[I. Call to Order and Determination of Quorum ]
[00:00:02]
GOOD EVENING.WELCOME TO THE BOARD BOND COMMITTEE FOR THE GARLAND INDEPENDENT SCHOOL DISTRICT.
I CALL THE MEETING TO ORDER AND DETERMINE THAT THERE IS A QUORUM.
BEFORE WE START, I WOULD LIKE TO WELCOME OUR NEW CFO, MR. DODDS, AND YOU'VE HAD AN INTERESTING PREPARATION FOR THIS MEETING.
SO IT'S NOT LIKE THIS EVERY TIME.
SO WELCOME. ARE THERE ANY GREETINGS YOU WOULD LIKE TO BRING? I WOULD JUST SAY THANK YOU.
ALLOWED ME TO BE A PART OF THIS SCHOOL DISTRICT.
I HAVE RECEIVED NOTHING BUT JUST GREAT AND EXCITING GREETINGS SINCE I'VE BEEN HERE, AND I LOOK FORWARD TO WORKING WITH EVERYBODY HERE AND MOVING THIS PROJECT AND THIS BOND PROJECT FORWARD AS WE MOVE AND MAKE SURE THAT WE DO WHAT WE NEED TO DO FOR THIS COMMUNITY AND WHAT THEY EXPECT OF US TO DO FOR THIS COMMUNITY, FOR THIS BOND PROJECT.
THANK YOU SO MUCH, MISS HOGAN.
DO WE HAVE ANY PUBLIC FORUM REQUESTS? NO, MA'AM. THANK YOU SO MUCH, AND NOW TO OUR BRAVE, MAGICAL SUPERINTENDENT, DR.
[III. Superintendent's Message]
RICARDO LOPEZ.I CAN'T DO I CAN'T ROLL THAT, SO I WON'T EVEN TRY.
OH, THAT WAS AWESOME. YOU DID A GREAT JOB.
UM, YOU KNOW, WE'RE REALLY EXCITED ABOUT BOND 2023.
SO PROJECT SEASON IS ALREADY GETTING STARTED.
YOU'RE GOING TO BE YOU'RE GOING TO LIKE WHAT YOU SEE AND YOU'RE GOING TO LOVE WHAT YOU HEAR TODAY.
THANK YOU. THANK YOU, AND WE RECEIVED OUR DIGITAL COPIES OF THIS BOARD BOOK ON FRIDAY, AND WE HAVE OUR PRINTED COPIES AT OUR STATIONS RIGHT NOW, AND WE'RE GOING TO FIRST START WITH OUR INFORMATION ITEMS, AND THE FIRST ONE IS TO RECEIVE THE PRESENTATION ON BOND 2023 PROGRAM
[IV.A. Information Items]
SUMMARY UPDATE BEGINNING ON PAGE FOUR.CONTINUING ON TO PAGE 23 AND BOARD, I WOULD LIKE TO JUST SAY SOMETHING IN TERMS OF WHY WE ARE HERE WITH THIS TOPIC AND WHAT WE NEED TO ACCOMPLISH AS A RESULT OF THE PRESENTATION OF THIS TOPIC.
THIS IS THE PROPOSED OUTLINE AS IT RELATES TO THE TIMELINE, AS IT RELATES TO THE PROJECT PHASES OF PHASE ONE, TWO, THREE, AND I THINK IT'S FOUR, AND I'M GOING TO ASK US TO REALLY PAY CLOSE ATTENTION FROM THE TIMELINES TO ALSO THE PROJECTS THAT ARE UNDER EACH PHASE, AND IF THERE IS SOMETHING YOU DO NOT UNDERSTAND ABOUT THE GROUPING OF THE PROJECTS, I THINK EVERYBODY WILL AGREE THAT THIS IS THE TIME FOR US TO ASK THE QUESTIONS.
IF I GO ON WHAT OUR SUPERINTENDENT IS SAYING TO US, WE'RE GOING TO HIT THE FLOOR AND WE'RE GOING TO KEEP MOVING. SO IF THERE ARE SOME QUESTIONS OR ITEMS THAT ARE UNSETTLED IN YOUR MIND, THIS DISCUSSION IS THE TIME TO DO THAT.
WOULD YOU LIKE TO ADD ANYTHING ELSE? DR. LOPEZ I THINK WE'RE GOING TO HAVE TO HEAR THESE PROJECT TIMELINES OVER AND OVER AND OVER AGAIN BEFORE THEY RESONATE.
WE'RE DEALING WITH HUNDREDS OF PROJECTS.
WE'RE DEALING WITH A VERY COMPLEX ISSUE.
WE'RE DEALING WITH TIMELINES THAT IN OUR MIND, HAVE TO RESONATE DEEPLY AS WE GO THROUGH IT.
I THINK THE MOST IMPORTANT ONE THAT WE GO THROUGH IS GOING TO BE WHEN WE SEE THE PROJECT TIMELINES.
IF I COULD JUST TAKE YOU TO LIKE THE SECOND PAGE OF HIS PRESENTATION, I BELIEVE PAGE SEVEN, WHEN YOU START LOOKING AT THE FIRST PRIORITY, THE PHASE ONE, AND WE SEE THAT A TIMELINE WOULD START QUARTER THREE, LIKE THAT'S BASICALLY WHERE WE'RE AT IN 2023 AND CLOSE IN 2027. THAT'S A BIG TIMEFRAME, AND SO IT'S NOT LIKE WE WAIT FOR ONE PROJECT TO START THE NEXT.
[00:05:05]
YOU COULD SEE HOW THINGS ARE STAGGERED AND OVERLAP.SO YOU WILL SEE IN 2023 AND 2024, PHASE ONE AND TWO ARE GOING TO KICK OFF.
SO WE JUST HAVE TO REALIZE THAT WE'RE NOT WAITING FOR ONE COMPLETE PHASE TO BE FINISHED WITHIN, I WOULD SAY QUARTER TWO, WE SHOULD BE IN STARTING THE ALL THREE PHASES.
SO THAT'S A LOT OF PHASES TO GET STARTED QUICKLY.
WHY DO WE WANT TO GET THESE PHASES STARTED QUICKLY? WE CAN'T PREDICT INFLATION.
SO AS WE GO THROUGH THIS, YOU'RE GOING TO SEE WHAT JAVIER IS GOING TO NOT ONLY TAKE YOU THROUGH THE TIMELINE, BUT WHAT IS THE BOARD'S RESPONSIBILITY? WHAT ARE YOU GUYS GOING TO BE RESPONSIBLE FOR? SO WHEN YOU KNOW A PROJECT IS COMING, YOU COULD BE EXPECTING TO YOU HAVE TO APPROVE A, B, C, D AND E, OKAY.
THAT'S WHAT WE WANT YOU TO KNOW.
SO AND THEN THE REST WOULD BE ADMINISTRATIVE.
WE'LL WORK ON EVERYTHING ELSE TIRELESSLY, AND A LOT OF THESE CONSTRUCTION PROJECTS ARE GOING TO REQUIRE US TO REALLY WORK HOLIDAYS, WORK WEEKENDS, WORK ODD HOURS, AND WE HAVE A LOT OF EAGER PARTNERS THAT ARE SAYING THAT, YOU KNOW, THESE ARE VERY EXCITING PROJECTS AND WE WANT TO BE PART OF THE PROCESS.
SO WITH THAT, I'LL TURN IT BACK OVER TO OUR PRESIDENT BOARD.
DO WE HAVE ANY QUESTIONS BEFORE WE START? AND JUST KNOW THAT AND I'M GOING TO MAKE THIS SUGGESTION AND I KNOW IT ALWAYS PROLONGS A PRESENTATION, BUT.
MR. FERNANDEZ I'M GOING TO ASK THE BOARD IF THEY HAVE QUESTIONS WHILE WE ARE ON A TOPIC, IF WE CAN GO ON AND ADDRESS IT AT THAT TIME INSTEAD OF WAITING TO COME BACK AND I WILL TRY TO MONITOR TIME, BUT AGAIN, TO ME, THIS IS THE MOST IMPORTANT THING FOR US BOARD CORPORATE TO UNDERSTAND WHAT WE ARE ABOUT TO BEGIN.
IS THAT AGREEABLE? IS THAT OKAY? ALL RIGHT. YOU HAVE IT.
CHAIRMAN GRIFFIN, MEMBERS OF THE COMMITTEE, MEMBERS OF THE BOARD, DOCTOR LOPEZ, WE'RE HERE TONIGHT TO PRESENT TO YOU THE AUGUST BOND 2023 PROGRAM SUMMARY UPDATE.
IF YOU RECALL THE BOND PROPOSITIONS, WE HAD THREE WE HAD A, B AND C AND SUMMARY, A PROPOSITION A HAD ALL OF OUR MAJOR PROJECTS RENOVATION PIECES TO IT, PROPOSITION B AT OUR MULTIPROGRAM FACILITY INCLUDED IN THAT AND PROPOSITION C AT OUR 1 TO 1 DEVICES.
ALL THREE WERE APPROVED BY OUR VOTERS AND WE THANK THEM FOR THAT.
WHAT YOU'RE SEEING HERE IS THE PROGRAM TIMELINE FOR THE BOND 2023.
THERE IS ACTUALLY FIVE PHASES OF HOW THE BOND PROGRAM LAYS OUT.
SO LET ME STOP THERE. LET ME BACK UP A LITTLE BIT AND SHARE WITH YOU, AS DR.
LOPEZ HAD MENTIONED, THE EXPECTATIONS FROM THE STAFF AND THE EXPECTATIONS FROM THE BOARD.
WHEN YOU SEE THE GRAY AREA THAT SAYS AE SELECTION, THAT'S THE TIME FRAME THAT STAFF WILL BRING TO THE BOARD A RECOMMENDATION FOR ARCHITECTURAL DESIGN FIRMS FOR THE BOARD TO APPROVE FOR THOSE PROJECTS WITHIN THAT PHASE. AS YOU CAN SEE, WE'RE GOING TO COME BACK TO THE BOARD FIVE TIMES, SO WE'LL COME BACK TO YOU FOR EVERY SPECIFIC PHASE.
WHEN WE ARE PROPOSING A FIRM FOR A SPECIFIC PROJECT, WE'LL BRING THAT TO THE BOARD FOR APPROVAL.
SUBSEQUENT. AFTER THAT, THE DESIGN STARTS.
[00:10:09]
WHAT WE SEE GC PROCUREMENT, THAT'S THE GENERAL CONTRACTOR PROCUREMENT PHASE.THAT'S WHEN WE BRING BACK TO YOU TO THE BOARD THE ACTUAL CONTRACTOR THAT IS BEING PROPOSED FOR THAT SPECIFIC WORK, AND SO WE'LL COME BACK TO YOU THEN.
THOSE ARE THE TIMES THAT WE WILL COME TO THE BOARD.
THEN THE CONSTRUCTION STARTS AND, AND ONCE IT STARTS, WE HAVE THE CLOSEOUT PIECE.
SO THOSE ARE THE PROCESSES THAT WE WILL COME BACK TO YOU ON.
I DON'T KNOW WHO WAS UP FIRST, BUT I'M GONNA START WITH MR. BEACH. OKAY.
JUST REAL QUICKLY, WE ALREADY KNOW PROJECTS.
ONE, TWO, THREE AND FOUR AND FIVE.
IS THERE ANY REASON WHY IN THE DESIGN, WE CAN'T NOT GO AHEAD AND HAVE ALL OF THOSE ALREADY BEING PROCESSED PRIOR TO CONSTRUCTION BECAUSE WE KNOW THAT WE ALREADY KNOW WHAT'S GOING TO BE IN THOSE PROJECTS FOR CONSTRUCTION, WHY WE CAN'T GO AHEAD AND HAVE DESIGN ALREADY STARTED EVEN FOR PHASE FIVE, SO THAT WE ALREADY HAVE IT IN PLACE READY TO GO WHEN WE'RE READY TO PULL THE STRING OR THE PLUG? THAT'S A GOOD QUESTION AND I APPRECIATE THAT COMMENT.
THERE'S A COUPLE OF THINGS THAT RELATE TO THAT.
AS WE LOOK AT HOW WE ARE SELLING BONDS, WE HAVE WE HAVE DESIGNATED FOUR TIMES THAT WE'RE GOING TO GO TO THE MARKET FOR CASH FLOW, AND SO WE HAVE TO BE COGNIZANT OF HOW MUCH AVAILABLE FUNDS WE HAVE TO PAY FOR THE DESIGN SERVICES OF THOSE.
THE SECOND PIECE HAS TO DO WITH ACTUALLY LOOKING AT WHERE THE FACILITIES ARE GOING TO BE.
ELEMENTARY THREE AND FOUR HAVE NOT BEEN DEFINED YET.
WILL WE STILL USE THAT, THAT DESIGN FOR ALL OF OUR ELEMENTARIES AND THE FENCING ALSO? YES, AND SO WE COULD WHEN IT COMES TO THE ELEMENTARY FENCING, WE'VE BROKEN THAT UP INTO VARIOUS PHASES BECAUSE OF THE MARKET.
THAT'S WHAT BASICALLY WHAT WE'VE DONE.
WE WILL SELECT ONE DESIGNER FOR ALL OF OUR ELEMENTARY FENCING.
WE DON'T WANT TO HAVE ONE DESIGN FIRM DESIGNING OUR FENCING FOR ONE AREA OF TOWN VERSUS ANOTHER AREA OF TOWN, AND ITS DIFFERENCES.
SO THE GOAL IS TO HAVE ONE DESIGN FIRM THAT MANAGES ALL OF THAT FOR ALL OF OUR CAMPUSES.
SO THERE'S SOME CONSISTENCY IN THAT, BUT WE'VE BROKEN THAT UP JUST BECAUSE OF TWO PIECES.
ONE, IT'S THE MARKET AND IT'S A CASH FLOW.
MR. GLICK. THANK YOU, MADAM PRESIDENT.
I HAD SUGGESTED MAYBE A MEETING AGO, TWO MEETINGS AGO, THAT WE BE ABLE TO GO VISIT EACH OF THE HIGH SCHOOLS TO SEE THE PLACEMENT OF THE MAX.
IS THAT STILL A POSSIBILITY? AND THAT.
YES. I HAVE A NOTE TO MYSELF TO GET WITH DR.
SO YOU ARE THINKING ABOUT THAT AND WE WILL COME BACK AND SEND OUT NOTIFICATION OF THAT.
OKAY, AND THEN AND I THINK IT MAY NOT JUST BE IT'S GOING TO BE A DISTRICT TOUR.
THAT'S WHAT. SO IT'S GOING TO BE LARGER THAN JUST THAT.
OKAY. AM I CORRECT? WE PLANNED IT. IT MIGHT BE EXHAUSTING.
SO WE MIGHT HAVE TO DO MULTIPLE DAYS.
IT GETS TIRING. PEOPLE DON'T REALIZE IT'S NOT LIKE YOU JUST DRIVE BY, YOU GET OUT, YOU WALK THE PLANT, YOU LOOK AT IT, YOU GO TO THE NEXT ONE AND IT IT TAKES A LOT OF TIME. SO WE COULD DO MULTIPLE ONES, BUT TO BE ABLE TO SEE WHERE THE MAC IS GOING TO BE SOMETHING THAT WE WANT THE TRUSTEES TO LOOK AT AND KNOW THAT THIS MAY NOT BE OUR ONLY TOUR.
LOPEZ AND I WILL KIND OF TALK ABOUT THAT AND LOOK AT SCHEDULING AND WORK THAT OUT.
YES, I NOTICED THAT STARTING WITH PHASE TWO AND I LIKE YOUR TERM ENHANCEMENTS.
[00:15:02]
SO YOU START WITH HICKMAN, NORTHLAKE, ROWLETT AND TOLER, AND THEN YOU GO ON WITH ENHANCEMENTS.I THINK THERE WERE LIKE 13 CAMPUSES.
SO THAT'S WHAT YOU MEAN BY THAT? YES, SIR. GOOD. THANK YOU.
FOR THE PHASE ONE, TWO AND THREE, WHERE YOU HAVE THE PLAYGROUND REPLACEMENT AT THE 15 CAMPUSES, HAVE YOU IDENTIFIED FOR PHASE ONE WHICH CAMPUSES YOU'RE PLANNING TO DO THOSE REPLACEMENTS AT? I'M SORRY, COULD YOU REPEAT THAT QUESTION, SIR? YES. FOR THE PLAYGROUND REPLACEMENTS AT THE 15 CAMPUSES THAT YOU HAVE IDENTIFIED IN PHASE ONE.
YES, AND YOU HAVE? YES. ALSO 15 FOR PHASE TWO AND PHASE THREE.
HAVE YOU IDENTIFIED THE CAMPUSES? YES, SIR, WE HAVE. OKAY.
YES, SIR, WE HAVE. DO WE CAN WE GET THAT INFORMATION? ABSOLUTELY. WE CAN ABSOLUTELY PROVIDE THAT FOR YOU.
