[00:00:03]
GOOD AFTERNOON. IT IS 1:01 AND THIS WILL BE THE START OF THE GARLAND INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES, FINANCE AND FACILITIES COMMITTEE MEETING.[I. Call to Order and Determination of Quorum]
WE DO HAVE A QUORUM HERE TODAY.WE DO HAVE OUR ONE MEMBER OF THIS COMMITTEE THAT IS ABSENT TODAY, MR. MILLER. AND OUR PRAYERS GO OUT TO HIM TODAY.
WE WILL CALL THE MEETING TO ORDER AND WE'LL GO WITH A PUBLIC FORM.
MS. HOGAN, DO WE HAVE ANY CARDS? SEEING NO CARD, WE WILL MOVE ON IN THE AGENDA ITEM FOR THE SUPERINTENDENT'S MESSAGE.
[III. Superintendent's Message]
DR. LOPEZ, JUST WANT TO WELCOME EVERYONE BACK FOR THE HAPPY NEW YEAR.AND THE STATE THERE'S THERE'S A SURPLUS IN THE BILLIONS THAT OUTSIDE ORGANIZATIONS, JUST OUR ORGANIZATION IN EDUCATION, EVERYBODY'S TRYING TO GET A PIECE OF THAT PIE. WE'RE GOING TO BE MEETING WITH THE NUMBER OF DIFFERENT LEGISLATORS FROM PEOPLE ON THE SENATE AND HOUSE COMMITTEE, THE SENATE COMMITTEE OF EDUCATION, THE HOUSE COMMITTEE OF EDUCATION, AND, OF COURSE, OUR LOCAL POLITICIANS TO ENSURE LEGISLATIVE AGENDAS ARE ADDRESSED.
HAVING THE WELFARE AND AND, YOU KNOW, LONGEVITY OF OUR STAFF IS IMPERATIVE.
SO WE'RE LOOKING AT MORE MONEY INTO THE GENERAL FUND BALANCE.
WE WANT THINGS TO INCREASE WITH INFLATION RATES.
ALL THAT AFFECTS WHAT WE HAVE HERE.
THAT BEING SAID, WE'LL MOVE ON TO ITEM NUMBER FOUR, AGENDA.
[IV.A. Information Items]
ITEM NUMBER FOUR, AGENDA ITEMS FOUR THE BOARD OF TRUSTEES MEETING FOR JANUARY 2023.MR. BOOKER, THIS IS PAGE FOUR AND THROUGH SIX IN YOUR BOOKLET.
YES. TO MR. BEACH, TO MEMBERS OF THE BOARD OF TRUSTEES, TO DR.
LOPEZ, TO OUR PATRONS WHO MAY BE WATCHING.
I HAVE THE OPPORTUNITY OF SERVING THE DISTRICT AS THE EXECUTIVE DIRECTOR OF PURCHASING.
WE DO HAVE BEFORE YOUR CONSIDERATION AND REVIEW SIX CONTRACTS FOR THE JANUARY RENEWALS.
ALL OF THE CONTRACTS ARE WITHIN THE PARAMETERS OF REGULATION AND DO NOT REQUIRE FURTHER ACTION.
I'M HERE TO ANSWER ANY QUESTIONS THAT YOU MIGHT HAVE REGARDING THE SIX CONTRACTS FOR RENEWAL.
MR. GRIFFIN. DO YOU HAVE ANY QUESTIONS, MEANING COMMITTEE MEMBER, ANY OTHER MEMBERS OF THE BOARD HAVE A QUESTION THERE? SEEING NONE. THANK YOU, MR. BOOKER.
WE'LL MOVE ON TO ITEM NUMBER TWO.
REVIEW THE NOVEMBER 2022 MONTHLY FINANCIALS.
MRS. DAVENPORT, PAGES SEVEN THROUGH 16.
ALL RIGHT. GOOD AFTERNOON, CHAIRMAN JOHNSON.
PRESIDENT EXCUSE ME, CHAIRMAN BEECH, PRESIDENT JOHNSON AND BOARD OF TRUSTEES AND DR.
ANYONE SEEING ANY QUESTIONS THAT THEY NEED TO ASK AS FAR AS THIS PARTICULAR AGENDA ITEM? SEEING NONE. EVERYBODY MUST HAVE READ THE MATERIAL.
THAT'S GOOD. THANK YOU, MS. DAVENPORT. MOVING ON TO ITEM NUMBER THREE.
REVIEW NOVEMBER 2022 TAX REPORT.
MISS COOPER? OKAY. MISS DAVENPORT, ONE MORE TIME.
PRESIDENT JOHNSON, BOARD OF TRUSTEES.
AND DR. LOPEZ. BEFORE YOU, IS THAT NOVEMBER 2022 TAX REPORT THAT SHOWS US AT 7.13% COLLECTED.
THEY'VE DONE A LOT OF WORK SINCE THEN.
AS OF YESTERDAY, WE'RE AT 58.3% COLLECTED.
AND MS.. COOPER AND HER TEAM ARE HARD AT WORK TODAY AND THROUGH THE END OF THE MONTH.
AND YOU WILL SEE HER BACK NEXT MONTH.
BUT I'D BE HAPPY TO ADDRESS ANY QUESTIONS YOU HAVE ON THAT.
ANY QUESTIONS FOR THIS ITEM? SEEING NONE. OKAY.
AND IT WILL MOVE ON TO ITEM B ACTION ITEMS ON CONSENT.
[IV.B. Action Items (Non Consent)]
ITEM NUMBER ONE, CONSIDER APPROVAL OF A BUDGET TRANSFERS AND AMENDMENTS TO THE 2020 TO 2023 THREE GENERAL FUND.MRS. MAYO. THIS IS ITEMS PAGES 20 THROUGH 22.
