[00:00:01]
[I. Call to Order and Determination of Quorum]
THIS IS TUESDAY, OCTOBER 17TH.WE ARE MEETING TO CONVENE THE GARLAND INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES COMMITTEE MEETING FOR THE FACILITIES AND FINANCE OR FINANCE AND FACILITIES, WHATEVER YOUR BIAS IS.
AND OPERATIONS COMMITTEE TODAY, WE HAVE A LOT OF GOOD WORK TO DO.
I DO WANT TO SAY THIS UP FRONT.
WE APPRECIATE THE FACT THAT YOU WORK HARD TO MAKE THESE REPORTS FOR US.
SO, DR. LOPEZ, MAKE SURE YOU EXTEND THOSE THANK YOUS TO THE STAFF.
DERYL DODD, THANK YOU ALL FOR EVERYTHING YOU DO.
WITH THAT BEING SAID, WE DO HAVE A QUORUM TODAY.
I AM DECLARING THAT WE DO HAVE A QUORUM AND MICHELLE, DO WE HAVE ANY SPEAKERS AT PUBLIC FORUM FOR TODAY? NO, SIR. OKAY, SO THAT'LL MARK OFF ITEMS ONE AND TWO.
[III. Superintendent's Message]
LET'S GO TO ITEM THREE.WE DO HAVE OUR SUPERINTENDENT PRESENT, MR. LOPEZ. DR. LOPEZ, WELL, I WANT TO WELCOME EVERYBODY BACK FROM A GREAT FALL BREAK.
THE WEATHER COULD BE NO MORE BETTER THAN IT WAS.
IT'S HARD TO ENJOY THE BREAK WITH THE EXTREME HEAT WE HAD HERE IN NORTH TEXAS.
ACTUALLY, LIVING HERE IN DALLAS YESTERDAY WAS A GOOD DAY.
GO RANGERS, GO COWBOYS ANYTIME THEY'RE DOING WELL, THE WHOLE CITY THRIVES.
SO, WE'RE EXPECTING A LOT OF GOOD I WOULD SAY VIBES FOR THOSE TEXAS RANGERS AS THEY HOST THE HOUSTON ASTROS NEXT WEEK.
AND WITH THAT WE'LL GO AHEAD AND TURN IT BACK TO YOU, MR. MILLER. WELL THANK YOU SO MUCH.
YEAH. GO, RANGERS. GO, COWBOYS.
[IV.A. Information Items]
WE'LL GO TO START OUR AGENDA ITEMS STARTING WITH NUMBER FOUR A IF MR. BOOKER IS HERE OR DARRYL ARE YOU FILLING IN FOR MR. BOOKER TODAY. SO, WE'LL GO TO A ONE WHICH IS RECEIVED BOARD OF TRUSTEES' CONTRACT RENEWAL REPORT.SO, I'M GOING TO TRY TO FILL IN.
I WILL NOT BE AS GOOD AS HE IS AT THIS.
BUT BEFORE YOU ARE A LIST OF CONTRACT RENEWAL REPORT FOR 2023, THERE ARE FOUR THAT ARE HIGHLIGHTED IN GREEN THAT EXCEEDS THE NOT TO EXCEED THE AMOUNT, INCREASING 25% OR $75,000 FOR THE PREVIOUS BOARD OF TRUSTEE AWARDED AMOUNT.
AND IF YOU LOOK AT THOSE, THOSE ARE CTE MATERIALS.
THAT IS INCREASING FROM 70, RIGHT? AT 75,000 RENEWAL AMOUNT IS 199,000.
THE OTHER ONE IS A COLORED PAPER THAT IS AT THE WAREHOUSE AGAIN ABOVE BELOW THE 75,000 TO INCREASE ABOVE THE 75,000 TO 100,000, THE CUSTODIAL SUPPLIES INCREASING FROM 200,000 INCREASE AMOUNT OF 250,000, FOR A TOTAL RENEWAL AMOUNT OF 450,000.
AND THEN THE TELECOMMUNICATION PARTS AND SERVICES THAT WOULD BE INCREASING BY 300,000 TO 375.
AND I MIGHT BE ABLE TO ANSWER SOME OF THOSE IF YOU HAVE ANY QUESTIONS ON THOSE, IF NOT THE OTHER RENEWAL AMOUNT, THE OTHER RENEWAL CONTRACTS THAT ARE PRESENTED IN THE COMMITTEE.
OKAY. COMMITTEE, ANY QUESTIONS OF THIS CONTRACT RENEWAL REPORT, AGAIN, TO REMIND EVERYBODY THAT THINGS THAT ARE LESS THAN $75,000 ARE 25% OF THE ORIGINAL CONTRACT PRICE ARE HANDLED TO US AS A REPORT.
EVERYTHING ELSE COMES TO US FOR APPROVAL.
SO ANY QUESTIONS? IF NOT, THANK YOU FOR THAT REPORT.
AND WE'LL MOVE ON TO ITEM FOUR A NUMBER TWO, WHICH IS TO RECEIVE A PRESENTATION ON THE RECEIVED PRESENTATION ON FACILITIES AND MAINTENANCE.
SUMMERTIME 2023 COMPLETED PROJECTS.
JAVIER FERNANDEZ, YOU HAVE THE FLOOR.
THANK YOU. COMMITTEE CHAIR MILLER, MEMBERS OF THE COMMITTEE.
[00:05:01]
COMPLETED PROJECTS.PROJECTS THAT WERE COMPLETED BY FACILITIES AND PROJECTS THAT WERE COMPLETED BY MAINTENANCE.
ALL I'LL BE PRESENTING THE FACILITIES PROJECTS AND MR. GONZALEZ WILL BE PRESENTING THE MAINTENANCE PROJECTS.
WE TOOK A SPACE THAT WAS ORIGINALLY SET UP AS A TRAINING AREA WHEN THE BUILDING WAS ORIGINALLY SET UP, HAD A TRAINING AREA, HAD SOME OPEN SPACES FOR SOME SHOWERS AND WHAT HAVE YOU.
WE GET IT ALL THAT AND CREATED THREE RESTROOM SPACES AND CHANGING SPACE FOR THE SECURITY PERSONNEL THAT MAINTAINS THE PROVIDE SECURITY SERVICES FOR ALL OF OUR EVENTS THERE AT THE CURTIS CULWELL CENTER.
IT GIVES THOSE STAFFS AN AREA TO CHANGE, TO STORE THEIR PERSONAL ITEMS. AND SO, WE'RE PRETTY, PRETTY GLAD THAT WE WERE ABLE TO DO THAT FOR THE CURTIS CULWELL CENTER.
WANT TO CIRCLE BACK A LITTLE BIT ABOUT THE WORK THAT WE DID THIS SUMMER? WE DID TURF REPLACEMENTS AT OUR TWO STADIUMS ALONG WITH A COUPLE OF OUR CAMPUSES HIGH SCHOOL CAMPUSES.
THIS IS THE FIRST STEP THAT YOU SEE IS THE CHANGING OF ALL OF OUR TURF AS A FOOTBALL TURF, BUT IT'S REALLY MORE THAN JUST FOOTBALL BECAUSE IT SERVES BOTH FOOTBALL, SOCCER, TRACK, ALL OF OUR FIELD EVENTS THAT ARE HOSTED THERE.
SO THESE ARE SOME OF THE PICTURES THAT WE'VE DONE.
THERE IS WILLIAM STADIUM ALONG WITH NAAMAN FOREST HIGH SCHOOL.
AND AS YOU STATED BEFORE GO RANGERS.
AND SO WE WANT TO SAY GO RANGERS.
WE ALSO DID A POWDER COATING OF ALL OF THE GOALPOST.
ONCE WE DID THE FIELDS, WE NOTICED THAT THE GOALPOSTS WERE REALLY WORN AND DATED.
SO, WE WENT BACK AND RE POWDER COATED, TOOK THOSE DOWN, TOOK THEM TO THE SHOP AND RE POWDER COATED THOSE THAT NEED TO BE REPLACED BECAUSE THEY WERE FAIRLY IN GOOD SHAPE, THEY JUST NEEDED TO BE RE POWDER COATED.
WE WORKED WITH OUR ATHLETIC DEPARTMENTS ON BOTH OF THOSE PROJECTS, AND I BELIEVE OUR COMMUNITY IS PRETTY, PRETTY EXCITED ABOUT THE NEW AND INNOVATIVE DISPLAYS THAT WE HAVE THERE AT THESE TWO STADIUMS. NOW, IN ADDITION TO THAT, WE REPLACED THE DISPLAY THERE AT THE CURTIS CULWELL CENTER.
THE LARGE DISPLAY, ALONG WITH WE ADDED A DISPLAY IN THE BACK, AND WE CHANGED OUT THE SCORER'S TABLE, A REALLY NICE SCORER'S TABLE THERE THAT WE ADDED AS PART OF THAT PROJECT AS WELL.
