Sep 12, 2023 Board Bond Special Meeting

[00:00:04]

GOOD AFTERNOON.

IT IS 5:20 AND WELCOME TO THE BOARD BOND SPECIAL MEETING

[I. Call to Order and Determination of Quorum]

THE TIME IS 4:20.

I WOULD CALL THIS MEETING TO ORDER AND DETERMINE THAT THERE IS A QUORUM PRESENT.

OUR PUBLIC FORUM.

MISS HOGAN, DO WE HAVE ANY CARDS OR REQUESTS? THANK YOU. MOVING TO ITEM THREE SUPERINTENDENTS MESSAGE.

[III. Superintendent's Message ]

WE'RE AT THIS BOARD BOND SPECIAL MEETING.

JUST TO LET THE PUBLIC KNOW, WHENEVER YOU SEE THE BOARD BOND SPECIAL MEETING, THAT IS THE INDICATOR THAT THERE'S GOING TO BE ACTION ITEMS ON THE AGENDA IF IT JUST REMAINS A COMMITTEE MEETING, THEN THERE'S NO ACTION ITEMS ON THE AGENDA.

SO TODAY WE HAVE TWO ACTION ITEMS THAT I'M VERY EXCITED ABOUT.

I WANT THE PUBLIC TO UNDERSTAND THAT NOW BECOMES THE LONGEST PHASE, THE WAITING PHASE.

SO IF APPROVED, ONE OF THEM IS A RECOMMENDATION FOR ARCHITECTS.

IF APPROVED, THEN NOW THE DESIGN PROCESS STARTS, THE CIVIL ENGINEERING, THE PERMITS.

IT'S THAT WAITING GAME THAT SEEMS FOREVER BEFORE DIRT TURNS.

THIS IS VERY IMPORTANT BECAUSE WE ARE BARELY, LET'S SAY, ABOUT FOUR MONTHS IN FIVE MONTHS INTO FROM WHEN THE BOND GOT PASSED.

AND WE'RE ALREADY GOING TO APPROVE ARCHITECTS.

SO THE SOONER THESE ARCHITECTS CAN GET TO PROJECTS, THEN THE FASTER WE CAN START TURNING DIRT.

WE'RE ALSO GOING TO BE STARTING FOR RECOMMENDATION BASEBALL, SOFTBALL FACILITIES.

SO THAT'S GOING TO BE A TOTAL OF SIX FACILITIES FOR THREE CAMPUSES.

ONCE APPROVED, WE'RE HOPING TO START TURNING DIRT WITHIN THE NEXT FEW MONTHS.

THESE ARE ALL BOND RELATED ITEMS THAT THE PUBLIC CAME AND VOTED CONVINCINGLY FOR.

AND SO WE THANK YOU FOR YOUR TRUST.

I JUST WANT CLARIFICATION.

SO, YOU KNOW, ONCE WE APPROVE ARCHITECTS, IT TAKES SOME TIME FOR THAT WHOLE DESIGN TO HAPPEN.

BUT WE'RE HOPING TO TURN DIRT ON MAJOR PROJECTS BY THE SUMMER.

THANK YOU, MISS GRIFFIN.

THANK YOU, DR. LOPEZ, FOR GOING OVER THE AGENDA THAT WE HAVE POSTED AND HAVE PRINTED.

ITEM FOUR INFORMATION ITEM RECEIVED PRESENTATION ON BOND 2023 PROGRAM SUMMARY UPDATE MR.

[IV.A. Receive Presentation on Bond 2023 Program Summary Update]

AND FOR THE PUBLIC, THIS WILL BE OUR REGULAR OPENING SUMMARY OF WHERE WE ARE WITH THE BOND UPDATE.

YOU MAY BEGIN.

THANK YOU.

COMMITTEE CHAIR GRIFFIN MEMBERS OF THE COMMITTEE, DR.

LOPEZ, MEMBERS OF THE BOARD WANT TO GO OVER THE PROGRAM SUMMARY UPDATE FOR THE BOND 2023.

BEFORE WE BEGIN, I WANTED TO SHARE WITH YOU WHAT WE WANTED TO WE WANTED TO SHARE WITH YOU THIS MONTH THE PROJECT INFORMATION, THINGS THAT HAVE TO TAKE PLACE WHENEVER WE ASSIGN PROJECTS.

WHAT WE'VE SHARED WITH YOU PREVIOUSLY TO THIS ARE IS INFORMATION RELATED TO THE PROGRAM ITSELF.

ALL FIVE PHASES, EVERYTHING RELATING TO THE PROGRAM.

SO WE'RE GOING TO DIVE. THIS IS A LITTLE DEEP DIVE INTO WHAT IT TAKES TO HANDLE A PROJECT FOR THE BOND PROGRAM.

IF YOU RECALL, THE BOND PROGRAM HAS THREE PROPOSITIONS IN IT PROPOSITIONS A, B AND C, A IS THE LARGER MAJORITY OF THE WORK THAT'S BEING TAKEN PLACE. PROPOSITION B IS THE MULTI-PROGRAM FACILITIES AND PROPOSITION C IS OUR 1 TO 1 DEVICES.

AS A REMINDER, THIS IS OUR PRELIMINARY PROGRAM TIMELINE FOR OUR BOND.

YOU'LL SEE WE ARE IN THE AREA OF 2023 WHERE WE'RE DOING ARCHITECTURAL SELECTIONS FOR THE PHASE ONE. YOU'LL SEE THAT THE FOURTH QUARTER HAS US WORKING ON ARCHITECT SELECTIONS FOR PHASE TWO.

SO WE'RE MOVING RAPIDLY ALONG.

WE'LL BE ASSIGNING ARCHITECTURAL FIRMS. FROM THERE THEY WILL BEGIN THE DESIGN PROCESS AND WE WILL GO BACK OUT AND DO ARCHITECTURAL SELECTIONS AGAIN AND THEN WE'LL BRING THAT BACK TO YOU IN THE FOURTH QUARTER FOR THE PHASE TWO PORTION.

SO AS A REMINDER, THIS IS A PRELIMINARY SCHEDULE.

AND SO FAR WE THINK IT'S PRETTY DOABLE SCHEDULE FOR US.

OKAY. SO I WANTED TO GO BACK AND TALK A LITTLE BIT ABOUT A PROJECT.

[00:05:01]

SO WE HAVE FIVE PHASES WITHIN THE BOND PROGRAM.

AND WITHIN EACH OF THESE PHASES WE HAVE MULTIPLE PROJECTS THAT WE NEED TO TAKE CARE OF.

SO AS WE GO THROUGH THESE PHASES, YOU WILL BE SEEING THE VARIOUS PROJECTS THAT WE HAVE TO DO WITHIN EACH PHASE.

SO WITHIN EACH PHASE THERE ARE STAGES OF A PROJECT.

WHEN WE ASSIGN A PROJECT WITHIN A PHASE, THERE ARE MULTIPLE STAGES THAT HAVE TO TAKE PLACE.

THE FIRST STAGE IS CALLED DISCOVERY AND PLANNING.

THE SECOND IS DESIGN, THE THIRD IS PERMITTING, THE FOURTH IS PROCUREMENT, THE FIFTH IS CONSTRUCTION AND THE SIXTH IS CLOSEOUT.

SO THERE ARE SIX DISTINGUISHED PHASES EXCUSE ME, SIX DISTINGUISHED STAGES WITHIN A PROJECT.

AND THAT PROJECT COULD BE AN ELEMENTARY SCHOOL.

IT COULD BE ONE OF OUR MULTI-PROGRAM BUILDINGS.

IT COULD BE AN ADDITION TO A CAMPUS, IT COULD BE OUR NETWORK OPERATIONS CENTER, OUR TRANSPORTATION FACILITY.

REGARDLESS OF THE PROJECT, EACH ONE WILL TAKE ITS EACH ONE WILL GO THROUGH THESE SPECIFIC STAGES.

SO WHAT ARE THE STAGES WITHIN THE DISCOVERY AND PLANNING STAGE? WHAT IS THE PROJECT DISCOVERY AND PLANNING STAGE? THAT'S THE INITIAL STAGE OF THE PROJECT LIFE CYCLE WHERE ALL PARTIES ARE IDENTIFIED AND OUTLINED ESSENTIAL FACTORS FOR THE SUCCESS OF THE PROJECT.

SO YOU'LL HEAR ME TALK A LOT ABOUT SCOPE, BUDGET SCHEDULE, AND I SHARE WITH PEOPLE THAT OUR WORK IS VERY SIMPLIFIED BECAUSE THOSE ARE THE THREE THINGS THAT WE FOCUS ON.

WE CALL IT A THREE LEGGED STOOL, ITS SCOPE BUDGET SCHEDULE.

THAT'S WHAT KEEPS A PROJECT GOING.

SO EITHER YOU'RE GOING TO HAVE SCOPE, YOU CAN'T HAVE SCOPE WITHOUT BUDGET, YOU CAN'T HAVE BUDGET WITHOUT A SCHEDULE.

SO THOSE ARE THE THREE THINGS THAT WE FOCUS ON.

WHAT THAT MEANS IS YOU'LL HAVE A PROJECT DEFINITION AND A SCOPE, A BUDGET, A SCHEDULE DURATION WHERE WE'RE TALKING ABOUT HOW LONG THE PROJECT IS GOING TO TAKE.

RECOMMENDATIONS AS TO THE PROJECT ITSELF THAT WE'RE GIVING THE FIRMS OF WHAT WE'RE LOOKING FOR SITE SELECTIONS.

THESE ARE THE THINGS I'M NOT GOING TO GO THROUGH THE LIST, BUT THESE ARE THE THINGS THAT ARE ASSOCIATED WITH PLANNING AND DISCOVERY.

SO I'VE HIGHLIGHTED IN RED WHAT IS VERY IMPORTANT FOR THE BOARD.

THE BOARD HAS ASKED ME TO SAY, WHERE DO WE NEED TO ENGAGE? WHEN DO WE GET ENGAGED IN THE PROJECTS JAVIER? AND SO I WANTED TO BE VERY CLEAR THAT WITH THE ARCHITECTURAL SELECTION AS PART OF THE DISCOVERY AND PLANNING STAGE, THIS IS YOUR THIS IS WHERE YOU AS THE BOARD APPROVE THE FIRMS THAT WE'RE GOING TO WORK WITH AS A PROJECT.

SO THAT'S HIGHLIGHTED IN RED.

AND WE GET TO THE SECOND, THE NEXT STAGE THE SECOND STAGE IS DESIGN.

