[00:00:02]
[I. Call to Order and Determination of Quorum]
WELCOME TO JUNE 13TH, 2023 AT 5:03 P.M.WE ARE HERE FOR THE BOARD BOND COMMITTEE MEETING.
PUBLIC FORUM DO WE HAVE ANY COMMENTS MRS. HOGAN? NO, MA'AM.
[III. Superintendent's Message]
GOOD EVENING. THIS IS OUR FIRST BOND COMMITTEE.YES. AND I WANT TO THANK MISS GRIFFIN FOR PUTTING ORGANIZATION TO THIS.
WHEN I ARRIVED IN 2018, WE WERE WORKING ON THE 2014 BOND, AND I FEEL THAT THIS BOND, BOARD BOND COMMITTEE MEETING, I'LL GET USED TO IT.
THE BOARD BOND COMMITTEE AND THE BBC.
ALL RIGHT. THAT'S THE WAY I START THINKING MY NAME.
ALL ACRONYMS. US ON DIFFERENT INITIATIVES.
AND I'M SURE THERE'S GOING TO BE SOME PROTOCOLS THAT ARE SET.
SO THEN THAT WAY WE ALL GET FIRSTHAND INFORMATION AT THE SAME TIME THAT WILL ALLOW US TO BE ABLE TO PRESENT TO ALL OF US WITHOUT ANY TYPE OF MISCOMMUNICATION.
AND THEN WE'RE TOO BUSY TRYING TO COME BACK AND TRYING TO FIX WHAT WAS DONE.
I'M EXCITED. SO THIS IS A GOOD KICKOFF.
THANK YOU, SUPERINTENDENT LOPEZ.
THIS IS OUR FIRST MEETING OF THIS COMMITTEE AND WE ARE DEVELOPING THIS AS WE GO.
SO TRUSTEES, ALL OF THE FINAL TOUCHES ARE NOT ON THIS.
SO THE THINGS AND COMMENTS THAT YOU WOULD LIKE TO ADD WILL BE WELCOMED.
[IV.A. Information Items]
ITEM A.MISS DEBBIE CABRERA, BRANDY MAYO AND I THINK THEY HAVE A GUEST.
GOOD EVENING, MISS GRIFFIN, BOARD OF TRUSTEES, DR.
LOPEZ, IF I COULD JUST TAKE A SECOND TO INTRODUCE MISS CABRERA.
SHE SERVED AS INTERIM CHIEF FINANCIAL OFFICER TO GARLAND ISD PRIOR TO DR.
RINGO'S ARRIVAL, AND SHE HAS BEEN SUCH A HUGE SUPPORT TO ME IN THE LAST FEW MONTHS.
GOOD EVENING, CHAIRPERSON GRIFFIN, BOARD MEMBERS AND ESTEEMED SUPERINTENDENT DR.
LOPEZ. IN A MINUTE I'LL BRING UP ERICK MACHA FROM HILLTOP SECURITIES.
HOW EXCITING OR ISSUANCE OF SERIES 2023 BONDS.
AND ALSO WE'LL DISCUSS THE IMPACT IT WILL HAVE ON THE I&S TAX RATE FOR NEXT YEAR, AS WELL AS SOME CONSERVATIVE PROJECTIONS AND ESTIMATES ON FUTURE SALES AND WHAT THAT IMPACT WILL BE ON THE DISTRICT OVER THE LIFE OF THE 12 POINT, 1.2 EXCUSE ME, BILLION DOLLAR APPROVED AUTHORIZATION.
IN WORKING WITH THE DIRECTOR OF FACILITIES PLANNING AND CONSTRUCTION, MR. FERNANDEZ, HE WAS ABLE TO PROVIDE US WITH ENOUGH DATA THAT WE NEEDED TO HELP DETERMINE THE SIZE OF THIS FIRST SALE BASED ON OUR CASH FLOW NEEDS SO THAT WE CAN COMPLY WITH INTERNAL REVENUE SERVICE ARBITRAGE RULES.
AND THAT REQUIREMENT BEING THAT OUR VERY FIRST SALE, WE HAVE TO TRY TO DETERMINE THE SIZE OF IT SO THAT WE CAN MAKE SURE THAT IN THE FIRST THREE YEARS, APPROXIMATELY, REASONABLY EXPECT, IN THE FIRST THREE YEARS TO APPROXIMATELY SPEND DOWN ABOUT 85% OF THAT.
AND SINCE WE ARE LIKELY TO BE IN A POSITIVE ARBITRAGE ENVIRONMENT IN THE NEAR FUTURE, WE'RE PROBABLY GOING TO EARN MORE INTEREST THAN WHAT WE WERE RESTRICTED TO IN THE BOND YIELD.
SO THE IRS WILL BE FOLLOWING THE DISTRICT VERY CLOSELY AND WE HAVE TO MAKE SURE THAT ALL OF OUR UNSPENT PROCEEDS THAT EARN INTEREST, THAT WE TRACK IT IN TWO DIFFERENT WAYS ONE, BY EACH PROPOSITION FOR EACH INVESTMENT PORTFOLIO THAT WE CREATE, AS WELL AS
[00:05:10]
CREATE GENERAL LEDGER ACCOUNT CODE STRUCTURE.AGAIN, TO BIFURCATE, ALLISON DID I SAY THAT CORRECTLY? IT'S A BRAND NEW WORD.
I WAS SO EXCITING. AFTER 66 YEARS I LEARNED A NEW VOCABULARY WORD.
BUT BIFURCATE MEANS THAT BECAUSE WE HAVE THREE SEPARATE PROPOSITIONS, WE HAVE TO TRACK ALL THE FUNDS THAT ARE ISSUED FOR EACH PROPOSITION AND KEEP TRACK OF IT IN SEPARATE INVESTMENT PORTFOLIOS AND GENERAL LEDGERS SO THAT WE CAN COMPLY WITH ALL THOSE RULES AND BIFURCATE MEANS TO SPLIT IT ACCORDINGLY.
SO, MR. MACHA, WOULD YOU PLEASE COME UP? AND HE IS GOING TO TALK ABOUT THE $150 MILLION DOLLAR ISSUANCE, THE VERY FIRST SALE, THE TIMETABLE.
AND JUST FOR YOUR INFORMATION, IT'S NOT IN HERE, BUT PROPOSITION A WILL BE A 129.2 MILLION, PROPOSITION B, 14 MILLION, AND PROPOSITION C WILL BE 6.8 MILLION IN THIS FIRST GO ROUND.
OH, GOOD AFTERNOON. EVENING TO THE BOARD.
I BELIEVE EACH OF YOU HAVE A COPY.
AND WE ALSO HAVE IT ON THE SCREEN HERE, THE INFORMATION.
AND WITH THE SUCCESSFUL ELECTION, WE'VE HIT THE GROUND RUNNING.
AND SO WE THOUGHT IT WOULD BE HELPFUL TO PROVIDE AN UPDATE ON THE FINANCING PLAN TODAY.
AND AS MR. CABRERA, AS MS. CABRERA MENTIONED ON PAGE TWO, THE FIRST CELL IS SIZED TO PRODUCE $150 MILLION TO THE DISTRICT FOR CONSTRUCTION.
SO TO THE DISTRICT IT WILL BE SOLD AS ONE BOND SERIES TO INVESTORS IN THE COMING MONTHS.
THE TIMING, WE DO HAVE A CALENDAR.
I'LL WALK THROUGH THE CALENDAR HERE IN A FEW MINUTES.
WE WANTED TO PREP THE BOARD ON THAT.
THE BOARD WOULD SET CERTAIN PARAMETERS, ONE BEING THE NOT TO EXCEED AMOUNT OF THE BOND ISSUE.
AND AS MENTIONED, IT'S PROPOSED TO BE $150 MILLION FOR THAT FIRST BOND SALE.
SO THE BOARD WOULD SET PARAMETERS ON THE 27TH IN THAT PARAMETER ORDER, I BELIEVE THERE'S A DRAFT THAT'S BEEN DRAFTED IN THE EARLY STAGES HERE TODAY AND THAT WILL BE FINALIZED FOR THAT BOARD MEETING AND COME TO YOU ON THE 27TH.
WE'LL HAVE THE NOT TO EXCEED AMOUNT.
WE ALSO STATE THE NOT TO EXCEED INTEREST RATE THAT'S REQUIRED BY STATE LAW.
YOU'LL NOTICE WE'RE PROPOSING A 6% NOT TO EXCEED A RATE.
IN CURRENT MARKET, WE'RE AROUND 4%.
SO WE'VE ALLOWED SOME CUSHION.
THAT PARAMETER IS GOOD FOR 365 DAYS.
SO FROM THE TIME THE BOARD WOULD ENACT THE PARAMETER, THAT WOULD GIVE US THE OPPORTUNITY TO PRICE THE 150 MILLION AT SOME POINT IN THE FUTURE, WITHIN THAT 100 OR 365 DAY PERIOD. SO YOU'LL SEE THAT COME IN ON THE 27TH.
WE'VE SIZED THE PAYMENT ON THE $150 MILLION IN FISCAL 24 FOR $50 MILLION DOLLARS.
SO IT HELPS US PAY OFF DEBT SOONER AND IT ALSO HELPS FOR FUTURE BOND SALES AS YOU WORK THROUGH THE 1.2 BILLION IN THE FUTURE YEARS, WE'RE ABLE TO PAY OFF A LARGE PORTION OF THE 150 MILLION NOW.
AND SO IT HELPS CAPACITY IN THE FUTURE.
SO AND THAT'S BASED ON THE PRELIMINARY CERTIFIED VALUE THAT YOU ALL HAVE RECEIVED.
YOU KNOW, THOSE CAN CERTAINLY CHANGE BETWEEN NOW AND WHEN WE GET THE CERTIFIED VALUES IN JULY.
CURRENTLY, WE'RE ESTIMATING 28.4 BILLION IN ASSESSED VALUE FOR THAT FIRST YEAR.
OKAY. IF IT'S OKAY WE'RE GOING TO ASK QUESTIONS AS WE GO.
[00:10:03]
IS THAT FINE? YES, MA'AM. OKAY.YES SIR. SO IT CAN ONLY BE USED TO REPAY PRINCIPLE OR INTEREST.
SO WHEN WE ISSUE 150 MILLION, HOW QUICK AFTER THAT WOULD WE TURN AROUND AND PAY DOWN THAT 50? IN THE FIRST YEAR? WE'RE ESTIMATING 50 MILLION WILL BE PAID IN THE VERY FIRST YEAR.
SO THAT WILL BE FEBRUARY OF 24 ACTUALLY SO.
SO WE'LL JUST, WILL IT BE ON A QUARTERLY MONTHLY, JUST A REGULAR PAYMENT SCHEDULE OR WILL WE DO A LUMP SUM IN THERE? IT'LL BE A LUMP SUM, YES, SIR.
FEBRUARY 15TH OF 24 IS WHAT WE'RE ESTIMATING.
AND ARE THOSE BONDS SOLD THAT WAY SO THAT INVESTORS KNOW THEY'RE GOING TO REPAY THAT QUICK? YES, SIR. YES, SIR.
THANK YOU. YOU MENTIONED TARGETING THE TAX RATE I&S TAX RATE OF 33.5 CENTS.
WHAT KIND OF CHANGES WOULD IMPACT BEING ABLE TO GET TO THAT TARGETED I&S RATE? YEAH, YEAH. ONE OF THE BIG KEYS OR CHANGES WE'RE LOOKING AT NOW IS MAINLY ON THE M&O SIDE.
ONE I BELIEVE IS A COMPRESSION OF $0.16 AND THE OTHER IS $0.10 OR THEREABOUTS.
BUT WHAT WE'RE TALKING ABOUT THE I&S TAX RATE.
SO. MR. GLICK. MR. GLICK? YEAH. THANK YOU.
ARE YOU ANTICIPATING THAT THESE WILL BE SOLD AS PSF BONDS? YES, SIR. THAT'S A GREAT QUESTION.
EARLIER THIS YEAR, YOU MAY HAVE HEARD THAT THE CAPACITY WAS ACTUALLY WE HAD REACHED THE CAPACITY IN THAT PROGRAM AND SINCE THEN THE CAPACITY HAS BEEN RESTORED AND WE'VE ALREADY MADE APPLICATION ON BEHALF OF THE DISTRICT FOR THE PSF.
AND SO WE EXPECT TO HAVE THAT ON THE FULL AMOUNT.