I JUST THINK, MR. DODD, I CAN'T TELL YOU HOW TO RUN YOUR DEPARTMENT, BUT I THINK AS BOARD MEMBERS ARE MAKING SUGGESTIONS AND MAYBE THROUGH DR.
LOPEZ, WE CAN GET ALL OF THE INFORMATION THAT WAS BASICALLY REQUESTED.
THANK YOU. SO THIS SLIDE SHOWS THE PHASE ONE PROJECTS.
THIS IS TURF FIELDS, BLEACHERS, CANOPIES FOR ALL HIGH SCHOOL SOFTBALL AND BASEBALL FIELDS.
JUST GOING TO GIVE YOU AN UPDATE ON THAT.
THE AE WAS AWARDED ON THAT ONE.
THE MULTI PROGRAM ACTIVITY CENTERS AT ALL SEVEN CAMPUSES.
THE DISTRICT HAS IDENTIFIED HILLSIDE ACADEMY FOR EXCELLENCE AS NUMBER ONE AND FREEMAN ELEMENTARY AS REPLACING NUMBER TWO, LAKEVIEW, CENTENNIAL HIGH SCHOOL AND NAAMAN FOREST HIGH SCHOOL RENOVATIONS.
THE WORK THAT'S BEING DONE THERE.
ELEMENTARY PORTABLE REMOVAL, THE COMMENCEMENT OF THAT WORK.
AS WE START GOING FORWARD AND WE HAVE WATERPROOFING AND CLADDING FOR OUR BUILDINGS.
THAT'S WHERE WE ACTUALLY GO IN, AND WE'RE WATERPROOFING THE MASONRY ON THE OUTSIDE TO ENSURE THAT WE'RE NOT GETTING MOISTURE BUILD IN BACK INTO THE BUILDING, AND SOME OF OUR BUILDINGS HAVE HAVE HAVE SOME EVIDENCE OF THAT, AND SO WE'RE WORKING TO REMEDY THAT.
PART OF PHASE ONE ALSO IS DOOR HARDWARE AND KEYING.
IF SO, I'M GOING TO GO BACK A LITTLE BIT, BUT IN PART OF THE 2014 BOND, WHEN WE DID THE 2014 BOND, WE DID A LOT OF DOOR REPLACEMENTS FOR ADA.
SO THERE WAS A LOT OF DOORS THAT HAD TO BE REPLACED AS PART OF THE 2014 BOND, AND WE DID A GREAT WE DID WE DID SOME REALLY GOOD WORK IN 2014 AND PART OF THAT REPLACEMENT, WE IDENTIFIED A NEW KEYING SYSTEM FOR THE DISTRICT AND SO WE HAVE MOVED ON SINCE THAT TIME.
WE HAVE A NEW KEY SYSTEM AND WE'RE UTILIZING THAT DURING THE 2014 BOND.
SO RATHER THAN ELIMINATE KEYS IN 2014, WE ACTUALLY ADDED A KEY, ADDED SEVERAL KEYS.
SO THAT'S REALLY WHAT THE DOOR HARDWARE AND KEYING PIECE IS IF YOU HAVE A QUESTION ON THAT.
HEATING, VENTILATION AND AIR CONDITIONING, THE HVAC, DIGITAL DIRECT CONTROLS, WE CALL THAT DDC.
THAT'S WHERE THE CONTROL SYSTEMS THAT MONITOR OUR HVACS AND HELP US REGULATE THEM.
FIRE ALARM REPLACEMENT AT SELECTED CAMPUSES.
SECURITY CAMERA REPLACEMENTS AT SELECTED CAMPUSES.
INTRUSION ALARMS. SOME PEOPLE NOTICE THAT AS BURGLAR ALARMS. THOSE ARE INTRUSION ALARMS FOR US.
[00:20:04]
THAT'S ACTUALLY WAS PART OF PROPOSITION A, THAT'S OUR ROUTERS AND SERVERS WITHIN OUR CAMPUSES THAT ARE BEING UPGRADED.PART OF THE PHASE ONE HAS FORCE ENTRY RESISTANT FILM.
ALTHOUGH I MAY NOTE THAT KUDOS TO OUR SECURITY DEPARTMENT FOR RECEIVING A GRANT TO TAKE CARE OF A LARGE MAJORITY OF THAT WORK. PHASE TWO PROJECTS GRIFFIN.
IS THERE EVER A TIME WHERE WE GET DONE WITH THIS PROJECT? AND I DON'T MEAN THAT AS SARCASTICALLY AS I SOUND.
IT JUST SEEMS TO ME LIKE WE'VE BEEN REPLACING CONTROLS.
I MEAN, ARE WE REPLACING CONTROLS NOW THAT WE DID REPLACE BEFORE, OR IS TECHNOLOGY CHANGING OR THE DIFFERENT SYSTEMS INSTALLATION OF NEW SYSTEMS CAUSES? EXPLAIN TO ME WHAT'S GOING ON WITH THE WITH THE CONTROLS.
I CAN LET ME SHARE A LITTLE BIT ABOUT THE DIGITAL DIRECT CONTROLS PORTION OF THE AIR CONDITIONING SYSTEMS. IT'S VERY SIMILAR TO THE LAST SECOND TO THE LAST BULLET, WHICH IS THE LOCAL AREA NETWORK UPGRADES.
IT GOES THROUGH REVISIONS JUST LIKE YOUR LAPTOP DOES.
THERE IS A LIFE EXPECTANCY FOR THAT PIECE OF EQUIPMENT JUST LIKE ANY OTHER TECHNOLOGY DEVICE.
IT WILL TAKE SOFTWARE REVISION UPGRADES FOR THE EXISTING HARDWARE, BUT OVER TIME THE MANUFACTURERS FOR THAT PRODUCT STOP DOING UPDATES FOR THAT PRODUCT AS IT AGES AND SO WHILE I AGREE WITH YOU, IT DOES SEEM LIKE WE'RE CONSTANTLY TALKING ABOUT DDC CONTROLS.
THE REALITY IS IT'S REALLY JUST A PIECE OF SOFTWARE AND HARDWARE, JUST LIKE OUR SERVERS AND OUR ROUTERS ARE THAT EVENTUALLY HAVE TO BE UPGRADED IN A CYCLE.
SO IT'S KIND OF LIKE MY IPHONE.
YES, SIR. SO DO THEY COST THE SAME AS AN IPHONE? I MEAN, THAT'S MY PROBLEM.
I THINK THESE ARE VERY EXPENSIVE.
YES, SIR. UPGRADES EVERY TIME WE HAVE TO DO IT, AND DON'T IT SOUNDS TO ME LIKE YOU'RE SAYING WE'RE WE DON'T REALLY HAVE ANY OPTIONS WHEN THE MANUFACTURERS NO LONGER WARRANTY OR OFFER SOFTWARE UPDATES, UPGRADES TO THE EXISTING MODEL, THEN WE HAVE TO UPGRADE TO THE NEXT ONE.
SO I THINK IT WOULD BE GOOD FOR THE BOARD AT SOME POINT TO KIND OF HEAR WHAT THE EXPECTATION IS FOR, YOU KNOW, THIS HAS BECOME A PROGRAM, IT'S BEEN EVERY YEAR SINCE I'VE BEEN HERE AND I KNOW THAT WE HAVE REPLACEMENT SCHEDULES FOR OUR LAPTOPS. WE HAVE, YOU KNOW, BITS AND PIECES OF THIS AND BOND PROGRAMS AND OTHER THINGS THAT WE DO.
I JUST HAVE LIKE PERSONALLY, BECAUSE I DON'T EVEN KNOW HOW MUCH MONEY WE SPENT ON UPGRADES, BUT IT SEEMS LIKE IT'S A LOT AND TO ME THAT'S SOMETHING THAT THE BOARD OUGHT TO BE AWARE OF.
SORRY. I THOUGHT I LOOKED MS STANLEY.
SO WE'RE GOING TO DO ALL THE [INAUDIBLE] CENTERS AT ALL SEVEN HIGH SCHOOLS IN PHASE ONE.
WE'RE NOT GOING TO BE PHASING THOSE IN.
THAT'S ALL PHASE ONE. SO I KIND OF I KIND OF STRUGGLE WITH THAT ONLY BECAUSE I'LL SAY IT.
I'M UNHAPPY WITH THAT, BUT I'LL LEAVE IT AT THAT FOR NOW.
LET ME MAKE SURE I UNDERSTAND YOUR CONCERN WAS DOING THEM ALL AT ONCE.
WELL, I KNOW THAT I PERSONALLY CONVEYED TO OUR CONSTITUENTS THAT WE WEREN'T GOING TO BECAUSE WE HAD CONSTITUENTS CONCERNED ABOUT THE AMOUNT OF MONEY THAT WE CONTINUE TO PUT INTO SOME BUILDINGS THAT WE DON'T REALLY WANT TO HAVE A FORESEE A FUTURE FOR, AND SO WHEN THAT QUESTION WAS ASKED, WE DISCUSSED HOW WE WOULDN'T BE DOING THEM ALL AT ONCE, THAT WE WOULD BE PHASING THEM IN FOR THE FUTURE, LOOKING AT FUTURE SITES OR FUTURE REBUILDS OF HIGH SCHOOLS.
[00:25:04]
THAT TRULY WAS THE TOPIC OF DURING THE BOND.SO NOW WE'VE PUT IT INTO 100%.
WE'RE DOING ALL SEVEN OF THEM IN PHASE ONE.
SO SO I HAVE A PROBLEM WITH THAT FLIP OF WHAT WE SAID WE WERE GOING TO DO AND WHAT WE'RE NOW DOING.
OKAY. DOCTOR LOPEZ IS READY TO RESPOND.
SO PHASE ONE PROJECTS ARE FROM JULY 2023 TO MARCH 2027.
THEY WILL DESIGN ALL SEVEN, THEN THEY WILL CREATE THE DESIGN.
EACH OF THEM ARE GOING TO HAVE DIFFERENT NUANCES.
OKAY, THEN ALL OF THAT DESIGN COMES IN.
ONCE THAT HAPPENS, THEN WE HAVE THE GC AND THE PROCEDURE ON WHAT'S GOING TO HAPPEN WITH THOSE AREAS.
SOME MIGHT GO FASTER THAN OTHERS, BUT IT FALLS UNDER THAT WHOLE TIMELINE TO HAVE IT DESIGNED, AND THEN WAIT FOR EACH OF THE FEW TO GET DONE WOULD DOESN'T IT WOULDN'T REALLY MATTER BECAUSE IT'S ALREADY DESIGNED.
SO ONCE WE HAVE IT DESIGNED, IT FALLS UNDER THE ONE CONSTRUCTION ITEM.
SO IT'S WITHIN THE PHASE ONE PROJECTS.
THEN WHEN WE GO TO PHASE TWO, THAT BULK OF PROJECTS GETS DESIGNED.
SO JUST THINK OF IT AS THAT'S THE DESIGN BUNDLE AND THEN FROM THE DESIGN BUNDLE IT GETS PHASED OUT TO HAVE CONSTRUCTION AT THE SAME TIME.
FOR INSTANCE, MAYBE THE ACTIVITY CENTERS AREN'T A GOOD IDEA TO SAY, BUT LET'S LOOK AT THE TWO REPLACEMENT ELEMENTARY SCHOOLS, RIGHT? ONE IS GOING TO BE EASIER TO BUILD THAN THE OTHER.
OKAY, AND WHEN WE GET THAT DESIGN AND WE GET IT BUILT OUT, THAT MIGHT BE GOING FIRST.
I THINK WHAT WE NEED TO EXPLAIN IS THE GROUPING OF THE PHASES.
YOU SAID IT INITIALLY IS BASED ON THE GROUPING OF THE HE GROUP.
SO THERE'S A COUPLE OF THINGS.
THE GROUPING OF PROJECTS WITHIN PHASES.
ONE, IT'S A VERY, VERY COMPLEX METHOD ON WHAT GOES FIRST, WHAT GOES SECOND WHEN THINGS GO THROUGH THE THING THAT WE KEEP AT THE FOREFRONT OF EVERY TIME WHEN WE'RE WHENEVER WE PASS A BOND , AND IT HAS TO BE IN VARIOUS PHASES, THE NUMBER ONE THING THAT WE KEEP AT THE FOREFRONT, IT HAS TO BE STUDENT CENTERED.
SO THAT'S THE FIRST THING WE LOOK AT.
THE SECOND THING WE LOOK AT IS CASH FLOW.
HOW ARE WE BEING ABLE TO DO THE WORK THAT THE VOTERS HAVE APPROVED? HOW DO WE PUT ALL THAT TOGETHER AND MANAGE OUR CASH FLOW PIECE? THE SECOND PART OF THAT IS HOW YOU GROUP THE PROJECTS WITHIN EACH PHASE, THE VALUE OF THE WORK.
SO THOSE ARE THE THREE MAIN PIECES.
WHEN YOU LOOK AT HOW TO ESTABLISH PHASE ONE, TWO AND THREES AND FOURS AND FIVES.
THE FOURTH ITEM IS GEOGRAPHIC GEOGRAPHY, AND SO WHEN YOU LOOK AT COMPLEX ISSUES AS TO WHICH ONES ARE GOING TO GO FIRST, WHICH ONES ARE GOING TO GO SECOND, A LOT OF TIMES PEOPLE GRAVITATE TOWARDS THE FOURTH, WHICH IS GEOGRAPHY.
THAT'S WHY YOU SEE THE ELEMENTARY PLAYGROUNDS BEING KICKED OFF ON PHASE ONE, AND WHILE WE COULD REVISIT, DO YOU DO THEM ALL AT ONE TIME? THAT'S A LOT OF WORK.
FROM A DESIGNER STANDPOINT, THEY UNDERSTAND THAT THEY CAN GET THE WORK DONE, BUT WHEN YOU SAY, OKAY, WE'RE GOING TO DO ALL OF OUR ELEMENTARIES IN ONE BIG PACKAGE, THAT'S A HUGE BID PACKAGE.
THAT'S A HUGE ENDEAVOR TO TAKE TO TRY TO SCHEDULE, AND SO THOSE ARE PARTS OF THE REASONS WE HAVE TO LOOK AT AS FAR AS HOW WE BUILD THE PACKAGES. SO BUILDING THE PACKAGES, BUILDING THE PHASES AS PART OF THE OVERALL BOND, AND I THINK CORRECT ME IF I'M INCORRECT, BUT FOR EACH OF THESE PHASES, FOR EACH OF THESE PROJECTS THAT WE SEE UNDER THE VARIOUS PHASES, THERE WILL BE A PROJECT PLAN
[00:30:06]
DEVELOPED. OH, ABSOLUTELY, YES.SO RIGHT NOW WE'RE NOT AT THAT POINT.
SO ONCE WE START DEVELOPING THESE PROJECT PLANS BECAUSE YOU WILL HAVE THE TIMELINES ON THERE, I THINK THIS WILL MAKE IT A LOT CLEARER TO US BECAUSE THEN YOU COULD SEE WHAT'S IN 24, WHAT'S IN 25 AND WHAT'S IN 26.
YES, MA'AM. SO I GET ALL THAT, BUT I'M ALSO LOOKING AT A PROJECT THAT SAYS THAT PHASE ONE IDEALLY WILL BE DONE IN 2026 AND YOU'LL CLOSE IT OUT FIRST QUARTER OF 2027.
CORRECT. SO WHEN I LOOK AT THAT AND I LOOK AT OUR PLANNING, THAT TELLS ME THAT PHASE ONE PROJECTS IDEALLY WILL BE COMPLETE AND IN THE BAG 2027 OKAY.
SO TO SAY THAT WE'RE GOING TO DO WE ARE GOING TO DO ALL SEVEN, WE AREN'T GOING TO DO SEVEN, WE ARE GOING TO ALL DO SEVEN WITH A CLOSURE OF 2027. SO THAT GIVES YOU VERY LITTLE TIME TO MAKE ANY DECISIONS OR GO BACK TO THE VOTERS FOR THAT PHASE TWO BOND FOR ANY POTENTIAL REPLACEMENTS OF HIGH SCHOOLS.
I GET WHY WE'RE DOING WHAT WE'RE DOING.
I DON'T SEE HOW YOU MAKE THAT CONNECTION WHEN SIX OF THE SEVEN HIGH SCHOOLS HAVE ALREADY THE LAND TO BUILD THESE ACTIVITY CENTERS, AND THEN THE ONLY ONE IN QUESTION, HONESTLY THAT EVERYBODY KNOWS THAT'S AN ENIGMA IS GARLAND HIGH SCHOOL AND AS AND BY THAT TIME WHERE WE PUT THE MAC, THE MACS WILL TAKE ABOUT 15 MONTHS TO BUILD.
YOU THINK CONSTRUCTION? YES, SIR. IT'S ABOUT 15, 15 TO 18 MONTHS.
15 TO 18 MONTHS, AND SO THAT'S REALLY THE ONLY ENIGMA THAT WE HAVE.
EXACTLY, BUT WE'RE SAYING, ACCORDING TO THIS AND I'M STICKING TO THIS BECAUSE THIS IS WHAT WE'RE PUBLISHING, AND I KNOW IT'S GOING TO HAPPEN IN A YEAR WHEN I'M QUESTIONING THIS, I'M ALL GOING TO BE TOLD THAT I WASN'T TOLD WHAT I WAS TOLD.