SO DESIGN IS VERY COMPLEX.

IT'S GOT A LOT OF PIECES WITHIN THE DESIGN STAGES WE GO PLANNING AND PRELIMINARY DESIGN.

THIS IS WHERE WE'LL DO A PROJECT KICKOFF.

WE'LL DO OUR DOCUMENT DISTRIBUTION, WE'LL GIVE A SCOPE TO BUDGET REPORTS BACK FROM THE ARCHITECTURAL FIRMS, MAKE SURE THAT WE'RE IN BUDGET WITH THE PROJECTS THAT WE'VE ASSIGNED, AND THEN WE GET INTO SCHEMATIC DESIGN PIECE.

WITHIN THAT SCHEMATIC DESIGN, WE'LL HAVE A KICKOFF MEETING, WE'LL LOOK FOR DRAWINGS, COST ESTIMATES ON THE PROJECT ITSELF, AND THERE WE'LL COME BACK TO THE BOARD AND THAT'S WHERE WE WILL SHARE WITH YOU THE APPROVAL, THE WHAT WE CALL A SCHEMATIC DESIGN.

THAT'S WHERE YOU'LL GET A RENDERING OF THE PROJECT, LET'S SAY THE ELEMENTARY SCHOOLS.

I'M JUST GOING TO PICK AN ELEMENTARY SCHOOL, FOR EXAMPLE.

AT THAT STAGE YOU WILL HAVE THE ARCHITECTURAL FIRM WILL SHARE WITH YOU THE RENDERING THAT WE'RE LOOKING CONCEPTUALLY FOR THE SITE, WHAT THAT CAMPUS IS GOING TO LOOK LIKE, TYPES OF MATERIALS THAT WE'RE LOOKING AT USING WITHIN THAT FACILITY.

SO YOU'LL GET A VERY GOOD UNDERSTANDING OF WHAT THE BUILDING IS GOING TO LOOK LIKE.

AND THERE YOU WILL APPROVE THE SCHEMATIC DESIGN THAT ALLOWS US TO MOVE TO THE NEXT STAGE WITHIN THE DESIGN PHASE.

THE NEXT STAGE IS THE DESIGN DEVELOPMENT STAGE, WHERE WE'LL HAVE DRAWINGS AND SPECIFICATIONS WITH THE ARCHITECTURAL FIRM.

EXCUSE ME.

ADMIN. YES, JUST A QUICK QUESTION.

YOU MENTIONED THAT THE ITEMS THAT ARE LISTED IN RED ARE THINGS THAT REQUIRE SOME INTERACTION WITH THE BOARD.

AND I WAS JUST CURIOUS, WHAT SHOULD WE BE LOOKING FOR IN THE SCHEMATIC DESIGN PHASE? WHAT TYPES OF THINGS SHOULD BE WHAT WE SHOULD BE CONSIDERING? THAT'S A GOOD QUESTION.

SO TYPICALLY WHAT IS LOOKED AT IS THE DESIGN FIRM WILL PRESENT TO YOU RENDERINGS OF THE EXTERIOR RENDERINGS OF WHAT THE INTERIOR LOOKS LIKE.

SO THE CONCEPTS, THE SITE PLAN, HOW WE PLAN ON DOING THE ARTICULATION OF THE SITE WHERE OUR BUS DROP OFFS ARE GOING

[00:10:05]

SO YOU'LL GET A VERY GOOD UNDERSTANDING OF WHAT THE SCOPE IS FOR THAT FOR THAT SPECIFIC PROJECT, TO BETTER UNDERSTAND HOW THE BUILDING IS GOING TO BE DESIGNED TO FUNCTION FOR OUR STUDENTS, STAFF AND TEACHERS.

THANK YOU. SO JUST ONE MORE POINT THAT SOMETIMES YOU'LL SEE SOME ARCHITECTURAL FIRMS WILL PROVIDE YOU A FLY THROUGH.

SO SOMETIMES YOU'LL SEE A FLY THROUGH WHERE THEY'RE TALKING ABOUT HOW YOU FLY INTO THE BUILDING, HOW IT LOOKS ON THE INSIDE.

SO THOSE ARE THE INFORMATION'S THAT YOU'RE GOING TO GET AT THAT POINT.

THANK YOU. PLEASE CONTINUE.

THANK YOU. SO IN DESIGN DEVELOPMENT, YOU'LL HAVE A DESIGN DEVELOPMENT DOCUMENTS IS WHERE YOU'LL HAVE WE'RE TALKING ABOUT HOW THE STRUCTURE, ONCE IT'S BEEN APPROVED, THE TYPES OF MATERIALS, HOW THE THING IS, HOW THE BUILDING ITSELF WILL BE STRUCTURED FOUNDATIONS, ALL OF THOSE THINGS WILL BE SOLIDIFIED AT THIS POINT.

AND THEN WE'LL GO FROM DESIGN DEVELOPMENT.

THIS IS WHERE IT GETS WHERE ARCHITECTURAL FIRMS REALLY GET A DEEP DIVE INTO THE DRAWINGS PIECE.

WHEN PEOPLE SAY, WE'RE STARTING TO DRAW, THIS IS A CONSTRUCTION DOCUMENTS PAGE STAGE AND THAT STAGE IS ACTUALLY BROKEN UP INTO THREE PIECES.

IT HAS A PIECE WHERE THIS IS WHERE WE MEET SPECIFICALLY WITH CAMPUS STAFF TALKING ABOUT THEIR FACILITY, WANTING TO KNOW WE'LL MEET WITH TECHNOLOGY, WE'LL MEET WITH SECURITY, TRANSPORTATION.

HOW ARE WE GOING TO TRANSPORT OUR STUDENTS IN AND OUT OF THOSE FACILITIES? THIS IS THE STAGE THAT YOU'LL SEE ALL OF THOSE TYPES OF DISCUSSIONS.

WE HAVE A 50% DRAWINGS WHERE WE REVIEW THOSE 90% DRAWINGS AND 100% DRAWINGS.

THIS IS IN THIS STAGE IS WHERE YOU'LL WE WILL AS THE DISTRICT, WE WILL START TO COLLABORATE WITH THE CITIES ON WHAT WE'RE ACTUALLY DOING WITH THE WORK.

CITIES WILL START TO SEE INFORMATION FROM US.

WE WILL HAVE MEETINGS WITH THEM TO TALK ABOUT ANY ISSUES, CONCERNS THAT THE CITIES HAVE WITH WITH THE WORK THAT WE ARE DOING.

SO THIS ACTUALLY HAPPENS EARLIER THAN BY THE TIME YOU DO PERMITTING, YOU HANDLE YOUR MEETINGS WITH THE CITY EARLIER THAN THAT.

NOW THE STAGES OF PERMITTING AND PROCUREMENT.

THOSE ACTUALLY DON'T GO IN SERIES.

THOSE GO IN PARALLEL.

THOSE ARE TWO. SO THOSE ARE ACTUALLY GOING AT THE SAME TIME.

SO WHILE WE'RE DOING PROCUREMENT, WHICH IS SOLICITING FOR BIDS AND THAT THAT PROCESS, WE'RE ALSO WORKING WITH THE CITY ON GETTING THE DOCUMENTS APPROVED, GETTING OUR BUILDING PLANS REVIEWED, GETTING PLAN REVIEW, WHAT WE CALL PLAN REVIEWS, SO SUBMITTAL REVIEWS WITHIN THE CITY.

SO YOU'LL SEE ON THE PERMITTING SIDE WHERE WE HAVE WE SUBMIT SITE PLANS.

SO THERE'S TWO PIECES TO THIS PIECE WITH THE CITY.

WE HAVE A SITE PLAN REVIEW AND WE HAVE A COMMERCIAL PERMIT REVIEW.

PEOPLE CALL THAT A BUILDING PERMIT, DEPENDING ON THE SCOPE OF THE WORK, WHICH IS THE MAJOR PROJECTS THAT WE'RE TALKING ABOUT, WE WILL HAVE TWO STEPS WHERE WE HAVE A SITE PLAN REVIEW WITH THE CITY AND A COMMERCIAL PERMIT REVIEW WITH THE CITY.

SO THOSE ARE, AS YOU CAN SEE, THERE'S QUITE A FEW STEPS THAT WE HAVE TO GO THROUGH WITHIN THE PROCUREMENT PIECE.

THIS IS WHERE WE SOLICIT FOR BIDS.

WE DO OUR ADVERTISEMENTS, WE DO OUR PROPOSAL OPENINGS.

THIS IS WHERE WE DO OUR EVALUATION MATRIX OR RUBRICS THAT WE USE WITHIN OUR PURCHASING GROUP.

WE WILL CONDUCT INTERVIEWS, WE MAKE RECOMMENDATIONS TO PURCHASING.

AND THERE IN RED IS WHERE THE PROPOSAL APPROVAL BY THE BOARD OF TRUSTEES ACTUALLY TAKES PLACE SO THAT YOU'LL SEE THAT WE COME TO YOU IN MULTIPLE TIMES BASED ON THE PROJECT ITSELF, SO THAT YOU ARE FULLY ENGAGED ON THE PROJECTS THAT WE'RE WORKING ON.

AND YOU ARE APPROVING THE WORK AS WE'RE MOVING FORWARD.

NOW WE GET INTO THE PHASE OF CONSTRUCTION WHERE HE SAYS, EVERYONE SAYS WE'RE TURNING DIRT.

THIS IS WHERE WE WORK REALLY CLOSELY WITH OUR CONTRACTOR FIRMS, AND WE MAKE SURE THAT WE'VE GOT EVERYTHING IN LINE WITH THAT.

WE'LL PUT A STAFFING PLAN TOGETHER, CONSTRUCTION SCHEDULES.

THIS IS WHERE WE GET OUR BUILDING PERMIT COLLECTION, WHERE WE ACTUALLY COLLECT THE PERMIT SO WE CAN START DOING WORK.

WE'LL DO STORMWATER POLLUTION PREVENTION PLANS.

YOU'LL SEE THOSE COME UP.

AND ONCE THE WORK IS DONE, WE'LL DO SUBSTANTIAL COMPLETION AND FINAL COMPLETION WITHIN THE CONSTRUCTION OF THE PROJECT.

THE LAST STAGE OF THE PROJECT IS THE CLOSE OUTS IS WHERE WE'LL HAVE A CLOSE OUT MEETING, BOTH WITH THE ARCHITECTURAL FIRM AND THE GENERAL CONTRACTOR.

