[I. Call to Order and Determination of Quorum]
[00:00:07]
IT'S TUESDAY, NOVEMBER THE 14TH AT 3:00, AND WE WILL START OUR MEETING.WE'LL CALL THIS MEETING TO ORDER AND DETERMINE THAT THERE IS A QUORUM PRESENT.
MS. HOGAN, ANY COMMENTS? SEEING NONE, WE'LL MOVE ON TO ITEM NUMBER THREE, THE SUPERINTENDENTS MESSAGE.
[III. Superintendent's Message]
DR. LOPEZ.JUST AS A REMINDER, WE'RE GOING TO GO RIGHT INTO OUR THANKSGIVING BREAK NEXT WEEK.
WE'RE GOING TO IMMEDIATELY FOLLOW THE THANKSGIVING HOLIDAYS WITH A BOARD MEETING.
WE GOT SOME EXCITING THINGS TODAY IN TODAY'S MEETING.
I DO WANT TO EXCUSE OUR CHAIRPERSON.
I'LL GIVE IT BACK TO YOU, MR. BEACH. THANK YOU, DR.
[IV.A. Discuss Public Meetings]
WE'LL GO TO ITEM A, DISCUSS PUBLIC MEETINGS.ITEM NUMBER ONE, CONDUCT A PUBLIC HEARING ON SCHOOL FIRST RATING REPORT.
HI. GOOD AFTERNOON, CHAIRMAN MILLER, BOARD OF TRUSTEES.
FIRST IS THE FINANCIAL INTEGRITY RATING SYSTEM OF TEXAS.
THE NOTICE FOR THE PUBLIC HEARING WAS POSTED IN THE DALLAS MORNING NEWS ON NOVEMBER 6TH.
THIS IS THE 20TH YEAR THAT DISTRICTS ARE REQUIRED.
TO REPORT RESULTS UNDER THE SYSTEM.
THE SYSTEM HAS CHANGED THROUGH THE YEARS AND WILL CONTINUE TO EVOLVE.
THE INDICATORS WE WILL LOOK AT THIS AFTERNOON ARE THE ONES JUST IN PLACE FOR THIS YEAR.
THE PURPOSE OF SCHOOL FIRST IS TO EXPAND ACCOUNTABILITY IN THE FINANCIAL SERVICES AREA OF PUBLIC EDUCATION, WITH THE GOAL BEING TO IMPROVE MANAGEMENT OF THE SCHOOL DISTRICT'S FINANCIAL RESOURCES.
THE 2023 RATING WAS INITIALLY BASED UPON 20 INDICATORS, ALTHOUGH TO DECIDED NOT TO SCORE FOUR OF THESE INDICATORS, A DISTRICT DOES HAVE TO EARN 90 POINTS TO GET AN A RATING, AND WE ARE EXCITED TO SHARE THAT GARLAND ISD DID GET AN A RATING.
WE WILL QUICKLY LOOK AT THESE INDICATORS.
THE FIRST FOUR INDICATORS ARE EITHER YES NO QUESTIONS.
THE REMAINING QUESTIONS ARE SCORED 5 OR 10 POINTS.
SOME ALL OR NOTHING, OTHERS ON A SLIDING SCALE.
WAS OUR ANNUAL FINANCIAL REPORT FILED WITHIN ONE MONTH OF THE NOVEMBER 27TH DEADLINE DUE TO THE DISTRICT'S JUNE 30TH YEAR END? AND IT WAS. WAS THERE AN UNMODIFIED OPINION IN OUR ANNUAL FINANCIAL REPORT? THERE WAS. WAS OUR DISTRICT IN COMPLIANCE WITH THE PAYMENT TERMS OF ALL DEBT AGREEMENTS AT FISCAL YEAR END, WHICH WE WERE? DID THE DISTRICT MAKE TIMELY PAYMENTS FOR ALL THE REQUIRED PAYMENTS TRS WORKFORCE? IRS, OTHER GOVERNMENTAL AGENCIES? AND WE DID. THAT WAS A CEILING INDICATOR.
QUESTION FIVE WE WILL SKIP BECAUSE THAT QUESTION WAS NOT SCORED BY TEA THIS YEAR.
WE HAD AN INCREASE IN FUND BALANCE IN THE TIME PERIOD THEY'RE LOOKING AT.
SO WE DID PASS THAT INDICATOR.
WAS OUR NUMBER OF DAYS OF CASH ON HAND SUFFICIENT TO COVER OPERATING EXPENDITURES.