SO THE ENIGMA IS GARLAND HIGH.
SO WE'RE SAYING THAT WE'RE GOING TO KNOW BEFORE WE KICK OFF CONSTRUCTION OF THE MAC EXACTLY WHAT THE VOTERS ARE GOING TO APPROVE AND EXACTLY WHAT OUR GO FORWARD PLAN IS ON GARLAND HIGH.
FIRST THING IS WE DON'T KNOW EXACTLY WHAT WE'RE GOING TO DO EVER.
OKAY. SO THE FIRST THING IS, EVEN IF WE HAVE AN IDEA OF WHAT WE WANT TO DO, THERE'S STILL GOING TO BE A CITIZEN PLANNING COMMITTEE THAT HELPS PLAN AND DESIGN THAT FACTION.
OKAY. WE'RE JUST CONFIRMING A PROPOSED SITE.
WE'RE NOT SAYING THIS IS WHAT IS GOING TO HAPPEN.
THE SECOND THING, THAT CITIZEN BOND STEERING COMMITTEE WILL CREATE A WHOLE NEW PACKAGE FOR US TO DELIVER ON ON BOND TWO, I KNOW WE USE BOND PHASE TWO, BUT SINCE WE'RE USING PHASES, WE'LL SAY, YEAH, I DON'T WANT TO CONFUSE EVERYBODY.
I KNOW WHAT YOU'RE SAYING. RIGHT? SO SO THAT'S WHERE WE'RE GOING, AND I THINK AS A BOARD, WE HAVE A VISION OF THE DIRECTION WE WANT TO GO AND THAT WILL AFFECT THE BASEBALL FIELDS, THE SOFTBALL FIELDS, THE POTENTIAL MAC AND ALL THE OTHER SPORTS EQUIPMENT THAT COME WITH IT.
SO THAT WILL COME WITH ALL OF THAT.
OKAY. THANK YOU, AND DESIGNS HAVE ALREADY BEEN PRELIMINARY EXAMINED ON WHERE THE BEST SITE TO FIT THAT HUGE FACILITY IS BECAUSE IT'S ABOUT 95,000FT².
LET'S MOVE TO PHASE TWO, IF WE CAN.
OKAY. ON PHASE TWO PROJECTS, YOU CAN SEE THOSE THERE.
THE TIMELINE IS FROM OCTOBER 2023 THROUGH JUNE OF 2027.
ELEMENTARY SCHOOL REPLACEMENT NUMBER THREE.
NEW AGRICULTURAL SCIENCE FACILITY.
THE SITE SELECTION HAS NOT OCCURRED AT THAT LOCATION AS WELL.
NORTH GARLAND HIGH SCHOOL AND SOUTH GARLAND HIGH SCHOOL RENOVATIONS ARE ONE PACKAGE THE HICKMAN, NORTHLAKE, ROWLETT AND TOLER ENHANCEMENTS, AS TRUSTEE GLICK HAD MENTIONED EARLIER.
[00:35:05]
WE HAVE A ROOF PACKAGE THAT INVOLVES COOPER, HEATHER GLEN, HERFURTH AND STEADHAM ELEMENTARY AS PART OF PHASE TWO.PLAYGROUND REPLACEMENTS CONTINUE WITH THE 15 CAMPUSES.
THE SAFETY PERIMETER FENCING AT THE MIDDLE SCHOOLS AND HIGH SCHOOLS AND SPECIAL SERVICE CAMPUSES.
WHEN I SAY SPECIAL SERVICE CAMPUSES, THE FOR EXAMPLE, THOSE ARE OUR PRE-K CENTERS.
IF YOU SAW PHASE ONE, PHASE ONE IS ALL OF OUR ELEMENTARY SCHOOLS, AND SO SPECIAL CAMPUSES HAS TO DO WITH PRE-K CENTERS, GRCTC, THOSE TYPE OF SPECIAL SERVICES THAT ARE IDENTIFIED ON OUR WEBSITE, ELEMENTARY PORTABLE REMOVALS AND POSSIBLE ADDITIONS.
THE REASON WE SAY POSSIBLE ADDITIONS IS BECAUSE WE ARE ACTUALLY LOOKING AT THE SPECIFICALLY THOSE CAMPUSES THAT REQUIRE ENHANCEMENTS SUCH AS HICKMAN, NORTHLAKE AND ROWLETT AND TOLER WORKING ON THOSE ENHANCEMENTS AS WE'VE DONE OUR PRELIMINARY WORK ON THAT.
IT'S QUITE POSSIBLE THAT THE STUDENT CAPACITY OF THOSE BUILDINGS HAS TO BE REDUCED IN ORDER FOR US TO SATISFY THOSE REQUIREMENTS, AND SO THOSE ARE SOME POSSIBLE ADDITIONS, AND FUNDING IN THE BOND HAS BEEN ALLOCATED FOR THAT.
AGAIN, WE DO THE WATERPROOFING AND THE CLADDING, THE DOOR HARDWARE.
WE CONTINUE WITH THAT, THE DDC CONTROLS AND SO FORTH, WHICH MIRRORS WHAT WE DID ON PHASE TWO.
PHASE ONE. CAN I INTERJECT SOMETHING, PLEASE? YES. YOU KNOW, FOR TIME'S SAKE, WE'VE GOT THIS BOOKLET BEFORE ALREADY, AND WE'VE GONE THROUGH THESE FIVE PHASES ALREADY AND WE'RE GOING THROUGH THEM AGAIN, WHICH I DON'T KNOW WHY, BUT BECAUSE WE CAN ALL READ, BUT MY IDEA OF A BOND PRESENTATION WOULD BE WHAT YOU'RE BRINGING TO US NEW AFTER WE READ THIS BOOKLET WHERE YOU'VE GONE AS FAR AS DESIGN, WHERE YOU'VE GONE WITH PUTTING YOUR ORGANIZATION OR YOUR STAFF TOGETHER, WHERE WE ARE AND WHERE WE'RE MOVING TO INSTEAD OF GOING THROUGH THIS BOOKLET AGAIN.
BECAUSE LIKE I SAID, WE CAN ALL READ IT AND WE CAN BRING THOSE QUESTIONS BACK TO YOU, SAVE TIME'S SAKE AND OTHER BOARD MEMBERS MAY FEEL DIFFERENT ABOUT THAT, BUT WE'RE WE'RE KICKING THE CAN DOWN TO ME.
SO I DON'T KNOW HOW YOU ALL FEEL ABOUT THAT, BUT I PERSONALLY FEEL THAT WE'VE ALREADY WE KNOW WHAT THIS BOND PROGRAM, WE KNOW THE PHASES, WE KNOW WHAT'S GOING TO BE DONE, AND, YOU KNOW, MS. STANLEY DID HAVE A GOOD QUESTION, BUT THAT'S OKAY.
SO JUST A COMMENT, MR. BEACH THAT IS NOT ON FACILITIES OR MAINTENANCE.
SO FACILITIES AND MAINTENANCE AND FACILITIES AND THE BOND COMMITTEE DID NOT PUT THIS ON THE AGENDA.
I PUT IT ON BECAUSE I WANT US TO DISCUSS AND UNDERSTAND PUBLICLY AND IN BOARD CORPORATE WHAT WE ARE DOING AND NOT THE INDIVIDUAL CONVERSATIONS AND MAINTENANCE AND FACILITIES AND DR. LOPEZ BEING ASKED DIFFERENT QUESTIONS.
SO THIS WILL BE BASICALLY OUR LAST TIME WITH THIS INFORMATION, BUT IN THE MEETINGS BEFORE WE'VE RECEIVED THE INFORMATION, WE'VE NEVER EXPLAINED IT, AND SO THIS IS THE EXPLANATION BASICALLY THAT WE'RE GOING THROUGH AT THIS POINT.
SO I APOLOGIZE IF THIS IS REDUNDANT TO SOME BOARD MEMBERS, BUT WE STILL AS A BOARD CORPORATE NEEDED TO HEAR ALL OF THIS AT THE SAME TIME.
NOW, I AM OPEN TO THE SUGGESTION THAT IF EVERYBODY SITTING IN THIS MEETING RIGHT NOW, THIS COMMITTEE MEETING, HAVE NO QUESTIONS ON ANY OF THE PHASES, THE REMAINING PHASES THAT HAVE NOT BEEN DISCUSSED, THAT IF NO ONE HAS ANY OTHER QUESTIONS AND WE FEEL THAT WE AS BOARD CORPORATE UNDERSTAND ALL OF THE PROJECTS AND ALL OF THE PHASES, AND WE'RE READY TO MOVE BECAUSE AFTER THIS MEETING, THINGS ARE GOING TO HAPPEN VERY QUICKLY WITH THE NEW BOND DEPARTMENT AND ALL OF THE HIRING, BECAUSE THE NEXT ITEM WE'RE GOING TO BE DISCUSSING LEADS INTO SOMETHING THAT WE HAVE SEEN BEFORE.
[00:40:03]
WE DIDN'T NECESSARILY DISCUSS IT.WE APPROVED IT, AND SO THIS IS THE LAST CLARITY POINT AS WE GET TO MOVE FORWARD.
SO BOARD, WHAT IS YOUR WISH FOR THIS PRESENTATION THAT WE'RE ON NOW? I WILL ANSWER THAT. I FEEL THAT THIS BOARD, WE ALL HAVE BEEN THROUGH THE 2014 BOND PROGRAM.
EVEN MISS STANLEY CAME IN AT THE END OF THE FINISHING OUT THE 2014 BOND PROGRAM.
I THINK THE ONE THING THAT WE WERE CONCERNED ABOUT MORE THAN ANYTHING ELSE WAS PUTTING AN ORGANIZATION THAT THE BILL OF GOODS THAT WE GOT SOLD BY HUCKABEE, THAT WE WEREN'T HAPPY WITH THAT.
WE WANT A GROUP, AND THAT'S WHY WE HAD SO MUCH TIME.
SO THAT WAS MY CONCERN MORE THAN ANYTHING ELSE, BECAUSE ONCE WE GET THAT BALL IN PLACE, I THINK THIS THING IS GOING TO REALLY START RUNNING AND WORKING, AND THAT'S WHAT I WANT TO SEE MORE THAN ANYTHING ELSE, BECAUSE WE KNOW THE PHASES.
WE KNOW THE AMOUNT OF MONEY THAT WE HAVE TO SPEND.
OKAY. MR. BEACH, THE ONLY THING I'M GOING TO COMMENT ON IS WE'RE NOT HOLDING UP ANYTHING.
SO THIS THIS PRESENTATION IS NOT HOLDING UP ANYTHING.
IT'S JUST MORE INFORMATION AND COMFORT LEVEL AND AGAIN, OTHER BOARD MEMBERS, DO YOU ALL HAVE ANYTHING YOU WOULD LIKE TO SAY? MR. GLICK? YEAH. THANK YOU, MA'AM.
ON PAGE 12, WHICH IS PHASE THREE PROJECTS, APRIL TO APRIL 2024.
OKAY, HOLD ON JUST A SECOND, MR. GLICK, IF YOU WOULD. SO I'M ASSUMING THAT NO ONE HAS ANY QUESTIONS IN TWO.
OKAY. ALL RIGHT. MR. GLICK, ON THE SECOND LINE, IT SAYS ATHLETICS PACKAGE NORTH GARLAND SOUTH GARLAND.
I DON'T SEE THAT PHRASEOLOGY REPEATED ANYWHERE ELSE.
IT MAY BE HERE FOR THE OTHER HIGH SCHOOLS.
YEAH. ON PAGE 12, SECOND LINE DOWN SAYS ATHLETIC.
YEAH. SO PART OF THE BOND PROGRAM, LET ME GO BACK A LITTLE BIT AND TALK ABOUT THE FIELD TURF PROJECT THAT WE'VE SUCCESSFULLY DONE THIS SUMMER.
SO KUDOS TO EVERYONE WHO'S BEEN INVOLVED IN THAT PROJECT.
WHEN WE BROUGHT THAT TO THE BOARD, WE SHARED WITH THE BOARD THAT NORTH GARLAND SOUTH GARLAND, WHERE THE FOOTBALL FIELDS ARE LOCATED TODAY, AND THE TRACKS THAT ARE ASSOCIATED WITH THEM, WE COULD REPLACE THAT TURF, BUT THOSE FIELDS ARE NOT IN THE CORRECT LOCATION, MEANING THAT THEY HAVE TO SLIDE. THERE'S ISSUES WITH THOSE FIELDS.
SO WHAT THIS AND THIS WAS PART OF THE BOND PACKAGE.
SO THIS IS A NEW FOOTBALL FIELD, A NEW TRACK, NEW BLEACHERS FOR NORTH GARLAND.
SOUTH GARLAND DOESN'T HAVE BLEACHERS.
SO THIS IS LIGHTING FOR THAT FOOTBALL FIELD.
THIS IS THAT PACKAGE THAT BRINGS EQUITY TO THOSE CAMPUSES.
WE'RE MISSING LAKEVIEW, AND THANK YOU FOR POINTING THAT OUT, SIR, AND I APPRECIATE THAT.
YES. YEAH, LAKEVIEW IS PART OF THIS PACKAGE, TOO.
YEAH, AND THANK YOU FOR POINTING THAT OUT.
ALL RIGHT. SO A LOT OF THINGS GOING ON RIGHT NOW, AND MISS GRIFFIN, DR.
LOPEZ, AS PART OF THE TOUR INCLUDE THIS WHEN WE GO THERE.
OH, ABSOLUTELY. WE'LL SEE ALL THAT.
YES, SIR. LAKEVIEW IS PROBABLY GOING TO BE OUR MOST EXTENSIVE ATHLETIC PACKAGE THAT YOU JUST BECAUSE THE WAY EVERYTHING WAS, I'M GOING TO USE THE WORD SHOEHORNED IN, YOU KNOW, PUT HERE, PUT THERE.
THAT'S GOING TO BE THE MOST EXTENSIVE.
OKAY. SO JUST FOR CLARITY WITH OUR CONSTITUENTS AS WELL.
[00:45:01]
SO ONE OF OUR UNDETERMINED LOCATIONS OF WHERE IS THE NOC CENTER? CORRECT. SO WE'RE STILL PEOPLE ASK ME THAT.SO [INAUDIBLE]. WE DON'T KNOW WHERE THAT'S GOING TO GO YET.
CORRECT? THAT'S AN UNDETERMINED.
GOOD. AS THE LOCATIONS ARE DEFINED, THE PRESENTATION WILL BE UPDATED AND SPECIFICALLY SHARED.
WHAT LOCATION, WHAT ELEMENTARY SCHOOL IS GOING TO BE REPLACED.
THAT'S WHY ELEMENTARY THREE AND FOUR HAVE NO NAME.
ONCE WE'VE IDENTIFIED THAT, THEN WE'LL IN THESE FUTURE PRESENTATIONS, YOU'LL SEE THAT.
OKAY. ANYTHING ELSE IN THREE? ALL RIGHT. LET'S MOVE TO FOUR, PHASE FOUR.
ANY QUESTIONS THERE? ROBERT GOT TO PUT HIS [INAUDIBLE].
SO AGAIN, JUST BECAUSE I AM MARKING THESE THINGS, THIS THE NEW MEMORIAL PATHWAY ACADEMY AND THE STUDENT SERVICES CENTER IS AN UNDETERMINED LOCATION AS WELL.
UNDEFINED. AS OF AUGUST 8TH AT 5:31 P.M..
[CHUCKLING]. YEAH, NO, I MEAN, AS OF THIS PRESENTATION.
ANYTHING ELSE IN FOUR? LET'S LOOK AT PHASE FIVE, AND AGAIN, I CALL YOUR ATTENTION BACK TO THIS TIMELINE THAT WE HAVEN'T SEEN LIKE THIS BEFORE WITH ALL OF THE OVERLAPS AND THE DEFINITIONS ON BASICALLY THE PHASES OF HOW THINGS NEED TO HAPPEN. SO PHASE FIVE, ANYTHING.
YEAH, I KIND OF WAITED TILL THE END BECAUSE I SAW IT ALL THROUGHOUT THE PRESENTATION.
ALL FIVE PHASES, I BELIEVE, HAVE SECURITY CAMERAS IN THEM.
YES. COULD YOU TELL ME, IS THAT SECURITY CAMERAS FOR NEW BUILDING, NEW FACILITIES, OR IS THAT REPLACEMENT OF WHAT'S EXISTING OR ENHANCEMENTS TO WHAT'S EXISTING? WHAT EXACTLY IS THE SECURITY CAMERA PACKAGE? SO THE SECURITY CAMERA PACKAGE IS ENHANCEMENTS TO OUR EXISTING SECURITY CAMERA SYSTEMS. ANY NEW FACILITIES, THE SECURITY CAMERA PORTION OF THAT WILL BE INCLUDED WITHIN THAT OVERALL PACKAGE.