YES, SIR. SO AGAIN, BASED ON OUR EXISTING TRIPLE A DOUBLE A PLUS AND THE PSF, THESE WILL BE LITERALLY THE BEST BONDS THAT ANYBODY COULD BUY, RIGHT? YES, SIR.
IT WILL BE A GOLD STANDARD OR HOWEVER YOU LIKE TO SAY THAT.
YEAH. SO WHEN YOU SAY YOU'VE APPLIED FOR THE FULL BOND ISSUE FOR THE WHOLE BILLION THREE FOR THE PSF. WE ACTUALLY APPLIED FOR 300 MILLION EARLY ON BECAUSE THOSE APPLICATIONS ARE DUE AT THE END OF EACH MONTH.
AND SO WE WANTED TO HAVE THAT IN PLACE.
SO WE WENT AHEAD AND SUBMITTED IT FOR 300 MILLION.
YOU'LL HAVE SUFFICIENT COVERAGE AND THEN IN THE FUTURE WE'LL HAVE TO REAPPLY AS WE GO.
THERE ARE CURRENTLY SOME BONDS THAT YOU HAVE COME IN CALLABLE IN THE NEXT COUPLE OF YEARS.
WE'VE EARMARKED ABOUT 40 MILLION OF THE DEBT SERVICE FUND.
AND YOU'LL SEE ON THE BOTTOM BULLET ON PAGE THREE BY UTILIZING SOME OF THAT ADDITIONAL I&S MONEY, SAVES THE DISTRICT ABOUT 15.7 MILLION IN INTEREST, PAYING OFF SOME OF ITS OLDER BONDS EARLY.
AND SO THAT WOULD OCCUR IN THE NEXT COUPLE OF WEEKS IN CONJUNCTION WITH THE BOND SALE.
SO WE DID WANT TO POINT THAT OUT TO THE BOARD AS WELL.
I KNOW THE DISTRICT PUT IN PLACE A POOL OF UNDERWRITING FIRMS TO UNDERWRITE ITS BOND ISSUES.
BOND COUNSEL NORTON ROSE HAS STARTED DRAFTING DOCUMENTS AND THEN YOU'LL SEE THE UNDER THE PROPOSED UNDERWRITING SENIOR YOU HIT THERE ON THE BOTTOM OF PAGE FOUR WITH RAYMOND JAMES BEING THE SENIOR MANAGER.
SO. AND IT IS VERY HARD TO READ.
BUT ON PAGE FIVE, WE HAVE A DRAFT CALENDAR OF EVENTS.
PART OF THAT PROCESS, AS MR. GLICK MENTIONED, WE'LL GO THROUGH THE RATING PROCESS AGAIN.
AND SO WE'VE ACTUALLY WE'RE LOOKING AT HAVING THOSE RATING CALLS AS EARLY AS NEXT WEEK.
[00:15:08]
IS A GOOD SITUATION TO BE IN BECAUSE A LOT OF DISTRICTS WHO HELD MAY ELECTIONS WILL BE COMING TO MARKET IN THE NEXT COUPLE OF MONTHS.SO AND THIS WILL ALSO ALLOW YOU TO PRICE THOSE BONDS PRIOR TO SETTING THE TAX RATE FOR NEXT YEAR.
SO. MR. GLICK. YES, THANK YOU, MA'AM.
WE SAW A PROSPECTIVE PROGRAM OF EVENTS.
AND FOR MR. FERNANDEZ, AS THIS WOULD PROGRESS OVER THE POTENTIAL, I'M ASSUMING, FIVE YEARS.
SO YOU'RE PLANNING OF THE FIRST TRANCHE OF 150.
ARE YOU THINKING THE FIRST YEAR WILL BE MORE THAN ONE TRANCHE? I THINK THAT'S WHAT YOU'RE SUGGESTING.
MAYBE AS IT CURRENTLY STANDS, THE MODEL WE HAVE WILL DO THE 150 MILLION NOW AND THEN THERE'S FOUR ANNUAL ISSUANCES THEREAFTER, AND THE DISTRICT WILL CERTAINLY HAVE THE ABILITY TO ADJUST THE AMOUNTS AND THE TIMING OF EACH OF THOSE FUTURE BOND SALES.
YES SIR. THANK YOU. I BELIEVE THAT'S IT MIGHT BE THE LAST SLIDE OF OUR PORTION SO.
BOARD, ARE THERE ANY QUESTIONS ON THE OVERVIEW THAT WE'VE RECEIVED OF HOW WE'RE GOING TO FINANCE OUR PROJECTS? I'M GOING TO LOOK AT THIS END, YOU ALL.
I'M JUST CURIOUS ON THE FUNDING PART.
ONCE THE MONEY HAS BEEN RAISED, I GUESS HILLTOP OR WHOEVER FORWARDS IT TO THE SCHOOL DISTRICT AND I DON'T KNOW WHO TO LOOK TO, BUT DOES THAT MONEY THEN BECOME SEPARATED BY PROPOSITION A, B, C, SO THAT THE MONEY'S KEPT SEPARATE? AND WILL THERE BE DIFFERENT FUND NUMBERS SET UP FOR THAT? I SHOULD BE ABLE TO ANSWER THAT QUESTION FOR YOU, MR. MILLER. THE CURRENT PLAN RIGHT NOW IS TO SET UP ONE BOND FUND.
BUT WE HAVE A PROJECT MODEL THAT'S BEEN PERFECTED IN OUR ORACLE SYSTEM THAT WILL ALLOW US TO SET UP PROJECT NUMBERS AND TASKS AND BE ABLE DOWN TO A VERY DETAILED LEVEL TRACK EACH OF THE PACKAGES THAT ARE GOING TO BE PUT TOGETHER FOR ARCHITECTS TO, YOU KNOW, TO START WORKING ON IN THE NEAR FUTURE.
AND THE INVESTMENT PORTFOLIO WILL BE SET UP FOR THE THREE DIFFERENT PROPOSITIONS.
THE PLAN OVER THE NEXT FOUR SALES, BESIDES THIS SALE, YOU WOULD NOT GET UP TO WHAT YOU HAD TOLD THE VOTERS WOULD BE THE OVERALL 6.6, I THINK ONE PENNIES UNTIL THE FOURTH YEAR.
SO IT'S ALMOST LIKE NOT QUITE TWO PENNIES, TWO PENNIES, YOU KNOW, TWO PENNIES.
AND THEN GETTING TO THE FINAL AMOUNT BASED ON SOME CONSERVATIVE ESTIMATES OF VALUE GROWTH, WHICH IS VERY MINIMAL, LIKE 3%, AND THEN GOING TO 0% OVER THAT TIME FRAME.
AND OF COURSE, THAT'S JUST, YOU KNOW, LOOKING AT IT FROM A HIGH LEVEL VIEW, ASSUMING THAT WE WOULD SELL THE REMAINING AMOUNT OF BONDS OVER FOUR EQUAL INSTALLMENTS, WHICH IS NOT VERY LIKELY.
AND AGAIN, THAT WILL HAVE TO BE REVISITED AT THE END OF THIS YEAR FOR NEXT YEAR TO SEE WHAT'S LEFT OF THE 150 MILLION AND WHAT WE NEED TO GO FORWARD WITH BASED ON ESTIMATES AT THAT TIME AND THE PROGRESS THAT WE'VE MADE OF RAMPING UP AND HAVING AN IN-HOUSE STAFF OF BOND PROJECT MANAGERS AND DESIGN ARCHITECTURAL STAFF, A BOND ACCOUNTANT AND THINGS LIKE THAT.
SO A LOT OF THOSE POSITIONS HAVE BEEN POSTED AND WE'LL BE HIRING THEM SOON.
AND THANK YOU IN LAST MONTH AT THE BOARD MEETING FOR DOING THAT REIMBURSEMENT RESOLUTION THAT WOULD ALLOW US TO POSSIBLY PAY ARCHITECTS THAT SHOULD BE WORKING CURRENTLY ON THE SOFTBALL BASEBALL FIELD RENOVATIONS.
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MEANING THAT THE EXTRA MONEY THAT WE RAISE WOULD GO FOR PAYING FOR ALL THE FEES THAT ARE ASSOCIATED WITH SELLING AND ISSUING BONDS PERMANENT SCHOOL FUND THAT COST TO APPLY AS WELL AS THE UNDERWRITING DISCOUNT AND BOND COUNSEL AND OUR FINANCIAL ADVISOR.OKAY. IT'S PROBABLY MORE THAN YOU WANTED, BUT NO, NO, NO.
I'M GOING TO ATTEMPT TO REPEAT WHAT YOU SAID IN MY WORDS.
BASICALLY, WHEN WE GET FUNDED, THE MONEY GOES INTO THE BANK, IS SET UP IN ONE ACCOUNT AS THE.
THREE. THREE ACCOUNTS. BIFURCATED.
GOTCHA. AND THERE WILL ALWAYS BE AVAILABILITY FOR ACCOUNTING WITHIN THOSE FUNDS AS WE GO AS TO WHAT WE SPENT AND WHAT WE GOT LEFT. SO THE BOARD WILL BE FULLY AWARE OF THAT.
AND THEN WITHIN THE SCOPE OF THAT, WHAT YOU SAID IS THAT WE'LL PROBABLY HAVE FOUR MORE, MAYBE UP TO FOUR MORE PRICING DATES WHERE WE GO OUT FOR BONDS.
WE WILL SET OUR TAX RATE EACH AUGUST DEPENDING ON WHAT THE FACTORS THEN TELL US TO DO.
IT MAY OR MAY NOT GET TO THE FULL SIX PENNIES THAT WE THAT THE BOND ISSUE PREDICTED.
RIGHT. AND THEN WITHIN ALL OF THAT, I GUESS, AS PEOPLE ARE HIRED, THOSE PEOPLE ARE ALLOCATED TO A OR THEIR HOURS ARE ALLOCATED TO THOSE BIFURCATED FUNDS.
OKAY. SO THAT WE WILL ALWAYS HAVE A CLEAR ACCOUNTING AS TO WHAT'S BEING SPENT AND WHERE.
YEAH. AND I THINK THE CURRENT PLAN IS ON THE IN-HOUSE PAYROLL; IN DISCUSSION WITH BOND COUNSEL, THEY AGREED THAT AT THE END OF EACH YEAR, AT THAT POINT IN TIME, WE CAN KIND OF TAKE AN INVENTORY OF WHO WORKED ON WHAT AND HOW MUCH HAS BEEN SPENT AND DO AN ALLOCATION BASED ON SOME REASONABLE EXPECTATION OF THE VALUE OF THE BOND FUND AMOUNT VERSUS TIME SPENT TO MAKE SURE THAT EACH OF THOSE PROPOSITIONS AND EACH OF THE ISSUANCE PROCEEDS IS ALLOCATED ACCORDINGLY.
OKAY. SO INTEREST EARNED STAYS WITHIN THE PROPOSITION.
SO. WELL, I MAYBE ASK THAT ANOTHER TIME.
AND BECAUSE WE TALKED A LITTLE BIT. YEAH.
I'M INTERESTED IN THE PROCESS BECAUSE I DON'T WANT TO BE.
I MEAN, LAST LAST TIME WE DID THIS, THERE WERE A COUPLE OF THINGS I THINK THAT SURPRISED ME.
I GOT IN 2017, AND IT WAS KIND OF GETTING TOWARD THE MIDDLE OF THE BOND ISSUE.
BUT ONE OF THE THINGS THAT REALLY SURPRISED ME WAS THE HUGE AMOUNT OF CONTINGENCY FUNDS WE HAD ASSOCIATED WITH EVERY PROJECT, AND WE NEVER CAME CLOSE TO USING HARDLY ANY OF IT.
YEAH. AND OVER TIME IT JUST WORKED ITSELF OUT.
AND NOW WE USE SOME GENERAL FUND TO GET THERE.
BUT REALLY, REALLY JUST WORKED ITSELF OUT SO THAT THE DISTRICT WAS ABLE TO PROVIDE ALL THAT.
WHAT I'M REALLY WANTING TO MAKE SURE IS THAT I DON'T WANT US TO HAVE TO SPEND ANY TIME AS A BOARD.
WE SPENT A LOT OF TIME FIGURING IT OUT LAST TIME, SO THIS TIME I'D LIKE FOR THE ACCOUNTING TO BE AS GOOD AS POSSIBLE AND THE UNDERSTANDING OF WHERE THE MONEY GOES AND HOW IT GETS THERE TO BE AS CLEAR AS POSSIBLE.