WAS OUR MEASURE OF CURRENT ASSETS TO CURRENT LIABILITIES ENOUGH TO COVER OUR SHORT TERM DEBT.
THE CURRENT ASSETS COVERED 3.8 TIMES OUR LIABILITIES.
AND SO WE DID RECEIVE ALL TEN POINTS.
DID OUR GENERAL FUND, DID OUR SCHOOL DISTRICT'S GENERAL FUND REVENUES EQUAL OR EXCEED EXPENDITURES? AND IT DID FOR THIS FISCAL YEAR.
QUESTION TEN WAS SKIPPED BY TEA.
[00:05:06]
AND SO OUR LONG TERM LIABILITIES WERE LESS THAN 60% OF OUR TOTAL ASSETS.AND THEREFORE WE DID EARN ALL TEN POINTS.
QUESTION 12 WAS THE CORRELATION BETWEEN FUTURE DEBT REQUIREMENTS AND OUR DISTRICT'S ASSESSED PROPERTY VALUES, OR WHAT WAS THE CORRELATION THERE? AND IF THE REVENUES WERE ENOUGH TO MEET OUR FUTURE DEBT REQUIREMENTS BASED ON WHERE VALUES ARE RIGHT NOW, THEY WERE SUFFICIENT TO MEET FUTURE DEBT REQUIREMENTS.
AND SO THEREFORE WE DID GET THE TEN POINTS.
NUMBER 13 IS OUR ADMINISTRATIVE COST RATIO.
FOR A DISTRICT OUR SIZE A LARGE DISTRICT THAT'S GREATER THAN 10,000 ADA.
YOU CAN HAVE 8.5% OF ADMINISTRATIVE COSTS.
THAT'S OUR FUNCTION 21 AND 41 EXPENDITURES.
WE WERE AT 6.92, WHICH IS AN IMPROVEMENT FROM 7.13 FOR THE PRIOR YEAR.
QUESTIONS 14 AND 15 WERE SKIPPED BY TEA.
QUESTION 16 DID OUR PEIMS DATA, COMPARED TO OUR ANNUAL FINANCIAL REPORT DATA, RESULT IN A VARIANCE OF LESS THAN 3%? SO OUR DATA WAS 496 MILLION.
AND SO THAT WAS WELL LESS THAN 3%.
DID IT ALSO SAY IT WAS FREE OF MATERIAL NONCOMPLIANCE? WE GOT ALL TEN POINTS.
DID WE POST ALL OF OUR REQUIRED FINANCIAL POSTINGS ON OUR WEBSITE? WE DID AND RECEIVED THE FULL FIVE POINTS.
AND THEN LASTLY, DID THE SCHOOL DISTRICT'S ADMINISTRATION AND BOARD MEMBERS DISCUSS CHANGES AND IMPACTS TO LOCAL, STATE AND FEDERAL FUNDING AT A BOARD MEETING WITHIN 125 DAYS OF OUR ADOPTED BUDGET. AND SO WE DID THAT THROUGH BOARD WORKSHOPS AND BOARD MEETINGS LAST SPRING.
AND SO WE DID PASS THAT INDICATOR.
SO THEREFORE, AGAIN, WE GOT 100 A RATING.
SO THAT'S GREAT FOR THE DISTRICT HIGHEST RATING WE COULD HAVE GOTTEN FOR THIS FISCAL YEAR.
WE ALSO DISCLOSE BOARD MEMBERS EXPENDITURES.
AND SO THOSE ARE IN FRONT OF YOU TO SEE.
WE ALSO DISCLOSE OUTSIDE COMPENSATION RECEIVED BY THE SUPERINTENDENT, WHICH WAS NONE.
AND LASTLY, BUSINESS TRANSACTIONS BETWEEN THE DISTRICT AND BOARD MEMBERS.
SO THIS REPORT, IN ADDITION TO A LETTER TO THE TAXPAYERS, WILL BE POSTED WITH THOSE FINANCIAL REQUIREMENTS ON OUR WEBSITE AS SOON AS IT IS PRESENTED IN NOVEMBER. AND I WOULD BE HAPPY TO ADDRESS ANY QUESTIONS YOU HAVE.
ANY QUESTIONS FROM MR. MILLER OR MR. GLICK? ANY OTHER BOARD MEMBERS? ANY QUESTIONS? YEAH I HAVE ONE? YOU DO HAVE ONE, JAMES? YEAH I DID.
GOING BACK TO THE DEBT TO ASSET RATIO, WE'RE WELL IN COMPLIANCE.
