AUGUST 2022 MONTHLY FINANCIALS.YOU'RE UP AGAIN. MS. DAVENPORT.
YES. SO. CHAIRMAN BEACH BOARD OF TRUSTEES.
I'D BE HAPPY TO ADDRESS ANY QUESTIONS YOU HAVE ON THAT AS WELL.
ANY QUESTIONS ON OUR MONTHLY FINANCIALS? MR. MILLER. MR. GRIFFIN.
THANK YOU. MOVING ON THEN TO ITEM NUMBER TWO RECEIVED THE ESSER 2 AND ESSER 3 FUNDS UPDATE.
MR. RINGO. MR. BEACH, BOARD OF TRUSTEES, DR.
THIS IS JUST AN UPDATE ON THE ESSER 2 AND ESSER 3 FUNDING PLANS.
AS A REMINDER, ESSER 2 GRANT AWARD IS $49,326,902.
OUR ESSER 3 GRANT AWARD $110,781,217.
I WILL ADD THE YEARS TO THIS SLIDE FOR EASE OF READING.
AND THEN WE HAD A FIRST PUBLIC MEETING ON ESSER TWO IN AUGUST OF 2021.
SECOND PUBLIC MEETING ON ESSER 2 AND ESSER 3 IN DECEMBER OF 2021.
JUNE 28TH WAS OUR THIRD PUBLIC MEETING ON ESSER 2, ESSER 3.
OCTOBER 18TH IS JUST AN UPDATE.
THIS WILL COME BACK TO THE BOARD IN DECEMBER FOR THAT PUBLIC MEETING REQUIREMENT.
AS FOR BACKGROUND, JUST AS A REMINDER, ESSER 1 WHEN COVID HIT WAS A SUPPLANT, WE RECEIVED 12 MILLION IN FUNDING FROM THE FEDS. THE STATE CUT OUR STATE PORTION OF THE BUDGET THAT YEAR BY THAT EXACT DOLLAR AMOUNT.
THERE WAS NO NEW MONEY TO OPERATE WITH.
ESSER 2 DEADLINE TO APPLY WAS WE DID RECEIVE THAT.
THE DEADLINE TO EXPENSE THOSE FUNDS IS SEPTEMBER OF 2023, WHICH WE'LL SEE SHORTLY.
ESSER 3 WE'VE APPLIED TO RECEIVE THOSE FUNDS AND IT IS REIMBURSEMENT.
THEY DO NOT GIVE US THE FUNDS.
IT DOES NOT SIT IN OUR ACCOUNTS.
IT IS ACTUAL EXPENSE, THOSE DOLLARS.
BUT ESSER 3 YOU CAN SEE THAT DEADLINE YOU'LL SEE WILL BE 2024, ESSER 2 DETAILS.
[00:10:07]
ESSER 2 DOES NOT REQUIRE A USE OF FUNDS PLAN.HOWEVER, GARLAND ISD DOES HAVE A USE OF FUNDS PLAN.
WE MODEL IT JUST LIKE ESSER 3 FOR THE TRANSPARENCY OF HOW WE UTILIZE THESE DOLLARS DUE TO THE DOLLAR AMOUNT, THERE IS NO REQUIREMENT TO PRESENT ESSER 2 AT A BOARD MEETING, BUT WE DO AS A DISTRICT FOR TRANSPARENCY, AN ALLOWABLE COST.
EXPENDITURES MUST BE FEDERALLY COMPLIANT.
UNALLOWABLE COST YOU CAN SEE THOSE HERE AGAIN, NOT RECOMMENDED WITH ESSER THREE AS THESE FUNDS DO END, AS IT'S NOTED IN THE ASSURANCES, ANY ONGOING EXPENSES AFTER ESSER ENDS.
AND YOU CAN SEE HERE, HERE'S THE REQUIRED ASSURANCES THAT MUST BE CHECKED AS A SCHOOL DISTRICT.
WE SHARE THIS IN THIS MEETING JUST SO YOU CAN SEE WHAT THOSE ARE.
I WILL NOT READ EACH OF THOSE.
WITHIN ESSER 2 ESSER 3 OVER 65 MILLION, 41% IS COMMITTED TO COMPENSATION.
THAT IS OUR RETENTION STIPENDS, OUR SIGN ON INCENTIVES.
WE HAD A COVID VACCINE STIPEND.
A BOOSTER STIPEND TEAM LEADS AT THE MIDDLE SCHOOL.
IT IS A LOT OF INFORMATION, BUT THAT IS THE DETAIL FOR TRANSPARENCY.
TRANSPARENCY TO SHOW HOW WE'RE UTILIZING THESE FUNDS.
NON PAYROLL ROUGHLY 95 MILLION IS COMMITTED TO THE NON PAYROLL AND SO ESSER 2 ESSER 3 AS OF AUGUST 2022 BECAUSE AS INVOICES COME IN AND WE TIE UP THE PRIOR MONTH AND MS. DAVENPORT SHOWS YOU IN THE FINANCIALS, WE HAVE SPENT OVER 10 MILLION OF ESSER 2 OUR RETENTION STIPEND OF ROUGHLY 16 MILLION.
THAT'S GOING TO BE PAID THIS MONTH IN THIS MONTH'S PAYROLL, 25% OF THAT 50% IN DECEMBER AND 25% IN MARCH THAT AS APPROVED BY THE BOARD OF TRUSTEES WILL HIT THE BOOKS FOR ESSER 2 THIS YEAR.
AND THE REMAINING ITEMS YOU SEE IN ESSER 2, THERE'S GOING TO BE ANOTHER MEETING WITH OUR ESSER TWO TEAM, WHICH INCLUDES EVERYBODY FROM CNI, SPECIAL ED, FINANCE, BUDGET, DYSLEXIA. WE'LL HAVE INPUT AND IF THERE'S ITEMS DUE TO SUPPLY CHAIN ISSUES, VENDOR ISSUES AND THEY SAY THEY DON'T NEED THOSE FUNDS, THAT IS WHERE WE WILL REALLOCATE AND COME BACK TO THE BOARD IN DECEMBER ON THAT REALLOCATION TO MAKE SURE THOSE FUNDS ARE EXPENSED.
IT IS DECENTRALIZED AND THOSE BUDGET MANAGERS THAT CONTROL THESE DOLLARS.
IT DOES GO THROUGH OUR PROCUREMENT REQUIREMENTS TO MAKE SURE WE ARE LEGAL WITH EVERY DOLLAR SPENT.
REALLOCATIONS BETWEEN ESSER 2 AND ESSER 3 AS WE DID FISCAL YEAR END WE IN WORKING WITH CNI, WE KNOW THERE ARE ITEMS WITHIN ESSER 2 THAT MEET THAT LEARNING LOSS OFFSET AND SINCE ESSER 3 REQUIRES A THRESHOLD, WE HAVE MOVED ITEMS BETWEEN ESSER 2 AND ESSER 3 STILL USING ESSER DOLLARS, BUT THERE WERE AN ESTIMATED 36 ITEMS THAT WERE MOVED BETWEEN ESSER 2 AND ESSER 3 JUST TO MEET THOSE NEEDS.
OUR TOTAL GENERAL FUND OFFSET.
SOME OF THESE ARE ONE TIME EXPENDITURES AND SOME OF THESE ARE ONGOING EXPENDITURES.
SO AS YOU CAN SEE, OUR HIGH SCHOOL MIDDLE SCHOOL, CHROMEBOOK REFRESH PLAN, SUMMER SCHOOL FUNDING, INTERSESSION IN SUMMER SCHOOL AND THERE'S ONE OTHER ITEM ON HERE.
OH, YEAH. THE CHROMEBOOK AND 1 TO 1 MIDDLE SCHOOL, HIGH SCHOOL.
THOSE TWO ITEMS, IF IT WERE NOT FOR ESSER, WOULD HAVE BEEN EXPENSED IN OUR GENERAL FUND DOLLARS.
[00:15:05]
AND AS ESSER ENDS THOSE ITEMS, AS WE CONTINUE, 1 TO 1 WILL BE EXPENSED IN GENERAL FUND DOLLARS.THE OTHER ITEMS, FOR EXAMPLE, NETWORK WIFI UPGRADES AT 10 MILLION, MR. YEAGER'S TEAM SPENT UP TO $9,999,000 ON THAT.
ALL OUR SWITCHES IN OUR FACILITIES WERE 10 YEARS OLD, PAST THEIR USE OF LIFE.
BUT YOU CAN SEE THAT TOTAL GENERAL FUND OFFSET BEING ROUGHLY $36 MILLION DOLLARS.
MR. BEACH. YOU WANT TO WAIT TILL THE END OF THE PRESENTATION.
YOU WANNA GO AHEAD AND DO IT NOW? WHAT'S FRESH ON YOUR MIND? I'LL WRITE IT DOWN.
WE'LL HAVE OUR ESSER TEAM INPUT NOW THAT WE ARE FISCAL YEAR END, WHICH ALLOWS US TO TIE OUT WHERE THESE DOLLARS ARE AND MAKE THOSE MOVES THAT WE DID MAKE FOR THE AUDIT. WE WILL BE HAVING MORE MEETINGS IN THE COMING MONTH WITH THE ESSER TEAM ON INPUT ON ITEMS NOT NEEDED.
AND AGAIN, WHEN THAT OCCURS, IT'S DUE TO SUPPLY CHAIN.
THEY'VE BEEN SAYING THEY CANNOT GET IT HERE.
IT'S DUE TO THE TEAM FOUND ANOTHER WAY TO TAKE ACTION OR NOT BEING FEDERALLY COMPLIANT.
WE'LL REVIEW THOSE ALLOCATIONS IN DECEMBER WE'LL COME BACK TO THE BOARD OF TRUSTEES.
AND WITH THAT, MR. BEACH, I'LL TURN IT BACK OVER TO YOU.
MR. MILLER, YOU HAD A QUESTION.
YEAH. JUST QUICKLY ON THE HANDOUTS.
YOU HAVE SOME COLUMNS, I THINK ON THE ESSER 2, THERE'S THREE COLUMNS.
THEY'RE NOT DATED OR ANYTHING.
I'M ASSUMING TWO OF THEM ARE TWO YEARS AND THE THIRD ONE IS A TOTAL.
YES, SIR. MR. MILLER, I GUESS I APOLOGIZE FOR THAT.
IN THE PRINT, IT PINCHED THAT TOP COLUMN, THE FIRST COLUMN MR. MILLER'S REFERRED TO, WHERE IT SAYS BREAK OUT AMOUNT REQUESTED AND WRITE THEM OUT NEEDED BY FISCAL YEAR BELOW THE FIRST COLUMN WAS FISCAL YEAR 2020-2021. I'M SORRY, THE ONE WE JUST FINISHED.
THE SECOND COLUMN IS 2022 2023, WHICH IS THE FISCAL YEAR WE'RE IN.
THE THIRD COLUMN IS THE TOTAL.
OKAY. AND THEN IN THE PRESENTATION YOU WERE JUST ON, ON PAGE 11.
I WANT TO JUST GO NOW, ONE AT A TIME AND TELL ME WHICH ONES ARE ONGOING AND WHICH ONE'S ARE NOT.
ONGOING WILL BE THE HIGH SCHOOL MIDDLE SCHOOL CHROMEBOOK REFRESH PLAN AT 2.5 MILLION 1 TO 1 MIDDLE SCHOOL HIGH SCHOOL REFRESH PLAN AT 5.4 MILLION. INTERSESSION SUMMER SCHOOL FUNDING.
THAT IS NOT NECESSARILY 5.7 MILLION PER YEAR.
THAT WE SPEND ROUGHLY 3 MILLION A SUMMER AND SO IT WILL BE WITH THE SUMMER SCHOOL FUNDING SUPPLIES IF IT FALLS ANYWHERE IN THE RANGE WITH STAFF, PERSONNEL, SUPPLIES, 4 TO $5 MILLION DOLLARS.
AND THAT IS AN ONGOING EXPENDITURE.
WE DO NOT HAVE INTERSESSION ANYMORE.
OKAY. BUT SIMILARLY. SUMMER SCHOOL JUST NOT INTERSESSION.
YES, SIR. SO IT'LL BE A FRACTION OF THAT.
IT'LL BE A FRACTION OF THAT. OKAY.
AND THEN HOUSE BILL 4545 ACCELERATED INSTRUCTION WITH THE LAST LEGISLATIVE SESSION, THERE WERE LAWS PASSED THAT WERE UNFUNDED REQUIREMENTS AND HOUSE BILL 4545 IS ONE OF THOSE WHERE STUDENTS WHO ARE STRUGGLING ACADEMICALLY THERE MUST BE TUTORING THAT IS OFFERED, BUT THERE WERE NO ADDITIONAL FUNDS PROVIDED TO MAKE THAT NEED HAPPEN AND THE STATE BEING AWARE OF ESSER FUNDS A LOT OF DISTRICTS ARE USING ESSER TO MAKE THAT HAPPEN.
YOU'RE ACTUALLY GOING TO RECEIVE INFORMATION TONIGHT AS AN ACTION ITEM, BUT THAT IS NOT ONGOING.
THAT'S A ONE TIME EXPENDITURE UP FRONT.
HOWEVER, FUTURE YEARS THERE WILL BE AN ONGOING EXPENSE FOR MAINTENANCE AND THIS IS THE GPS WHERE PARENTS CAN TRACK IT ON THEIR PHONE, GET ALERTS APPROXIMATE TO THEIR HOUSE, BUT THERE WILL BE ROUGHLY A $200,000 ONGOING EXPENSE MOVING FORWARD WITH THAT.
IS THERE CURRENTLY AN EXPENSE FOR WHATEVER SYSTEM WE'RE USING IN TRANSPORTATION? NOT AS LARGE AS THAT, NO, SIR.
THERE WILL BE ADDITIONAL. SO IT'LL BE A LITTLE BIT.
[00:20:01]
OKAY. CURRENTLY OUR DRIVERS, FOR EXAMPLE, AND DR.MOUNTED IN THE BUS? MOUNTED IN THE BUS. YES, SIR. COOL OKAY.
AND THEN INSTRUCTION MATERIALS ALLOTMENT.
ALSO, WITH THE LAST SESSION, THERE WERE ITEMS THAT THE STATE REDUCED.
AND IF THAT TREND CONTINUES, THERE WILL BE DISCUSSIONS WITH CURRICULUM ON HOW MUCH IS NEEDED.
BUT TO WHAT AMOUNT? MR. MILLER WE DO NOT KNOW.
LAST SENTENCE NOT RECOMMENDED ONGOING EXPENSES AFTER ESSER ENDS.
OKAY. AND SO THERE WERE CERTAIN ITEMS WE DID AND ONGOING EXPENSES.
THE BIG RECOMMENDATION THERE, AN EXAMPLE, WOULD BE SALARIES.
YOU KNOW, A DISTRICT DOES NOT WANT TO LOOK AT THIS AND SAY, YOU KNOW WHAT, FOR THE NEXT THREE YEARS WE'RE GOING TO GIVE AN X PERCENT RAISE BECAUSE AFTER THAT THREE YEARS, THAT MONEY IS NO LONGER THERE.
AND MY LAST QUESTION, MR. BEACH, I HOPE.
ON THE CHARTS, THE TOTALS AT THE BACK, DO THEY TOTAL TO ANYTHING ON THIS PRESENTATION? YES, SIR. WHAT DO THEY TOTAL TOO.