SO THERE'S NO CONFUSION WITH US BECAUSE WE SPENT HOURS AND HOURS AND HOURS TRYING TO FIGURE IT OUT.
SO YEAH, AND I THINK WITH THE RECOMMENDATION AND EVERYONE GOING FORWARD WITH DOING MOST OF THAT WORK IN HOUSE, I THINK THAT GOAL WILL BE ATTAINED VERY EASILY BY US BEING ABLE TO SET IT UP THE WAY WE WANT IT, THE WAY WE WANT TO SEE IT AND REPORT IT OUT FROM THE VERY BEGINNING.
AND I THINK A LOT OF LESSONS WERE LEARNED FROM LAST TIME.
[LAUGHTER] I WAS HERE. SO ARE YOU SAYING WE CAN OVER ARBITRAGE SOMETHING? IS THAT WHAT I HEARD? YOU CAN MAKE TOO MUCH MONEY.
SO LET'S JUST SAY THE BOND YIELD IS AND I'LL BE ON THE POSITIVE SIDE, 4%.
[00:25:01]
AND THE IRS, WE GET TO WRITE A CHECK TO THE IRS.SO AT THE END OF THE FIFTH YEAR, YOU'RE SUPPOSED TO DO A REPORT TO THE IRS.
AND IF YOU DO HAVE A POSITIVE ARBITRAGE AND YOU GET TO ACCUMULATE IT BECAUSE IN SOME YEARS YOU MAY HAVE NEGATIVE OR THINGS CHANGE AFTER THE NEXT PRESIDENTIAL ELECTION, WHO KNOWS WHAT INTEREST RATES ARE GOING TO DO.
IF NOT, THEN WE DON'T HAVE TO.
BUT WE HAVE TO REPORT ON IT AT LEAST NO LATER THAN THE FIFTH YEAR FOR EACH ISSUE.
WOW. SO SCHOOL DISTRICTS ARE TAXABLE.
WELL, FROM ARBITRAGE PURPOSES, WE.
OKAY, SO I'LL JUST SAY THAT IN THE PAST, SOME PEOPLE HAVE TAKEN ADVANTAGE OF THE RULES.
SO THE IRS STEPPED IN AND MADE ARBITRAGE BECOME A REALITY BECAUSE SOME DISTRICTS WERE SELLING MONEY AND THEY WEREN'T SPENDING IT AND THEY WERE USING IT JUST TO MAKE INVESTMENT MONEY EARNINGS WHEN THEY HAD NO INTENTION OF NECESSARILY SPENDING IT.
AND THEN BEFORE I FORGET, MR. SELDERS, I KNOW HE HAD MENTIONED SOMETHING ABOUT LEGISLATION, SO I DON'T THINK THIS IS GOING TO COME UP AGAIN.
IT DIED IN COMMITTEE, I BELIEVE, BUT THERE WAS A SENATE BILL 1814 WE'RE PAYING VERY PARTICULAR ATTENTION TO BECAUSE THAT WOULD NOT ALLOW THIS DISTRICT TO DO WHAT IT HAS DONE OVER THE LAST SEVERAL YEARS, AND THAT IS TO BUILD UP YOUR I&S DEBT SERVICE FUND.
SO THAT WHEN YOU HAD ANOTHER ELECTION, AN AUTHORIZATION, YOU'D BE ABLE TO MANAGE YOUR TAX RATE AND KEEP IT DOWN BECAUSE YOU WOULD BE SURPRISED HOW MANY DISTRICTS IN THE METROPLEX ARE AT $0.50 AND HAVE BEEN AT $0.50 IN FOR A VERY, VERY, VERY LONG TIME.
SO YOU'RE ONE OF THE VERY FEW THAT HAVE AN I&S TAX RATE BELOW THE $0.40 AND YOU'RE NOT EVEN EXPECTED TO GET TO THE $0.40 WITH THE $1.2 BILLION DOLLARS, WHICH IS JUST AMAZING.
I JUST WANT TO REMIND BOARD MEMBERS IS THAT THIS IS AN ONGOING COMMITTEE MEETING AND IT IS DEDICATED TO BOND SUBJECT MATTER ONLY.
SO WE'LL HAVE TIME AFTER TIME TO REALLY GO OVER WHAT WE'RE DOING.
THE REPORTS. WE WOULD LIKE TO SEE, THE TRACKING WE WOULD LIKE TO SEE.
SO THANK YOU. AND THEN WE WANT TO MOVE ON TO A2 RECEIVE PRESENTATION ON BOND 2023 PROGRAM SUMMARY UPDATE, JAVIER FERNANDEZ.
BEFORE HE SAYS SOMETHING, CAN I ASK YOU A QUESTION? MS. GRIFFIN? YES.
IF WE HAVE READING THROUGH THE MATERIALS AND WE COME UP WITH SOME INFORMATION OR SOMETHING THAT WE WOULD LIKE TO HAVE AN ANSWER TO ON THE BOND GOES THROUGH YOU AND THEN YOU WILL GET WITH EITHER DR.
LOPEZ OR THE BOND? I WOULD APPRECIATE IF YOU WOULD REFER IT TO ME AND THEN I CAN GET WITH DR.
LOPEZ AND THEN EVERYBODY CAN GET THE INFORMATION.
THAT WAY WE DON'T BOG THINGS DOWN THAT IT RUNS SMOOTH.
RIGHT. AND WE'RE REALLY TRYING TO STREAMLINE EVERYTHING THAT'S RELATED TO THE BOND FROM THE FINANCES TO THE DESIGNS TO THE PROJECT SUMMARIES TO EVERYTHING.
THIS WILL BE THE PLACE THAT WE WILL TALK ABOUT IT.
THANK YOU, MR. FERNANDEZ. WELL, THANK YOU.
BOARD PRESIDENT GRIFFIN, MEMBERS OF THE BOARD, DR.
LOPEZ, WELCOME TO OUR FIRST BOND 2023 PROGRAM SUMMARY UPDATE.
SO I WANT TO FIRST OPEN THE PRESENTATION WITH A BIG THANK YOU TO OUR GARLAND ISD, GARLAND ROWLETT SACHSE. I CALL THEM THE GRS EFFECT IF YOU WOULD.
WITH THIS BOND, I THINK YOU'RE GOING TO SEE A LOT OF GREAT THINGS HAPPENING.
I'M GOING TO REITERATE SOME THINGS THAT WERE PRESENTED TO THE CITIZENS.
FOR THOSE CITIZENS WHO VOTED, THEY GOT A CHANCE TO SEE THIS.
[00:30:01]
SO THERE WAS ACTUALLY THREE PROPOSITIONS, BECAUSE WE'VE MENTIONED THAT BEFORE, IT WAS PROPOSITION A, B AND C, AND THEY WERE COLOR CODED GREEN, ORANGE AND BLUE. YEAH, NO MUSIC TODAY.[LAUGHTER] SO IN PROPOSITION A, OUR VOTER TURNOUT WAS PHENOMENAL.
WE HAD OVER 64% VOTED FOR PROPOSITION A, AND THAT'S PHENOMENAL.
WE WANT TO THANK THE CITIZENS AGAIN FOR VOTING FOR PROPOSITION A.
IT IS THE LARGEST PROPOSITION WHICH HAS A QUITE A BIT OF WORK.
AND PART OF THAT PROPOSITION B ALSO VOTED AT 64%.
SO WE WANT TO THANK THE COMMUNITY FOR THAT AS WELL.
PROPOSITION B IS 59 AND PROPOSITION C IS 64.
IT'S OKAY. YEAH, IT'S REVERSED.
THAT'S PROPOSITION B, LET ME CLARITY THAT WAS 58%.
PROPOSITION C, WHICH ACTUALLY SAYS B WAS 64%.
THANK YOU FOR THE CLARITY, SIR.
SO WHAT DID PROPOSITION A HAVE? IT'S A $1.1 BILLION DOLLAR PROPOSITION, AND IT INCLUDED A LOT OF SAFETY ENHANCEMENTS, FACILITY UPGRADES AND INFRASTRUCTURE IMPROVEMENTS.
WHAT DID THAT INCLUDE? THE SAFETY ENHANCEMENTS, OUR PERIMETER FENCING AND ALL OF OUR CAMPUSES FORCED-ENTRY-RESISTANT FILM AT OUR CAMPUSES, REMOVING OF THE PORTABLES AT ALL OF OUR ELEMENTARY SCHOOLS, CLASSROOM BARRIER IMPROVEMENTS AND LIBRARY ENCLOSURES AT SOME OF OUR OPEN CONCEPT ELEMENTARIES, WE HAVE A COUPLE OF PROTOTYPES THAT WE WILL GO BACK AND DO SOME IMPROVEMENTS INTERIOR TO THE BUILDING.
FACILITY UPGRADES, RENOVATIONS AND IMPROVEMENTS AT OUR CAMPUSES.
AND MAY I ADD, IN ADDITION OUR TWO PRE-K CENTERS WILL ALSO HAVE ENHANCED PLAYGROUNDS FOR THEIR AREAS AS WELL. MIDDLE SCHOOL BOYS AND GIRLS LOCKER ROOM IMPROVEMENTS.
HIGH SCHOOL FINE ARTS IMPROVEMENTS.
THOSE ARE TWO SEPARATE BUILDINGS.
THESE WILL BE ENCOMPASSED INTO ONE FACILITY, A NEW TRANSPORTATION CENTER, A NEW NETWORK OPERATIONS CENTER, A NEW AGRICULTURAL SCIENCE FACILITY. AND LASTLY, AN EXPANSION TO OUR GILBREATH-REED CAREER AND TECHNOLOGY CENTER.
WHAT WAS IN PROPOSITION B? IT'S 135 $35.9 MILLION DOLLAR PROPOSITION, WHICH IS THE MULTI PROGRAM ACTIVITY CENTERS AT ALL OF OUR SEVEN CAMPUSES, HIGH SCHOOLS.
PROPOSITION C WAS $40 MILLION DOLLARS AND IT IS FOR OUR 1 TO 1 STUDENT AND STAFF DEVICE REFRESH.
HOW WAS ALL THE WORK GOING TO GET DONE? SO WE'VE PUT TOGETHER A TIMELINE FOR YOU.
THIS IS GOING TO BE IN FIVE PHASES.
SO THE BOND PROGRAM WILL CONSIST OF PHASE ONE THROUGH FIVE.
PHASE ONE HAS ACTUALLY COMMENCED.
THE FIRST PORTION OF THE THIRD QUARTER, THE A/E SELECTION THAT IS TAKING PLACE NOW, WE WILL ACTUALLY DO YOU CAN SEE THE FOURTH QUARTER OF THIS YEAR, WE WILL DO A/E SELECTION FOR THE SECOND PHASE.
THESE PHASES, WHEN YOU SEE THIS, YOU'LL SEE THAT THERE'S ACTUALLY AT ONE POINT IN TIME, BASED ON THE WORKLOAD, THERE WILL BE CONSTRUCTION GOING ON THROUGHOUT FIVE PHASES FOR AT LEAST THE FOURTH QUARTER OF 2026.
SO WITH ALL THAT BEING SAID, I WANT TO START OFF NOW WITH PUBLICLY ASKING FOR PLEASE FORGIVE THE DUST. SO I WANT TO TELL THE COMMUNITY THAT IT WILL.
THERE'S GOING TO BE A LOT OF DUST AND THERE WILL BE SOME.
SO FORGIVE OUR IMPROVEMENTS THAT WE'RE TAKING PLACE.
SO WHAT'S INCLUDED IN PHASE ONE? SO PHASE ONE.
EACH ONE OF THESE PHASES HAS VARIOUS PROJECTS THAT ARE INCLUDED WITHIN THESE PHASES.
[00:35:01]
WE WANTED TO SHARE TODAY BECAUSE THIS IS THE VERY FIRST PROGRAM THE FIRST SUMMARY UPDATE THAT WE'RE PROVIDING YOU.WANTED TO GIVE YOU WHAT'S INCLUDED IN PHASE ONE AND THE FOLLOWING PRESENTATION WE WILL SHARE WITH YOU WHAT'S IN THE PHASES OF TWO THREES AND FOURS AND FIVES. BUT TODAY WE WANTED TO FOCUS ON PHASE ONE BECAUSE THAT'S REALLY WHERE WE'RE KICKING OFF THE WORK.