CHAIRMAN BEACH BOARD OF TRUSTEES.
I'M HERE TO BRING YOU THE JANUARY BUDGET AMENDMENT.
AND THIS WAS AN ITEM THAT WE SPOKE BRIEFLY ABOUT IN A PRIOR BUDGET AMENDMENT.
I BELIEVE MR. GLICK HAD THE QUESTION.
WE ARE INCREASING OUR INTEREST INCOME BY A LITTLE OVER $7 MILLION.
THAT'S DUE TO SOME OF THE CHANGES IN THE BOND INTEREST RATES THAT WE HAVE BEEN DISCUSSING.
AND THEN ALSO WE ARE DECREASING FEDERAL REVENUE BY $5.4 MILLION DUE TO A REDUCTION IN SHARS REVENUE, AND THAT IS A NET IMPACT OF THAT 1.6.
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SORRY, I NEED BETTER GLASSES.1.6 POSITIVE NET INCREASE TO FUND BALANCE.
ARE THERE ANY QUESTIONS? GO AHEAD. OKAY, GREAT.
CAN YOU TELL ME THE REASONS FOR THE DECREASE IN SHARS AND JUST EXPLAIN WHAT THAT IS? YES, I AM GOING TO, IF ALLOWED, LET THE EXECUTIVE DIRECTOR OF SPECIAL EDUCATION SPEAK TO THOSE CHANGES.
AND HAPPY BIRTHDAY, MISS GRIFFIN.
YOU ALL HAVE YOU ALL ARE THREE WEEKS AHEAD OF TIME.
WE'RE GOING TO MAKE IT A BIRTHDAY MONTH.
THAT'S WHAT WE'RE GOING TO DO.
MINE IS TOMORROW. YOURS IS TOMORROW? ALL RIGHT. WE GOT DAPHNE'S TOMORROW.
SO WE GOT TWO BIRTHDAYS TO CELEBRATE THE COOKIES BEFORE WE GOT COOKIES.
OH, MRS. QUINN'S BIRTHDAY IS TODAY.
YES. SO I WANT TO MAKE IT QUICK.
I WANT TO MAKE A COMMENT ABOUT THAT, TOO.
SO WE'RE. MARK, PUT THAT ON THE EMERGENCY MANAGEMENT CRISIS CENTER.
I AM TANYA RAMOS. I'M EXECUTIVE DIRECTOR OF STUDENT SUPPORT AND SPECIALIZED SERVICES.
AND WITH ME TODAY IS AMY QUINN.
SHE IS OUR SPECIAL EDUCATION COORDINATOR OVER THE SHARS PROGRAM AND HAS BEEN HISTORICALLY ON THE DEVELOPMENT OF THE SHARS PROGRAM, AS WELL AS CHANGES THAT HAVE COME UP IN RULE.
SO I'M GOING TO ALLOW HER TO EXPLAIN SOME OF THOSE CHANGES TO YOU.
THE FIRST QUESTION WAS WHAT EXACTLY IS SHARS? AND I CAN EXPLAIN THAT THAT SHAH STANDS FOR SCHOOL HEALTH AND RELATED SERVICES, AND THOSE ARE MEDICAL SERVICES THAT ARE PROVIDED TO STUDENTS WITH DISABILITIES.
STUDENTS THAT HAVE ARE ELIGIBLE FOR MEDICAID.
THE DISTRICT CAN BE REIMBURSED FOR THE SERVICES THAT ARE RENDERED PER IDA.
IDA HAS MADE A REQUIREMENT THAT ALL CHILDREN THAT ARE MEDICAID ELIGIBLE AND RECEIVE SERVICES.
THE PARENT HAS TO GIVE THE DISTRICT CONSENT TO BILL MEDICAID.
THE TEA RECOMMENDS YOU DON'T GET A BLANKET CONSENT OF ALL STUDENTS DURING THE INITIAL ADMISSION INTO SPECIAL EDUCATION BECAUSE IT'S JUST IT'S NOT NEEDED. IF THEY'RE NOT MEDICAID ELIGIBLE, WE DON'T KNOW WHEN THEY BECOME ELIGIBLE FOR SPECIAL EDUCATION.
IF THEY HAVE A MEDICAID NUMBER THAT COMES IN LATER WHEN WE TAP INTO ALL THE MEDICAID NUMBERS AND ASSOCIATE THAT TO THE IEPS, PARENTS SOMETIMES HESITATE TO SIGN THAT CONSENT BECAUSE THEY THINK THAT IT'S GOING TO IMPACT THEIR MEDICAID BENEFITS OUTSIDE OF SCHOOL.
SO SOMETIMES THEY REFUSE, BUT IT IS A CUMBERSOME PROCESS.
THE THERE HAVE BEEN CHANGES MADE AFTER THE 19-20 COST REPORT YEAR FOR THE 20-21 COST REPORT, WHICH IS A PIECE OF MEDICAID REIMBURSEMENT, THE RULES CHANGED.
AND THE RATIO USED TO BE ALL STUDENTS THAT ARE MEDICAID ELIGIBLE WITH A MEDICAL SERVICE IN THEIR IEP OVER ALL ALL STUDENTS ON AN IEP WITH A MEDICAL SERVICE.
OKAY, SO THAT DRASTICALLY CHANGED.
IT COULD HAVE GONE FROM AN IEP RATIO OF 47% DOWN TO 20%.
THANK YOU. MR. QUINN, I NEED TO ASK YOU A QUESTION HERE, TOO.