[00:15:07]

SO THERE'S ACTUALLY TWO SPECIFIC CLOSEOUT PIECES THAT ACTUALLY TAKE PLACE.

SO AGAIN, THAT'S, I WANTED TO SHARE AGAIN ALL THE DIFFERENT STEPS BECAUSE THERE'S, QUITE A FEW STEPS THAT ARE INVOLVED WITHIN A PROJECT. ALL RIGHT.

I THINK I SAW MR. BEACH'S HAND AND THEN MR. MILLER. JAVIER, THANK YOU SO MUCH FOR THIS PRESENTATION.

I WANTED TO ASK YOU REAL QUICKLY, SO WHEN WE'RE GOING TO HAVE TO DO THIS PROCESS FIVE DIFFERENT TIMES, IS THAT CORRECT? WE DO THIS EVERY TIME WE HAVE A PROJECT.

YES, SIR. AND SO THAT WAY THAT WE KNOW AS A BOARD THAT WE'LL BE DOING THE VOTING AS FAR AS THE ARCHITECTS AND THAT TYPE OF THING AT THE VERY BEGINNING.

YES, SIR. AND IS THERE ANY WAY OF GETTING ANY KIND OF TIMELINE AS FAR AS BETWEEN THE APPROVAL OF WHICH WE'RE PROBABLY LOOKING AT TONIGHT FROM THE DISCOVERY PLANNING TO THE DESIGN? I MEAN, WHAT AND THEN FROM THE DESIGN GOING ON TO THE NEXT AREA WHERE WE COME IN AS FAR AS PERMITTING AND PROCUREMENT, THAT'S BASICALLY WHEN WE COME IN AGAIN.

ABSOLUTELY. CAN YOU GIVE US ANY KIND OF TIMELINE THERE? I GUESS IT'D BE HOW BIG THE SCOPE OF THE WORK IS OR SOMETHING LIKE THAT.

IS THAT IS THAT HAT WE'RE LOOKING AT OR IS IT.

YES, SIR. SO THIS IS WHAT YOU'RE SEEING NOW IS AN OVERVIEW OF THE PROJECT ITSELF.

ONCE WE GET ARCHITECTURAL FIRMS ON BOARD, WE WILL SOLIDIFY AN ACTUAL DESIGN SCHEDULE.

THAT DESIGN SCHEDULE WILL BE SHARED WITH YOU ON A PER PROJECT BASIS.

SO YOU'LL SEE EACH PROJECT AND WHERE THE DESIGN SCHEDULE IS.

AND WHEN OUR ANTICIPATED DATE OF COMING BACK TO YOU ON SCHEMATIC DESIGN, WHEN OUR ANTICIPATED DATE COMING BACK TO YOU WHEN WE PLAN ON APPROVING.

SO YOU'RE GOING TO GET AN OVERALL SCHEDULE FROM US.

AND THEN TOO WHEN WE GO THROUGH THIS PROCESS, THERE ARE SOME OF THE THINGS THAT WE'RE DOING IN SOME OF THE DIFFERENT PHASES ARE THE SAME THING OF PLAYGROUND CANOPIES, THOSE TYPE OF THINGS LIKE THAT.

SO IF THEY'RE APPROVED IN PHASE IN THIS PROJECT, FIRST ONE HERE, THE ARCHITECT, DO WE STILL HAVE TO APPROVE THEM AGAIN IN PHASE TWO, THREE, FOUR AND FIVE ON DOWN THE LINE? OR DO ARE WE GOING TO STAY WITH THAT SAME GROUP ALL THE WAY THROUGH? HOW DOES THAT HAVE YOU FIGURED THAT OUT? HOW ARE WE GOING TO DO THAT? THAT'S A VERY GOOD QUESTION.

SO ONE OF THE THINGS THAT YOU'LL NOTICE TONIGHT IS THAT WHILE WE'RE LOOKING AT PHASE ONE ARCHITECTURAL FIRMS, THERE IS A LITTLE CAVEAT FOR THAT, AND THAT IS OUR FENCING AND OUR PLAYGROUNDS.

WHAT WE'RE AWARDING TONIGHT, IF APPROVED, WHAT WE'RE LOOKING AT IS THE PLAYGROUNDS.

WE'RE GOING TO HAVE ONE ARCHITECTURAL FIRM FOR ALL OF THE PLAYGROUNDS FOR THE ENTIRE BOND.

WE'RE GOING TO HAVE ONE ARCHITECTURAL FIRM FOR ALL OF THE FENCING FOR OUR ENTIRE BOND.

AND SO THAT IS BEING LOOKED AT.

WE LOOKED AT WHAT IS THE BEST VALUE TO THE DISTRICT, WHAT IS THE BEST APPROACH FOR THE DISTRICT, RATHER THAN HAVING 3 OR 4 DIFFERENT ARCHITECTURAL FIRMS LOOKING AT PLAYGROUNDS, IT WAS MORE IT'S BETTER BENEFICIAL FOR THE DISTRICT WE'RE LOOKING AT THEM AS A WHOLE TO HAVE THE CONCEPTS BECAUSE WE'RE LOOKING AT HAVING COMMUNITY MEETINGS WITH OUR STAFF, COMMUNITY MEETINGS WITH THE COMMUNITY ON THE PLAYGROUNDS AND THE FENCING.

AND ALL OF THAT HAS TO HAPPEN.

SO IN FIRM FOR EACH ONE OF THOSE IS, IS IN MY OPINION, A MUCH BETTER APPROACH FOR THE DISTRICT . AND YOU LEADING THIS BOND PROGRAM.

ARE WE GOING AHEAD AND SENDING OUT RFQS FOR QUALIFICATIONS FOR THE IT NEW CENTER, THE BUS FACILITY, THE AG FACILITY, OTHER FACILITIES THAT ARE IN PROJECTS LATER DOWN THE ROAD IN DIFFERENT PHASES? ARE WE SENDING THAT OUT NOW SO THAT WE HAVE THOSE READY FOR US TO APPROVE ON A QUICKER BASIS OR WHATEVER? OKAY. SO GOING BACK TO THE ACTUAL PIECE, AT THE VERY BEGINNING, THE ARCHITECTURAL SELECTION FOR PHASE TWO IS IN THE FOURTH QUARTER OF THIS YEAR AND THEN THE ARCHITECTURAL SELECTION FOR PHASE THREE, THE PROJECTS THAT ARE IN PHASE THREE IS HAPPENING ON THE SECOND QUARTER OF THE 2024.

SO WE ARE BRINGING TO YOU ARCHITECTURAL FIRMS IN THE VARIOUS STAGES AS WE MOVE FORWARD.

IF THE BOARD DECIDES THAT THEY WANTED TO MOVE THAT UP, WE CAN DEFINITELY HAVE THAT DISCUSSION.

IF THAT IS SOMETHING THAT THE BOARD IS LOOKING TO MOVE UP.

BUT RIGHT NOW, THAT IS OUR PRELIMINARY SCHEDULE THAT WE'RE SHOWING.

SO WE'LL BRING THOSE ARCHITECTURAL FIRMS FOR APPROVAL AT THAT TIME.

OKAY. THANK YOU.

QUESTIONS BOARD.

[00:20:01]

OH, I'M SORRY. I'M SORRY, JAMIE.

I FORGOT YOU. SORRY, MR. MILLER. THAT'S OKAY I FORGOT YOU EARLIER.

OKAY. ALL RIGHT. WE'RE EVEN.

WE EVEN. WE'RE EVEN.

I JUST WANTED TO GO TO PAGE EIGHT IN YOUR PRESENTATION WHERE YOU HAD A LIST OF DIFFERENT THINGS, AND IT'S MORE CURIOSITY.

YOUR PHASE ONE ENVIRONMENTAL PHASE TWO.

SO THOSE ARE JUST FOR NEW LAND PURCHASE DEALS, OR DO WE HAVE TO DO ANYTHING LIKE THAT ON EXISTING SCHOOL OWNED PROPERTIES? THAT'S A VERY GOOD QUESTION, SIR.

PHASE ONE AND PHASE TWO ENVIRONMENTAL STUDIES ARE WHENEVER YOU HAVE A PIECE OF PROPERTY THAT YOU'RE LOOKING TO ACQUIRE, IF YOU WE ALL THE PROPERTIES THAT WE'RE LOOKING AT ON PHASE ONE ARE GOING ON EXISTING PROPERTIES THAT THE DISTRICT HAS.

SO THERE IS NO NEED TO DO A PHASE ONE OR PHASE TWO ENVIRONMENTAL.

THOSE ARE ONLY DONE WHENEVER WE'RE EITHER ACQUIRING WHAT WE CALL GREEN SPACE, THERE'S NO BUILDING THERE OR WE'RE ACQUIRING PROPERTY THAT HAS BUILDING OR HAD A BUILDING AT SOME TIME WE'LL HAVE TO PERFORM A PHASE ONE THAT'S VERY STANDARD, THAT'S REQUIRED BY LAW TO DO A PHASE ONE STUDY.

DEPENDING ON WHAT YOU FIND IN PHASE ONE, YOU'LL DO A DEEPER DIVE IN PHASE TWO.

NO, NO, AND I'M FAMILIAR WITH THAT.

I JUST WANT TO MAKE SURE IT WAS JUST FOR ACQUIRED PROPERTY, NOT FOR EXISTING PROPERTY.

YES, SIR. AND THEN IN OUR PREVIOUS BOND, THERE WERE SOME UNIQUE STRUCTURES BEING BUILT THAT THE BOARD FOUND THAT ADVANTAGEOUS TO BE ABLE TO GO DO A SITE VISIT SOMEWHERE THAT ALREADY HAD SOMETHING SIMILAR TO WHAT WE WERE LOOKING AT.

AND WE GOT A CHANCE TO ASK QUESTIONS ABOUT WHAT WOULD YOU DO DIFFERENT? WHAT COULD HAVE BEEN BETTER? THIS PLAYED A HUGE PART IN IN WHAT I THINK TURNED OUT TO BE A VERY WELL DONE NATATORIUM.

ARE THERE ANY I MEAN, DO ANY OF OUR PROJECTS LEND ITSELF TO THAT OR WILL IT BE STRICTLY DONE ON THE FLY BY'S AND THE ARCHITECTURAL DRAWINGS AND SO FORTH? GOOD EVENING BOARD OF TRUSTEES, DR.

LOPEZ. YES.

TO ANSWER YOUR QUESTION, WE ARE PLANNING TO TOUR SOME OF THE FACILITIES.