THERE AT LAKEVIEW CENTENNIAL, WE WERE ABLE TO COMPLETE A BUS LANE PROJECT THAT WHILE MY WELL MIGHT SEEM INSIGNIFICANT, IT WAS A RATHER LARGE UNDERTAKING FOR US, A PRETTY LARGE SECTION OF CONCRETE THAT HAD TO BE REPLACED.
AND THAT IS ACTUALLY THE ONLY EXIT FOR OUR BUSSES AND PARENTS WHO DROP STUDENTS OFF.
IT HAD BEEN IN DISARRAY FOR SOME TIME NOW.
SO, WE'RE ABLE TO TAKE CARE OF THAT FOR THEM.
AND THEN LASTLY, YOU SEE THERE WHAT YOU SEE.
THERE ARE PHOTOS OF THE HVAC EQUIPMENT HERE AT HARRIS HILL.
WE UTILIZE SOME EXISTING SPACE WITHIN THE FACILITY, AND WE ADDED SOME AIR HANDLERS WITHIN THE FACILITY, ALONG WITH SOME AIR COOLED CHILLERS OUTSIDE IN THE CHILLER YARDS.
WE ADDED AN ADDITIONAL BUILDING MECHANICAL YARD, A MECHANICAL BUILDING THAT SERVES ALL OF OUR NEEDS FOR KEEPING OUR STAFF HERE AT THE HARRIS HILL BUILDING WARM, SAFE AND DRY.
AND THERE AT THE CTC, WE PARTNERED WITH SOUTHWEST AIRLINES.
WE WERE ABLE TO CONVERT OUT A SPACE AND UNDERSTANDING THAT OUR STUDENTS AND STAFF ARE PRETTY EXCITED ABOUT UTILIZING THESE NEW SPACE PARTNERSHIP WITH SOUTHWEST AIRLINES.
AND WITH THAT, I'LL TURN IT OVER TO MR. GONZALEZ. GOOD AFTERNOON.
[00:10:03]
FACILITIES. CHAIR. FACILITIES COMMITTEE.FACILITIES AND FINANCE COMMITTEE AND BOARD OF TRUSTEES.
I'M HERE STANDING IN TODAY FOR MR. FRANK BILARDO AS MR. DODD WAS SHARING WITH THE WEATHER CHANGING, WE'VE HAD SOME ILLNESSES IN THE DEPARTMENT AND FRANK SENDS HIS REGARD.
SO, I'M STEPPING IN HERE TODAY FOR HIM.
SO, I WANTED TO GO OVER THE SUMMER PROJECTS COMPLETED BY THE MAINTENANCE DEPARTMENT.
THE MAIN DEPARTMENT PLAYS A VITAL, PIVOTAL ROLE IN PROVIDING VIRTUAL SUPPORT TO ALL CONSTRUCTION PROJECTS, WHILE ENSURING THE UPKEEP AND MAINTENANCE OF OUR CAMPUSES AND FACILITIES.
DURING THE SUMMER MONTHS, OUR DEDICATED MAINTENANCE TEAMS DEMONSTRATED THEIR COMMITMENT TO EXCELLENCE BY CLOSING OVER 10,000 WORK ORDERS THIS SUMMER AND SUCCESSFULLY COMPLETING MORE THAN 25 PROJECTS THROUGHOUT THE DISTRICT, AND THIS PRESENTATION WILL PROVIDE A SNEAK PEEK OF SOME OF THE PROJECTS THAT SHOWCASE OUR TEAM'S DEDICATION AND THE POSITIVE IMPACT TO OUR DISTRICT.
SO ON THIS FIRST SLIDE, YOU'LL SEE THAT OUR GROUNDS DEPARTMENT IS REPLACING MULCH.
AND WE DO THAT PRETTY MUCH THROUGHOUT THE DISTRICT.
WE ALSO SEE WEBB MIDDLE SCHOOL OF NEW POTS AND FLOWERS AND PLANTING AND PLANNING OF PLANTS.
AND THIS WAS ALL CONTRIBUTED BY KAREN FORBES AND THE STUDENTS AT NAAMAN FOREST HIGH SCHOOL.
WE APPRECIATE THEM BEING PART OF OUR TEAM AND DONATING THOSE PLANTS OVER AT WILLIAMS STADIUM.
YOU'LL SEE THAT THE HEDGES AND SHRUB TRIMMING, SOME OF OUR STAFF HAVE VERY GOOD SKILLS WHEN IT COMES TO TRIMMING OUR, OUR HEDGES AND OUR TREES. THEY DID A GREAT JOB THERE AT WILLIAMS STADIUM.
SUGAR ELEMENTARY TREE TRIMMING TO RESTORE THE FLAG VISIBILITY AND PLAYGROUND CLEANUP.
SO AGAIN, MANY, MANY THANKS TO OUR GROUNDS DEPARTMENT.
ANOTHER EXAMPLE OF OUR GROUNDS DEPARTMENT.
FENCES AND PLAYGROUNDS IS A BIG, VITAL PART OF THEIR WORK DURING THE SUMMERTIME.
AND THAT'S A THAT'S A LARGE, LARGE TASK.
WE HAVE TONS AND TONS OF MULCH THAT GETS DELIVERED TO OUR DISTRICT.
AND WE HIT EVERY, EVERY SCHOOL ACROSS EVERY ELEMENTARY SCHOOL ACROSS THE DISTRICT.
SO AGAIN, KEEPING OUR STUDENTS SAFE IN A NICE LEARNING ENVIRONMENT.
AGAIN. HERE. YOU'LL SEE SOME LANDSCAPING AT GARLAND HIGH SCHOOL AROUND THE FLAGPOLE.
HERE'S A MAJOR PROJECT ABOUT A YEAR AGO.
THE MAINTENANCE DEPARTMENT TACKLED BIG SECTIONS OF CONCRETE AND THE DRIVE HAD TO BE REPLACED.
BUT WE WOULD I WOULD SAY WE'RE PROBABLY 99% COMPLETED THERE.
WE'RE JUST FINISHING UP SOME SMALL LITTLE ITEMS. BUT THIS WAS A LARGE PROJECT, AND OUR MAINTENANCE TEAM DID A GREAT JOB OUT THERE MAKING THE DRIVES SAFE FOR OUR STUDENTS AND OUR STAFF.
THE NEXT ONE IS STEVENS ELEMENTARY AND SOUTH GATE ELEMENTARY.
AS YOU CAN SEE, THE FLOOR TILES BEING REPLACED.
THE FLOOR TILE WAS IN REALLY BAD SHAPE.
WE WENT IN THERE, DEMOED THE FLOOR TILE, AND LAID NEW FLOOR TILE.
ONE OF THE THINGS THAT'S REALLY, REALLY COOL ABOUT THIS PICTURE THAT I REALLY ENJOY IS THAT NOT ONLY DO WE HAVE MAINTENANCE TEAM MEMBERS IN HERE, JUST BY SOME OF THE FACES THAT I LOOK AT, THERE'S OTHER TEAM MEMBERS FROM OTHER DEPARTMENTS TAKING PART OF THIS PROJECT, AND IT JUST SHOWS HOW WE CROSS TRAIN A LOT OF OUR STAFF.
GREAT OPPORTUNITY FOR FOR THE STAFF TO GROW.
GYM FLOORS. SO THIS IS OVER AT NORTH.
EXCUSE ME, NORTH GARLAND HIGH SCHOOL.
SO AS YOU REMEMBER, SEVERAL, PROBABLY A LITTLE OVER A YEAR AGO, THE BOARD OF TRUSTEES APPROVED A BRAND NEW GYM FLOOR AT NORTH GARLAND HIGH SCHOOL.
[00:15:08]
FLOOR AND EXCUSE ME, THE GYM.AND WE WANTED TO PROTECT THE GYM.
THIS IS A VERY DETAILED, INTENSE SCOPE OF WORK WHERE WE WE HAVE TO LAY ALL THESE LAYERS OF PLYWOOD.
SO AS WE ROLL THE EQUIPMENT OVER THE GYM FLOOR, WE'RE NOT DAMAGING ANY OF THE GYM FLOOR.
THE PROJECT CAME OUT VERY, VERY SUCCESSFUL AND THIS IS PRETTY MUCH THE FINISHED PRODUCT.
WHAT IT LOOKED LIKE AFTER IT WAS COMPLETED.
AGAIN, THEY DID AN AWESOME JOB ON THIS PROJECT.
THIS PARTICULAR PROJECT IS AT HARRIS HILL.
AS AS OUR BOND PROGRAM GROWS AND OUR DISTRICT INITIATIVES GROW, OUR PURCHASING DEPARTMENT WAS IN NEED FOR SOME OFFICES FOR PROCUREMENT, NEW PROCUREMENT POSITIONS THAT WERE APPROVED BY THE BOARD, AND WE NEEDED A PLACE FOR THEM TO OFFICE.
SO WE WORKED WITH THE PURCHASING DEPARTMENT AND ADDED AN OFFICE FOR A NEW PROCUREMENT SPECIALIST THERE, AND THAT TURNED OUT TO BE A GREAT PROJECT ALSO, AND THAT GOT DONE DURING THE SUMMER.