IT'S THE TOTAL. SO, FOR EXAMPLE, YOU CAN SEE THE ESSER 2 AMOUNT BEING $49,326,903.
IF YOU GO TO THE ESSER 2 FUNDING PLAN AND THE VERY, VERY LAST PAGE, YOU'LL SEE $49,326,903.
OKAY. AND THEN SAME THING FOR ESSER 3 WHEN YOU DO THAT, IF YOU GO TO THE VERY LAST PAGE ON THE ESSER 3 FUNDING PLAN, YOU'LL SEE THAT TOTAL AMOUNT IN THE FAR RIGHT COLUMN ON THE LAST PAGE AT $110,781,217.
SO WHAT WE'RE SAYING IS EVERYTHING MAY BE NOT EXPENSED YET, BUT IT HAS BEEN ALLOCATED.
YES, SIR, ALL FUNDS HAVE BEEN ALLOCATED THROUGH THAT PROCESS.
IS THERE ANY CHANCE WE GET TO THE END OF THIS AND WE DIDN'T SPEND IT ALL OR WE SAVED SOME OR WOULD WE REALLOCATE? YES, SIR. YES, SIR.
AND WILL ALL OF THAT COME BACK TO THE BOARD IF AND WHEN THAT HAPPENS.
LAST YEAR IT WAS 13.9 MILLION.
BUT WITH THE TRS SURCHARGE INCREASING, WE HAVE SOME FLEXIBILITY IN THERE ON THAT.
BUT THERE WILL BE EXAMPLES WHERE IT'S IN PAYROLL.
WE HAVE TO GIVE US SOME COVERAGE IN CASE IT COMES IN HIGHER.
FOR EXAMPLE, SUMMER SCHOOL, THE 5.7 MILLION WE SPENT IN ESSER FUNDS ON SUMMER SCHOOL AND INTERSESSION EXCEEDED WHAT WE ALLOCATED, BUT BECAUSE OF THE FLEXIBILITY WE WERE ABLE TO COVER THAT.
NOW WE NEED TO HIT THE GENERAL FUND.
OKAY. AND LAST MY REQUEST WOULD BE ON THESE CHARTS YOU GAVE US MAYBE A COLOR CODE OR JUST A CHECK MARK FOR THINGS THAT BECOME ONGOING, THAT ARE ONGOING.
THANK YOU. I HAVE NUMEROUS QUESTIONS, AND I'LL START WITH MR. MILLER'S DEAL OF IDENTIFYING ON THE CHARTS WHAT WE HAVE ALREADY APPROVED AND WHAT IS ALREADY IN PROGRESS WOULD BE OF GREAT BENEFIT. YOU TALKED REAL FAST GOING THROUGH AND WE'VE SEEN THIS SEVERAL TIMES, BUT EVERY TIME I SEE IT, I STILL GET FURTHER AND FURTHER CONFUSED WITH A LOT OF THINGS.
SO ON PAGE 10 WHERE THIS IS A YEAR TO DATE OR, THIS IS THE END OF AUGUST FOR ESSER 2.
SO ARE YOU SAYING RIGHT NOW THAT IS 26 MILLION OR IF ON THIS SHEET OF PAPER, I WILL FIND THAT
[00:25:04]
ADDITIONAL 16 MILLION HERE? THAT WAS ONE QUESTION.THE NEXT ONE YOU SAID, WAS THERE SOME THINGS THAT WE NEED TO GET BACK WITH CNI AND FIGURE OUT? MY QUESTION IS, THOSE KIND OF COMMENTS DON'T GIVE ME CLARITY BECAUSE IF SINCE EVERY DOLLAR HAS BEEN ALLOCATED, IF YOU'RE THINKING OF ADDING NEW THINGS, THEN THAT MEANS IT'S GOING TO REPLACE SOMETHING THAT'S HERE.
SO MY FIRST QUESTION IS, WHERE'S THE 16 MILLION THAT YOU WERE TALKING ABOUT FOR RETENTION? IS THAT COMING OUT OF THE 49 THAT'S BEEN ALLOCATED FOR ESSER 2? GREAT QUESTION. YES, MS. GRIFFIN, SO WHAT YOU SEE ON SLIDE 10, THAT IS THE FUNDS THAT HAVE BEEN EXPENSED THROUGH AUGUST OF 2022, THAT MONEY IS SPENT.
YOU CAN SEE IN COLUMN TWO THAT IS BUDGETED AND ALLOCATED.
SO THAT WAS THE FIGURE YOU WERE REFERRING? YES, MA'AM. SO THOSE FUNDS HAVE NOT BEEN EXPENSED YET BECAUSE WHEN THE BOARD APPROVED THAT RETENTION STIPEND, IT'S TO BE 25% IN OCTOBER.
50% IN DECEMBER AND 25% IN MARCH.
SO WE HAVE THE REMAINDER OF WHATEVER THAT NUMBER IS FOR 49.
BUT IT DOES NOT MEAN THAT THEY'VE SPENT THOSE FUNDS YET.
AND SO TO FOLLOW UP ON YOUR OTHER QUESTION OF WHEN WE MEET WITH CNI AS THEY GET QUOTES OR MEET WITH THEIR TEAMS, THEY COME BACK AND SAY, YOU KNOW WHAT, WE HAD REQUESTED $400,000 FOR THIS RESOURCE.
THAT VENDOR CAN'T PROVIDE IT DUE TO TIMELINE ISSUES, WHATEVER THAT MAY BE.
THEY WILL BE REALLOCATING THE AMOUNTS THAT HAVE BEEN IDENTIFIED ON THESE CHARTS.
THAT'S CORRECT. FOR EXAMPLE, IF THEY CAME IN AND SAID, YOU KNOW WHAT, WE NEED, YOU KNOW, SAY THERE'S 100,000 REALLOCATE AND REQUEST FOR $10 MILLION DOLLARS, WE CAN'T SAY WE'RE GOING TO GRANT 10 MILLION IN THAT ALLOCATION BECAUSE THAT'S NOT ENOUGH FUNDING TO MEET THAT NEED.
IT'S GOING TO BE DOLLAR FOR DOLLAR IN THE REALLOCATION.
AND WHEN WE TALK ABOUT THE STIPENDS AND SINCE TWO ROLLS OVER INTO THE HALF OF YEAR 2023, SO IN 2023, 24 SCHOOL YEAR, WE WILL BE USING RETENTION FUNDS FROM BOTH ESSER ONE, I MEAN.
ESSER 2 AND ESSER 3 OR WILL IT JUST BE WELL, JUST ANSWER THAT ONE.
NO. GOOD QUESTION. ESSER 2 EXPIRES SEPTEMBER OF 2023.
SO WHEN WE GET INTO THE 23-24 SCHOOL YEAR, WHICH IS NEXT YEAR, THAT RETENTION STIPEND, IF YOU LOOK AT THE ESSER 3 FUNDING PLAN AT THE VERY FIRST PAGE AT THE VERY TOP 23-24 COLUMN, YOU WILL SEE 16 MILLION ALLOCATED FOR THOSE RETENTION STIPENDS.
SCHOOL WILL TAKE CARE OF THE RETENTIONS WE HAVE PLANNED FOR THIS ENTIRE SCHOOL YEAR.
I'M ASSUMING THAT ON THIS CHART, THE TOPICS THAT HAVE ZEROS BY THEM FROM THE FIRST COLUMN TO THE END TOTAL COLUMN.
THIS WAS WISH NOT APPROVED OR WHATEVER.
AND WAS IT THE IDEA TO SHOW US THAT ALL OF THIS WAS ASKED FOR? IS THAT WHAT THE DEAL IS? YES, MA'AM.
THE VERY FIRST ITEM IS THE PRIVATE CELLULAR NETWORK.
AND AS MR. YEAGER PRESENTED TO YOU ALL AND THE DATA THAT SHOWED IT WAS NOT WITH THE TIMELINE ISSUES OF THE TOWERS BEING BUILT, BUT ALSO THE FEASIBILITY FEEDBACK WAS NOT TO PROCEED WITH ALL CELL TOWERS.
AND SO THAT'S WHERE THAT DOLLAR AMOUNT WAS ZEROED OUT.
AND THAT WAS IN A PRIOR FUNDING PLAN THAT THE BOARD DID SEE, AND IT IS POSTED ON THE WEBSITE.
SO WE KEPT THAT IN THERE TO SHOW FOR TRANSPARENCY.
[00:30:03]
AND SO WE ZEROED IT OUT TO SHOW WHAT WAS IN A PRIOR PLAN.IS THERE EVER A POSSIBILITY OR IS THIS PART OF CNI REVIEW OF THESE ITEMS THAT DON'T HAVE A DOLLAR AMOUNT ASSIGNED THAT AS WE GET THROUGH THE YEAR AND ARE ASSESSING WHERE OUR STUDENTS ARE FOR ACHIEVEMENTS THAT SOME OF THESE WOULD BE ADDED OR? YES, THROUGH THAT PROCESS.
YES, MA'AM. I'M MAKING THAT ASSUMPTION.
AND I'LL LET DR. LOPEZ SPEAK TO THAT.
THE FIRST PRONG IS THE MOST IMPORTANT THING THAT WE'RE LOOKING AT IS RETAINING OUR WORKFORCE.
SO THAT'S ONE OF OUR ANALYTICS.
NOW, IF IT'S NOT GOING TO BE A SIGNIFICANT INCREASE, YOU KNOW, WHEN I SAY SIGNIFICANT, LIKE $100 OR $50 MORE PER EMPLOYEE, THEN WE COULD LOOK AT WHAT NEEDS TO BE HAPPENING FOR THE CNI DEPARTMENT.
BUT IF WE HAVE PEOPLE IN THE CHAIRS RIGHT NOW, THAT'S OUR PRIORITY.
AND IN PARTICULARLY I'M CALLING IT, I GUESS THE BIG FOUR, THE TEACHERS, THE NURSES, THE LIBRARIANS AND THE COUNSELORS. RIGHT.
SO THOSE ARE THE MAIN ONES THAT WE'RE LOOKING TO SEE IF WE CAN GIVE AN INCREASE TO.
WE WOULD LOVE TO GIVE AN INCREASE TO EVERYBODY, BUT WE REALLY NEED THOSE PEOPLE IN THE CHAIRS TO FULFILL OUR GOALS AND HIT THE EXPECTATIONS THAT THE COMMUNITY EXPECTS FOR A HIGH PERFORMING SCHOOL DISTRICT.
OKAY I'M CONTINUING, MR. BEACH AM I FINE? BEG YOUR PARDON. AM I FINE.
ALL RIGHT. SO WE HAVE HAD A COUPLE OF I DON'T KNOW WHAT TO CALL THEM AND WHEN WE HAVE TRIED TO EXPLAIN THE DIFFERENCE BETWEEN MENTAL HEALTH AND SEL AND BEHAVIOR.
AND I SEE HERE WE ADDED SOME BEHAVIOR FACILITATORS, BUT I THINK THEY ENDED UP BEING IN ISS.
AND ONE OF MY CONCERNS IS IF YOU READ THROUGH THE CAMPUS IMPROVEMENT PLANS THAT WE GOT, THERE'S A THREAD THAT'S IN ALL OF THOSE PLANS THAT IS TALKING ABOUT STUDENT MANAGEMENT IN THE CLASSROOM.
SO MY QUESTION ON 12 ON THE CHART, WE ASSIGNED THESE PEOPLE, DID THEY RECEIVE THE APPROPRIATE PROFESSIONAL DEVELOPMENT THAT'S REQUIRED SO THAT WE CAN DEAL WITH WHAT THESE ISSUES ARE, OR DID WE REASSIGN PEOPLE FROM OTHER PLACES TO JUST FILL THAT SEAT.
IF I LOOK AT THE CAMPUS IMPROVEMENT AND THIS IS LINDA GRIFFIN TALKING THAT IT APPEARS TO ME THAT THE MENTAL HEALTH INITIATIVES AND THE SEL INITIATIVES ARE NEEDED TO HELP CLASSROOM MANAGEMENT.
I UNDERSTAND ISS WE WANT TO CAPTURE THAT BEFORE THEY GET TO THE ISS ROOM.
SO MY DEAL IS, ARE WE GOING TO LOOK AT THINGS THAT CAN INCREASE AND HELP OUR STUDENTS AS A RESULT OF THIS TWO AND ONE HALF YEAR OF COVID AND HOW TO BEHAVE? BECAUSE IF THERE ARE FUNDS THAT'S AVAILABLE, I JUST WANT TO KNOW WHY THAT IS NOT ONE OF OUR INITIATIVES WITH THIS FUND. AND AS MUCH AS WE HEAR FROM THE GOVERNOR AND EVERYBODY ELSE IN AUSTIN THAT HELP IS COMING FOR MENTAL HEALTH.
Y'ALL KNOW IT'S NOT COMING, OK.
SO I'M LOOKING FOR THE INTERVENTION THERE.
AND THROUGH THOSE UMBRELLAS AND MAYBE THERE ARE OTHER UMBRELLAS THAT I DON'T KNOW ABOUT.
SO WE'RE TALKING ABOUT LIKE DIFFERENT ASPECTS HERE.
DEALING WITH THE ESSER FUNDS, THERE WAS NO STAFFING THAT WENT INTO ANY OF THE SCHOOLS, SO THERE WAS NOBODY THAT WE CREATED A STAFFING AMOUNT FROM THIS UMBRELLA FOR THIS.
ANY OF THEIR STAFFING CAME FROM OUR REGULAR BUDGET.
SO THAT WAS OUR OPERATION BUDGET? YES, MA'AM. THE SECOND PART TOO IS MENTAL HEALTH IS A VERY COMPLEX, MULTILAYERED ISSUE.
[00:35:08]
I AGREE. AND WHAT THE THING IS OUR COUNSELORS ARE NOT THERAPISTS.LET ME SAY THAT ONE MORE TIME.
OUR COUNSELORS ARE NOT THERAPISTS.
THEY COUNSEL CHILDREN FOR ACADEMIC PROGRESS.
NOW THEY DO HAVE OTHER SOCIAL EMOTIONAL BACKGROUNDS TO HELP KIDS GET THROUGH, BUT THEY'RE NOT THERE TO DIAGNOSE A CHILD, PROVIDE REMEDIES, GIVE THEM THERAPY ON A DAILY BASIS.
WE DON'T HAVE THE MANPOWER TO DO THAT FOR 55,000 CHILDREN.
WHAT THE PROBLEM THAT WE'RE HAVING IN THE DFW AREA IS PEOPLE NOT KNOWING HOW TO GET ACCESS AND THEY'RE BEING ASSURED OF ACCESS AVENUES FOR PEOPLE THAT HAVE THESE TYPE OF NEEDS.
NOW THE SECOND PART TO IT IS WE TALK ABOUT BEHAVIOR.
SOMETIMES BEHAVIOR IS NOT MENTAL HEALTH RELATED.
THERE'S OTHER SOCIAL EMOTIONAL ISSUES THAT ARE GOING ON.
AND WE HAVE BEHAVIOR THERAPISTS AND EVERYTHING ELSE THAT ARE GOING ON.
WE HAVE KIDS WITH WHAT I CALL TRUE BEHAVIOR CONCERNS THAT ARE DIAGNOSED AND ARE IN THE SPECIAL ED ENVIRONMENT AND WE WORK TO GET THEM IN THE PROPER AREAS.
WE'RE NOT TALKING ABOUT THOSE.