SO PHASE ONE BASEBALL, SOFTBALL.
THE A/E HAS BEEN AWARDED ON THAT WORK.
THE DESIGN IS CONTINUING ON THAT PORTION.
THE MULTI PROGRAM ACTIVITY CENTERS AT ALL SEVEN HIGH SCHOOLS, THAT'S PART OF PHASE ONE.
THE HIGH SCHOOL FIELD HOUSE REPLACEMENTS.
ELEMENTARY SCHOOL REPLACEMENTS, ONE AND TWO THOSE ARE PART OF PHASE ONE.
PLAYGROUND REPLACEMENTS AT 15 ELEMENTARY SCHOOLS, 15 CAMPUSES.
LET ME STOP THERE BY SAYING THAT I WISH WE COULD DO EVERY SINGLE ELEMENTARY SCHOOL PLAYGROUND RIGHT OUT OF THE GATE, BUT WE'RE TALKING ABOUT QUITE A FEW SCHOOLS.
AND SO THE WAY WE'RE LOOKING AT DOING THE WORK IS TO BREAKING THAT UP.
SO THE PLAYGROUNDS WILL BE IN THREE DIFFERENT PHASES SO THAT WE CAN BREAK THE WORK UP.
SAFETY PERIMETER FENCING AT ALL OF OUR ELEMENTARY SCHOOLS.
SO WE'RE FOCUSING ON EVERY ELEMENTARY SCHOOL TO DO PHASE ONE FOR THE PERIMETER FENCING.
AS YOU RECALL, THE PERIMETER FENCING WAS FOR ALL OF OUR CAMPUSES.
AND SO HOW WE'VE BROKEN THAT UP IS BY CAMPUSES.
WE HAVE ELEMENTARY SCHOOLS ARE IN ONE PORTION.
HIGH SCHOOLS ARE IN ANOTHER PORTION.
MIDDLE SCHOOLS ARE IN ANOTHER PORTION IN OUR OTHER SUPPORTING AREA, OTHER SUPPORTING CAMPUSES SUCH AS OUR AEC OR GILBREATH-REED CENTER THOSE ARE ALSO LUMPED TOGETHER IN ANOTHER PORTION.
THE ELEMENTARY PORTABLE REMOVAL WILL COMMENCE IN PHASE ONE.
WE CALL IT AN INTRUSION ALARM.
SOME PEOPLE CALL IT A BURGLAR ALARM.
THERE'S SOME INTRUSION ALARMS THAT'S THE PROPER DEFINITION OF IT.
SOME OF THOSE ARE ARE BEING UPGRADED.
THOSE ARE THE CARD KEY READERS.
SO THOSE ARE BEING UPGRADED, ADDED OUR LAND UPGRADES THAT'S OUR LOCAL AREA NETWORK.
THAT'S THE UPGRADES TO THE EQUIPMENT INSIDE OF OUR CAMPUSES.
AND THAT IS NOT THE BOND PROPOSITION C, THAT'S THE 1 TO 1.
THAT'S THE DEVICES, THAT'S THE EQUIPMENT THAT THE STUDENTS CARRY.
THIS PORTION HERE IS PART OF PROP A, AND THAT'S THE EQUIPMENT THAT'S INSIDE THE BUILDING.
SO THAT'S THE LAND UPGRADES, PORTABLE REMOVALS, PHASE ONE, FORCED ENTRY RESISTANT FILM.
SO WANTED TO TALK ABOUT OUR 90 DAY IMPLEMENTATION PLAN.
JUST A SECOND BEFORE YOU MOVE ON.
I HAVE. OKAY, GO MR. BEACH. JUST REAL QUICKLY, I WAS JUST CURIOUS, WHEN YOU'RE TALKING ABOUT THE PLAYGROUND REPLACEMENTS AT 15 CAMPUSES AND THE SAFETY PERIMETER FENCING ON ALL ELEMENTARY CAMPUSES.
IN THAT PHASE, WE'RE GOING TO BE REPLACING TWO ELEMENTARY SCHOOLS ALSO.
SO I GUESS THAT THAT WILL BE NOT CONSIDERED.
YOU'RE NOT GOING TO DO THE FENCING AT THOSE CAMPUSES WHERE WE'RE GOING TO BE DOING A TEAR DOWN OR REPLACEMENT? THAT IS CORRECT, SIR. OKAY.
THE WORK DESIGN WORK WILL START FOR THE TWO IDENTIFIED ELEMENTARY REPLACEMENTS.
AND THROUGHOUT THAT PROCESS, THOSE FACILITY IMPROVEMENTS WILL NOT TAKE PLACE.
SO THOSE FOUR SCHOOLS BASICALLY WON'T GET THE FENCING OR THE PLAYGROUND YET.
IT WOULD BE PART OF THEIR OVERALL PROJECT.
ANY OTHER QUESTIONS? TRUSTEES. OKAY.
I SEE THE PROJECTS THAT ARE IN PHASE ONE.
SO YOU ALL WILL BE WORKING ON A PROJECT PLAN THAT WILL HAVE DETAILS BEHIND EACH OF THESE ITEMS THAT'S LISTED IN PHASE ONE PROJECTS AND THE PROJECTIONS OF WHEN THOSE PROJECTS ARE GOING TO START SO THAT BASICALLY OUR CAMPUSES WILL KNOW WHEN THEY'RE AFFECTED.
[00:40:08]
THOSE ARE CAMPUSES, WHETHER THOSE ARE TASKS OR WHATEVER.SO YOU WILL BE DEFINING AND DETAILING OUT EACH OF THESE WITH A TIMELINE SO THAT THERE IS A PLACE WE CAN GO AND WE KNOW WHAT CAMPUSES ARE BEING AFFECTED.
AND BASED ON THE WORK THAT'S BEING DONE, IS THAT A YES? THAT'S A WORK IN PROGRESS.
YOU'RE ALL GOING TO RESEARCH THAT.
WHAT? YES, THAT IS A WORK IN PROGRESS.
WE'RE ACTUALLY WORKING ON THAT.
AND I JUST WANT TO KNOW IF BY THEN WE'RE GOING TO HAVE DETAILS SO THAT PRINCIPALS AND STAFFS KNOW WHERE WHEN THEIR CAMPUSES ARE GOING TO BE AFFECTED.
I KNOW IT'S A LOT, BUT I'M STILL ASKING THE QUESTION.
YES. SO THE ANSWER TO THE QUESTION IS YES.
SO WHAT WE'RE SHARING WITH YOU NOW IS THE HIGH LEVEL TASK.
BUT WITHIN THAT TASK YOU WILL SEE ITEMIZED CAMPUSES THAT ARE BEING AFFECTED BY THIS.
THANK YOU. WE CAN MOVE ON TO THE 90 DAY IMPLEMENTATION PLAN.
THANK YOU. SO THE 90 DAY IMPLEMENTATION PLAN, THIS TALKS ABOUT THE AGREEMENTS.
SO TONIGHT YOU WILL HEAR AS PART OF TONIGHT'S MEETING, YOU'LL HEAR ABOUT OUR JOB ORDER CONTRACTOR, WHICH IS THE ACRONYM JOC, THE SELECTION PROCESS THAT WENT OUT FOR SOLICITATION.
AND SO WE WILL REPORT OUT ON THAT TONIGHT.
WE ACTUALLY RECEIVED RESPONSES TO OUR SOLICITATION TODAY.
AND IF THE NUMBERS IF I'M CORRECT HERE, WE RECEIVED 55 SOLICITATIONS RESPONSES.
EXCUSE ME, WE RECEIVED 55 RESPONSES TO OUR SOLICITATION AND WE WILL BE REVIEWING THOSE AND BRINGING THE POOL BACK TO THE BOARD FOR RECOMMENDATION.
EXPLAIN WHAT YOU MEAN BY POOL.
ABSOLUTELY. SO A POOL IS A LIST OF FIRMS THAT HAVE BEEN EVALUATED BASED OFF OF THEIR SUBMISSION FROM OUR SOLICITATION.
THEY'VE BEEN RANKED, THEY'VE BEEN EVALUATED.
AND THOSE FIRMS ARE WHAT STAFF IS RECOMMENDING AS THE FIRMS THAT THE DISTRICT WOULD POTENTIALLY ENGAGE IN AN AGREEMENT WITH.
WHEN YOU SAY THEY RESPONDED TO OUR SOLICITATION, THAT'S OUR RFP.
I WAS GETTING THERE. OKAY. SO IT WAS THE RFQ, AND NOW THEY'VE BEEN RANKED STAFF, HAS EVALUATED, I GUESS, ALONG WITH PURCHASING, HOWEVER THAT GOES WORKS. YES.
EVERYTHING IS ALL THE RFQS ARE MANAGED THROUGH OUR PURCHASING ORGANIZATION.
DO YOU WANT TO SAY SOMETHING, MR. BOOKER.
I JUST WANTED TO JUST CLARIFY. SPEAKER.
REMEMBER, THIS IS ABOUT TRANSPARENCY AND CLARITY.
YES. ONCE AGAIN, TO THE MEMBERS OF THE BOARD OF TRUSTEES, TO DR.
LOPEZ. WE JUST RECEIVED THEM TODAY.
SO WE HAVE NOT STARTED THE EVALUATION PROCESS.
WE'VE JUST DONE A PRELIMINARY SCREENING.
[LAUGHTER] YOU CAN'T GIVE IT TO ME TOMORROW.
IT WOULD NOT BE A GOOD PRODUCT IF WE DID MS. GRIFFIN. WE WE WILL TAKE THE TIME TO FOLLOW THE EVALUATION CRITERIA THAT WAS PRINTED IN THE REQUEST FOR QUALIFICATIONS.
THOSE WILL THEN BE RANKED BROUGHT BACK TO THE BOARD OF TRUSTEES FOR APPROVAL OF THE POOL BASED OFF THE FACTORS THAT WERE IDENTIFIED IN THE REQUEST FOR QUALIFICATIONS. AND THE POOL BENEFIT IS WHAT? WHAT'S THE ADVANTAGE OF HAVING THE POOL? IT PROVIDES THE DISTRICT WITH SUFFICIENT ARCHITECTS TO HANDLE THE DIFFERENT VARIETY OF WORK THAT'S INCLUDED IN THE BOND PACKAGE.
[00:45:01]
MR. SELDERS.IN THAT RFQ, ALL THE QUALIFICATIONS OR THE CRITERIA THAT WAS USED, WILL THAT COME BACK TO US AS WELL WHEN WE DO THE APPROVAL? GO THROUGH THE APPROVAL PROCESS FOR EACH ONE OF THESE PHASES WHEN WE GET TO SEE WHAT WAS CONSIDERED IN THE CRITERIA FOR SELECTING THESE FIRMS? THE EVALUATION CRITERIA, YES, SIR.
WE CAN CERTAINLY BRING THAT BACK.
OKAY. ANY OTHER QUESTIONS? THANK YOU. CONTINUE, MR. FERNANDEZ. AND.
SO NOW THAT WE'VE EXPLAINED THE POOL THAT WE WILL BRING TO YOU IN JULY, THE PHASE ONE ARCHITECT ENGINEERING SELECTION WILL BE BROUGHT FORWARD TO YOU IN AUGUST.
WHAT THAT IS, THAT IS THE ACTUAL PROJECT AWARD TO THE FIRMS THAT WERE WITHIN THE POOL.
SO THAT SPECIFICALLY FOR PHASE ONE PROJECTS WILL BE BROUGHT BACK TO YOU FOR RECOMMENDATION ON THE FIRMS THAT THE STAFF IS RECOMMENDING FOR AWARD FOR EACH PROJECT WITHIN PHASE ONE.
THE PROCUREMENT DELIVERY METHOD WILL ALSO BE BROUGHT BACK TO YOU IN AUGUST.
WHAT THAT IS, IS THE METHODS THAT THE STAFF IS RECOMMENDING FOR THE VARIOUS PROJECTS THAT WE HAVE.
AND SO WE'LL BRING THAT BACK TO YOU FOR A RECOMMENDATION.
OKAY. LET ME JUST ASK A QUESTION.
WILL THAT BE COMMITTEE? SO YOU WILL BE BRINGING IT TO COMMITTEE FIRST, RIGHT? YES. YES.
OKAY. SO I'M JUST GETTING WORDING DOWN.
THANK YOU. MR. SELDERS. WE HAVE PROJECTS GOING ON NOW THAT ARE CONNECTED TO THE BOND, RIGHT? WE HAVE A PROJECT.