DOES THAT RATIO INCLUDE OUR BOND DEBT? CORRECT. YES. THAT WOULD BE THE MAJORITY OF THE DEBT WE HOLD IS BONDED DEBT.
RIGHT. SO ONCE THAT IS FULLY FUNDED HAVE WE PROJECTED WHERE THAT RATIO WILL BE.
THAT NUMBER IS A LITTLE BIT OF A MOVING TARGET DUE TO NEW DEBT ISSUANCES COMING ON.
AND THEN OUR ANNUAL DEBT PAYMENTS.
SO IT'S AS WE'RE POTENTIALLY GOING TO ISSUE MORE DEBT.
WE HAD NEW DEBT COME ON IN AUGUST.
SO THAT WE DO PROJECT OUT TO MAKE SURE THAT WHENEVER NEW DEBT IS ISSUED, THAT IS WITHIN THE WE CAN MEET THE NEEDS WITH THE CURRENT TAX RATE THAT WE HAVE.
YEAH. I GUESS I WOULD JUST ASK WE KIND OF KNOW WHAT OUR SCHEDULED DEBT PAYMENTS ARE AND THEN JUST ASSUME THAT THE BOND DEBT IS FULLY FUNDED. I THINK WE PAID DOWN 78 MILLION LAST YEAR IN BOND DEBT.
BUT AT SOME POINT I'D LIKE TO KNOW WHAT THAT PROJECTED RATIO WOULD BE.
AND IF IT'S STILL GOING TO BE WE'LL STILL RECEIVE THE FULL TEN POINTS.
OKAY. WE CAN GET THAT FOR YOU.
THAT'S ALL I HAVE, MR. BEACH. OKAY. THANK YOU, MR. MILLER. ANY OTHER COMMENTS OR QUESTIONS? THANK YOU, MRS. DAVENPORT.
GOOD REPORT. MOVING ON TO ITEM B INFORMATION ITEMS.
[IV.B. Information Items]
WE'RE GOING TO, NUMBER ONE, RECEIVE THE INDEPENDENTLY AUDITED FINANCIAL STATEMENTS FOR FISCAL YEAR 2023.THANK YOU. YES, CHAIRMAN MILLER, BOARD OF TRUSTEES, AND DR.
LOPEZ, WE ARE EXCITED TO PRESENT TO YOU OUR FY 23 AUDIT RESULTS TONIGHT.
WE HAVE LUPE GARCIA FROM WHITLEY, AUDIT PARTNER WITH WHITLEY PENN HERE TO PRESENT TO YOU.
GOOD AFTERNOON, CHAIRMAN BEACH, BOARD MEMBERS, DR.
[00:10:07]
THE AUDIT PROCESS ITSELF CONSISTS OF TWO PHASES OF FIELD WORK.DURING INTERIM FIELD WORK, WE FOCUS ON TESTING INTERNAL CONTROLS, IDENTIFYING MAJOR PROGRAMS AND THE FEDERAL SINGLE AUDIT TESTING COMPLIANCE REQUIREMENTS APPLICABLE TO THOSE MAJOR PROGRAMS. DURING YEAR END FIELD WORK OUR PROCEDURES ARE GEARED MORE TOWARDS THE FINANCIAL STATEMENTS, TESTING ACCOUNT BALANCES, CONFIRMING BALANCES DIRECTLY WITH YOUR FINANCIAL INSTITUTIONS AND LEGAL COUNSEL, PERFORMING ANALYTICAL PROCEDURES AND SUBSTANTIVE PROCEDURES, ALL IN AN EFFORT TO OBTAIN ENOUGH AUDIT EVIDENCE TO EXPRESS AN OPINION ON THE FINANCIAL STATEMENTS.
AS EXTERNAL AUDITORS, WE CAN ISSUE ONE OF SEVERAL TYPES OF AUDIT OPINIONS, BUT I'M HAPPY TO REPORT THAT THE OPINION FOR FISCAL YEAR 2023 IS AN UNMODIFIED OPINION THAT'S OTHERWISE KNOWN AS A CLEAN OPINION.
THAT'S THE BEST OUTCOME IN A FINANCIAL STATEMENT AUDIT.
WHAT THAT OPINION REPRESENTS TO THE USERS OF THE FINANCIAL STATEMENTS, AS IS THAT THE AMOUNTS PRESENTED IN THE FINANCIAL STATEMENTS ARE MATERIALLY CORRECT, AND THAT THE DISTRICT IS FOLLOWING ALL GENERALLY ACCEPTED ACCOUNTING PRINCIPLES.