SOME OF THESE PROFESSIONAL FIRMS TONIGHT ARE BEING RECOMMENDED.

I'M GOING TO GET A LIST OF FACILITIES FROM THEM, AND WE WILL BE TOURING SOME OF THESE UNIQUE, BEAUTIFUL BUILDINGS THAT THEY'VE DESIGNED.

IT'S COMING. OKAY.

SO MY QUESTION, WE HAVE A GOOD OVERVIEW OF THE STAGES AND ALL OF THAT.

WE'VE APPROVED THE MANAGEMENT TOOL.

SO TONIGHT, UPON APPROVAL, WE WILL BEGIN TO SEE PROJECT PLANS THROUGH OUR MANAGEMENT TOOL.

SO I AM ASSUMING THAT AFTER TONIGHT YOU WILL BE LOADING THAT SOFTWARE.

AND SO THE NEXT TIME WE MEET NEXT MONTH, WE WILL HAVE SOME A LITTLE MORE DETAILS ON THE PROJECTS THAT HAVE BEGUN THAT WILL GIVE US THE TIMELINES. IS THAT CORRECT? SO, YES, YOU DID APPROVE THE PROJECT SOFTWARE.

THE SOFTWARE LAST MONTH HAS NOT BEEN PROCURED AT THIS POINT.

WE'RE STILL WORKING ON THAT.

SO I WILL BE ABLE TO PROVIDE.

MY PLAN IS TO PROVIDE YOU A SCHEDULE ON PROJECTS, WORKING WITH THE ARCHITECTURAL FIRMS ON THOSE PHASE ONE PROJECTS IN OCTOBER.

I ALSO PLAN ON SHARING WITH YOU IN OCTOBER THE NEGOTIATED FEES FOR EACH ONE OF THOSE PROJECTS SO YOU HAVE A BETTER UNDERSTANDING OF WHAT THE FEES ARE GOING TO BE. BUT REMEMBER, GOING INTO THIS, WE WANTED ONE SOURCE OF DATA AND REPORTING.

THAT'S CORRECT. SO IF PROCUREMENT IS HOLDING UP OR WHATEVER THE PROJECT IS IN THE DELAY FOR US GETTING THESE PROJECT SPECIFIC PARTICULARS LOADED AND DESIGNED, I'M JUST GOING TO TURN TO DR.

LOPEZ AND ASK HIM TO BASICALLY LOOK INTO THAT SO THAT WE WON'T HAVE THIS MONTH THINGS COMING OUT OF THIS, I WON'T EVEN NAME PIECES OF SOFTWARE.

AND THEN NEXT MONTH WE'RE GOING TO HAVE IT COMING OUT OF HERE.

SO I DON'T KNOW WHAT THAT MEANS OTHER THAN THE FACT THAT WE APPROVED THE SOFTWARE FOR THIS TRANSPARENCY, CONSISTENCY AND HOWEVER WE NEED TO REPORT.

I THINK I SAW MR. GLICK'S HAND. YES.

THANK YOU, MA'AM. ON YOUR I DON'T KNOW WHETHER IT'S PAGE 13 OR PAGE 10, IT SAYS STAGES OF PROJECT CONSTRUCTION.

YEAH. WHERE BEFORE IN OTHER PAGES YOU'VE INDICATED BOARD PARTICIPATION OR ACTION,

[00:25:03]

I DON'T KNOW OF ANY PROJECT THAT EVER GETS DONE WITHOUT CHANGE ORDERS.

SO WOULD YOU LIKE TO AT LEAST LET'S TALK ABOUT THAT AND HOW THE BOARD WILL HAVE TO PARTICIPATE THERE? SURE. ABSOLUTELY.

SO, YES, THAT'S A VERY GOOD QUESTION TRUSTEE GLICK THAT YOU BRING UP.

AND YOUR POINT REGARDING CHANGE ORDERS WITHIN THE PRESENTATION, THE WORK ITSELF, THESE ARE MAJOR STEPS THAT HAVE TO BE TAKEN WITHIN A PROJECT.

THERE ARE A MYRIAD OF SUB STEPS THAT ARE WITHIN THESE BULLET POINTS THAT HAVE TO BE DONE.

THIS IS A VERY, VERY HIGH LEVEL ONE PAGE CONSTRUCTION PIECE.

WHEN IT COMES TO CONSTRUCTION, THERE IS A SCHEDULE PIECE THAT TYPICALLY IS VERY ELABORATE.

IT'S A GANTT CHART. IT IS PRETTY INTENSE AS FAR AS THE DURATIONS GO AND THE INFORMATION THAT IS SHARED WITHIN THERE.

LIKEWISE, THERE'S ALSO WHEN IT COMES TO CONSTRUCTION, THERE'S THE PAYMENT PORTION OF IT.

AND IN OUR INDUSTRY, WE CALL THAT AN APPLICATION FOR PAYMENT.

WITHIN THAT IS WHERE YOU WILL FIND DOLLARS THAT RELATE TO THE PROJECT, DOLLARS THAT RELATE TO CONTINGENCY.

AND IF THERE ARE INSTANCES WHEN A CHANGE ORDER IS REQUIRED, MEANING THAT THERE ARE DOLLARS FOR THE PROJECT, FOR UNFORESEEN ITEMS THAT NEED TO BE ADDED TO THE PROJECT THAT WERE UNFORESEEN, THAT IS REQUIRED TO COME BACK TO THE BOARD FOR APPROVAL.

ANY TIME THE CONTRACT CHANGES IF THERE IS A DOLLAR AMOUNT FOR THE CONTRACT AND I'M JUST GOING TO MAKE UP A NUMBER HERE AND SAY IT'S $5 MILLION DOLLARS.

IF THERE'S A $5 MILLION DOLLAR PROJECT AND THE CONTRACT IS SET FOR $5 MILLION DOLLARS, IF THE CONTRACT EXCEEDS THAT, WE WERE TO COME BACK TO YOU FOR APPROVAL TO EXTEND THAT CONTRACT, TO INCREASE THAT AWARD.

AND SO THAT WILL BE SOMETHING THAT IS IS DONE IN A REGULAR BASIS.

BACK TO YOU. ANY OTHER QUESTIONS? BOARD. THANK YOU SO MUCH.

AND WE ARE NOW GOING TO MOVE INTO 5A CONSIDER APPROVAL OF RECOMMENDED ARCHITECTS FOR BOND 2023

[V.A. Consider Approval of Recommended Architects for Bond 2023 Phase 1 Projects]

AND BOARD I WILL CALL YOUR ATTENTION TO PAGE 16 OF OUR BOARD BOOK, WHICH LISTS HOW THEY HAVE ASSIGNED THE ARCHITECTS. AND THIS WILL BE WHAT WE'RE VOTING ON IS EVERYTHING THAT'S IN THIS ACTION ITEM THAT'S LISTED IN THE BOARD BOOK.

MR. GONZALES.

AGAIN, GOOD EVENING BOARD OF TRUSTEES, DR.

LOPEZ. ON JULY 25TH, THE BOARD OF TRUSTEES APPROVED THE RECOMMENDATIONS OF COMPANIES FOR ARCHITECTURE AND RELATED PROFESSIONAL SERVICES, WHICH WAS STEP ONE OF RFQ 360-23.

WE'RE HERE TONIGHT TO GO OVER THE RESULTS FOR STEP TWO.

IT IS THE STAFF'S RECOMMENDATIONS THAT ARCHITECTS BE ASSIGNED, AS INDICATED BELOW IN YOUR BOARD BOOK ON THIS DOCUMENT AS MS. GRIFFIN TRUSTEE GRIFFIN JUST EXPLAINED, TO BEGIN THE NEGOTIATIONS BETWEEN THE GARLAND INDEPENDENT SCHOOL DISTRICT AND THESE FIRMS THAT HAVE BEEN IDENTIFIED.

I WANT TO GIVE THE BOARD AN OPPORTUNITY TO ASK QUESTIONS HOW THESE FIRMS WERE IDENTIFIED BECAUSE WE HAVE A LOT OF GOOD FIRMS. STEP TWO WAS CHAIRED BY MR. FERNANDEZ. SO I'M GOING TO GIVE MR. FERNANDEZ THE OPPORTUNITY TO IDENTIFY THE FIRMS THAT WERE ACTUALLY IDENTIFIED PER PROJECT AND ANY SPECIFIC QUESTIONS THAT HE CAN ASK THAT HE CAN SHARE WITH YOU ALL ANY QUESTIONS THAT ARE ASKED.

SO, MR. FERNANDEZ.

BOARD, LET US TRY TO GO THROUGH THE SIX AND THEN WE CAN COME BACK AND ASK THE QUESTIONS INDIVIDUALLY.

WILL THAT WORK? THANK YOU.

MR. FERNANDEZ. THANK YOU, PAUL.

SO I WANT TO TALK A LITTLE BIT ABOUT THE PROCESS.

THE FIRST PART OF THE PROCESS WAS ISSUE AN RFQ SELECT FIRMS FOR A POOL.

[00:30:03]

SO THE POOL WAS SELECTED.

WE THEN TOOK THE NEXT STEP, WHICH IS HOW DO YOU TAKE FROM THE POOL AND GET TO ASSIGNING FIRMS FOR THE WORK? SO WE IDENTIFIED THE WORK AS PART OF THE BOND.

WE NEEDED TO IDENTIFY THE FIRMS AS PART OF THE WORK.

SO THAT PIECE WAS A STEP TWO PROCESS.

WE HAD A REQUEST ON JULY 31ST, WE HAD ISSUED A REQUEST FOR INFORMATION FROM DESIGN FIRMS FOR THEM TO PROVIDE US PAST PROJECT INFORMATION THAT WAS RELEVANT TO THE PROJECTS THAT THEY WERE INTERESTED IN IN PHASE ONE.

ALL THE FIRMS THAT WERE IN THE POOL WERE ASKED, PLEASE SUBMIT YOUR INFORMATION BACK.

WE THEN COLLECTED THAT DATA.

WE PARSED THROUGH THAT DATA.

WE THEN CREATED A RUBRIC THAT WOULD BE USED FROM THE INFORMATION THAT WAS GIVEN AND WE UTILIZED.

WE CREATED AN EVALUATION TEAM COMPLETELY SEPARATE.

SO TO ENSURE FOR CLARITY, WE CREATED A SEPARATE, COMPLETELY SEPARATE EVALUATION TEAM THAT EVALUATED THE RUBRIC SEPARATE FROM THE TEAM THAT PERFORMED THE RFQ EVALUATION IN STEP ONE.