YES. IT'S A BASEBALL SOFTBALL PROJECT.
YES, SIR. AND SO WITH RESPECT TO THE TIMELINE THAT YOU HAVE, I'M JUST CURIOUS, I JUST WANT TO MAKE SURE THAT ALL OF THAT INFORMATION GETS CAPTURED ACCURATELY BECAUSE IT'S NOT SHOWING UP RIGHT IN WHAT WE CURRENTLY HAVE.
I SEE THE PROJECT AS PHASE ONE.
BUT IN YOUR TIMELINE, I'M JUST CURIOUS.
THERE'S ONLY WHAT WE WOULD CONSIDER AN OUTLIER, IF YOU WILL.
THE REASON THAT WE BROUGHT THAT PROJECT TO YOU EARLY IS SO THAT WE COULD START THE WORK.
YES. A LOT OF THESE PROJECTS TAKE A LOT OF TIME TO DESIGN AND SO WE WILL BE BRINGING YOU BACK AN INFORMATION UPDATE ON THAT SPECIFIC PROJECT WHERE WE'RE AT AND SHARE WITH YOU THE DESIGNS ASPECTS FOR OUR BASEBALL AND OUR SOFTBALL. THIS WILL ALSO BE BROUGHT BACK TO YOU AS PART OF THE DESIGN PROCESS WHERE WE'RE AT THERE.
BUT WE WANTED TO GET THAT PROJECT ROLLING QUICKLY BECAUSE THERE ARE A LOT OF MOVING PARTS TO OUR FACILITIES AND WHERE BASEBALL SOFTBALL RESIDE TODAY.
SO BECAUSE THE BASEBALL IT SOUNDS REAL SIMPLE.
OKAY. WE'RE DOING BASEBALL, SOFTBALL.
WHAT DOES THAT MEAN? PUT SOME NEW TURF DOWN? WELL, WE HAVE AN OPPORTUNITY TODAY TO DO THE WORK CORRECTLY FOR MANY, MANY YEARS TO COME. IT'S VERY EASY FOR US TO JUST TAKE WHAT WE HAVE, PUT THE TURF DOWN, CELEBRATE AND MOVE ON.
BUT WE'RE ACTUALLY LOOKING AT THIS BECAUSE IT'S VERY COMPLEX.
WE HAVE TWO PIECES THAT WERE PASSED IN THE BOND IN ADDITION TO THE BASEBALL SOFTBALL THAT IS OUR MULTI-PROGRAM FACILITY AND OUR FIELD HOUSES.
THAT IS ACTUALLY GOING TO BE ONE FACILITY.
WHERE THAT SITS WITHIN OUR CAMPUSES HAS TO BE CONSIDERED AS PART OF THE BASEBALL SOFTBALL PROJECT.
SO IT'S A LOT MORE COMPLEX THAN JUST WE'RE GOING TO DO BASEBALL SOFTBALL, SO WE'RE GOING TO COME BACK TO YOU AND WE'RE GOING TO SHARE WITH YOU OUR FINDINGS FROM A DESIGN STANDPOINT WHERE WE'RE AT BECAUSE THIS IMPACTS ALL OF OUR CAMPUSES.
[00:50:08]
AND THAT'S REALLY CRITICAL AND WE'LL BRING THOSE COMPONENTS BACK TO YOU AND SHARE WITH YOU.THERE'S A LOT OF DIFFERENT DECISIONS AND A LOT OF DIFFERENT OPTIONS, BUT WE WANT TO BRING THOSE TO YOU AND SOLIDIFY THAT AND AND SHARE WITH YOU WHAT OUR FINDINGS HAVE BEEN.
THANK YOU. OKAY. LET ME GO ON TO THIS.
CONTINUING WITH THE AGREEMENTS.
SO WE'VE GOT A LOT OF AGREEMENTS THAT NEED TO TAKE PLACE.
WE ARE WORKING VERY, VERY CLOSELY WITH OUR PURCHASING DEPARTMENT, MR. BOOKER AND HIS STAFF, AND WE GRACIOUSLY APPRECIATE ALL OF THE EFFORTS THAT HIM, HE AND HIS STAFF ARE DOING WITH US, BECAUSE THIS IS A VERY BIG PROCESS.
SO A LOT OF THIS WORK IS BEING DONE, SPECIFICALLY HANDLING THESE ON A OWNER PERSPECTIVE, IF YOU WILL, THE WATERPROOFING, WATER CLADDING, DOOR HARDWARE KEYING, THOSE TYPES OF THINGS.
WE KNOW WHAT NEEDS TO BE REPLACED.
AND SO WE'RE WORKING WITH PURCHASING TO ESTABLISH THOSE AGREEMENTS.
AND THOSE AGREEMENTS CAN BE FROM EITHER AN RFQ, AN RFP.
WE ARE LOOKING FOR SOME COOPERATIVES.
WE ARE ALSO LOOKING AT INTERLOCALS.
OKAY. SO YOU CAN SEE THE LIST OF ITEMS THAT WE ARE DOING WITH OTHER CONTRACTED REQUIREMENTS.
GIVE YOU AN UPDATE ON OUR MANAGEMENT PLAN STAFFING.
SO WE HAVE TWO POSITIONS THAT HAVE POSTED A DESIGN MANAGER AND SENIOR PROJECT MANAGERS.
THOSE THERE'S ACTUALLY TWO SENIOR PROJECT MANAGERS.
AND SO THIS IS THE IMPLEMENTATION OF THAT PRESENTATION THAT WAS DONE IN JANUARY.
OUR BOND ACCOUNTANT HAS BEEN POSTED.
THE PROJECT MANAGER POSTINGS ARE GOING TO HAPPEN IN JULY.
AND SO WE'RE MOVING FORWARD WITH THAT PROCESS.
OUR BUDGET ANALYST POSITION WILL BE POSTED IN JULY.
OUR CONTRACTS ADMINISTRATOR WILL POST IN AUGUST.
TODAY I WANT TO TALK ABOUT OUR LOCATION.
WE HAVE A TEMPORARY LOCATION AT 409 NORTH FIRST STREET.
IF YOU RECALL THAT'S THE PRIOR FACILITY.
IT'S A LEASE FACILITY WHERE IT WAS THE FACILITY WAS HOUSING OUR PRIOR BOND PROGRAM, THE STAFF FOR THE FIRM THAT WAS THERE BEFORE.
WE'RE GOING TO BE MOVING IN THERE AND UTILIZING THAT PIECE.
THERE'S NOTHING IN WELL, IT'S A LARGE FACILITY.
IT'S MAINLY OUR WAREHOUSING FACILITY WE'RE USING FOR WAREHOUSING.
SO THE ONLY THE OFFICE AREA IS WHAT WE'RE AVAILABLE TO USE.
THIS IS A VERY INSTRUMENTAL PIECE OF SOFTWARE.
IT'S CALLED CPMS. AND IT'S IF YOU GOOGLE IT, IT'S YOU'LL GET A PLETHORA OF DIFFERENT TYPES OF SOFTWARE THAT ARE OUT THERE THAT CAN DO THE WORK.
CONSTRUCTION PROJECT MANAGEMENT SOFTWARE.
IT'S A LITTLE DIFFERENT IN THAT WHAT WE ARE LOOKING FOR, IT'S AN OWNER TOOL.
YOU'LL HEAR FROM A LOT OF COMPANIES THAT USE MANAGEMENT TOOLS, BUT THEY'RE REALLY CONTRACTOR BASED OR THEY'RE ARCHITECTURAL BASED.
WHAT THIS IS, IS A SOFTWARE THAT'S AN OWNER BASED TOOL.
AND SO I'M UTILIZING MY PAST EXPERIENCE WORKING WITH THESE TYPES OF SOFTWARES, WORKING WITH THE ABILITY TO DATA WAREHOUSE, ALL OF THE DATA THAT GOES WITHIN THAT PROJECT, BOTH FROM CAPTURING THE INFORMATION, CAPTURING THE COMMUNICATIONS.
[00:55:01]
SO IT'S NOT ONLY THE DATA, BUT THE COMMUNICATION PIECE OF IT, THE FINANCIAL PIECE OF IT, THE SCHEDULING PIECE OF IT.IT ALL IS HOUSED INTO ONE SOFTWARE SYSTEM.
AND SO WE ARE ACTUALLY HAVE WE HAVE EVALUATED SEVERAL WE HAVE ANOTHER ONE THAT WE'RE EVALUATING THIS WEEK AND WE'RE WORKING WITH PROCUREMENT BECAUSE I WANTED TO HIGHLIGHT THE FIRST BULLET IS THAT WE'RE WE'RE EVALUATING WHETHER IT'S AN RFQ OR A COOPERATIVE PROCUREMENT METHOD ON HOW QUICKLY WE CAN PROCURE THAT PIECE OF SOFTWARE.
TIME WISE TO IMPLEMENT A PIECE OF SOFTWARE LIKE THIS.
SO I'LL TELL YOU WHAT, AGAIN, THE PROJECT MANAGEMENT SOFTWARE I'VE EXPLAINED TO PEOPLE WHAT THIS IS, PEOPLE WHO HAVEN'T SEEN ONE OF THESE BEFORE.
SO WHEN YOU LOOK AT ORACLE TODAY, WE HAVE ORACLE IS AN ERP SYSTEM.
IT HOUSES ALL OF OUR FINANCIAL DATA.
IT HOUSES A A LOT OF OUR INFORMATION PURCHASE ORDERS, FINANCIAL DATA, YOU NAME IT.
THIS IS A MINI ERP SYSTEM JUST LIKE ORACLE THAT IS SPECIFIC TO CONSTRUCTION.
SO THERE'S A LOT OF OF BUILDING THAT TAKES PLACE ON THIS THAT NEEDS TO BE DONE.
WHAT THE DISTRICT CAN GAIN OUT OF IT IS A LOT OF REPORTING AND DASHBOARDING THAT WE WILL WORK WITH OUR WE WILL WORK WITH OUR COMMUNICATIONS DEPARTMENT, OUR IT DEPARTMENT SO THAT WE CAN START SHOWING OUR COMMUNITY ON OUR WEBSITE.
THE GOAL IS TO PUSH EVERYTHING TO OUR WEBSITE SO THAT THE COMMUNITY CAN QUICKLY GO TO OUR WEBSITE AND SEE THE WORK THAT'S BEING TAKEN PLACE WHERE WE ARE AT WITH THE PROGRESS OF WORK.
WHAT HAS BEEN SPENT? THOSE ARE THE TYPES OF THINGS THAT WE WANT TO SHARE WITH OUR COMMUNITY AND WE WANT TO UTILIZE OUR EXISTING WEBSITE TO DO ALL OF THAT.
LASTLY, OUR ORACLE PROJECTS MODULE IS YOU HEARD MS. CABRERA MENTIONED PRIOR EARLIER THAT THAT'S ONE OF THE TOOLS THAT WE WANT TO LOOK AT FOR OUR FINANCIAL DATA REPORTING.
WHAT WE WANT TO DO IS, IS WE WANT TO MAXIMIZE THE TOOLS THAT WE HAVE IN PLACE TODAY.
AND ORACLE IS A PHENOMENAL ERP SYSTEM.
THIS PORTION HERE, THIS MODULE, THIS PROJECTS MODULE HAS THE ABILITY FOR US TO TRACK TO THE GRANULAR LEVEL OF THE SPEND, AND THAT'S WHAT WE NEED TO DO. SO WITH THAT, I WILL OPEN IT UP TO ANY QUESTIONS, COMMENTS THAT THE BOARD MAY HAVE.
QUESTIONS TRUSTEES? YES, MR. SELDERS.
AND WE KIND OF TALKED ABOUT THE AUGMENTATION MODEL.
I WAS THINKING THAT I HEARD THAT THERE WERE GOING TO BE SOME USE OF PROJECT MANAGEMENT FIRMS TO HELP US FILL THESE POSITIONS THAT WE DIDN'T CURRENTLY HAVE IN HOUSE.
AND SO IT WOULD GIVE US AN EXPEDITED SCHEDULE IN TERMS OF HAVING PEOPLE ON HAND WHEN WE NEEDED THEM TO MAKE THOSE HIRING DECISIONS AND BRINGING THOSE CAPABILITIES IN HOUSE.
IS THAT WHAT WE'RE DOING NOW OR DID WE DEVIATE FROM THAT? WE'RE ACTUALLY DOING A HYBRID.