WE'RE TALKING ABOUT THE KIDS THAT DON'T HAVE THAT AND RUN INTO ISSUES.
NOW THE ISS THE THREE PROBLEMS WITH NOT HAVING AN ISS FIRST IS BECAUSE WHERE DO YOU PUT THE KIDS THAT ARE BEING A CONSTANT DISRUPTION TO THE CLASSROOM? THOSE ARE THE KIDS THAT ARE SCREAMING FOR HELP AND YOU NEED SOMEBODY THAT'S BEEN WORKING BEHAVIORALLY WITH THEM.
THE MOST SEVERE KIDS ARE THE HARDEST.
THEY'RE NOT GOING TO TURN AROUND IN A DAY.
THEY'RE NOT GOING TO TURN AROUND WITH A FEW SESSIONS.
ON THE OTHER HAND, YOU HAVE THE ONES THAT ARE BORDERLINE THAT PICK AND CHOOSE THE DAY.
YOU KNOW, THEY'RE GOOD FOR TWO WEEKS AND THEN THEY'RE BAD.
AND WE ALL HAD THOSE IN IN SCHOOL.
AND WHEN I WAS A PRINCIPAL, WE WORKED WITH THOSE CHILDREN.
BUT NOW THAT IS MAGNIFIED SINCE POST COVID.
AND SO WHAT WE'RE TRYING TO DO IS TEACH THAT CLASSROOM RELEVANCE.
THEY'RE NOT THERE TO PERFORM SURGERIES.
THEY'RE NOT THERE TO ADMINISTER AND PRESCRIBE MEDICATION.
THEY'RE NOT THERE TO ANALYZE AND SAY, HEY, THIS IS YOUR SICKNESS, RIGHT? THERE'S OTHER HEALTH PROFESSIONS TO DO THAT.
AND EVEN IF THEY WERE, WE COULDN'T DO THAT.
RIGHT. AND SO AS WE'RE WORKING THROUGH THIS, THE MENTAL HEALTH ASPECT COMMUNITY WIDE, WE'RE GOING TO BE BRINGING IN A PROPOSAL AGAIN THAT YOU ALL SAW IN JUNE.
I VETTED IT FOR THE PAST FOUR MONTHS.
I'M STILL VETTING IT THROUGH SOME PROFESSIONALS THAT I REALLY TRUST AND TO SEE IF THIS COULD BE A BRIDGE FOR US TO GET THROUGH, BECAUSE NOT HAVING NOTHING DOESN'T HELP.
AND GIVING THEM THE THE RELIEF THEY NEED IS THE KEY.
AND SO WE'RE DOING OUR BEST TO DO THESE THINGS.
WE'D STILL BE RUNNING INTO A LOT OF THE SAME SITUATIONS.
SO THAT'S WHERE SOME OF THAT MONEY IS.
AND SO WE HAVE NOT REALLOCATED SOME OF THAT MONEY BECAUSE WE'RE STILL VETTING THIS PRODUCT.
AND I APPRECIATE YOUR COMMENTS AND YOUR SHARING THE VISION THAT YOU HAVE IN ACCOMPANYING THAT BECAUSE AS LARGE AS WE ARE AND AS LARGE AS WE ARE AS A TRI CITY, NOT TO HAVE A HOSPITAL OR OTHER THINGS THAT ARE AT OUR FINGERTIPS, IT'S NOT ALL WE CAN'T DO IT ALL.
BUT AT THE SAME TIME, ANYWHERE WE CAN ASSIST AT SOME LEVEL.
AND I JUST WANTED TO MAKE SURE THAT SOME ESSER FUNDS WOULD BE USED TO ASSIST IN THAT WHATEVER YOU AND YOUR STAFF AND ALL COME UP WITH, BUT ALSO THAT THIS IS AN ONGOING PROBLEM THAT WE AS A DISTRICT IS GOING TO HAVE TO BASICALLY ADDRESS.
AND WITH THAT, MR. BEACH. THANK YOU.
THANK YOU, DR. RINGO, FOR THE INFORMATION.
I'M GOING TO ENCOURAGE EACH ONE OF THE COMMITTEE MEMBERS, IF YOU HAVE OTHER QUESTIONS, SINCE WE RECEIVED THESE DOCUMENTS TODAY, THAT IF YOU DO HAVE OTHER QUESTIONS BEFORE OUR MEETING NEXT WEEK, THAT YOU WOULD EMAIL MR. RINGO AND AND LET HIM ANSWER THOSE QUESTIONS FOR YOU, JUST LIKE HE HAS TODAY FOR WHAT WE'VE ALREADY DISCUSSED HERE TODAY, BECAUSE THERE MAY BE SOME OTHER DEEP DIVES.
[00:40:01]
I KNOW THAT THERE MAY BE OTHER QUESTIONS FROM OTHER COMMITTEE MEMBERS OR OTHER MEMBERS OF THE BOARD, BUT AGAIN, YOU WANT TO BE AT LIBERTY TO DO THAT AND LET THEM SPEAK.SO, MR. GLICK, YOU HAVE A QUESTION? YES, SIR. THANK YOU FOR DR.
COULD YOU EXPLAIN LINE 78 INCREASE IN STIPENDS FOR H.B.
3 FOR 4. I THINK THAT'S WHAT DR.
LOPEZ WAS JUST REFERENCING FOR THE SUM OF SIX AND A HALF MILLION DOLLARS.
OH, YES. THAT IS THROUGH THE DISCUSSIONS OF ONE TEAM MEMBERS HAVE SAID SUPPLY CHAIN ISSUES, WHATEVER MAY BE, AND THE DISCUSSIONS OF WITH THE BUDGET PICTURE ON THE GENERAL FUND SIDE BEING ABLE TO INCREASE.
WHAT THAT AMOUNT AND HOW THAT'S DIVIDED OUT RIGHT NOW, I DON'T HAVE A RECOMMENDATION, BUT FOR FISCAL YEAR 23, 24, THERE'S BEEN ROUGHLY AN ADDITIONAL 6.5 MILLION AT THIS TIME THAT HAVE BEEN IDENTIFIED THAT COULD BE USED TO INCREASE STIPENDS.
OKAY SO WHEN YOU SAY COULD BE WHAT IS THE INFERENCE THERE? THE INFERENCE BEING, AS DR.
LOPEZ NOTED, BEING LOOKED AT FIRST AND FOREMOST, THE CORE FOUR FROM WHAT HOUSE BILL 3 IDENTIFIES AS THE TEACHER, NURSE, COUNSELOR, LIBRARIAN AND LOOKING AT WHAT IS OUR NUMBER AND DIVIDING THAT OUT AND THAT POTENTIALLY BEING INCREASING A STIPEND FOR THOSE CORE FOUR IN THIS PROCESS FOR NEXT YEAR.
SO IS THIS A PLACEHOLDER OR A REALITY? IT WILL BE. IT'S IN THE DISCUSSIONS AND THE DECISION MAKING PROCESS FOR ESSER 2 AND ESSER 3 IS JUST NOT BRENT RINGO, IT IS THAT ESSER TEAM, ALONG WITH ROUND TABLE AND DR.
LOPEZ AND IT IS A POSSIBILITY AND IN THE PLAN IT'S BEING DRAFTED IN THE PLANS FOR NEXT YEAR.
BUT ARE WE PUBLICIZING THOSE NUMBERS.
SINCE WE DON'T KNOW WHAT THAT LOOKS LIKE ON THE BREAKOUT AND WHAT THAT INCREASE WOULD BE? WE'RE NOT PUBLICIZING AT THIS TIME, BUT IT IS IN OUR ESSER PLAN TO SHOW THE TRANSPARENCY OF THE DOLLARS AND HOW THEY'RE BEING ALLOCATED.
MR. GLICK, WHAT WE'RE HOPING THIS IS WE DO THIS UPDATE EVERY SIX MONTHS, AND THIS WAS JUST A LITTLE EARLY AND WE WERE HOPING TO DO IS GIVE BY DECEMBER OR WHEN WAS THIS DO JANUARY OR DECEMBER, WE'LL DO A PUBLIC HEARING IN DECEMBER TO GET FEEDBACK OR MORE INPUT.
WE WERE HOPING AT THAT TIME TO BE ABLE TO SAY, WE WANT WE'RE GOING TO AND WE WILL MOTION FOR THIS APPROVAL AND DO IT EARLY SO PEOPLE COULD SIGN THEIR CONTRACTS AND BE GUARANTEED THAT MONEY. SO WE'RE LOOKING AT MAINLY THE TEACHERS, THE NURSES, THE LIBRARIANS AND THE COUNSELORS, BECAUSE NORMALLY JUST FOR CLARIFICATION, WHEN WE SPEAK TEACHERS, THAT'S THE FOUR WE'RE SPEAKING ABOUT.
THIS DOES NOT INCLUDE CAMPUS BASED ADMINISTRATORS.
THIS DOES NOT INCLUDE CENTRAL OFFICE OR ALL THE OTHERS WOULD KEEP WHAT WE HAVE.
THIS IS GOING TO BE AN ADDITION TO.
RINGO, I DO HAVE A QUICK QUESTION ON THE ESSER 2 FUNDING ON PAGE ONE, 2.1 HVAC REDESIGN AND WE GO INTO 22-23 ADDITIONAL 500,000.
AND THERE'S NO ADDITIONAL COMMENT OR ABOUT WHAT THAT IS USED FOR.
GREAT QUESTION. AND, MR. GONZALES, I BELIEVE IT WAS AUGUST, THE AUGUST BOARD MEETING.
AND SO THOSE DOLLARS IN COLUMN A WHICH WERE AS THE PROCESS STARTED, WHICH TEA ORIGINALLY APPROVED BASED OFF NUMBERS AND AS INFLATION HIT AND THE DESIGN COST INCREASE THAT $500,000 WAS THAT SO YOU CAN SEE THAT ENTIRE PROJECT FOR HVAC, THOSE ITEMS ALL GO TOGETHER AND SO IT FUNDS WHAT THE BOARD APPROVED WITH THAT INCREASE IN AUGUST AT THE BOARD MEETING.
AND I GUESS IN MY LAST QUESTION, IN ITEM 9 ON PAGE 1 ABOUT THE INTERSESSION STAFFING.
WE JUST HAD A FALL BREAK THEN WE DIDN'T DO INTERCESSION.
SO WILL THAT NUMBER CHANGE OR WOULD THAT BE A DIFFERENT? THAT WILL CHANGE. BE ALLOCATED SOMEWHERE ELSE? YES, SIR. YEAH. AND WE KEPT THAT THERE TO GET THROUGH SUMMER SCHOOL THIS PAST SUMMER BECAUSE WE IT'S SUCH A VARIANCE IN WHAT WE SPEND FOR SUMMER SCHOOL.
THERE WERE DOLLARS THAT HAVE BEEN ALLOCATED TO MEET THOSE NEEDS AND WHEN THOSE IF WE DON'T HIT THAT DOLLAR AMOUNT, WE DO REALLOCATE THOSE DOLLARS AND THAT WILL BE FUNDS THAT WILL HAVE TO BE REALLOCATED.
[00:45:07]
LOPEZ ON THOSE, WHEN Y'ALL DO THAT, I'D APPRECIATE THAT SO THAT WE CAN HAVE SOME COMMUNICATION AND KNOW MAYBE BEFORE THE BOARD MEETING NEXT WEEK ANY OTHER. MR. GRIFFIN. MR. MILLER EVERYBODY GOOD? OKAY. THANK YOU, MR. RINGO. OKAY, WE'RE GOING TO MOVE ON NOW AND WE'RE GOING TO GO TO ITEM NUMBER THREE AND RECEIVE THE BOARD OF TRUSTEES CONTRACT RENEWAL REPORT FOR OCTOBER 22-23.TO MR. BEACH, MEMBERS OF THE BOARD OF TRUSTEES AND DR.
LOPEZ, WE DO HAVE BEFORE YOU OUR OCTOBER RENEWAL REPORT, WHICH WE DO HAVE 16 CONTRACTS.
I'LL BE HAPPY TO ANSWER ANY QUESTIONS THAT YOU MIGHT HAVE ABOUT THE RENEWAL REPORT.
MR. MILLER. ONE QUICK ONE ON THE PEACE OFFICER SECURITY DEVICES, WILL YOU DEFINE WHAT A SECURITY DEVICE WOULD BE? THAT COULD BE A THAT COULD BE WELL I MIGHT, SHELLEY DR.
GARRETT, I DON'T WANT TO SPECULATE.
TALKING ABOUT, THE SECURITY ONES.
17 OR THEIR DESCRIPTION IS THE SAME THING.
OH, YOU'RE TALKING ABOUT 7019 AND 7022.
THOSE ARE ACTUAL CONTRACTS THAT ARE USED FOR ADDITIONAL SERVICES THAT ARE PROVIDED THROUGH PEACE OFFICERS AND SECURITY SERVICES FOR EXTRACURRICULAR EVENTS.
AND WE HAVE TWO SETS OF CONTRACTS, TWO DIFFERENT CONTRACTS.
AND THE REASON WE DO THAT, THOSE CONTRACTS THAT WAY.
SO WE'RE CONSTANTLY HAVING TO ISSUE AN ADDITIONAL RFPS TO FIND ADDITIONAL OFFICERS THAT CAN WORK.
ARE THOSE OFFICERS TYPICALLY WITHIN THOSE POLICE DEPARTMENTS OR ARE THEY OUTSIDE? THEY'RE INSIDE THEIR DEPARTMENTS.
EVERYTHING IS INSIDE OUR THREE COMMUNITIES? YES, SIR. OKAY.
YES, SIR. ANY OTHER QUESTIONS? OKAY. MR. BOOKER, WE'RE GOING TO TAKE YOU TO NUMBER FOUR, WHICH WILL RECEIVE THE COOPERATIVE PURCHASING REPORT, THE NEXT REPORT BEFORE YOU IS AN ANNUAL REQUIREMENT BY STATUTE TO INFORM THE BOARD OF TRUSTEES OF THE COOPERATIVE FEES THAT WE'VE PAID OVER THE LAST 12 MONTH PERIOD.
THE TOTAL OF WHICH IS $97,260 THAT WE'VE PAID IN ANNUAL FEES.
YOU'LL SEE THAT BUY BOARD IS PROBABLY ONE OF THE MOST WIDELY USED CONTRACTS, BUT THAT IS THE ANNUAL FEES WE'VE PAID IN THE LAST 12 MONTHS.
ANY QUESTIONS FROM THE COMMITTEE.
SEEING NONE WE'LL MOVE ONTO ITEM NUMBER FIVE.
REVIEW THE AUGUST 2022 TAX REPORT.
KRISTI COOPER. GOOD AFTERNOON, MR. BEACH, BOARD OF TRUSTEES AND DR.
AS OF TODAY, I DID CHECK WERE AT 99.30.
THERE WERE NO REFUNDS THAT EXCEEDED $500 AND WE'VE ALREADY GOT COLLECTIONS COMING IN FOR 2022.
THOSE BILLS WENT OUT THE FIRST WEEK OF OCTOBER AND WE WERE IN OFFICE LAST WEEK AS WELL.