SO THIS IS JUST OUR EXISTING FACILITIES AND WORKING WITH OUR SECURITY DEPARTMENT, WE HAVE SOME AREAS WHERE FOR OUR CAMERAS, LIKE OUR DDC CONTROLS, ARE AGING AND NEED TO BE REPLACED AND SO THOSE ARE NEEDING TO BE REPLACED.
THERE ARE SOME AREAS WORKING WITH SECURITY THAT, FOR LACK OF A BETTER TERM, THERE ARE SOME DARK SPOTS WHERE WE NEED TO ENHANCE SOME MORE COVERAGE, AND SO THIS ALLOWS US TO PUT FUNDING IN THAT AREA TO GET MORE COVERAGE IN THOSE SPECIFIC CAMPUSES FOR FOR OUR CAMERAS.
OKAY, AND SO, YOU KNOW, WHY I ASK IS I'M KIND OF FOR HAVING EVERY SQUARE INCH OF OUR CAMPUSES ON CAMERA SO THAT WE CAN DETECT WHAT'S GOING ON, AND SOMETIMES WE NEED TO HAVE EYEBALLS WHERE THINGS ARE HAPPENING.
SO LET ME ASK YOU IN GENERAL, WHAT IS THE LIFE EXPECTANCY OF THESE KINDS OF CAMERAS? WELL, I DON'T WORK IN SECURITY AND MANAGING THEIR CAMERAS, AND YOU DON'T HAVE TO ANSWER TONIGHT.
I MEAN, EVERYTHING WE BUILD NEW TODAY IS A BUDGET ITEM FOR A FUTURE BUDGET.
THAT'S CORRECT, AND, YOU KNOW, WHEN WE GO ADD A BUNCH OF WHOLE NEW THAT'S LIKE YOU CAN BUY THE NEWEST CAR, BUT IT HAS 5000 TECHNOLOGY THINGS IN IT THAT CAN BREAK.
YOU KNOW, IF YOU BOUGHT AN OLD CAR, IT HAS A MOTOR AND A TRANSMISSION.
SO I JUST I'M KIND OF GETTING TRYING TO GET A FEEL FOR AS WE BUILD STUFF, IMPROVE STUFF, WHAT DOES THAT DO TO OUR BUDGET EXPECTATION LATER AS WE GO? SO THE CAVEAT TO SECURITY CAMERAS IS TWOFOLD.
IF THERE'S A SOFTWARE THAT DOES NO LONGER SUPPORT THE CAMERAS AND THE CAMERAS NEED TO BE REPLACED, BUT IN A PERFECT WORLD, THE SOFTWARE GETS UPDATED AND WE DON'T NEED TO REPLACE THE CAMERA. THEY'LL LAST 7 TO 10 YEARS UNLESS A NEW TECHNOLOGY COMES OUT THAT WE WANT, WHICH GENERALLY COMES, AND THEY COULD THEY COULD HAVE HEAT SENSORS ON THEM AND SEE THINGS THAT WE CAN'T SEE AT NIGHT, OR THEY COULD DETECT DIFFERENT TYPES OF HARDWARE IN PEOPLE'S BRIEFCASES OR BACKPACKS, AND SO ALL THOSE TECHNOLOGIES WILL COME IN , AND MORE LIKELY THAT'S WHERE YOUR OTHER UPGRADES COME FROM, AND SO YOU
[00:50:05]
BRING UP A GOOD POINT, AND I'M NOT GOING TO BELABOR IT HERE, BUT SOMETIMES YOU WANT TO BUY THE NEW CAR, BUT YOU WAIT TILL THE NEXT MODEL BECAUSE IT HAS ALL THE UPGRADES THAT YOU'RE GOING TO NEED ANYWAY.SO I JUST WANT TO MAKE SURE WE'RE DOING THAT KIND OF THINKING WHEN WE GO THROUGH THIS STUFF.
YOU KNOW, IF WE BUY THE 2023 CAMERA, IS THE 2024 COMING OUT AND WE'RE GOING TO WANT THAT IMMEDIATELY, OR IS THAT GOING TO ARE WE GOING TO BE GOOD FOR A WHILE THOSE AS MUCH AS WE CAN DO TO I THINK, TO HELP MANAGE THIS PROCESS, WOULD I JUST URGE YOU TO DO THAT IF WE HAVE A WAY TO DO THAT? THANK YOU. THANK YOU.
THINK I WAS LIKE MR. MILLER AND JUST KIND OF WAITING TILL THE END TO ASK THIS QUESTION, BUT NOTICE ON WHERE YOU HAVE LIKE FIRE ALARM WITH SECURITY CAMERAS AND PROXIMITY CARD READERS, LAN UPGRADES, ALL OF THAT, THERE WAS NO SPECIFICITY AS IT RELATES TO LIKE WHICH CAMPUSES WERE GOING TO BE IMPACTED BY THOSE CHANGES.
HOW WILL THAT GET COMMUNICATED AND WHEN IS THAT GOING TO BE A PHASED THING? HAVE YOU GUYS ALREADY DETERMINED THAT? SO I'M ACTUALLY WORKING WITH OUR SECURITY DEPARTMENT ON THOSE SPECIFIC PHASES FOR THE FIRE ALARM SECURITY CAMERAS, PROXIMITY CARD READERS ALONG WITH THE LAND PIECE.
SO YOU'LL START TO SEE MORE DETAILS SPECIFICALLY TO THESE ITEMS AS THESE PRESENTATIONS GO FORWARD.
YOU WILL SEE SPECIFIC CAMPUSES CALLED OUT IN EACH PHASE, WORKING WITH THEM.
YOU'LL SEE THAT INFORMATION COME BACK TO YOU.
OKAY, AND I GUESS AS PART OF THAT, WHEN YOU COME BACK TO US, ARE YOU GOING TO GIVE US THE RATIONALE AS TO WHY YOU SELECTED CERTAIN CAMPUSES? I MEAN, I'M JUST TRYING TO GET AN UNDERSTANDING OF HOW YOU'RE GOING TO GO THROUGH THAT PROCESS.
OKAY, AND PART OF THAT IS WORKING WITH THOSE DEPARTMENTS TO FULLY UNDERSTAND THE NEEDS, JUST LIKE WE DO IN THE FACILITIES SIDE. WE LOOK AT THE NEEDS OF ALL THE VARIOUS CAMPUSES AND DETERMINING WHICH ONES ARE HIGH WITH SECURITY ON THAT.
THROUGH WITH THE DESCRIPTIONS.
WHEN I LOOK AT THE PATTERNS HERE AND HOW WE'VE SPREAD THIS OUT OVER FIVE PHASES, I THINK BACK TO THE 2014 BOND, HOW WE STARTED WITH CERTAIN PHASES AND NOT MANY YEARS IN, WE CHANGED IT ALL, AND I IMAGINE THERE WILL BE CHANGES IN THIS, AND MR. DODD, I'M SURE YOU'LL KEEP US INFORMED BECAUSE WE KNOW THAT WE'VE SOLD A FRACTION OF OUR 1.3 BILLION, $150 MILLION SO FAR.
WE KNOW INTEREST RATES ARE GOING TO FLUCTUATE.
WE'VE HAD A 0.25 BASIS INCREASE SINCE THEN.
WE HAVE TWO FED GOVERNORS SAYING THE OPPOSITE WITHIN A DAY OF EACH OTHER.
SO WE DON'T KNOW WHERE THE INTEREST RATES ARE GOING.
WE HAVE SOME OF OUR MAJOR BUILDING PROJECTS IN THE LATTER PHASES AND MAYBE WE WANT TO MOVE THEM UP.
MAYBE WE WANT TO CHANGE IF INTEREST RATES STAY LOW.
SO I THINK THIS IS GOOD TO LOOK AT IT ON PAPER AND SAY THIS, THIS IS HOW WE THINK, BUT THE QUESTION IS, WILL AT SOME POINT SOMEBODY COME BACK TO US AND SAY, WE'VE SPOKEN TO HILLTOP AND HILLTOP SAYS LET'S SELL MORE BONDS QUICKLY BECAUSE WE OR LET'S MAYBE EVEN DELAY IT BECAUSE INTEREST RATES HAVE GOTTEN TOO HIGH.
I MEAN, NO ONE CAN PREDICT AT THIS POINT WHERE WE'RE GOING.
EVEN WITH INFLATION, WE THINK IT'S MODERATING, THEN WE THINK IT'S INCREASING.
SO I THINK THOSE ARE PART OF THE WHOLE THING AS WE PLAN MANY, MANY YEARS OUT, WE REALLY DON'T KNOW.
SO THAT'S JUST SOMETHING I THINK WE NEED TO BE ON TOP OF ALL THE TIME BECAUSE SOME FLEXIBILITY.
YEAH, AND IT'S GOING TO CONTROL OUR COSTS DRAMATICALLY.
WE SAW RICHARDSON SAID THEY WERE GOING TO SPEND A CERTAIN AMOUNT OF MONEY AND THEY JUST A YEAR INTO THEIR BOND, THEY SAY, WE CAN'T AFFORD THIS, AND THEY HAD TO CUT BACK ON MULTIPLE PROJECTS.
SO SO FAR I THINK SUCCESSFULLY WITH THE FORWARD.
THANK YOU. OKAY, TRUSTEES, I WANT TO TALK ABOUT THE INFORMATION THAT'S GOING TO START ON PAGE 16.
ON PAGE 18, WE APPROVED AS A BOARD THIS IMPLEMENTATION MANAGEMENT STRUCTURE AND WE DIDN'T HAVE MANY DETAILS WITH THAT.
THERE WERE THINGS THAT WE DISCUSSED IN THAT MEETING, BUT TODAY WHAT WE'RE GOING TO GET IS THE UPDATE FOLLOWING THE PLAN THAT WE AS A BOARD APPROVED FOR THE 90 DAY IMPLEMENTATION AS WE START THE WORK IN THE BOND.
[00:55:01]
SO MR. FERNANDEZ.SO LET ME BACK UP TO THE AGREEMENTS.
THAT'S WHAT WE PLAN ON BRINGING BACK TO THE BOARD THE OTHER CONTRACTS THAT ARE REQUIRED.
WE'RE WORKING WITH OUR PROCUREMENT GROUP AND THE VARIOUS OTHER DEPARTMENTS TO ESTABLISH THE TYPES OF CONTRACTS THAT ARE NECESSARY TO ALLOW US TO DO THE WORK FOR THOSE SPECIFIC TASKS.
NOW TO SPEAK OF THE MANAGEMENT PLAN, THIS IS THE ORGANIZATIONAL STRUCTURE THAT YOU HAD APPROVED IN JANUARY IN A SPECIAL BOARD MEETING WITH A LITTLE BIT OF TWEAKS TO IT.
IF YOU RECALL IN THAT MEETING, MR. GONZALEZ MENTIONED THAT HE WANTED THE FLEXIBILITY TO DO SOME CHANGES IF NECESSARY, AND SO THIS IS WHERE THE ORGANIZATIONAL STRUCTURE LANDS FOR THE VARIOUS ORGANIZATIONS WITHIN GARLAND ISD TO SUPPORT THE BOND PROGRAM.
SO WHEN WE TALK ABOUT BOND PROGRAM SUPPORT, IT'S JUST NOT ONE DEPARTMENT.
IT'S SEVERAL DEPARTMENTS THAT HAVE TO BE INVOLVED WHENEVER YOU'RE FACILITATING A BOND, AND SO THIS SHOWS THE STRUCTURE FOR THE ORGANIZATION THAT I REPRESENT, WHICH HAS CONTRACTS ADMINISTRATOR, A DESIGN MANAGER, SENIOR PROJECT MANAGERS, TWO SENIOR PROJECT MANAGERS, A DESIGN DATA SPECIALIST IN THE FIELD OBSERVATION SAFETY PERSON, ALONG WITH SIX PROJECT MANAGERS IN THAT AREA.
THESE ARE POSITIONS THAT ARE SUPPORTING BOND FUNCTIONS 100% OF THEIR ROLE.
SO THEIR ROLE IS 100% GEARED TOWARDS SUPPORTING THE BOND.
THERE IS A ACCOUNTANT THAT IS UNDER THE BOND PORTION THAT WORKS SUPPORT UNDERNEATH THE FINANCE DEPARTMENT REPORTING TO THE EXECUTIVE DIRECTOR THERE, AND WE HAVE TWO POSITIONS IN THE PURCHASING DEPARTMENT, A CONSTRUCTION MANAGER THAT SUPPORTS THE BOND AND THEN A PROCUREMENT SPECIALIST THAT ALSO SUPPORTS THE BOND.
YOU SEE ON THE LAST STRUCTURE.
TECHNOLOGY HAS THE TECHNOLOGY PROJECTS MANAGER.
WHILE THAT IS A FUNCTION THAT IS SUPPORTING THE BOND, THAT IS NOT 100% BOND WORK, AND SO THAT'S WHY IT'S NOT GREEN. SO THAT'S A FUNCTION THERE, AND I'M GOING TO BACK UP IF THERE ARE ANY QUESTIONS WITHIN THESE TWO ORGANIZATIONAL STRUCTURES BEFORE WE GO OUT AND GIVE YOU A STATUS UPDATE ON WHERE WE'RE AT ON THE POSITIONS.
TRUSTEES, ANY QUESTIONS? OKAY YOU CAN CONTINUE.
PROJECT MANAGERS HAVE BEEN HIRED.
WE'VE HIRED TWO SENIOR PROJECT MANAGERS.
WE'VE MADE AN OFFER TO THE DESIGN MANAGER.
THEY'VE COME BACK AND THEY'VE GOT A PROPOSED START OF THE 21ST TO START THAT PROJECT.
LET ME CLARIFY THAT THERE'S THREE POSTINGS FOR THAT.
IN AUGUST, A BOND ACCOUNTANT HAS BEEN HIRED, PROCUREMENT SPECIALIST WAS ALSO HIRED.
THE BOND ANALYST POSITION THAT IS GOING TO POST THIS MONTH.
THE CONTRACTS ADMINISTRATOR POSTING WILL POST THIS MONTH AND THE DATA SPECIALIST WILL POST THIS MONTH AS WELL, AND WANT TO SHARE AGAIN WITH YOU THAT WE ARE IN A TEMPORARY LOCATION AT 409 NORTH FIRST STREET.
FOR THOSE WHO ARE FAMILIAR, THAT IS THE SAME LOCATION THAT WE USED IN THE LAST BOND PROGRAM.
SO THE BOND 2023 AND FACILITIES PLANNING AND CONSTRUCTION PROJECT ADMINISTRATION.
WHAT I WANTED TO SHARE WITH IN THIS SLIDE IS TO SHARE THAT WHEN YOU MANAGE A BOND AND HOW A BOND IS MANAGED, THERE ARE VARIOUS WAYS TO ACTUALLY MANAGE THE WORK.
[01:00:04]
SOME SCHOOL DISTRICTS, AS A MATTER OF FACT, I VENTURE TO SAY THERE'S ABOUT IT'S OVER 90% OF THE SCHOOL DISTRICTS WILL MANAGE A BOND IN-HOUSE.SO WHERE WE SEE A LOT OF SYNERGIES, WE SEE SYNERGIES IN HAVING THE BOND BEING PART OF THE STAFFING OF THE POSITIONS YOU SAW THERE IN THE ORGANIZATIONAL STRUCTURE.
THEY'RE GREEN ONLY BECAUSE THEY'RE 100% FOCUSED ON THE BOND.
THOSE ARE GARLAND ISD POSITIONS.
SO THOSE ARE STAFF THAT ARE HIRED BY GARLAND TO MANAGE THAT BOND.
IT GIVES US DEDICATED STAFF FOR THE BOND.
WE ALSO HAVE DEDICATED STAFF FOR THE FACILITIES PROJECTS.
WHAT THIS PROVIDES FOR US AS A DISTRICT, IT GIVES US A COHESIVE OVERSIGHT AND MANAGEMENT OF BOTH FACETS, AND SO WHAT THIS LOOKS LIKE, IT LOOKS LIKE THE MIRRORING OF WHAT WE DID WHEN WE CLOSED OUT THE 2014 BOND, WHEN WHEN I ARRIVED HERE AND I TOOK OVER THE OVERSIGHT OF THE BOND IN LATE 2019.
THIS IS THE MIRRORING OF THAT.
SO I WANTED TO TALK A LITTLE BIT ABOUT THE CONSTRUCTION PROJECT MANAGEMENT SOFTWARE.
ONE SECOND, MR. SELDERS. HAD A QUICK QUESTION ABOUT THE STAFFING PIECE.
WHAT IMPACT? I MEAN, I NOTICE THAT YOU'VE HIRED SOME PEOPLE BASED ON THE STRUCTURE THAT YOU HAVE, BUT THERE'S ALSO SOME OPENINGS THAT ARE STILL AVAILABLE.