THAT'S MATERIAL TO THE FINANCIAL STATEMENTS PERFORMING OUR PROCEDURES.
WE DID NOT IDENTIFY ANY MATERIAL WEAKNESSES OR SIGNIFICANT DEFICIENCIES IN INTERNAL CONTROLS, NOR DID WE IDENTIFY ANY MATERIAL NONCOMPLIANCE TO THE DISTRICT'S FINANCIAL STATEMENTS. AND THEN THE THIRD AND FINAL REPORT WE ISSUE IS ON THE DISTRICT'S MAJOR PROGRAMS FOR FISCAL YEAR 2023.
THOSE ARE THREE MAJOR PROGRAMS IN THE FEDERAL SINGLE AUDIT FOR FISCAL YEAR 2023.
EACH OF THESE PROGRAMS HAVE ITS OWN UNIQUE COMPLIANCE REQUIREMENTS THAT WE HAVE TO TEST THE DISTRICT AGAINST OUR TESTING AND OUR PROCEDURES DID NOT IDENTIFY ANY NONCOMPLIANCE OR QUESTION COST.
YOUR FINANCIAL STATEMENTS INCLUDE TWO SETS OF FINANCIAL STATEMENTS.
THE ACCRUAL BASIS OF ACCOUNTING.
AND ALL YOUR LIABILITIES, WHICH IN LARGE PART ARE YOUR OUTSTANDING BONDS PAYABLE.
OF THAT AMOUNT, CASH INVESTMENTS INCLUDED $400.9 MILLION.
YOUR TOTAL LIABILITIES AND DEFERRED INFLOWS OF RESOURCES TOTALED $950.8 MILLION.
AND THEN THE DISTRICT REPORTS TWO LIABILITIES RELATED TO ITS PARTICIPATION IN THE TEACHERS RETIREMENT SYSTEM OF TEXAS, THE NET PENSION LIABILITY AND THE NET OTHER POST-EMPLOYMENT BENEFIT LIABILITY.
THOSE ARE AMOUNTS THAT ARE CALCULATED BY TEACHERS, THEIR AUDITORS AND THEIR ACTUARIES.
THOSE ARE MEASURED EACH AND EVERY YEAR.
FOR GARLAND ISD, THE NET PENSION LIABILITY WAS 189.6 MILLION AND THE NET OTHER POST-EMPLOYMENT BENEFIT LIABILITY, WHICH IS RETIREE HEALTH CARE, WAS 96 MILLION. THE DIFFERENCE BETWEEN YOUR ASSETS AND YOUR LIABILITIES AND YOUR OUTFLOWS AND YOUR INFLOWS IS YOUR NET POSITION OR THE NET WORTH OF THE DISTRICT.
TOTAL EXPENDITURES IN THE GENERAL FUND TOTALED $528.2 MILLION.
62% WAS RELATED TO INSTRUCTION AND INSTRUCTION RELATED SERVICES.
THAT'S FUNCTIONS 11, 12, AND 13 IN YOUR BUDGET.
STUDENT SUPPORT SERVICES WERE 13% OF THE GENERAL FUND EXPENDITURES.
$23 MILLION REPRESENTED 4% OF THE GENERAL FUND EXPENDITURES.
GENERAL ADMINISTRATION WAS 3%.
[00:15:02]
THE EARLIER PRESENTATION WAS A MUCH HIGHER PERCENTAGE BECAUSE IT ALSO INCLUDED FUNCTION 21 IN THAT NUMBER.AND THEN YOU HAVE OTHER EXPENDITURES OF 4.7 MILLION AT 1%.
GENERAL FUND BUDGET TO ACTUAL.
YOUR ACTUAL REVENUES EXCEEDED YOUR FINAL BUDGETED REVENUES BY $8.8 MILLION.
YOUR EXPENDITURES WERE LESS THAN YOUR BUDGETED EXPENDITURES BY 34.4 MILLION.
SO TWO FAVORABLE VARIANCES THERE.
FUND BALANCE GETS BROKEN UP INTO A FEW DIFFERENT CATEGORIES.
YOU HAVE AMOUNTS THAT ARE REPORTED AS NON SPENDABLE 1.7 MILLION, WHICH ARE INVENTORY AND PREPAID ITEMS. YOU HAVE AMOUNTS THAT ARE COMMITTED AND ASSIGNED.
COMMITTED MEANS THEY'VE BEEN EARMARKED BY THE BOARD FOR A PARTICULAR PURPOSE.