DO YOU HAVE ANY QUESTIONS, ANY QUESTIONS FOR? MR. MILLER. JUST REAL QUICK ON THIS 99.09, DOES THAT IN THAT NUMBER, ARE THERE SOME ACTUAL COLLECTIONS WHERE THEY WERE SENT FOR COLLECTION AND WE RECEIVED IT, OR DOES THAT MEAN EVERYBODY JUST PAID AND WE ONLY HAVE MAYBE 1%, LESS THAN 1% THAT WE'RE ACTUALLY TRYING TO COLLECT? THAT IS OF OUR BASE LEVY COLLECTIONS, ONLY 1%, AND THAT TAKES IN CONSIDERATION WHAT WE HAVE ALREADY, THE SUPPLEMENTAL ADJUSTMENTS AND REFUNDS THAT TAKE PLACE.
WHAT'S THERE IS OUR ACTUAL TAX ROLL AND WHAT WE'VE ACTUALLY COLLECTED.
MOVING ON TO ITEM NUMBER 6, RECEIVE THE STUDENT NUTRITION SERVICE QUARTERLY MANAGEMENT UPDATE.
OKAY, HOLD ON. SORRY, I'M SHORT.
GOOD AFTERNOON, CHAIRMAN BEACH, COMMITTEE MEMBERS.
TRUSTEES. DR. LOPEZ, I AM HERE WITH YOUR S&S QUARTERLY REPORT.
[00:50:08]
YOU'LL SEE THE NUMBERS IN RED ARE THIS SCHOOL YEAR TO DATE, BUT ACTUALLY THEY ONLY REFLECT AUGUST NUMBERS.SO WE'LL DRILL DOWN INTO THIS A LITTLE BIT MORE IN THE NEXT SLIDES.
FIRST, WE'LL TALK ABOUT BREAKFAST.
SO WE COMPARE OUR BREAKFAST PARTICIPATION TO THE SCHOOL NUTRITION ASSOCIATION AVERAGE FOR OTHER DISTRICTS IN THE NATION FOR BREAKFAST. SO YOU CAN SEE IN AUGUST WE WERE A LITTLE BIT BEHIND WHAT WE DID LAST YEAR, BUT WE ARE ACTUALLY ENCOURAGED BECAUSE SEPTEMBER AND OCTOBER NUMBERS WERE MUCH HIGHER AND WE DID ADD 9 NEW BREAKFASTS IN THE CLASSROOM SCHOOL, ELEMENTARY SCHOOLS THIS YEAR.
SO THAT REALLY HELPS WITH OUR BREAKFAST PARTICIPATION.
AND THEN FOR LUNCH, THE SAME THING WE ARE COMPARING TO THE SCHOOL NUTRITION ASSOCIATION MEAN AND WE WERE FOR AUGUST, WE WERE DOWN A LITTLE BIT OVER LAST YEAR, BUT AUGUST IS TYPICALLY A SLOWER MONTH FOR US AS IT TAKES A WHILE FOR STUDENTS AND PARENTS AND EVERYBODY TO GET KIND OF USED TO COMING BACK TO THE CAFETERIA AND USED TO COMING BACK TO SCHOOL.
SO SEPTEMBER AND OCTOBER SO FAR ARE MUCH HIGHER AT ABOUT 67%.
OKAY, SO THIS IS AN INTERESTING SLIDE.
SO WE COMPARE THIS AGAINST THE COUNCIL OF GREAT CITY SCHOOLS MEDIAN, AND THAT'S 77 OF THE LARGEST URBAN SCHOOL DISTRICTS. SO IF YOU SEE 19-20 AND 2120 OR 2021, THOSE WERE OUR COVID YEARS.
SO OUR REVENUE WAS MUCH LOWER THAN OUR EXPENSES.
BUT YOU CAN SEE FOR THE PAST SCHOOL YEAR, WE HAD A REALLY STRONG YEAR WITH FREE MEALS INCREASING OUR REVENUE AND WE HAD SOME FEDERAL GRANTS, 2.1 EMERGENCY OPERATING COST GRANT, 1.2 MILLION SUPPLY CHAIN ASSISTANCE GRANT THAT HELPED OFFSET OUR EXPENSES.
MEAL DEBT I WANT TO TOUCH ON THIS.
SO THIS IS A SLIDE WE ADDED AGAIN THIS YEAR.
WE DIDN'T HAVE TO WORRY ABOUT MEALS AT LAST YEAR AS ALL STUDENTS ATE FREE.
BUT WE'VE TRIED TO TAKE A REALLY PROACTIVE APPROACH WITH OUR NON CEP SCHOOLS, STARTING WITH THIS SUMMER ON ALL OF OUR SOCIAL MEDIA CHANNELS, REALLY TRYING TO GET THE WORD OUT TO PARENTS THAT WE WOULD BE PAYING AGAIN IN OUR NON CEP SCHOOLS. I ALSO EMAILED ALL OF THOSE PRINCIPALS TO MEET TO REVIEW OUR CHARGE POLICY BEFORE EVEN SCHOOL STARTED SO THEY COULD ASK ANY QUESTIONS ABOUT GOING BACK TO NORMAL, AS YOU MIGHT SAY.
AND I ASKED THEM TO DESIGNATE AS LIAISON AT THE SCHOOL TO WORK DIRECTLY WITH THE CAFETERIA MANAGER TO ADDRESS THOSE STUDENTS THAT MAY HAVE GOTTEN TO OR BEYOND THE CHARGE LIMIT.
ADDITIONALLY, AT OUR S&S OFFICE, WE SEND EMAILS AND ROBOCALLS STUDENTS ONCE THEY ARE AT -$15.
SO I THINK THE PROACTIVE APPROACH HAS HELPED.
SO NOW KIND OF BACK TO REVENUE AND EXPENDITURES.
SO WE LOST MONEY DURING COVID, BUT LAST YEAR WE HAD A REALLY STRONG YEAR DUE TO WHAT I HAD SAID BEFORE, STRONG REVENUE AND WE HAD SOME HELP AND OFFSETTING SOME OF OUR EXPENDITURES, WHICH HAS INCREASED OUR FUND BALANCE.
SO OUR FUND BALANCE, THE THRESHOLD IS THAT PURPLE LINE, AND WE CAN ONLY HAVE THREE MONTHS OF OPERATING EXPENSES ESSENTIALLY IN THE BANK. SO NOW WE NEED TO COME UP WITH A PLAN TO SUBMIT TO THE TDA OF HOW WE'RE GOING TO SPEND DOWN THAT FUND BALANCE OVER THE NEXT SEVERAL YEARS.
AND THEY'RE VERY PARTICULAR AS TO WHAT WE SPEND THE MONEY ON.
SO WE'LL HAVE TO SUBMIT THAT TO THEM.
THIS IS SOME OF THE THINGS THAT WE'RE LOOKING AT IS SOME OF OUR REFRIGERATION UNITS, OUR LARGER WALK INS, THOSE THAT ARE REALLY PRESSING ISSUES AND CAN'T WAIT.
SERVING LINE UPGRADES AND BRANDING.
[00:55:08]
KITCHENS. ALSO LOOKING AT SOME NEW KITCHEN EQUIPMENT.THAT WOULD BE GREAT IF WE HAD TILT SKILLETS IN OUR SCHOOLS.
AND THOSE ARE ESSENTIALLY JUST BIG BRAISING PANS.
BUT WHAT WE'RE REALLY EXCITED ABOUT IS TO GO BACK TO THE MOBILE FEEDING BUS.
SO WE HAD THIS PLAN PRE-COVID, AND IT JUST GOT PUT ON HOLD WITH ALL OF THAT.
SO WE'RE WORKING WITH TRANSPORTATION TO SOURCE A DECOMMISSIONED BUS.
AND IT WOULD BE REALLY GREAT FOR SITUATIONS LIKE WE JUST HAD AT BRANDENBURG IF YOU HAVE A, YOU KNOW, A BRIEF OR AN EVACUATION SO WE COULD USE IT FOR SOME EMERGENCY FEEDING OR EVEN IN THE SUMMER TO GET BEYOND OUR SUMMER SCHOOLS OUT INTO COMMUNITIES THAT MIGHT HAVE NEED.
AND WE'RE EXCITED TO USE IT FOR SOME SPECIAL EVENTS.
HARVEST OF THE MONTH, FARM TO SCHOOL AND REALLY DO SOME PROMOTIONS THAT WAY AS WELL.
AND THEN NEXT, WE REALLY WANT TO TAKE THIS YEAR TO FOCUS ON THE FUN AND OUR EMPLOYEES.
STUDENT NUTRITION THIS YEAR IS THE S&S ENERGY BUS.
SO I DON'T KNOW IF YOU SAW US AT CONVOCATION.
WE ALL HAVE THESE BRIGHT TIE DYE SHIRTS WITH THE S&S ENERGY BUS ON IT.
SO HOLLY FRIAS, THE ASSISTANT DIRECTOR OF OPERATIONS, AND I DID A BIG PRESENTATION FOR OUR STAFF AT THE BACK TO SCHOOL MEETING, REALLY FOCUSING ON HIS TEN RULES.
BUT IT'S REALLY ALL ABOUT FOCUSING ON THE POSITIVITY.
AND WE REALLY FELT LIKE IT WAS IMPORTANT TO FLIP THE SCRIPT THIS YEAR.
SO WE'RE TRYING TO REALLY FOCUS ON THE FUN AND THE POSITIVE.
THIS, AS WE CURRENTLY HAVE 45 OPEN POSITIONS.
IT IS A LITTLE DOWN FROM THAT NOW WE HAVE DONE SOME HIRING.
I WOULD SAY IT WAS MORE LIKE 25.
AND WITH THIS FOCUS ON OUR STAFF, WE HAVE THE OPPORTUNITY.
BROWN HAS WORKED WITH ME ON AN INCENTIVE PROGRAM FOR OUR STAFF TO GET TASN THAT'S THE TEXAS ASSOCIATION OF SCHOOL NUTRITION CERTIFICATION. SO THERE'S FIVE DIFFERENT LEVELS AND THEY'LL BE ABLE TO EARN ADDITIONAL PAY, HOURLY PAY FOR OBTAINING THOSE LEVELS.
AND I REALLY WE WANT TO HELP INSTILL THE VALUE IN THEM BY PUTTING OUR TIME NOT ONLY OUR MONEY, BUT OUR TIME AND OUR FOCUS AND OUR TRAINING IN THEM THIS YEAR.
SO WE'RE HOPING ALL OF THAT WILL BE VERY SUCCESSFUL FOR US.
WE'RE ALSO DOING WE TALKED A LOT ABOUT ADP IN THE BEGINNING.
SO MY PRESENTATION, WE'RE DOING AN AVERAGE DAILY PARTICIPATION AWARD FOR OUR SCHOOLS AND I THINK THAT THAT IS SUCH A GREAT MARKER OF HOW WELL A CAFETERIA IS DOING.
WHAT'S YOUR FOOD QUALITY? ARE YOU IS IT A FUN AND WELCOMING ENVIRONMENT? DO STUDENTS WANT TO EAT WITH YOU? SO I THINK THAT PARTICULAR MEASURE REALLY IS ALL ENCOMPASSING.
SO THOSE SCHOOLS THAT WIN, WE'RE GOING TO HAVE A BIG THEMED DINNER.
I'M KIND OF HOPING FOR MARDI GRAS, BUT WE HAVEN'T REALLY DECIDED, SO WE'LL SEE.
AND THEN ALSO IN THE BOOK, JOHN GORDON TALKS ABOUT HAVING A BIG, FUN GOAL.
SO MY BIG FUN GOAL FOR THIS YEAR IS TO HAVE A BIG DEPARTMENT WIDE EVENT, A FIELD DAY COOKOUT, AND WE HAVE SCHEDULED THAT IT WILL BE AT WILLIAM STADIUM THE DAY AFTER MEMORIAL DAY.
BUT THAT'S THE LAST CONTRACT DAY FOR MY EMPLOYEES AND HAVE SOME FUN WITH US.
I'M NOT WE ACTUALLY HAVE OUR SECOND MEETING TOMORROW OF OUR COMMITTEE.
[01:00:01]
SO THE COMMITTEE IS MADE UP OF MANAGERS, EMPLOYEES, MY EMPLOYEES AND SOME OF OUR OFFICE STAFF TO REALLY PUT ON A HOPEFULLY GREAT EVENT.SO PLEASE COME AND ALSO FOLLOW US.
SO IF ANY OF YOU ARE TIKTOKERS, HE'S GOT SOME REALLY CUTE VIDEOS ON THERE.
AND THAT'S JUST A GREAT WAY TO KEEP UP WITH WHAT'S HAPPENING IN OUR DEPARTMENT.
SO IF YOU HAVE ANY QUESTIONS, MISS MILLER, ON THE FUND BALANCE, WHEN DO YOU EXPECT TO RECEIVE ANY KIND OF INFORMATION FROM TEA OR WHOEVER TO WHAT YOU CAN DO? WELL, I KNOW. SO WHATEVER WE SPEND THE MONEY ON HAS TO BE DIRECTLY RELATED TO MEAL SERVICE OR OUR DEPARTMENT.
SO WE HAVE TO WE PUT TOGETHER A PROPOSAL OF WHERE WE THINK THE MONEY CAN BE BEST UTILIZED AND SEND IT TO THEM. AND TO THAT, SOME OF WHAT THE OTHER WAS IS SOME OF THE IDEAS THAT WE'RE WORKING THROUGH AND TRYING TO AND YOU'RE NOT GIVING A TIMELINE, IN OTHER WORDS, WHEN YOU HAVE TO SPEND IT? NO, SIR. NO, NOTHING LIKE THAT.
WE CERTAINLY DON'T WANT TO GO OUT AND SPEND IT ALL THIS YEAR.
I MEAN, WE REALLY PROBABLY WOULDN'T EVEN BE ABLE TO DO THAT BECAUSE, YOU KNOW, WE HAVE TO GO THROUGH THE PROCUREMENT PROCESS ON A LOT OF THINGS, BUT WE ALSO WANT TO BE COGNIZANT OF.
IT WAS NICE TO HAVE THAT FUND BALANCE WHEN WE HIT COVID SO.
WELL I REALLY LIKE THE ITEM NUMBER FOR THE KITCHEN EQUIPMENT THE TILT SKILLETS, BECAUSE THAT'S SHOWING THAT LADIES THAT ARE DOING THE COOKING AND EVERYTHING THAT YOU'RE REALLY INTERESTED IN CARING ABOUT WHAT THEY'RE DOING AND THEY'RE IN THE SCHOOL SO.
ANY QUESTIONS FOR ANY OF THE COMMITTEE MEMBERS? MR. MILLER. YEAH.
JUST REAL QUICK ON YOUR FIRST COUPLE OF SLIDES PARTICIPATION TREND WHERE YOU PUT THE PERCENTAGES UP AS A PERCENTAGE OF WHAT? IT'S THE PERCENTAGE SORRY, THE PERCENTAGE OF STUDENTS ENROLLED VERSUS STUDENTS EATING.
SO IT'S NOT ADA OR STUDENTS THAT ACTUALLY SHOW UP.
IT'S JUST THE PERCENTAGE OF STUDENTS ENROLLED.
PERCENTAGE OF ADA WOULD PROBABLY BE A LOT HIGHER THAN? YES BECAUSE ADA IS 97%.
RIGHT. MR. RINGO WOULD HAVE TO HELP ME.
YES. I THINK THAT THAT'S WHAT WE DO.
OKAY AND THEN ON THE CHART ON PAGE EIGHT.
HOW DO WE. JUST LOOKING AT THAT.
WHICH ONE IS THAT? KEEP GOING.
AND I KNOW COVID AFFECTED EVERYTHING.
