Sep 12, 2023 Facilities Committee Meeting

[I. Call to Order and Determination of Quorum]

[00:00:03]

OKAY. WE'LL GET A CALL TO ORDER HERE.

WE WILL BEGIN THE MEETING.

GOOD AFTERNOON.

GREAT AFTERNOON, EVERYBODY.

IT IS NOW 3:00 ON TUESDAY, SEPTEMBER 12TH.

THIS IS THE GARLAND INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES, FINANCE, AUDIT, FINANCE, NOT AUDIT FINANCE, FACILITIES, AND OPERATIONS COMMITTEE. AND WE WILL BE CONDUCTING OUR MEETING TODAY.

WE DO HAVE A QUORUM. OUR MEMBERS ARE PRESENT, AS ARE OTHER BOARD MEMBERS TODAY.

WE'RE GOING TO START OFF WITH ITEM NUMBER TWO AFTER THE QUORUM AND WE WILL TALK ABOUT OR ASK IF THERE ARE ANY PEOPLE HERE TO SPEAK AT OUR PUBLIC FORUM.

MECHELLE, MISS HOGAN, WE HAVE NO CARDS TODAY, SO WE WILL MOVE PAST SECTION TWO TO SECTION THREE.

OUR SUPERINTENDENT, WHO'S BEEN QUITE BUSY, HAS GOT A MESSAGE FOR US.

[III. Superintendent's Message]

I'M REALLY EXCITED ABOUT SOME OF THE THINGS THAT WE'RE GOING TO GO AHEAD AND LOOK AT TO REALLY HELP SOME OF OUR PROGRAMS AND ALSO HELP MEMBERS OF OUR DISTRICT.

PLEASE STAY TUNED FOR A BOND MEETING THAT WILL BE COMING UP.

AND THEN FINALLY, WE'LL HAVE OUR DISTRICT AFFAIRS.

SO IT'S GOING TO BE A LONG, LENGTHY TUESDAY, BUT IT'S REALLY GOING TO BE BENEFICIAL.

THANK YOU. THANK YOU.

WE LOOK FORWARD TO IT.

YOU KNOW, ONE OF THE REALLY THE ONLY WAY THAT THIS BOARD IS COMPENSATED IS WITH THE SATISFACTION OF KNOWING THAT WE'RE WORKING FOR THE KIDS OF THE DISTRICT. AND LONG DAYS LIKE TODAY ARE REALLY NOT THAT BIG A DEAL TO US.

BUT WE'RE JUST HONORED TO BE ABLE TO BE HERE AND BE PART OF IT.

WE'LL GO TO ITEM NUMBER FOUR AGENDA ITEMS, INFORMATION ITEMS.

[IV.A. Information Items]

THIS IS THE BOARD OF TRUSTEES WILL BE RECEIVING THE RENEWAL REPORT FOR SEPTEMBER OF 2023.

MR. BOOKER, IF YOU WANT TO, WE'LL GIVE YOU A MINUTE.

DON'T RUN. HE'S BEEN TALKING TO EVERYBODY IN THE HOUSE TODAY, TRYING TO GET MY STEPS IN.

THERE YOU GO. GO AHEAD, MR. BOOKER. TO THE MEMBERS OF THE BOARD OF TRUSTEES, TO DR.

LOPEZ, TO ALL OF THE PATRONS.

WE DO HAVE BEFORE YOU THE SEPTEMBER RENEWAL REPORT.

WE HAVE THOSE 12 CONTRACTS, ONE OF WHICH EXCEEDED THE THRESHOLDS REQUIRED BY CH REGULATION, WHICH WILL BE REVIEWED LATER IN THE AGENDA AS AN ACTION ITEM.

I'LL BE HAPPY TO ENTERTAIN ANY QUESTIONS YOU MIGHT HAVE ABOUT THE SEPTEMBER RENEWAL REPORT.

OKAY, COMMITTEE, DO WE HAVE ANY QUESTIONS OR ANYBODY FROM THE BOARD ON THIS ITEM TODAY? OKAY. VERY GOOD, MR. BOOKER. THANK YOU.

WE'LL GO TO ITEM TWO.

YES, SIR. THE NEXT ITEM BEFORE YOU IS THE DISTRICT ANNUAL COOPERATIVE PURCHASING REPORT, WHICH IS A REQUIREMENT OF BY STATUTE THAT WE APPRAISE THE BOARD OF TRUSTEES OF THE MANAGEMENT FEES THAT WE USED TO USE THE COOPERATIVES.

THE REPORT IS PRESENTED AS AN INFORMATION ITEM.

I WILL SHARE WITH YOU THAT WE DID HAVE A VERY SIGNIFICANT INCREASE IN THE AMOUNT OF COOPERATIVES THIS YEAR.

THE TOTAL AMOUNT OR THE FEE WAS $246,662.

THE INCREASE WAS THE RESULT OF THE ESSER FUNDS THAT WE HAD AVAILABLE THAT WE USED COOPERATIVES IS THE INCREASE.

LAST YEAR'S COOPERATIVE FEE WAS IN THE LAST COUPLE OF YEARS HAVE RANGED BETWEEN 84 AND 97,000.

THIS PARTICULAR INCREASE IS DUE TO THE ESSER FUNDS THAT WE HAD AND USED THE COOPERATIVES TO MAKE THOSE PROCUREMENTS.

THIS IS AN INFORMATION ITEM AND I'LL BE HAPPY TO ENTERTAIN ANY QUESTIONS THAT YOU MIGHT HAVE.

ANY QUESTIONS OF THE COMMITTEE? MISS STANLEY, GO RIGHT AHEAD.

SO JUST TO CLARIFY, SO WE PAID $246,000 IN FEES.

IN FEES. AND THEN THE SERVICES WERE ADDITIONAL? YES. THOSE ARE THE FEES.

YES. OKAY. THANK YOU.

AGAIN, MR. BOOKER, WHAT WOULD YOU SAY IS A NORMAL YEAR FOR US WITH RESPECT TO THOSE? WITHOUT THE ESSER FUNDS, IT'S AVERAGE BETWEEN 84 AND $97,000 A YEAR FOR THE FEE PORTION.

AND WHAT IS THE NORMAL VOLUME THAT GOES THROUGH THE COOPERATIVE? WE'RE TALKING THIS YEAR WAS ABOUT $248 MILLION DOLLARS.

NORMALLY IT'S ALMOST HALF OF THAT.

GOTCHA. GOTCHA.

THANK YOU. OKAY, BOARD.

LET'S MOVE THEN WE'RE MOVING ON TO ITEM THREE.

THIS IS ITEM 4, SECTION A, NUMBER THREE, WE'RE GOING TO RECEIVE THE FOURTH QUARTER INVESTMENT REPORT.

[00:05:08]

GOOD AFTERNOON, COMMITTEE CHAIR, MR. MILLER AND FINANCE COMMITTEE AND DR.

LOPEZ. WE CAN LOOK AT THE FOURTH QUARTER AND ANNUAL OR IF YOU WANT TO LOOK AT THE ANNUAL, WE CAN GO AHEAD AND JUST GO THROUGH THE ANNUAL BECAUSE IT'S REALLY THE SAME INFORMATION.

LOOKING AT THE INTEREST COMPARISON AND THIS IS REALLY WHERE THE MEAT OF IT IS, IS WHAT DID WE EARN ACROSS THE DIFFERENT FUNDS THAT WE HAVE? AND I SKIPPED PAGE 42 ON THE LIST WHERE IT IS THE INTEREST INCOME COMPARISON.

AND THEN TO FINISH UP THIS GOES BACK FROM 2010 AND BRINGS IT FORWARD ALL THE WAY TO 2023. SO LOOKING AT OUR ANNUAL INTEREST COMPARISON AND OUR ANNUAL INTEREST IN GENERAL FUND TOWARDS THE END OF THE YEAR, THAT'S WHEN RATES STARTED INCREASING.

AND SO THAT'S WHERE WE STARTED SEEING THE BULK OF THE INTEREST INCOME MOVING FORWARD.

IT'S ONE OF THOSE THINGS WHEN YOU HAVE MONEY, YOU LIKE TO SEE INTEREST RATES COME UP.

AND SO THAT DOES BENEFIT THE SCHOOL DISTRICT IN INVESTMENTS AS WE AND THAT IS SOMETHING THAT WE TAKE VERY SERIOUSLY AND WE WANT TO MAKE SURE THAT WE'RE MAXIMIZING OUR INVESTMENTS WHILE STAYING OUR LIQUIDITY LEVELS SO THAT WE DON'T GET IN A PROBLEM AREA. BUT LOOKING AT THAT LAST COLUMN, GENERAL FUND, THE INVESTMENTS WAS $13,155,709.06 WAS THE INTEREST EARNED FOR THE YEAR IN GENERAL FUND FOR OUR FOOD SERVICE WAS $739,297.68.

DEBT SERVICE $2,213,618.97.

AND FOR CAPITAL PROJECTS $331,439.03.

FOR A TOTAL NET INTEREST INCOME OF $16,440,064.74.

VERY GOOD, WHICH IS A LOT BETTER THAN THE 0.11% RATES THAT WE WERE SEEING BACK A FEW YEARS AGO TO SEE RATES NOW HITTING FIVE AND OVER SO IN OUR POOL.

SO THAT'S SOMETHING THAT WE WILL WORK FOR AND WORK THROUGH OUR INVESTMENTS TO MAKE SURE THAT WE MAXIMIZE WHAT WE CAN BY STAYING AND ALSO STAYING LIQUID.

VERY GOOD COMMITTEE.

IS THERE ANY QUESTIONS FOR MR. DODDS? I DO WANT TO ASK ONE WITHIN WITH RESPECT TO THE ESPECIALLY THE 13 MILLION IN THE GENERAL FUND.

DOES ANYBODY IN THE ROOM KNOW HOW THAT COMPARED TO THE BUDGET WE HAD FOR IT.

WE HAD BUDGETED 10 MILLION FOR THAT.

AND SO WE WERE OVER BUDGET ON THAT REVENUE.

THAT'S WHERE YOU WANT TO BE OVER BUDGET IN REVENUES.

SO THAT'S FINE. [LAUGHTER] NO, NO, I JUST KNEW THAT WE HAD BUDGETED PRETTY AGGRESSIVELY, BUT I DIDN'T REMEMBER THAT AGGRESSIVE.

SO THAT'S THAT'S FINE THAT GOES TO HELP WITH OUR OPERATING PERFORMANCE.

WELL AND I KNOW THROUGH THE YEAR AT MY PREVIOUS DISTRICT, WE STARTED OFF SMALLER BECAUSE THE RATES WAS A LOT LESS AT THAT TIME.

BUT BY THE END OF THE YEAR WE HAD INCREASED THAT QUITE SIGNIFICANTLY.

AND I'M SURE THAT I DIDN'T TALK TO MISS DAVENPORT YET, BUT I'M SURE THAT THERE WAS ADJUSTMENTS THROUGH THE YEAR.

SUPER. ANY OTHER QUESTIONS? OKAY. BOARD WE'LL MOVE ON TO ITEM FIVE, REVIEW THE MONTHLY FINANCIALS.

THANK YOU.

LOOKS LIKE ALLISON DAVENPORT IS HERE TO SEE US.

THERE IT IS. MR. MILLER, BOARD OF TRUSTEES, DR.

LOPEZ, BEFORE YOU ARE THE JULY 2023.

SO JUST ONE MONTH INTO THE FISCAL YEAR.

BUT YOU WILL SEE THE NEW BUDGET AND ACTUALS IN ADDITION TO ESSER TWO AND THREE.

AND WE'D BE HAPPY TO ADDRESS ANY QUESTIONS YOU HAVE ON THESE.

OKAY. IT'S EARLY IN THE GAME.

ANYBODY GOT ANY QUESTIONS SO FAR? LINDA GRIFFIN.

YES. THANK YOU FOR THE UPDATE ON THE ESSER FUNDS.

AND AS YOU NOTED IN THE REPORT ESSER TWO IS EXPIRING AT THE END OF SEPTEMBER THIS MONTH.

[00:10:07]

WE ARE IN THE PROCESS OF WE WILL DEPLETE ALL THE FUNDS TO THE PENNY.

SO YOU WILL. BUT WE HAVE A FEW MORE WEEKS LEFT.

WE'RE WAITING FOR A FEW ITEMS TO COME IN.

AND THEN WE ALSO HAVE A 90 DAY CLOSEOUT PERIOD WITH TEA.

SO OUR FINAL REQUEST FOR REIMBURSEMENT FOR TEA IS NOT DUE.

WE'LL DO IT RIGHT BEFORE WINTER BREAK.

SO WE HAVE TIME TO CLAIM ALL OF OUR MONEY? EVERY PENNY. YOU HEARD IT.

YES. AND THEN ONE MORE YEAR ON ESSER THREE.

SO WE WILL DO THE.

SAME THING TO MAKE SURE WE'RE NOT LOSING ANYTHING AT THE END OF SEPTEMBER.

ANY OTHER QUESTIONS? THANK YOU. BOARD WE'LL MOVE ON TO ITEM 4 A SIX REVIEW JULY 2023 TAX REPORT.

IT LOOKS LIKE KRISTI COOPER IS COMING FORWARD ALWAYS WITH GOOD NEWS.

GOOD AFTERNOON, MR. MILLER, BOARD OF TRUSTEES, AND DR.

LOPEZ. THE ITEM YOU HAVE BEFORE YOU IS JULY COLLECTION REPORT REFLECTING 98.73% COLLECTED OF THE 2022 BASE LEVY.

THERE WERE ONLY TWO REFUNDS WHICH EXCEEDED $500.

I'LL BE HAPPY TO ANSWER ANY QUESTIONS THAT YOU MAY HAVE.

ANY QUESTIONS BOARD? MR. GLICK.

THANK YOU, SIR. SO THE QUESTION I SEEM TO GET EVERYWHERE I GO, ESPECIALLY IN ROWLETT, IS IF YOU COULD TALK ABOUT WHAT THE TAX BILLS ARE GOING TO LOOK LIKE, WHAT YOU'RE PREPARING, WHAT YOU'RE ANTICIPATING IN THE ELECTION IN NOVEMBER.

SO THEY EVERYBODY'S TRYING TO FIGURE OUT ARE MY TAXES GOING TO BE LOWER.

AND I TRY TO TELL THEM UNOFFICIALLY YES, BUT I CAN'T OFFICIALLY SAY THAT.

SO COULD YOU MAYBE TALK A LITTLE BIT ABOUT THAT SO THEY'RE MORE AWARE OF WHAT'S GOING ON? OKAY. WE HAVE NOT ADOPTED OUR TAX RATE YET.