SO IT'S SEPARATE INDIVIDUALS.

WE THEN TOOK AFTER WE GOT THAT, WE GOT THE EVALUATION RUBRIC THAT GAVE US OUR LIST OF FIRMS THAT WE WERE GOING TO INTERVIEW BASED ON THE PROJECTS THAT WE HAD, PROJECTS THAT THEY HAD AN INTEREST IN AND PROJECTS THAT WE EVALUATED THEM AGAINST.

WE THEN HELD OUR WE PREVENTED WE DISCUSSED THE EVALUATION RUBRIC INTERNALLY, HOW THAT WOULD WORK ON 8-21 AND THEN ON AUGUST THE 25TH THROUGH SEPTEMBER THE 1ST, WE HELD A MYRIAD OF DESIGN FIRM INTERVIEWS THAT TOOK QUITE A FEW DAYS TO GO THROUGH THAT PROCESS.

15 FIRMS WERE INTERVIEWED FOR VARIOUS TYPES OF PROJECTS THAT WE HAD.

HERE YOU SEE THE AGENDA OF THE SIX PROJECTS THAT WE HAVE FOR PROJECT FOR PHASE ONE AND THE FIRMS THAT STAFF IS RECOMMENDING FOR YOUR CONSIDERATION.

I WILL NOTE, AS I STATED EARLIER IN THE PRESENTATION, THAT THE PLAYGROUND REPLACEMENTS AT 15 CAMPUSES.

THAT'S A PHASE ONE, THAT'S PHASE ONE AS FAR AS 15 CAMPUSES THAT ARE WE ARE LOOKING AT, BUT WE'RE ACTUALLY LOOKING AT THE FIRM WOULD SUPPORT ALL OF THE PLAYGROUNDS FOR THE ENTIRE BOND.

SO WE'RE NOT LOOKING AT HIRING INDIVIDUAL ARCHITECTURAL FIRMS FOR DIFFERENT PLAYGROUNDS.

SO IT WOULD BE ONE FIRM.

SAME THING FOR NUMBER SIX.

IT'S THE ELEMENTARY SCHOOLS AND IT'S ACTUALLY ALL OF THE FENCING THAT WE'RE DOING WITH THE ELEMENTARY, MIDDLE SCHOOL AND HIGH SCHOOLS.

THEY'RE ACTUALLY HIRING WE ARE LOOKING TO UTILIZE ONE FIRM.

THAT WAY WE GET A CONSISTENT MESSAGE THAT WE GET A CONSISTENT LOOK FOR OUR DISTRICT.

AND IT ASSISTS IT ALLOWS US TO SERVE THE COMMUNITY GET THOSE COMMUNITY MEETINGS TOGETHER THAT WE NEED TO GET DONE.

GET THE INFORMATION OUT TO THE COMMUNITY SO THAT THEY KNOW EXACTLY WHAT INFORMATION THAT WAS GOING TO BE SHARED WITH THEM, WHAT TO EXPECT.

AND SO THOSE ARE THE THINGS THAT YOU SEE HERE.

THAT'S THE INFORMATION YOU SEE THERE.

AND I'M HAPPY TO ANSWER ANY OTHER QUESTIONS THAT YOU MAY HAVE.

JUST BEFORE WE ACCEPT QUESTIONS, WOULD YOU PLEASE GO THROUGH EACH SIX OF THESE FOR THE RECORDS AND STATE WHAT THE PROJECT IS AND WHO THE ARCHITECT THAT HAS BEEN ASSIGNED? THANK YOU. THANK YOU.

SO ON PHASE ONE PROJECTS.

THE FIRST PROJECT IS A MULTI-PROGRAM ACTIVITY CENTERS AT ALL SEVEN HIGH SCHOOLS WITH A FIELD HOUSE REPLACEMENT THAT, IF YOU RECALL IN MY PRESENTATION WHERE I SHOWED PROPOSITION A AND PROPOSITION B, THIS IS WHERE PROPOSITION A AND B ARE COMBINED.

SO THE WORK IS GOING TO BE SO YOU'LL HAVE ONE FACILITY THAT HAS WORK FROM PROP A AND PROP B INTO ALL SEVEN HIGH SCHOOLS. THE ARCHITECTURAL FIRM THAT IS BEING RECOMMENDED IS PBK.

ELEMENTARY SCHOOL REPLACEMENT FOR FREEMAN ELEMENTARY SCHOOL.

THAT'S THE PROJECT NUMBER TWO.

THAT IS OUR FREEMAN ELEMENTARY THAT IS SCHEDULED TO BE REPLACED.

THE ARCHITECTURAL FIRM BEING RECOMMENDED IS LPA INC FOR THAT WORK.

THE THIRD PROJECT IS ELEMENTARY SCHOOL REPLACEMENT HILLSIDE ACADEMY.

THAT SCHOOL IS BEING REPLACED AND THE ARCHITECTURAL FIRM THAT IS

[00:35:06]

THE FOURTH PROJECT IS LAKEVIEW CENTENNIAL HIGH SCHOOL AND NAAMAN FOREST HIGH SCHOOL RENOVATIONS.

THAT IS ONE PROJECT WITH TWO HIGH SCHOOLS IN IT.

THE ARCHITECTURAL FIRM THAT'S BEING RECOMMENDED FOR THAT WORK IS W.R.

A. ARCHITECTS INC.

THE FIFTH PROJECT IS PLAYGROUND REPLACEMENTS AT 15 CAMPUS LOCATIONS.

AGAIN, TO CORRECT THAT, IT'S PLAYGROUND REPLACEMENTS AT ALL ELEMENTARY AND PRE-K BECAUSE WE WANT TO MAKE SURE THAT OUR COMMUNITY UNDERSTANDS THAT WE'RE JUST NOT LOOKING AT OUR ELEMENTARY.

WE HAVE TWO PRE-K CENTERS.

THEY WILL HAVE UPGRADED EQUIPMENT AS WELL.

PLAYGROUND REPLACED, YES, MA'AM, THAT IS CORRECT.

ALL RIGHT. AND THE ARCHITECT THAT IS BEING RECOMMENDED IS BRW ARCHITECTS.

AND THE SIXTH PROJECT FOR PHASE ONE IS SAFETY PERIMETER FENCING, AND THAT IS AT ALL OF OUR CAMPUSES.

WELL, THIS SAYS ELEMENTARY SCHOOLS.

ELEMENTARY SCHOOLS ARE PART OF PHASE ONE.

BUT THIS IS ALL OF OUR CAMPUSES.

THAT'S ELEMENTARY, MIDDLE SCHOOL, HIGH SCHOOL AND SPECIAL SERVICES.

SPECIAL SERVICES, I.E.

IS THE PRE-K CENTERS ARE AEC FACILITY AND THE FIRM BEING RECOMMENDED IS ORCUTT WINSLOW.

QUESTIONS NOW. MR. GLICK. THANK YOU, MA'AM.

FIRST QUESTION IS, AND I HAVE NO PROBLEM WITH ANY OF THE NAMES YOU JUST MENTIONED.

THEY'RE ALL FINE FIRMS. WHY ARE WE CHOOSING TWO DIFFERENT ARCHITECTS FOR TWO ELEMENTARY CAMPUSES? I DON'T THINK THAT'S BEEN OUR HISTORY IN THE PAST WHEN WE DID THIS IS EVEN BEFORE I GOT ON THE BOARD.

WE DID MULTIPLE CAMPUSES WITH SIMILAR, I THINK, THE SAME ARCHITECTS DESIGNING SAME DESIGNS.

AND EVEN WHEN WE BUILT FUTURE CAMPUSES, WE USED THE SAME ARCHITECTS AND THEY HAD THE SAME LOOK.

WHY ARE WE CHOOSING TWO DIFFERENT ONES? IT'S A VERY GOOD POINT AND THANK YOU FOR ASKING THAT QUESTION.

IN THE PAST, WHAT GARLAND HAS DONE IS VERY TRADITIONAL, WHAT A LOT OF SCHOOL DISTRICTS DO.

WHEN GARLAND WAS GROWING AT THAT TIME, WE HAD A LOT OF SPACE.

WE WERE A GROWING SCHOOL DISTRICT.

WE WERE A DISTRICT THAT NEEDED SCHOOLS QUICKLY.

AND WHAT HAPPENS WHEN A SCHOOL DISTRICT NEEDS SCHOOLS QUICKLY AND HAS AVAILABLE LAND? YOU USE PROTOTYPES, YOU DESIGN A CAMPUS AND YOU SAY, THIS IS THE TYPE WE WANT.

AND SO WE HAVE DONE PROTOTYPES IN GARLAND FOR MANY, MANY YEARS.

WHEN WE'RE TALKING REPLACEMENTS NOW, WE HAVE DIFFERENT SITUATIONS WITHIN OUR PROPERTIES, BOTH FREEMAN AND HILLSIDE, VERY, VERY DIFFERENT PROPERTY SIZES.

THE SIZES ARE VERY DIFFERENT.

THE TOPOGRAPHY IS VERY DIFFERENT IN THOSE.

SO USING A PROTOTYPE CAMPUS FOR EACH ONE OF THOSE WOULD NOT BE FEASIBLE TO DO.

REMEMBER, WE'RE DOING FOUR CAMPUSES FOUR REPLACEMENTS AS PART OF THE BOND, AND THE OTHER TWO ARE IN OTHER PHASES OF THE WORK THAT WE'RE HERE TO DO. AND THOSE ARE YET TO BE DETERMINED.

BUT BECAUSE WE DON'T HAVE THAT PIECE, IT'S ALLOWING US AS A DISTRICT TO CHOOSE THE ARCHITECTURAL FIRM THAT'S BEST SUITED FOR THAT PIECE OF PROPERTY THAT WE HAVE.

WHEN AGAIN, PROTOTYPES ARE GREAT, WHEN YOU'RE GROWING AND YOU HAVE GREEN SPACE, WE DON'T HAVE THE GREEN SPACE ANYMORE.

WE'RE VERY TIGHT. A LOT OF OUR CAMPUSES AT THE TIME WHEN THEY WERE BEING BUILT ARE BEING BUILT ON VERY SMALL PLOTS OF LAND.

AND SO WE'RE HAVING TO GET CREATIVE.

THE OTHER THING THAT WE'RE DOING IS OUR SIZE OF OUR CAMPUSES AS PART OF THIS BOND ARE GOING TO BE MUCH LARGER THAN WHAT WE HAD IN THE PAST.