AND SO WE'RE LOOKING AT THAT AS WELL.
SO THAT'S ACTUALLY GOING OUT TO THE MARKET AND WORKING WITH OUR PROCUREMENT STAFF.
SO ONE OF THE THINGS THAT WE'RE TRYING TO DO IS THE KEY.
AND I WANT TO GO HERE, THERE'S A COUPLE OF THINGS THAT AND INTERNALLY, AS WE TALKED ABOUT STAFF, THERE ARE THREE POSITIONS THAT ARE EXTREMELY CRITICAL THAT THEY BE DISTRICT POSITIONS AND THAT'S WHY WE POSTED THOSE EARLY.
THE DESIGN MANAGER AND THE SENIOR PROJECT MANAGERS, THOSE POSITIONS ARE CRITICAL TO MAKING SURE THAT THE PROJECTS ARE STARTED AND MANAGED CORRECTLY. AND SO THOSE ARE THE ONES THAT THAT WE HAVE SPECIFICALLY TARGETED FOR POSTING IN-HOUSE POSITIONS, AND THOSE ARE ALREADY
[01:00:02]
POSTED. AND THAT'S WHAT WE WERE TRYING TO DO, IS TO MAKE SURE THAT WE GOT THOSE EARLY ON POSTING OUT.WE'VE GOT SOME REALLY GOOD FEEDBACK ON ON THOSE POSTINGS.
AND ONE OTHER QUESTION. THIS MIGHT BE FOR DR.
LOPEZ. YOU TALKED A LOT ABOUT COMMUNICATION WITH COMMUNITY, AND I WAS JUST CURIOUS, HOW ARE WE GOING TO UTILIZE OUR COMMUNICATIONS DEPARTMENT TO SHARE THE ONGOING PROGRESS OF PROJECTS AS THINGS START TO KIND OF GET KICKED OFF? YOU KNOW, AS WE'RE GOING THROUGH FILLING THE VACANCY THAT SHERESE LOOKED AT, THAT'S PART OF IT, YOU KNOW, PUTTING SOME OUTSIDE.
THERE'S A NUMBER OF THINGS YOU'LL SEE THE TRADITIONAL BOARDS IN FRONT OF THE SCHOOLS COME UP PROBABLY IN JUNE, AND THEN WE'LL START PUTTING COMPLETED AS SOON AS THE PROJECT IS COMPLETED, BECAUSE A LOT OF THESE ARE GOING TO BE VISIBLE PROJECTS.
WE WANT TO PUT A BIG, BIG THANK YOU BY THE COMPLETED PROJECT TO THE COMMUNITY MEMBERS.
NOT EVERYBODY USES SOCIAL MEDIA, BUT WHEN YOU DRIVE BY IT AND YOU SAY THANK YOU TO OUR TAXPAYERS AND FOR THIS COMPLETED PROJECT, THEY KNOW WHICH ONES ARE COMPLETED AND EVERYTHING ELSE. SO THAT'S GOING TO BE A BIG THING TOO.
BUT DOING PERIODIC VIDEOS, SHOWING THEM THE WORK IN ACTION AS THINGS ARE GOING ON, BEING ABLE TO DO GROUNDBREAKING.
GROUNDBREAKING AND RIBBON CUTTING ARE BIG CEREMONIAL EVENTS FOR THE PEOPLE THAT WERE INVOLVED.
WE HAVE BRYAN ROBINSON IN THE AUDIENCE, A MATTER OF FACT, WHO CAME IN HERE.
AND I WANT TO PUBLICLY THANK YOU FOR ALL THE WORK THAT YOU DID.
AND I HOPE YOU'RE VERY PROUD IN THE WORK WE DID.
IT'S NOT JUST BUILDING IT, BUT THEY UNDERSTAND THEY'RE GOING TO GO BACK AND TELL THE COMMUNITY, GUESS WHAT, WE JUST BROKE GROUND ON? GUESS WHAT WE JUST CUT A RIBBON ON? GUESS WHAT I JUST TOURED? THOSE TYPE OF TOURS AND GETTING PEOPLE AND IT'S GOING TO BE A LOT.
WE GOT $1.3 BILLION DOLLARS OF WORK.
YOU KNOW, WE'RE NOT GOING TO DO A RIBBON CUTTING CEREMONY FOR A ROOF OR AN HVAC SYSTEM.
OKAY. [LAUGHTER] JUST WANT TO BE CLEAR TO THE COMMUNITY.
YEAH. OKAY. BUT ON THOSE TYPE OF PROJECTS, AND ONCE THEY SEE IT AND THEY WALK THROUGH, IT'S GREAT.
SO THOSE ARE THE THINGS THAT WE'RE GOING TO DO.
AND SO, SO IT'S MORE THAN JUST THE PR TEAM PUTTING THINGS OUT THERE.
IT'S US ENSURING WE MAKE THE TIME TO MAKE THESE EVENTS A MOMENT IN TIME FOR EVERYBODY.
THE PICTURE, RIGHT, THE GROUP PICTURE.
AND YOU GOT TO DO SOMETHING WITH THE PICTURE.
THAT PICTURE SHOULD BE IN THE HALLWAY AS SOON AS THAT THING IS BUILT.
SO PEOPLE GET TO SEE THE CONSTRUCTION AND THE PEOPLE THAT WENT THROUGH IT.
AND SO THOSE ARE A NUMBER OF JUST IDEAS AND ACTIONS THAT WILL BE COMING.
I WAS JUST, YOU KNOW, BRINGING THAT UP BECAUSE I KNOW THERE ARE A LOT OF TIMES WE INTEND TO DO CERTAIN THINGS, BUT IF IT DOESN'T SHOW UP IN BLACK AND WHITE AND IT'S PART OF THE PLAN, THEN IT USUALLY DOESN'T HAPPEN.
SO I JUST WANTED TO MAKE SURE THAT THAT GETS CAPTURED SOMEHOW.
AND AS WE'RE PLANNING AND THAT GETS PART, THAT BECOMES A PART OF WHAT WE DO, YOU KNOW WHAT I MEAN.
AND WE CAN OUTLINE WHICH ARE THE ONES WE'RE GOING TO BREAK GROUND ON AND DO OUR SHOVELS.
AND MAYBE WE HAVE TO ORDER MORE SHOVELS NOW AND DO THOSE TYPE OF THINGS.
SO WHEN IT DOES HAPPEN, YOU KNOW, WE WANT PEOPLE EXCITED ABOUT THE WORK.
IT'S GOING TO BE IT'S AN EXCITING TIME.
BUT YOU'RE RIGHT. THANK YOU, MR. BEACH, THANK YOU FOR THE PRESENTATION OVER HERE.
IN DURING PHASE ONE AND THE PROJECTS THAT YOU'VE SHOWN US THAT WE'RE GOING TO TRY OR FIXING TO START DOING OKAY, THE OVERSIGHT OF THIS BOND COMMITTEE IS THAT YOU, PAUL, THE DESIGN MANAGER, THE TWO SENIOR MANAGER PROJECTS, AND DR.
LOPEZ, ARE YOU ALL KIND OF THE CABINET THAT WILL OVERSEE OR BE TALKING AS A GROUP TO DISSEMINATE THE INFORMATION TO US AS A BOARD? WHO DOES THAT? WHO WILL THAT INFORMATION? HOW WILL WE GET IT? I KNOW THAT DR.
LOPEZ WILL GIVE US UPDATES AS FAR AS THE BOARD OF INSIGHT EVERY SUNDAY.
[01:05:01]
YOU'RE ONLY ONE INDIVIDUAL, AND THESE ARE A LOT OF PROJECTS AND YOU'RE TALKING ABOUT ONLY THREE OTHER PEOPLE THAT YOU'RE HIRING REALLY TO OVERSEE.SO I KNOW THEY'RE GOING TO HAVE MULTIPLE PROJECTS GOING ON AT ONE TIME AND HOW THEY'RE GOING TO OVERSEE THOSE AND HOW Y'ALL ARE GOING TO MEET AS A GROUP AND HOW WE'RE GOING TO RECEIVE THAT INFORMATION SO THAT WE KIND OF.
THE PUBLIC'S GOING TO BE ASKING US ABOUT THAT AND THEY'RE GOING TO BE ASKING US QUESTIONS ABOUT, WELL, HOW IS THE BOND PROGRAM GOING? AND I'D LIKE TO BE ABLE TO ANSWER THOSE QUESTIONS TRUTHFULLY.
AND THAT'S GOING TO HAVE TO COME FROM YOU ALL.
SO I'M JUST CURIOUS HOW THAT WORKS.
I THINK THAT'S THIS IS A VERY IMPORTANT QUESTION BECAUSE WHAT WE DON'T WANT TO HAPPEN, MR. BEACH, IS BECAUSE THIS IS A VERY NATURAL EVENT.
YOU'RE AT YOU'RE AT A SOCIAL EVENT AND SOMEBODY COMES UP TO YOU AND EVERYBODY'S ASKING YOU, I HEARD THIS IS BEING BUILT, WHY NOT THIS? AND YOU WANT TO ANSWER ALL THE QUESTIONS.
YOU KNOW, IT'S OKAY TO TELL THEM I DON'T HAVE ALL THE ANSWERS RIGHT NOW.
LET'S ENJOY THIS AND I'LL GET BACK TO YOU AT THE RIGHT TIME.
ALWAYS SAY AT THE RIGHT TIME, BECAUSE THEN WHAT HAPPENS IS YOU CALL AND THEN MR. GLICK IS CALLING BECAUSE HE'S AT A DIFFERENT EVENT WITH DIFFERENT QUESTIONS.
AND THEN MR. MILLER'S CALLING, OKAY, I'M NOT GOING TO GO THROUGH THE WHOLE BOARD AND THEN YOU GUYS GET PART OF THE INFORMATION AND THEN YOU GUYS TALK TO EACH OTHER AND THEN IT BECOMES MISINFORMATION, RIGHT? BECAUSE IT'S NOT THE WHOLE PICTURE.
AND SO WHAT WE WANT IS FOR YOU TO SEND US.
AND JAVIER, I'LL AND GIVE US THOSE QUESTIONS SO WHEN WE COME UP HERE, IT COULD BE AN UPDATE.
RIGHT. AND WHAT YOU CAN SAY TO THEM IS, HEY, TUNE IN TO THE BOARD BOND COMMITTEE THAT WE'RE GOING TO HAVE ON THIS DATE. AND YOUR QUESTIONS WILL BE ANSWERED ON THAT DATE, YOU KNOW, SO EVERYBODY COULD SEE IT.
RIGHT. AND AS SUPERINTENDENT, I DO THE SAME THING.
IF I DON'T HAVE THE ANSWER, I'LL SAY, HEY, IN DUE TIME, I'LL GET BACK TO YOU.
I'M NOT GOING TO CALL AND CALL SOMEBODY RIGHT THEN AND THERE AND GET BACK.
BUT IF YOU CAN WRITE DOWN WHAT IT IS, WE PUT IT ON A FREQUENTLY ASKED QUESTION.
AND THEN WHEN WE GIVE OUR UPDATES, WE MAKE SURE TO INCLUDE THOSE.
SO THEN EVERYBODY COULD HEAR IT AT THE SAME TIME.
I APPRECIATE THAT ANSWER BECAUSE I DON'T WANT TO THROW ANYBODY UNDER THE BUS ON THIS ISSUE OR ON THIS BOND PROGRAM BECAUSE I FEEL SO LIKE YOU PRIVILEGED THAT THE COMMUNITY VOTED THE WAY THEY DID ON THIS BOND PROGRAM.
AND I WANT TO PROVE TO THEM WHAT WE'RE GOING TO ACCOMPLISH IS GREAT THINGS FOR THIS DISTRICT.
SO I KNOW THAT THE WORKLOAD IS JUST NOW BEGINNING AND STARTING FOR YOU AND PAUL AND TO GET THESE OTHER MEN AND YOU'RE GOING TO HAVE TO BUILD A RELATIONSHIP AND IT'S GOING TO BE A TEAM. AND I JUST WANT TO MAKE SURE THAT WE AS BOARD MEMBERS STAY IN OUR LANE AND THAT WE DO OUR DUE DILIGENCE AS FAR AS SUPPORTING WHAT IS FIXING TO TAKE PLACE.
AND IT'S GOING TO BE GREAT THINGS.
THANK YOU. ANY OTHER QUESTIONS? I HAVE ONE.