HOWEVER, WE DO KNOW ABOUT WHERE WE'RE GOING TO END UP BEING.

IN REGARDS TO CEILINGS THOSE ARE GOING TO GO DOWN ABOUT 15, 13 TO $1500 DEPENDING ON THEIR TAXABLE VALUES.

PEOPLE WHO HAVE JUST THE GENERAL HOMESTEAD, THE DIFFERENCE BETWEEN THE 40,000 AND THE 60,000 BASED ON THE RATE THAT WE'RE LOOKING AT RIGHT NOW IS ABOUT $631 MORE PER YEAR OF SAVINGS.

IN REGARDS TO ANYONE WHO HAS A ZERO BILL, THEY WILL RECEIVE A BILL THAT GIVES THEM THE DETAILS OF THEIR ACCOUNTS WITH WHAT IT WAS IF THE ELECTION DOES PASS AND IF IT DOESN'T, AND THE DIFFERENCE BETWEEN THE TWO.

JUST IN DOING THE CALCULATIONS FOR CEILINGS, BECAUSE WE HAVE SO MANY THINGS THAT GO INTO EFFECT THIS YEAR, THERE'S THREE DIFFERENT COMPONENTS TO THE RECALCULATION OF OUR $25,000 CEILING WELL IT WAS $23,000.

WE HAVE ABOUT 10,000 OF THEM THAT ARE NOW GOING TO BE ZERO.

SO THAT'S THAT'S PRETTY MUCH ALL I CAN GIVE YOU AT THIS TIME.

OKAY. ANYBODY ELSE? OKAY. THANK YOU, MS. COOPER. WE'RE GOING TO GO TO ACTION ITEM.

[IV.B. Action Items (Non Consent)]

FIRST UP WILL BE JOSEPH FIGARELLI.

AND WE'RE GOING TO BE LOOKING AT CONSIDERING APPROVAL OF BAND AND INSTRUMENT REPLACEMENT PROPOSAL.

BAND INSTRUMENT.

NOT BAND AND INSTRUMENT.

BAND INSTRUMENT REPLACEMENT.

GO AHEAD. THANK YOU.

GOOD AFTERNOON, MR. MILLER, BOARD OF TRUSTEES, AND DR.

LOPEZ. THANK YOU FOR REQUESTING THAT I SPEAK ON BEHALF OF OUR BAND PROGRAMS INSTRUMENT REPLACEMENT PLAN.

SCHOOL OWNED INSTRUMENTS PLAY A VERY IMPORTANT ROLE IN THE SUCCESS OF A MUSIC STUDENT OR MUSICAL ENSEMBLE.

THE BETTER THE INSTRUMENT, THE BETTER QUALITY OF SOUND THAT WILL BE PRODUCED.

THIS WILL ALLOW OUR STUDENTS OR ENSEMBLES TO RANK HIGHER AT UIL AND TMEA COMPETITIONS WHICH ARE SOLO AND ENSEMBLE, REGION, AREA, STATE TRYOUTS, MARCHING CONTESTS AND CONCERT AND SIGHT READING COMPETITIONS.

A LIST CREATED BY SELMER MUSIC COMPANY, WHO IS AN INSTRUMENT MANUFACTURER, SHOWS THE AVERAGE LIFESPAN OF EACH INSTRUMENT.

THE COMPARISONS ARE FOR THREE CATEGORIES OF INSTRUMENTS HIGH QUALITY, AVERAGE QUALITY, AND LOW QUALITY.

HIGH QUALITY HAS A 10 TO 15 YEAR LIFESPAN.

AVERAGE QUALITY HAS A 4 TO 10 YEAR LIFESPAN, AND LOW QUALITY HAS A 2 TO 5 YEAR LIFESPAN.

MOST OF OUR INSTRUMENTS ARE IN THE AVERAGE QUALITY RANGE, SO WE WILL BASE OUR GISD LIFESPAN RESEARCH ON TEN YEARS.

THE FOLLOWING SLIDES SHOW SEVERAL OF OUR SCHOOL'S INSTRUMENT INVENTORY.

THE INSTRUMENTS MARKED IN RED ARE TEN YEARS OR OLDER.

THE SLIDE YOU SEE HERE IS ROWLETT HIGH SCHOOL.

88% OF THEIR INVENTORY IS TEN YEARS OR OLDER.

[00:15:02]

66% OF THEIR INVENTORY IS TEN YEARS OR OLDER.

JACKSON MIDDLE SCHOOL 88% OF THEIR INVENTORY IS TEN YEARS OR OLDER.

HUDSON MIDDLE SCHOOL, 74% OF THEIR INVENTORY IS TEN YEARS OR OLDER.

AND COYLE MIDDLE SCHOOL, 83% OF THEIR INVENTORY IS TEN YEARS OR OLDER.

THIS SLIDE SHOWS THE PERCENTAGE OF INVENTORY THAT ARE TEN YEARS OR OLDER FOR ALL 19 BAND PROGRAMS. AS YOU CAN SEE, THE MAJORITY OF OUR INSTRUMENTS ARE TEN YEARS OR OLDER AND IT'S 70 TO 80% OF ALL SCHOOLS.

HERE IS A PICTURE OF A BRAND NEW BARI SAX.

AND HERE IS A PICTURE OF ONE OF OUR BARI SAXES.

HERE IS A PICTURE OF A BRAND NEW TUBA.

AND HERE IS A PICTURE OF ONE OF OUR TUBAS.

AND HERE IS A PICTURE OF A BRAND NEW TRUMPET.

AND THIS IS ONE OF OUR TRUMPETS.

THE FOLLOWING SLIDE IS A COLLAGE OF SEVERAL OF OUR CURRENT INSTRUMENTS.

AND AS YOU CAN SEE, THESE INSTRUMENTS ARE OLDER AND NOT IN GOOD SHAPE.

AFTER ANALYZING THE NEED AND COST OF OUR CURRENT INVENTORY, FINE ARTS IS PROPOSING THE FOLLOWING PLAN IN ORDER TO ENSURE THAT OUR STUDENTS HAVE NEW QUALITY INSTRUMENTS FOR THE YEARS TO COME.

MIDDLE SCHOOLS WOULD RECEIVE $400 PER STUDENTS BASED ON THEIR PROGRAM ENROLLMENT.

THIS WILL ACCOMMODATE ADVANCED AND BEGINNER BANDS.

AS YOU CAN SEE, AUSTIN ACADEMY HAS 216 STUDENTS ENROLLED IN THE BAND.

YOU MULTIPLY THAT TIMES 400 COMES OUT TO $86,400 PER YEAR.

THE TOTAL YEARLY AMOUNT FOR ALL MIDDLE SCHOOLS WOULD BE $883,600.

HIGH SCHOOLS WOULD RECEIVE $600 PER STUDENT BASED ON THEIR PROGRAM ENROLLMENT AS WELL.

THIS WILL ACCOMMODATE FOR CONCERT AND MARCHING BANDS.

AS YOU CAN SEE, SAME THING.

GARLAND IS 165 STUDENTS TIMES 600 IS $99,000 YEARLY.

THE TOTAL YEARLY AMOUNT FOR ALL HIGH SCHOOLS IS $672,000.

ANY QUESTIONS? OKAY, BOARD. WE'VE HAD THIS PRESENTATION.

ANY OF THE COMMITTEE MEMBERS HAVE QUESTIONS? MR. BEACH.

MR. FIGARELLI. AND MAYBE I'M OFF BASE HERE.

I DON'T KNOW. BUT DIDN'T WE USED TO HAVE A COMPANY THAT WE IS THIS IS FOR US TO PURCHASE AND TO KEEP FOR US.

I MEAN, IT WOULD BE OUR INSTRUMENTS.

IT WOULD BE OUR SCHOOL OWNED INSTRUMENTS THAT WE WOULD HAVE AND ARE ON OUR INVENTORY TO BE ABLE TO LOAN OUT TO OUR STUDENTS.

OKAY. AND WHEN DID WE START DOING THAT? WHEN WOULD WE START? WHEN DID WE START HAVING OUR OWN INVENTORY THAT WE GAVE TO STUDENTS? BECAUSE I CAN REMEMBER WHEN OF COURSE, THIS WAS WAY BACK WHEN TOO.

I WAS ASSISTANT PRINCIPAL AT JACKSON THAT WE HAD A COMPANY THAT WENT AROUND AND THERE WAS A RENTAL SITUATION.

IS THAT NOT AVAILABLE ANYMORE? YES, THERE'S SEVERAL PARTS.

THERE'S COMPANIES THAT COME OUT AND THEN THE PARENTS COME IN AND THIS WHAT WE CALL OUR BEGINNER BAND DRIVE, AND THEN THE PARENTS PURCHASE THOSE INSTRUMENTS.

BUT WE HAVE A LOT OF INSTRUMENTS THAT WE PURCHASE OURSELVES AND WE OWN THEM THAT WE CAN GIVE TO THE STUDENTS EITHER FOR BETTER QUALITY THAT OUR STUDENTS CANNOT PURCHASE BECAUSE OF THE COST OF IT, OR FOR STUDENTS THAT DON'T HAVE THE NEED, I MEAN, DON'T HAVE THE ACCESS TO BE ABLE TO BUY THOSE INSTRUMENTS.

WE HAVE A SET OF THOSE INSTRUMENTS.

SO THIS IS WHAT WE'RE TALKING ABOUT HERE.

THIS HAS BEEN GOING ON SINCE IF YOU CAN SEE SOME OF OUR INVENTORY SINCE THE 90S AND WE'VE ALWAYS PURCHASED INSTRUMENTS TO BE ABLE TO HAVE IN HOUSE TO BE ABLE TO FURNISH OUR BANDS.

AND SO THIS WOULD BE JUST TO BE ABLE TO UPDATE THE INVENTORY THAT WE HAVE NOT BEEN ABLE TO KEEP UP WITH.

ON THOSE THAT STUDENT ENROLLMENT THAT YOU SHOW THERE ON THAT ON THE SLIDE, FOR AN EXAMPLE, LET'S TAKE GARLAND HIGH SCHOOL, 165 STUDENTS.

YES, SIR. HOW MANY OF THOSE STUDENTS OWN THEIR OWN INSTRUMENTS THAT ARE BRAND NEW THAT WE'RE TALKING ABOUT? WHEN YOU'RE TALKING ABOUT 165, YOU'RE TALKING ABOUT BUYING 165 FOR ALL.

IS THAT CORRECT? NO, NO.

WHAT WE WERE TALKING ABOUT IS BUYING A SET OF INSTRUMENTS, AND THAT SET OF INSTRUMENTS CAN BE A MAGNITUDE OF INSTRUMENTS TO SATISFY THE MAJORITY OF OUR BAND PROGRAM.

WHAT WE LOOK AT IS THE ENROLLMENT OF THE BAND PROGRAM NUMBER ONE, WHICH IS THIS 165.

SO WE DON'T SURPASS THAT.

BUT WITHIN THAT AMOUNT, WHICH ARE THE INSTRUMENTS THAT WE PROVIDE IN THERE, SUCH AS LIKE TROMBONES, TUBAS, EUPHONIUMS, BASSOONS, OBOES, SOME OF THESE INSTRUMENTS THAT ARE VERY COSTLY.

WE PROVIDE THOSE ON A YEARLY BASIS FOR OUR STUDENTS.

[00:20:01]

IT WOULDN'T BE A REPLACEMENT FOR EVERY KID.

IT WOULD BE REPLACING THE MAJORITY OF INSTRUMENTS THAT WE LOAN OUT ON A YEARLY BASIS.

A LOT OF OUR KIDS WILL HAVE THEIR INSTRUMENTS THAT THEY PURCHASE THEMSELVES.

BUT THERE ARE SOME FOR THERE'S A COUPLE OF CASES IF YOU WANT TO SET UP YOUR TOP ENSEMBLES AS WE'RE COMPETING FOR HONOR BANDS OR FOR MARCHING BANDS TO TRY TO ADVANCE INTO STATE MARCHING, IT IS GOOD TO HAVE THE BEST QUALITY OF INSTRUMENTS FOR THEM TO BE ABLE TO PERFORM ON.

SOMETIMES OUR INSTRUMENTS, OUR STUDENTS, EVEN THOUGH THEY PURCHASE THEIR OWN INSTRUMENTS, THEY'RE NOT THE TOP BOX STRADIVARIUS BRANDS OR FOX THAT THEY NEED TO BE ABLE TO HAVE THE SAME QUALITIES THAT SOME OF THE DISTRICTS NATURALLY ALREADY ARE ABLE TO BUY OR PURCHASE.

SO THAT WAY WE CAN KEEP A SET OF INSTRUMENTS THAT ARE OF HIGH QUALITY AND THEN WE CAN KEEP A SET FOR OUR STUDENTS THAT HAVE THE NEED.

SO IT'S NOT NECESSARILY EVERY SINGLE KID, IT JUST BE A SET OF INSTRUMENTS THAT WE WOULD HAVE TO HELP OUT WITH THE WHOLE ENTIRE PROGRAM.

WITH THAT BEING SAID, AND OF COURSE, JUST LIKE WE DO WITH OUR LAPTOPS AND, YOU KNOW, THAT WE HAVE THAT OUR KIDS ARE TEARING THEM UP OR WHATEVER THE CASE MAY BE.

IS THERE ANY PROTECTION AS FAR AS THE DISTRICT IS IF WE DO PURCHASE THESE ON THE CHILDREN THAT ARE TAKING THIS? BECAUSE A STUDENT MAY GO IN AND TRY TO BE A TRUMPET PLAYER AND NOT LIKE IT OR WHATEVER, AND WHAT ARE WE DOING TO PROTECT THAT OR THE INTEREST OF THE DISTRICT? I'M FOR ALL OF THEM GETTING A NEW INSTRUMENT.

I WANT THE BEST THAT WE CAN GET FOR THEM, BUT I WANT ALSO TO HAVE THE PROTECTION THAT WE CAN HAVE.

SO YES, AND WE CAN LOOK INTO THAT.

I MEAN, WE CAN PURCHASE IF WE NEED TO, YOU KNOW, SOME PROTECTION PLANS.

OUR TEACHERS ALSO MONITOR WEEKLY ON THOSE INSTRUMENTS THAT WE LOAN OUT TO MAKE SURE THEY'RE TAKING CARE OF.

WE HAVE CONTRACTS WITH OUR STUDENTS AND OUR PARENTS FOR THEM TO BE REPLACED.

THERE'S MANY FORMATS THAT WE USE TO MAKE SURE THAT THE INSTRUMENTS ARE KEPT IN THE BEST CONDITION.