WHAT IS THE IMPACT, IF ANY, OF NOT HAVING THESE POSITIONS FILLED AT THE START OF THE BOND IMPLEMENTATION PROCESS? AND THEN AT WHAT POINT DOES IT BEGIN TO IMPACT, YOU KNOW, WHAT WE'RE TRYING TO DO OVERALL NEGATIVELY? OKAY. SO THAT WAS PURPOSEFUL.
HOW WE HAVE STAGED THE HIRING IS ACTUALLY PURPOSEFUL.
OKAY, AND SO WE DON'T WANT TO BRING IN STAFF WHEN WE'RE NOT READY TO ASSIGN THE WORK.
OKAY, AND SO WHAT YOU SEE HERE IS VERY PURPOSEFUL ON HOW THE STAFFING WAS STACKED, STAGGERED.
SO WE'RE DOING STAGGERED STAFFING POSTINGS IS BECAUSE IT'S VERY PURPOSEFUL AS PART OF THE BOND.
WE DON'T SEE THAT AS IMPACTING OUR ABILITY TO SERVICE THE WORK.
THIS HERE IS TO SHARE WITH YOU THAT THE PROCUREMENT METHOD IN JUNE, WHEN WE PRESENTED THIS PRESENTATION TO YOU, WE GAVE YOU TWO DIFFERENT PROCUREMENT METHODS BECAUSE AT THAT TIME WE WERE IT WAS UNKNOWN, AND SO WE IDENTIFIED DIR AS A PROCUREMENT METHOD FOR THIS SOFTWARE THAT WE ARE PROPOSING.
WE'VE WORKED WITH OUR FINANCE DEPARTMENT AND WE WILL CONTINUE TO USE THE ORACLE PROJECTS MODULE.
WE ARE GOING TO TAKE ADVANTAGE OF ALL OF THE FEATURES THAT THE ORACLE PROJECTS MODULE HAS THAT WE WERE NOT ABLE TO TAKE TAKE ADVANTAGE OF IN THE 2014. SO LOOK FOR NEW FEATURE SETS WHEN WE PRESENT YOU THE FINANCIAL DATA FOR THIS BOND.
OKAY. THANK YOU. TRUSTEES, ANY REMAINING QUESTIONS? I THINK ALL OF US KNOW WHAT TO EXPECT AND WE HAVE ALL OF OUR QUESTIONS BASICALLY ANSWERED , AND I WANT TO THANK MR. DODD. DO YOU HAVE ANYTHING YOU'D LIKE TO ADD AT THIS TIME? NO, NOT AT THIS TIME, BUT THAT WE WILL CONTINUE TO BRING, YOU KNOW, REPORTS TO THE BOARD , AND JUST LIKE USING ORACLE TO BE THE FINANCIAL PART WILL LOOK LIKE THE FINANCIAL REPORTS THAT YOU SEE NORMALLY AND THAT TYPE OF DEAL AND THEN WE WILL TRY WE WILL CONTINUE TO STAY TRANSPARENT ALL THE WAY THROUGH THIS PROJECT SO THAT NOT ONLY THAT YOU ARE AWARE, BUT ALSO THE COMMUNITY IS AWARE OF EVERYTHING THAT WE'RE DOING AND MOVING FORWARD.
SO I WANT TO THANK YOU AND YOUR STAFF FOR PUTTING THIS PRESENTATION TOGETHER, AND I THINK WE HAVE A CLEARER PICTURE, AND I KNOW, MR. FERNANDEZ, YOU ARE UP FOR THE NEXT COUPLE OF REPORTS.
[01:05:01]
SO WE WILL MOVE TO OUR NEXT ITEM WHERE WE ARE TO RECEIVE PRESENTATION OF BASEBALL, SOFTBALL, TURF AND TURF INSTALLATION AND FIELD IMPROVEMENTS. THANK YOU.MEMBERS OF THE COMMITTEE, MEMBERS OF THE BOARD AND DR.
THIS IS PART OF PROPOSITION A, AND SO I WANTED TO INVITE THE DESIGN FIRM HKS TO GO OVER THIS PRESENTATION FOR YOU. THEY ARE GOING TO SHARE WITH YOU WHERE WE ARE AT AS FAR AS THE TURF DESIGN AND SOME OF THE IMPROVEMENTS THAT WE ARE WORKING TOWARDS. HERE WITH ME FOR HKS IS WAYNE REYNAUD.
HE IS THE PRINCIPAL AT HKS AND DOUG KOEHNE, WHO IS THE VICE PRESIDENT AT HKS.
THANK YOU SO MUCH. [INAUDIBLE] YOU NEED TO TALK INTO THE MIC BECAUSE WE'RE RECORDING.
I JUST WANTED TO SAY THANK YOU VERY MUCH.
DR. LOPEZ, PRESIDENT GRIFFIN, MEMBERS OF THE COMMITTEE AND BOARD, MR. FERNANDEZ. THANK YOU SO MUCH.
AS HE SAID, MY NAME IS WAYNE RENAUD AND I AM THE PRINCIPAL IN CHARGE OF ALL K12 EDU OPERATIONS IN THE STATE OF TEXAS FOR HKS AND OUR OFFICE RIGHT HERE IN THE DALLAS AREA.
I HAVE WITH ME TODAY MY SENIOR PROJECT MANAGER, DOUG KOEHNE, AND HE'S GOING TO DELIVER THIS PRESENTATION FOR YOU BECAUSE HE'S BEEN ASSIGNED AS THE PROJECT EXECUTIVE FOR GARLAND ISD.
WE'RE VERY HONORED TO BE AN APPROVED PHASE ONE ARCHITECT.
WE'RE VERY HONORED FOR THAT, AND DOUG HAS SPENT COPIOUS AMOUNTS OF TIME AND STUDY GOING OVER EVERY SQUARE INCH OF THE BALL FIELDS AT ALL OF THESE HIGH SCHOOLS, AND HE'S PUT TOGETHER SO MUCH GREAT INFORMATION.
SO I WANTED TO INTRODUCE HIM AND HAND THIS OFF TO HIM AND LET YOU KNOW THAT WITH HIS EXPERIENCE IN THE EDUCATION MARKET OVER 30 YEARS AND BEING A PART OF OUR TEAM, WE'RE JUST GLAD TO HAVE HIM, AND WE'LL LET YOU TAKE IT FROM HERE.
DOUG, THANK YOU, AND BEFORE HE GETS STARTED, THE REASON WHY PROBABLY SOUNDS FAMILIAR TO THE BOARD.
THEY WERE THE ONES THAT DESIGNED THE FOOTBALL FIELDS THAT ARE JUST BEING FINISHED FOR FOOTBALL SEASON HERE, AND THEY'VE DONE HUGE PROJECTS ACROSS THE COUNTRY, WHICH WE WILL NOT TOTALLY GET INTO, BUT THEY'RE PRETTY IMPRESSIVE, BUT THEY'VE DONE EXTENSIVE WORK.
WHAT WE'VE SEEN IN THE FOOTBALL FIELDS.
BEFORE WE GET STARTED, WE NEED TO KNOW THERE'S A DIFFERENCE.
THE FOOTBALL FIELDS, WHILE THERE WAS CIVIL ENGINEERING, THAT HAD TO HAPPEN.
THIS DOESN'T HAVE TURF, SO EVERYTHING HAS TO BE CIVIL ENGINEERED, DRAINAGE.
I MEAN, IT HAS TO BE METICULOUSLY LOOKED AT TO MAKE SURE THERE'S NOT GOING TO BE PROBLEMS WITH IT.
SO THIS IS A GROUND ZERO TURFING EXPERIENCE.
WHAT WE HOPE IS WHENEVER WE HAVE TO RECYCLE TURF, TO GO BACK TO JAMIE'S QUESTION, HOW LONG WILL IT LAST? MAYBE 7 TO 10 YEARS OR 12 OR WHATEVER IT IS, WE HOPE THAT THE INTEGRITY STAYS THERE LIKE A LOT OF THE FOOTBALL FIELDS DID, AND WE CAN JUST ADD THE TURF AGAIN, JUST JUST FOR CLARITY FOR THE DIFFERENCE.
ALL RIGHT. SO JUST AN OVERVIEW OF KIND OF WHAT WE'LL BE GOING OVER THE PROJECT PROCESS, WHICH IS KIND OF HOW WE GOT TO WHERE WE ARE TODAY.
THEN WE'RE LOOKING AT THE TURF AND FIELD IMPROVEMENTS, BOTH WHAT WOULD BE IN THE BASE SCOPE, AS WELL AS SOME OTHER ALTERNATE ADDITIONAL WORK THAT WE KIND OF DISCOVERED WHILE WE WERE GOING OUT INVESTIGATING A LOT OF THESE BASEBALL AND SOFTBALL CAMPUSES, COST INFORMATION SCHEDULE, AND THEN WE'LL KIND OF GO OVER NEXT STEPS, AND IF THERE ARE ANY QUESTIONS WHILE WE'RE GOING OVER THERE, PLEASE ASK KIND OF WHAT WE ARE GOING THROUGH.
SO WE SPENT A FEW DAYS AND A WEEK KIND OF GOING OUT TO ALL 14 BASEBALL FIELDS AND SOFTBALL FIELDS, GOING OUT TO EACH CAMPUSES, KIND OF UNDERSTANDING HOW THEY ARE ON THE CAMPUS, HOW THEY RELATE TO THE OTHER BUILDINGS ON CAMPUS, THINGS LIKE THAT.
WE DIVIDED UP EACH OF THE FIELDS INTO 28 DIFFERENT CATEGORIES SO THAT WE COULD REALLY COMPARE AND CONTRAST EACH OF THESE DIFFERENT ELEMENTS OF THE FIELDS WITH EACH OTHER TO KIND OF START LOOKING AT EQUITY ISSUES.
ARE THEY SIMILAR IN EQUITY OR ARE THERE SOME DIFFERENCES FROM CAMPUS TO CAMPUS AND FIELD TO FIELD? ALONG WITH THAT, WE CAN KIND OF READ A LIST OF SOME OF THE OTHER WORK THAT WE DID TO KIND OF GATHER INFORMATION TO UNDERSTAND THESE FIELDS AND THESE CAMPUSES BETTER, AND WE ALSO
[01:10:06]
MET WITH EACH OF THE DIFFERENT CAMPUS STAFFS, ATHLETIC PERSONNEL, PRINCIPAL.WE MET WITH FACILITY PERSONNEL KIND OF THROUGHOUT THE PROCESS TO KIND OF UNDERSTAND, AGAIN, KIND OF WHAT WAS THEIR EXISTING AND KIND OF WHAT WERE THE THOUGHTS AND FUTURE POTENTIAL IMPROVEMENTS.
SO WE SPENT A LOT OF TIME KIND OF HAVING THOSE DISCUSSIONS.
SO AGAIN, WE KIND OF KNOW WHAT WE'RE DEALING WITH BEFORE WE START LOOKING AT WHERE WE NEED TO IMPROVE THINGS, HOPEFULLY. AN EXAMPLE OF THIS IS WE PROBABLY DID ABOUT 12 OR 14 OF THESE DIFFERENT KIND OF ITEM BY ITEM KIND OF PHOTOGRAPH, KIND OF COMPARISONS TO WHERE WE WOULD TAKE AN ITEM AND THEN WE'D LOOK ACROSS ALL THE DIFFERENT FIELDS SO THAT WE COULD ACTUALLY GET A SIDE BY SIDE VIEW OF KIND OF WHERE ALL THESE DIFFERENT ELEMENTS WERE.
WE REALLY WANTED TO KIND OF GET AN IDEA OF KIND OF HOW THEY COMPARE TO EACH OTHER, AND THEN ONCE WE KIND OF HAD THAT FAMILIARITY WITH ALL THE CAMPUSES AND ALL THE DIFFERENT FIELDS, WE STARTED LOOKING AT KIND OF THE BASE SCOPE OF WHAT IMPROVEMENTS WERE TO BE DONE TO KIND OF START BRINGING EQUITY TO ALL THESE DIFFERENT FIELDS AND KIND OF BREAKING THAT DOWN.
IT WOULD BE NEW SYNTHETIC TURF AT ALL 14 FIELDS.
JUST A SECOND. WE HAVE A QUESTION.
YES, SIR. COULD YOU GO BACK TO THAT SLIDE ON YOUR PAGE EIGHT? YEAH, NO ONE MORE, ONE FORWARD.
IS THAT WHAT IT'S GOING TO LOOK LIKE OR IS THAT JUST THE.
OKAY, AND THE REASON I'M ASKING IS NOT TO THE LEVEL OF SOME OF MY COLLEAGUES, BUT I PLAYED HIGH SCHOOL BASEBALL AND I WAS UNDER THE IMPRESSION THAT THE TURF WAS GOING TO BE IN THE TOTAL INFIELD.
THERE WASN'T GOING TO BE ANY DIRT.
YES, SIR. OKAY. IS THAT--SO FOR THE BASEBALL FIELDS? YEAH. ALL THESE WILL BE TURF KIND OF INFIELD AND OUTFIELD.
NOW YOU CAN USE DIFFERENT COLORS TO KIND OF SHOW KIND OF WHERE TRADITIONALLY YOU'D HAVE KIND OF INFIELD DIRT OR SOMETHING LIKE THAT, BUT THAT JUST SHOWS THAT BROWN AREA IS ACTUALLY TURF. IT'S JUST.
OH, REALLY? TURF, YES. [CHUCKLING] YEAH, AND REALLY AND YOU HAVE BROWN.
THERE'S LOTS OF DIFFERENT KINDS OF GREENS YOU CAN GET YOU CAN GET DIFFERENT COLORS.
DO YOU ALSO HAVE A BROWN WARNING TRACK? WE DO, AND WE'LL SHOW PICTURES OF THAT, TOO, AND I WILL I WILL MENTION LIKE YOU'LL SEE KIND OF LIKE A GREEN, YOU KNOW, ALTERNATING GREEN PATTERN HERE.
WE HAD SOME INITIAL DISCUSSIONS WITH THE DIFFERENT COACHES ACROSS THE CAMPUSES.
WE WOULD STILL NEED SOME MORE CONVERSATIONS WITH THE COACHES IN EACH OF THE CAMPUSES.
BY THE WAY, THANK YOU FOR TALKING TO OUR COACHES.
YES, I THINK THAT'S CRITICALLY IMPORTANT THAT THEY HAVE A MAJOR SAY IN THIS.
SO NEW DUGOUTS AGAIN, IF YOU KIND OF LOOK BACK AT THE PICTURES ON THAT, ON THAT THIRD OR FOURTH SLIDE, YOU CAN KIND OF SEE THE WIDE DISCREPANCY OF DUGOUT CONDITIONS. SO YOU'VE GOT SOME THAT ARE MASONRY AND REALLY NICE AND YOU'VE GOT SOME THAT ARE KIND OF LEAN TO METAL AND PLYWOOD AND THINGS LIKE THAT, NEW BLEACHER CANOPIES, YOU KNOW, LOOKING AT SOME TYPE OF FABRIC STRUCTURE OR FABRIC COVERED STRUCTURE TO KIND OF PROVIDE SOME SHADE.
THIS SUMMER IS A GREAT EXAMPLE OF WHY WE NEED THAT.
NEW MASONRY OR CONCRETE BACKSTOP WITH PADDING AND THINGS LIKE THAT.
BEHIND THE HOME PLATE, NEW PROTECTIVE NETTING.
A FEW OF THE FIELDS RIGHT NOW HAVE CHAIN LINK.
A LOT OF THE SOFTBALL FIELDS HAVE CHAIN LINK.
A FEW OF THEM HAVE A FABRIC TYPE, BUT ONLY A COUPLE, AND THEY'RE PROBABLY NOT AS TAUT AS THEY NEED TO BE, BUT THIS PROTECTS THE BLEACHERS AND PEOPLE KIND OF BEHIND IT ALSO PROTECTS FOUL BALLS GOING TO PARKING LOTS AND THINGS LIKE THAT.
THERE ARE A FEW FIELDS THAT YOU HAVE PARKING RIGHT ADJACENT TO THE FIELDS, AND THEN ALTHOUGH THIS ISN'T SPECIFICALLY PART OF THE BOND, WE KNOW THAT IN A COUPLE OF LOCATIONS THERE ARE SOME ACCESSIBILITY UPGRADES THAT WE WOULD BE REQUIRED TO DO FROM A REGULATORY STANDPOINT, AND THEN SPECIFICALLY AT NAAMAN FOREST, THERE ARE SOME DRAINAGE ISSUES THAT ARE CURRENTLY RIGHT THERE AS IF WE'RE PUTTING IN NEW TURF THERE.
WE WOULDN'T WANT WATER TO KIND OF DRAIN TOWARDS THE FIELD AND THINGS LIKE THAT.