ABSOLUTELY. WHAT IS THE PROCESS AND HOW DO WE GO ABOUT PRICING OUR MEAL PLANS OR OUR MEALS? OK SO WHAT WE DO IS THERE IS A FORM THAT'S A PAID LUNCH EQUITY TOOL THAT WE HAVE TO GO THROUGH AND CALCULATE IT. IT'S BASED OFF THE FEDERAL REIMBURSEMENT.
AND WE DIDN'T ONE OF THE THINGS THAT WE DID DO THIS YEAR IS, ALTHOUGH WE ARE CHARGING FOR MEALS IN OUR NON CEP SCHOOLS, IF YOU NOTICE THAT INCREASE WAS VERY MINIMAL.
SO IT'S REALLY LESS THAN THE PLE TOOL AND WE WERE ABLE TO DO THAT BECAUSE WE HAVE A FUND BALANCE.
SO WE'LL CONTINUE TO YOU ARE GOING TO HAVE TO HELP ME WITH PLE AND CLE'S AND ALL THAT.
PLE IS THE PAID LUNCH EQUITY TOOL.
SO IT'S A THING THAT THE USDA PROVIDES SO THAT ESSENTIALLY THAT YOUR MEALS ARE IN LINE, YOUR PAID MEALS ARE IN LINE WITH THE SUBSIDY YOU'RE GETTING FROM THE USDA SO THAT THE FREE MEALS AREN'T SUBSIDIZING THE PAY MEALS, ESSENTIALLY.
SO WHEN WE DID THAT, WE WANTED BECAUSE WE KNEW IT WOULD BE AN ADJUSTMENT FOR THOSE PARENTS TO PAY AGAIN, WE REALLY DID A VERY MINIMAL INCREASE.
I THINK IT WAS $0.10 AND WE WERE ABLE TO NOT MEET THE PLE TOOL BECAUSE WE HAVE THE FUND BALANCE. SO WHEN WE SEE HERE'S WHERE WE HAVE LOSSES IN THE YEARS WHERE WE HAVE PROFITS, IT'S NOT REALLY A PRICING ISSUE AS MUCH AS IT IS WHAT? NO. WELL, SO WHAT IT REALLY IS, IS LIKE THAT 17, 18 YEAR, THAT'S ABOUT NORMAL.
SO WE SHOULD MAKE A FEW MILLION DOLLARS EVERY YEAR, A COUPLE OF MILLION.
[01:05:07]
WHATEVER. THOSE REALLY LOW YEARS ARE STRICTLY DUE TO COVID.I DON'T THINK THAT I'VE BEEN HERE FOR 15 YEARS.
I DON'T THINK WE'VE EVER LOST MONEY LIKE WE DID THAT PAST TWO YEARS.
RIGHT. AND WHEN YOU BUDGET, DO YOU BUDGET BREAK EVEN OR DO YOU BUDGET FOR THAT SLIGHT PROFIT? WE DO BUDGET, I WOULD SAY FOR THIS SLIGHT PROFIT.
SO OUR EXPENDITURES WILL LIKELY BE MORE THAN OUR REVENUE.
YES. HOW MUCH ARE OUR MEALS? OH, GOODNESS. $2.75 FOR.
I'M SORRY FOR LUNCH AND $3.25 FOR HIGH SCHOOL LUNCH AND $1.85 FOR BREAKFAST, I THINK.
WE'RE OUT OF WELL, COMING OUT OF COVID THIS YEAR, DID WE HAVE TO COMPLETE THAT FORM? YES MA'AM. AND IT IS.
AND IS IT AS STILL DIFFICULT TO GET PARENTS TO COMPLETE THAT FORM AND RETURN IT? I WOULD SAY YES, BUT I HAVE HAD A LOT OF GREAT HELP FROM I REALLY.
AND WHO WAS I COMMENTING WITH THIS ABOUT RECENTLY? THERE HAS BEEN GREAT TEAMWORK WITH DR.
HEMPHILL PROBABLY AS WELL ABOUT THE DEPARTMENTS AND THE PRINCIPALS AND THE EDL'S HAVE REALLY BEEN WORKING TOGETHER TO TROUBLESHOOT, FIND BEST WAYS, BEST PRACTICES, SHARE INFORMATION.
SO THAT REALLY HAS I GUESS WE TALK ABOUT TEAM GISD.
IT REALLY HAS BEEN A GREAT AND A PARTNERSHIP WITH ALL OF THEM, ESPECIALLY RECENTLY.
OH, SORRY. I'M JUST TRYING TO GET WHERE I CAN SEE PEOPLE, ESPECIALLY RECENTLY, TO GET TOGETHER TO WORK ON THAT BECAUSE, YOU KNOW, THOSE NUMBERS, I REALIZE, ARE IMPORTANT FOR THEM AS WELL. THANK YOU.
YES, MA'AM. ANY OTHER QUESTIONS? OKAY. THANK YOU, MS. MILLER. THANK YOU. OKAY.
[IV.C. Action Items (Non Consent)]
NOW WE'RE GOING TO MOVE TO ITEM C, IT'S ACTION ITEM OF NON CONSENT.GOOD EVENING, CHAIRMAN BEACH BOARD OF TRUSTEES.
DR. LOPEZ, I'M HERE TO PRESENT TO YOU THE OCTOBER BUDGET AMENDMENT.
SO WE ARE ENCOURAGED BY THIS AND WE'RE HOPING TO SEE SOME MORE CHANGES AS WE MOVE TO THE FUTURE.
WE'RE ALSO REQUESTING AN INCREASE IN FUNCTION 51 THERE, $74,745, AND THAT IS TO FOR GARLAND HIGH SCHOOL MOTOR AND RIGGING FOR THEIR THEATER EQUIPMENT.
WE ALSO HAVE AN AMENDMENT AS WE ARE APPROACHING OUR SNAPSHOT FOR THIS FISCAL YEAR FOR OUR DEBT SERVICE AND WITH THE CHANGE OF OUR $40,000 HOLD HARMLESS FOR THIS YEAR THAT WAS ADDED FOR THE LAST TEXAS LEGISLATURE, THE STATE DID ALLOW US AND BASED ON OUR QUALIFICATIONS, SOME ADDITIONAL REVENUE FOR SOME HOLD HARMLESS FOR THAT AMOUNT.
SO WE'RE SHOWING THAT A $630,000 THERE FOR THE ADDITIONAL HOMESTEAD EXEMPTION.
ARE THERE ANY QUESTIONS? ANY QUESTION. THANK YOU, MS. MAYO. OKAY. THANK YOU.
NEXT, WE'LL GO TO ITEM NUMBER 2 CONSIDER APPROVAL OF THE INDEPENDENTLY AUDITED FINANCIAL STATEMENTS FOR FINANCIAL STATEMENTS FOR FISCAL YEAR 2022, ALLISON DAVENPORT . CHAIRMAN BEACH BOARD OF TRUSTEES.
DR. LOPEZ, WE'RE EXCITED TO PRESENT THE PRELIMINARY RESULTS OF OUR FY 22 FINANCIAL OPERATIONS.
AND WE FROM WHITLEY PENN, WE HAVE LUPE GARCIA AUDIT PARTNER TO PRESENT TO YOU.
CHAIRMAN BEACH MEMBERS OF THE COMMITTEE.
[01:10:05]
I'VE PREPARED A PRESENTATION TO TAKE YOU THROUGH THE OVERALL AUDIT PROCESS.IN ADDITION TO MYSELF, OTHER MEMBERS OF THE ENGAGEMENT TEAM, TOM PETERSON IS THE CONCURRING PARTNER.
HIS ROLE IN THE ENGAGEMENT IS TO REVIEW THE ANNUAL COMPREHENSIVE FINANCIAL REPORT, FEDERAL SINGLE AUDIT REPORT, AND KEY WORK PAPERS AND OUR AUDIT FILE AS A LEVEL OF QUALITY CONTROL. ANDREW JENNETT AND ARIEL ZHANG WERE THE MANAGER AND SENIOR ASSOCIATE LEADING FIELD WORK, WORKING ON SITE HERE WITH YOUR TEAM THROUGH THE VARIOUS PHASES OF THE AUDIT.
THE AUDIT PROCESS STARTED IN THE EARLY SPRING.
THERE'S TWO PHASES TO FIELD WORK.
THE FIRST PHASE IS INTERIM FIELD WORK, WHERE WE FOCUS ON RISK ASSESSMENT PROCEDURES, INTERNAL CONTROL WALKTHROUGHS, INTERNAL CONTROL TESTING, IDENTIFYING THE MAJOR PROGRAMS THAT WILL BE TESTED IN THE FEDERAL SINGLE AUDIT AND PERFORMING THAT COMPLIANCE TESTING.
ONCE THE FISCAL YEAR IS OVER, THE DISTRICTS POSTED CLOSING ENTRIES.
NOT THAT WE HAVE ANY REASON TO NOT BELIEVE THE INFORMATION THE DISTRICT GIVES US, BUT AS EXTERNAL AUDITORS WE HAVE TO CONFIRM TRUST BUT VERIFY, MAKE SURE THAT THAT INFORMATION ALL CORROBORATES AND AGREES TO EACH OTHER.
AS AN EXTERNAL AUDITOR, WE CAN ISSUE A COUPLE OF DIFFERENT OPINIONS ON THE FINANCIAL STATEMENTS.
SO I'M HAPPY TO REPORT THAT THAT IS THE OPINION WE'RE GOING TO EXPRESS ON THE DISTRICT'S FINANCIAL STATEMENTS, MEANING THAT THE FINANCIAL STATEMENTS HAVE BEEN PREPARED IN ACCORDANCE WITH GENERALLY ACCEPTED ACCOUNTING PRINCIPLES.
THOSE ARE SET BY THE GOVERNMENTAL ACCOUNTING STANDARD BOARD, WHICH ARE THE RULES THAT ALL STATE AND LOCAL GOVERNMENTS IN THE UNITED STATES HAVE TO FOLLOW FOR PREPARING FINANCIAL STATEMENTS. THAT MEANS THAT WE'RE PROVIDING REASONABLE ASSURANCE THAT THESE FINANCIAL STATEMENTS ARE FAIRLY PRESENTED IN ALL MATERIAL RESPECTS ONCE THIS DOCUMENT IS MADE PUBLIC. AND SO OUR REPORT WITH THAT OPINION IS AT THE BEGINNING OF THE FINANCIAL SECTION OF THE ANNUAL COMPREHENSIVE FINANCIAL REPORT.
THAT'S MATERIAL TO YOUR FINANCIAL STATEMENTS.
SO THOSE ARE THE POLICIES AND PROCEDURES THAT THE DISTRICT HAS IN PLACE IN ORDER TO RECORD ITS TRANSACTIONS IN A TIMELY MANNER, IN AN ACCURATE MANNER, IN ORDER TO PRODUCE TIMELY FINANCIAL STATEMENTS.
NOR DID WE IDENTIFY ANY MATERIAL NONCOMPLIANCE TO THE FINANCIAL STATEMENTS.
SO THAT'S THE FIRST REPORT AT THE BEGINNING OF THE SINGLE AUDIT REPORT.
AND THEN THE LAST REPORT WE ISSUE IS ON YOUR ADMINISTRATION OF YOUR FEDERAL PROGRAMS. EVERY YEAR WE GO THROUGH A PROCESS OF IDENTIFYING WHICH PROGRAMS WE TEST IN THE FEDERAL SINGLE AUDIT.
FOR FISCAL YEAR 2022 THOSE PROGRAMS INCLUDED THE EMERGENCY CONNECTIVITY FUND, THE SPECIAL EDUCATION CLUSTER, AND YOUR ELEMENTARY AND SECONDARY SCHOOL EMERGENCY RELIEF, OR ESSER, WHICH WAS DISCUSSED A LOT ALREADY IN THIS MEETING.
OUR TESTING OVER THESE THREE PROGRAMS DID NOT IDENTIFY ANY QUESTION COST OR ANY MATERIAL WEAKNESSES OR INTERNAL CONTROLS OVER COMPLIANCE. WE BELIEVE THE DISTRICT HAS COMPLIED WITH ALL THE DIRECT AND MATERIAL COMPLIANCE REQUIREMENTS THAT ARE APPLICABLE TO THESE PROGRAMS. AND THIS IS VERY IMPORTANT BECAUSE WITHIN 30 DAYS OF THIS REPORT BEING ISSUED, THIS HAS TO BE UPLOADED TO A FEDERAL DATABASE.
THAT WAS A SLIGHT DECREASE FROM THE 2021 TOTAL EXPENDITURES OF 507 MILLION.
7% IS FOR STUDENT SUPPORT SERVICES AT $33 MILLION.
AND THEN YOU HAVE SECURITY MONITORING.
[01:15:01]
DATA PROCESSING MAKES UP 5% OF YOUR GENERAL FUND EXPENDITURES.GENERAL ADMINISTRATION, WHICH IS JUST FUNCTION 51.
THAT MAKES UP 3% OF YOUR GENERAL FUND EXPENDITURES.
FIRST, WE'RE GOING TO LOOK AT THE GENERAL FUND, YOUR MAIN OPERATING ACCOUNT, ACTUAL REVENUES FOR FISCAL YEAR 2022 ARE $514.3 MILLION DOLLARS THAT EXCEEDED YOUR BUDGETED REVENUES BY 1.6 MILLION.
YOUR EXPENDITURES ARE 496.2 MILLION WERE LESS THAN WHAT YOU HAD BUDGETED BY 37.5 MILLION OVERALL YOU DID HAVE AN INCREASE IN FUND BALANCE IN THE GENERAL FUND FOR FISCAL YEAR 2022.
THAT MEANS YOUR REVENUES AND OTHER SOURCES OF INCOME EXCEEDED YOUR EXPENDITURES AND OTHER USES.
THE DIFFERENCE BETWEEN YOUR ASSETS AND YOUR LIABILITIES IS YOUR FUND BALANCE.
FUND BALANCE WAS $285.1 MILLION DOLLARS AS OF THE END OF THE FISCAL YEAR.
AND THERE'S A COUPLE OF CATEGORIES OF FUND BALANCE THAT THAT AMOUNT GETS BROKEN DOWN INTO.
YOU HAVE YOUR NON SPENDABLE FUND BALANCE OF 1.3 MILLION.
YOU HAVE YOUR COMMITTED FUND BALANCE IS $7 MILLION DOLLARS.
THAT'S AN AMOUNT THAT THE BOARD COMMITTED BY RESOLUTION FOR SELF INSURANCE.
YOU HAVE ASSIGNED FUND BALANCE OF 1.1 MILLION.
THOSE ARE AMOUNTS HAVE BEEN EARMARKED FOR DEVICES.
AND THAT'S $275.7 MILLION DOLLARS.
SO FUND BALANCE IS AN AMOUNT AT A POINT IN TIME.
THIS IS THE DISTRICT'S WORKING CAPITAL.
SO LOOKING AT YOUR UNASSIGNED FUND BALANCE FOR THIS PAST FISCAL YEAR AND FOR THE FOUR PREVIOUS FISCAL YEARS, FOR THE MOST RECENT FISCAL YEAR, FISCAL YEAR 2022, THAT $275.7 MILLION DOLLARS TRANSLATES TO 55.6% OF YOUR GENERAL FUND EXPENDITURE.
SO JUST OVER SIX MONTHS, YOU CAN SEE THAT IS THE HIGHEST POINT IT'S BEEN OVER THE LAST FOUR YEARS.