WE'RE LOOKING FOR AN AVERAGE OF ABOUT 750 EXCUSE ME, 850 STUDENT CAPACITY CAMPUSES.

SO LOOKING AT THAT, ALONG WITH THE PROPERTY THAT WE HAVE, IT'S A BETTER FIT FOR OUR DISTRICT TO HAVE INDIVIDUAL ARCHITECTURAL FIRMS. BRING TO THE DISTRICT THAT INNOVATION THAT EXISTS OUT THERE AND BEING ABLE TO BRING THAT INNOVATION WITHIN THOSE COMMUNITY.

AS WHILE WE ARE GARLAND ISD, WE ARE GARLAND, ROWLETT AND SACHSE, WE STILL HAVE COMMUNITIES WHO WHAT THIS IS GOING TO DO IS ALLOW THEM TO HAVE SOMETHING THAT THEY CAN ASSOCIATE WITH THEIR COMMUNITY, THEIR PIECE.

[00:40:03]

I WASN'T SPECIFICALLY TALKING ABOUT A PROTOTYPE.

WHAT I WAS THINKING, AND I KNOW SOME MEMBERS OF THE BOARD WENT TO ARLINGTON, I BELIEVE, AND SAW A ELEMENTARY CAMPUS THAT YOU WERE INVOLVED IN, IN ARLINGTON ISD. WHAT IF WE JUST SAID THAT'S WHAT WE LIKE AND WE LIKE IT TWICE? THAT'S NOT GOING TO HAPPEN, RIGHT.

WELL, EACH ONE OF THESE FIRMS THAT, FOR EXAMPLE, THE FIRMS THAT YOU SEE HERE ON THE LIST HAVE ALL DONE ELEMENTARY SCHOOLS, EVERY ONE OF THESE AND NOT JUST THESE, BUT THERE'S A MULTITUDE OF FIRMS WHO HAVE DONE GROUND UP ELEMENTARY SCHOOLS.

YOU COULD YOU COULD SAY THAT'S THE ELEMENTARY WE LIKE.

WE WANT TO PICK THAT AND PULL IT OUT OF THE DRAWER AND BRING IT TO GARLAND.

WE COULD DO THAT.

HOWEVER, I THINK BY WORKING SPECIFICALLY WITH THE DESIGN FIRM, HEARING WHAT THE COMMUNITY AND OUR STAFF AND STUDENTS WANT IN GARLAND, WE WANT TO REMAIN GARLAND UNIQUE.

WE WANT TO REMAIN.

WE WANT PEOPLE TO KNOW THAT WHAT WE'RE BUILDING HERE IS SPECIFIC FOR GARLAND, THAT OUR STUDENTS, TEACHERS AND STAFF, WE WANT THEM.

WE COULD JUST GRAB SOMETHING OUT OF THE DRAWER, STICK IT OUT THERE AND SAY, HERE YOU GO.

IT SERVES THE NEEDS OF A DIFFERENT COMMUNITY.

BUT DOES IT SERVE THE NEEDS OF US, WHAT I CALL SHOEHORNING A DESIGN? WE DON'T WANT TO DO THAT.

WE WANT SOMETHING THAT IS GARLAND SPECIFIC.

CAN I CONTINUE, MS. GRIFFIN? IS THAT OKAY? THANK YOU.

OKAY. THEN I HAVE A QUESTION ON ITEM ONE.

THE MULTI PROGRAM ACTIVITY WHERE YOU'RE COMBINING BOTH THE ACTIVITY AND THE FIELD HOUSE.

SO YOU'RE TAKEN FROM ONE AND TWO BONDS, ONE AND TWO.

THAT'S A HUGE ARCHITECTURAL CONTRACT.

PROBABLY BY FAR THE BIGGEST ONE WE WILL HAVE IN THIS WHOLE BOND.

WHY ARE WE DECIDING TO DO ALL SEVEN? GIVE IT TO ONE PERSON AT ONE TIME AND WE HAVEN'T STARTED.

MAYBE WE WON'T LIKE WHAT HAPPENS AFTER THE FIRST.

MAYBE WE'LL WANT TO CHANGE.

ARE WE DRAFTING A CONTRACT TO DO ALL SEVEN ADD ALL SEVEN REPLACEMENT FIELD HOUSES? YES, WE ARE PROPOSING TO HAVE ONE ARCHITECTURAL FIRM FOR ALL SEVEN MULTI PROGRAM ACTIVITY CENTERS WITH A FIELD HOUSE REPLACEMENT. WHAT'S THE RUSH? I DON'T UNDERSTAND. WELL, THAT'S NOT A RUSH.

WHAT IT IS, IS WE WANT TO MAKE SURE THAT WE HAVE EQUITY AMONGST ALL OF OUR SEVEN HIGH SCHOOLS.

SO IT'S EXTREMELY IMPORTANT THAT ALL OF OUR CAMPUSES GET THE WEIGHT ROOMS THAT ARE REQUIRED.

WE DON'T WANT ONE SIDE OF THE DISTRICT GETTING A WEIGHT ROOM OF ONE SIZE, THE OTHER SIZE OF THE DISTRICT, GETTING THE WEIGHT ROOM OF A DIFFERENT SIZE.

WE DON'T WANT ONE SIDE OF THE DISTRICT GETTING A FIELD THAT'S OF ONE SIZE AND THE OTHER ONE GETTING A FIELD OF A DIFFERENT SIZE.

THERE'S ECONOMIES OF SCALE THAT GO WITH THIS.

WHILE THIS MAY SEEM LIKE A LARGE PROJECT, THIS IS ACTUALLY NOT UNUSUAL.

THIS IS SEVEN.

I DID SIX IN ARLINGTON, SO I DID IT THE EXACT SAME WAY.

HIRED ONE FIRM.

BUT IT IS EXTREMELY IMPORTANT.

AND WE GO BACK TO THE DESIGN AND THE DISCOVERY AND THE PLANNING STAGE THAT IS VERY CRITICAL FOR US AS A DISTRICT TO MAKE SURE THAT WE ARE GIVING INPUT TO THE FIRM.

SEEING THE TYPES OF INNOVATION THAT IS OUT THERE AND WANTING AND TELLING THE FIRM, WE WANT THAT INNOVATION, WE WANT IT HERE, WE WANT TO TWEAK IT A LITTLE BIT, BUT WE WANT THE GARLAND WAY WE WANT IT THAT HERE.

AND BY HAVING ONE FIRM WITH THAT ONE CONSISTENT MESSAGE GETS US WHAT WE WANT BECAUSE THE MULTI-PROGRAM BUILDINGS ARE GOING TO BE THE EXACT SAME BUILDINGS.

THEY'RE NOT LIKE THE ELEMENTARY'S.

WHEN YOU HAVE ELEMENTARY SCHOOLS, THOSE ARE VERY DIFFERENT.

OUR ELEMENTARY'S HAVE VARIOUS PROGRAMS WITHIN THEM.

SO THEY ARE CHANGING PROGRAMS WE SERVE AT FREEMAN ARE DIFFERENT THAN WHAT WE SERVE AT HILLSIDE.

SO SAYING WE'RE JUST GOING TO DO A PROTOTYPE, WE'LL HAVE TO SHOEHORN THAT BECAUSE OUR PROGRAMS ARE DIFFERENT.

THE PROGRAMS ARE ACTUALLY GOING TO BE THE SAME FOR ALL OF OUR MULTI PROGRAMS, MULTI PROGRAM FACILITIES.

SO IT MAKES SENSE FOR US TO HAVE ONE FIRM DO THAT WORK, GET THAT MESSAGE FROM THE DISTRICT.

AND AGAIN, WE PLAN ON HAVING, AS PART OF THE SCHEDULE GOES, ENSURING THAT WE AS A DISTRICT ARE GIVING CRITICAL INPUT ON WHAT THAT FACILITY NEEDS TO LOOK LIKE. AS MR. GONZALES WAS SHARING EARLIER, WE PLAN ON HAVING VISITS WITH THE BOARD AND WITH STAFF.

IF STAFF CHOOSES TO LOOK AT ALL OF THE INNOVATION THAT'S OUT THERE SO THAT WE CAN BRING THAT TO GARLAND AND WE'RE MAKING SURE THAT WHAT WE BUILD IN GARLAND

[00:45:08]

AND SO THAT'S WHY THAT'S THE INTENT OF HOW WE'RE WORKING THIS PROJECT.

THANK YOU, MA'AM. QUESTIONS.

OKAY. LOOK AT YOUR BOARD BOOK ONE MORE TIME.

I WOULD SAY PREPARE FOR A MOTION.

AND WHOEVER IS YOU HAVE A QUESTION? WHOEVER IS MAKING THE MOTION NEEDS TO CALL OUT ALL SIX PROJECTS, ALONG WITH THE ARCHITECTS THAT HAVE BEEN ASSIGNED.

SO IS THERE A MOTION? MR. MILLER? EXCUSE ME, MISS GRIFFIN, I'D LIKE TO MAKE A MOTION THAT WE APPROVE ARCHITECTS FOR BOND PHASE BOND 2023 PHASE ONE PROJECTS TO INCLUDE THE FOLLOWING.

NUMBER ONE, MULTI-PROGRAM ACTIVITY CENTERS AT ALL SEVEN HIGH SCHOOLS WITH FIELDHOUSE REPLACEMENTS BEING AWARDED TO PBK.

NUMBER TWO ELEMENTARY SCHOOL REPLACEMENT FREEMAN ELEMENTARY SCHOOL TO BE WITH LPA INC.

NUMBER THREE, ELEMENTARY SCHOOL REPLACEMENT HILLSIDE ACADEMY WITH STANTEC ARCHITECTURE INC.

NUMBER FOUR LAKEVIEW, CENTENNIAL HIGH SCHOOL AND NAAMAN FOREST HIGH SCHOOL RENOVATIONS WITH WRA ARCHITECTS INC.

NUMBER FIVE PLAYGROUND REPLACEMENT AT ALL CAMPUS LOCATIONS TO BE WITH BRW ARCHITECTS.

NUMBER SIX SAFETY PERIMETER FENCING AT ALL SCHOOL CAMPUS LOCATIONS TO BE WITH ORCUTT WINSLOW.

SECOND.

IT'S BEEN PROPERLY MOVED BY MR. JAMIE MILLER.

SECOND BY MR. WES JOHNSON THAT WE APPROVE THE RECOMMENDED ARCHITECTS FOR THE BOND 2023 PHASE ONE PROJECTS AS PRINTED IN OUR BOARD BOOK.