SO WE'RE LOOKING AT MAKING SOME IMPROVEMENTS THERE SO THAT WOULDN'T HAPPEN, AND SO ONCE WE HAD ALL THAT AND WE HAD ALL THE INFORMATION, WE STARTED LOOKING AT EACH OF THE EXISTING CAMPUSES AND I WILL JUST MOVE THROUGH THESE REAL QUICK, BUT YOU CAN KIND OF GET AN IDEA OF OF WHAT EACH FIELD WOULD LOOK AT, AND AGAIN, THIS IS INCORPORATING KIND OF THOSE BASE BID ITEMS
[01:15:01]
RIGHT THERE. SO THIS IS LAKEVIEW CENTENNIAL, AND YOU CAN KIND OF SEE AGAIN, THERE'S A PATTERN THERE, BUT, YOU KNOW, WE'D WORK ON THAT.YOU'D HAVE SOME TYPE OF LOGO IN THE OUTFIELD.
YOU'VE GOT THE WARNING TRACK AROUND.
YOU'VE GOT KIND OF THE DIFFERENT COLOR FOR THE INFIELD AND THE WARNING TRACK.
YOU'VE GOT BULLPENS ON EACH SIDE OF THE FIELD.
YOU'VE GOT NEW DUGOUTS LOCATED THERE, AND THEN YOU KIND OF SEE THE SHADE STRUCTURES THAT WOULD BE BEHIND HOME PLATE FOR THE PEOPLE IN THE STANDS, AND THAT WOULD BE THE SOFTBALL, AND THEN HERE'S NAAMAN FOREST AGAIN, NAAMAN FOREST IS A LITTLE BIT UNIQUE IS IT'S THE ONE FIELD.
IT'S THE ONE CAMPUS THAT HAS TERRAIN TO IT.
THAT'S THE BASEBALL AND THE SOFTBALL.
THIS SOFTBALL FIELD IS PROBABLY THE NEWEST FIELD.
IT'S HAD THE MOST RECENT UPGRADES.
THE EXISTING LAYOUT, AND THEN THERE'S THE BASEBALL.
I'LL TALK ABOUT SACHSE A LITTLE BIT.
THEY'VE GOT A LITTLE BIT OF AN ADJUSTMENT POTENTIALLY IN THE INFIELD FOUL AREA.
THIS BASEBALL FIELD SUBSTANTIALLY HAS THE LEAST AMOUNT OF SEATING FOR PARENTS AND COMMUNITY WATCHING. SO WE'LL TALK ABOUT THAT A LITTLE BIT.
SOFTBALL FIELD SOUTH GARLAND BASEBALL FIELD SOFTBALL FIELD , AND THEN GARLAND HIGH SCHOOL HAS TWO KIND OF REMOTE.
THE BASEBALL SOFTBALL FIELDS ARE REMOTE FROM THE ACTUAL CAMPUS.
SO YOU KIND OF SEE THE TWO SITES HERE.
THEN YOU HAVE THE BASEBALL FIELD AND THE SOFTBALL FIELD, AND SO, AGAIN, WHEN WE SPENT KIND OF THAT INITIAL TIME REALLY LOOKING AT THE FIELDS AND KIND OF COMPARING THEM TO NOT ONLY EACH OTHER, BUT KIND OF COMPARING THEM TO A POTENTIAL NEW FIELD THAT WOULD BE BUILT, AND TALKING TO THE COACHES AND THE INDIVIDUAL CAMPUSES, A NUMBER OF OTHER ITEMS, KIND OF SUPPORT ITEMS KIND OF CAME UP AS TOPICS OF DISCUSSION THAT WE THOUGHT WOULD BE KIND OF AN EASY ADD TO KIND OF GET SOME PRICING ON TO KIND OF START LOOKING AT THOSE TO SEE WHETHER OR NOT IT MAKES SENSE TO LOOK AT THESE IMPROVEMENTS AS WELL.
THE FIRST ONE AND SOME OF THESE ARE SUPPORT ITEMS PER EACH FIELD, BUT THEN SOME OF THEM ALSO WE ARE LOOKING AT DIFFERENT OPTIONS FOR FIELD PLACEMENT ON THE EXISTING CAMPUS.
LAKEVIEW CENTENNIAL WAS ONE OF THOSE YOU CAN KIND OF SEE HOW REMOTE THE TWO FIELDS ARE FROM EACH OTHER AND SO WE DID A NUMBER OF DIFFERENT PLANNING OPTIONS ABOUT NOT ONLY RELOCATING THE FIELD, BUT HOW POTENTIALLY THE MULTIPURPOSE FACILITY MIGHT IMPACT THOSE LOCATIONS.
SO THAT'S JUST AN IDEA OF HOW THAT MIGHT LOOK.
SOUTH GARLAND IS ANOTHER ONE THAT WAS A LITTLE BIT UNIQUE IN THAT THE SOFTBALL FIELD THERE IS VERY REMOTE FROM THE ACTUAL CAMPUS AND THERE'S NO PARKING ACTUALLY ANYWHERE NEARBY, AND SO AGAIN, WE LOOKED AT A NUMBER OF DIFFERENT OPTIONS HERE.
AGAIN, THIS IS JUST ONE WHERE WE WOULD MOVE UP THE SOFTBALL FIELD AND WHETHER IT IS ADJACENT TO THE BASEBALL FIELD OR KIND OF HOW THAT LOOKS RIGHT THERE, BUT JUST TRYING TO BRING IT BACK INTO CAMPUS AND ACCESSIBILITY IS KIND OF A BIG ONE HERE.
JUST BEING ABLE TO ACCESS THAT FIELD A LITTLE BIT EASIER THAN IT IS RIGHT NOW, AND THEN AGAIN, SACHSE, YOU KNOW, THIS KIND OF SHOWS THE FOUL AREA IN THE INFIELD A LITTLE BIT CONDENSED SO THAT YOU COULD ACTUALLY PUT SOME MORE BLEACHER STANDS THERE FOR FOR SPECTATORS AND THIS ONE IN TALKING TO OUR CIVIL ENGINEER AND KIND OF OUR TURF EXPERT IS THAT SOME OF THE MONEY THAT YOU'D ACTUALLY SAVE BY NOT PUTTING IN X SQUARE FEET OF TURF COULD ACTUALLY END UP PAYING FOR KIND OF SOME OF THAT BLEACHER ADDITION OR SOMETHING LIKE THAT.
[01:20:02]
THERE'S KIND OF A WIDE DISCREPANCY AMONG THE DIFFERENT FIELDS AND AMONG THE BASEBALL AND SOFTBALL FIELDS.PRESS BOX AND ADDITIONAL BLEACHERS.
ONLY 3 OR 4 OF THE FIELDS RIGHT NOW HAVE ACTUAL PRESS BOXES.
MOST OF THEM JUST HAVE KIND OF A TABLE OR SOMETHING KIND OF RIGHT THERE BEHIND HOME PLATE.
SO THERE'S A PRETTY WIDE DISCREPANCY THERE, AND THEN AGAIN, A FEW OF THE FIELDS PROBABLY ARE A LITTLE BIT LACKING IN KIND OF WHAT YOU WOULD CONSIDER WOULD BE KIND OF A STANDARD FOR THE AMOUNT OF SPECTATORS, AND THEN THERE ARE FIVE SPECIFIC SCOREBOARDS THAT YOU WOULD SAY THEY DON'T, AND IF YOU KIND OF LOOK ON THE UPPER LEFT, THAT'S PROBABLY YOUR MOST MODERN SCOREBOARD.
THE OTHER FIVE ARE THE, I BELIEVE, THREE SOFTBALL AND TWO BASEBALL.
THEY DON'T HAVE KIND OF AN INNING BY INNING SCOREBOARD, AND THEY'RE THEY'RE NOT MODERN SCOREBOARDS.
[INAUDIBLE] WELL, WE GOT RID OF THE FLIP CHARTS, SO WE'RE GOOD. ALL RIGHT.
RIGHT NOW, WE DID NOT INCLUDE THEM AS AN ALTERNATE OR SOMETHING TO KIND OF LOOK AT.
WE DO HAVE PRICING ON THIS STUFF, BUT AT THIS POINT, THEY WERE GOOD DISCUSSIONS HERE BUT WE DON'T HAVE THOSE INCLUDED IN THE BASE SCOPE OR THE ALTERNATE OR THE ADDITIONAL SCOPE. QUESTION.
YES, SIR. THANK YOU FOR ALL THIS, AND I'M A FAN OF ANYTHING WE DO TO IMPROVE THE PLAYING SURFACES FOR ALL OF OUR SPORTS, ESPECIALLY BASEBALL AND SOFTBALL, BUT ONE OF THE CONCERNS I HAVE IS WHEN YOU'RE GOING TO PUT THEM TOGETHER AND THIS IS HAVING PLAYED MY WHOLE CAREER AND SEEN A LOT OF KIDS GET HURT WITH FOUL BALLS FROM THE OTHER FIELD, ESPECIALLY IF YOU'VE GOT A SOFTBALL FIELD UP AGAINST A BASEBALL FIELD, THE BASEBALLS TEND TO FLY FURTHER AND THEY HURT A LOT MORE MAYBE, BUT I JUST WONDER HOW WE'RE GOING TO PROTECT FANS AND PEOPLE WHO ARE LOOKING THE OTHER WAY.
WATCHING ONE GAME FROM GETTING HIT FROM BEHIND, FROM A FOUL BALL FROM THE OTHER WAY, AND HOW DO YOU HOW DO WE MANAGE THAT? RIGHT, AND AND, YOU KNOW, THAT'S SOMETHING THAT WE ALWAYS THINK ABOUT WHEN WE'RE LOOKING AT BASEBALL AND SOFTBALL FIELDS IS THAT, YOU KNOW, IN THE BEST CASE SCENARIO, YOU WANT THEM NEARBY AND ADJACENT TO EACH OTHER, BUT YOU ALSO WANT A CERTAIN AMOUNT OF DISTANCE SO THAT YOU'VE GOT THAT PROTECTION OF OTHER STUDENT ATHLETES OR SPECTATORS AND THINGS LIKE THAT. A LOT OF THE DISCUSSION WITH THE COACHES THAT WE HAD WAS REALLY TALKING ABOUT THAT PROTECTIVE NETTING.
THERE'S A STANDARD OF LIKE HOW HIGH FOR BASEBALL, HOW HIGH FOR SOFTBALL AND THE EXTENTS OF IT, BUT WE ALSO KNOW THAT SOME OF THE FIELDS HAVE REALLY UNIQUE CONDITIONS, WHETHER THEY ARE MAYBE TOO CLOSE TOGETHER OR THEY ARE NEXT TO A PARKING AREA WHERE THEY'VE HAD ISSUES KIND OF ALREADY, AND SO YOU CAN ADAPT THAT PROTECTIVE FENCING TO EXTEND A LITTLE BIT FURTHER OR EVEN TO I'VE EVEN EXTENDED IT UP TO 60FT HIGH IN SOME CASES TO REALLY MAKE SURE THAT YOU KIND OF ADD THAT ADDED PROTECTION.
SO THAT WAS ONE OF THE REALLY IMPORTANT KEY PIECES I THINK THAT CAME OUT OF A LOT OF THE DISCUSSIONS WITH THE INDIVIDUAL COACHES IS THEY KNOW THEIR FIELDS, THEY KNOW KIND OF HOW STUDENTS ARE INTERACTING WITH THE FIELD AND ADJACENT AREAS AND THINGS LIKE THAT.
YEAH, I WOULD PERSONALLY BE INTERESTED IN THAT.
WE'VE IN MY CAREER, WE'VE CARTED OFF SEVERAL PEOPLE AND I DON'T WANT TO DO THAT.
SO, THE OTHER QUESTION I HAVE IS REALLY KIND OF SIMPLE, BUT WITH RESPECT TO THE TURF FIELDS, TALK TO ME ABOUT THE MOUND SURFACE, IS THAT SAND OR TURF? IT WOULD BE TURF AS WELL.
[01:25:04]
YOU KIND OF BUILD THEM IN SEPARATE BECAUSE YOU KNOW, YOU'RE GOING TO HAVE TO REPLACE THOSE ON A MORE CONSISTENT BASIS THAN THE OTHER PARTS OF THE FIELD.SO WE ACTUALLY BUILD THAT INTO THE INITIAL DESIGN SO THAT AFTER TWO YEARS OR SO, YOU CAN KIND OF TAKE OUT THAT PORTION OF THE PITCHER MOUND OR THE BATTER'S BOX OR SOMETHING LIKE THAT AND PUT IN SOME NEW TURF.
SO BECAUSE THINGS WEAR AND TEAR.
YEAH. SO NO WATERING, RAKING, MARKING THE MARKING THE FOUL LINES AND EVERYTHING ARE PERMANENT WHEN THEY'RE LAID.
THERE'S REALLY NO MAINTENANCE TO THERE IS ALL TURF FIELDS.
YOU WILL HAVE SOME MAINTENANCE ON THERE.
YOU WILL KIND OF RAKE THE SURFACES OVER A CERTAIN AMOUNT, I THINK YEARLY.
ALSO THEY YEAH, THEY COME BACK AND STUFF LIKE THAT.
IT'S, A PRETTY STANDARD THING.
MOST FIELDS, WE WOULD TRY TO PUT WATER OUT THERE, BUT IT'S NOT OBVIOUSLY FOR WATERING OR ANYTHING LIKE THAT, BUT OKAY, THIS MAY BE TOO TECHNICAL, BUT HOW DO YOU RECREATE THE FEELING OF BEING ON THE MOUND WITH A TURF? OKAY, SURE. I MEAN, I KNOW THEY HAVEN'T DONE IT IN THE PROS BECAUSE IT'S JUST DIFFERENT.
RIGHT? SO AND OF COURSE, THERE ARE COLLEGE FOR THAT MATTER.
THERE'S 20 DIFFERENT KIND OF TURFS, RIGHT? I MEAN, IF YOUR FOOTBALL COACHES ARE PICKING A TURF, THEY'RE GOING TO PICK A DIFFERENT TURF THAN THE BASEBALL COACHES WANT TO PICK, AND ONE OF THE THINGS WE'RE GOING TO BE REALLY CAREFUL OF IS ASK THE COACHES THAT QUESTION 2 OR 3 TIMES BECAUSE YOU CAN BUILD A HYBRID SYSTEM.
YOU CAN HAVE A TURF MOUND AND A TURF INFIELD TRACK.
RIGHT? IN GIRL'S SOFTBALL, THEY PREFER THE TURF EVERYWHERE, RIGHT? IT'S A LITTLE FLATTER.
IT'S 43FT TO THE PITCHER'S MOUND TO THE PLATE.
IT'S REAL SIMPLE, AND THEY LIKE THAT WHOLE ONE SINGLE COLOR INFIELD.
RIGHT. SO THERE IS A TEST STUDY.
IF YOU PUT YOUR CLEAT ON THE RUBBER TO PITCH, THAT'S WHAT YOU'RE FEELING FOR.
OKAY. WHAT DOES THAT GROOVE FEEL LIKE.
WHAT DO THESE YOUNG MEN WANT TO DO WHEN THEY WHEN THEY GRIND THAT GROOVE OUT? AND HOW DO WE THERE ARE TEST FITS THAT THEY'RE GOING TO GO THROUGH TO MAKE SURE THAT'S RIGHT, AND IF THAT'S NOT RIGHT FOR THEM, WE'LL PUT A SURFACE MOUND IN FOR THEM.
IS THAT FAIR TO SAY? WELL, SO I DON'T WANT TO INTERFERE WITH ANYTHING.
JUST, YOU KNOW, I'LL JUST SIT BACK AND WAIT FOR THE INTERESTING TEST AND SEE WHAT THE COACHES DECIDE, AND THEY'VE BEEN TO OTHER SCHOOL DISTRICTS, I'M SURE, AND OTHER SCHOOL DISTRICTS ARE USING HYBRID VERSIONS OF TURF FIELDS, FULL VERSIONS OF TURF FIELDS.
PROSPER'S BEEN DOING IT FOR ALMOST 15 YEARS.
I MEAN, HOW ARE YOU GOING TO GET YOUR UNIFORM DIRTY IF YOU CAN'T HAVE SOME SAND? [CHUCKLING] TRY TO GET SOME OF THAT BROWN TURF AND SEE IF IT RUNS OUT.
WHEN YOU SAY TURFACE YOU MEAN WOULD BE DIRT.
TURFLESS? THAT'S THE WORD YOU'RE USING. TURFACE AN OLD TERM.
I'M KIND OF OLD, BUT IT'S THAT GROUND UP CINDER CLAY.
CINDER MIXED WITH A CERTAIN AMOUNT OF CLAY DIRT THAT GIVES YOU THAT RIGHT INFIELD DIRT AND.
SO I DON'T KNOW IF THAT'S AN OLD NICKNAME THAT I'M USED TO CALLING IT OR IF THAT WAS A BRAND NAME OR WHAT? RED DOG CLAY CRUSHED UP WITH DIRT.
YEAH. THANK YOU FOR THE PRESENTATION.