THOSE WERE 7 AND 1.1 MILLION AND THEN UNASSIGNED FUND BALANCE, WHICH IS THE PORTION OF FUND BALANCE AVAILABLE FOR SPENDING AS OF THE END OF THE FISCAL YEAR, WAS $252.77 MILLION.
BUT YOU CAN SEE HERE THAT IT IS A DECREASE FROM THE PRIOR YEAR.
I JUST COVERED THAT FUND BALANCE DECREASE BY 23 MILLION.
THE GOVERNMENT FINANCE OFFICERS ASSOCIATION RECOMMENDS 2 TO 3 MONTHS OF UNASSIGNED FUND BALANCE.
YOU CAN SEE HERE YOU'RE AT 47.8%, WHICH IS WELL ABOVE THAT PERCENTAGE.
SO FROM A FUND BALANCE STANDPOINT, THE DISTRICT IS IN A HEALTHY POSITION.
AGAIN THIS IS NOT YOUR SAVINGS ACCOUNT.
YOUR REVENUES WERE GREATER THAN BUDGETED REVENUES BY $700,000.
YOUR EXPENDITURES WERE LESS THAN YOUR FINAL BUDGETED EXPENDITURES BY 3.6 MILLION.
THE DEBT SERVICE FUND IS THE FUND WHERE YOU ACCOUNT FOR THE INTEREST AND SINKING PORTION OF YOUR PROPERTY TAX COLLECTIONS TO SERVICE YOUR LONG TERM DEBT, THE SCHEDULED PRINCIPAL AND INTEREST PAYMENTS.
YOUR REVENUES OF 93.3 MILLION WERE GREATER THAN YOUR FINAL BUDGETED REVENUES OF 6.1 MILLION, EXPENDITURES 98.8 MILLION WERE LESS THAN BUDGETED EXPENDITURES BY 2.7 MILLION. OVERALL, YOU DID HAVE A DECREASE IN FUND BALANCE HERE FOR AN ENDING FUND BALANCE OF 92.7 MILLION AVAILABLE FOR DEBT SERVICE.
THE DISTRICT IS FOLLOWING ALL CURRENT AND GENERALLY ACCEPTED ACCOUNTING PRINCIPLES.
DURING FISCAL YEAR 2023, THE DISTRICT DID IMPLEMENT A NEW GASB PRONOUNCEMENT.
THERE ARE THE BODIES THAT SET THE ACCOUNTING AND FINANCIAL REPORTING RULES THAT ALL LOCAL GOVERNMENTS IN THE COUNTRY HAVE TO FOLLOW, SIMILAR TO LAST YEAR WHEN THE DISTRICT IMPLEMENTED A NEW STANDARD RELATED TO LEASES, SUBSCRIPTION BASED INFORMATION TECHNOLOGY ARRANGEMENTS IS RELATED TO SOFTWARE SUBSCRIPTIONS AND SOFTWARE LICENSES.
THE FINANCIAL STATEMENTS DO INCLUDE ESTIMATES.
SOME OF THE MORE SIGNIFICANT ESTIMATES YOU NEED TO BE AWARE OF INCLUDE AMOUNTS RELATED TO STATE AID.
ALLOWANCES FOR UNCOLLECTIBLE RECEIVABLES IS BASED ON HISTORICAL COLLECTIONS, AND THEN BY FAR THE LARGEST ESTIMATE IN YOUR FINANCIAL STATEMENTS ARE THE AMOUNTS THAT COME FROM RELATED TO THE PENSION AND OPEB LIABILITY.
HERE IS SIGNIFICANT RISKS THAT ARE PRESENT IN A FINANCIAL STATEMENT AUDIT.
THESE TWO RISKS ARE NOT UNIQUE OR SPECIFIC TO GARLAND ISD.
THESE ARE RISKS THAT EXIST IN EVERY FINANCIAL STATEMENT AUDIT OF ANY ORGANIZATION, AND THOSE INCLUDE MANAGEMENT'S ABILITY TO OVERRIDE ESTABLISHED INTERNAL CONTROLS AND IMPROPER REVENUE RECOGNITION.
SO WE DESIGN PROCEDURES TO ADDRESS BOTH OF THOSE RISKS IN OUR AUDIT APPROACH.
AND SO THOSE ARE TWO RISKS THAT YOU, AS BOARD MEMBERS AND COMMITTEE MEMBERS NEED TO BE AWARE OF.
WE DID NOT ENCOUNTER ANY DIFFICULTIES IN PERFORMING AND COMPLETING OUR AUDIT.