SO YOU HAVE A VERY STRONG FUND BALANCE IN THE GENERAL FUND THAT'S GOOD FOR CREDIT RATING AGENCIES.
SO THAT DIRECTLY TRANSLATES TO HOW MUCH INTEREST DO YOU PAY WITH YOUR LONG TERM DEBT.
CHILD NUTRITION ACTUAL REVENUES WERE GREATER THAN FINAL BUDGETED REVENUES BY $4 MILLION DOLLARS.
YOUR EXPENDITURES OF 31.3 MILLION WERE LESS THAN YOUR BUDGETED AMOUNTS BY 1.8.
SO OVERALL, THERE WAS AN INCREASE IN YOUR CHILD NUTRITION FUND BALANCE, WHICH WAS JUST DISCUSSED EARLIER IN THIS MEETING FOR AN ENDING FUND BALANCE OF 15.5 MILLION. YOUR DEBT SERVICE FUND IS THE FUND WHERE YOUR INTEREST IN SINKING PORTION OF YOUR PROPERTY TAX RATE IS ACCOUNTED FOR, FOR THE REPAYMENT OF PRINCIPAL AND INTEREST ON YOUR LONG TERM DEBT.
THOSE REVENUES OF 77.4 MILLION WERE GREATER THAN BUDGETED AMOUNTS BY A MILLION.
OVERALL, YOU HAD AN INCREASE IN FUND BALANCE OF 14.6 MILLION.
YOUR DEBT SERVICE FUND FOR AN ENDING BALANCE OF $91.5 MILLION DOLLARS.
THE DISTRICT'S ACCOUNTING POLICIES ARE IN LINE WITH INDUSTRY STANDARDS.
THE DISTRICT DID IMPLEMENT A NEW PRONOUNCEMENT RELATED TO LEASES.
THIS IS A VERY SIGNIFICANT PRONOUNCEMENT.
YOUR FINANCIAL STATEMENTS DO INCLUDE ESTIMATES, SO IT'S IMPORTANT FOR YOU TO REALIZE THAT THERE'S NOT A STATEMENT OR AN INVOICE FOR EVERY AMOUNT THAT MANAGEMENT RECORDS IN THE GENERAL LEDGER. SOME OF THE MORE SIGNIFICANT ESTIMATES YOU NEED TO BE AWARE OF ANYTHING RELATED TO STATE FUNDING THE REVENUE AND ANY RELATED ACCRUALS IS BASED ON A VARIETY OF FACTORS, WHICH IS CONSIDERED AN ESTIMATE.
[01:20:06]
THAT PLAN HAS ITS OWN AUDITORS AND ACTUARIES THAT PROVIDE REPORTS TO THE DISTRICT EACH AND EVERY YEAR.THAT'S THE LARGEST ESTIMATE IN YOUR FINANCIAL STATEMENTS.
WE'VE CONCLUDED THAT MANAGEMENT HAS RECORDED THESE ESTIMATES AND PRESENTED THEM APPROPRIATELY IN THE FINANCIAL STATEMENTS IN ACCORDANCE WITH GENERALLY ACCEPTED ACCOUNTING PRINCIPLES. I'M HAPPY TO REPORT WE DIDN'T HAVE ANY DIFFICULTIES IN PERFORMING THE AUDIT, LIKE I MENTIONED EARLIER, THIS STARTED EARLY IN THE SPRING.
WE HAVE TO MEET WITH VARIOUS INDIVIDUALS.
WE REQUEST A LOT OF INFORMATION, WE ASK A LOT OF FOLLOW UP QUESTIONS.
WE HAVE SAMPLES THAT WE TEST IN VARIOUS AREAS.
SO WE'D LIKE TO THANK THE DISTRICT, DR.
RINGO, MS. DAVENPORT, AND THE ENTIRE GARLAND ISD TEAM FOR THEIR COOPERATION TO MAKE SURE WE'RE GETTING THIS AUDIT COMPLETED ON TIME AND MAKING SURE THE DISTRICT SUBMITS THESE REPORTS TO ALL THE STAKEHOLDERS THAT ARE WAITING FOR THIS REPORT TO BE ISSUED.
WHAT WE GET AT THE END OF THE PROCESS IS A LETTER FROM MANAGEMENT WHERE THEY ASSERT TO US THAT THEY PROVIDED US WITH ALL THE INFORMATION WE REQUESTED THAT NOTHING'S BEEN WITHHELD THAT WILL MATERIALLY IMPACT THESE FINANCIAL STATEMENTS, EITHER NEEDING TO BE RECORDED OR DISCLOSED.
AND THEN THE LAST BULLET ON THIS SLIDE DURING THE YEAR, WE ANSWER MANAGEMENT'S QUESTIONS, WE PROVIDE GUIDANCE, BUT AT NO TIME DO WE FEEL THAT THE WAY WE ANSWER OR THE POSITION WE TAKE ON ANY MATTER IS A CONDITION AS TO OUR RETENTION AS A DISTRICT'S EXTERNAL AUDIT OF ITS FINANCIAL STATEMENTS? SO I'LL OPEN IT UP FOR ANY QUESTIONS OVER THE AUDIT PROCESS OR THE FINANCIAL STATEMENT AUDIT OR THE FEDERAL SINGLE AUDIT.
MR. GRIFFIN. MR. MILLER. YEAH.
JUST REAL QUICK, GO TO PAGE 9 OF YOUR PRESENTATION.
HERE WE'RE TALKING ABOUT THE FUND.
WE USE THE 275 NUMBER, NOT THE GROSS NUMBER? DR. RINGO OR SOMEBODY KNOW THAT.
THE FUND BALANCE COVERS OUR EXPENSES.
YES BECAUSE WE DO HAVE FUNDS ASSIGNED, I BELIEVE, DUE TO OUR UNDERGROUND FUEL TANKS.
AND SO THAT IS FUNDS WE MUST MAINTAIN IN THE FUND BALANCE FOR THAT COMMITMENT.
AND SO WE UTILIZE THE UNASSIGNED.
OK. BUT THE 275 IS WHAT WE USE TO CALCULATE THE RATIO OR THE DAYS AVAILABLE.
YES, SIR TO COVER EXPENSES? YES, SIR. AND DO YOU KNOW WHAT THAT NUMBER IS BASED ON THE 275 AND OUR MOST CURRENT OPERATING YEAR EXPENSE NUMBER? WE CAN GET THAT TO YOU.
OFF THE TOP MY HEAD I DO NOT KNOW. YOU KNOW WHAT I'M SAYING? YES SIR. WHERE DID WE WIND UP? I CAN GET THAT TO YOU.
AND THEN, IF YOU DON'T MIND, ON THE LEASING STUFF.
YES, WE JUST BOOK A TEN YEAR, $100 LEASE.
TELL ME HOW THAT BOOKS ON OUR STATEMENT.
IF IT NOW GETS BOOKED, HOW IS IT GOING TO BOOK? SURE. SO BEFORE THIS IMPLEMENTATION, THERE WERE TWO TYPES OF LEASES YET OPERATING LEASES AND YET CAPITAL LEASES.
WHAT GASB WANTS LOCAL GOVERNMENTS TO DO IS, REGARDLESS OF WHETHER OR NOT YOU OWN THE ASSET AT THE END OF THE AGREEMENT, IT WANTS YOU TO SHOW THAT ASSET IN YOUR FINANCIAL STATEMENTS AND SHOW THE RELATED LIABILITY IN YOUR FINANCIAL STATEMENTS.
BECAUSE WHAT GASB HAS FOUND OUT IS GOVERNMENTS ARE ENTERING INTO LONG TERM AGREEMENTS.
UNLESS YOU'RE VERY FAMILIAR WITH GOVERNMENTAL FINANCIAL STATEMENTS, YOU DIDN'T KNOW WHERE TO FIND ANY SIGN OF THAT TYPE OF LONG TERM AGREEMENT UNLESS YOU KNEW WHERE TO LOOK IN THE NOTE DISCLOSURES.
THAT WAY A USER CAN SEE THERE'S A LINE ITEM FOUR.
SO EVERYTHING'S MORE LIKE A CAPITAL LEASE THEN? CORRECT. IS THAT WHAT YOU'RE SAYING THAT THEY WANT ALL LEASES TREATED LIKE A CAPITAL LEASE.
OKAY, THAT'S WHAT I WANT TO KNOW.
THANK YOU. GOOD WAY TO SUMMARIZE IT.
HOW MATERIAL IS IT FOR US? I MEAN, ARE THOSE BIG COMMITMENTS FOR US? I THINK THE CLINIC AND THE WAREHOUSE COMBINED, WE'RE PROBABLY SIX OR 700,000, SO NOT VERY BIG.
OKAY. THANK YOU. ANY OTHER QUESTIONS? COMMENTS? THANK YOU, SIR.
THANK YOU. WE'LL MOVE ON TO ITEM NUMBER THREE.
NEW BIDS. NUMBER A CONTRACT #32-22-04.
[01:25:04]
CONSIDER APPROVAL OF PURCHASE OF CAREER AND TECHNICAL EDUCATION, AUTOMOTIVE EQUIPMENT, SUPPLIES AND SERVICES.COLEMAN BRUMAN. YOU GOING TO DO THE CONTRACTS.
THE FIRST CONTRACT BEFORE YOU IS FOR THE CAREER AND TECHNICAL EDUCATION AUTOMOTIVE EQUIPMENT.
THE RECOMMENDED SUPPLIER IS AUTOZONE WITH A NOT TO EXCEED AMOUNT OF $149,999.
THAT CONTRACT IS GOING TO BE USED TO SUPPORT SOME ADDITIONAL P-TECH COURSES AND CAREER OR CCMR REQUIREMENTS FOR THE CAREER AND TECHNICAL CENTER. ANY QUESTIONS FROM THE COMMITTEE.
GARRETT IS HERE TO GIVE THE BOARD OF TRUSTEES A PRESENTATION REGARDING THE SOFTWARE.
IMMEDIATELY AFTER THAT, I'LL GO OVER THE NUMBERS AND THE SOFTWARE ITSELF.
DR. GARRETT. THANKS. AS THEY'RE PREPARING. WE ARE SO EXCITED TO FINALLY BE TO THIS POINT.
GOOD EVENING, CHAIRMAN BEACH, COMMITTEE MEMBERS, TRUSTEES AND DR.
LOPEZ. WE ARE EXCITED TONIGHT TO BRING FORTH A ROUTING SOFTWARE RECOMMENDATION FOR GARLAND ISD.
WE HAVE IMPLEMENTED THOSE PHASE ONE AND PHASE TWO RECOMMENDATIONS, SUCH AS ESTABLISHING THE POSITION OF SAFETY AND TRAINING MANAGER, IMPLEMENTING THIRD PARTY CDL TRAINING AND TESTING RIGHT HERE ON SITE AND IMPLEMENTING AN INCIDENT MANAGEMENT SYSTEM.
WE'RE ASKING YOU TONIGHT TO CONSIDER APPROVING TRANSFINDER AS OUR ROUTING SOFTWARE PROVIDER.
ALTHOUGH I BELIEVE GARLAND ISD STILL OFFERS MORE PROGRAMS AND OPPORTUNITIES TO OUR STUDENTS THAN ANY OTHER DISTRICT IN TEXAS, TRANSFINDER OFFERS A FULLY INTEGRATED SYSTEM THAT INCORPORATES A PARENT APP.
AND IT PLAYS WELL WITH OTHERS.
FOR EXAMPLE, SKYWARD ORACLE, KRONOS, GPS, GIS MAPPING.
WE BELIEVE TRANSFINDER IS THE BEST SOLUTION FOR ALL GISD STAKEHOLDERS.
LITERALLY EVERYONE IN THE DISTRICT AND TRI-CITIES WILL BENEFIT.
TRIPFINDER PROVIDES COMPREHENSIVE FIELD TRIP MANAGEMENT FOR OUR MORE THAN 8000 FIELD TRIPS PER YEAR.
INFOFINDER IS THE WEB PORTAL THAT SHOWS BUS STOP INFORMATION AND RIDER ELIGIBILITY ON THE DISTRICT WEBSITE, WHICH PROVIDES ONLINE OUTREACH TO THE COMMUNITY AND PARENTS AND REALTORS FOR THAT MATTER.
VIEWFINDER THIS FEATURE ALLOWS PRINCIPALS AND CAMPUS STAFF TO SEE UPDATES IN REAL TIME.
STOPFINDER THIS IS MY FAVORITE ONE.
THIS PROVIDES TO THE DRIVERS A TURN BY TURN VOICE GUIDANCE FOR DRIVERS RATHER THAN USING PAPER.
IT ALSO THE STUDENTS CAN GET ON THE BUS WITH THEIR ID BADGES.
LET ME HIGHLIGHT THE THREE OF THESE THINGS THAT IMPACT PARENTS AND STUDENTS THE MOST.
ROUTEFINDER THIS IS THE ACTUAL ROUTING AND SCHEDULING PROGRAM.
IT ALLOWS US TO EASILY ADJUST STUDENT ASSIGNMENT FROM SCHOOL OF RESIDENCE TO ALTERNATE SCHOOL.
THAT IS SUPER IMPORTANT IN GARLAND ISD.
WE CAN CREATE SHUTTLES, THINK COLLEGE FOR ALL.
THIS PROVIDES REAL TIME GPS WITH ALERTS FOR DEVIATIONS IN POSTED SPEED, TIME AND DISTANCE.
[01:30:02]
THIS REAL TIME GPS.ALSO, IT ACCOUNTS FOR MINUTE TO MINUTE BASIS IF THERE'S A WRECK.
THINK ABOUT YOUR WAZE APP THAT'S BUILT INTO THIS THIS SYSTEM.
IT SEAMLESSLY INTEGRATES WITH SKYWARD.
STOPFINDER, PARENT BUS TRACKER APPLICATION.
IT TRACKS THE STUDENT BUS IN REAL TIME.
IT SENDS NOTIFICATIONS BASED ON THE BUS ENTERING AND EXITING A GEO ALERT ZONE.
THE PARENTS CAN SIGN UP FOR THAT OR OPT OUT OF THAT, BUT I CAN'T THINK OF ANY PARENT, EVERY PARENT.
THAT'S WHY THEY'RE GOING TO DO IT IN THE FIRST PLACE.
THEY CAN DO A GEO ALERT ZONE, CHOOSE THEIR ZONE IF THEY'RE AT 711 OR AT LITTLE WALMART GRABBING A LOAF OF BREAD, THEY'LL GO, OH GOODNESS, I BETTER HURRY BACK HOME BECAUSE THEY'VE ENTERED THE GEO ALERT ZONE.
BUT I THINK EVERYBODY'S GOING TO OPT IN BECAUSE THE PARENT CAN SAY THAT MORNING JOHNNY WOKE UP SICK THIS MORNING AND SEND THAT AND IN OUR DISPATCH RECEIVED MESSAGE RECEIVED AND IMMEDIATELY THE DISPATCHER CAN TYPE THAT IN AND IT IMMEDIATELY GOES TO THAT BUS DRIVERS IPAD, IF YOU WILL.
IT'S WHAT IT IS, BUT IT'S ALL IN REAL TIME.
IT'S AMAZING. WAYFINDER THIS IS THE TURN BY TURN VOICE NAVIGATION SYSTEM SPECIFICALLY FOR DRIVERS.
IT'S MOUNTED ON A SEPARATE MOUNT THAN THE DEVICE THAT READS THE STUDENT TRACKER TRACER ID .