DURING THIS CUMBERSOME PROCESS THAT YOU'RE TALKING ABOUT, CAN THIS FIGURE BE ADJUSTED OR IS IT A FIXED NUMBER ALL YEAR? IN OTHER WORDS, IF PARENTS NOW COME IN AND THEY CONSENT AND YOU GET THAT SIGNATURE LATER AFTER THE FACT, WHAT CAN WITH THAT DOLLAR, CAN THAT DOLLAR AMOUNT CHANGE OR OR IS THAT IS IT FIXED FOR ALL YEAR? IN OTHER WORDS, IT'S SET IN STONE FOR THE ENTIRE SCHOOL YEAR, FOR THE FISCAL YEAR.
SO THE COST REPORT IS 15 TO 18 MONTHS BEHIND.
SO WE'RE LOOKING AT THE 2021 COST REPORT, EVEN THOUGH WE JUST ENTERED 2023.
AS WE GET PARENTAL CONSENTS, IT WOULD BE FOR FUTURE SERVICES OR RENDERED.
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WHAT IS, IF YOU DON'T MIND ME ASKING, WHAT IS THE TIMELINE WINDOW THAT YOU HAVE TO USE OR WE HAVE TO USE IN OUR DEPARTMENT TO GET THESE FUNDS? IN OTHER WORDS, FROM CHARGE? WHAT? IS THERE A WINDOW? IS THERE A TIMELINE OR A WINDOW FRAME THERE THAT WE NEED TO BE LOOKING AT WHEN WE GO AFTER OR FIND OUT WHEN THE PEOPLE ARE SPECIAL ED, WHATEVER THE CASE MAY BE, SO WE CAN GET THE FUNDS? YES.WELL, THERE'S TWO THERE'S TWO PIECES.
THERE'S THE THE COST REPORT, WHICH IS A BIG PROJECT THAT ALISON'S TEAM DOES THAT GENERATES FUNDS.
BUT THEN THERE'S ALSO INTERIM BILLING FOR THE MEDICAL SERVICES PROVIDED.
SO, FOR EXAMPLE, A SPEECH PATHOLOGIST.
AND SO THAT THOSE MONIES COME IN WEEKLY.
CHAIRMAN BEACH, MAY MAKE A SUGGESTION? YES, MAYBE WE DO A FOLLOW UP AT ONE OF OUR COMMITTEE MEETINGS ON THE HOW WE'RE GOING TO SYSTEMICALLY CHANGE OUR PRACTICES TO MAKE SURE THAT PARENTS ARE NOW DOING THE THINGS THAT WE NEED THEM TO DO FOR THE SHARS FUNDING.
THAT WAY WE DON'T WE DON'T HAVE THIS HAPPEN AGAIN.
AND WE COULD WE COULD GO THROUGH IT.
SO LET'S DO A FOLLOW UP PRESENTATION AND PRESENT TO THE BOARD EXACTLY HOW WE'RE GOING TO BE HOLDING OURSELVES ACCOUNTABLE TO MAKE SURE THAT THE FUNDING SHORTFALL DOESN'T HAPPEN WITH ANY ANY FUTURE CHANGES THAT COME.
THE ONE THING ABOUT THE CHANGE IN RATIO THAT WAS SHARED IS THAT'S NOT GOING TO CHANGE.
AND THAT IN AND OF ITSELF CAUSED A BIG REDUCTION IN OUR SHARS REIMBURSEMENTS, I THINK.
ANY OTHER QUESTION? MR. GLICK YEAH, JUST I'M NOT SURE I COMPLETELY UNDERSTAND WHAT THE CHANGE WAS.
I UNDERSTAND THAT ONE WAS A BLANKET AND NOW WE HAVE TO DO INDIVIDUAL.
IS THAT IS THAT WHAT WE'RE SAYING? WELL, THAT WAS PART OF IT.
THE THE MEDICAID CONSENT ISN'T REQUIRED BY MEDICAID.
IT'S A TO REQUIREMENT AND THAT WAS NOT A REQUIREMENT BEFORE.
AND NOW IT IS A REQUIREMENT FOR US TO HAVE THAT AND IT FEEDS INTO THE RATIO.
SO HOW THEY CALCULATE THE IEP RATIO HAS CHANGED.
AND SO IN OUR FOLLOW UP, WE'D BE HAPPY TO SHOW WHAT THE RATIO WAS BEFORE AND EXPLAIN THAT A LITTLE BIT FURTHER, BECAUSE IT DOES REQUIRE A LITTLE A LITTLE MORE EXPLANATION FOR SURE. THAT'S WHERE I GUESS MY CONFUSION COMES IN.
SO WE'RE DOING THIS THIS CHANGE BUDGETARY CHANGE IN JANUARY, BUT IT'S REALLY FOR WHAT THE FISCAL YEAR THAT BEGAN IN JULY. BEFORE THAT, AGAIN, MAYBE WE COULD MAYBE DR.
RINGO COULD YOU HELP US? THAT'S WHAT MY CONFUSION IS, WHAT THIS APPLIES TO WHEN IT BEGAN THE SCHOOL YEAR.
SO IT STARTS ON OCTOBER 1ST THROUGH SEPTEMBER 30TH.
SO WE'RE LOOKING AT THE 2021 AND THEN FUTURE YEARS.
OKAY. SO WE'RE BASING THIS ON THE FISCAL THE FEDERAL FISCAL, WHICH WAS THE OCTOBER YEAR, AND IT'S APPLIED TO THEIR FEDERAL FISCAL YEAR, WHICH WE'RE IN RIGHT NOW FOR THE PRIOR FEDERAL FISCAL YEAR.
MR. GLICK? YEAH, I'LL HELP ANSWER THAT.
OPERATIONALLY, THE FEDERAL SIDE IS THE DATES MS. QUINN MENTIONED IN OCTOBER.
BUT WE REPORT WHEN WE RECEIVE THOSE FUNDS.