OKAY. THANK YOU. OKAY, MR. GLICK. THANK YOU, SIR.

LET'S TAKE ONE OF THE SPECIFIC EXAMPLES.

LIKE WE GO TO THE SLIDE ON JACKSON.

SO UNDER THE CHART THAT YOU HAD, YOU INDICATED $400 PER STUDENT.

JACKSON WOULD BE $82,000.

SO IS THE $82,000 A RECURRING COST? SO THIS IS A BUDGET, A YEARLY BUDGET AMOUNT FOR HIGH SCHOOL AND MIDDLE SCHOOL.

FOR 82 WOULD BE FOR THIS PARTICULAR SCHOOL FOR JACKSON? YES, SIR. AND HOW MUCH? I WAS INVOLVED WITH THIS FOR MORE YEARS THAN I'D LIKE TO THINK.

HOW MUCH TODAY WOULD $82,000 BUY.

LET'S LOOKING AT THE JACKSON INVENTORY THERE.

HOW MUCH. YEAH.

WHAT WE DID MR. GLICK. THANK YOU. THAT'S A GREAT QUESTION.

WHAT WE DID IS WE LOOKED AT IT AS A TEN YEAR JOURNEY, WE CAN SAY, AND IN TEN YEARS, WHAT WOULD WE NEED YEARLY TO BE ABLE TO SATISFY, TO BE ABLE FOR US TO BE ABLE TO GET THE NEEDED INSTRUMENTS, TO BE ABLE TO MAKE OUR PROGRAM HAVE A HEALTHY INVENTORY.

SO WITH THAT BEING, WE SPREAD IT OUT AND THEN WE GATHER THE ENTIRE COST OF IT.

AND WHAT WE DID IS THEN WE BROKE IT DOWN BY INTENT AND THEN WE CAME OUT WITH OUR FORMULA WHEN WE DID THAT, THIS FOLLOWING THIS RIGHT HERE, THIS FORMULA OF $82,000 FOR PARTICULAR FOR JACKSON, IT WOULD GET US VERY HEALTHY.

BY THE END OF TEN YEARS, WE WOULD HAVE FULL INSTRUMENTATION.

THAT'S QUALITY FOR ALL OUR STUDENTS.

SO DO WE NEED I'M JUST MAKING A SUGGESTION OR A POSSIBILITY, A BIGGER INFLUX OF DOLLARS NOW TO CATCH UP? OR IS THIS JUST GOING TO BE A TIME THING AND IT'LL JUST BE THAT AMOUNT OF MONEY PER YEAR TO CATCH UP, BUT IT'LL TAKE A WHILE.

THIS IS A GOOD, HEALTHY PLAN THAT IT WILL GIVE US BETTER INSTRUMENTS IN THE COMING UP NEXT 3 TO 4 YEARS, WE WILL BE IN GOOD SHAPE, NOT ENTIRELY COMPLETE BECAUSE IT TAKES TEN YEARS.

BUT IF WE DO THIS, IT'S GOING TO GET US GOING PRETTY FAST.

AND I THINK THE POINT THAT YOU RAISED IS THAT WE COMPETE AGAINST OTHER SCHOOL DISTRICTS.

YES, SIR. AND WE TALKED BEFORE THE MEETING WE TALKED ABOUT THE FACT THAT THE STATE MARCHING CONTEST IS NOW GOING TO BE YEARLY RATHER THAN EVERY OTHER YEAR.

YES, SIR. WE COMPETE WITH SCHOOL DISTRICTS THAT FUND HAVE MUCH HIGHER BUDGETS TO FUND NEW INSTRUMENTS.

CORRECT. OF ALL TYPES.

AND IT DOES IT DOES AFFECT THE QUALITY OF YOUR PLAYING AND THE EVENTUAL SUCCESS OF PROGRAMS EITHER ON SOLO ENSEMBLE OR MARCHING CONTESTS.

SO, YES, SIR, I'M VERY MUCH IN FAVOR OF US CATCHING UP AS QUICKLY AS POSSIBLE FOR BOTH AT THE MIDDLE SCHOOL AND THE HIGH SCHOOL LEVEL.

YES, SIR. MR. FIGARELLI, I THINK WHAT MR. GLICK WAS GETTING AT WAS TWOFOLD.

WHEN WE LOOK AT JACKSON MST BAND, AND WE GIVE A SET AMOUNT, WHATEVER THAT AMOUNT IS, RIGHT?

[00:25:07]

CORRECT. SO WE'RE GOING WITH THE PRIOR YEAR'S TOTALS.

AND LET'S JUST SAY A BAND HAS 200, 200 TIMES 400.

YOU CAN DO THE MATH, BUT WE CAN'T JUST BUY INSTRUMENTS BECAUSE NOW WE HAVE TO MAINTAIN THEM.

WE NEED TO MAINTAIN THEM.

SO THERE'S GOING TO BE CERTAIN COSTS THAT GO IN, LIKE WITH EVERY PROGRAM, MAKING SURE EVERYTHING'S IN WORKING ORDER, RIGHT? SO PART OF THE BUDGET WOULD HAVE TO GO TO THAT.

AND I THINK WHAT MR. GLICK IS SAYING, WOULD IT MAKE MORE SENSE TO DO A ONE TIME? I'M NOT PUTTING MONEY IN OUT THERE, BUT LIKE A DOUBLE JUMP FOR ALL THE BANDS AND THEN THE NEXT WAVES COME.

SO THEN THAT WAY WE CAN NOW MAINTAIN YEAR ONE INSTRUMENTS AND STILL HAVE MONEY FOR MORE PURCHASING.

BECAUSE I THINK THE FEAR IS, IS THAT, YEAH, YEAR ONE, LET'S SAY WE BUY THESE INSTRUMENTS, BUT THEN THERE'S SOME ON THE CUSP AND WE'RE SPENDING MONEY ON ALL THESE OTHER PERIPHERALS THAT WE DON'T FORESEE, AND ALL THAT MONEY DOESN'T GO INTO NEW INSTRUMENTS.

I THINK THAT'S WHAT THEY'RE LOOKING AT.

ABSOLUTELY. WHAT YOU'RE SAYING IS AND WE CAN PUT MORE UP FRONT, IT'S JUST GOING TO MAKE THE DOLLAR AMOUNT BIGGER.

OBVIOUSLY, THIS IS A WAY TO DIVIDE IT UP A LITTLE BIT MORE.

I THINK HE WAS POLITELY SAYING THAT.

[LAUGHTER] IT'S OKAY IF THE DOLLAR.

SO. YES.

MR. JOHNSON, THANK YOU.

AS I EXPECTED, MR. GLICK KIND OF ASKED A LOT OF THE SIMILAR QUESTIONS THAT I HAD.

I ALSO BELIEVE THAT WE MIGHT NEED TO DO AN INFUSION KIND OF AT FIRST.

I DO KNOW ABOUT THE COST OF THESE INSTRUMENTS.

I KNOW, FOR INSTANCE, A HOLTON INTERMEDIATE FRENCH HORN COST APPROXIMATELY $5,700 BRAND NEW.

DON'T ASK ME HOW I KNOW THAT, BUT AS YOU CAN SEE EVEN WITH THE TYPE OF MONEY THAT WE'RE TALKING ABOUT, WE'RE NOT TALKING ABOUT REPLACING ALL OF THESE INSTRUMENTS THAT ARE NOT EVEN CLOSE.

YOU'RE GETTING A FRACTION OF WHAT NEEDS TO BE REPLACED.

WE MADE A SIGNIFICANT INVESTMENT IN BAND TRAILERS LAST YEAR, THE FIRST OF WHICH WAS DELIVERED.

YAY. MORE ARE ON THE WAY.

AND IF YOU CAN BRING UP THE PICTURE OF THAT, WHAT WAS IT, THE BARI SAX THAT YOU HAD UP THERE? WE DON'T NEED A BAND TRAILER THAT WE CAN THROW THAT IN THE BACK OF DR.

LOPEZ'S TRUCK. IT'S FINE.

[LAUGHTER] SO YOU CAN JUST DRIVE IT THERE.

BUT THE POINT BEING, WE MADE A BIG INVESTMENT TO PROTECT THE INSTRUMENTS.

WE NEED INSTRUMENTS WORTH PROTECTING.

AT THIS POINT, I DO AGREE WITH DR.

LOPEZ EVERY SINGLE YEAR TO MEET MR. BEACH'S POINT.

INSTRUMENTS GET BANGED UP.

I MEAN, THEY JUST DO. I MEAN, THEY'RE HEAVY.

AND YOU HAVE ESPECIALLY IN THE MIDDLE SCHOOL YEARS, YOU HAVE KIDS THAT AREN'T REALLY BIG ENOUGH TO BE HAULING THESE THINGS AROUND SOMETIMES AND THEY BASH THEM IN.

YOU GET DENTS AND THEY GET SENT OFF TO REPAIR EVERY SUMMER.

YOU HAVE TO PAY FOR THAT.

AND SOME OF THIS MONEY IS GOING TO HAVE TO GO TOWARDS THAT.

YOU CAN REPAIR THINGS FOR A WHILE AND SOMETIMES THEY JUST STOP BEING REPAIRABLE.

BUT I'M KIND OF ON BOARD WITH WHAT MR. GLICK AND DR. LOPEZ HAS SAID.

I THINK WE DEFINITELY NEED TO DO MORE MONEY UP FRONT.

OTHERWISE YOU'RE JUST GOING TO END UP IN A SITUATION WHERE BY THE TIME YOU GET THROUGH, YOU SAY IT'S A TEN YEAR CYCLE.

WELL, BY THE TIME THE END OF THE 10TH YEAR, WE'RE BACK TO ALL THE STUFF IN YEAR ONE NEEDS TO BE REPLACED, CORRECT.

SO SO AND WE'RE LOOKING TO TRY TO GET AHEAD OF THE GAME, NOT JUST KEEP UP WITH IT.

SO MY UNDERSTANDING IS WE HAVE NOT DONE INSTRUMENT REPLACEMENT FOR THE PAST 4 OR 5 YEARS, SO WE HAVE TO CATCH UP ON THIS.

I DO THINK WE'RE GOING TO NEED SOME TYPE OF REGULAR BUDGET ITEM THAT'S RECURRING ON THIS.

BUT I THINK THAT MAYBE AT LEAST DOUBLING THE FIRST YEAR IS A SIGNIFICANT STEP TOWARDS GETTING THESE INSTRUMENTS REPLACED.

THANKS. MISS STANLEY.

I'LL JUST BEAT THE HORSE.

I HAVE TO AGREE.

WHAT BOTHERS ME ABOUT THAT TEN YEAR PLAN IS THAT IF OUR AVERAGE LIFE SPAN IS TEN YEARS, IF WE COME ACROSS A YEAR OR TWO WHERE WE CAN'T DO SOMETHING BECAUSE OF SOME UNFORESEEN, THEN WE'LL BE BACK IN THE SAME SHAPE.

SO I TEND TO LIKE TO HEDGE MY BETS TO WHERE WE'RE REPLACING BEFORE WE GET TO THAT TEN YEAR IN CASE WE HAVE TO HAVE THAT LITTLE BUY.

SO THAT'S JUST MY THOUGHTS WHEN I LOOKED AT IT.

MS. GRIFFIN. YES, I TOO WAS A BAND PARENT AND WE'VE BEEN BUYING AS PARENTS INSTRUMENTS I KNOW SINCE 1998.

[00:30:07]

I DON'T KNOW EXACTLY WHEN WE GOT OFF OF RECYCLING AND THE REPLACEMENT SCHEDULE.

MY QUESTION IS, THIS IS A VERY DETAILED PLAN OF WHAT IS NEEDED.

WHAT I NEED NEXT IS WHAT IS THE TIMEFRAME OF US WANTING TO IMPLEMENT THIS IN TERMS OF WHAT WE WANT TO SPEND BASED ON THE COMMENTS THAT YOU'VE HEARD FROM THE BOARD TODAY AND WHAT DO THOSE DOLLAR AMOUNTS LOOK LIKE AND WHERE IN THE BUDGET CAN WE? MR. DODDS HAS ALREADY GIVEN ME THE EYE OVER HERE.

WHERE IN THE BUDGET CAN WE FIND THE THE DOLLARS? SO IT'S GOOD TO CONCEPTUALLY AGREE TO THIS.

BUT THE RUBBER MEETS THE ROAD.

AND WHAT'S THE NEXT PLAN OF WHAT WE ARE PROPOSING FOR THE NEXT YEAR'S BUDGET SO THAT WE CAN GET READY FOR THIS AND HOW WE WILL MAKE THIS AND REOCCURRING BUDGET LINE ITEM EVERY YEAR TO KEEP UP.

MY SECOND QUESTION IS WITH THE INSTRUMENTS THAT WILL NEED TO BE DISCARDED, I WOULD REALLY LIKE TO SEE THOSE DISTRIBUTED BACK IN OUR COMMUNITY FOR ELEMENTARY KIDS.

AND THERE'S A WAY YOU CAN DO THAT THROUGH CHURCHES AND OTHER ORGANIZATIONS, BECAUSE ONE OF THE THINGS THAT WE'RE MISSING IN THE WELL, LET ME NOT SAY MISSING WELL, I'VE SAID IT THAT WE'RE MISSING IN THE TRI-CITIES IS THAT WE DON'T HAVE A FINE ARTS PRESENCE IN TRYING TO MOTIVATE YOUNGER KIDS TO GET STARTED BECAUSE THEY MAY LOOK BAD, BUT OLD INSTRUMENTS DO PLAY.

SO I WOULD LIKE TO SEE SOMETHING BACK IN THE COMMUNITY WHEN WE GET READY TO DISCARD THESE ONES THAT WE CAN NO LONGER USE. THANK YOU.

YES, MA'AM. MR. ROBERT. MR.. SELDERS, JUST A QUICK QUESTION.

YOU TALKED ABOUT THESE ESTIMATES BEING BASED ON STUDENT ENROLLMENT IN BAND AS THAT ENROLLMENT CHANGES FROM YEAR TO YEAR, WILL THAT INFORMATION BE ROLLED BACK AND COME BACK BEFORE US IN TERMS OF THE AMOUNT THAT WE NEED TO ALLOCATE ON ANY GIVEN YEAR? ABSOLUTELY. YEAH, WE CAN DO THAT.

ABSOLUTELY. ALL RIGHT. OKAY.

JUST REAL QUICK, MR. GLICK. YOU GOT ANOTHER COMMENT? YES. I WAS NOT EXPECTING THIS TO BE SOMETHING WE WOULD LOOK AT FOR NEXT BUDGET CYCLE, BUT HOPEFULLY DO SOMETHING IN THIS CURRENT BUDGET CYCLE.