ARE WE READY TO VOTE? VOTE OPEN.

VOTE CLOSED.

THAT VOTE PASSES SEVEN ZERO.

WAIT A MINUTE. I DIDN'T SEE ONE.

WAIT. LET ME GO BACK.

LET ME GO. OKAY.

I WAS HAVING PROBLEMS WITH MY CLICKER.

OKAY, SO I DIDN'T. I MISSED THAT ONE.

OKAY, SO LET ME GO BACK.

THE MOTION IS SIX ONE WITH ONE BEING AN ABSTENTION.

ALL RIGHT. WE GOOD? THANK YOU ALL.

I JUST KNOW THAT THESE ARCHITECTS HAVE BEEN ASSIGNED, AND THEY NOW KNOW THAT WE WANT THE BEST.

WE WANT UNIQUE.

WE WANT UPDATED.

WE WANT INNOVATIVE.

AND I'M GOING TO MOVE ON TO ITEM TWO, WHICH IS LET ME GET MY NUMBERS RIGHT, WHICH IS 5B NEW BIDS.

[V.B. New Bids]

CONSIDER APPROVAL OF RECOMMENDED CONTRACTOR FOR MULTI CAMPUS SOFTBALL BASEBALL FACILITY IMPROVEMENTS.

MR. JAVIER FERNANDEZ.

THANK YOU. THANK YOU.

COMMITTEE CHAIR GRIFFIN, MEMBERS OF THE COMMITTEE, MEMBERS OF THE BOARD, DR.

LOPEZ. WE COME TO YOU TONIGHT TO GIVE A RECOMMENDATION FOR A CONTRACTOR FOR THE BASEBALL, SOFTBALL, MULTI CAMPUS IMPROVEMENTS.

BACK IN APRIL OF THIS YEAR, WE CAME TO YOU WITH THE ARCHITECTURAL FIRM OF THAT WORK.

AT THAT TIME, WE GAVE TO YOU A PROJECT BUDGET FOR THAT WITH ALL SEVEN CAMPUSES.

SINCE THAT TIME, WE HAVE BEEN WORKING TO IDENTIFY SPECIFICALLY WHAT THAT WORK LOOKS LIKE.

AND THESE THREE CAMPUSES ARE CONSIDERED WHAT WE WOULD CALL PHASE ONE OF THIS ENTIRE PROJECT.

THE PROJECT ITSELF, AFTER AWARDING OF THE WORK TO THE ARCHITECTURAL FIRM AND HAVING ALL OF THESE DESIGN DISCUSSIONS WITH STAFF AND

[00:50:08]

THERE ARE A COUPLE OF OTHER CAMPUSES THREE OTHER CAMPUSES HAVE SOME FIELDS THAT NEED SOME MODIFICATIONS THAT NEED TO MOVE.

THOSE ARE GOING TO BE CONSIDERED PHASE TWO OF THE WORK.

AND THEN THE THIRD PHASE ARE THE FIELDS FOR GARLAND HIGH SCHOOL.

RIGHT NOW, GARLAND HIGH SCHOOL HAS THE BASEBALL FIELD AT WILLIAMS STADIUM, AND THE SOFTBALL FIELD IS AT SHUGART PROFESSIONAL DEVELOPMENT CENTER.

SO THEY ARE IN SEPARATE FACILITIES.

SO WE ARE LOOKING AT THAT WORK AS PART OF PHASE THREE.

SO WHAT WE'RE LOOKING AT TONIGHT IS THE WORK THAT HAS TO DEAL WITH ROWLETT NAAMAN AND SACHSE, BOTH BASEBALL AND SOFTBALL.

AND THE STAFF IS RECOMMENDING HELLAS CONSTRUCTION, INC TO PERFORM THE SERVICES AT A NOT TO EXCEED AMOUNT OF $13,608,060.

SO THIS IS AGAIN, THIS WOULD BE FOR ALL THREE CAMPUSES, BASEBALL AND SOFTBALL.

QUESTIONS. OKAY, LET ME LOOK DOWN THIS ONE.

ANY. OKAY. ALL RIGHT, MR. GLICK. AND THEN MR. MILLER.

THANK YOU, MA'AM. JUST ONE QUESTION ON THE ADDITIONAL ITEMS. WHAT IS ELECTRIC TO THE PITCHER'S MOUND MEAN? GOOD QUESTION. I DIDN'T KNOW THAT EITHER UNTIL WHEN I STARTED GETTING INVOLVED WITH THIS.

THEY'RE JUICING THE BASEBALL LARRY.

[LAUGHTER] I GUESS IT HAS TO BE SOMETHING.

YEAH. YEAH. YOU KNOW, IT'S A GOOD QUESTION.

SO ONE OF THE THINGS THAT'S BEEN REQUESTED IS PROVIDING AN ELECTRICAL OUTLET AT THE PITCHING MOUND SO THAT WHEN THEY'RE ACTUALLY PRACTICING, THEY CAN HAVE A PITCHING MACHINE THERE AND THEY'RE NOT HAVING TO RUN AN EXTENSION CORD FROM THE CLOSEST OUTLET, WHICH IS TYPICALLY THE DUGOUT OR THE CONCESSION STAND, AND THEY'RE RUNNING A CORD ALL THE WAY THROUGH.

AND SO THE BEST TIME TO DO IT IS WHEN YOU'RE TURNING DIRT.

AND SO WHEN WE'RE TURNING THE GRASS, WE'RE GOING TO MAKE IT A TURF.

THAT'S THE BEST TIME TO ACTUALLY RUN THE CONDUIT AND RUN THAT POWER.

DOES THAT MEASURE THE SPEED OF THE PITCH OR IS THAT WHAT THEY'RE DOING? NO, NO. THIS IS WHERE YOU HAVE A PITCHING MACHINE IT'S WHERE.

PITCHING MACHINE, YES, SIR.

OKAY, SIR. ALL RIGHT, MISS GRIFFIN, THIS WOULD BE FOR YOU AND DR.

LOPEZ. I HAD SPECIFICALLY REQUESTED AS WE BEGAN THIS WHAT WILL BE A MULTI YEAR PROCESS THAT AS THESE PROJECTS COME BEFORE US, WE KNOW THE AMOUNT THAT THE BOND COMMITTEE CONSIDERED.

SO WE KNOW WHETHER WE'RE UNDER UNDER THE AMOUNT WE TOLD THEM OVER AND I KNOW THIS IS NOT THE AMOUNT FOR ALL OF THE BASEBALL AND SOFTBALL FIELDS AT ALL THE HIGH SCHOOLS, BUT ON THE $13,608,060 PRORATED, IS THAT AN AMOUNT THAT KEEPS US ON BUDGET? THAT'S I'VE ASKED THAT AND I WOULD APPRECIATE IT IF IN FUTURE ONES WE COULD HAVE THAT.

SO BEFORE WE TAKE A VOTE, WE WOULD BE AWARE OF WHERE WE STAND.

THANK YOU. OKAY.

SO MOVING FORWARD, I'M GOING TO TURN TO MR. DODDS AND SAY, CAN WE INCLUDE THAT FIGURE OF WHAT WAS PROJECTED IN THE BOND PACKAGE OF WHAT THE ORIGINAL AMOUNT SHOULD BE AND WHETHER WE TAKE THESE IN PIECES OR NOT, THAT YOU ALL BREAK THAT DOWN SO THAT WE CAN SEE IF WE'RE ON BUDGET FOR WHAT WAS PROJECTED IN THE BONDS AMOUNTS THAT WERE APPROVED.

I THINK THAT'S WHAT YOU'RE ASKING FOR MR. GLICK, IS THAT CORRECT? YES, MA'AM.

YES, WE CAN PROVIDE THAT.

SO THAT'S NO PROBLEM.

OKAY. SO NOW WE DON'T HAVE IT FOR TONIGHT.

SO, MR. GLICK, DO YOU WANT THEM TO DO SOME MATH RIGHT QUICK? I'VE DONE MY OWN MATH, AND I THINK WE'RE FINE ON THIS ONE, INCLUDING THE ADD ONS FOR THE THREE DIFFERENT FIELDS.

I THINK WE'RE FINE.

I WAS JUST IN THE FUTURE.

I THINK THAT WOULD BE HELPFUL FOR EVERYBODY.

OKAY. I'M GOING TO TAKE YOUR WORD ON THAT.

ALL RIGHT. OKAY. SO WE'RE GOOD TONIGHT.

OKAY. MR. MILLER.

SPEAKING OF ADD ONS, I DON'T KNOW HOW WE ADDRESS THIS.

I'VE TALKED BRIEFLY TO OUR SUPERINTENDENT ABOUT IT, BUT IN THE FEW BASEBALL PLAYOFF GAMES I'VE BEEN TO, OUR SEATING ARRANGEMENT IS WAY INADEQUATE FOR THE TYPES OF CROWDS THAT WE DRAW FOR THESE KIDS.

[00:55:01]

A SPECIFIC ONE, I WILL NOTE SUCCESSFUL PROGRAM WE'VE HAD AT SACHSE IN LOOKING AT THOSE BLEACHERS, DO THEY EVEN HOLD 100? I DON'T KNOW HOW MANY PEOPLE THEY HOLD, BUT IT'S NOT VERY MANY.

I DON'T KNOW IF THERE'S A WAY, ESPECIALLY IF WE'RE LOOKING AT COVERING THE SEATING FOR ALL THE HIGH SCHOOL FIELDS, SOFTBALL AND BASEBALL.

IT'S ON PAGE 24.

WELL, IT'S ON THERE.

BUT HOW BIG DOES THAT MAKE THE FIELD? IS THAT GOING TO BE ADEQUATE? HOW MANY SEATS DOES IT ADD? WE'RE GOING TO DOUBLE THE SEATS THAT ARE THERE FOR THE BASEBALL AND.

FOR EACH SCHOOL? NO, NO. JUST FOR SACHSE.

SACHSE. YES, SIR.

SACHSE BASEBALL ACTUALLY HAS THE SMALLEST AMOUNT OF SEATING FROM A BASEBALL PERSPECTIVE.

RIGHT. AND I'M JUST SPEAKING BASEBALL NOW.

WE CAN ADDRESS THE SOFTBALL PIECE, BUT ON THE BASEBALL PORTION, WHEN WE'RE LOOKING AT BASEBALL, SACHSE HAS PROBABLY THE SMALLEST AND IT'S THE MOST CONSTRICTED AND CONFINED SPACE.