ANY QUESTIONS AND COMMENTS FOR MYSELF OR MR. FERNANDEZ? OKAY.
ANY QUESTIONS? ANY QUESTIONS FROM THE COMMITTEE OR THE BOARD? ANY COMMENTS? AGAIN, SPECIAL THANKS TO ALL THE CREWS THAT WORKED SO HARD TO GET THROUGH DURING OUR SHORT SUMMER, OUR SHORT, HOT SUMMER.
BUT I KNOW THE STUDENTS ESPECIALLY WILL APPRECIATE ALL THE VARIOUS THINGS THAT WERE DONE DURING THE SUMMERTIME, ALL THE UPGRADES AND THEN EVERYTHING THAT WE'VE DONE FOR STAFF.
SO MAKE SURE YOU THANK YOUR DEPARTMENTS FOR THOSE EFFORTS.
SO COMMITTEE, WE WILL NOW MOVE TO ITEM 4A3.
CHAIRMAN. MILLER, COMMITTEE MEMBERS, TRUSTEES.
DR. LOPEZ, I'M HERE WITH YOUR QUARTERLY UPDATE.
SO FIRST, JUST SOME GENERAL NOTES ABOUT THE PRESENTATION.
SO IT'S IN THE SAME FORMAT THAT YOU'RE FAMILIAR WITH.
IT'S A WHOLE NEW WORLD SINCE THEN.
SO, WE'RE JUST MOVING FORWARD FROM THERE.
SO THERE'S BREAKFAST AND LUNCH THERE.
FIRST UP WE'LL TALK SPECIFICALLY ABOUT BREAKFAST.
SO THIS YEAR WE ADDED NINE NEW BREAKFAST IN THE CLASSROOM SCHOOLS IN OUR ELEMENTARIES.
SO, THE YEAR-TO-DATE NUMBERS REFLECT AUGUST AT 32%.
BUT I CAN TELL YOU THAT SEPTEMBER IS 36%.
AUGUST IS TYPICALLY A SLOWER MONTH FOR US.
IT TAKES A COUPLE OF WEEKS BEFORE PEOPLE ARE REALLY EATING IN THE CAFETERIA NORMALLY.
AT. NEXT IS OUR FOCUS ON LUNCH.
SO WHAT I'VE KIND OF TERMED THIS AS IS OUR STEAMROLLER EFFECT.
SO EVER SINCE WE HAD THE YEAR OF FREE MEALS FOR ALL, WE'VE SEEN A SLOW, GRADUAL INCREASE YEAR TO YEAR, EVEN WHEN WE WEREN'T SERVING FREE MEALS, EVEN WHEN WE DID GO BACK TO PAID.
AND I REALLY THINK THAT THAT FREE YEAR GAVE EVERYBODY A CHANCE, MAYBE THAT HADN'T EATEN IN THE CAFETERIA AN OPPORTUNITY TO COME IN AND TRY IT. AND THANKFULLY, WE'VE BEEN FORTUNATE TO KEEP A LOT OF THOSE PEOPLE AND CONTINUE TO BUILD ON THAT.
SO IT SAYS THAT AUGUST WAS 68% AND SEPTEMBER FOR LUNCH WAS ACTUALLY 73.5%.
SO WE EXPECT THAT TREND TO KIND OF STAY THERE.
AND ALSO WE DO HAVE MORE CEP SCHOOLS THIS YEAR.
SO THAT IS ANOTHER REASON FOR THE INCREASE.
[00:20:01]
SO THIS IS SOMETHING THAT WE TALK ABOUT A LOT.AND YOU CAN SEE THEY'RE STARTING TO NORMALIZE A LITTLE BIT.
AS A REMINDER, WE HAD A LOT OF EXTRA REVENUE POST COVID FROM FEDERAL GRANTS.
SO WE'RE STARTING TO SEE THESE NUMBERS NORMALIZE, ESPECIALLY AS WE ARE PURCHASING FROM OUR EXCESS FUND BALANCE SPEND DOWN PLAN. YOU'LL START TO SEE THESE EXPENSES CONTINUE TO GROW.
THIS IS OUR MEAL DEBT FOR LAST YEAR.
AND I THINK THIS PARTICULAR SLIDE REALLY SHOWS IT THE BEST.
SO THE GREEN LINE IS OUR OPERATING EXPENSES.
SO THAT'S OUR FUND BALANCE THRESHOLD FOR THE TDA.
WE CAN ONLY HAVE THREE MONTHS OF OPERATING EXPENSES IN OUR FUND BALANCE.
AND IF YOU RECALL LAST YEAR I PRESENTED OUR EXCESS NET CASH PLAN TO YOU.
SO WE'RE THAT WAS OFFICIALLY APPROVED BY THE TDA IN JANUARY.
SO WE'RE REALLY STARTING TO GET SOME OF THOSE THINGS IN.
WE'VE GOT A LOT OF NEW EQUIPMENT OVENS, STEAMERS.
WE'VE REPLACED A LOT OF OUR TECHNOLOGY, OUR POINT OF SALE TERMINALS, TERMINALS.
SO THOSE PROJECTS ARE STARTING TO COME IN.
BUT I DID WANT TO HIGHLIGHT TWO THINGS THAT WE'RE EXCITED ABOUT SPECIFICALLY.
SO ONE IS OUR NEW MEAL VENDING PROGRAM.
SO WE PURCHASED THESE MACHINES FOR USE AT THE CTC.
THEY ALSO SUPPORT OUR COLLEGE FOR ALL PROGRAM AT RICHLAND AND EASTFIELD.
AND WE OUR NEWEST ONE IS AT THE NATATORIUM FOR BEFORE SCHOOL SWIM PRACTICE.
SO WE WERE THRILLED TO BE ABLE TO PROVIDE THIS TO OUR STUDENTS.
AND AGAIN, THESE ARE FULL, REIMBURSABLE MEALS.
THEY'RE NOT SNACKS OR A LA CARTE ITEMS. THEY'RE FULL BREAKFAST OR FULL LUNCHES.
AND WE'VE SERVED IN THE MONTH OF SEPTEMBER, WE SERVED 1520 MEALS TO THESE STUDENTS THAT WOULDN'T HAVE HAD ACCESS BEFORE.
THEY JUST PLUG IT IN AND ARE ABLE TO TO GET A MEAL USING THEIR SCHOOL CAFE ACCOUNT.
AND WE DO HAVE PLANS SINCE THIS HAS BEEN SUCCESSFUL.
WE DO HAVE PLANS TO ALSO PUT THEM IN OUR HIGH SCHOOLS JUST AS ANOTHER POINT OF SERVICE.
SO, WE STARTED WITH THESE AT BUSSEY AND WALNUT GLEN, AND THEN I JUST WANTED TO TAKE A MINUTE TO TO ACKNOWLEDGE THAT THESE ARE EASILY SEPARATED.
ALL THE COMPONENTS AND YOU CAN TRAILER THEM.
SO, WE ARE BEING MINDFUL OF BOND PROJECTS THAT IF THEY DO NEED TO BE MOVED, THEY CAN BE EASILY.
BUT THESE ARE SERVING AS THE TEMPLATE FOR OUR FUTURE SERVING LINES.
AND THEN WE'LL BE REPLACING ONES WITH FAILING HOT WELLS.
SO, WE HOPE TO DO AT LEAST 6 TO 8 THIS YEAR.
BUT THERE ARE SEVERAL THAT WE'VE BEEN FINALIZED THE DESIGNS ON.
SO WE'RE EXCITED TO BE ABLE TO DO THAT.
AND FINALLY, WE'RE ALSO INVESTING MONEY IN OUR STAFF THROUGH PROFESSIONAL DEVELOPMENT.
SO AT THE BEGINNING OF THE YEAR, WE HAD A SPECIAL MANAGER TRAINING FOR OUR MANAGERS TO REALLY FOCUS ON SOME TOPICS THAT THEY DEAL WITH A LOT THAT FEATURE JEFF JOYNER AND THEN AT OUR ALL STAFF MEETING, WE ARE DISCUSSION WAS SUNSHINE OF THE MIND.
SO WE THOUGHT THAT THAT WAS AND OUR THEME FOR THE YEAR IS SAS SHINES.
SO WE WERE REALLY HAPPY ABOUT THAT.
AND WE ALSO RESTARTED THE TEXAS ASSOCIATION FOR SCHOOL NUTRITION, OUR GARLAND ISD CHAPTER.
[00:25:07]
SO THAT CHAPTER IS RUN BY OUR STAFF.WE HAD ELECTIONS AND FOUR OF OUR CAFETERIA MANAGERS ARE THE OFFICERS OF THAT CHAPTER.
THAT GIVES US AN OPPORTUNITY TO BUILD COMMUNITY WITHIN OUR DEPARTMENT, BUT ALSO TO LOOK FOR PROJECTS TO IMPROVE THE OR CONTRIBUTE TO THE GISD COMMUNITY AS A WHOLE.