WE HAD THE DISTRICT'S FULL COOPERATION.
ANYONE WE NEEDED TO MEET WITH WAS MADE AVAILABLE.
ANY INFORMATION OR DOCUMENTATION THAT WE ASKED TO REVIEW WAS PROVIDED IN A TIMELY MANNER.
ANY QUESTIONS WE HAD WERE ANSWERED IN A TIMELY MANNER.
SO WE DO THANK THE DISTRICT FOR ITS COOPERATION.
WE DID NOT IDENTIFY ANY MATERIAL MISSTATEMENTS AS A RESULT OF OUR AUDIT PROCEDURES.
NO DISAGREEMENTS TO REPORT TO YOU IN REGARDS TO ANY ESTIMATES OR ACCOUNTING PRINCIPLES.
[00:20:05]
ONE OF THE FINAL PIECES OF AUDIT EVIDENCE WE OBTAIN AS A MANAGEMENT REPRESENTATION LETTER.THAT LETTER SIGNED BY THE DISTRICT, INDICATES THAT THEY'VE GIVEN US EVERYTHING WE'VE REQUESTED, THAT THE DISTRICT HAS BEEN AN OPEN BOOK, AND THAT THESE FINANCIAL STATEMENTS DO NOT NEED TO BE MODIFIED OR ADJUSTED TO INCLUDE ANY DISCLOSURES OR TO REFLECT ANY TRANSACTIONS THAT MIGHT HAVE OCCURRED SINCE WE'VE PERFORMED FIELD WORK.
WE'RE NOT AWARE OF THE DISTRICT CONSULTING WITH ANY OTHER AUDITORS OR ACCOUNTANTS ON ANY MATTERS.
AND THEN THE LAST BULLET ON THIS SLIDE DURING THE YEAR, WE MAY ANSWER QUESTIONS, PROVIDE GUIDANCE OR INFORMATION TO THE DISTRICT, BUT IN NO TIME DO WE FEEL THE WAY WE ANSWER THE POSITION WE TAKE ON ANY MATTER IS A CONDITION TO OUR RETENTION AS THE DISTRICT'S EXTERNAL AUDITORS.
IF THERE ARE ANY QUESTIONS, I'D BE HAPPY TO TAKE THOSE QUESTIONS AT THIS TIME.
ANY QUESTIONS FROM THE COMMITTEE? MR. GLICK, JUST A QUESTION FOR YOU MR. BEACH. COULD YOU REQUEST A COPY OF THAT THAT PRESENTATION? I DON'T THINK WE HAVE IT.
COULD WE GET THAT, PLEASE, SIR? YEAH. THANK YOU, MR. GLICK. MR. MILLER, ANY QUESTIONS? YEAH. JUST REAL QUICK AND THANK YOU FOR THE PRESENTATION.
THE QUESTION I ASK ALL THE TIME, YOU MAY HAVE ANSWERED A LITTLE BIT AND I'M SORRY IF I DIDN'T CATCH IT, BUT IN TERMS OF ANY ADJUSTMENTS TO THE YEAR END FINANCIALS, WAS THERE ANYTHING MATERIAL THAT HAD TO BE DONE AT YEAR END OR DURING YOUR AUDIT? NO, THERE WERE NO MATERIAL ADJUSTMENTS TO THE FINANCIALS THAT WE HAD TO PROPOSE, AND THAT'S A QUESTION WE GET IN A LOT OF BOARD MEETINGS IS WHEN DO YOU NOT ISSUE AN UNMODIFIED OPINION? AND THE ANSWER TO THAT IS VERY RARELY.
BUT THEN THE NEXT QUESTION IS, WAS THE DISTRICT ABLE TO PRODUCE ACCURATE FINANCIAL STATEMENTS IN ACCORDANCE WITH GAAP ON ITS OWN, OR WAS THERE A SIGNIFICANT INVOLVEMENT FROM US AS THE EXTERNAL AUDITORS, WHERE WE NEEDED TO STEP IN AND PROPOSE A LOT OF ADJUSTMENTS IN ORDER TO GET THERE? AND THE ANSWER TO THAT QUESTION IS NO.
GREAT. SO, IN OTHER WORDS, THE MONTHLY FINANCIALS WE'VE BEEN LOOKING AT BY THE TIME THEY GET TO YEAR END ARE GENERALLY WITHIN ACCEPTABLE RANGES WITHOUT MATERIAL ADJUSTMENTS NEEDING TO BE DONE.