THANK YOU. BUT WE NEED TO GET THAT.

WE NEED TO GET THAT ON THE TABLE AND NOT LEAVE HERE WITH SEVEN DIFFERENT DIRECTIONS OF WHERE WE'RE GOING TO PROCEED.

SO IN RECAP, WHAT I'M HEARING IS THIS IS SOMETHING WE WANT TO LOOK FORWARD TO.

WE WANT AN INFLUX GREATER THAN WHAT WE'RE DOING FOR THE FIRST YEAR CYCLE, PREFERABLY A MINIMUM OF TWO YEARS.

IF WE COULD DO MORE THAN TWO YEARS, THEN THAT WOULD BE GREAT AND THEN KEEP THE SAME FORMULA.

I'M NOT SAYING THE SAME NUMBERS BECAUSE MR. SELDERS IS RIGHT. THE NUMBERS CAN CHANGE.

MAYBE KIDS GET MORE EXCITED ABOUT COMING INTO BAND BECAUSE OF THE NEW INSTRUMENTS, RIGHT? NEW BAND TRAILERS.

THEY, YOU KNOW, ALL OF THOSE THINGS GET PEOPLE EXCITED ABOUT THE ARTS.

SO WE KEEP THE SAME FORMULA 600 PER STUDENT FOR HIGH SCHOOL, 400 PER STUDENT FOR MIDDLE SCHOOL.

AND WHEN WE HAVE THAT FINALIZED, WE BRING IT TO THE BOARD FOR APPROVAL.

CORRECT. OKAY.

GOT IT. THANK YOU.

BOARD. ANY OTHER QUESTIONS? I DID JUST WANT TO FOLLOW UP.

I THINK PEOPLE TOUCHED ON IT.

BUT AS INSTRUMENTS MATURE OUT OF LIKE HIGH SCHOOL, DO WE PASS THEM DOWN TO JUNIOR HIGH? I MEAN, ARE THEY PASSED DOWN? BECAUSE IF AN INSTRUMENT CAN BE REPLACED, I WOULD HATE TO EVER SEE IT DISCARDED.

I MEAN, NOT REPLACED, REPAIRED.

I WOULD HATE TO SEE IT JUST DISCARDED BECAUSE MOST OF THESE INSTRUMENTS I DON'T KNOW ABOUT HORNS AND STUFF, BUT ANYTHING WITH WOOD IN IT GETS BETTER OVER TIME.

AND SO LIKE I'VE GOT A GUITAR FROM 1947, I WOULD NOT WANT TO REPLACE THAT EVERY TEN YEARS.

SO YOU'VE GOT DIFFERENT THINGS THAT GO ON.

I KNOW THERE'S DENTS AND BREAKAGE AND REPAIRS, ESPECIALLY WITH KEYS AND HORNS AND ALL THAT.

[00:35:02]

BUT IF WE DO REPLACE SOME INSTRUMENTS AS WE GO ON, WE DO IF WE HAVE AN EXCESS AMOUNT OF INSTRUMENTS, WE DO PASS THEM DOWN TO THE MIDDLE SCHOOLS OR TO OUR SECOND AND THIRD BANDS IN THAT PROGRAM.

SO IT'S FLEXIBLE.

WE JUST WHATEVER OUR STUDENT'S NEEDS ARE, WE MAKE IT HAPPEN WITH THE INSTRUMENTS THAT WE HAVE AVAILABLE.

OKAY. AND THEN HERE'S A CRAZY QUESTION.

I THINK WES BROUGHT UP AN IMAGE OF AN OLD SAXOPHONE.

APPROXIMATELY WHAT WOULD IT COST TO RESTORE THAT? I'M NOT SURE ABOUT THAT. I WOULD HAVE TO ASK THE COMPANY, BUT IT IS PRETTY.

IT DOES COST SOME MONEY.

YEAH. JUST FOR AN EXAMPLE. A TRUMPET IT WILL COST YOU ABOUT $2,000.

A TRUMPET, MORE OR LESS.

AND THE TRUMPET BRAND NEW IS YOU'RE LOOKING AT A QUALITY ONE IS ABOUT ALMOST $3,000, $3,500.

SO IT'S ALMOST HALF OF THE PRICE.

AND SEE, I THINK THAT'S GOOD INFORMATION FOR THE BOARD TO HAVE AS WE WAIT THROUGH, BECAUSE WE'RE GOING TO BE FACED WITH MAKING CHOICES WITH OUR ANY BUDGET DOLLARS.

I KIND OF SEE IT COMING FROM NOW ON, SO WE JUST NEED TO KNOW THOSE KINDS OF THINGS TOO, BECAUSE I THINK THERE'S GOING TO BE A TRADE OFF.

BOARD ANY OTHER QUESTIONS ON THIS? MR. SELDERS YEAH.

I DON'T KNOW IF YOU MENTIONED THIS.

I KNOW YOU TALKED ABOUT THE INVENTORY FOR THE HIGH SCHOOLS AND THE MIDDLE SCHOOLS, BUT AS WE GO THROUGH AND LOOK AT HOW WE WOULD ROLL OUT PURCHASE OF THESE INSTRUMENTS AND THEN DISTRIBUTION TO THE VARIOUS CAMPUSES, ARE YOU PLANNING TO START WITH THE ONES THAT HAVE THE HIGHEST NEED AND THEN ROLLING IT OUT FROM THERE? OR DO YOU HAVE A DIFFERENT PLAN? NO, THE PLAN IS THIS MONEY WILL GO TO THE DIRECTORS AND EACH PROGRAM AND THEY KNOW THEIR NEEDS EXACTLY WHAT THEY NEED.

YEAR ONE, IF WE WOULD FOLLOW THAT PLAN AND SO WITH THE AMOUNT THAT WE'RE GIVING TO THEM, THEY WOULD PURCHASE THE NEEDED INSTRUMENTS TO FILL THEIR PROGRAM'S NEEDS.

SO THE INSTRUMENTS, ONCE IT'S ORDERED, IT ARRIVES TO THEIR CAMPUSES.

OKAY. YOU KNOW WHO ELSE? OKAY. OKAY.

ALL RIGHT. THANK YOU SO MUCH.

THANK YOU FOR THIS ITEM.

OKAY. BOARD. THAT WAS B1.

LET'S GO TO 4B 2 CONSIDER APPROVAL OF BUDGET TRANSFERS AND AMENDMENTS TO THE 2023 2024 GENERAL FUND. ELISA CORDOVA-LONG AND WELCOME.

GOOD AFTERNOON. WELCOME.

THANK YOU. COMMITTEE CHAIR, BOARD MEMBERS AND DR.

LOPEZ. MY NAME IS ELISA CORDOVA-LONG.

I'M THE NEW BUDGET EXECUTIVE DIRECTOR OF BUDGET AND I'M HERE TO PRESENT THE BUDGET TRANSFERS AND AMENDMENTS TO THE GENERAL FUND, WHICH YOU HAVE BEFORE YOU IS THE SUMMARY OF THE CROSS FUNCTIONAL TRANSFERS AS WELL AS TO THE ONE AMENDMENT ITEM OF 5.3 MILLION AND IS THE TRANSFER SECO LOAN.

DO YOU HAVE ANY QUESTIONS? I THINK BEFORE WE GET STARTED, I'D LOVE MR. DODDS TO OFFICIALLY INTRODUCE YOU SO YOU COULD GET YOUR WELCOME TO THE GARLAND ISD FAMILY.

I KNOW. I LEANED OVER AND I GO, WAIT A MINUTE.

DO I KNOW HER? YES.

SOMEWHERE WE MISSED THE FULL ANNOUNCEMENT OF HIRING MS. LONG. THIS WAS ONE OF A GREAT ADDITION TO GARLAND ISD.

SHE CAME HIGHLY RECOMMENDED BY EVERYBODY WE TALKED TO, INCLUDING PAST PEOPLE THAT WENT ON TO OTHER DISTRICTS FROM HERE.

AND SO WE WERE EXCITED TO GET MS. LONG TO COME TO GARLAND, AND WE KNOW SHE'LL BE A GREAT ADDITION TO THE FAMILY AND WILL BE A BIG HELP IN OUR BUDGET AS WE'RE MOVING FORWARD.

SHE KIND OF GOT THROWN TO THE WOLVES TODAY TO GET SHE'S BEEN HERE SINCE SEPTEMBER 5TH.

SO JUST BUT WE'RE CERTAINLY GLAD THAT SHE'S HERE.

AND WE WANT TO WISH YOU A WARM WELCOME.

A GARLAND WELCOME.

SORRY THEY DIDN'T HAVE HATS ON TODAY FOR YOU, BUT WE WE CERTAINLY ARE GLAD THAT YOU'RE HERE.

SO. YES.

[APPLAUSE] SHE IS THE NEW BRANDY MAYO TO EASILY MAKE THE CONNECTION.

RIGHT. SO MS. LONG IS WHERE SHE COMES WITH A LOT OF GREAT EXPERIENCE AND WE'RE GLAD YOU'RE ON THE TEAM.

SO WE WEREN'T BEING RUDE WHILE YOU WERE PRESENTING.

YOU KNOW, WE'RE JUST WE'RE JUST GARLAND FRIENDLY HERE.

OKAY. SO WITH THAT BEING DONE, WELCOME.

THANK YOU. BY ALL MEANS WELCOME.

WE'RE GLAD TO HAVE YOU SERVING WITH US.

ARE THERE ANY QUESTIONS ON ITEM B 2?

[00:40:03]

THANK YOU. THANK YOU.

I'LL JUST GO TO B 3.

CONSIDER APPROVAL OF RECOMMENDATION FOR SALARY SCHEDULE ADDENDUM TO 2023 2024 SALARY SCHEDULES.

DR. GRADYNE BROWN.

GOOD EVENING, CHAIRMAN MILLER, BOARD OF TRUSTEES, SUPERINTENDENT LOPEZ, I HAVE BEFORE YOU AN AGENDA ITEM WHICH IS AN ADDENDUM TO OUR 23-24 SALARY SCHEDULE.

WE ARE CHANGING THE PAY GRADE FOR OUR TITLE 9 COORDINATOR ADMINISTRATOR FROM PAY GRADE 108 TO PAY GRADE 109.

OKAY. BOARD ANY DISCUSSION ON THIS ITEM? ONE OF THE QUESTIONS WAS, IS THIS GOING HOW IS THIS GOING TO AFFECT THE GENERAL FUND BUDGET? AND IF IT'S UNDER THE GRANTS DEPARTMENT, HOW LONG DO WE ANTICIPATE THAT PAY TO BE MANAGED? THIS POSITION IS IN 199.

IT IS NOT A TITLE POSITION.

IT WAS APPROVED IN OUR ORIGINAL BUDGET FOR 23-24.

AND THE IMPACT ON THE PAY GRADE WILL DEPEND UPON THE EXPERIENCE OF THE INDIVIDUAL WHO IS SELECTED FOR THE POSITION.

IF YOU LOOK AT YOUR EXHIBIT, WHICH SHOWS PAY GRADE 108, THE DAILY RATE FOR MIDPOINT AT PAY GRADE 108 IS $46,927, AND THE DAILY RATE FOR MIDPOINT FOR PAY GRADE 109 IS $50,259. WHEN WE ADD NEW EMPLOYEES TO OUR DISTRICT OR MOVE A NEW STAFF MEMBER TO A DIFFERENT POSITION, IT IS RARELY THAT ANYONE FALLS ABOVE THE MIDPOINT.

SO THE NEW SALARY FOR THE POSITION OF THE PERSON WHO HAS YET TO BE SELECTED FOR THE POSITION WILL FALL SOMEWHERE BETWEEN THE MINIMUM AND THE MIDPOINT.

WE, BECAUSE OF THE AMOUNT OF EXPERIENCE THAT IS REQUIRED FOR THIS POSITION, WE KNOW THAT THIS POSITION WILL NOT FALL AT THE MINIMUM DAILY RATE . OKAY.

MR. BEACH.

ANY REASONING FOR THE CHANGE OF PAY GRADE? YES, SIR. WE POSTED THE POSITION WITH THE LOWER PAY GRADE AND WE'RE UNABLE TO IDENTIFY ANY QUALIFIED CANDIDATES FOR THE POSITION.

ANY OTHER QUESTIONS? THANK YOU.

ANY OTHER QUESTIONS? MISS STANLEY? SO PART OF MY QUESTION WAS ANSWERED.

SO BASICALLY, WE'RE GOING TO UP IT IS THE POSITION STAYING EXACTLY THE SAME.

WE'RE JUST GOING TO INCREASE THE PAY GRADE BECAUSE WE GOT NO RESPONSE OR ARE WE ALTERING? GOOD QUESTION. GREAT.

YOU ALWAYS ASK GREAT QUESTIONS.

AND FOR THIS POSITION WE DID CHANGE THE JOB DESCRIPTION SOMEWHAT WHEN WE INCREASED THE PAY GRADE.

SO YES. ARE THERE ANY FURTHER QUESTIONS? ANYBODY ELSE.

BOARD? ALL RIGHT.

THANK YOU, MISS BROWN.

THANK YOU, DR.

BROWN. DID I SAY MISS BROWN? I'M JUST TRYING TO BE POLITE.

I'LL JUST GO TO B 4 NEW BIDS.

THIS IS ITEM A UNDER B 4 CONTRACT 1324.

CONSIDER APPROVAL OF PURCHASE OF METAL DETECTORS.

MR. BOOKER? YES, SIR.

ONCE AGAIN, TO THE MEMBERS OF THE BOARD OF TRUSTEES.

TO DR. LOPEZ. WE DO HAVE BEFORE YOU FOR YOUR CONSIDERATION THE PURCHASE OF METAL DETECTORS.

WE ARE USING A COOPERATIVE TO MAKE THAT PURCHASE, AND WE RECOMMENDED NOT TO EXCEED AMOUNT $250,000, WHICH WILL BE FUNDED OUT OF 290 AND 199.

THE INTENT IS TO DISTRIBUTE THESE TO OUR ELEMENTARY SCHOOLS AND BASED ON THE THREAT ASSESSMENT, COULD BE RELOCATED TO OTHER SCHOOLS.

THOSE ARE THE PROCUREMENT REVIEW OF THIS CONTRACT.

ANY QUESTIONS THAT YOU MIGHT HAVE?

[00:45:01]

MISS STANLEY. SO WHAT WE'RE GOING TO BE PURCHASING, WE BELIEVE, WILL BE GOING TO THE ELEMENTARY SCHOOLS? YES, THAT'S CORRECT.