SO WE'RE EXCITED TO GET THAT GOING.
WE'VE JUST HAD ELECTIONS, SO MORE DETAILS TO COME.
AND THEN FINALLY, ALWAYS PLEASE FOLLOW US ON SOCIAL MEDIA TO KEEP UP WITH ALL THE.
COMMITTEE. DO WE HAVE ANY QUESTIONS, MR. BEACH? JUST ONE QUICK QUESTION.
DO WE OWN THE VENDING MACHINES THAT WE'RE DOING FOR THE BREAKFAST? YES, SIR. WE DO OWN THOSE.
AND WE HAVE SOMEBODY IN OUR DISTRICT THAT GOES OUT AND DOES THE STOCKING OF THAT.
YES WE DO. THAT WAS OUR SPECIAL PROJECT.
SO WE HAVE A SPECIAL PROJECT SUPERVISOR AND MANAGER THAT ARE OVER THE VENDING PROGRAM CURRENTLY.
BUT WE HOPE TO ROLL INTO OUR FOOD BUS PROGRAM SO IN THE FUTURE.
SO I APPRECIATE YOU GETTING OUT AND DOING THE NATATORIUM.
THAT'S REALLY GOOD. I THINK THAT'S A GOOD THING FOR THOSE KIDS.
I DIDN'T REALIZE WHAT WAS HAPPENING.
SO YEAH, I'VE HAD SWIM PRACTICE FROM 6 TO 8 EVERY MORNING.
SO THAT'S GREAT. THANK YOU VERY MUCH FOR DOING THAT.
MR. GLICK. THANK YOU, MR. GLICK. HOW MANY EMPLOYEES DO YOU HAVE? THAT WOULD BE QUESTION ONE.
AND QUESTION TWO. ABOUT HOW MANY MEALS DO YOU SERVE PER DAY? SO THERE ARE.
ANY OTHER QUESTIONS FROM THE COMMITTEE? I DO HAVE JUST A COUPLE OF THINGS.
I DON'T KNOW IF THERE ARE QUESTIONS OR JUST WANT MORE COLOR ON.
TELL ME ABOUT HOW THE SCHOOL CAFE ACCOUNT WORKS.
WHEN DO THE PARENTS PURCHASE IT? ARE THERE DIFFERENT LEVELS OF THAT? NO, IT'S JUST SO IT'S JUST LIKE YOU WOULD USE IN THE CAFETERIA.
SO THAT'S THE APP THAT ACTUALLY THERE'S SO MUCH THAT GOES THROUGH THAT APP.
BUT PARENTS CAN PUT MONEY ON THAT AS WELL TO FILL UP THEIR ACCOUNT.
AND IT GOES THROUGH YOUR LUNCH NUMBER.
SO YOU JUST ENTER YOUR NUMBER.
AND YOU KNOW, A LOT OF OUR HIGH SCHOOLS ARE REPS OF THOSE MEALS ARE FREE.
SO, IF A SCHOOL CAFE ACCOUNT IS USED UP OR NEGATIVE, DO WE DO WE DRAW NEGATIVE DOWN IN THOSE ACCOUNTS? NO, WE DO NOT. BUT WE SEND REMINDERS OUT.
I THINK AS SOON AS IT HITS $10 IN YOUR ACCOUNT, THEN YOU'RE CONSTANTLY SENT REMINDERS OF, HEY, YOUR ACCOUNT'S GETTING LOW, YOUR YOUR ACCOUNT'S GETTING LOW, WE NEED MORE MONEY.
YES, SIR. SO THE NUMBER WE'RE LOOKING AT THE 5000 OR WHATEVER THAT IS.
THAT'S A START FROM SEPTEMBER OR AUGUST.
YES, SIR. THAT'S ALL. THAT'S A NUMBER.
OKAY. SO WITH RESPECT TO BREAKFAST IN THE CLASSROOM, HOW DOES THAT WORK? WHEN AND WHERE IS THAT PREPARED AND HOW IS IT CLEANED UP AND TAKEN AWAY.
AND DOES THAT HELP US WITH MORE TIME IN THE CLASSROOM? YES. SO THOSE ARE BREAKFAST IN THE CLASSROOM IS SERVED AT OUR ELEMENTARY.
SO THOSE ARE ELEMENTARIES WHERE THEY'RE ALL FREE.
STUDENTS ARE ABLE TO EAT FREE.
AND WE HAVE OUR STAFF MAKES THE MEALS AND THEY DELIVER THEM TO THE CLASSROOM BEFORE CLASS, GENERALLY BEFORE THE TEACHERS GET THERE. AND THEN WHEN THE TEACHERS ARRIVE, THEY OPEN UP, OPEN UP THE COOLERS, AND THE STUDENTS GO THROUGH AND SELECT THEIR MEAL, AND THEY EAT THEIR MEAL DURING ANNOUNCEMENTS.
AND THEN THERE ARE TRASH CANS IN THE HALLWAYS, AND THEY TAKE THEIR TRASH OUT AND THEN GO ON ABOUT THE DAY AS SOON AS THE ANNOUNCEMENTS ARE OVER. OKAY.
IT IS A GREAT PROCESS TO WATCH.
SUPER. AND THEN MY LAST QUESTION FOR YOU WOULD BE WITH RESPECT TO THE VENDING, WHERE ARE THOSE MEALS PREPARED? IS THAT A VENDOR OR IS THAT US? NO, WE ARE DOING THAT. WE ARE DOING THAT.
SO I HAVE A STAFF IN THERE CURRENTLY HOUSED AT LAKEVIEW CENTENNIAL, AS I SAID.
[00:30:01]
SO THERE'S A MANAGER AND THERE'S TWO EMPLOYEES THAT ARE DOING THAT AS CURRENTLY TO SUPPORT THOSE FOUR SCHOOLS AND TELL ME THE TYPE OF ITEMS THAT GO INTO THAT AND WHAT THE SHELF LIFE IS.SO THEY ARE REPLENISHED DAILY, BUT IT'S THE SAME THINGS THAT YOU WOULD FIND IN A MEAL.
SO FOR BREAKFAST, THERE'S ANYTHING FROM CEREAL AND MILK TO MUFFINS.
THERE'S ALWAYS FRUITS OR JUICE AND MILK AND YOUR CHOICE OF MILK.
AND THEN FOR LUNCH IT'S THE SAME AS WELL.
THERE ARE FRESH VEGETABLES, FRESH FRUITS, MILK AND WHATEVER THE ENTREE MAY BE, WHETHER IT'S A WRAP OR A SALAD, OR UNCRUSTABLES ARE VERY POPULAR. SO OKAY.
SO WITH RESPECT TO ALL OF THAT, IS THERE ANY SPECIAL PERMITTING FOR THAT OR IS THAT JUST SOMETHING? NO, SIR. OKAY.
ANY OTHER QUESTIONS FROM ANY BOARD, MR. GLICK? IT SEEMS THAT CONGRESS GOES BACK AND FORTH ON FREE MEALS FOR EVERYBODY.
HOW DO YOU KEEP TRACK OF THAT? WHERE WE'RE AT. AND WOULD YOU PREFER FREE MEALS FOR EVERYBODY? AND WHERE DO YOU THINK THAT WILL END UP GOING? WELL, IT'S INTERESTING THAT YOU SHOULD SAY THAT.
SO I'M THE CHAIRPERSON FOR THAT FOR TEXAS.
EVERY YEAR AND ADVOCATE ON BEHALF OF CHILD NUTRITION.
AND I THINK IT'S A LOT TO SAY.
OF COURSE, THAT'S SOMETHING THAT WE WOULD ALL LOVE TO HAVE IN CHILD NUTRITION.
WE DON'T, YOU KNOW, YOU DON'T PAY FOR TRANSPORTATION OR BOOKS OR ANYTHING LIKE THAT.
SO IN OUR VIEW, YOUR MEAL AND BEING FULLY NOURISHED IS JUST AS IMPORTANT AS THAT.
SO THAT'S SOMETHING THAT WE WILL CONTINUE TO ADVOCATE FOR.
AND OUR STATE ACTUALLY ELIMINATED REDUCED PRICE BREAKFAST, WHICH WAS, YOU KNOW, A PRETTY GOOD STEP FROM OUR STATE.
BUT I THINK RIGHT NOW THE ASK IS TO YOU KNOW, HELP TO EXPAND CEP.
SO MORE, MORE, MORE SCHOOLS CAN CAN CAN GO THAT ROUTE.
BUT ABSOLUTELY WE WOULD LOVE TO SEE FREE MEALS FOR ALL.
SO JUST, YOU KNOW, YOU WOULDN'T YOU STILL DON'T HAVE THAT DISPARITY.
I MEAN FOOD IS JUST SOMETHING STUDENTS NEED LIKE BOOKS OR BUSSES OR TRANSPORTATION.
THANK YOU SIR THANK YOU, THANK YOU.