AND THEN WITH RESPECT TO THE TRS LIABILITY, ONE OF THE THINGS I'VE NOTICED IS, AS IN OUR FUNDING PRETTY MUCH HAS BEEN STAGNANT OR DECREASING AS OUR STUDENT POPULATION HAS DECREASED, BUT WE'VE REALLY HAD TO RAMP UP TEACHER PAY AND DIFFERENT THINGS.
WHAT DO YOU SEE ABOUT THE TREND EITHER WITH GARLAND OR OTHER DISTRICTS? IS THERE ANYTHING ALARMING WITH THAT? I MEAN, THAT RATIO OF THE TRS LIABILITY TO THE REVENUE BASE, OR DO YOU MEASURE THAT BASED ON GENERAL FUND BALANCE? I MEAN, HOW DO YOU GAUGE WHETHER OR NOT THAT LIABILITY IS OUTRUNNING YOU? SO THE TRS LET'S START WITH THE PENSION LIABILITY RELATED TO THAT BENEFIT.
THAT BENEFIT IS FUNDED BY THE DISTRICT, BY THE EMPLOYEES, BY THE STATE.
I THINK AS OF THE END OF THE FISCAL YEAR, THERE'S A TABLE IN THE REQUIRED SUPPLEMENTARY INFORMATION THAT SHOWS THE FUNDED RATIO OF THE PENSION PLAN OVER THE LAST NINE YEARS, WHICH IS THE AMOUNT OF INFORMATION THAT'S AVAILABLE.
SO EMPLOYEES AND RETIREES THAT ARE IN THAT PLAN CAN REST ASSURED THAT THAT PLAN WILL BE THERE FOR THEM WHENEVER THE TIME COMES THAT THEY RETIRE AND THEY'RE GOING TO RECEIVE BENEFIT. THE OPEB PLAN OR THE RETIREE HEALTH CARE PLAN IS A DIFFERENT STORY.
THAT PLAN IS NOT A FUNDED PLAN.
ALL THE CONTRIBUTIONS THAT GO INTO THAT PLAN EACH AND EVERY YEAR, FROM EMPLOYEES, FROM SCHOOL DISTRICTS, FROM THE STATE, IMMEDIATELY GO OUT THE DOOR TO PAY FOR CURRENT YEAR BENEFITS. SO IT'S A PAY AS YOU GO PLAN.
THAT PLAN IS NOT AS SOUND AS THE PENSION PLAN.
WHAT THE STATE DOES WITH THAT PLAN IN THE FUTURE IS FOR OTHERS TO DECIDE THE THE INFORMATION THAT'S PRESENTED IN THE REPORT THAT'S PREPARED BY THE ACTUARIES. THEY'RE JUST SHOWING WHAT THE TRENDS ARE AND SHOWING WHAT NEEDS TO HAPPEN TO THE CONTRIBUTIONS THAT GO IN EACH AND EVERY YEAR, WHAT MAY NEED TO HAPPEN TO THE BENEFITS THAT ARE PROVIDED TO RETIREES AND THEIR SPOUSES AND THEIR FAMILIES IN THE FUTURE IN ORDER TO CONTROL THOSE EXPENSES.
BUT THE DISTRICT IS ABSOLUTELY CONTRIBUTING TO BOTH OF THOSE PLANS EXACTLY LIKE IT'S SUPPOSED TO.
ANY OTHER QUESTIONS? ANY QUESTIONS FROM THE BOARD? THANK YOU VERY MUCH.
THANK YOU. MOVING ON TO ITEM NUMBER TWO, REVIEW THE SEPTEMBER 2023 MONTHLY FINANCIALS.
[00:25:05]
ALLISON DAVENPORT.SO, CHAIRMAN MILLER, BOARD OF TRUSTEES, DR.
LOPEZ, BEFORE YOU ARE THE SEPTEMBER 2023 MONTHLY FINANCIALS.
THIS INCLUDE THE GENERAL FUND AND ESSER THREE.
YOU WILL THESE ARE FOUR MONTHS INTO THE FISCAL YEAR.
SO IT'S AS AS YOU WERE JUST HEARING THE YEAR END RESULTS.
THERE ARE STILL THE AUDITORS DO NOT NECESSARILY LOOK AT THESE MONTHLY FINANCIALS.
THEY DO LOOK AT THE YEAR END FINANCIALS THAT WE PROVIDE.
THERE ARE ADJUSTMENTS THE PARTICULARLY IN STATE AID AND PAYROLL ACCRUALS THAT ARE MADE.
BUT THESE ARE ACCURATE AS OF THE FOUR MONTH PERIOD THAT YOU ARE LOOKING AT.