SO WE'RE MIXING THE TWO DIFFERENT FISCAL ENDING.
YES. UNFORTUNATELY, WHEN WE DO WITH FEDERAL FUNDS, WE OVERLAP.
IN OUR FISCAL YEAR. IT IS A REVENUE DECREASE OF THIS AMOUNT.
LOPEZ, WE WILL GET FURTHER REPORTS, BUT I THINK THIS IS REALLY IMPORTANT.
WE JUST WE PICKED UP X MILLION AND WE JUST KIND OF LOST IT.
WE'RE KIND OF A NET 3 MILLION.
BUT, SO MY REAL QUESTION IS, IF YOU CAN TELL US MAYBE FEDERAL LAW DOESN'T ALLOW IT, BUT HOW MANY FAMILIES WERE AFFECTED BY THIS? CAN YOU GIVE US A BLANKET NUMBER OR AN AVERAGE NUMBER? ROUGHLY? WE HAVE A LITTLE OVER 6100 STUDENTS ELIGIBLE FOR SPECIAL EDUCATION.
OF THE 6100, ABOUT 3800 OF THEM HAVE A MEDICAID NUMBER.
WHETHER THEY'RE ELIGIBLE OR NOT, THAT HAPPENS ON THE BACK END.
WE ARE AT ABOUT 74% PARENTAL CONSENTS AND REFUSALS.
SO SO 74% OF THE 3800 HAVE GIVEN US THE REQUIRED CONSENT TO GET THE SHARS.
[00:15:01]
SO IT'S NOT THAT THAT HIGHER PERCENTAGE WE'RE MISSING, CORRECT, GIVE OR TAKE 900, MAYBE SOMEWHERE IN THAT.AND WE'RE I'M ASSUMING ACTIVELY TRYING TO PURSUE THAT 900.
AND IF WE GET THAT 900, WE'LL MAKE UP THE 4 MILLION.
I MEAN, THAT'S KIND OF ANOTHER BLANKET STATEMENT.
BUT IS THAT ABOUT WHERE WE'RE HEADING ON THIS? I DON'T KNOW THAT WE'LL BE ABLE TO GET THE FULL 900.
ONE OF THE PROCESSES THAT WE'VE CHANGED IS TO MAKE SURE THAT IF A PARENT SAYS, NO, I DON'T WANT TO DO THAT, THAT WE ENSURE WE HAVE IT DOCUMENTED THAT THEY ARE NOT GIVING CONSENT.
AND THAT WAS SOMETHING THAT WE WERE NOT DOING.
IF A PARENT SAID, I DON'T GIVE CONSENT, WE JUST DIDN'T EVEN GIVE HIM THE FORM.
THAT'S ONE OF THE PROCESSES THAT WE CHANGED, AND THEY MUST GIVE A POSITIVE CONSENT.
POSITIVE OR NEGATIVE? OH, NO. RIGHT.
AND THAT'S THE PROCESS THAT WE CHANGE TO QUALIFY FOR THE DOLLARS EITHER WAY.
AND THAT'S THE NUMBER THAT GOES INTO THAT RATIO THAT CHANGED.
OKAY. SO AND I THINK YOU SAID YOU'RE BOTH ACTIVELY WORKING ON THIS.
IS THIS SOMETHING THAT HAS HAPPENED TO OTHER SCHOOL DISTRICTS ALSO AS FAR AS THE CHARGE IS CONCERNED? YES, IT HAS.
OUR BOOKKEEPER, MEDICAID SPECIALIST, SPOKE WITH TASB THE OTHER DAY AND ASKED THAT QUESTION.
BECAUSE THE CHANGE JUST HAPPENED WITHOUT ANY WARNING, SOME DISTRICTS PROCEEDED TO USE THE OLD RATIO.
NOW, WHETHER OR NOT THEY'RE GOING THROUGH AUDITS, I DON'T KNOW.
AND I THINK THEY GAVE A REALLY NICE EXAMPLE IN THEIR CORRESPONDENCE THAT WE CAN SHARE.
VERY GOOD. THANK YOU. ANY OTHER QUESTIONS FROM ANYBODY? OKAY. MOVING ON.
THIS IS ON PAGES 23 THROUGH 25 IN YOUR BOOKLET.
GOOD AFTERNOON, MR. BEACH. BOARD OF TRUSTEES.
THE FUNDS AND THE TYPE OF SUPPORT THAT'S PROVIDED.
THERE ARE CHILDREN'S BOOKS, BUT THEY'RE APPLICABLE TO REALLY ALL AGE RANGES.
THE FUNDS THAT WE WILL RECEIVE.
WE WOULD LIKE TO USE JUST FOR MENTAL HEALTH IN GENERAL.
THE THE GRANT ALLOWS THE FUNDS TO BE SPENT IN ANY WAY THAT WE WOULD LIKE, AND SO THE WAY WE'D LIKE TO SPEND THEM WOULD BE IN HELPING TO PROMOTE OUR YOU MATTER EVENTS, WHICH INCLUDES EVERYTHING FROM LATCHING ON TO OTHER EVENTS SO THAT WE CAN PASS OUT MENTAL HEALTH AWARENESS, SUICIDE PREVENTION, CHILD ABUSE PREVENTION, THAT KIND OF THING.
AND WE'RE LOOKING FORWARD TO BE ABLE TO USE THAT.
AND WE THANK YOU FOR YOUR CONSIDERATION.
ANY QUESTIONS? MS. STANLEY? SO WE GOT THIS GRANT LAST YEAR AS WELL, CORRECT? TWO YEARS AGO. TWO YEARS AGO.
AND HOW DID WE SPEND THAT MONEY? SO FOR GRIEF BASED INITIATIVES AND ALSO FOR TOWARDS THE RESPONSE OF SERVICE PROGRAM.