BOARD OR COMMITTEE. ANY OTHER QUESTIONS? THANK YOU FOR THE REPORT OKAY.
BOARD ITEM 4A4 IS BEING PULLED.
SO WE'RE GOING TO GO TO 4A5 REVIEW THE AUGUST 23RD TAX REPORT.
HELLO. MISS COOPER IS WITH MR. BILODEAU AND MR. BOOKER, SO WE WILL WISH HER WELL AS WELL.
BUT I WILL. CHAIRMAN MILLER, BOARD OF TRUSTEES AND DR.
LOPEZ, I DO HAVE THE AUGUST 2023 TAX REPORT FOR YOU.
AS YOU CAN SEE, IT WAS AT THAT POINT 98.9% COLLECTED.
SO WE ARE OVER 99% COLLECTED ON THE 22 TAX ROLL.
NOW THAT OUR 2023 TAX ROLL IS OUT, YOU WILL START GETTING UPDATES ON THAT.
SO. BUT IF WE HAVE, I'D BE HAPPY TO ANSWER ADDITIONAL QUESTIONS THAT I CAN OR SEND THEM TO MS. COOPER, ANY QUESTIONS ON THE TAX REPORT? THE DISTRICT AND OUR REPRESENTATIVES WHO HELP US COLLECT HAVE BEEN DOING A WONDERFUL JOB.
AND THANK YOU. THANK YOU FOR THAT.
SEEING NO QUESTIONS, WE WILL MOVE ON TO THE NEXT ITEM, WHICH WOULD BE FOR A SIX REVIEW THE AUGUST 20TH 3RD AUGUST 2023 MONTHLY FINANCIALS.
MS. DAVENPORT, CHAIRMAN MILLER, BOARD OF TRUSTEES AND DR.
LOPEZ, YOU DO HAVE THE AUGUST 2023 GENERAL FUND AND ESSER TWO AND THREE FINANCIALS.
THE GENERAL FUND IS JUST TWO MONTHS THROUGH THE FISCAL YEAR.
ANY ANY QUESTIONS FROM THE COMMITTEE?
[00:35:02]
LET ME JUST START BY ASKING ONE.JUST CLARIFICATION AS I LOOK DOWN.
IN OUR BOOK, THERE'S AN ITEM 5742, ACCOUNT 5742 INVESTMENT EARNINGS.
YES. THAT'S COMING IN AT 316% YEAR TO DATE.
IS THAT JUST A TIMING THING? THAT IS THAT'S PROBABLY AS WE ARE WORKING VERY HARD TO GET THAT FISCAL YEAR CLOSED OUT.
WE JUST PROBABLY HAVE NOT RECORDED THE INTEREST EARNINGS FOR THIS YEAR.
BUT THEY ARE. OH I'M SORRY, THE 316% FROM LAST FISCAL YEAR YOU'RE LOOKING AT.
YES. WELL AT THAT POINT THE BUDGET WAS JUST 200,000.
OKAY. SO WE HAD ALREADY COLLECTED 600.
SO, I DON'T THINK IT'S A TYPO, BUT WE JUST WE ULTIMATELY INCREASED THE BUDGET LAST YEAR TO I BELIEVE IT WAS 1010 MILLION I BELIEVE OR AND SO YOU WILL SEE THE CURRENT BUDGET FOR INVESTMENT EARNINGS IS 8 MILLION.
ALTHOUGH THERE IS NOTHING RECORDED.
WE HAVE EARNED INVESTMENT EARNINGS SO FAR.
THEY JUST HAVE NOT BEEN RECORDED INTO OUR SYSTEM.
ANY OTHER ANY OTHER QUESTIONS OF BOARD.
ALL RIGHT. WE WILL MOVE ON THEN TO ACTION ITEMS WHICH IS ITEM 4.B.
[IV.B. Action Items (Non Consent)]
WE'LL GO TO NUMBER ONE WHICH IS CONSIDER APPROVAL OF A RESOLUTION DESIGNATING OUR INVESTMENT OFFICERS FOR THE DISTRICT.MISS DAVENPORT, CHAIRMAN MILLER BOARD OF TRUSTEES.
DR. LOPEZ, YOU DO HAVE THIS SMALL BUT IMPORTANT NEEDED CHANGE BEFORE YOU.
WE TYPICALLY BRING THESE ITEMS IN JUNE OF 2023.
AT THAT TIME, WE HAD AN INTERIM CFO.
NOW THAT POSITION IS A NOT AN INTERIM.
AND SO WE JUST WANT TO MAKE THAT JUST REMOVE THE INTERIM WORD FROM THAT.
BUT EVERYTHING ELSE REMAINS THE SAME OKAY.
ANY QUESTIONS THERE. CLARIFICATION.
THANK YOU, BOARD. THANK YOU, MISS DAVENPORT.
LET'S GO TO ACTION ITEM WHICH WOULD BE ITEM NUMBER 4.B TO CONSIDER APPROVAL OF BUDGET TRANSFERS AND AMENDMENTS TO THE 2023-2024 GENERAL FUND AND DEBT SERVICE FUND.
GOOD MORNING. LISA LONG IS WITH US.
TODAY. WE'LL GO TO THE GENERAL FUND.
WE ARE BRINGING DOWN THE LOCAL REVENUE, AND THEN THE OFFSET IS TO BRING UP THE STATE REVENUE.
AGAIN, THAT WAS APPROVED, PRESENTED AND APPROVED LAST MONTH.
WE ARE ADJUSTING THE LOCAL AND STATE REVENUE TO ALIGN WITH THE CERTIFIED TAX ROLL, WHICH INCLUDES THE HOMESTEAD ADJUSTMENT, AND WE ARE REMOVING THE ALLOCATION FOR THE FEDERAL REVENUE. AND IN THE EXPENDITURE SIDE, WE ARE ADJUSTING THE PRINCIPAL AND INTEREST TO ALIGN WITH THE BOND PAYMENT.
AND THOSE FORMS ARE DETAILED TO CALCULATE THE NO NEW REVENUE TAX RATE AND VOTER APPROVED TAX RATE.
DO WE HAVE ANY QUESTIONS? YES, MA'AM. THANK YOU.
OKAY. A LOT OF SEVERAL NUMBERS HERE.
MAYBE I'VE SPOKEN WITH MR. DODD PRIOR TO THE MEETING, AND WE HAD A LITTLE CONVERSATION.
MR. DODD, WILL YOU PROVIDE THE COLOR THAT THAT YOU AND I DISCUSSED KIND OF PAINT IN BETWEEN THE LINES FOR US? JUST A SECOND. CHAIRMAN MILLER, BOARD OF TRUSTEES AND DR.
LOPEZ, I WILL TRY TO REMEMBER EVERYTHING I TOLD YOU.
AND IF I MISSED SOMETHING, REMIND ME WHAT I SAID.
WE MADE THAT CHANGE HERE TO DECREASE OUR LOCAL REVENUE, WHICH IS OUR TAX REVENUE, AND INCREASE THE STATE REVENUE BY THE SAME.
NOW, THESE ARE STILL ESTIMATES BECAUSE WE WILL NOT RECEIVE THE OUR ACTUAL VALUE FROM THE COMPTROLLER
[00:40:03]
UNTIL JANUARY 31ST.SO WE'RE A LONG WAYS INTO THE BUDGET BEFORE WE RECEIVE THIS LAST PIECE OF INFORMATION.
BUT AND THEN THE CROSS FUNCTIONAL TRANSFERS, IF YOU LOOK AT THE PAGE TWO ON THAT ARE PAGE 87.
YOU SEE THAT THERE'S A LOT OF THERE'S SOME INCREASES AND DECREASES.
BUT WE PUT THE NET, THE CHANGE IN THAT WHICH IT DOESN'T CHANGE THE EXPENDITURES.
IT JUST CHANGES WHAT FUNCTION WE'RE ACTUALLY TAKING THOSE EXPENDITURES OUT OF.
WE WERE AT THE LAST BUDGET AMENDMENT AT 76.6 MILLION DEFICIT BUDGETS WHEN THE HORN REPLACEMENT, WHICH WAS DEFINITELY NEEDED AND NEEDED TO BE DONE, WE'RE ACTUALLY INCREASING OUR DEFICIT BUDGET THAT AMOUNT BY 3.1 MILLION TO RIGHT NOW AT 79.76 MILLION.
SO, WE FEEL LIKE WE WILL NOT END THERE, THAT AS WE GO THROUGH THE BUDGET THAT WILL DECREASE.
BUT THAT'S WHERE WE'RE SITTING CURRENTLY.
AND LIKE I SAID, A BUDGET IS A LIVING, BREATHING TOOL.
AND SO AS WE GO THROUGH THIS AND WE WORK THROUGH THIS, THIS IS SOMETHING THAT THAT WE WILL BE WATCHING BECAUSE WE CAN'T TAKE THAT KIND OF HIT FROM YEAR TO YEAR IN OUR FUND BALANCE.
THE DISTRICT IS VERY HEALTHY AND FINANCIALLY.