KNOW THAT A LOT OF SCHOOLS AND ORGANIZATIONS ARE GOING TO LIKE THIS SORT OF TURF APPROACH , AND I'M JUST CURIOUS, HAVE THEY EXPERIENCED A HIGHER INJURY RATE, YOU KNOW, WITH ACLS AND THAT KIND OF STUFF, PARTICULARLY WITH FEMALE FIELDS OR SOFTBALL FIELDS? I'M JUST CURIOUS. YEAH, THERE'S OBVIOUSLY THE TURF THAT WE HAVE TODAY IS VERY DIFFERENT FROM THE TURF THAT WE EVEN HAD TEN YEARS AGO AND CERTAINLY A WHOLE GENERATION AGO , AND, YOU KNOW, A LOT OF THOSE IMPROVEMENTS ARE ABSOLUTELY BASED ON KIND OF INJURIES AND KIND OF PERFORMANCE AND HOW KIND OF THAT WORKS WITH YOUR WITH THE SHOES THAT YOU WEAR AND KIND OF THE ACTIVITIES THAT YOU TAKE, AND THAT'S ONE OF ALSO THE REASONS WHY THE TURF THAT YOU USE FOR LIKE A BASEBALL FIELD IS VERY DIFFERENT FROM THE TURF THAT YOU USE FOR FOOTBALL FIELD AND EVEN THE INFIELD AND THE OUTFIELD ARE KIND OF DIFFERENT, SLIGHTLY DIFFERENT TYPES OF TURF AND THINGS LIKE THAT.
[01:30:01]
GRASS AND THINGS LIKE THAT.SO THERE'S A LOT OF STUDIES OUT THERE.
IT'S CERTAINLY NOT PERFECT, JUST LIKE ANY OTHER SURFACE ISN'T PERFECT, BUT IT'S A VERY SAFE SURFACE, ESPECIALLY WHEN YOU START LOOKING AT THE INDIVIDUAL TURFS THAT YOU WANT FOR A BASEBALL OR A SOFTBALL FIELD.
SO YOU'RE SAYING THAT THE INJURY RATES ARE COMPARABLE TO GRASS? YES. OKAY. THANKS.
ANY OTHER QUESTIONS? OKAY. LOOKING AT COST INFORMATION.
AGAIN, WE KIND OF SPLIT THINGS INTO A BASE BID COST.
ADDED TO THAT COST IS KIND OF A CONTINGENCY THAT RIGHT NOW WE'VE GOT AT 4%, BUT BUT WE YOU KNOW, THAT'S SOMETHING THAT WE TALK ABOUT WHEN WE PUT IT OUT TO BID AND THERE WE ARE THERE, AND THEN THIS IS THE FORECASTED ADDITIONAL SCOPE WHERE YOU CAN SEE IT'S A LITTLE BIT OF A HIGHER NUMBER THERE.
THESE WOULD INCLUDE THOSE ALTERNATE ADDITIONAL SCOPES THAT WE SHOWED KIND OF IN THAT SECOND SECTION, THINGS LIKE THE BATTING CAGES AND PRESS BOXES AND THINGS LIKE THAT. SO CAN YOU PAUSE JUST FOR CLARIFICATION BECAUSE WE TALKED ABOUT THE MOVING OF FIELDS AND THAT WOULD CONSTITUTE BUILDING A WHOLE NEW FIELD, CORRECT.
SO IS THAT IN THIS FORECAST? IS IT NOT IN THE FORECAST OR IS IT IN THE ONES THAT YOU SEE THAT ARE HIGHLIGHTED WOULD BE FIELDS THAT WOULD BE MOVING? THAT WAS JUST FOR THIS ONE RIGHT HERE? THAT WOULD BE KIND OF OBVIOUSLY, THERE'S A LOT MORE DISCUSSION THAT WOULD NEED TO TAKE PLACE, BUT THIS SHOWS KIND OF THE ONES THAT WERE HIGHLIGHTED IN A LOT OF THE DISCUSSIONS, THE OPTION DISCUSSIONS AND THINGS THAT WE KIND OF WENT THROUGH DURING THE PROCESS, BUT BUT THOSE FIVE IN PARTICULAR WOULD SHOW KIND OF A RELOCATED FIELD.
SO, OKAY, SO THIS WOULD BE AN ALL IN LIKE FOR CLARIFICATION.
I'M GOING TO USE THE FIRST ONE THAT'S BOTH WHITE.
WHAT IS THAT? MY EYES ARE BAD.
IS THAT NAAMAN FOREST? SO IF I LOOK AT THE OLD NAAMAN FOREST, IT'S 2643 FOR THE BASEBALL FIELD, BUT THE ALL IN YOU'RE SAYING TO INCLUDE THE BATTING CAGES AND ALL THAT OTHER STUFF THAT YOU TALKED ABOUT, IT WOULD JUST BE $200,000 DIFFERENCE.
OKAY. THAT'S YOUR FORECAST WITH THE ALL IN.
SO YOU'RE SAYING IT'LL BE OVER WITH THE MOVEMENT OF FIELDS AND EVERYTHING ELSE? IT WOULD BE OVER APPROXIMATELY 5.6 MILLION.
RIGHT. DR. LOPEZ, COULD WE DEFINE WHAT ALL IN MEANS? I MEAN, WE HAVE A WHOLE BUNCH OF OTHER ALTERNATIVES TO ADD.
I'M NOT SURE WHAT YOU'RE SAYING ABOUT ALL IN.
GOOD. SO THE ALL IN FROM WHAT THEY'RE SAYING WOULD BE WHEN IT SAYS FROM PAGE TO PAGE FOUR, WHAT PAGE IS THAT, MISS STANLEY? WHAT IT DOES NOT INCLUDE.
RIGHT. THAT'S WHAT IT. YEAH RIGHT.
SO THE NOT INCLUDED EVERYTHING ELSE SHOULD BE INCLUDED.
IT WOULD, IT WOULD BE ALL THE ITEMS HERE IN THE SECTION THREE.
IT WOULD BE THE NEW BATTING CAGES.
IT WOULD BE EVERY SCHOOL GETTING SOFTBALL AND BASEBALL FIELD GETTING METAL PANELING.
I JUST HAVE THE BATTER'S EYE IN THE PRICE, AND THIS PRICE RIGHT HERE, IT'S JUST THE CENTER FIELD AREA, NOT THE ENTIRE OUTFIELD FENCING, BUT THAT'S SOMETHING WE ALSO HAVE A PRICE ON ALSO FOR THE ENTIRE OUTFIELD.
I'M SURE YOU HAVE A PRICE FOR EVERYTHING.
YEAH. TO BE FAIR TO THAT POINT, DR.
WE'RE TALKING ABOUT NEW PRESS BOXES.
OH, IT'S THAT, AND THEY'RE KIDS, YOU KNOW, AND THEY'RE TALKING FROM THERE.
THEY NEED THEIR PRIVACY UP THERE.
I GET THAT, AND WE'RE GOING TO GET NEW SCOREBOARDS FOR BOTH BASEBALL AND SOFTBALL OR JUST FOR THESE FIVE CAMPUSES THAT HAVE THE OLDER, MORE RETRO TYPE OF SCOREBOARDS.
YES. OKAY. SO JUST THOSE FIVE CAMPUSES.
IT DOES NOT INCLUDE ANY OF THESE ITEMS. RIGHT. OKAY. GOT IT.
[01:35:04]
SOME OF THOSE FIELDS HAVE TO BE MOVED.HOW WOULD INFLATION HIT THOSE OR WOULD IT BE EVEN MORE BECAUSE THE DESIGN IS ALREADY DONE? WHAT ARE SOME OF THE INTANGIBLES THAT WOULD HAPPEN IF WE WAITED ON THOSE ADDITIONAL PROJECTS? SO OBVIOUSLY INFLATION HAS BEEN AN ISSUE THE LAST NUMBER OF YEARS AND WE'VE GOT A CERTAIN AMOUNT OF INFLATION FOR THE PROPOSED SCHEDULE BUILT INTO THIS, BUT IF THINGS GET PUSHED BACK, THEN YOU START ADDING KIND OF THAT INFLATION COST ABOVE AND BEYOND THAT.
OKAY, SO WHERE ARE WE? SCHEDULES. OKAY, AND THEN FROM A SCHEDULING STANDPOINT, WE'VE BROKEN IT INTO A, B AND C, BECAUSE I DIDN'T WANT TO DO ONE, TWO AND THREE BECAUSE THAT COULD GET REALLY CONFUSING BUT WE'VE GOT THREE CAMPUSES THAT WE'RE LOOKING AT FINISHING THE FIELDS BEFORE THE START OF THE REGULAR BASEBALL AND SOFTBALL SEASON NEXT YEAR.
YES. RIGHT, AND THOSE WOULD BE NAAMAN FOREST, ROWLETT AND SACHSE.
WHILE THOSE START, WE CONTINUE WITH THE DESIGN AND DOCUMENTATION PROCESS FOR NORTH GARLAND, SOUTH GARLAND LAKEVIEW CENTENNIAL, AND YOU CAN KIND OF SEE PROCUREMENT WOULD COULD HAPPEN AT THE START OF 2024, AND THEN WHEN BASEBALL AND SOFTBALL SEASON WOULD BE FINISHED, CONSTRUCTION ON THOSE SIX FIELDS AT THOSE THREE CAMPUSES COULD START, AND THEN THAT THIRD PHASE IS GARLAND HIGH SCHOOL, AND THAT SCHEDULE IS TO BE DETERMINED. QUESTIONS, TRUSTEES ? WE HAVE A LOT OF MOVING PIECES, PARTS.
DO YOU HAVE. OKAY, MISS STANLEY.
SO WHEN DO YOU THINK THAT YOU'RE GOING TO HAVE THE COSTS FOR THAT? PAGE 69, AND WILL IT BE KIND OF ITEMIZED? I DON'T THINK WE ASK--THE IMPROVEMENTS NOT INCLUDED, BUT DISCUSSED.
DID WE ASK FOR THEM TO GIVE US? I DON'T KNOW. THAT'S WHAT I'M ASKING.
DID YOU. I DON'T THINK WE'VE ASKED FOR THE DISTRICT HASN'T ASKED FOR A COST ON THOSE PAGES.
I LOOK TO DR. LOPEZ OVER HERE.
THOSE ARE THINGS THAT THEY WOULD WANT BUT DIDN'T WE DIDN'T DISCUSS.
SO, I MEAN, WE COULD LOOK AT ALL OF ALL OF THAT.
RIGHT, AND NEW STORAGE BUILDINGS AND THAT WILL JUST DRIVE UP THE COST.
JUST WITH THE INITIAL WISH LIST IS 5.6 MILLION.
WE LOOKED AT THIS COULD BE EITHER LATER DOWN THE ROAD ON A SECOND BOND, THE NEXT BOND ISSUE, OR IT COULD BE PART OF IF WE HAD EXCESS MONEY AND THE BOARD SAID, HEY, LET'S PUT IN THESE IMPROVEMENTS, BUT WE FELT LIKE IT WOULD BE WAY TOO EXPENSIVE TO JUST PUT IT ALL ON THIS PACKAGE THIS TIME, AND WE DID GET COSTS.
WE DID PUT TOGETHER COST FOR THESE, AND WE'VE SHARED THOSE WITH JAVIER AND THE FACILITIES GROUP.
SO WE DO HAVE AT LEAST AN ESTIMATE FOR COST ON THESE.
THE ONLY THING THAT KIND OF JUMPS OUT AT ME AND I'M TOTALLY FINE WITH THAT PLAN, BUT I'M OKAY WITH HOLDING OFF ON MOST EVERYTHING, BUT IT'S THAT UPGRADE OF FIELD LIGHTING AND THE SOUND AND THE SPEAKERS, AND I'M GOING TO SAY THIS BECAUSE IT'S GOING TO SOUND REALLY SILLY, BUT THAT'S REALLY WHAT MAKES YOUR GAME.
I MEAN, THAT'S WHAT MAKES YOUR IT'S THAT BEING ABLE TO SEE OBVIOUSLY, BUT IT'S THE SOUND SYSTEM AND THE SPEAKERS WHEN THEY'RE CALLING OUT THE PLAYERS NAMES AND YOU WANT TO TALK EXPERIENCE, THAT'S BASEBALL THAT RIGHT THERE.
WELL, AND WE DON'T DISAGREE WITH YOU.
RIGHT, AND THE SECOND PART TO IT IS, IS IF YOU KNOW, IF YOU'RE GOING TO DO THE ONLY THING THAT I SEE, IF YOU'RE GOING TO DO THE PRESS BOX, YOU WOULD WANT THE SOUND SYSTEM AND SPEAKERS. IF YOU'RE GOING TO DO THE PRESS BOX.
OKAY, I CAN SEE THAT, AND THEN WE COULD LOOK AT THE FIELD LIGHTING.
THE FIELD LIGHTING GETS EXPENSIVE BECAUSE IT'S A LOT OF TRENCHING AND THEN WE'RE CHANGING OUT THE ENTIRE WE DON'T HAVE LED LIGHTING, SO WE WOULD GET, YOU KNOW, SO THIS IS LIKE A WHOLE MAKEOVER PROJECT WITH THE LIGHTING, ALTHOUGH IN THE LONG RUN, IT MIGHT SAVE US SOME MONEY BECAUSE LED LIGHTING IS CHEAPER, BUT BUT YOU'RE TALKING ABOUT THAT FOR 14 FIELDS.
THAT GETS REALLY, REALLY HIGH, AND THE OTHER THING TO KIND OF WHAT MR. MILLER'S BEEN SAYING IS THAT MAYBE IF IT'S JUST SOME INFRASTRUCTURE, I'D HATE TO HAVE TO COME BACK AND RIP THINGS UP TO PUT THESE THINGS BACK IN THERE, WHICH I WOULD IMAGINE WOULD
[01:40:06]
PROBABLY WOULDN'T HAPPEN, BUT YOU BROUGHT UP A GOOD QUESTION.THE NEW FIELDS THAT WE'RE BUILDING, LIKE THE ONES THAT YOU HAVE TO REALLY MOVE, WILL IT HAVE THE UPGRADED FIELD SOUND SYSTEM SPEAKERS LIGHTING? WOULD IT HAVE THAT ON THE NEW FIELDS? YES. OKAY.
SO WHATEVER NEW FIELD WE BUILD WILL HAVE THIS.
IT WILL BE THE OLD FIELDS THAT WE WOULD HAVE TO ATTEND TO.
OKAY. SO MAYBE WE JUST GET A PRICE OUT ON THAT BECAUSE WE WOULD WANT THAT TO BE EQUITABLE FOR ALL OUR CAMPUSES BECAUSE I COULD HONESTLY SEE ONE TEAM SAYING, WOW, THEY GOT A NEW FIELD WITH ALL THESE LIGHTS, AND THEN WE GOT EVERYTHING WITH DIM LIGHTS AND WE CAN'T EVEN HEAR ANYBODY IN THE PRESS BOX.
ALL RIGHT. MR. GLICK. YES. DR.
LOPEZ OR WHOEVER, WHAT WAS THE AMOUNT THAT WE ESTIMATED TO THE BOND COMMITTEE FOR THIS THIS PROJECT? 25, 27? WHAT WAS IT? THE OVERALL THE TOTAL PROJECT COST WAS 35 MILLION.
THE COST THAT YOU SEE HERE, THE CONSTRUCTION COST IS WITHIN BUDGET OF THE BASE BID.
THIS IS WITHOUT SOFT COSTS, RIGHT? SO THIS IS JUST STRAIGHT.
THIS IS STRAIGHT CONSTRUCTION COSTS.
70 PAGE 71 IS THE ONE YOU'RE TALKING ABOUT.
YES. NOT PAGE 72, THE 25 MILLION.
THAT'S THE COST YOU'RE SAYING IS WITHIN BUDGET? YES, SIR. OKAY.
ANY OTHER QUESTIONS? ALL RIGHT. DO YOU HAVE ANY CLOSING COMMENTS YOU'D LIKE TO MAKE? WE ARE JUST ABSOLUTELY EXCITED ABOUT BEING PART OF THE GARLAND ISD TEAM.
WE'LL BE TALKING TO YOU IN THE FUTURE.
ALL RIGHT. THANK YOU ALL FOR BEING HERE THIS EVENING.
WE ARE GOING TO MOVE TO INFORMATION ITEM THREE RECEIVE PRESENTATION ON CONSTRUCTION, PROJECT MANAGEMENT, SOFTWARE AND RELATED SERVICES.
MEMBERS OF THE BOARD. DOCTOR LOPEZ.
I'M HERE TONIGHT TO PRESENT TO YOU A CONSTRUCTION PROJECT MANAGEMENT SOFTWARE PRESENTATION.
THE SOFTWARE THAT THE DISTRICT STAFF IS RECOMMENDING.
THE SOFTWARE NAME IS PROJECTMATES.
IT'S A SOFTWARE THAT'S DEVELOPED BY A COMPANY NAMED SYSTEMMATES.
I'VE INVITED BLAINE OWENS, WHO IS A WHO WORKS FOR SYSTEMMATES TO BE UP HERE AS I GIVE THIS PRESENTATION.