CAN YOU JUST GIVE A LITTLE BIT MORE? ARE WE GOING TO BE PUTTING ACTUAL METAL DETECTORS THAT THE KIDS ARE GOING TO WALK THROUGH OR ARE WE JUST TALKING ABOUT THE WANDS THAT WE OFTEN.

GOOD EVENING. SO, YES, THESE ARE WALKTHROUGHS.

THEY'RE ALSO THEY'RE A BUNDLE.

SO THEY COME WITH A WALK THROUGH METAL DETECTOR.

THEY ALSO COME WITH A HANDHELD WAND AND CASTERS TO MOVE THEM AROUND EASILY.

SO, YES, THEY THEY CAN BE POSTED AT ELEMENTARY SCHOOLS.

AND LIKE MR. BOOKER SAID, WE CAN MOVE THEM FROM LOCATION TO LOCATION IF WE HAVE AN INCIDENT WHERE WE NEED TO MOVE MORE TO ONE LOCATION.

SO DO WE CURRENTLY HAVE OUR STUDENTS GOING THROUGH METAL DETECTORS AT ANY OF OUR FACILITIES? DURING FOOTBALL GAMES WE DO.

BUT DURING NORMAL CLASS? YES. WE DO NOT.

BUT WE THINK THAT WE'RE GOING TO NEED THEM AT THE ELEMENTARY LEVEL.

WE WILL NEED THEM AT THE ELEMENTARY SCHOOL AND MOVABLE TO HIGH SCHOOLS AND ELEMENTARY AND MIDDLE SCHOOLS, TOO, IF NEEDED.

I'M JUST STRUGGLING TO WRAP MY HEAD AROUND.

I KNOW THAT WE'LL BE HAVING THE NEW SECURITY AT THE DIFFERENT SCHOOLS, BUT IS IT A PARTICULAR EVENT THAT WE THINK WE'RE GOING TO BE USING THIS OR IS THIS GOING TO BE A NEW POLICY AND PROCEDURE THAT WE'RE GOING TO HAVE IN PLACE WHERE OUR STUDENTS ARE GOING TO PASS THROUGH METAL DETECTORS? WE CAN RUN THEM RANDOMLY.

SO WE CAN EITHER SCHEDULE METAL DETECTOR DAYS, WE CAN RUN THEM RANDOMLY.

WE CAN HAVE OUR ASOS, THE NEW PROGRAM THAT WE'RE PUSHING OUT, RUN, ASSIST WITH RUNNING THOSE METAL DETECTORS.

AND WE CAN ALSO HAVE OUR OPERATIONS OFFICERS RUN RANDOM METAL DETECTOR SEARCHES.

SO IS THIS JUST MORE OF WE WILL HAVE THEM, BUT WE WON'T NECESSARILY BE USING THEM ON A DAILY BASIS.

WE WILL BE USING THEM. WE WILL BE USING THEM FREQUENTLY, BUT THEY WILL NOT BE USED ON AN EVERYDAY BASIS AND ON ALL LOCATIONS.

I THINK THE QUESTION IS THEY'RE NOT LOCATED JUST AT LIKE AT ONE ELEMENTARY.

NOT EVERY ELEMENTARY IS GOING TO HAVE THESE.

THESE ARE PORTABLE DETECTORS THAT ARE GOING TO BE USED FOR RANDOM SEARCHES.

YOUR QUESTION MIGHT BE, WHY WOULD WE NOT HAVE IT AT SECONDARY SCHOOLS AS OPPOSED TO THE WANDS AND EVERYTHING ELSE? WHEN YOU'RE TALKING ABOUT THE SIZE OF SCHOOLS, THE TYPE OF KIDS THAT GO THROUGH, HOW MANY KIDS HAVE TO MAN THE FUNCTIONALITY, THESE ARE GREAT WAYS TO SEE THEIR CAPABILITIES BEFORE WE START BRANCHING OUT.

SO THIS IS THE FIRST STEP.

OKAY. I'M NOT SURE I'M THRILLED WITH IT, BUT OKAY.

MS. GRIFFIN. YES.

WOULD YOU EXPLAIN HOW WE DO RANDOM SEARCHES NOW? YES, MA'AM. BECAUSE IT'S NOT LIKE IT'S I THINK IT'S ALMOST LIKE THIS IS A TOTALLY NEW PROCESS.

YES, MA'AM. WE MAY BE GETTING NEW DEVICES, BUT THEY ARE RANDOM SEARCHES THAT GO ON EVERY DAY, EVERY DAY IN ALL OF OUR SCHOOLS.

SO WITHOUT REVEALING SECRET INFORMATION, CAN YOU JUST DO A HIGH LEVEL OF WHAT WE DO FOR RANDOM SEARCHES NOW? YES, MA'AM. SO THAT IS CORRECT.

EVERY SINGLE DAY OUR OPERATIONS OFFICERS ARE OUT CONDUCTING RANDOM SEARCHES, RANDOM CLASSROOMS. WE CONTRACT WITH A K-9 COMPANY THAT ALSO ASSISTS WITH RANDOM SEARCHES.

THOSE K-9, THE K-9 COMPANY, SEARCHES PARKING LOTS, RESTROOMS, HALLWAY AREAS.

SO EVERY SINGLE DAY WE ARE OUT CONDUCTING RANDOM SEARCHES.

I GET THAT. BUT AND MAYBE IT'S JUST A WORD GAME THAT I'M STRUGGLING WITH.

SO I GET THE RANDOM SEARCHES.

I GET THE I UNDERSTAND THE WANDS AND I UNDERSTAND THE METAL DETECTORS WE GO THROUGH AT THE CURTIS CULWELL AND THE FOOTBALL GAMES.

BUT IN MY MIND, I AM UNDERSTANDING THAT WE ARE NOW GOING TO HAVE A METAL DETECTOR AT A DOOR THAT OUR ELEMENTARY CHILDREN ARE GOING TO WALK THROUGH. THAT'S MY HANG UP.

IS THAT ARE WE TRULY BECAUSE THAT'S KIND OF A NEW THING THAT I WASN'T AWARE WE WERE HEADING IN THAT DIRECTION, THAT WE ARE GOING TO ACTUALLY START HAVING METAL DETECTORS AT DOORS FOR OUR CHILDREN TO PASS THROUGH IN ORDER FOR THEM TO GET ONTO CAMPUS .

ON A RANDOM BASIS. YES, THEY WILL BE AT SOME OF THE DOORS.

THEY WILL NOT BE RUN EVERY DAY.

AGAIN, THEY COULD BE RANDOM.

AND THIS IS NEW, THIS RANDOM COMING THROUGH THE METAL.

THE RANDOM. YES, MA'AM.

THE RANDOM SEARCH IS NOT NEW.

EXACTLY. THE WALK THROUGH METAL DETECTORS IN SOME LOCATIONS WOULD BE AN ADDITION.

OKAY. SO THAT'S WHAT I WAS STRUGGLING WITH.

SO THIS IS SOMETHING NEW THAT WE'RE GOING TO PURCHASE AND WE'RE GOING TO USE AND SEE HOW WE WANT TO USE IT AND WHETHER OR NOT WE'RE GOING TO CONTINUE TO ROLL IT OUT.

SO IN THEORY, WE COULD END UP A YEAR FROM NOW, TWO YEARS FROM NOW, FIVE YEARS FROM NOW, WITH OUR CHILDREN AT EVERY ONE OF OUR CAMPUSES HAVING TO PASS THROUGH A METAL DETECTOR TO GAIN ENTRANCE TO OUR SCHOOLS.

[00:50:01]

BOARD. ANYBODY? MR. JOHNSON. WHEN YOU DID THE RENT, WHEN YOU'VE DONE THE RANDOM SEARCHES IN THE PAST FEW YEARS, YOU'VE USED HANDHELD METAL DETECTORS, HAVEN'T YOU? THAT'S CORRECT. SO THEY'VE BEEN METAL DETECTED.

IT'S JUST NOT THIS PARTICULAR DEVICE, CORRECT? EXACTLY. DETECTING THE SAME EXACT CONTRABAND.

ALL RIGHT. THANK YOU. JUST FOR CLARIFICATION, WE DIDN'T HAVE ACCESS TO PORTABLE METAL DETECTORS BEFORE, BUT THERE WERE SO BIG AND BULKY, LIKE JUST THE CURTIS CULWELL TO GET IT.

I MEAN, NOT THE CURTIS CULWELL JUST TO GET IT TO THE FOOTBALL GAMES.

IT'S AN EVENT.

OKAY SO THESE ARE EASILY LET'S MOVE IT TO THIS AREA.

WE'RE GOING TO HAVE IT HERE AND IT STARTS GETTING PEOPLE CONDITIONED THAT ANYWHERE YOU COULD HAVE AN INCIDENT AND WE'VE SEEN IT.

AND SO THIS GOES WITH KIDS AND ADULTS AND IT'S A WAY TO KEEP US SAFE.

MR. BEACH. MR. QUINN. HOW MUCH WOULD THE $250,000.

HOW MUCH WILL IT. HOW MANY UNITS WILL IT PURCHASE? WELL, WE'RE LOOKING TO PURCHASE 47 UNITS, 47 BUNDLES, WHICH INCLUDES A WALKTHROUGH, A HANDHELD METAL DETECTOR AND CASTERS THAT ARE ATTACHED TO THE BOTTOM TO MAKE THE MOVE EASILY. SO THIS IS ONE TIME BUY, IS THAT CORRECT? THAT'S CORRECT, BECAUSE I SEE WHERE 80% OF THAT'S COMING OUT OF A FUND 290.

THAT CORRECT ALSO? FUNDING. THAT IS THE FUNDING SOURCE DETERMINATION FORM THAT WAS SUBMITTED AND THAT IS THE ACCURATE FUNDING.

OKAY. ONLY 20% COMING OUT OF THE GENERAL FUND? FOR THIS PURCHASE. YES, SIR. FOR THIS PURCHASE.

AND SO THIS IS NOT SOMETHING THAT'S GOING TO BE COMING TO US AGAIN NEXT YEAR OR WHATEVER.

NO, SIR. THIS IS GOING TO COVER US.

THAT WILL COVER US. OKAY.

THANK YOU. ANYONE ELSE.

I JUST WANT TO CLARIFY ONE THING, MR. BOOKER. YOU MENTIONED THAT THIS WAS COMING THROUGH A CO OPERATIVE.

IS THAT CORRECT? YES, SIR, THAT IS CORRECT.

AND IT JUST SO HAPPENS THAT GARRETT METAL DETECTORS IS A VENDOR IN THAT COOPERATIVE.

AND THEY ARE A LOCAL A WONDERFUL LOCAL BUSINESS.

YES, SIR. THAT'S ACCURATE INFORMATION.

YES, SIR. THAT'S GREAT. OKAY.

THANK YOU. OKAY.

ANYBODY ELSE? WE'LL MOVE ON.

LET'S GO TO ITEM B, CONTRACT 17-24-01.

CONSIDER APPROVAL OF THE PURCHASE OF MISCELLANEOUS REFRIGERATED FROZEN.

JOHNNY, THIS IS NOT ICE CREAM.

DRY STAPLE FOODS AND DISPOSABLE PRODUCTS FOR STUDENT NUTRITION SERVICES.

MR. BOOKER? YES, SIR.

ONCE AGAIN, THIS CONTRACT IS PRESENTED BEFORE YOU THE NOT TO EXCEED AMOUNT.

YOU HAVE IT AT YOUR TABLES.

IT IS THE CONFIDENTIAL INFORMATION, BUT IT IS USED FOR SPECIFICALLY FOR STUDENT NUTRITIONAL SERVICES DEPARTMENT.

THE ITEMS ARE IDENTIFIED ON THE SPREADSHEET THAT'S ATTACHED.

IT IS A LINE ITEM AWARD.

THAT'S A PRETTY GOOD LIST. EVERYBODY HAD A CHANCE TO LOOK AT THAT.

ANY QUESTIONS? ANY QUESTIONS? THANK YOU SO MUCH.

ALL RIGHT. LET'S GO TO ITEM C, CONSIDER APPROVAL CONTRACT 65-23.

CONSIDER APPROVAL OF THE PURCHASE OF TOILET TISSUE AND PAPER TOWELS WAREHOUSED.

YES, SIR. THIS CONTRACT BEING AWARDED TO UNISOURCE WORLDWIDE, INC.

VERITIV COMPANY.

ONCE AGAIN, THIS WAS DECLARED A CONFIDENTIAL INFORMATION.

THERE IS AN ATTACHED TAB SHEET INDICATING THE ITEMS THAT WOULD BE PURCHASED UNDER THIS CONTRACT.

THESE ITEMS ARE WAREHOUSED IN THE DISTRICT WAREHOUSE.

OKAY. I'LL ASSUME EVERYBODY'S IN SUPPORT OF THESE ITEMS. ANY QUESTIONS? ANY QUESTIONS? OKAY, MR. BOOKER, THANK YOU.

WE'LL GO TO ITEM D CONTRACT 175-24.

THE NEXT CONTRACT IS FOR THE PURCHASE OF CUSTODIAL SUPPLIES, HAND SOAP AND SANITIZER.

THE RECOGNIZED OR THE RECOMMENDED SUPPLIER IS EMPIRE PAPER COMPANY WITH A NOT TO EXCEED AMOUNT OF $150,000.

IT IS GENERAL FUND AND THIS IS ALSO WAREHOUSED IN OUR WAREHOUSE.

ANY QUESTIONS? THANK YOU, MR. BOOKER.

LET'S ROLL ON TO CONTRACT OR SECTION E, ITEM E CONTRACT 214-23-09.

YES, SIR. THIS CONTRACT IS FOR HVAC CONTROLS, MAINTENANCE SERVICES, REPAIRS AND REPLACEMENT.

[00:55:02]

AND TD INDUSTRIES.

THIS CONTRACT IS BOND FUNDED BUT WAS INADVERTENTLY PLACED ON THE AGENDA FOR FINANCE AND FACILITIES IN THE FUTURE WE WILL ENSURE THAT ALL OF THOSE BOND FUNDED ITEMS APPEAR ON THE CORRECT AGENDA.

BUT THOSE ARE THE ITEMS THAT WOULD SUPPORT THE HVAC REPAIRS AND REPLACEMENT FOR THE DISTRICT.

BOARD ANY QUESTIONS HERE ON THIS ITEM? JUST ONE COMMENT, PLEASE, SIR.