BUT AND THEN AS WE FINISH, YOU KNOW, WITH MISS DAVENPORT JUST FINISHING UP SOME OF THE AUDIT STUFF AND GETTING THE FINAL CALCULATIONS AS WE GO THROUGH THAT FROM PAST YEAR, WE WILL BE A LOT LESS THAN WHAT WE'RE AT NOW.
PART OF THIS ALSO INCLUDES ONE OF THE REPORTS THAT MISS COOPER GAVE LAST BOARD MEETING.
AND WE PART OF THE SENATE BILL, ALSO DID SOMETHING ELSE.
IT INCREASED OUR 65 AND OVER TAX CEILING.
SO WHEN THE CERTIFIED VALUES CAME IN IN JANUARY OR EXCUSE ME, JULY 25TH, WE WERE SETTING, YOU KNOW, WE STARTED AT ABOUT 39 BILLION WITH ALL THE EXEMPTIONS AND EVERYTHING THAT WENT THROUGH OUR CERTIFIED VALUES WERE AT 28 BILLION.
WELL, WITH SENATE BILL TWO AND THE CHANGE IN THE THE HOMESTEAD EXEMPTIONS THAT THE REPORT SHE GAVE LAST MONTH DECREASED OUR CERTIFIED VALUES DOWN TO 26 BILLION.
SO, WE LOST ABOUT 2 BILLION IN TAX CEILING.
NOW THAT IS SUPPOSED TO BE TAKEN CARE OF THROUGH THE SENATE BILL TWO.
BUT I WANT TO WANTED YOU TO MAKE SURE THAT YOU UNDERSTOOD THAT WE ACTUALLY LOST VALUE IN THAT.
A LOT OF LOT OF HOMESTEAD OWNERS THAT ARE GETTING A ZERO TAX BILL BECAUSE THEIR VALUE WERE ACTUALLY LOWERED BELOW THAT 100,000.
SO THEIR VALUES BELOW THAT 100,000 EXEMPTION.
AND SO, THEY ARE GETTING A ZERO TAX BILL.
AND SO THEY'RE REALLY WORRIED THAT THERE WAS A MISPRINT OR SOMETHING LIKE THAT.
AND THAT IS SOMETHING THAT, YOU KNOW, IT WAS A GREAT THING.
AND FOR OUR TAXPAYERS THAT THAT THE COMPRESSION HAPPENED ON THE TAX RATE.
AND WE HOPE IT STILL HAS TO BE APPROVED, THAT THE HOMESTEAD EXEMPTION WILL BE INCREASED FROM THE 40,000 EXEMPTIONS TO THE 100,000 EXEMPTION THAT WILL GO TO VOTERS IN NOVEMBER.
THAT WILL NEED TO BE APPROVED BY VOTERS OR WE WILL HAVE TO CHANGE THAT.
[00:45:02]
BECAUSE IT DOES LOWER THE TAX VALUE ON THEIR HOMES.AND SO, THAT AFFECTS OUR GENERAL FUND, BUT THAT ALSO AFFECTS OUR DEBT SERVICE ALSO.
AND SO, IN DOING SO THAT DECREASED OUR REVENUE AND DEBT SERVICE BY 9.9 MILLION, WHICH THE LOCAL REVENUE IS AT 102 MILLION.
BUT IT ALSO INCREASED OUR STATE ADDITIONAL STATE AID FOR HOMESTEAD EXEMPTION AMOUNT FROM WHAT WAS PREVIOUSLY DONE AT THE AT THE BOARD MEETING.
SO, WE ARE GETTING ADDITIONAL HELP.
BUT I WANT YOU TO MAKE WHEN THIS FIRST PAYMENT WAS SET BY THE BY THE BUDGET THAT WE WE HAVE FUND BALANCE IN DEBT SERVICE. AND LAST YEAR I THINK YOU ALL APPROVED ABOUT 40 MILLION TO GO TO THE FEES.
ADDITIONAL BOND DEBT THAT WAS DUE WAS CALLABLE.
BUT THIS THIS FIRST PAYMENT IN OUR BOND WILL ALSO GO INTO OUR FUND BALANCE FOR DEBT SERVICE.
OF THAT 29 TO 15, THAT'S WHAT IT'S ESTIMATED RIGHT NOW.
THAT WILL REDUCE THE THE FUND BALANCE IN DEBT SERVICE TO BRING IT BACK DOWN TO MORE OF A MANAGEABLE FUND BALANCE IN DEBT SERVICE AND WHERE IT NEEDS TO BE.
SO WE ARE USING PART OF OUR FUND BALANCE IN DEBT SERVICE TO MAKE THIS FIRST PAYMENT.
IT'S SET A LOT HIGHER THAN THE REST OF THEM THEN.
THEN IT WILL ALMOST EQUALIZE AS WE GO THROUGH THE YEARS.
OKAY. THANK YOU. AND THAT COVERS I JUST HAD SEVERAL QUESTIONS THIS AFTERNOON PRIOR TO THE MEETING THAT I WENT OVER WITH MR. DODD. I WANTED THE BOARD TO HAVE THE BENEFIT OF THAT.
AGAIN, THE 2 BILLION BASICALLY REDUCTION OF OUR TAXABLE VALUE.
THERE'S ANOTHER BILL COMING IN NOVEMBER THAT PROBABLY BE APPROVED, AFFECT IT AGAIN.
THE NET EFFECT WILL BE MADE UP WITH STATE REVENUE AS I UNDERSTAND IT.
SO IT WON'T IMPACT OUR OVERALL BUDGET.
AND THEN ALSO, I JUST WANTED ALL EYES TO BE ON THE FACT THAT OUR BUDGETED DEFICIT WENT FROM 76 TO 79 MILLION WITH THE ADDITION OF THE PRIMARILY THE ADDITION OF THE BAND INSTRUMENT REPLACEMENT PROGRAM THAT WAS VOTED ON.
JUST TRYING TO KEEP EVERYTHING IN THE FRONT OF EVERYBODY'S MIND.
SO DOES ANYBODY HAVE ANY QUESTIONS ON THIS? AGAIN, THAT WAS PERFECT.
MR. DODD. DID WE HAVE ONE? OH, I'M SORRY, MISS STANLEY.
YES IT IS. IT'S ALL BASED ON THE 100,000.
AND THAT'S WHAT THE STATE WANTED EVERYBODY TO DO TO GO AHEAD AND SEND OUT TAX NOTICES WITH THE $100,000 EXEMPTION THAT THAT THEY APPROVED, KNOWING THAT THEY HAVE NOT SEEN ONE NOT PASS EITHER.
SO THAT IS SOMETHING THAT ALL OF OUR NUMBERS ARE BASED ON THAT, THAT WE ARE ANTICIPATING THAT THAT CHANGE TO PASS IN NOVEMBER.
OKAY. JUST WANTED TO CONFIRM I UNDERSTOOD THAT.
AND THANK YOU TO WHOEVER SENDS OUT THE BILLING NOTICES.
ANY OTHER QUESTIONS? WE WILL MOVE FORWARD IN THE AGENDA.
THANK YOU, MISS MALONE. WE GO NOW TO ACTION ITEM 4.B THREE NEW BIDS.
AND UNDER NEW BIDS WE GO TO CONTRACT.
CONTRACTS. THIS IS NUMBER EIGHT.
MR. DODD, ARE YOU GOING TO HANDLE THIS? I WILL TRY.
CHAIRMAN MILLER, BOARD OF TRUSTEES.
DOCTOR LOPEZ, THIS IS PART OF THE INITIATIVE AND ALSO REPAIR OF OUR CHILD NUTRITION. THIS IS A REQUEST FOR PROPOSAL FOR A ONE YEAR TO THREE-YEAR RENEWAL OPTIONS TO HAVE REPAIR SERVICE.
AND IT WAS PAID OUT OF THE 240 WHICH IS OUR STUDENT NUTRITION CHILD NUTRITION BUDGET.
OKAY. THANK YOU. ANY QUESTIONS ON THIS?
[00:50:02]
IT'S A LENGTHY REPORT, BUT IT'S OUR IT LOOKS LIKE OUR STANDARD PURCHASING FOR THE YEAR.ANY QUESTIONS OF BOARD OR COMMITTEE? OKAY. THANK YOU. WE'LL MOVE TO NUMBER B.
THIS IS CONTRACT NUMBER 149-23.
CONSIDER APPROVAL OF PURCHASE OF TOSHIBA UPS UNIT MAINTENANCE AND BATTERIES.
THESE ARE OUR BACKUP BATTERIES.
AND I MAY HAVE TO GET MR. YEAGER UP HERE TO EXPLAIN THIS, BUT THIS IS ALSO WHEN WE HAVE ANY OF OUR EQUIPMENT, OUR TECHNOLOGY EQUIPMENT, OUR SERVERS AND OUR DATA PROCESSING.
THESE ARE OUR BACKUP SYSTEMS THAT THAT PROTECT THOSE SYSTEMS. IF WE HAVE AN ELECTRICAL FAILURE AND THAT'S ABLE TO KEEP THESE SYSTEMS UP.