YOU HAVE ONE. AFTER YOU'RE DONE, I'D JUST LIKE TO MAKE A GENERAL COMMENT.
OKAY. A SUGGESTION? I WANT TO GO BACK TO THE CPMS SYSTEM.
AND YOU SAY YOU HAVE YOU HAVE EXPERIENCE WITH THAT? YES. SO YOU KNOW HOW TO DO IT.
AND THEN I HEARD WE WERE GOING TO CONTACT COMMUNICATION AND I FORGOT WHAT THE OTHER DEPARTMENT WAS.
IF THEY ARE COMPUTER SYSTEMS, THEY BELONG IN IT.
AND THAT'S THE EXPERTISE LEVEL OF HOW SYSTEMS SHOULD BE IMPLEMENTED. AND REGARDLESS OF HOW MANY DEPARTMENTS ARE GOING TO BENEFIT FROM IT, IT HAS TO BE AN OWNER AND A PERSON THAT'S RESPONSIBLE FOR THAT SYSTEM THAT KNOWS IT IN AND OUT.
SO I DON'T KNOW IF THAT MAY MEAN WE NEED ANOTHER POSITION, BUT I HAVE BEEN AROUND TOO LONG FOR DEPARTMENTS TO TAKE ON IMPLEMENTING IT PROJECTS THAT ARE TO SERVICE THE DISTRICT.
AND SO I WANT TO CAUTION US IN MOVING FORWARD AN IT PERSON HAS TO ASSUME THE RESPONSIBILITY OF THIS SYSTEM.
[01:10:01]
CAN I THANK YOU FOR YOUR COMMENT? YEAH, I THINK I JUST ADDED A NEW POSITION, BUT I DIDN'T HAVE AUTHORIZATION, SO I HAVEN'T APPROVED IT.LET ME STEP BACK A LITTLE BIT.
THERE ARE MANY BOND PROGRAMS THAT HAVE STARTED AND I CAN I HAVE A LAUNDRY LIST OF THEM WHERE PEOPLE JUST LIKE ME STOOD UP AND SAID WE NEED A SOFTWARE IN ORDER TO MANAGE OUR PROJECTS.
AND SO THE END USER BECAME FRUSTRATED.
THE SCHOOL DISTRICTS BECAME FRUSTRATED BECAUSE THEY DIDN'T GET THE DATA.
THEY FELT THEY WEREN'T GETTING WHAT THEY BOUGHT.
BUT THE REALITY IS IT WASN'T THE SOFTWARE COMPANIES ISSUE.
IT WAS HOW IT WAS BEING IMPLEMENTED WITHIN THOSE SCHOOL DISTRICTS.
SO I WANT TO THANK YOU FOR THAT COMMENT BECAUSE THAT IS ABSOLUTELY CRITICAL BECAUSE IT RESIDES IT INTERACTS WITH OUR CURRENT SYSTEM. RIGHT.
AND YOU AS AN END USER DON'T KNOW THAT, BUT IT DOES.
AND I KNOW I SEE MATT LOOKING AT ME, BUT IT'S JUST THE RIGHT COMMENT TO MAKE AND YOU KNOW THAT MATT.
SO IF I PUT YOU ON THE SPOT, YOU WOULD AGREE WITH ME.
THANK YOU, MA'AM. WHEN YOU WERE TALKING ABOUT THE BASEBALL AND SOFTBALL FIELDS, YOU TALKED ABOUT AS A BIGGER PICTURE FOR THE FUTURE, DOES THAT MEAN YOU'RE THINKING OF MOVING SOME OF THE BASEBALL AND SOFTBALL FIELDS FROM THE CURRENT POSITION WHERE THEY ARE? YES, SIR. THERE ARE SOME AREAS.
WHEN WE LOOK AT HOW THE MULTI PROGRAM BUILDING, WHERE IT ACTUALLY FITS WITHIN OUR CAMPUSES, SOME OF THESE FACILITIES, SOME OF THE FIELDS MAY HAVE TO MOVE.
AND SO WE'RE LOOKING AT THAT AND WE WANT TO BRING THAT TO YOU.
WE WANT TO SHARE WITH YOU OUR FINDINGS WHAT WE HAVE FOUND.
OKAY. AND MS. GRIFFIN, BASED ON THAT, WE HAVE TALKED ABOUT POTENTIALLY TAKING A TOUR.
I DON'T KNOW IF IT WAS IN AUGUST, MAYBE OF OUR EMPTY SITES THAT WE HAVE.
I WOULD PROPOSE MAYBE A SECOND TOUR, MAYBE ON THE SAME TIME TO GO LOOK AT THE SEVEN HIGH SCHOOLS AND LOOK WHERE BASEBALL AND SOFTBALL MIGHT MOVE TO, BUT ALSO HOW WE'RE GOING TO MOVE FIELD HOUSES BECAUSE THEY'RE GOING TO BE REPLACED AND COMBINING WITH MULTI PROGRAM.
I KNOW THERE ARE DIAGRAMS IN THE ORIGINAL THICK BOOK WE HAVE OF WHERE THE MULTI PURPOSES WILL BE, BUT NOW THAT WE'RE GOING TO ADD THE FIELD HOUSES TO THEM AND MOVE THAT, MAYBE IT WOULD BE GOOD TO ACTUALLY VISIT THE HIGH SCHOOLS AND GET A TOUR ONCE YOUR ARCHITECTS HAVE START TO WORK ON THEM AND SAY THIS IS WHERE THIS WHOLE COMPLEX IS GOING TO BE.
I THINK IT'S THAT IMPORTANT. SO THANK YOU, MA'AM.
LOPEZ AND HIS TEAM AND WE WILL LOOK AT SOME OPTIONS OF DATES.
WE KNOW JULY IS OUT, PROBABLY AUGUST IS OUT.
BUT WE WILL TAKE THAT UNDER CONSIDERATION AND GET BACK WITH THE BOARD.
AND THIS IS A PERFECT SEGUE FOR SOME.
I WOULD LIKE TO SAY IF WE COULD TAKE A PAUSE, I'LL GO UP THERE.
SO I'M JUST GOING TO SAY I'M SO EXCITED ABOUT THE OPPORTUNITIES THAT LAY BEFORE US.
THE REVISIONING OF DOING THINGS CORRECTLY IS WHAT WE'RE GOING TO BE DOING.
THANK YOU FOR THIS. SO WE TALKED EXTENSIVELY ABOUT THE VISIONING OF THE DISTRICT.
AND YOU REMEMBER ONE TIME WE WERE TALKING ABOUT VISIONING IN CERTAIN AREAS AND EVERYTHING ELSE.
WE UNDERSTAND THAT NOT ALL BOARD MEMBERS UNDERSTAND WHERE THE PROPERTIES ARE.
SO WE WANT TO HAVE THIS TOUR OF THE MAJOR PROPERTIES THAT WE COULD LOOK AT FOR FUTURE USE.
BUT THE SECOND THING WE WANT TO DO IS VISIONING.
BUT THERE'S ONE COOL THING IN PARTICULAR THAT WE DID NOT GET TO VISIT.
IT'S THEIR COMPLEX SITE OF THREE GORGEOUS BUILDINGS THAT THEY BUILT RIGHT ACROSS THE STAR.
[01:15:02]
IT STARTS OFF WITH THE PERFORMING ARTS CENTER.OKAY, NOW I'M NOT SAYING WE'RE BUILDING THOSE THINGS, BUT WHEN YOU GO THERE AND YOU GET AN IDEA OF WHAT THESE BUILDINGS LOOK LIKE, SMART USE OF THE SAME PARKING LOT FOR ALL THREE, IT SENDS A TONE AND THAT WE HAVE SOME LAND PROJECTS AND SOME PROJECTS THAT WE COULD BUILD NOW AND IN THE FUTURE ON LAND.
THEN WE GO LOOK AT A VISIONING PROJECT AND IT GETS IT GETS THE JUICES FLOWING ON WHAT WE COULD BE DOING IN OUR DISTRICT TO REALLY SHOW EVERYBODY THAT GARLAND ISD IS IS REALLY A PREMIER DISTRICT IN EVERY FACET AND FORM.
SO I WOULD I WOULD OFFER THAT WE THINK ABOUT DOING BOTH OF THOSE IN ONE DAY AND IT COULD BE A FUN FIELD TRIP WHERE WE CAN DO SOME BONDING. WE GET TO TALK, WE GET TO TRAVEL, WE'LL HAVE TO POST IT.
MECHELLE WILL HAVE TO WALK AROUND WITH THE RECORDER.
IT'D BE FUN. YOU'RE WELCOME, MECHELLE.
LOPEZ'S IDEA I KNOW THAT TRUSTEE BEACH AND I WENT TO ARLINGTON A FEW MONTHS AGO.
I BELIEVE THAT'S CALLED WEBB ELEMENTARY SCHOOL THERE.
IF I IF I RECALL CORRECTLY, IF WE WERE TO GO TO ARLINGTON, AS DR.
LOPEZ SUGGESTS, I WOULD SUGGEST THAT THE ENTIRE BOARD THAT WOULD BE PRESENT ALSO WOULD TOUR THAT SCHOOL, BECAUSE THERE ARE CONCEPTS IN THAT SCHOOL THAT COULD BE EMPLOYED IN ANY ONE OF THE FOUR NEW ELEMENTARY SCHOOLS THAT WE ARE PLANNING ON BUILDING.
AND I THINK IT WOULD BE IT WOULD BEHOOVE THE BOARD TO SEE IT PERSONALLY.
OKAY. SO WE'RE TALKING ABOUT VISIONING.
SO, DR. LOPEZ, YOUR TAKEAWAY, YOUR HOMEWORK IS TO COME UP WITH THREE DATES THAT YOU THINK WE CAN DO ALL OF THIS AND IF WE'RE IN ARLINGTON, IT'S GOING TO BE IN ARLINGTON AND IT'S OTHER THINGS THAT WE NEED TO SEE.
YOU WILL HAVE TO ALSO INCLUDE THE FOOD THAT WE NEED TOO.
SO STOPS NEED TO BE ON THE WAY FOR BREAKFAST, LUNCH, AND HOPEFULLY WE WON'T NEED DINNER.
BUT IF YOU I DON'T KNOW, YOU KNOW, YOU ALL GET TO TALKING.
SO I'M JUST SAYING THREE DATES AS WE WIND DOWN, YOU KNOW, COMING OUT OF THE THE SUMMER MONTHS.
BUT LET'S GO ON AND GET IT ON THE CALENDAR.
OKAY. LET'S GET IT ON THE CALENDAR AND MAYBE YOUR THREE DATES, NOBODY WILL BE AVAILABLE.
AND THEN YOU HAVE TO GO BACK AND DO IT AGAIN.
SO UNTIL WE CAN GET DATES THAT EVERYONE IS AVAILABLE, I THINK AS I LOOK AROUND THE SMILES ON EVERYONE'S FACES, I THINK THAT'S AN INDICATION THAT THEY DON'T MIND TAKING THIS FIELD TRIP AS LONG AS WE DON'T HAVE TO DO IT ON OUR BUSSES.
BUT WE MAY WANT TO DO IT ON THE CHARTER BUSSES.
BUT ANYWAY, YEAH, LET'S GET SOME DATES DOWN AND WE CAN WORK TOWARD THAT AND THEN ANYTHING ELSE WHILE WE'RE OUT DOING FIELD TRIPS. BOARD MEMBERS, IF YOU THINK THERE ARE THINGS THAT WE NEED TO DO OR LOOK AT, SUBMIT THAT INFORMATION TOO AND WE'LL JUST SEE BECAUSE I REALLY THINK THIS IS JUST THE BEGINNING.
I DON'T FEEL LIKE THIS IS THE ONLY FIELD TRIP WE'RE GOING TO HAVE IN TERMS OF TRYING TO POSITION TRYING TO POSITION OUR SCHOOL DISTRICT FOR THE NEXT TEN YEARS.
YOU SET ME UP BUT THAT'S OKAY.
IT'S OKAY. WE YOU KNOW, SHE DIDN'T KNOW I WAS GOING TO DO THIS, BUT.
BUT IF THERE'S ABSOLUTE NO DATE, LIKE YOU SAID, PLEASE DON'T DO IT ON THESE DATES.
SEND THOSE TO ME. SO THEN WE DON'T WE DON'T SCHEDULE THOSE DATES AHEAD OF TIME.
I KNOW SOME PEOPLE ARE TAKING TRIPS IN JULY.