WE'VE ALSO WERE ABLE TO BE ABLE TO USE TOWARDS THE MATERIALS OR THINGS THAT ARE NEEDED BY THE RESPONSIVE SERVICE COUNSELORS WHO ACTUALLY GO OUT TO THE CAMPUSES TO PROVIDE SUPPORT. THE ANSWER YOUR QUESTION.
ANY OTHER MISS GRIFFIN QUESTION? OKAY. THANK YOU, LADIES.
[00:20:05]
WILKERSON. PAGES 26 THROUGH 41.GOOD AFTERNOON. COMMITTEE CHAIR.
BEACH. MEMBERS OF THE COMMITTEE.
LOPEZ. THIS ITEM IS BEING PRESENTED TODAY.
BUT BEFORE I GET INTO THAT, I WANT TO ACKNOWLEDGE THE PRINCIPAL AT LUNA ELEMENTARY, PRINCIPAL WILKERSON, WHO HAS BEEN INSTRUMENTAL IN MOVING THIS PROJECT FORWARD.
HER AND HER STAFF HAVE WORKED VERY DILIGENTLY WITH THEIR PTA TO COME UP WITH THIS INNOVATIVE PROJECT THAT THEY WANT TO DO AT LUNA ELEMENTARY. SO WITH THAT, AND SHE IS HERE TO ANSWER ANY ADDITIONAL QUESTIONS THAT YOU MAY HAVE REGARDING SPECIFICALLY TO THAT.
WHAT THIS IS, IS A I'M GOING TO GO AND SHARE WITH YOU JUST KIND OF AN OVERVIEW.
SO WE'RE LOOKING AT HERE IS ADDING SOME CONCRETE PAVING, WHICH IS A SITE, PAVING SOME SIDEWALK, AND THEN A GAZEBO THAT SITS ON TOP OF THAT FOR AN OUTDOOR LEARNING CENTER THAT'S GOING TO BE RIGHT NEXT TO THE GARDEN AT LUNA.
THE PTA HAS IS GOING TO DONATE THE FUNDS AND THE DISTRICT WILL PROCURE THE CONCRETE THROUGH A CONTRACTOR AND WE WILL PROCURE THE GAZEBO THROUGH LOWE'S.
AND THE INSTALLATION OF THE GAZEBO WILL BE DONE THROUGH OUR MAINTENANCE DEPARTMENT.
AND WITH THAT, I'LL ANSWER ANY QUESTIONS YOU MAY HAVE IN REGARDS TO THIS PARTICULAR PROJECT.
CONGRATULATIONS TO THE PTA FOR PARTICIPATING IN SOMETHING THAT WILL ENHANCE THEIR CAMPUS.
WE'RE GOING TO DO THAT IN HOUSE AND FROM OUR MAINTENANCE DEPARTMENT.
AND WHEN THIS IS COMPLETED, IT NOW BECOMES A PART OF OUR MAINTENANCE AS THE SCHOOL DISTRICT.
IS THAT A TRUE STATEMENT OR NOT? THAT IS A TRUE STATEMENT.
SO IF YOU ALL WOULD JUST REPEAT THAT IN THAT.
ABSOLUTELY. SO PART OF THESE PROJECTS, WHEN WE WHEN WE BRING DIFFERENT PROJECTS TO YOU THAT ARE ENHANCEMENTS TO THE FACILITIES, ANY ENHANCEMENTS TO THE FACILITIES, HOWEVER IT'S PROCURED, HOWEVER WE FUND IT, ULTIMATELY IT BECOMES THE OWNERSHIP OF THE DISTRICT AND THE RESPONSIBILITY OF THE DISTRICT TO MAINTAIN THE FEATURES THAT WE ARE ADDING TO OUR FACILITIES.
WOULD MS. WILKINSON LIKE TO COME UP AND SAY ANYTHING? NOW, IF YOU NOTICED IN THE PICTURE, WE DO ALREADY HAVE A GREEN HOUSE.
WE HAVE RAISED BEDS FOR A GARDEN.
AND PART OF THE MONTESSORI IS REALLY HEAVY INTO LIFE SCIENCE.
THANK YOU, MS. WILKERSON, FOR YOUR LEADERSHIP.
ANY OTHER QUESTIONS? OKAY. MOVING ON TO ITEM NUMBER FOUR, CONSIDER APPROVAL TO REPLACE CHILLERS.
PAUL GONZALEZ AND THIS IS ON PAGES 42 THROUGH 47.
YES. GOOD AFTERNOON, CHAIRMAN.
MR. BEACH. PRESIDENT JOHNSON, BOARD OF TRUSTEES.
A FEW MINUTES AGO, BEFORE WE STARTED, I SENT A REVISED DOCUMENT TO INSERT IN YOUR BOOK.
THERE WAS SOME SOME CHANGES ON SOME OF THE CALCULATIONS.
THERE WERE THERE WERE KIND OF SWAPS.
SO SEVERAL YEARS AGO HERE AT THE DISTRICT, WE DID A SECO PROJECT.
SOME OF YOU ALL WERE ON THE BOARD THAT APPROVED THAT.
IT WAS THROUGH THE STATE ENERGY CONSERVATION OFFICE.
IT WAS VERY SUCCESSFUL AT AT SEVERAL OF OUR CAMPUSES.
SO I COME BACK TO YOU WITH THE GARLAND ISD COLD CHILLER PROGRAM.
THE COLD CHILLER PROGRAM IS ADMINISTERED BY THE STATE ENERGY CONSERVATION OFFICE.
[00:25:06]
15 YEAR TERM.THAT'S A PRETTY GOOD RATE FOR A 15 YEAR TERM AND WE CAN APPLY UP TO TWO LOANS.
WE WOULD HAVE TO FOLLOW THAT THAT GUIDELINE.