AND CHAIRMAN MILLER, BOARD OF TRUSTEES, DR.
LOPEZ, THESE ARE THE WE HAVE A GENERATOR AT OUR CURRENT DATA CENTER TECHNOLOGY CENTER THAT WHEN THERE'S A POWER OUTAGE, THERE'S A MAYBE 15 SECONDS OF POWER SWITCH OVER THE BATTERY.
BACKUPS HOLD THE NETWORK UP WHILE THE GENERATOR BUILDS UP AND SWITCHES OVER.
SO WE'VE HAD FAILURE IN OUR BATTERY BACKUPS AND THESE NEED TO BE REPLACED IMMEDIATELY.
GREAT. ANY QUESTIONS? BOARD. THANK YOU.
LET'S GO TO ITEM C, CONTRACT NUMBER 252-24.
CONSIDER APPROVAL OF PURCHASE OF CELLULAR DATA.
MR. YEAGER GOOD EVENING AGAIN.
THIS IS OUR STANDARD CELLULAR EQUIPMENT USE CONTRACT.
GREAT. PRETTY STRAIGHTFORWARD.
ANY QUESTIONS ON THIS BOARD? MISS STANLEY? I JUST HAD A QUESTION.
ARE WE CHANGING PROVIDERS? WE'RE JUST CONTINUING JUST ADDING? JUST CONTINUING, AND KG IS BASICALLY A PROVIDER OF ALL THE DIFFERENT ONES.
AND SO, THEY'RE A SOLUTION PROVIDER THAT WE'RE DOING.
SO WE'RE NOT REALLY CHANGING OUT OKAY.
SO IT'S THE SAME OKAY. THANK YOU.
OKAY. THANK YOU. ANY OTHER QUESTIONS? SEEING NONE WE'LL GO TO ITEM D, CONTRACT 34 DASH 20.
LET ME START OVER. NUMBER D, CONTRACT 344 DASH 24.
DASH ZERO TO CONSIDER APPROVAL OF PURCHASE OF BOOKS, LIBRARY AND EDUCATIONAL MATERIALS.
THESE ARE FOR BOOKS, LIBRARY AND EDUCATIONAL MATERIALS PROVIDED BY SCHOLASTIC INC.
THIS IS TO NOT EXCEED 141,367.
AND THIS IS FUNDED BY ESSER THREE.
GREAT. ANY QUESTIONS ON THIS ITEM? OKAY. THANK YOU. BOARD.
THANK YOU, MR. DODD. WE'LL GO TO ITEM A, CONTRACT NUMBER 397-24-05.
CONSIDER APPROVAL OF PURCHASE OF ONLINE INSTRUCTIONAL SOFTWARE.
YES. THIS BID HERE IS THROUGH EXCEL LEARNING, INC..
THIS IS ALSO A CONTRACT THAT IS FOR 180,000.
IT IS FUNDED 50% BY GENERAL FUND AND 50% BY TITLE ONE FUND TO 11 SUPER.
ANY QUESTIONS OF THIS ITEM BOARD.
THANK YOU. SEEING NO QUESTIONS, WE'LL MOVE TO ITEM F.
CONSIDER APPROVAL OF THE PURCHASE OF TRASH BAGS AND CANNED LINERS.
IT SAYS FOR THE WAREHOUSE AND MR. DODD, CONTINUE. THIS IS A CONTRACT THROUGH UNIPAC COURT NOT TO EXCEED 150,000.
THIS IS A ONE YEAR TERM CONTRACT AND IT'S FUNDED BY GENERAL FUND.
SUPER. ANY QUESTIONS HERE? MR. GLICK SAYS YOU CAN ALSO USE THOSE FOR RAIN PARKAS.
IF YOU NEED TO PUT A HOLE IN THEM AND SLIDE THEM OVER.
YES. SO IF YOU'RE AT THE IF YOU'RE AT ANY OF OUR EVENTS AND NEED ONE, JUST PUNCH A HOLE AND WEAR IT.
OKAY. LET'S GO TO RENEWAL BIDS.
THIS IS ITEM FOR CONTRACT NUMBER EIGHT.
[00:55:01]
CONSIDER APPROVAL OF THE PURCHASE OF CUSTODIAL SUPPLIES.THIS IS THE SECOND YEAR OF A FIVE YEAR ANNUAL RENEWAL.
THIS IS FUNDED THROUGH GENERAL FUND NOT TO EXCEED 450,000.
AND IT WAS A LIST OF PROVIDERS THAT WAS APPROVED SO THAT IF ONE IS OUT, WE CAN MOVE ON TO THE NEXT ONE AND CONTINUE THE SERVICES THAT WE NEED.
BOARD. ANY QUESTIONS ON THIS ITEM.
CONSIDER APPROVAL OF PURCHASE OF FINE AND COLOR PAPER WAREHOUSED.
YES. THIS WAS THIS IS A BID NOT TO EXCEED 100,000 FROM STAPLE CONTRACTED AND COMMERCIAL INCORPORATED IN WESTERN BRW PAPER COMPANY, INCORPORATED.
ANY TIME YOU HAVE DIFFERENT PROJECTS, THEY NEED DIFFERENT PAPER.
AND SO THIS IS A CONTRACT TO FULFILL THAT.
AND THIS IS OUT OF GENERAL FUND.
AND THIS IS THE FINAL CONTRACT OF AN ANNUAL RENEWAL.
I WAS KIND OF CURIOUS ABOUT FINE PAPER.
DOES THAT MEAN LIKE SMALL PAPER OR JUST REALLY GOOD.
YEAH. YOU'LL PROBABLY HAVE TO ASK SOMEBODY IN ACADEMIC I.
YEAH. GO AHEAD. BEING A PRINTER IT IS.
IT IS USUALLY GLOSSY PAPER OR JUST DIFFERENT KINDS OF PAPER.
OKAY. I SHOULD KNOW THAT AFTER I WAS OVER PRINT SHOP IN MIDLAND, BUT I DIDN'T.
LET'S GO TO ITEM C, CONTRACT NUMBER 345.
20-01. CONSIDER APPROVAL OF PURCHASE OF MUSICAL INSTRUMENTS, SUPPLIES AND REPAIR.
THIS IS A CHANGE FROM THE YEAR ONE TO SECOND YEAR WITH ONE YEAR WITH A FOUR ANNUAL RENEWAL OPTIONS.
THE ESTIMATED AMOUNT IS NOT TO EXCEED 1,235,000.
MOST OF THIS WILL COME OUT OF GENERAL FUND 90% AND 10% OUT OF CAMPUS ACTIVITY FUNDS.
FOR THE SUPPLIES AND REPAIRS TO OUR MUSICAL INSTRUMENTS.
OKAY, SO REAL QUICK, DOES THIS ITEM HAVE ANYTHING TO DO WITH THE PREVIOUS ITEMS THAT WE APPROVED? NO, IT DOES NOT. THIS IS A SEPARATE ITEM.
WE YOU KNOW, EVEN THOUGH WE WILL BE PURCHASING NEW THEY WANT TO GO AHEAD.
SO WE GENERALLY THEY HAVE A REPAIR BUDGET BUILT SO THAT IT IS SO THEY CAN DO THOSE REPAIRS WHEN NEEDED. RIGHT. I JUST REMEMBER SOME CONVERSATION IN ONE OF OUR COMMITTEE MEETINGS REGARDING THE PURCHASE OF NEW STUFF, BUT ALSO THE DESIRE TO GO AHEAD AND GET THINGS THAT CAN BE FIXED, UPGRADED, OR FIXED AND REPAIRED SO THAT THEY'RE IN GOOD FUNCTIONING FORM.
SO IT WAS PROBABLY PART OF ALL THAT DISCUSSION.
RIGHT? I'M ASSUMING THAT THIS ITEM WAS GENERATED.
AND SO THIS, THIS BUDGET NOW THERE'S SOME THAT AFTER MARCHING, THEY MAY NOT USE THAT HORN OR THEY MAY USE A DIFFERENT ONE IN CONCERT OR WHATEVER, THAT THOSE REPAIRS MIGHT HAPPEN THEN.
THAT'S A LOT OF TIMES NOT REPAIRABLE.
AND IS THAT SOMETHING THAT'S DONE BY A VENDOR? YES. THERE SHOULD BE A LIST THERE, THERE.
SO, THERE IS A LIST ON PAGE 147 OF ALL THE DIFFERENT VENDORS THAT WE HAVE THAT CAN REPAIR OUR HORNS.
OKAY. BOARD, ANY QUESTIONS HERE.
LET'S GO TO ITEM A, CONTRACT NUMBER 338-20.
CONSIDER APPROVAL OF THE PURCHASE OF TELECOMMUNICATION PARTS AND SERVICES.
MR. DODD, I MAY HAVE TO REVERT BACK TO MR. YEAGER HERE IN A MINUTE.