YES, SIR. I JUST WANT TO MAKE SURE THAT WE GET UPDATES ON THIS AS WE GO THROUGH THIS PROCESS, BECAUSE I WANT THIS TAKEN CARE OF BECAUSE WE CONTINUALLY HAVE ISSUES ON HVAC AND I KNOW THAT OUR UNITS ARE AGED, BUT I WOULD LIKE TO HAVE UPDATED INFORMATION ABOUT THIS ON ANY TIME WE HAVE HVAC CONCERNS.

THANK YOU. MR. BEACH. I THINK MR. GONZALES MADE A NOTE OF THAT.

SO WE WILL FOLLOW UP.

MISS GRIFFIN. YES, I'D LIKE TO MAKE A COMMENT ON THAT, SINCE IT'S COMING OUT OF BOND FUNDS, THEN MAKE SURE THAT IT IS ON THE BOARD BOND COMMITTEE AND HOW WE BRING UPDATES.

AND THEN THAT WAY WE WON'T HAVE TO BE LOOKING FOR AN AGENDA ITEM TO PLACE IT.

SUPER. THANK YOU ALL.

OKAY. NO OTHER QUESTIONS.

WE'LL GO TO ITEM F, THIS IS CONTRACT 28.

I'M SORRY. CONTRACT 286-24.

MR. BOOKER? YES, SIR.

THIS IS THE CONTRACT FOR APPLE EQUIPMENT, SOFTWARE AND PERIPHERALS.

OF COURSE THE RECOMMENDED SUPPLIER IS APPLE COMPUTER.

RECOMMENDED NOT TO EXCEED AMOUNT IS $1,200,000 AND FUNDED WITH 199 GENERAL FUND.

ANY QUESTIONS HERE BOARD? MISS STANLEY.

SO I WAS JUST CURIOUS.

WHAT ARE WE CURRENTLY? WHAT ARE WE CURRENTLY USING? I KNOW THAT WE DO APPLE AND CHROME, BUT I THOUGHT WE HAD MIGRATED MOSTLY TO THE ANDROID. I DON'T KNOW WHAT THE OFFICIAL WORD WOULD BE.

SO WHAT ARE WE USING THE APPLE FOR? IS THIS MORE GEARED TOWARDS SOME OF OUR CTE PROGRAMS OR? THIS IS A RANGE OF THINGS FOR ADMINISTRATIVE USE SO ADMINISTRATORS CAN USE APPLE PRODUCTS.

SO WE STILL ALLOW APPLE PRODUCTS IN THE DISTRICT FOR PRINCIPALS, WHOEVER, WHATEVER PRODUCT THEY LIKE TO USE.

THE TEACHER DEVICE IS DIFFERENT.

THAT'S ON A SCHEDULE WITHIN THE TEACHER DEVICE AND THE STUDENT DEVICE, WE USE IPADS, PK TO TWO, AND THREE, TO 12 IS CHROMEBOOKS.

OKAY, BUT THIS DOES NOT INCLUDE BOND STUFF THAT WE'RE TALKING ABOUT.

BOND STUFF'S COMING IN ANOTHER YEAR OR SO.

SO THIS IS JUST OUR STANDARD ANNUAL OPERATING PROCEDURE WITHIN 199 BUDGETS.

GOTCHA. THANK YOU.

ALL RIGHT. ANYBODY ELSE BOARD? THANK YOU. LET'S MOVE TO ITEM G.

THIS IS CONTRACT NUMBER 302-24.

MR. BOOKER? YES, SIR.

THIS IS THE CONTRACT FOR INSTRUCTIONAL SOFTWARE LICENSES AND SUBSCRIPTIONS.

THERE IS AN ATTACHED LIST WITH NOT TO EXCEED AMOUNT OF $1,501,000.

THESE, OF COURSE, ARE ITEMS THAT WOULD BE SUPPORTING THE STAFF DEVELOPMENT AND OTHER NEEDS OF THE DISTRICT.

THERE IS AN ATTACHED LIST OF THE AWARDED SUPPLIERS.

ANY QUESTIONS? BOARD.

MS. STANLEY. I'M SORRY.

I DID NOT SEE YOU. THAT'S OKAY.

SO WHEN IT COMES TO THIS, ARE WE DOING IF WE COULD MENTION OR NOTE IF THIS IS JUST RENEWALS OF EXISTING THINGS THAT WE'RE USING, IF IT'S SOMETHING NEW, WE'RE ADDING BECAUSE IT DOESN'T TELL ME, ARE WE ADDING NEW SOFTWARE OR ARE WE ADDING NEW PROGRAMS? WHAT ARE WE DOING FOR THAT? OR IS THIS JUST SOMETHING THAT WE CURRENTLY USE AND WE'RE UP IN IT AGAIN FOR ANOTHER ROUND.

YEAH, WE HAVE, WE USE THREE CATEGORIES THE INCREASED RENEWALS, NEW AND MODIFICATIONS.

TO ANSWER YOUR QUESTION, WE DO HAVE CONTRACTS THAT WOULD BE EXPIRING JUST BECAUSE OF THE TERMS. THOSE WHEN THEY COME BACK TO THE BOARD OF TRUSTEES ARE LISTED AS NEW BECAUSE IT IS A NEW CONTRACT.

WHAT I'M HEARING YOU SAY IS YOU WOULD LIKE FOR US TO IDENTIFY THOSE THAT ARE NOT ACTUALLY NEW, BUT A NEW CONTRACT TO CONTINUE SUPPORTING THAT EFFORT.

EXACTLY. YEAH.

SO IT'S JUST SOMETHING THAT'S NOT BEING INTRODUCED.

WE'RE JUST CONTINUING.

THANK YOU. DULY NOTED.

ANY OTHER QUESTIONS? THAT WILL BE GOOD. I KNOW MR. GLICK HAD TO COUNT ON HIS HANDS AND TOES.

[01:00:02]

[LAUGHTER] I'M SORRY, LARRY.

ALL RIGHT. LET'S GO TO ITEM H.

CONTRACT 397-23-09.

I THINK I WENT PAST IT.

THE CONTRACT BEFORE YOU IS FOR INSTRUCTIONAL SOFTWARE LICENSES, SUBSCRIPTIONS, HARDWARE AND SERVICES WITH A NOT TO EXCEED AMOUNT OF $1,501,000. IT'S GOING TO BE FUNDED WITH 199, 211, AND 224 AND THERE IS AN ATTACHED LIST OF THOSE AWARDED SUPPLIERS.

ONCE AGAIN, MISS STANLEY, I THINK THIS MAY BE ONE OF THOSE SITUATIONS THAT WE JUST DISCUSSED THAT THEY MAY NOT ALL BE NEW, BUT SOME OF THESE ARE JUST CONTINUATION OF EXISTING CONTRACTS.

BUT WE WILL MAKE THOSE NOTES IN THE FUTURE TO MAKE IT A LITTLE CLEARER THAT THESE ARE NOT NEW TO THE DISTRICT, BUT JUST NEW CONTRACTS.

I GREATLY APPRECIATE THAT.

OKAY. ANY OTHER QUESTIONS ON THIS ITEM? IF NOT, WE'LL MOVE ALONG TO ITEM I.

CONTRACT 397-24-03.

YES. THIS CONTRACT IS FOR TECHNOLOGY DEVICES AND LEARNING SYSTEMS, SUBSCRIPTIONS.

PRISMS OF REALITY INC.

IS THE RECOMMENDED SUPPLIER WITH A NOT TO EXCEED AMOUNT OF $1,200,000.

IT IS A ONE YEAR CONTRACT WITH TWO ANNUALLY RENEWABLE OPTIONS.

IT IS FUNDED 50% 211 AND 282 ESSER FUNDS.

ANY QUESTIONS OF WHICH ESSER FUNDS WERE ON THE LAST YEAR OF.

YES, SIR. OKAY.

ANY QUESTIONS? BOARD.

OKAY. WE WILL MOVE FORWARD TO ITEM J.

CONTRACT 344-24-02.

YES, SIR. THE CONTRACT BEFORE US FOR BOOKS, LIBRARY AND EDUCATIONAL MATERIALS.

SCHOLASTIC INC.

IS THE RECOMMENDED SUPPLIER WITH THE NOT TO EXCEED AMOUNT OF $141,367.

THAT IS ALSO A ESSER THREE FUNDED PROJECT.

SORRY. ANY QUESTIONS BOARD? ANY QUESTIONS ON THIS ITEM.

OKAY. THANK YOU. THAT WRAPS UP SECTION 4 4.

WE'RE GOING TO GO TO SECTION FOUR FIVE.

THIS IS RENEWAL BIDS CONTRACT 24.

I CAN'T READ CONTRACT 224-22.

YES, SIR. THIS IS THE CARAHSOFT TECHNOLOGY CONTRACT WHICH EXCEEDED THE BID, THE REGULATION THRESHOLD, WHICH REQUIRES APPROVAL BY THE BOARD OF TRUSTEES.

THE NEW NOT TO EXCEED AMOUNT BEING REQUESTED IS $350,000.

OKAY. ANY QUESTIONS HERE, MISS STANLEY? OKAY. SO ON THIS ONE, WHAT ARE WE GETTING DIFFERENTLY FOR THIS JUMP? BECAUSE I THINK BEFORE IT WAS $127,000 AND WE'RE NOW JUMPING TO $350.

YES, MA'AM. DR.

CADDELL IS IS HERE AND AVAILABLE TO EXPLAIN THE INCREASE FOR THIS PARTICULAR CONTRACT T HAT AMOUNT.

OKAY. THANK YOU. GOOD EVENING, TRUSTEES.

SO YOU MAY RECALL THAT WE BROUGHT THIS TO YOU, I BELIEVE IT WAS EARLY LAST FALL FOR THIS CONTRACT.

WHAT WE DID NOT KNOW AT THAT TIME WHEN WE BROUGHT IT FORWARD IS WHAT WE WERE PROCURING WAS ABOUT FIVE ACCESS POINTS INTO THE SOFTWARE.

THE GOAL OF OUR QUALTRICS IS TO BE ABLE TO CREATE THESE DATA DASHBOARDS THAT ARE AVAILABLE TO CAMPUS ADMINISTRATORS, TO SENIOR LEADERSHIP LIKE DR.

LOPEZ, TO DIRECTORS AND ASSISTANT SUPERINTENDENTS LIKE MYSELF, AS WELL AS SOME PUBLIC FACING DASHBOARDS THAT WE CAN PUT OUR STUDENT ACHIEVEMENT RESULTS ON OUR PUBLIC FACING WEBSITE. HOWEVER, WE CAN'T DO THAT WITH ONLY FIVE LICENSES, SO WE'RE ASKING FOR THE INCREASE TO BE ABLE TO SECURE MORE LICENSES, AS WELL AS OUR HUMAN RESOURCE DEPARTMENT HAS BEEN IN CONVERSATIONS WITH QUALTRICS ABOUT USING THEIR SERVICES FOR SOME OF THE DASHBOARDS RELATED TO SOME OF THE ANALYTICS THAT THEY'RE WORKING ON IN RESPONSE TO THE HR AUDIT.

MM. VERY GOOD BOARD.

ANY OTHER QUESTIONS ON THIS ITEM 5A.

ROBERT SELDERS.

IS THIS GOING TO BE A NOW THAT WE HAVE GREATER ACCESS, WILL THIS DASHBOARD HAVE THE ABILITY TO SORT OF CONNECT TO ALL THE OTHER PIECES OF DATA THAT COME TO US IN THE FORM OF A DASHBOARD? WILL WE BE ABLE TO SEE THAT LIKE IT'S YES, THAT'S MY UNDERSTANDING, IS IT WILL CONNECT LOTS OF PIECES OF INFORMATION ALLOW YOU TO BE ABLE TO DRILL DOWN INTO THE INFORMATION.

[01:05:05]

WHAT DOES THAT 88 MEAN? YOU SHOULD BE ABLE TO, IN THE DASHBOARD BE ABLE TO DIVE INTO THAT TO A CERTAIN DEGREE, RIGHT.

SO IF IT'S A PUBLIC FACING DASHBOARD, THEY SHOULD BE ABLE TO DRILL DOWN AND SEE CAMPUS LEVEL DATA.

THEY WILL NOT BE ABLE TO DRILL DOWN AND SEE TEACHER OR STUDENT LEVEL DATA.

HOWEVER, IF IT'S A CAMPUS DASHBOARD, THEY WILL BE ABLE TO DRILL DOWN INTO TEACHERS AND STUDENT LEVEL PERFORMANCE.

SO IT'S ALL PERMISSIONS BASED, BUT NOT FOR THE PUBLIC.

YES, THAT IS CORRECT.

PUBLIC HAS CAMPUS LEVEL DONE.

THANK YOU. ANY OTHER QUESTIONS? BOARD.

THERE YOU ARE, MISS GRIFFIN.

THAT'S OKAY. GOOD NEWS.

ARE YOU PLANNING TO IMPLEMENT THIS IN TOTALITY COMING OUT THE SHOOT? IS IT GOING TO BE PHASED IN AND HOW WILL THE BOARD BEGIN TO LOOK AT SAMPLE REPORTS THAT WE WANT OR NEED BEFORE WE ROLL IT OUT TO CAMPUSES, STAFF AND COMMUNITY? SO I GUESS YOU ALL HAVEN'T DEVELOPED YOUR PLAN YET AND THAT'S IN YOUR PLAN.

SO THAT IS A GREAT QUESTION.

SO RAD HAS A SERIES OF DASHBOARDS THAT THEY HAVE INITIALLY STARTED TO CREATE.

IT'S JUST NO ONE CAN SEE THEM WITH SUCH LIMITED LICENSES.

SO ONCE WE CAN INCREASE THE LICENSES, THEN WE'LL BE ABLE TO SLOWLY ROLL OUT THOSE DASHBOARDS.

IT WILL HAVE THE CAPACITY TO EVEN CUSTOMIZE DASHBOARDS SO THAT AS THE BOARD IS RESETTING THEIR BOARD GOALS, YOU WILL HAVE DASHBOARD SPECIFIC TO THOSE GOALS WITHOUT HAVING TO WAIT FOR A PRESENTATION BY A STAFF MEMBER.

SO MY QUESTION I'LL ASK IT ANOTHER WAY IS FOR US TO BE EDUCATED AS A BOARD T HERE WILL BE SOME CONSIDERATION FOR YOU ALL BRINGING THAT INFORMATION TO US FOR US TO UNDERSTAND.

I KNOW YOU ALL ARE DOING THINGS NOW.

WE DON'T SEE IT, SO JUST KNOW THAT WE NEED TO UNDERSTAND WHAT'S IN THE DASHBOARD AND HOW WE CAN USE IT.