BUT IT ALSO INCLUDES ANY ASSOCIATED PUMPS, COOLING TOWERS AND LIMITED CONTROLS THAT ARE ASSOCIATED WITH THOSE CHILLER SYSTEMS. THE REPLACEMENT CHILLERS WOULD HAVE, EFFICIENCY MUST EXCEED THE ENERGY CODE REQUIREMENTS, WHICH WE WANT TO DO, ESPECIALLY WITH CHILLERS.
SORRY ABOUT THAT. PLAYING CATCH UP.
SO CURRENTLY, RIGHT NOW, GARLAND HAS 17 CHILLERS THAT MEET THE CRITERIA ACROSS THE DISTRICT.
AND THESE ARE THE LOCATIONS OF THE DIFFERENT CHILLERS THAT WOULD MEET THE CRITERIA.
SO THE FOLLOWING LIST WERE IDENTIFIED AS A PRIORITY, AND IN CONVERSATIONS WITH FACILITIES AND MAINTENANCE, THE PEOPLE THAT MAINTAIN OUR EQUIPMENT, THE AGE OF THE EQUIPMENT WAS A BIG PART OF THE IDENTIFYING AND THE GUIDELINES THAT WE HAVE TO MEET.
REFRIGERANT PHASE OUT OF OUR 22.
SO BACK IN 2020, THE EPA OUTLAWED PRETTY MUCH OUTLAW R-22, WHICH IS A REFRIGERANT THAT'S NO LONGER BEING PRODUCED HERE IN THE UNITED STATES.
SO FOR US TO MAINTAIN THIS EQUIPMENT, WE HAVE TO PROCURE REFRIGERANT AT TIMES.
AND OUR 22 RIGHT NOW IS PRETTY MUCH NOT BEING SOLD IN THE MARKET.
SO THE ONLY WAY WE GET R-22 IS WHEN WE RECLAIM OR WE RECYCLE OUR OWN REFRIGERANT.
SO WE HAVE A MACHINE OUT THERE, A PIECE OF EQUIPMENT THAT CARRIES R-22 IN IT.
WE HAVE EQUIPMENT THAT RECOVERS THIS REFRIGERANT.
BUT OUR RECOVERY AND OUR INVENTORY OF R-22 HAS PRETTY MUCH ALMOST DEPLETED.
SO WE AS A DISTRICT HAVE TO START LOOKING AT NEW REFRIGERANTS AND NEW EQUIPMENT TO MOVE FORWARD WITH THE LATEST AND GREATEST COOLING SYSTEMS. SO PART OF THE ANOTHER BIG PART OF THIS WAS THE CHILLERS THAT WERE IDENTIFIED IN THIS LIST THAT I'M PRESENTING TODAY WE'RE ALSO IDENTIFIED IN THE FACILITIES CONDITION ASSESSMENT.
SO THEY ARE PART OF THE FACILITIES CONDITION ASSESSMENT.
AND YOU'LL HEAR LATER AS WE GO OVER MAYBE A FUTURE BOND.
ALL THIS EQUIPMENT IS IDENTIFIED IN THAT FCA.
THE ONLY THING THAT WOULD BE A PLUS FOR US IS THAT WE WOULD BE ABLE TO REMOVE THIS AT A LOWER TO ME WOULD BE A LOWER INTEREST RATE ON THESE MACHINES AND ON THIS EQUIPMENT, THESE EQUIPMENT AND THEN ALSO BE ABLE TO DO OTHER THINGS WITH.
SO RIGHT NOW THE CAMPUSES THAT WE HAVE IDENTIFIED IN MIDDLE SCHOOLS, WHICH IS O'BANION, THAT EQUIPMENT MEETS THE CRITERIA, ELEMENTARY SCHOOLS WOULD BE STEVENS ELEMENTARY, ARMSTRONG ELEMENTARY, PEARSON ELEMENTARY AND SPRING CREEK ELEMENTARY.
WE ARE WE WILL BE REQUESTING A 2.887 $500 MILLION REQUEST FOR LOAN NUMBER ONE THAT WOULD IDENTIFY THOSE CAMPUS AND TAKE CARE OF THOSE CAMPUSES.
THEN THE SECOND LOAN APPLICATION WE WOULD APPLY FOR WOULD IDENTIFY GUARD IN HIGH SCHOOL.
WE HAVE ONE CHILLER THERE AT GARLAND, AND THEN WE HAVE TWO CHILLERS OVER AT SOUTH GARLAND HIGH SCHOOL FOR A LITTLE OVER 2 MILLION, AND THAT LOAN WOULD BE A TOTAL OF 2,000,710 400.
SO THOSE ARE THE PRIORITIES RIGHT NOW THAT WE FEEL THAT MEETS THE CRITERIA.
AND IT WOULD BE A BENEFIT FOR THE DISTRICT TO REPLACE THIS THIS EQUIPMENT.
SOME OF IT'S REALLY OUTDATED, OUTDATED EQUIPMENT.
AND AGAIN, SOME OF IT MEETS THE R-22 CRITERIA THAT WE CAN NO LONGER PROCURE.
[00:30:04]
IMPLEMENTATION AND TIMELINE.WE'VE IDENTIFIED, AGAIN, THE CAMPUSES AND THE EQUIPMENT THAT WE'D LIKE TO CHANGE OUT.
WE STARTED THE APPLICATION PROCESS IN DECEMBER.
WE'RE HERE TODAY IN FRONT OF YOU ASKING FOR A REQUEST TO MOVE FORWARD WITH THIS PROJECT.
WE WOULD HAVE THE APPLICATION APPROVED IN FEBRUARY.