THE ORIGINAL AMOUNT WAS 1,340,000, WITH AN INCREASE OF 560,000 TO BE ESTIMATED, NOT TO EXCEED 1.9
[01:00:06]
MILLION. IS THAT IT? OH, THE ONE BEFORE? FIREWALL. OH, OKAY.SO THIS IS A CONTRACT WITH ATMOS, INC., NOT C 450,000. GENERAL FUND IS WHAT IT IS AND WHERE IT'S COMING OUT OF.
AND IT'S THE THIRD OF A FIVE YEAR ANNUAL CONTRACT.
THIRD YEAR OF A FIVE YEAR ANNUAL.
OKAY, MR. YEAGER, IF YOU DON'T MIND. DOES THIS WORK IN CONCERT WITH ALL THE BATTERY REPAIR AND ALL THAT SEEMS TO BE MAINTENANCE ON OUR VIP DESK PHONES? OKAY, THIS IS THAT PIECE OF IT.
OKAY, ALL THE VOICE OVER IP DESK PHONES THAT WE HAVE.
OKAY. SOFTWARE UPGRADES AND THINGS LIKE THAT.
SO. OKAY. ANY ANY QUESTIONS HERE? BOARD. I'LL JUST STAY ON HERE.
ALL RIGHT. THANK YOU. THAT TAKES US TO ITEM NUMBER FIVE.
41-23. CONSIDER APPROVAL OF INCREASE IN AWARDED AMOUNT FOR FIREWALL EQUIPMENT SERVICES.
MR. YEAGER, WHY DON'T YOU CONTINUE HERE? THANK YOU. THIS IS BASICALLY AN INCREASE WITH USING ESSER FUNDS.
WE ARE WE HAVE REDUNDANCY IN OUR FIREWALL.
AS YOU KNOW, WE PURCHASED TWO NEW FIREWALLS PREVIOUSLY WITH ESSER FUNDS.
AND SO, THIS IS ALL ESSER THREE FUNDS.
SUPER WHY WE'RE ON THIS TOPIC.
IT SEEMS TO ME LIKE WHETHER IT IS I MEAN, FRAUD IS OCCURRING IN A MILLION DIFFERENT WAYS.
I'M RUNNING INTO IT IN MY BANKING, IN MY BANKING LIFE, MY BANKING CAREER, FRAUD HACKING.
YOU KNOW, THERE'S JUST SO MANY DIFFERENT WAYS FOR PEOPLE TO RIP YOU OFF NOWADAYS TAKE OVER, TAKE OVER ATTACKS AND DIFFERENT THINGS, OUR FIREWALL SYSTEMS AND EVERYTHING.
IT APPEARS TO ME LIKE THEY NEED TO BE UPDATED ALMOST EVERY 24 HOURS.
HOW OFTEN ARE WE LOOKING AT AND ACHIEVING? I MEAN, TALK TO ME ABOUT THE INTEGRITY OF OUR SYSTEM.
AND SO WE REMOVED OUR TEN YEAR OLD ONES TO UPDATE OUR NEWEST ONES.
AND SO THESE SYSTEMS ARE BEING UPDATED CONSISTENTLY, BUT IT REQUIRES THE NEW LATEST AND GREATEST TECHNOLOGY TO PREVENT ANY INTRUSION AND HACKING WITHIN OUR NETWORK ITSELF.
CERTAINLY. AND DO YOU HAVE A WAY OF KNOWING HOW MANY TIMES WE GET HIT OR TRIED TO GET HIT? MILLIONS OF TIMES MILLIONS.
SO, I GUESS WHAT I'M SAYING IS, IT IS SO PREVALENT THAT YOU TALK ABOUT SPENDING MONEY.
AN OUNCE OF PREVENTION, AN OUNCE OF PREVENTION, RIGHT, IS I DON'T WANT TO GIVE AWAY EVERYTHING.
NO, NO, NO, WE WOULDN'T WANT YOU TO.
WE ARE ALWAYS CONSISTENTLY UNDER ATTACK.
SO WE'VE GOT A GREAT TEAM MONITORING.
KNOCK ON BOARD. ANY QUESTIONS HERE.
THANK YOU, MR. YEAGER, FOR YOUR EFFORT.
LET'S GO TO ITEM B. CONSIDER THIS IS CONTRACT TO 40-23.
CONSIDER APPROVAL OF AN INCREASE IN AWARDED AMOUNT FOR COMPUTER WORKSTATIONS, LAPTOPS AND RELATED ITEMS. THIS IS ANOTHER INCREASE FOR ESSER THREE FUNDS, AND THIS WAS PART OF THE OVERALL PROJECT WITH UPGRADING GRCC.
AND SO MOST OF THE TECHNOLOGY IN GRCC LABS, ALL THOSE ARE BEING UPGRADED WITH THE ESSER THREE FUNDS.
SO, THIS IS WHAT THE INCREASE IS FOR.
JUST JUST TO COMMENT. YES, SIR.
AS WE CONTINUE TO SPEND OUR ESSER FUNDS BEFORE NEXT SEPTEMBER.
SO YEAH, I THINK IT'S KIND OF INTERESTING.
YEAH. WE HAVE A GAME PLAN SO WE'RE KNOCKING IT OUT.
WE HAVE A GAME. WELL, THAT'S GOOD AND IT IS.
IT'S JUST GOOD THAT WE HAVE MONEY WITH WHICH TO FRESHEN UP AND TO HAVE OPPORTUNITIES TO DO SO.
OKAY. SO, WE'RE GOING TO ITEM SEE.
AGAIN, THIS IS INCREASED TO AWARDED BIDS.
THIS IS CONTRACT 316-22 CONSIDER APPROVAL OF INCREASE IN AWARDED AMOUNT FOR GOOGLE LICENSED PRODUCT SUPPORT AND SERVICES. THIS IS ON PAGE 162.
MISTER YEAGER AND THIS IS JUST OUR STANDARD INCREASE.
[01:05:05]
GOOGLE INCREASE ON THEIR SERVICES FOR GOOGLE SUPPORT.THANK YOU. BOARD. LET'S GO TO ITEM D CONTRACT 32 DASH 23.
THIS IS ON PAGE 165 MISTER DODD.
THIS IS THE FIRST OF YEAR OF AN ANNUAL RENEWAL.
THIS IS ORIGINAL AMOUNT WAS 74 999.
INCREASE OF 185,000 FOR A TOTAL OF NOT TO EXCEED AMOUNT OF 260,000.
THIS IS MAINLY BEING FUNDED BY GENERAL FUND AT 85%.
CAREER AND TECHNOLOGY BASIC GRANT FUND TO 44 5%, CAMPUS ACTIVITY FOR 61 AT 5% AND STUDENT ACTIVITY ACTIVITY AT 5%.
OKAY. CTE EQUIPMENT ANY QUESTIONS HERE? BOARD. WE'RE GOING TO MOVE ON TO ITEM E, CONTRACT 342 DASH 21.
CONSIDER APPROVAL OF INCREASE IN AWARDED AMOUNT FOR PROJECT LEAD THE WAY.
MR. DODD. SO PROJECT LEAD THE WAY ORIGINAL MOUNT AND WE'RE INCREASING BY THE SAME AMOUNT.
THIS IS ESTIMATED NOT TO EXCEED 149.998.
THIS IS 50% OUT OF GENERAL FUND AND 50% OUT OF THE SCHOOL ACTION FUND GRANT FUND 291.
THIS IS THE FINAL OF A TWO-YEAR ANNUAL RENEWAL OPTION.
OKAY. THANK YOU. ANY QUESTIONS? BOARD. IF NOT, WE'LL MOVE TO OUR FINAL ITEM UNDER SECTION FIVE.
AND THIS CONTRACT 394 DASH 20.
CONSIDER APPROVAL OF INCREASE IN AWARDED AMOUNT FOR SPECIAL EDUCATION SOFTWARE AND SUPPLIES.
YES. PAGE 171, MR. DODD. YES. THIS IS THROUGH TEXT HELP INCORPORATED.
THE ORIGINAL AMOUNT IN 2020 WAS 125,000.
THERE IS AN INCREASE OF 56,000.
SO THEY'RE NOT EXCEED AMOUNT WILL BE 181,067% OUT OF GENERAL FUND, 33% OUT OF TITLE ONE PART A, AND THIS IS THE THIRD OF THE THIRD OF THE FOUR YEAR ANNUAL RENEWAL OPTION.
THANK YOU. ANY QUESTIONS OF BOARD ON THIS ITEM? I SEE NONE. SO OUR NEXT ITEM IS NUMBER FIVE WHICH THE EXECUTIVE SESSION.
MICHELLE I DON'T HAVE ANYTHING HERE.
BOARD. WE HAVE NO EXECUTIVE SESSION FOR TODAY AND IT IS NOW FOR TEN.
[VI. Adjournment]
DO I HAVE A MOTION TO ADJOURN? SO MOVED. WE'RE ADJOURNED AT 4:10.THANK YOU.
* This transcript was compiled from uncorrected Closed Captioning.