SO I HOPE YOU WILL ADD SOMETHING IN THERE TO EDUCATE THE BOARD FOR USAGE.

YES, MA'AM. THANK YOU.

DO WE HAVE ANY OTHER QUESTIONS ON THIS ITEM? IF NOT, THAT TAKES CARE OF 5-A WE'LL NOW GO TO 6 A CONTRACT 310- 23-06. YES, SIR.

THIS PARTICULAR CONTRACT I JUST WANT TO BRING TO THE ATTENTION OF THE OF THE BOARD OF TRUSTEES ABOUT 18 OR 24 MONTHS AGO TEA ALLOWED THE DISTRICT AND RECOGNIZED A RFP CALLED THE EXTENDED RFP.

THE PURPOSE OF THAT WAS TO ENABLE THE DISTRICT TO OPEN A CONTRACT AND KEEP IT OPEN FOR AN EXTENDED PERIODS OF TIME AND MAKE AWARDS THROUGHOUT THE PROCESS. THE PURPOSE FOR THAT WAS TO ALLOW THE DISTRICT TO BE MORE RESPONSIVE TO STUDENT INSTRUCTIONAL AND SOFTWARE NEEDS.

SO WE DID TAKE THIS TO ROUND TABLE TO GET APPROVAL THAT IT WOULD JUST BE FOR INSTRUCTIONAL PURPOSES ONLY SO THAT WE COULD RESPOND QUICKER TO A PRINCIPAL'S NEED.

A PERFECT EXAMPLE IS A SOFTWARE MIGHT BE NEEDED AT A SCHOOL.

THE VENDOR HAS THE ABILITY TO SUBMIT THAT RFP.

IT WOULD BE REVIEWED.

IF IT WAS APPROVED, IT WOULD THEN BE ALLOWED TO GO INTO THE POOL TO BE USED BY THE DISTRICT.

AND SO YOU WILL BE SEEING AS WE CONTINUE TO USE THESE CONTRACTS WHERE WE WILL BE BRINGING IT BACK AT THE APPROPRIATE TIME.

AND YOU WILL NOTICE THIS PARTICULAR CONTRACT HAD SOME MODIFICATIONS.

THE VENDOR CHANGED ITS NAME WHEN WE BROUGHT IT TO YOU BEFORE THE AWARD WAS $253,250.

SINCE THEN WE'VE HAD AND IF YOU'LL LOOK AT YOUR PAGES, YOU WILL SEE IT BROKEN DOWN INTO THE NEW AWARD.

THOSE ARE ALL OF THE NEW VENDORS THAT WE ARE ADDING TO THIS CONTRACT.

SO THAT WOULD BE, I THINK IT'S PAGES 135 OR 36 37 IN YOUR BOARD BOOK.

THE ESTIMATED AMOUNT FOR THOSE PARTICULAR CONTRACTS THAT WE ARE ADDING IS THE INCREASE THAT IS REQUESTED.

OKAY. BOARD. DO WE HAVE ANY QUESTIONS ON THIS ONE? MR. GLICK? THANK YOU, SIR.

THIS IS MORE OF A GENERAL QUESTION FOR FINANCE, FOR DR.

LOPEZ. WHEN WE TALKED ABOUT THE DEMISE OF ESSER TWO, WE TALKED ABOUT USING THE LAST PENNY, WHICH WE'RE ABOUT TO DO BEFORE THIS MONTH COMES TO AN END.

AS YOU SEE FROM MANY OF THESE BIDS HERE, WE'RE USING ESSER THREE FUNDS, AND THAT COMES TO CLOSE A LITTLE OVER A YEAR FROM NOW.

[01:10:06]

IF I REMEMBER, THERE HAVE BEEN SOME ARTICLES STARTING TO REFLECT ON WHAT DISTRICTS ARE GOING TO DO IN FUTURE YEARS AS THIS MONEY DEPRECIATES AND DISAPPEARS.

SO WE KNOW. ESSER TWO IS GONE.

ESSER THREE WE'RE USING THESE DOLLARS VERY QUICKLY NOW.

AND SO I THINK AT SOME POINT, DR.

LOPEZ, WE PROBABLY NEED SOME TYPE OF BRIEFING ON HOW WE PLAN TO SUPPLEMENT THE PROGRAMS WE'RE NOW GETTING WITH NON ESSER FUNDS THAT WILL HAVE.

AND THAT'S A HUGE DOLLAR AMOUNT THAT'S GOING TO DISAPPEAR VERY QUICKLY.

SO THANK YOU. SO JUST FOR CLARITY, THERE WERE SOME OF THE THINGS THAT WE WERE DOING THAT ESSER HELPED WITH. SO LET'S TALK ABOUT EMPLOYEE SIGN ON BONUSES, THOSE TYPE OF THINGS, THE WAY OUR BUDGET IS, AND WITH NO FUNDING FROM THE STATE, THOSE ARE THINGS THAT WE COULD NOT SUPPLEMENT.

THERE'S OTHER THINGS OF ESSER FUNDS THAT DIDN'T COME DIRECTLY FROM THE FEDERAL GOVERNMENT.

THEY WENT TO THE STATE TO US, SUCH AS LIKE OUR TCLAS GRANTS.

IF WE KEEP ALL OUR TCLAS PEOPLE, THAT'S MILLIONS OF DOLLARS ONCE AGAIN, WE'RE ADDING TO THE BUDGET.

AND SO WHAT A LOT OF DISTRICTS ARE DOING IS THAT IF THEY HAVE THE MONEY, WHICH MANY DISTRICTS DON'T RIGHT NOW, THEY'RE TRYING TO KEEP AS MUCH OF THE PROGRAMING RATHER THAN PEOPLE AS POSSIBLE, BECAUSE EVENTUALLY YOU COULD GET RID OF THE PROGRAMING, BUT YOU DON'T WANT TO GET RID OF PEOPLE.

AND SO A LOT OF THOSE THINGS ARE BEING STREAMLINED.

AND SO PRETTY MUCH WE'LL GIVE YOU A PRESENTATION, BUT THE PRESENTATION IS GOING TO BE ALMOST EVERYTHING AT THE FEDERAL LEVEL.

WE'RE PROBABLY UNLESS IT WAS SOMETHING THAT THEY WERE SUPPORTING US ON THAT WE'RE ALREADY DOING, WE PROBABLY CAN'T KEEP, ESPECIALLY WITH THIS DEFICIT BUDGET.

I'M JUST BEING TRANSPARENT AHEAD OF TIME SO PEOPLE DON'T THINK, WHAT CAN WE FIND MONEY FOR THIS? CAN WE FIND MONEY FOR THAT? JUST ON TODAY'S AGENDA, WE'RE ADDING HUNDREDS AND THOUSANDS OF DOLLARS ON A ROUTINE SCHEDULE.

AND IT'S JUST IT'S VERY DIFFICULT WITH 84% OF OUR SALARY TAKING UP THE BUDGET.

SO WE HAVE TO BE VERY, VERY STRATEGIC ON HOW WE MOVE FORWARD.

BUT I WILL TELL YOU, IT'S GOING TO BE VERY DIFFICULT TO MAINTAIN.

YEAH. AND I WOULD ECHO THAT.

I THINK WE'VE HAD CONVERSATIONS AROUND THIS BOARD TABLE ABOUT THE TWILIGHT OF ESSER FUNDS.

LIKE MR. GLICK STATED, WE HAVE ONE TWILIGHT IN SEPTEMBER AND THEN WE HAVE ONE IN A YEAR FROM NOW.

AND AT WHICH TIME AND I THINK WE TALKED ABOUT IT ALL ALONG, EVERY TIME WE WERE ADDING A PROGRAM THAT WAS ESSER FUNDED, GOING BACK TO CONVERSATIONS WITH DR.

RINGO WHEN HE WAS HERE IS LIKE, OKAY, DOES THIS GO AWAY? YOU KNOW, HOW DO WE CONTINUE FUNDING THIS? IT SOUNDS LIKE A REAL GOOD THING IF PEOPLE GET USED TO IT.

HOW ARE WE GOING TO CONTINUE TO FUND IT WITH LIMITED BUDGET AND NO FORMULA, NO MECHANISM IN OUR FUNDING FORMULA FROM THE STATE WITH WHICH TO PAY FOR IT? SO I THINK AND WE TALKED ABOUT IT EARLIER, THERE'S GOING TO BE SOME DECISIONS MADE.

THE QUESTION I ASK MR. FIGARELLI, WHILE A FEW SECONDS AGO, HAD TO DO WITH MAKING THOSE KIND OF TOUGH DECISIONS, IF THERE'S WAYS TO BE SMART ABOUT IT GOING FORWARD, I THINK WE START TODAY, RIGHT? MR. GLICK. IT'S JUST ONE OF THOSE THINGS, Y'ALL THE TRAIN'S COMING, SO WE WILL BE WELL, WE WILL BE AS TRANSPARENT AS POSSIBLE ABOUT ALL OF THIS, BUT THERE MAY BE SOME THINGS THAT WILL BE DISCONTINUED WHEN THE FUNDING DRIES UP.

MS. GRIFFIN.

YES. CHAIRMAN MILLER, I WOULD ASK JUST YOUR THOUGHTS ON SHOULD SHOULD WE NOT START MAKING THAT ASSESSMENT NOW AND NOT WAIT FOR ALL OF THIS TO COME WHEN WE START BUDGET PREPARATION? SO I DON'T KNOW WHAT THAT MEANS OTHER THAN THE FACT THAT I THINK THE SOONER WE GET STARTED.

SO BASICALLY SAYING WE KNOW IT, BUT WE NEED TO KNOW THE SPECIFICS AND IF WE CAN.

IS THAT WHAT YOU'RE SAYING? WELL, YES, MA'AM. TO ME, IT'S A COMPREHENSIVE THING.

AND I'LL LET DR.

LOPEZ OR WHOEVER WANTS TO TALK ABOUT IT.

BUT TO ME, IT'S A COMPREHENSIVE THING BECAUSE THERE'S PEOPLE AND THERE'S PROGRAMS. AND AS A DISTRICT WITH THE TOTAL ASSIST FROM OUR STAFF, WE NEED TO SELECT THOSE THINGS THAT WE WANT AND CAN CONTINUE TO FUND WITH THE LIMITED DOLLARS THAT WE KNOW WE'RE GOING TO HAVE.

[01:15:06]

I, FOR ONE, I JUST THINK I KIND OF LIKE CHALLENGES.

I LIKE FIGURING OUT STUFF WHEN IT'S TOUGH, SO LET'S NOT GET ALL NERVOUS ABOUT IT.

IT'S JUST THE WAY IT'S GOING TO BE.

AND WE WILL TAKE WE'RE CURRENTLY.

MR. DODDS WHAT'S OUR CURRENT BUDGET? $600 MILLION DOLLARS? I'M JUST HOPING THAT BETWEEN ALL OF US HERE, WE CAN FIGURE OUT A WAY TO RUN A DISTRICT ON $600 MILLION.

SO THAT'S JUST ONE OF OUR CHALLENGES.

SO WE'RE GOING TO HEAD INTO IT.

WE'RE NOT GOING TO SHY AWAY FROM IT.

IT'S JUST ONE OF THOSE THINGS THAT WE'RE GOING TO DO.

WE'RE VERY THANKFUL FOR THE LEADERSHIP IN THE ROOM AROUND THIS TABLE.

I KNOW WE'VE DISCUSSED IT.

SO THANK YOU BOARD AND LINDA MS. GRIFFIN. AND FOR TO GO FORWARD, I THINK WE ALL NEED TO KEEP THIS IN MIND.

AND FOR TRANSPARENCY, THOSE THAT ARE ON THESE SHARS GRANTS, WHETHER IT'S TCLAS OR OTHERS, WILL BE NOTIFIED BY THE DISTRICT AS A REMINDER AT THE END OF THE YEAR, YOUR CONTRACT UNDER THIS FUNDING SOURCE NO LONGER EXISTS.

HR IS GOING TO BE PLANNING PERSONAL MEETINGS WITH EVERYBODY TO SAY, HEY, BUT THESE ARE GOING TO BE YOUR OPTIONS.

WE WANT TO KEEP YOU.

WE WANT TO KEEP YOU. YOU MIGHT NOT BE ABLE TO KEEP THIS POSITION, WHETHER IT'S AN ACADEMIC COACH OR A TYPE OF ADMINISTRATOR.

BUT THESE ARE THE OTHER THINGS THAT WE'RE LOOKING AT.

AND IF YOU'RE INTERESTED, PLEASE LET US KNOW BECAUSE WE WANT TO KEEP YOU OR SOME OF THEM HAVE HAD GREAT TRAINING GROUND.

I'M GOING TO BE HONEST WITH YOU. AND IF YOU'RE AN ACADEMIC COACH, YOU MAY WANT TO MOVE INTO ASSISTANT PRINCIPALSHIP.

WE CAN'T GUARANTEE YOU A PROMOTION, BUT WE WILL GIVE YOU THAT OPPORTUNITY TO APPLY.

SO THERE'S GOING TO BE OPPORTUNITIES WE ARE A BIG DISTRICT AND SO WE JUST GOT TO BE VERY STRATEGIC ON HOW WE UNFOLD THIS.

AND SO WHEN PEOPLE GET THE LETTERS, I'M SURE THEY'RE GOING TO SAY, HEY, WHAT'S HAPPENING? USUALLY WE KEEP OUR GRANT POSITIONS.

WELL, THIS TIME IT'S NOT FEASIBLE.

SO WE'LL HAVE TO MOVE WITH THIS.

AND THE GRANTS, THE TWO GRANTS JUST FOR TRANSPARENCY THAT ARE RUNNING OUT.

ONE IS GOING TO BE, OF COURSE, WHAT WE CALL ESSER.

WHAT'S CONNECTED TO ESSER IS GOING TO BE TCLAS BECAUSE THAT'S THE STATE'S USING ESSER FUNDS FOR FOR THAT.

AND THEN FINALLY, OUR SCHOOL INITIATIVE FOR THE SIX SCHOOLS THAT WE DID EXPANSION ON THE SUCCESS GRANT. RIGHT. SO THOSE ARE THE ONES THAT ARE HIGHLIGHTING THIS YEAR.

I THINK IT'S GREAT.

THANK YOU FOR POINTING THAT OUT.

AND WE DID TALK ABOUT THE OPPORTUNITY.

I'LL TELL YOU THIS NOTHING, CHANGES FASTER THAN A PUBLIC SCHOOL ORGANIZATIONAL CHART MAKES MY HEAD SPIN.