IT'S AN ACCURATE ELECTRONIC ROUTE SHEET.
IT'S STUDENT ID FOR ATTENDANCE TRACKING AND TRACING, WHICH IS WONDERFUL.
IN LIGHT OF THE COVID EPIDEMIC PANDEMIC, YOU CAN TELL IF THE BUS DRIVER GOT SICK.
DID ALL THE KIDS WHO ARE SUPPOSED TO RIDE THE BUS, RIDE THE BUS? DO I NEED TO NOTIFY EVERYONE? IT'LL BE A TOUCH OF A BUTTON.
I'LL KNOW WHO NEEDS TO BE NOTIFIED OR IF A KID GOT SICK.
AND I DON'T KNOW IF YOU ALL KNOW THIS, BUT THE TURN BY TURN VOICE NAVIGATION.
WE TAKE IT FOR GRANTED BECAUSE YOU'VE GOT GPS ON YOUR PHONE.
IT SAYS, TAKE A RIGHT AT THE LIGHT.
DRIVERS DON'T HAVE THAT THERE IF YOU SEE THEM DRIVING AROUND TOWN DOING THIS, IT'S BECAUSE THEY HAVE TEN PIECES OF PAPER IN THE MORNING THAT WE PRINT ON THE COPIER EVERY MORNING. SO 293 ROUTES, TIMES TEN PIECES OF PAPER IN THE MORNING, 293 ROUTES, TIMES TEN PIECES OF PAPER IN THE AFTERNOON, WHICH I HAVE NOT I'VE NOT TAKEN THAT INTO ACCOUNT TO SHOW YOU, LOOK, THE EXPENSE IS NOT THAT MUCH MORE, BUT THAT IS AN EXPENSE TO THE COPIES.
SO AS FAR AS THE BUDGET IMPACT GOES, I BELIEVE THAT YOU HAVE A HANDOUT WITH THE BUDGET IMPACT.
IS THAT CORRECT? SO I WILL SKIP THOSE NUMBERS AND LET YOU LOOK AT THAT ON YOUR HANDOUT.
AND I'M GOING TO GO TO THE ESTIMATED ROLLOUT TIMELINE.
YOU CAN SEE HERE THAT PLANNING AND INITIALIZATION TAKES APPROXIMATELY 40 DAYS.
IMPLEMENTATION OF ROUTEFINDER AND VIEWFINDER TAKES APPROXIMATELY 129 DAYS.
THE INSTALLATION OF THE GPS WAYFINDER AND STOPFINDER TAKES 140 DAYS SO TO GO LIVE.
DATE FROM START TO FINISH IS 205 DAYS IN ITS ENTIRETY.
THESE PHASES RUN CONCURRENTLY AND INCLUDE CONSTANT TRAINING OF ALL THE STAKEHOLDERS.
THE CAMPUS STAFF GETS TRAINED PRINCIPALS, ROUTERS, THE DRIVERS, THE COMMUNITY.
WE NEED TO MAKE A VERY GOOD FIRST IMPRESSION.
SO WE ARE GOING TO ENLIST SOME STAFF MEMBERS WHO ARE ALSO PARENTS TO RUN A PILOT IN THE SPRING.
WE WILL CONTINUE TO RUN OUR CURRENT ROUTING SOFTWARE AS A PARALLEL SYSTEM FOR REDUNDANCY.
WHAT QUESTIONS CAN I ANSWER? SO WE'RE LOOKING BASICALLY FOR THE TIMELINE.
YES. IF YOU APPROVE IT NEXT TUESDAY, WE SAY LET'S GO ON OCTOBER 26TH.
WE'LL BE FULLY OPERATIONAL BY AUGUST 9TH.
THAT'S WHAT I THOUGHT. YES, SIR. GET YOUR 205.
THE OTHER QUESTION I HAD ON HERE ON THE AND AGAIN, I DON'T WANT TO GET INTO THE I DO, BUT I DON'T.
MAYBE YOU CAN JUST ANSWER IT WITHOUT TALKING ABOUT NUMBERS.
WHEN WE TALK ABOUT THE CONTRACT TERM OF TWO YEARS WITH A THREE YEAR ANNUAL RENEWAL OPTION.
[01:35:02]
IF WE APPROVE THIS PARTICULAR CONTRACT, THE NEXT THREE RENEWAL, WE DON'T KNOW WHAT THAT FIGURE WOULD BE.IS THAT CORRECT? THEY COULD COME BACK WITH DIFFERENT FIGURES BECAUSE IT'S COMING OUT OF ESSER FUNDS, 78% OF THIS ONE IS COMING OUT OF ESSER FUNDS, WHICH WILL BE GOING AWAY AFTER THAT FIRST TWO YEARS. CORRECT.
SO IT'LL BE WE'LL BE FUNDING THOSE NEXT THREE YEARS.
CORRECT. SO THIS WOULD BE A TWO YEAR CONTRACT RIGHT NOW WITH THREE ANNUAL RENEWABLE OPTIONS.
AS YOU SAID, THE ESSER FUNDS WILL PAY FOR THE BIG CHUNK.
WITHOUT BEING SPECIFIC, YOU CAN LOOK AT YOUR SHEET.
THE BIG CHUNK IS COVERED BY ESSER 2 FUNDS, YEAR TWO IS COVERED.
HOLD ON JUST A SECOND. I'M SORRY.
YEAR THREE 2425 THAT WOULD BE GENERAL FUNDS, YEAR THREE AND BEYOND.
AND YOU CAN SEE HOW THAT AMOUNT FROM YEAR TWO TO YEAR THREE, THAT INCREASE THAT IS BASED ON INFLATION, THAT IS BASED ON SOFTWARE LICENSING, DATA PLANS AND ONGOING TRAINING OF PARENTS, DRIVERS AND NEW EMPLOYEES.
OK MS. GRIFFIN. YOU HAVE A QUESTION? YES.
I HAVE SOME QUESTIONS IS THERE GOING TO BE A BUSINESS SYSTEM ANALYST OR COMPUTER ANALYSTS ASSIGNED TO TRANSPORTATION TO GET THIS JOB DONE, THAT IS THEIR ONLY ASSIGNMENT BECAUSE WHOEVER THAT BUSINESS ANALYST IS, THAT BECOMES THE KEY CONTACT PERSON FOR THE TRAINING, FOR THE INTERFACE.
SO MY CONCERN WITH SOMETHING AS CRITICAL, AS SENSITIVE, AS IMPORTANT AS THIS.
THAT WE STAFF THIS IMPLEMENTATION.
AND I KNOW DR. LOPEZ LOOKS AT ME AND HE SAYS MS. GRIFFIN YOU ALWAYS TALK ABOUT MONEY AND NEW POSITIONS AND WHATEVER.
WE CAN'T COME HALFWAY OUT OF THE GATE HERE AND WITH CRITICAL SYSTEMS THERE HAS TO BE.
I'VE SAID THIS OVER THE YEARS, AND SOMETIMES PEOPLE HAVE LISTENED AND SOMETIMES THEY HAVE NOT.
AND I COULD GO THROUGH MY LIST OF WHAT HAPPENED, BUT I WON'T.
IT IS CRITICAL THAT WE HAVE THAT KEY PERSON THAT'S OURS.
YES. NOT SOMEONE YOU ARE RESOURCING OR CALLING ON FOR I ENCOURAGE, STRONGLY ENCOURAGE, STRONGLY RECOMMEND THAT WE ACTUALLY TAKE A SERIOUS LOOK AT THIS IMPLEMENTATION BECAUSE IT'S GOING TO BE TOUCHING OUR BACKBONE AND OUR INFRASTRUCTURE AND WE DON'T HAVE TIME TO SAY WE'RE SORRY OR WHATEVER, BECAUSE ALL OF US KNOW ONCE YOU SAY WE'RE GOING DIGITAL, FOR YOU TO STEP BACK AND CORRECT MANUALLY IS A VERY DIFFICULT SITUATION.
SO I AM WANTING TO KNOW AND YOU ALL MAY KNOW TODAY, I GUESS I NEED TO TURN OVER HERE AND LOOK AT DR.
YOU ANSWERED BASICALLY THE TIME FRAME.
SO THAT WE RUN REDUNDANT SYSTEMS AT THE SAME TIME YIELDING THE SAME RESULTS.
THANK YOU. MS. MILLER. I DON'T THINK WE ANSWERED HER QUESTION.
SO WHERE ARE WE ON THAT? FIRST OF ALL, I'M VERY GRATEFUL TO SAY THAT OUR DIRECTOR OF TRANSPORTATION HAS IMPLEMENTED ROUTING SOFTWARE THREE DIFFERENT TIMES FROM START TO FINISH.
SO THAT MAKES ME FEEL GOOD TO START WITH.
[01:40:04]
SIMILAR. BUT THE ROUTING SPECIALISTS, YOUR ROUTING, YOU'RE FIXING THE ROUTES, YOU'RE TRIMMING THE ROUTES.THE ROUTE SUPERVISORS ARE JUST A LITTLE STEP UP FROM THAT.
THEY ARE THE BOOTS ON THE GROUND DOING THE TECHNOLOGY.
WE'VE ALSO BEEN ABLE TO JUST IN THE LAST COUPLE OF MONTHS BECAUSE OF A RETIREMENT THAT'S PENDING TO REALLOCATE THAT POSITION TO ADDING TWO MORE ROUTE SUPERVISORS.
SO, YES, WE ARE ANTICIPATING THE NEEDS THAT YOU'RE SPEAKING OF AND KNOW HOW IMPORTANT THIS IS.
WHAT YOU JUST EXPLAINED TO ME.
AND I AGREE AND I APPLAUD THAT.
THAT'S AFTER THE IMPLEMENTATION.
DURING THE IMPLEMENTATION IS VERY DIFFICULT TO IMPLEMENT A COMPUTER SYSTEM AND PEOPLE ARE RESPONSIBLE FOR DOING THEIR SAME DAILY WORK AS THEY ARE REQUIRED TO DO THE IMPLEMENTATION PROCESS.
YES MA'AM. BUT WHEN YOU'RE TRYING TO GET THERE, YOUR DIRECTOR STILL HAS TO BE THE DIRECTOR, CORRECT? HAS DAILY RESPONSIBILITIES AND THE ROUTE SUPERVISORS AND ALL OF THOSE PEOPLE HAVE REGULAR JOBS.
I THINK IT IS A GREAT DAY FOR THE DISTRICT.
THERE ARE SO MANY QUESTIONS, ESPECIALLY WHEN SCHOOL STARTS.
COMMUNICATION ISSUES, PHONE CALLS, YOU KNOW, IT'S KIND OF A MANUAL SYSTEM NOW WE'RE GOING TO A MORE AUTOMATED, ESPECIALLY IF WE CAN ENCOURAGE AND GET PARENTS TO USE THE APP SO THAT THEY CAN GET THE UPDATES.
MY QUESTION IS, I SEE THAT THE PARENT CAN ACCESS THE APP AND FIND OUT STUFF.
DO WE HAVE A WAY TO PING THE PARENTS TO SAY THIS IS OCCURRING OR THIS BUS IS LATE? OR WE CAN PROACTIVELY REACH OUT AND PING THEM TO SAY, THIS IS WHAT YOU CAN EXPECT THIS MORNING.
YES, THAT'S THE BEST PART OF THE PARENT APP IS THE PINGING IN THE MORNING.
WHEN YOU WAKE UP, YOU CAN ALREADY SEE IT'S ABSOLUTELY ON TIME, JUST LIKE YOUR AMERICAN AIRLINES APP.
IT'S ON TIME. IT'S 10 MINUTES LATE.
AND EVEN TELL YOU WHY, BECAUSE OF THE CONSTRUCTION RIGHT THERE AT MILLER.
THAT ANSWERS SO MANY QUESTIONS.
I THINK MOST OF THE QUESTIONS I'VE SEEN THAT I'VE HAD AND THAT I'VE SEEN HAVE REVOLVED AROUND WHAT'S GOING ON, WHAT HAPPENED, WHERE IS IT? WHAT TIME SHOULD I DRIVE THEM TO SCHOOL MYSELF? WILL THEY BE TARDY? YOU GET ALL THESE KIND OF QUESTIONS, SO HOPEFULLY THIS WILL HELP CLEAR THAT UP, ESPECIALLY THOSE FIRST TWO OR THREE WEEKS OF SCHOOL WHEN WE'RE SETTLING DOWN.
GENERAL QUESTION HOW BIG IS THIS MONITOR THAT GOES IN THE BUS? IS IT BIG ENOUGH FOR THEM TO READ WHILE DRIVING AND.
THEY WON'T HAVE TO READ IT'S TURN BY TURN VOICE NAVIGATION.
TALKING TO THEM. BUT IT IS A SAMSUNG.
IT'S ABOUT THE SIZE OF AN IPAD, BUT IT'S MOUNTED AND IT'S RIGHT HERE, THE DRIVERS HERE AND THEN THE SEPARATE MOUNTING FOR THE STUDENT SCAN CARD. AND IT'S VERY INTENTIONAL TO DO TWO SEPARATE MOUNTS.
IT ALSO HAS TO DO WITH THE WARRANTY ON THE BUS.
BUT YOU DON'T WANT THE CHILD IF HE'S SICK OR IF THE DRIVER IS SICK AND YOU DON'T KNOW IT YET.
YOU DON'T WANT THEM GETTING ANY CLOSER THAN FROM HERE TO THERE.
AND MY LAST QUESTION WOULD BE, DOES THIS CHANGE IN ANY WAY, ANY REPORTING THAT THE BOARD WILL RECEIVE SINCE WE NOW HAVE A LOT OF DATA? I'M ASSUMING THAT WILL BE CAPTURED ELECTRONICALLY WITH RESPECT TO ROUTING AND DELIVERY TIMES AND ON TIME.
AND YES, EVERYTHING THAT GOES INTO IT.
THE TRANSPORTATION QUARTERLY UPDATES WILL BE A LOT MORE INFORMATIVE IN MY OPINION.
THERE'LL BE A LOT MORE ON TIME.
STUDENT WAIT TIME, THINGS LIKE THAT, METRICS THAT WE HAVEN'T HAD TO PROVIDE YOU ALL IN THE PAST.
CAN I REFERENCE THE EVALUATION CRITERIA WITHOUT MENTIONING PRICES? OKAY. SO UNDER EVALUATION CRITERIA, REPUTATION OF THE VENDOR, THE CHOSEN ONE GOT A 4 OUT OF 10.
DO WE KNOW SOME REFERENCES OTHER DISTRICTS THEY'VE DONE? I WAS WONDERING WHY WAS JUST THE FOUR OUT OF TEN.
CURRENTLY TRANSFINDER SERVICES 158 SCHOOL DISTRICTS IN TEXAS.
THE AVERAGE TIME THAT THEY HAVE BEEN USED IS 15 YEARS.
SO THE MOST COMMON IS 17 YEARS.
SO OUT OF THOSE 158 SCHOOL DISTRICTS, MOST OF THEM HAVE BEEN USING TRANSFINDER FOR 17 YEARS.
[01:45:03]
THERE ARE MORE THAN 3,000 SCHOOL DISTRICTS IN THE UNITED STATES WHO USE THEM, BUT THE FOUR REFERENCES THAT WE CALLED ANSWERED US VERY PROMPTLY WITH GLOWING REVIEWS. SO WHY DID WE ONLY GIVE THEM A FOUR OUT OF TEN? TRANSFINDER? THAT'S WHAT I'M SEEING HERE.FOUR POINTS OUT OF TEN, RIGHT? I'M SORRY. WE HAD FIVE REFERENCES.