IN MARCH, WE WOULD ISSUE CONSTRUCTION DOCUMENTS.
IN MAY, WE WOULD HAVE CONSTRUCTION CONTRACTS READY TO GO AND THEN WE WOULD ORDER THE EQUIPMENT.
AND YOU PROBABLY SAY, WELL, PAUL, LOOK, YOU'RE TALKING ALMOST A YEAR TO GET THESE CHILLERS.
WE WE THE BOARD WAS GRACIOUS TO APPROVE THE CHILLER PURCHASE AT MEMORIAL PATHWAY A LITTLE OVER A YEAR AGO, AND IT JUST GOT INSTALLED ABOUT SIX MONTHS AGO. SO RIGHT NOW, CHILLERS ARE USUALLY TAKING ANYWHERE FROM 8 TO 12 MONTHS FOR DELIVERY.
SO THIS WOULD BE A GREAT TIMELINE TO GET THE, SCHEDULE IT FOR NEXT SUMMER.
SO WE WOULD BE COMPLETED IN AUGUST OF 2024.
I HAVE EMMA HERE TODAY FOR ANY QUESTIONS THAT YOU'D LIKE TO ASK, BUT WHAT I'M REQUESTING TODAY IS MY REQUEST. TODAY IS TO THE AGE OF THE EQUIPMENT AND THE PHASE OUT AND COST OF OUR 22 REFRIGERANT.
TOTAL PROJECT AMOUNT IS NOT TO EXCEED $6 MILLION, AND THE POTENTIAL FUNDING WOULD BE 199.
ANY QUESTIONS? I GOT QUITE A FEW I WOULD LIKE TO FIND SOME INFORMATION ON IF YOU CAN KIND OF GIVE ME ONE IS, I GUESS THAT CHILLERS IS KIND OF THE FUTURE OF THE DIRECTION THAT WE'RE TRYING TO TAKE THE DISTRICT AS FAR AS AIR CONDITIONING AND WHATNOT, SINCE THEY ARE R-2 WHATEVER.
IS THAT A CORRECT STATEMENT? YES. YOU AND GARY PROBABLY CAN TALK MORE TO THE TECHNICAL SIDE, BUT CURRENTLY RIGHT NOW WE WANT TO MOVE FORWARD INTO CHILLER WATER SYSTEMS, THE LONGEVITY OF THE EQUIPMENT AND THE COMFORT OF THE EQUIPMENT, JUST LIKE WE'RE DOING AT HARRIS HILL, WE'RE PUTTING SURE WATER IS THE WAY THAT WE NEED TO START LOOKING AT A LOT OF OUR NEW CONSTRUCTION.
YES, WELL, I KNOW THAT FROM THE 2014 BOND PROGRAM THAT I CAME IN AT HALF WAY THROUGH THAT.
BUT I KNOW THAT WE WERE REALLY TRYING TO CONTROL HAVE CONSOLIDATING ALL THE CONTROL SYSTEMS. THAT REALLY NEVER DID HAPPEN, I DON'T THINK.
IS IT EASIER TO CONTROL HAVE CONSOLIDATE EVERYTHING WITH CHILLERS THAN IT IS OVER THE REFRIGERANT? I MEAN, WILL WE BE ABLE TO MONITOR BETTER THAN WHAT WE HAVE IN THE PAST IS DOING CHILLERS OVER REFRIGERANT TYPE UNITS.
THE ONLY DIFFERENCE IS AND GARY, I'D LIKE YOU TO COMMENT AFTER I COMMENT, BUT FROM MY FROM MY POINT OF VIEW, WHEN YOU HAVE 25 ROOFTOP UNITS AND YOU HAVE TO GO TO A CONTROL POINT FOR EACH UNIT COMPARED TO HAVING A CHILLER SYSTEM WHERE YOU HAVE THINGS MORE CONSOLIDATED IN THE MECHANICAL SPACE, IT'S PROBABLY EASIER TO GO TO ONE LOCATION INSTEAD OF GOING OVER TO 25 DIFFERENT LOCATIONS ON TOP OF THE ROOF. BUT GARY, CAN YOU CAN YOU GET SOME INPUT ON THAT? SURE. MR. BATES. MR. JOHNSON, DR.
SO AS WE MOVE FORWARD, AGAIN, THIS IS KIND OF A REPLACEMENT.
THIS PROGRAM REQUIRES DIRECT REPLACEMENT ONE FOR ONE.
SO I THINK GOING FORWARD, THIS IS A DISTRICT HAS LOOKED AT GOING TO THIS CHARTER SYSTEM.
SURE. WATER BRINGS A LOT OF ADVANTAGES OF BETTER CONTROL.
AND AS FAR AS YOUR I THINK YOUR QUESTION IS COMFORT AND THE CONTROLS ISSUES THAT YOU HAD, THE CONTROL ISSUES YOU HAVE ARE RELATED TO THE OLD SYSTEMS THAT WEREN'T UPGRADED, THE SYSTEMS, WHAT YOU UPGRADE THE CONTROLS AND IT WILL BE REQUIRED THAT WILL BE ABLE TO PROVIDE YOU BETTER CONTROL AND CONTROL WATER SYSTEM DOES HISTORICALLY, IF OPERATED PROPERLY, WILL PROVIDE YOU A BETTER ENVIRONMENT THAN SINCE I'VE GOT YOU THERE TOO.
CAN I ASK YOU A QUESTION? DO YOUR CHIL WATER LINES OR UNITS, ARE THEY BETTER PREPARED FOR WHEN YOU HAVE FREEZING TEMPERATURES LIKE WE HAD WHERE YOU HAVE WHEN YOU HAVE BUSTED PIPES AND WHATNOT? OR IS THAT JUST SOMETHING THAT ACT OF NATURE ARE THERE? IF YOUR CONTROL SYSTEMS ARE WORKING PROPERLY, YOU SHOULD NOT HAVE ANY ISSUES.