I KNOW SOME PEOPLE ARE GOING TO.
JULY IS OUT. YEAH, JULY'S OUT.
AND I THINK WE'RE THROUGH WITH THAT ITEM.
I JUST WANT TO THANK THE FINANCE AND FACILITIES AND MAINTENANCE DEPARTMENT FOR RESPONDING TO THIS NEW COMMITTEE AND BRINGING SUCH DETAILS THAT WE NOW BEGIN TO UNDERSTAND WHAT WE'RE BASICALLY LOOKING AT.
OUR NEXT ITEM, BRANDY, YOU WANT TO TALK ABOUT THE CONSIDER APPROVAL.
[IV.B. Action Items]
[01:20:02]
OH, MISS DEBBIE CABRERA.ON THE APPROVAL OF THE ORDER AUTHORIZING, THEY REFERRED TO THIS OF THE ISSUING OF THE BONDS.
AND NOTICE THAT THIS IS AN ACTION ITEM.
AGAIN, THANK YOU, PRESIDENT GRIFFIN AND BOARD MEMBERS AND SUPERINTENDENT LOPEZ.
DR. LOPEZ, THIS IS THE LEGAL PART, THE BOND ORDER THAT NEEDS TO BE APPROVED SO THAT WE CAN ACTUALLY MARKET SELL AND CLOSE ON THE DEAL FOR THAT $150 MILLION FOR OUR FIRST SERIES SALE, YOU SHOULD HAVE AS A SEPARATE HANDOUT HOT OFF THE PRESS.
WE JUST GOT THIS MORNING FROM THE DISTRICT'S BOND COUNSEL, ROBERT DRANSFIELD FROM NORTON ROSE AND FULBRIGHT, AND HE WILL BE AVAILABLE TO ANSWER ANY OF THE LEGAL TYPE QUESTIONS THAT YOU MIGHT HAVE ON THE JUNE 27TH MEETING OR IF YOU HAVE ANY ISSUES, YOU SHOULD HAVE SEEN THIS BOND ORDER FOR EVERY NEGOTIATED SALE THAT THE DISTRICT HAS DONE IN THE PAST, AND THAT HAS JUST BEEN THEIR METHODOLOGY THAT THEY CHOSE TO DO SO.
I LIKE TO REFER TO THIS AS A DELEGATION OF AUTHORITY AND PARAMETER ORDER, BUT IT DOES INVOLVE A LOT MORE AS FAR AS THE LEGAL MARKETING AND CLOSING AND SELLING OF THOSE PARTICULAR BONDS.
SO I JUST WANT TO CALL TO YOUR ATTENTION SECTION THREE, PARAGRAPH A, WHICH IS ON PAGE TWO, THAT COVERS THE DELEGATION OF AUTHORITY AND ALSO THE PARAMETER ORDERS, THOSE NOT TO EXCEED.
THAT WAS MENTIONED EARLIER WHEN MISS DAMAJA WAS TALKING ABOUT THE FINANCE PLAN.
SO OUR DELEGATION OF AUTHORITY WILL ALLOW US TO NOT ONLY PICK THE DATE WITHIN A WEEK IN JULY THAT IS MOST AGREEABLE TO MARKETING.
ON THAT DATE THEN WHEN WE HAVE THE ABILITY TO NEGOTIATE AND THEN ACCEPT A FINAL OFFER, THEN THAT DELEGATION OF AUTHORITY GOES TO EITHER THE SUPERINTENDENT OR THE CHIEF FINANCIAL OFFICER IN ORDER TO SIGN ALL THAT PAPERWORK AND IT WILL NOT COME BACK TO THE BOARD.
BUT WE'RE ALSO GIVEN SOME PARAMETERS BY WHICH WE HAVE TO MAKE THAT DETERMINATION.
IF WE'RE GOING TO ACCEPT THE OFFER FROM OUR LEAD BOOKRUNNER OR THE SENIOR UNDERWRITER, THAT THE AMOUNT WILL NOT EXCEED THE $150 MILLION, THAT THE TRUE INTEREST COST OR THE YIELD ON THE BONDS WILL NOT EXCEED 6%.
AND WE'RE HOPING WHAT WE BUILT INTO OUR MODEL OF A LITTLE OVER 4% WOULD BE THE REALITY.
AND SO IF THAT IS ALL ACCEPTABLE TO THE BOARD, WE'LL BRING BACK THIS ITEM ON THE JUNE 27TH FOR YOU TO GIVE US THAT DELEGATION OF AUTHORITY AND BASICALLY PULL THE TRIGGER WHEN WE GO TO MARKET ON THE BONDS.
IS THERE ANYTHING NON ILLEGAL I MIGHT BE ABLE TO HELP YOU ANSWER? [INAUDIBLE] I WAS GOING TO ASK YOU ON THE ON THE MATURITY DATE ON THE BOND FEBRUARY 15TH OF 2048.
SO EVERY TIME THAT WE ISSUE MORE MONEY OR WHATEVER, THAT DATE WILL CHANGE.
THE PARAMETER AS THE MATURITY DATE. YEAH, THE BOND ORDER IS ONLY FOR THIS FIRST SALE.
OKAY. AND SO THEN THE NEXT TIME THAT WE DECIDE THAT WE NEED TO FOR CASH FLOW PURPOSES, DO ANOTHER SALE AND WE PRICE IT, YOU'LL GET THE SAME BOND ORDER BACK WITH A DIFFERENT SET OF PARAMETERS.
PERFECT. THANK YOU. ANY QUESTIONS TRUSTEES? THIS WILL BE THE ACTION ITEM ON THE 27TH ANY UNREADINESS? THIS WILL MOVE TO THE 27TH AGENDA AS AN ACTION ITEM.
IS NEW BID CONTRACT NUMBER 399-23.
CONSIDER APPROVAL OF RECOMMENDED CONTRACTORS FOR THE JOB ORDER CONTRACT.
GOOD EVENING. CHAIRMAN GRIFFIN BOARD OF TRUSTEES.
DR. LOPEZ, I'M HERE TONIGHT TO SHARE WITH YOU, AS MR. FERNANDEZ SHARED WITH YOU ON ON HIS 90 DAY EXECUTION PLAN, A JOB ORDER CONTRACT.
WE ARE GOING TO UTILIZE THIS CONTRACT IN CONCURRENT WITH THE BOND PROGRAM ANY SCOPE OF WORK THAT JAVIER MAY NEED TO UTILIZE A CONTRACT TO GET THINGS DONE IN A VERY QUICK AND EXECUTED WAY WHERE WE HAVE TO ACCELERATE THE THE WORK.
[01:25:06]
ONE OF THE THINGS THAT I'M LOOKING AT UTILIZING MR. FERNANDEZ I'VE TALKED ABOUT THIS IS UTILIZING THIS CONTRACT FOR PORTABLE DEMOLITION.WE WANT TO GET A A QUICK START ON DEMOING PORTABLES ACROSS THE DISTRICT.
WE'RE MEETING TOMORROW TO DISCUSS THE PORTABLE LIST.
SO HERE I AM TONIGHT TO ASK FOR APPROVAL OF THE JOB ORDER CONTRACT CSP 399-23.
IT IS STAFF RECOMMENDATION TO AWARD THE INDICATED BELOW.
IN YOUR BOARD PACKET YOU HAVE THE AWARDED CONTRACT JOB ORDER CONTRACTORS THAT WE'VE IDENTIFIED.
THERE'S 13 OF THEM AND YOU'RE PROBABLY GOING TO SAY, WELL, WHY DO WE NEED 13 OF THESE CONTRACTORS TO DO THIS WORK? WHY DOES THE LIST HAVE TO BE SO, SO LARGE? WELL, DUE TO THE DIFFERENT TYPES OF SCOPE OF WORK, WE WANT TO FIT THE BEST CONTRACTOR WITH THE SCOPE OF WORK.
SO I'M HERE TONIGHT TO TO ASK FOR YOUR APPROVAL OF THIS CONTRACT.
AGAIN, WE'RE GOING TO UTILIZE BOND FUNDS 683, AND WE'RE GOING TO UTILIZE ALSO GENERAL FUNDS OF 199.
ANY QUESTIONS ON THIS CONTRACT? OKAY. THESE THIS WILL MOVE TO THE 27TH.
BOARD AGENDA AND YOU NOTICE THE FUNDS AND HE STATED WHILE THE WHILE THE FUNDS ARE 50/50 BECAUSE UNDER THIS CONTRACT WE CAN DO SOME ONGOING WORK FOR THE DISTRICT, WHICH IS THE REMOVAL AND DEMOLITION OF PORTABLES.
SO DOES ANYONE YOU HAVE QUESTIONS? JAMIE? YEAH, JUST REAL QUICK, IN THIS POOL OF CONTRACTORS, I'M ASSUMING WE ALREADY KNOW THAT IF OFFERED THE OPPORTUNITY, THEY WOULD PROVIDE BACK A BID FOR US.
THEY'RE NOT TOO BUSY OR THEY'RE NOT UNINTERESTED IN THIS TYPE OF WORK.
FROM FROM THE FEEDBACK THAT WE GOT FROM THE FEEDBACK THAT I GOT FROM THE COMMITTEE AND FROM PROCUREMENT THAT THESE IDENTIFIED CONTRACT, THESE 13 CONTRACTORS WANT TO COME WORK FOR US IMMEDIATELY.
THEY THEY WANT TO COME WORK FOR THE BOND OR ANY KIND OF WORK.
I WAS SURPRISED WE HAD THIS MANY OF THEM.
AND WITHIN IN THE SPECIALIZED JOB THAT YOU MIGHT PUT OUT FOR BID, DO YOU HAVE 1 OR 2 OR 3 OF THESE CONTRACTORS WOULD BE ON THAT PARTICULAR JOB? YES. IN NO CASE, THERE'S ONLY JUST ONE CONTRACTOR THAT WOULD BID ON ONE PENDING JOB, CORRECT? WELL, ONE OF THE THINGS ABOUT JOB ORDER CONTRACTORS IS THEY HAVE A LARGE POOL OF SPECIAL CRAFTS LIKE CARPENTRY, MASONRY, WELDING.
SO THEY HAVE A LARGE POOL TO PICK FROM.
FOR INSTANCE, WE MAY HAVE TO MAKE SOME MODIFICATIONS FOR SOME OF OUR OPEN CONCEPT SCHOOLS THAT JAVIER HAS SHARED WITH ME THAT HE'S NOT GOING TO NEED A FULL GENERAL CONTRACTOR ON SITE TO DO A MAJOR RENOVATION.
HE JUST NEEDS A CONTRACTOR TO ADDRESS THESE OPEN CONCEPTS.
THEY ARE SOME SPECIALIZED CONTRACTORS IN THIS LIST THAT JUST DO DRYWALL AND CEILINGS AND THAT WOULD FIT THOSE THOSE TYPE OF NEEDS FOR THE FOR THE BOND PROGRAM.
ANY OTHER QUESTIONS? OKAY, SO RECAPPING TWO ITEMS WILL MOVE TO THE 27TH AGENDA.
THAT'S B1 AND 2, AND I'D JUST LIKE TO THANK ALL THE DEPARTMENTS THAT WORKED IN PREPARING THIS AGENDA.
WE LOOK FORWARD TO THE REPORTS AND UPDATES AS THEY COME.
YES. JUST ONE OTHER QUICK COMMENT I WOULD LIKE TO MAKE AND COMPLIMENT [INAUDIBLE] WHEN SOME OTHERS THAT WENT POSSIBLY TO ARLINGTON JAVIER WAS AND FERNANDEZ WAS INVOLVED IN THE 2017 BOND PROGRAM THAT BUILT THAT SCHOOL.
HE LED THAT PROGRAM OVER THERE, AND A BEAUTIFUL SCHOOL AND KEPT IT UNDER BUDGET.
SO WE'VE GOT THE RIGHT PERSON IN CONTROL, WHICH IS NICE THAT WE CAN HAVE THAT RELATIONSHIP WITH.
[01:30:05]
SO MY HATS OFF TO JAVIER AND WHAT HE'S DONE AND GLAD HE'S HERE IN GARLAND INDEPENDENT SCHOOL DISTRICT.ALL RIGHT. DO I HAVE A MOTION TO ADJOURN?
[VI. Adjournment]
OKAY, WE ARE ADJOURNED AT 6:33.* This transcript was compiled from uncorrected Closed Captioning.