SO THE CURRENT PROJECT MANAGEMENT SOFTWARE, WHAT DOES GARLAND USE TODAY? HOW DO WE MANAGE A $1.279 BILLION BOND? TODAY WE USE EMAIL, WE USE EXCEL, WE USE WORD, WE USE ADOBE ACROBAT AND WE USE A LOCAL SERVERS.
SO IT'S PRETTY MUCH BACK TO WRITING CHECKS BY HAND USING THAT METHOD.
SO THAT'S OUR EXISTING SYSTEM TODAY.
SO WHAT WE'RE PROPOSING IS A CONSTRUCTION PROJECT MANAGEMENT SOFTWARE.
THERE ARE MULTITUDE OF PROJECT MANAGEMENT SOFTWARES OUT THERE.
DEPENDING ON WHAT INDUSTRY THAT YOU'RE IN THAT YOU WANT TO MANAGE A PROJECT.
WHAT WE'RE PROPOSING IS A PIECE OF SOFTWARE THAT IS SPECIFICALLY DESIGNED FOR THE OWNER.
WHAT THAT MEANS IS THAT EVERYTHING FLOWS THROUGH THE OWNER'S SOFTWARE, ALL THE COLLABORATION FROM THE DESIGNERS, THE CONTRACTORS, SUBCONTRACTORS, WHETHER IT'S THE CONSULTANTS, ALL OF THAT INFORMATION SHARING AND FLOW HAPPENS THROUGH A PIECE OF SOFTWARE THAT IS OWNED BY THE OWNER, THAT PROVIDES THE OWNER THE BEST POSSIBLE RECORD MANAGEMENT, IF YOU WILL AND ONE OF THE THINGS THAT WE TRY TO DO IS TO ENSURE THAT WE'RE KEEPING PROPER RECORDS MANAGEMENT.
SO THESE ARE THE DIFFERENT THINGS THAT IT DOES.
SO CLOUD BASED MEANING THAT IT DOESN'T RESIDE ON ONE SERVER.
THE BOND PROGRAM IS VERY COMPLEX.
[01:45:08]
A MYRIAD OF ENTITIES THAT ARE GOING TO BE INVOLVED WITHIN THIS BOND PROGRAM, AND ALL CAMPUSES WILL HAVE IMPROVEMENTS REQUIRING MANAGEMENT AND OVERSIGHT.SO WE'RE TOUCHING EVERY SINGLE CAMPUS WITHIN OUR DISTRICT, AND WHEN I SAY CAMPUS, I MEAN FACILITY.
WE'RE TOUCHING ADMINISTRATIVE FACILITIES AS WELL.
SO THE COMPLEXITY OF MANAGING A BOND PROGRAM USING WORD EXCEL AND ADOBE ACROBAT IS A PHENOMENAL TASK TO TRY TO MANAGE, AND SO WE'RE LOOKING AT A PIECE OF SOFTWARE THAT ALLOWS US TO DO THAT.
THE SOLUTION WE'VE COME UP WITH IS A SYSTEM CALLED PROJECTMATES, SOFTWARE CALLED PROJECTMATES.
AGAIN, IT'S MADE BY SYSTEMMATES.
EVERYTHING IS HOUSED WITHIN PROJECTMATES.
IT'S GOT THE ABILITY TO DO FORMS, IT'S GOT THE ABILITY TO DO PROCESSES WITHIN WITHIN THE SYSTEM.
THESE ARE THE VARIOUS FEATURES THAT RESIDE WITHIN PROJECTMATES.
AGAIN, IT HAS A DASHBOARD WHICH IS EXTREMELY IMPORTANT, A REPORTING TOOLS.
IT HAS WORKFLOW MANAGEMENT, WHICH IS CRITICAL TO THE OVERSIGHT OF A PROJECT.
SO THIS IS JUST A SCREENSHOT OF A DASHBOARD THAT'S HERE.
WE WOULD RECEIVE BOARD APPROVAL FOR THIS PIECE OF SOFTWARE.
WE THEN WOULD START THE NEGOTIATIONS.
WE WOULD CREATE AN AGREEMENT WITH SYSTEMMATES.
THE LAUNCH AND INTEGRATION WOULD TAKE PLACE.
FULL IMPLEMENTATION, WE'RE ESTIMATING BETWEEN 8 TO 12 WEEKS TO GET FULL IMPLEMENTATION.
NOW, THAT DOES NOT MEAN THAT WE'RE NOT GOING TO GO LIVE UNTIL WEEK 12.
WE WILL BE HAVING PROJECTS LOADED WITHIN IT, BUT THE FULL IMPLEMENTATION IS ABOUT 8 TO 12 WEEKS, AND WITH THAT, I'LL TAKE ANY QUESTIONS THAT YOU MAY HAVE.
JUST REAL QUICK, AT THE BOARD MEETING, YOU'LL WANT IT LOOKS LIKE THIS WILL BE A POTENTIAL ACTION ITEM AND SO WILL THERE BE A COST ASSOCIATED WITH IT? WILL WE KNOW THE COST? YES, SIR. THAT'S AN ACTION ITEM, AND THE COST IS ACTUALLY UNDER NEW BIDS.
IT'S UNDER THE NEW BIDS FOR PORTION OF IT AND SUBSEQUENT TO OUR AGENDA HERE.
OKAY IT'S ON THE NEXT PAGE IS WHAT I'VE HEARD.
WHICH PAGE? [INAUDIBLE] I'M SORRY.
I GOT IT CONFUSED WITH ANOTHER ONE.
OKAY. SO WE WILL HAVE THAT COST FOR IT.
RIGHT. THEY JUST DID A PRESENTATION AND THEN GOING TO DO THE NEW BID IN ANOTHER AGENDA ITEM.
SO BOTH THESE ITEMS ARE THE SAME.
OKAY. YES, THEY ARE. SO I UNDERSTAND THAT NOW.
WHEN THE BOARD ASKS YOU FOR REPORTS, YOU CAN MORE READILY GET THOSE TO US, AND I UNDERSTAND ALL THAT AS MY QUESTION IS GOING TO BE THE SAME ONE I'VE ASKED YOU TONIGHT A BUNCH.
ARE WE GOING TO PUT THIS ON THE SAME REPLACEMENT SCHEDULE AS THE HVAC CONTROLLERS? [LAUGHTER] IT'S GOING TO BE MORE FREQUENT.
IT'S GOING TO CHANGE EVERY 12 MONTHS.
YOU DON'T EVEN HAVE TO ANSWER THAT.
NO, I THINK IT'S GREAT. AND IT'S A GOOD USE OF FUNDS AND I REALLY LIKE IT BECAUSE AT THE AT YOUR FINGERTIPS, YOU CAN ANSWER QUESTIONS FOR THE BOARD OR ANYBODY WHO HAS A NEED FOR INFORMATION.
ANY OTHER QUESTIONS? YES, MA'AM.
SO I AGREE 100% WITH IT, BUT IS THIS SOMETHING THAT WAS ALREADY FACTORED INTO OUR EXPENDITURES? I WOULD IMAGINE IT WAS.
YES, IT WAS. IT WAS THAT WAS DEFINED IN THE MANAGEMENT PLAN THAT WE PRESENTED IN JANUARY.
THERE WAS A COST FACTOR FOR THIS AS WELL.
I JUST HAVE A FEW QUESTIONS AND THANK YOU SO MUCH.
[01:50:03]
I WOULD LIKE TO ASK, HAVE THERE BEEN ANY OTHER SCHOOL DISTRICTS IN THIS AREA THAT HAS USED THE PORTION OF THE SYSTEM THAT WE HAVE CHOSEN? I HAVE A LIST OF ISDS AND CITIES AND UNIVERSITIES, HIGHER ED, LET'S SAY, THAT HAVE USED OR ARE USING PROJECT MATES, AND THEN BLAINE CAN SHARE OR EXPAND UPON THAT.THEIR CLIENT LIST IS CITY OF GARLAND IS USING THIS SOFTWARE ALDINE ISD, CONROE ISD, GOOSE CREEK ISD, SAN ANTONIO ISD, YSLETA ISD, SHELDON ISD, DALLAS COLLEGE.
TARRANT COUNTY COLLEGE, TEXAS STATE AND SAM HOUSTON STATE UNIVERSITY ARE USING THIS SOFTWARE.
BLAINE, IF YOU'D LIKE TO SHARE IF THERE ARE ANY ADDITIONAL LOCAL SCHOOL DISTRICTS.
NO, I THINK HE COVERED MOST OF THEM.
IT'S ABOUT DOING RENOVATION PROJECTS.
IT'S ABOUT HELPING WITH NEW TURF IN BALL FIELDS AND THOSE TYPES OF THINGS.
SO IT'S VERY FLEXIBLE IN TERMS OF HOW YOU CAN USE IT.
A LOT OF PEOPLE THINK ABOUT CONSTRUCTION MANAGEMENT SOFTWARE AS A NEW BUILDING.
WE DO A LOT OF DIFFERENT THINGS FOR THE LAST 20 YEARS.
OKAY. THANK YOU, AND MY LAST QUESTION IS THE TRAINING AND THE INTERFACE WITH OUR TECHNOLOGY DEPARTMENT.
I KNOW IT'S IN THE CLOUD, BUT TELL ME ABOUT THE TRAINING.
THE INTENT FOR US IS WE HAVE A DATA SPECIALIST POSITION FOR THAT WE WILL BE POSTING THAT POSITION, WILL BE MANAGING THIS SOFTWARE AND HOW WE WANT TO DO THE TRAINING IS WE WILL TRAIN EVERY DESIGN FIRM, EVERY CONTRACTING FIRM.
WE WILL PROVIDE THE TRAINING FOR THEM OURSELVES BECAUSE WE ONE OF THE BIGGEST THING, ONE OF THE BIGGEST THINGS THAT CONTRACTORS AND DESIGNERS ALWAYS WILL TELL US IS THAT WE DON'T WANT TO USE YOUR SOFTWARE.
WE HAVE OUR OWN SOFTWARE BECAUSE WE DON'T KNOW HOW TO USE IT.
WE WILL PROVIDE TRAINING FOR THEM FREE.
YEAH, AND YOU ALSO CONTINUE THE CONTROL OVER THE SYSTEM AND WHAT WE GET.
YES. ANY OTHER QUESTIONS? ALL RIGHTY. THANK YOU.
OKAY, JAVIER, YOU HAVE TWO MORE ITEMS, AND IT'S UP TO YOU HOW LONG YOU'RE GOING TO TAKE.
WE'RE AT 4B, AND IT'S TWO ACTION ITEMS, SO TAKE IT AWAY.
[IV.B. Action Items]
THANK YOU. OKAY.COMMITTEE CHAIR GRIFFIN. MEMBERS OF THE COMMITTEE.
MEMBERS OF THE BOARD. DR. LOPEZ.
I WANT TO SHARE WITH YOU THAT IN SEPTEMBER OF 2017, SEPTEMBER 19TH, TO BE SPECIFIC, THE BOARD OF TRUSTEES APPROVED CSP AS THE DELIVERY METHOD, AND THEY ALSO APPROVED A DELIVERY METHOD OF JOC IN ORDER TO DO CONSTRUCTION PROJECTS.
THAT IS A DELIVERY METHOD THAT'S IN COMPLIANCE WITH THE STATE TEXAS STATE GOVERNMENT CODE 2269, AND WE DO HAVE A BOARD POLICY CB LOCAL THAT TALKS ABOUT THAT DELIVERY METHOD.
SO WHAT WE'RE PROPOSING TO DO TONIGHT IS TO EXTEND TO A THIRD DELIVERY METHOD.
NO PROJECTS HAVE BEEN IDENTIFIED FOR THIS SPECIFIC DELIVERY METHOD, BUT WHAT WE'RE ASKING THE BOARD TO DO IS TO ALLOW THE DISTRICT TO GIVE THE STAFF THE FLEXIBILITY TO DETERMINE THAT AND COME BACK TO YOU AS A BOARD FOR WE IDENTIFY THOSE PROJECTS.
THANK YOU. AS WE START THIS PROCESS, I JUST GO BACK TO 2014 AND IT CAN GET VERY, VERY CONFUSING WHEN WE START TALKING ABOUT INDIVIDUAL PROJECTS.
SO I WOULD HOPE THAT WHEN WE GET A NUMBER FOR A PROJECT, IT'S THE FINAL ALL IN NUMBER.
[01:55:03]
SO IF I THINK A PROJECT LIKE WE WERE JUST TALKING ABOUT WITH THE FIELDS THAT WE HAD BUDGETED, LET'S JUST SAY $30 MILLION, WHAT'S THE COST? NOT THIS.THEN WE HAD TO START ADDING THIS.
SO IF WE COULD PROBABLY JUST DECIDE FINALLY NOW ON GIVE US ONE NUMBER SO WE CAN COMPARE WHAT THE COMMITTEE THOUGHT, WHAT THE BOARD APPROVED, WHAT THE VOTERS APPROVED AND SAY.
OKAY, WE THOUGHT IT WAS THIS ALL IN.
ARE WE ABOVE AND BELOW? IT'LL REALLY HELP BECAUSE IF IT JUST GETS CONSTRUCTION, WE SAY, OH YEAH, THAT'S FINE, BUT WE JUST MISSED THE ARCHITECTS, ENGINEERS, CONTINGENCIES AND ALL THE OTHER STUFF.
YEAH, ALL THIS OTHER STUFF THAT WE DIDN'T KNOW ABOUT.
SO, THE ALL IN COSTS ON WHAT WE PROJECTED WOULD BE EVEN THOUGH WE SAY IT'S WITHIN BUDGET RIGHT THAT I KNOW EXACTLY WHERE HE'S COMING FROM.
WE DID IT WITH THE NATATORIUM AND WE DID A GREAT JOB WITH THE NAT.
WE STAYED AWAY FROM CONSTRUCTION.
NOT TALKING ABOUT [INAUDIBLE] I'M TALKING ABOUT MY NAT WHEN I GOT HERE.
SO LET'S MAKE SURE WE COMPARE APPLES TO APPLES SO WE KNOW WHERE WE ARE WITHIN BUDGET, AND THEN I THINK THE SECOND THING IS WHAT I HEARD THE COMMITTEE SAY IS LET'S SEE WHAT THOSE ADDED COSTS MAY BE, THAT FOR THE LIGHTING AND FOR THE SOUND.
LET'S SEE WHAT THE PACKAGE LOOKS LIKE AND THEN WE CAN MAKE A DETERMINATION OF HOW WE MOVE FORWARD.
I CAN SOMEWHAT ANSWER THAT QUESTION WHEN I PRESENT TO YOU A PROJECT AT THE VERY BEGINNING, WHEN I PRESENTED THE BASEBALL FIELD PROJECT OR WHENEVER I PRESENTED A PROJECT TO YOU, I PRESENT TO YOU A BUDGET, AND WITHIN THAT, OVER THE INDUSTRY PEOPLE HAVE CALLED IT THE JAVIER BLUE SHEET BECAUSE IT'S A BLUE SHEET AND SO THAT'S ACTUALLY BECOME PRETTY MUCH STANDARD IN THE INDUSTRY.
NOW PEOPLE HAVE MIMICKED MY SHEET WHEN THEY PRESENT, AND SO THAT SHEET GIVES YOU ITEMIZED COSTS PER CONSTRUCTION DESIGN, FF&E, THE WHOLE THING AND THE VERY BOTTOM YOU HAVE AN ALL IN COST, AND SO WHAT WE WILL DO IS, IS IF WE NEED TO REFINE THAT FOR YOU, WE WILL DO THAT, BUT WE WILL CONTINUE TO SHARE WITH YOU THE TOTAL COST FOR EACH LINE ITEM.
SO YOU'LL SEE EACH ALL IN COST PER PROJECT, AND THIS IS UNDER ACTION ITEMS, NON CONSENT FOR OUR UPCOMING BOARD MEETING. OKAY? YES, MA'AM. ALL RIGHT, AND SO NUMBER TWO.
SO UNDER NEW BIDS? YES, NEW BIDS. SO UNDER NEW BIDS.
MEMBERS OF THE BOARD. DR. LOPEZ, COME TO YOU TONIGHT TO.
THIS IS AN ACTION ITEM FOR THE BOARD MEETING WE GAVE EARLIER.
WE GAVE A PRESENTATION ON PROJECTMATES DEVELOPED BY SYSTEMMATES, AND WHAT WE'RE PROPOSING IS A NOT TO EXCEED NUMBER OF $180,000 FOR THE SOFTWARE TO MANAGE OUR BOND PROGRAM, AND THAT WOULD BE FUNDED UNDER BOND 2023 AND THE FUND NUMBER IS 683, AND WE'RE PROVIDING THAT TO YOU AS A RECOMMENDATION.
QUESTIONS WE'VE GONE OVER THAT SOFTWARE.
THESE TWO ITEMS WILL MOVE TO THE AUGUST REGULAR BOARD MEETING FOR ACTION AT THAT TIME . THERE IS NO NEED FOR AN EXECUTIVE SESSION.
DO I HAVE A MOTION TO ADJOURN?
[VI. Adjournment]
SO WE ARE ADJOURNED.* This transcript was compiled from uncorrected Closed Captioning.