AND THE REVOLVING DOOR THAT PEOPLE ARE IN, PEOPLE ARE OUT.

BUT JUST TO ADD REAL QUICK, DR.

LOPEZ, HOW MANY ARE WHO KNOWS HOW MANY PEOPLE WE HIRED THIS YEAR? NEW PEOPLE? A THOUSAND. 600? 600 NEW TEACHERS AND THEN ABOUT A THOUSAND NEW EMPLOYEES.

THAT'S A LOT OF TURNOVER, Y'ALL.

BUT WE HAVE GREAT STAFF, SO WE'LL TACKLE IT.

SO ANY OTHER WORD ON THIS AND WE'LL MOVE ON.

IF NOT, THANK YOU.

I THINK I'M ON 6 B CONTRACT 397-23.

MR. BOOKER. THAT IS CORRECT.

THIS PARTICULAR CONTRACT IS FOR INSTRUCTIONAL SOFTWARE AND MATERIALS FOR CTE USE.

THE FIRST CHANGE BEFORE YOU IS A NAME CHANGE FROM NEPRIS INC.

TO PATHFULL, INC..

THE ORIGINAL CONTRACT WAS PRESENTED TO THE BOARD OF TRUSTEES WITH A NOT TO EXCEED AMOUNT OF $149,999, AND $150,000 INCREASE IS REQUESTED TO BRING THE NEW NOT TO EXCEED AMOUNT TO $299,999.

THE FUNDING SOURCES ARE LISTED.

IT IS A ONE YEAR CONTRACT WITH FOUR RENEWALS FUNDED WITH 199, 244, 461 AND 865.

GREAT BOARD. ANY QUESTIONS ON THIS ITEM? SEEING NONE.

MR. BOOKER, WE'LL GO TO ITEM 4 SEVEN.

THIS IS ITEM A IS CONTRACT EIGHT.

THIS IS INCREASED AWARDED BIDS IN CONTRACT 18-22 IS OUR FIRST ITEM.

YES. THIS CONTRACT IS FOR THE WAREHOUSE FREEZER, TRUCK.

STUDENT WAREHOUSE, FREEZER TRUCK.

STUDENT NUTRITIONAL SERVICES FROM THE COMPANIES LISTED BELOW, WHICH IS SOUTHWEST INTERNATIONAL TRUCKS, INC.

THE ORIGINAL AMOUNT WAS PROJECTED AT $177,847.

[01:20:03]

ONCE AGAIN, IT IS FUNDED SOLELY OUT OF THE STUDENT NUTRITIONAL SERVICES FUND, WHICH IS FUND 240.

ANY QUESTIONS ON THIS BOARD? SEEING NONE, WE'LL MOVE TO ITEM 7 B.

THIS IS CONTRACT NUMBER 23-21.

YES, SIR. MR. BOOKER.

THIS CONTRACT IS FOR FUEL SERVICING, OF COURSE, UTILIZED BY OUR TRANSPORTATION DEPARTMENT.

THE ORIGINAL AWARDED AMOUNT WAS DECEMBER THE 13TH.

WE'VE BEEN LOOKING AT THE EXCUSE ME, DECEMBER 13TH OF LAST YEAR FOR $2,250,000.

IT IS SCHEDULED TO RENEW IN DECEMBER.

BUT WE'VE BEEN LOOKING AT THE FLUCTUATING PRICES OF DIESEL FUEL.

WANTED TO BRING TO THE BOARD AN $800,000 INCREASE JUST TO ENSURE THAT WE CAN MAKE IT THROUGH DECEMBER BEFORE THE RENEWAL.

SO THAT WOULD MAKE THE NEW NOT TO EXCEED AMOUNT FOR FUEL TO BE $3,050,000.

THANK YOU. ANYBODY THAT'S FILLED UP AT THE PUMP LATELY KNOWS WHAT INFLATION HAS DONE THERE.

SO ANY QUESTIONS ON THIS ITEM? OKAY. BOARD WE WILL CONTINUE ON WITH ITEM 7 C CONTRACT 52-20.

YES, SIR. THIS CONTRACT IS FOR PROFESSIONAL PARKING D&L ENTERTAINMENT SERVICES USED EXCLUSIVELY BY THE CURTIS CULWELL CENTER.

THEY'RE RECOMMENDING A $40,000 INCREASE DUE TO THE INCREASED ENGAGEMENTS THEY'RE HAVING, WHICH WOULD MAKE THE NEW NOT TO EXCEED AMOUNT $114,999.

THAT IS FUNDED OUT OF 757.

ANY QUESTIONS ON THIS ITEM? SEEING NONE, LET'S GO TO ITEM 7 D.

CONTRACT 120-24.

YES, SIR. THIS CONTRACT IS FOR BEHAVIOR INTERVENTION AND MANAGEMENT WEB BASED SERVICES FROM NCS PEARSON, INC.

THE ORIGINAL AMOUNT WAS $74,999.

THE INCREASED AMOUNT IS REQUESTED IS $105,001, WHICH WOULD MAKE THE NEW NOT TO EXCEED AMOUNT $180,000.

IT IS FUNDED OUT OF THE GENERAL FUND.

OKAY. ANY QUESTIONS ON THIS ITEM? MISS STANLEY? SO IS THIS JUST AGAIN, ARE WE GETTING A NEW PIECE OF THIS EXISTING SOFTWARE, JUST MORE LICENSES? WHAT'S THE DIFFERENCE TAKING IT TO THAT ADDITIONAL 105.

THERE WERE SOME INCREASES IN THE COST OF THE SOFTWARE ITSELF, WHICH RESULTED IN THE CHANGE.

AND I THINK THERE ALSO MAY HAVE BEEN SOME ADDITIONAL PROGRAMS THAT WERE ADDED.

DR. RUSSELL. MS. STANLEY NOW IT'S WORKING.

THIS IS OUR REVIEW 360 SOFTWARE.

AND SO IT THERE WERE SOME PRICE INCREASES, PRICING INCREASES, AS MR. BOOKER TALKED ABOUT, AS WELL AS A CONTRACT REVISION FROM THE COMPANY TO MEET ALL OF OUR NEEDS THAT PROVIDE THAT DISCIPLINE DATA AND WHERE WE DO INPUT OF EVERY INFRACTION. OKAY.

ANY OTHER QUESTIONS ON THIS ITEM? OKAY. WE WILL MOVE FORWARD TO ITEM 7 E CONTRACT 214-21-11.

YES, SIR. THIS CONTRACT IS FOR HVAC EQUIPMENT AND SERVICES FOR THE COMPANIES LISTED BELOW, WHICH ARE CARRIER, CORPORATION, CARRIER, ENTERPRISE, TRANE AND US INCORPORATED.

THE ORIGINAL CONTRACT AMOUNT REQUESTED WAS $1 MILLION DOLLARS.

THE NEW INCREASE AMOUNT IS $3 MILLION DOLLARS, WHICH WOULD BE FUNDED THROUGH A COOPERATIVE CONTRACT THROUGH BUY BOARD WITH 100 AND WITH EXCUSE ME, WITH GENERAL FUND 10% AND FUND 651, 90% FOR THAT EQUIPMENT AND SERVICES.

OKAY. BOARD I BELIEVE THIS ITEM WAS BRIEFLY MENTIONED EARLIER.

ANYBODY GOT ANY QUESTIONS ON THIS? MISS STANLEY? SO HERE'S WHY I WORRY THAT PEOPLE GET CONFUSED BECAUSE IT CAN BE.

SO WE JUST DID A $5 MILLION THAT WE KNOW IS GOING TO BE MORE BOND RELATED.

AND THEN THIS 4 MILLION.

IS THERE A WAY THAT WE CAN YOU HEAR OFTEN WHEN WE TALK TO CONSTITUENTS THAT WE ALWAYS SEEM TO BE WORKING ON HVAC AND WE WILL AND WE SHOULD BE.

BUT I FEEL LIKE IT JUST GETS REALLY MUDDIED OF WHAT OUR BOND INITIATIVES WERE VERSUS JUST OTHER

[01:25:03]

SO, PAUL GONZALES, IF YOU DON'T MIND, TELL US WHAT CONSTITUTES AN ITEM SHOWING UP IN THIS AGENDA VERSUS AN ITEM THAT SHOWS UP IN THE BOND AGENDA.

SO MOVING FORWARD, ANYTHING THAT'S GOING TO BE FUNDED OUT OF 683, WHATEVER SCOPE IT INVOLVES, WILL BE TAKEN TO THE BOARD BOND COMMITTEE FOR REVIEW.

IN THIS CASE, FOR THIS PARTICULAR CONTRACT SEVERAL MONTHS AGO, THE BOARD OF TRUSTEES APPROVED OUR SECO CHILLER REPLACEMENT PROGRAM. IF YOU REMEMBER, WE BROUGHT TO YOU OUR MYSELF AND EMA BROUGHT TO YOU THAT A LOT OF OUR CHILLERS WERE OUTDATED.

THEY WERE IDENTIFIED IN THE BOND.

BUT THERE WAS AN OPPORTUNITY FOR THE DISTRICT TO TAKE ADVANTAGE OF A LOW INTEREST RATE FOR CHILLER REPLACEMENT.

THE REASON WHY I BROUGHT THIS CONTRACT TO YOU IS THAT TALKING TO THE ENGINEERING FIRM, THE CHILLERS ARE TAKING ANYWHERE AS LONG AS 52 WEEKS FOR DELIVERY.

SO FOR US TO BE ABLE TO PUT CHILLERS IN FOR, YOU KNOW, FOR NEXT SUMMER, I GOT TO GET THEM ORDERED AND PRE ORDERED IMMEDIATELY.

SO THAT'S WHY I'M BRINGING THIS CONTRACT BACK TO YOU TO PREORDER ALL THE CHILLERS.

SO IF YOU REMEMBER ON THAT SECO PROGRAM, WE HAVE TWO YEARS TO COMPLETE THE PROJECTS.

SO THIS IS JUST BEING PROACTIVE, GETTING THE EQUIPMENT HERE.

BUT THIS IS ALL BEING PAID OUT OF THROUGH THE SECO LOAN PROGRAM AND THEN BEING PAID OUT OF 199 OR WHATEVER ACCOUNT MR. DODDS BELIEVES WE NEED TO PAY THIS BACK, BUT IT'S A LOAN INTEREST RATE.

SO THAT'LL BE A LOAN PAYMENT RATHER THAN A EQUIPMENT CAPITAL PURCHASE? THAT IS CORRECT, SIR.

SO JUST GOING FORWARD, THE MINUTE YOU SAID THE CHILLER REPLACEMENT PROGRAM WITH THE LOW INTEREST, I KNEW EXACTLY WHAT YOU WERE TALKING ABOUT.

SO SOMETIMES WE JUST NEED TO REVISIT WHAT WE SAY BEFORE SO THAT I CAN CONNECT MY DOTS.

THANK YOU. GREAT QUESTION.

AND MR. BOOKER, WOULD YOU KEEP A BOTTLE OF CHAMPAGNE SOMEWHERE HANDY IF WE EVER HAVE AN AGENDA THAT DOES NOT INCLUDE HVAC, WE'RE GOING TO DRINK IT.

[LAUGHTER] WE JUST WON'T BE ABLE TO USE DISTRICT FUNDS.

[LAUGHTER] I'LL BRING IT.

BUT YOU'RE GOING TO BUY IT? NO, MA'AM.

OH, WAIT A MINUTE NOW. COME ON.

WE'RE GOING TO TAKE THAT AT A FUND TO LINDA GRIFFIN.

NOPE. OKAY. THAT WRAPS UP THE REGULAR PART OF THE AGENDA.

ALL OF THE ACTION ITEMS THAT WE LOOKED AT WILL BE PART OF A CONSENT AGENDA, I THINK ON MS. GRIFFIN'S NEXT BOARD MEETING.

SO OUR NEXT BOARD MEETING.

SO WE'RE GOING TO GO TO EXECUTIVE SESSION NOW.

OUR NEXT ITEM IS ITEM 5 EXECUTIVE SESSION.

[V. Executive Session: Executive session will be held for purposes permitted by Texas Open Meetings Act, Texas Government Code Section 551.001 et seq.]

TEXAS GOVERNMENT CODE SECTION 551.0001, SECTION A PURSUANT TO TEXAS GOVERNMENT CODE SECTION 551.071 PRIVATE CONSULTATION WITH THE BOARD'S ATTORNEY IN PERSON OR BY PHONE WHEN THE BOARD SEEKS ADVICE OF ITS ATTORNEY ABOUT EITHER NUMBER ONE PENDING OR CONTEMPLATED LITIGATION, OR, NUMBER TWO, A SETTLEMENT OFFER.

OR NUMBER THREE, A MATTER IN WHICH THE DUTY OF THE ATTORNEY TO THE GOVERNMENTAL BODY UNDER THE TEXAS DISCIPLINARY RULES OF PROFESSIONAL CONDUCT OF THE STATE BAR OF TEXAS, CLEARLY CONFLICTS WITH THIS CHAPTER.

ITEM NUMBER ONE TONIGHT IS CONSULTATION AND DELIBERATION REGARDING PENDING AND ANTICIPATED LITIGATION PERTAINING TO THE TEA'S A THROUGH F ACCOUNTABILITY RATING SYSTEM.

SECTION B IS PURSUANT TO TEXAS GOVERNMENT CODE SECTION 551.074 DELIBERATION REGARDING THE APPOINTMENT, EMPLOYMENT EVALUATION, REASSIGNMENT DUTIES, DISCIPLINE OR DISMISSAL OF A PUBLIC OFFICER OR EMPLOYEE TO HEAR A COMPLAINT OR CHARGE AGAINST AN OFFICER, EMPLOYEE OR SECTION C PURSUANT TO TEXAS GOVERNMENT CODE SECTION 551.076.

DELIBERATIONS REGARDING SECURITY DEVICES OR SECURITY AUDITS.

AND TONIGHT, IT IS NOW 4:30 AND WE WILL CONVENE IN EXECUTIVE SESSION.

THANK YOU. GREAT.

OKAY, LADIES AND GENTLEMEN, IT IS NOW 5:18 AND WE ARE BACK FROM EXECUTIVE SESSION.

[01:30:03]

THAT TAKES US TO THE END OF OUR SESSION AND I SEE NO OTHER ITEMS. SO THE ONLY THING LEFT TO DO IS ADJOURNMENT.

[VI. Adjournment]

WE HAVE A MOTION FOR ADJOURNMENT SHOW THAT WE HAVE ADJOURNED AT 5:18.

THANK YOU. HOW LONG DO YOU WANT?

* This transcript was compiled from uncorrected Closed Captioning.