YES, I SAW THAT. THE WAY THE STREET IS, THE TREES, JUST EVERYTHING AROUND BEHIND THE BLEACHERS, THERE'S NOT A WHOLE LOT OF ROOM LEFT.

AND AND I CAN'T REMEMBER IF THEY COULD BE EXTENDED DOWN PAST THE DUGOUTS OR THE DUGOUTS BLOCKING THE VIEW.

SO CAN WE GO TO PAGE 24 ON THE HANDOUT PAGE 24 EVER YBODY NEEDS A LITTLE PART OF THE ADDITIONAL ITEMS THAT WE'VE ADDED.

BUT ONE OF THE ADDITIONAL ITEMS FOR SACHSE HIGH SCHOOL IS IF YOU LOOK AT ADDITION NUMBER FOR ADDITIONAL BLEACHERS WITH CANOPY AND MODIFIED INFIELD.

SO IN ORDER TO GET THE ADDITIONAL BLEACHERS, WHAT HAS HAPPENED WITH SACHSE IS THE BACKSTOP IS WAY BACK.

IT'S NOT EVEN BALANCED LIKE THE OTHERS.

SO WHAT WE HAVE TO DO IS BRING THAT FORWARD.

AND WHAT THAT ALLOWS US TO DO IS NOW HAVE THAT EXTRA ROOM FOR THOSE BLEACHERS, AND THEN THAT'S WHERE WE'LL PUT THE BLEACHERS, BECAUSE ONCE WE PUT THE BLEACHERS, THEN WE CAN PUT THE CANOPIES. WE DON'T WANT TO PUT CANOPIES AND THEN NOT BE ABLE TO PUT BLEACHERS.

SO THE APPROVAL TODAY INCLUDES THAT FOR SACHSE HIGH SCHOOL.

DOES ANYBODY KNOW APPROXIMATELY HOW MANY PEOPLE COULD BE SEATED? WE NEED YOU TO GRAB A MICROPHONE, PLEASE.

ONE THING ALSO IS YOU HAVE TO UNDERSTAND WHAT THEY CONSIDER A SEAT.

[LAUGHTER] VERY, VERY SMALL.

OKAY. SO IF I COULD DIGRESS HERE BECAUSE I APOLOGIZE, I'M GOING TO GO OUT OF ORDER.

IT'S NOT ON THE AGENDA, BUT I FAILED TO INTRODUCE OUR TWO STAFF MEMBERS WHO ARE JOINING US IN OUR ENDEAVORS OF THIS BOND.

WITH ME HERE IS BILLY KIDD, WHO IS A IS A SENIOR PROJECT MANAGER FOR OUR DISTRICT.

AND BRIAN FRANCIS IS ALSO WITH US.

THESE ARE GISD STAFF PERSONNEL WHO ARE WORKING WITH US ON THE WORK OF THE BOND.

SO I APOLOGIZE. I TOLD THEM TO HOLD OFF THAT I WAS INTRODUCING THEM AT THE VERY BEGINNING.

THEY'RE PROBABLY LOOKING AT ME GOING, I THOUGHT YOU WERE GOING TO INTRODUCE US, SO I FAILED TO INTRODUCE THEM.

SO WITH THAT BEING SAID, BILLY WILL SHARE WITH YOU THE INFORMATION ABOUT THE SEAT COUNT.

GOOD EVENING. GOOD EVENING BOARD COMMITTEE.

BOARD MEMBERS. DR.

LOPEZ. SO WE DID A STUDY ON ALL OF THE BLEACHERS FOR ALL THE BASEBALL FIELDS.

WHAT WE DO, WE TAKE THE NUMBER OF ROWS BY THE LENGTH OF THE BLEACHERS, AND THEN YOU DIVIDE THAT BY 22 INCHES TO CREATE A SEAT.

[LAUGHTER] AT ROWLETT HIGH SCHOOL.

I'M NOT MAKING ANY JUDGMENT HERE.

I GUESS ONLY HIGH SCHOOLERS CAN GO TO THE GAME THEN, RIGHT.

SO BASED ON THAT CALCULATION, SACHSE CURRENTLY HAS 251 SEATS.

THE PROPOSED ADDITIONAL BLEACHERS TAKES THEM UP TO 590.

THE AVERAGE IN THE DISTRICT FOR BASEBALL IS RIGHT AT 525 ACROSS ALL BASEBALL FIELDS.

OKAY, SO WHY YOU ARE THERE JUST GO ON BACK UP TO NORTH NAAMAN FOREST AND TELL US WHAT THAT SPECTATOR.

[01:00:04]

NAAMAN FOREST IS 896.

OKAY. AND THEN TELL ME WHAT ROWLETT HIGH SCHOOL 503.

OKAY. QUESTIONS.

THANK YOU. I JUST WANT TO ASK A QUESTION.

NOT OF YOU. THANK YOU.

THIS IS PROBABLY GOING TO GO TO MR. DODDS AND PROBABLY MR. BOOKER. ON PAGE 23, WE HAVE A PROCESS FOR EVALUATION COMMITTEE, AND I JUST WANT TO KNOW WHAT PORTIONS OF THIS PROCESS IS CONFIDENTIAL AND WHAT IS PUBLIC INFORMATION, BECAUSE WE'RE GOING TO BE SEEING A LOT OF THIS.

WE'RE GOING TO HAVE A LOT OF COMMITTEES.

AND I JUST WANT TO MAKE SURE THAT WE AS A BOARD UNDERSTAND WHAT THE PROCESS IS AND WHAT IT SHOULD BE AND THE RESPONSIBILITY OF THE PEOPLE THAT ARE SITTING ON THESE COMMITTEES.

TO MRS. GRIFFIN TO MEMBERS OF THE BOARD OF TRUSTEES.

EACH ONE OF THE COMMITTEE MEMBERS ARE GIVEN TRAINING AND NONE OF THE INFORMATION IS AVAILABLE TO THE PUBLIC UNTIL IT BECOMES PUBLIC INFORMATION.

IF A VENDOR HAPPENS TO CLASSIFY THEIR RESPONSE AS CONFIDENTIAL, IT WOULD THEN GO TO LEGAL TO THE STATE ATTORNEY TO MAKE A DETERMINATION AS TO WHETHER OR NOT THAT INFORMATION CAN BE RELEASED AS CONFIDENTIAL INFORMATION.

IF IT IS NOT SO MARKED CONFIDENTIAL, IT THEN WOULD BECOME A REQUEST FOR PUBLIC INFORMATION THAT WOULD BE SUBMITTED THROUGH THE LEGAL DEPARTMENT TO OBTAIN ANY INFORMATION THAT WAS NOT CONSIDERED CONFIDENTIAL.

SO WE GO FROM ONE PHASE OF THIS TO THE OTHER.

COMMITTEE MEMBERS ARE FREE TO TALK ABOUT WHATEVER IS GOING ON IN THE PROCESS.

RESTATE THAT, PLEASE.

I WANT TO MAKE SURE I UNDERSTAND YOUR QUESTION.

THE COMMITTEE MEMBERS THAT ARE SITTING ON THE RFP OR THE RFQ COMMITTEE IS THE INFORMATION THAT THEY ARE RECEIVING AS WE PLAN TO GET THIS TO COME TO THE BOARD FOR A VOTE, IS ANY OF THAT PROCESS CONFIDENTIAL? NO, IT IS CONFIDENTIAL WITHIN THAT GROUP OF PERSONNEL.

THEY ARE NOT TO BE COMMUNICATING OUTSIDE OF THAT GROUP UNLESS THEY GO THROUGH THE TRAINING AND MAKE SURE THAT THAT INFORMATION STAYS CONFIDENTIAL UNTIL IT BECOMES PUBLIC INFORMATION. AND THE TRAINING THAT YOU MENTIONED, I'M ASSUMING THAT THAT'S THE TRAINING THAT THEY'RE GETTING WHEN THEY JOIN THE PROCUREMENT TEAM, ANY NEW MEMBER OF A COMMITTEE HAS TO GO THROUGH TRAINING BEFORE THEY CAN GET ON A COMMITTEE.

OKAY. THANK YOU. QUESTIONS BOARD? THE NDAS. YES, THEY ARE REQUIRED TO FILL OUT A NON-DISCLOSURE FORM AS WELL AS WHEN.

OKAY. YES. ALL RIGHT.

THANK YOU. QUESTIONS.

ARE WE READY FOR THE VOTE? VOTE OPEN.

WE NEED A MOTION. WELL, WE NEED A MOTION DON'T WE.

MS. GRIFFIN. I WOULD LOVE TO MAKE A MOTION.

WELL, LET'S MOVE IT ON.

SOMEONE ELSE HAD THEIR HAND.

DID YOU HAVE YOUR HAND UP, MR. BEACH? OKAY, SO LET'S GO.

LET'S SPREAD THE SPREAD THE EXCITEMENT.

MS. GRIFFIN, I MAKE A MOTION THAT WE APPROVE CONTRACT 510-01.1.1.

CONSIDER APPROVAL OF RECOMMENDED CONTRACTOR FOR MULTI-PURPOSE CAMPUS SOFTBALL BASEBALL FACILITIES IMPROVEMENTS AS PRINTED IN OUR BOARD BOOKLET.

SECOND, ANY QUESTION CAN WE MODIFY THAT WITH THE AMOUNT? MR. BEACH, CAN YOU COME BACK AND GIVE US NOT TO EXCEED AMOUNT? DID THEY QUOTE THAT? YEAH, IT'S HERE WE GO.

PAGE 19 AND THE TOTAL NOT TO EXCEED THE BID AMOUNT IS $13,608,060, WHICH IT INCLUDES SELECTED ALTERNATIVES, POTENTIAL FUNDING AS SHOWN IN THE BOND OF 2023 COMING OUT OF 683.

SECOND, IT'S BEEN MOVED BY MR. BEACH AND SECOND BY MR. GLICK THAT WE CONSIDER THE APPROVAL OF THE RECOMMENDED CONTRACTOR FOR MULTI CAMPUS SOFTBALL BASEBALL FACILITIES IMPROVEMENT HELLAS CONSTRUCTION, INC.

FOR THE AMOUNT OF 13,608,060.

[01:05:03]

VOTE CLOSED. THAT PASSES 7 TO 0.

THANK YOU. IS THERE A MOTION FOR ADJOURNMENT?

[VII. Adjournment]

THEN THIS MEETING IS OVER AT 6:25.

* This transcript was compiled from uncorrected Closed Captioning.