I GUESS THAT'S THAT'S A THAT'S AN INTERESTING QUESTION.
BUT IF EVERYTHING'S WORKING PROPERLY, YOU SHOULDN'T HAVE ANY ISSUES.
WE BASICALLY BRING THE PUMPS ON.
[00:35:01]
YOU RUN THE PUMPS, WATER MOVING TO.SO I KNOW THAT WE WE WERE ON IT A LITTLE BIT BETTER THAN SOME OTHER.
AND THERE'S A LOT OF THINGS THAT GO INTO THAT THAT AREN'T RELATED TO THE SYSTEM.
OKAY. SO WHAT WOULD THE WHAT'S THE PAYMENT GOING TO BE BACK TO THAT PARTICULAR LOAN? AND IS THAT THE LEAST AMOUNT WE COULD GO AHEAD AND GET AT THAT? THAT INTEREST RATE TO GO AHEAD AND ADD SOME SCHOOLS TO THIS.
SO PART OF THE REQUIREMENTS IS WE CAN ONLY ASK FOR 6 MILLION.
AND THEY WILL THEY BEING THE STATE ENERGY CONSERVATION OFFICE ON THE LAST SCOPE PROJECT, DR.
RINGO AND ALLISON GOT A A SCHEDULE OF PAYMENTS WHERE IT BROKE DOWN EVERY MONTH WHAT WE PAY EVERY MONTH AND WE'RE PAYING THE SCHOOL PROGRAM PROJECT THAT WE DID BACK SEVERAL YEARS AGO, AND IT HAS A SCHEDULE RATE OF PAY.
I DON'T HAVE THAT WITH ME, BUT THAT'S SOMETHING THAT WE WE COULD IF WE DECIDE TO GO FOR THIS, WE COULD ASK THE STATE ENERGY CONSERVATION OFFICE TO SEND US A SCHEDULE OF PAYMENTS AND HOW THEY ARE BROKEN DOWN MONTHLY AND SHARE THAT WITH THE BOARD.
THE BOARD WOULD LIKE TO SEE THAT.
I THINK THAT WOULD BE SOMETHING FOR US TO SEE IN FUTURE GRANTS.
SO ANYWAY, IF YOU DON'T MIND DOING THAT, MR. GRIFFIN, ANY QUESTION FROM THE BOARD, ANY OTHER QUESTION FROM ANY BOARD MEMBER THANK YOU.
THANK YOU, SIR. MOVING ON INTO ITEM NUMBER FIVE, NEW BIDS.
NUMBER A CONTRACT SIX EIGHT, DASH 22, DASH ZERO ONE.
CONSIDER APPROVAL OF PURCHASE OF CHARTER TRANSPORTATION SERVICES.
MR. BOOKER THIS IS PAGES 48 THROUGH 51 IN OUR BOOKLET.
YES, SIR. ONCE AGAIN, MEMBERS OF THE BOARD OF TRUSTEES TO DR.
LOPEZ AND THE PATRONS OF OUR GREAT TRI-CITIES.
THE CONTRACT WE HAVE BEFORE YOU IS THE CHARTER TRANSPORTATION.
THIS CONTRACT IS UTILIZED BY DIFFERENT DEPARTMENTS THROUGHOUT THE DISTRICT.
WE ALSO HOST THIS CONTRACT FOR THE EDUCATIONAL PURCHASING COOPERATIVE OF NORTH TEXAS.
THE NUMBER OF VENDORS OR THE ATTACHED VENDORS THAT ARE BEING RECOMMENDED.
ANY QUESTIONS? GRIFFIN ANY QUESTION FROM YOU? ANY BOARD MEMBERS QUESTIONS? THANK YOU, MR. BOOKER. MOVING ON TO THE NEXT ITEM.
ITEM NUMBER SIX, INCREASE TWO AWARDED BIDS.
WE'RE LOOKING AT CONTRACT A, WHICH IS 302, DASH 22.
YES, SIR. I'LL ANSWER ANY OF THE PROCUREMENT QUESTIONS, BUT WE DO HAVE PEOPLE HERE FROM INSTRUCTION AND SPECIAL EDUCATION THAT CAN DISCUSS ANY OPERATIONAL QUESTIONS THAT YOU MIGHT HAVE. OKAY.
THOSE MATERIALS ARE THERE IN THE BOOKLET.
DO YOU NEED TO GO OVER THAT PRESENTATION OR EVERYBODY CAN READ THAT PRETTY.
ANY QUESTIONS FOR MISS GRIFFIN ON THAT? ANY OTHER BOARD MEMBERS OR QUESTIONS? WE'LL MOVE ON TO ITEM NUMBER B CONTRACT 302 DASH 22 TO 16.
IT'S THE SAME SITUATION THAT WE HAVE.
I WOULD BRING TO YOUR ATTENTION THAT THAT IS ESSER TWO FUNDED OUT OF FUND 281 FOR THE INCREASE.
VERY GOOD. MR. GRIFFIN. ANY QUESTIONS THERE? MEMBER ANY OTHER BOARD MEMBERS QUESTIONS? SEEING NONE THANK YOU, MR. BOOKER. APPRECIATE IT.
MOVING ON TO ITEM NUMBER FIVE EXECUTIVE SESSION.
MS.. HOGAN DO WE NEED TO HAVE AN EXECUTIVE SESSION? NICOLE LOPEZ SEEING NONE, THEN IT IS 140 AND THE FINANCE AND FACILITIES COMMITTEE MEETING
IS ADJOURNED.
* This transcript was compiled from uncorrected Closed Captioning.