YEP. AND I WON'T REFERENCE ANY OF THE PRICING ON THIS TOO.
BUT WITH RESPECT TO THE PRICING, THIS IS JUST THE SOFTWARE, RIGHT? I MEAN, BECAUSE WHENEVER I'M LOOKING ON YOUR IT LOOKS LIKE THE DRIVERS ARE GOING TO BE SITUATED WITH TABLETS AND EQUIPMENT AND THINGS OF THAT NATURE.
IS THAT GOING TO HAVE TO BE AN ADDITIONAL EXPENSE TO PURCHASE THAT PARTICULAR EQUIPMENT? THAT BIG NUMBER THAT YOU'RE LOOKING AT INCLUDES SOFTWARE AND HARDWARE.
IT INCLUDES MOUNTING DEVICES, INCLUDES THE SAMSUNG ROUGH TABLETS.
OKAY. SO THIS IS A KIND OF ALL IN.
NOW, WHAT ABOUT TRAINING? DOES IT INCLUDE TRAINING LIKE TRAINERS OR WE HAVE A TRAIN THE TRAINER KIND OF SITUATION FOR WE DO HAVE TO TRAIN THE TRAINERS.
AND THIS MIGHT ALSO HELP WITH MS. GRIFFIN'S CONCERNS THAT THERE'S A UNIVERSITY TRANSFINDER UNIVERSITY AND THERE'S A CORE GROUP OF PEOPLE WHO IT DOES NOT INCLUDE THE DIRECTOR, THE OPERATIONS SUPERVISOR, THE ASSISTANT DIRECTOR OF TRANSPORTATION.
THEY WILL BE TRAINED DEEP DIVE SO THAT WHEN THE $12,500 WORTH THAT WE PURCHASED FOR ONSITE TRAINING INITIALLY WHEN THEY GO AWAY, WE ARE SELF SUFFICIENT.
WE HAVE EXPERTS WHO WORK FOR GARLAND ISD THEY'RE ALREADY OUR EMPLOYEES RIGHT NOW.
DID I ANSWER YOUR QUESTION? I THINK THERE'S A PIECE I LEFT OUT.
WELL, I MEAN, MY BIG QUESTION WAS ABOUT THE HARDWARE AND WHETHER OR NOT THAT WAS SOMETHING THAT WAS INCLUSIVE, WHERE THAT WAS GOING TO BE AN ADDITIONAL ITEM THAT WAS GOING TO COME TO. I GUESS THE QUESTION IS, IS THERE GOING TO BE ANY OTHER EXPENDITURES NECESSARY AS A RESULT OF MOVING FORWARD WITH TRANSFINDER, THE ONGOING EXPENSES OF SOFTWARE LICENSING AND DATA PLANS, THINGS LIKE THAT, THAT INCREASE A LITTLE BIT EACH YEAR.
AND I GUESS WITH RESPECT TO THE DATA PLAN, IS THAT A DATA PLAN THAT'S CHARGED BY TRANSFINDER OR IS SOME WIRELESS COMPANY . VERIZON. VERIZON, IS THAT DO WE ALREADY HAVE AN EXISTING CONTRACT WITH VERIZON THAT TAKES THAT OR WE HAVE TO ENTER A NEW ONE WITH THEM.
MR. JOHNSON IN THE RFP, THERE WAS THE ABILITY TO ASSIGN PORTIONS OF THE CONTRACT.
IT'S A PRETTY STANDARD PRACTICE THAT THEY WOULDN'T BE A WIRELESS PROVIDER IN THERE.
THERE IS AN ASSIGNMENT OF RIGHTS FOR THAT PORTION TO VERIZON WIRELESS.
WE ALREADY HAVE A THEY ARE IN OUR VENDOR SYSTEM.
IT IS AUTHORIZED AND THE CONTRACT IS JUST PENDING SIGNATURE.
BUT THAT DOES INCLUDE THE ASSIGNMENT OF A PORTION, WHICH I BELIEVE IT WAS AROUND 70 K TO VERIZON FOR THE WIRELESS PORTION OF THE SYSTEM. SO THAT IS ALSO ACCOUNTED FOR IN THIS NUMBER WE'RE SEEING? YES, SIR. THANK YOU VERY MUCH.
THANK YOU VERY MUCH, DR. GARRETT.
FIRST OF ALL, I WANT TO THANK THE COMMUNITY FOR BEING PATIENT WITH THIS WHOLE TRANSITION.
TRANSFINDER IS PROBABLY THE MOST TOP NOTCH SYSTEM OUT THERE, AND WE HAD TO GO WITH THE BEST.
THEY IF YOU WHENEVER YOU GET ON FORUMS AND PEOPLE ARE LIKE, THIS IS WHAT OUR BUS COMPANY DOES, IT'S TRANSFINDER AND THOSE ARE THE ONES THAT THEY GO ON. AND IT'S JUST A PROVEN TECHNIQUE.
SO I WANT TO THANK THEM FOR THAT.
SO I KNOW WE'RE PROBABLY GOING TO HAVE PARENTS WANT TO VOLUNTEER, RIGHT, AND SAY, HOW ABOUT OUR AREA? THE THING THAT ABOUT OUR BUSSING SYSTEM IS CHOICE.
AND WHILE CHOICE IS A BEAUTIFUL THING, IT'S VERY COMPLEX.
AND SO WE'RE NOT LIKE ANY OTHER SCHOOL DISTRICT IN OUR AREA, NOT EVEN DALLAS.
DALLAS DOESN'T HAVE THE INFRASTRUCTURE AND THE COMPLEXITIES OF CHOICE.
BUT IF YOU LOOK AT IT PER SIZE, WE REALLY HAVE MORE OFFERINGS.
WE HOPE THIS IS A GOOD ROLLOUT.
WE EXPECT SOME BUGS AND WE LOOK FORWARD TO BE NEXT YEAR WITH APPROVAL.
SECONDLY, I'M GOING TO HAVE TO DISMISS MYSELF.
I'M GOING TO HAVE TO BE A DADDY TODAY.
TODAY, MY DAUGHTERS, IT'S SENIOR DAY AT THEIR VOLLEYBALL GAME AND THEY'RE HONORING ALL SENIORS.
[01:50:03]
MY DAUGHTERS, THE MANAGER OF THE SACHSE VOLLEYBALL TEAM, AND I MADE A COMMITMENT TO ALWAYS BE A DAD FIRST.SO I'M GOING TO GO AHEAD AND JOIN HER FESTIVITIES.
I'LL RETURN AS SOON AS POSSIBLE, SHE TOLD ME, PLEASE BE HERE ON TIME.
AND SO I'M GOING TO LEAVE WITH ENOUGH TIME.
SO WHAT I'M GOING TO DO IS DISMISS MYSELF.
I'M GOING TO ASK DR. RINGO TO SIT HERE WHILE WE CONCLUDE.
AND THEN FOR THE NEXT SESSION ALREADY THANK YOU, MR. GLICK, FOR BEING SO GRACIOUS TO UNDERSTAND THIS, TOO.
WE'LL HAVE DR. SUSANNA RUSSELL UP HERE.
THAT SAID, WE WILL MOVE ON TO THE NEXT FEW CONTRACTS WE HAVE.
WE CAN MOVE THROUGH PRETTY QUICK.
I THINK EVERYBODY IS GOING TO MOVE ON THESE PRETTY GOOD.
CONSIDER APPROVAL OF PURCHASE OF TRASH BAGS AND TRASH CAN LINERS.
YES, SIR. MR. BEACH, MEMBERS OF THE BOARD OF TRUSTEES, THIS CONTRACT IS TRASH CAN LINERS THAT ARE STORED IN OUR WAREHOUSE.
THE NOT TO EXCEED AMOUNT IS $150,000.
THERE'S A LINE ITEM OF THE AWARDED VENDORS ON WHICH ACTUAL LINERS THEY HAVE BEEN AWARDED.
ANY QUESTIONS FROM THE COMMITTEE? MOVING ON TO CONTRACT D 399-23 CONSIDER APPROVAL OF RECOMMENDED JOB ORDER CONTRACTOR FOR GENERAL MAINTENANCE AND CAPITAL IMPROVEMENT PROJECTS.
THE INITIAL CONTRACT PERIOD IS TWO YEARS WITH THREE ANNUALLY RENEWABLE OPTIONS.
ANY QUESTIONS THERE? COMMITTEE.
THIS CONTRACT IS USED DISTRICTWIDE BY SCHOOLS, DEPARTMENTS, CAMPUSES.
WE HAVE FOUR RECOMMENDED AWARDS KROGER OF TEXAS, SAM'S CLUB, T'S SOUTHERN MAID DONUTS AND WAL MART AT THE NORTH GARLAND LOCATION WITH A NOT TO EXCEED AMOUNT OF $650,000.
ANY QUESTIONS FROM THE COMMITTEE THERE.
OKAY. MOVING ON TO ITEM F CONTRACT #371-22-02 CONSIDER APPROVAL OF PURCHASING OF CATERING SERVICES.
WE'VE ALSO GONE BACK OUT FOR CONTRACT TO ADD SOME ADDITIONAL CONTRACTORS.
THE LIST OF THOSE ADDITIONAL CONTRACTORS ARE LISTED ON PAGE 109.
WE ARE RECOMMENDING APPROVAL OF THE CATERING CONTRACT.
ANY QUESTIONS? COMMITTEE? WHAT NO ICE CREAM.
[LAUGHTER] WE CAN GET YOU ICE CREAM, MILLER.
YES, SIR. THE CONTRACT BEFORE YOU WERE RECOMMENDING FOUR AWARDS TO HENRY SCHEIN PERFORMANCE HEALTH HOLDINGS, RIDDELL ALL-AMERICAN AND VARSITY BRAND HOLDINGS FOR NOT TO EXCEED AMOUNT $150,000.
IT IS USED BY OUR ATHLETIC DEPARTMENT AND TRAINERS.
ANY QUESTIONS? ANY QUESTION? OKAY MOVING ONTO THE CONTRACT H ITEM H CONTRACT #102-23.
CONSIDER APPROVAL OF PURCHASE OF INSTRUCTIONAL MATERIAL PUNCH OUT.
THIS IS THE CONTRACT WITH LAKESHORE LEARNING WITH A NOT TO EXCEED AMOUNT OF $1,369,937.
THE PUNCH OUT JUST BASICALLY IS THE ORACLE TOOL THAT'S USED TO SHOP ON THE VENDOR'S WEBSITE AND BRING THOSE PURCHASES BACK INTO OUR SYSTEM THAT GOES THROUGH OUR ORACLE REQUISITION AND PO CREATION SYSTEM.
IT IS A ONE YEAR CONTRACT WITH FOUR ANNUALLY RENEWABLE OPTIONS.
OKAY, QUESTIONS? OKAY, MOVING ON TO ITEM I CONTRACT #310-23-01 CONSIDER APPROVAL OF PURCHASE OF PROFESSIONAL STAFF DEVELOPMENT SERVICE AND MATERIAL.
YES SIR. THE NEXT CONTRACT BEFORE YOU IS AN AWARD TO SEIDLITZ EDUCATION.
ANY QUESTIONS OR COMMENTS? OKAY. WE'RE GOING TO MOVE ON TO ITEM J CONTRACT #325-23-01 CONSIDER APPROVAL OF PURCHASE OF EXAMS INTERNATIONAL BACCALAUREATE ORGANIZATION.
THIS IS A SOLE SOURCE CONTRACT TO THE INTERNATIONAL BACCALAUREATE ORGANIZATION, WHICH IS OF COURSE USED AT GARLAND HIGH SCHOOL TO SUPPORT OUR IB PROGRAM WITH THE NOT TO EXCEED AMOUNT OF $150,000 FOR TESTING AND THE SCORING OF THAT TEST.
[01:55:03]
SEEING NO QUESTIONS. WE'LL MOVE ON TO ITEM K CONTRACT #325-23-02 CONSIDER APPROVAL OF PURCHASE OF COLLEGE READINESS ASSESSMENT SUITE.YES, SIR. ONCE AGAIN, SIMILAR TO THE CONTRACT WE JUST REVIEWED, WE HAVE COLLEGE READINESS ASSESSMENT SUITE FROM COLLEGE ENTRANCE EXAMINATION BOARD NOT TO EXCEED $360,000. IT ALSO QUALIFIES AS A SOLE SOURCE CONTRACT.
NO QUESTIONS. WE'RE GOING TO MOVE TO ITEM NUMBER FOUR INCREASE TO AWARDED BIDS.
ITEM A CONTRACT #325-22-01 CONSIDER APPROVAL OF INCREASE AWARDED AMOUNT FOR TESTING AND ASSESSMENT.
THAT RECOMMENDED AWARD IS TO AVANT ASSESSMENT.
THE ORIGINAL AMOUNT WAS $74,999.
THE INCREASE AMOUNT IS REQUESTED IS AN ADDITIONAL $199,000, WHICH WOULD BRING OUR NOT TO EXCEED AMOUNT TO $273,999. WE RECOMMEND APPROVAL OF THE INCREASE.
SEEING NONE WE'RE GOING TO MOVE TO ITEM B CONTRACT #101-21.
CONSIDER APPROVAL OF INCREASE IN AWARDED AMOUNT FOR PRINTING SERVICES, PAPER AND SUPPLIES.
YES, SIR. THIS CONTRACT IS BASICALLY USED BY OUR PRINT SHOP TO SUPPORT THE NEEDS OF THE PRINT SHOP.
IT IS A $35,000 INCREASE WHICH WOULD BRING THE NEW NOT TO EXCEED AMOUNT TO $109,999.
SEEING NONE WE'LL MOVE ONTO CONTRACT ITEM C CONTRACT #101-21-01 CONSIDER APPROVAL OF INCREASE IN AWARDED AMOUNT OF PRINTING SERVICES, LARGE FORMAT EQUIPMENT, SUPPLIES AND SERVICES.
OKAY SEEING NO QUESTIONS WE'RE GOING TO MOVE TO ITEM D CONTRACT 215-21 CONSIDER APPROVAL OF INCREASE IN AWARDED AMOUNT FOR MAINTENANCE, GENERAL TRADES, MERCHANDISE AND SERVICES. YES, SIR.
WE'VE IDENTIFIED AN ADDITIONAL NEED OF APPROXIMATELY $500,000 TO GET US THROUGH THE YEAR.
THE NEW NOT TO EXCEED AMOUNT THAT'S RECOMMENDED IS $3 MILLION DOLLARS.
ANY QUESTIONS THERE, MR. MILLER? BEFORE WE VOTE ON OR BEFORE WE GO FORWARD.
I WANT TO LOOK THROUGH THE LIST HERE JUST A SECOND.
SURE. I HAVE NO QUESTION. THANK YOU.
OKAY. SEEING NONE THAT PUTS US AT NUMBER FIVE EXECUTIVE SESSION.
MECHELLE IS THERE ANY EXECUTIVE SESSION? NO SIR. SEEING NO, DO I HAVE A MOTION TO ADJOURN.
[VI. Adjournment]
MOTION TO ADJOURN. IT IS NOW 4:59 AND THE FINANCE AND FACILITIES COMMITTEE IS ADJOURNED.* This transcript was compiled from uncorrected Closed Captioning.