ANY QUESTIONS? MR. GLICK. MR. MILLER. ANYBODY FROM THE BOARD? SEEING NONE. THANK YOU.
WE'RE MOVING ON TO ITEM NUMBER THREE.
RECEIVE THE BOARD OF TRUSTEES CONTRACT RENEWAL REPORT FOR NOVEMBER 2023.
TO MR. MILLER, MR. BEACH, MEMBERS OF THE BOARD OF TRUSTEES, TO DR.
LOPEZ, WE DO HAVE BEFORE YOU THE NOVEMBER CONTRACT RENEWAL REPORT.
WE HAVE 11 CONTRACTS THAT ARE BEFORE YOU, ONE OF WHICH PROPERTY INSURANCE HAS EXCEEDED THE 25% THRESHOLD, WHICH WILL BE AN ACTION ITEM THAT WE COVER LATER IN THE AGENDA. I'LL BE HAPPY TO ANSWER ANY QUESTIONS THAT YOU MIGHT HAVE REGARDING THE NOVEMBER RENEWAL REPORT.
WELL, THIS IS NOT A TREND WE WANT TO SEE.
ANY QUESTIONS? MR. MILLER, ANY QUESTIONS? ANYONE ON THE BOARD.
MOVING ON TO ITEM NUMBER FOUR.
RECEIVED THE INTRODUCTION OF GROW YOUR OWN PROGRAM TO CERTIFY AND PREPARE EDUCATORS.
GOOD AFTERNOON, CHAIRMAN BEACH BOARD OF TRUSTEES.
I AM EXCITED TO INTRODUCE FOR YOU THIS AFTERNOON A PROGRAM THAT WE CALL CAPE.
THIS PROGRAM WILL DO A COUPLE OF THINGS FOR OUR DISTRICT.
FOR A NUMBER OF YEARS, WE HAVE HAD PARA PROFESSIONALS OR TEACHER ASSISTANTS OR TEACHER AIDES WHO HAVE SERVED IN OUR CLASSROOMS IN A SUCCESSFUL WAY AND WORK WELL WITH OUR CHILDREN.
LIFE HAS SOMETIMES GOTTEN IN THE WAY, AND THOSE INDIVIDUALS HAVE NOT BEEN ABLE TO COMPLETE THE DEGREE AND CERTIFICATION THAT THEY NEED TO BECOME FULL TIME TEACHERS, CERTIFY AND PREPARE.
EDUCATORS WILL DO JUST THAT FOR US AND FOR OUR DISTRICT.
I AM GOING TO YIELD THE FLOOR TO OUR PROGRAM SPECIALISTS FOR GROW YOUR OWN, MS. ANGELYN PHAM AND SHE WILL PROVIDE MORE INFORMATION TO YOU ABOUT CAPE, CERTIFY AND PREPARE EDUCATORS.
I'M REALLY EXCITED ABOUT THIS PROJECT.
AND FINALLY, IT WILL ALSO NOT BE ANY EXPENSE TO THE BUDGET.
SO WHEN YOU START LOOKING AT HOW ALL OF THE THINGS LINE UP, IT'S A REALLY EXTRAORDINARY TYPE OF APPROACH THAT ESPECIALLY IN THESE TOUGH TIMES WHERE WE'RE TRYING TO MAKE ENDS MEET AND RECRUIT TEACHERS AND RETAIN TEACHERS AND HAVE THE QUALITY STAFF, THIS PROGRAM HITS IT AT EVERY LEVEL.
SO I'M REALLY EXCITED ABOUT YOUR PRESENTATION.
YOU CAN NOW TAKE IT FROM HERE.
AND WHY DON'T YOU INTRODUCE YOURSELF TO THE BOARD SO THEY GET TO KNOW YOU A LITTLE BIT? YES. HELLO MY NAME IS ANGELYN PHAM.
I AM AN HR SPECIALIST OVER AT THE GROW YOUR OWN PROGRAM.
I HAVE, I HAVE BEEN IN GARLAND ISD IN THE HR DEPARTMENT FOR THE LAST THREE YEARS.
AND YEAH, I'M HAPPY TO INTRODUCE THIS NEW PROGRAM.
SHE DIDN'T TELL YOU EVERYTHING.
ANGELYN HERSELF IS A CERTIFIED TEACHER.
[00:30:07]
COHORT TO RECEIVE HER MASTER'S DEGREE IN EDUCATIONAL ADMINISTRATION IN DECEMBER 2024.SHE LIKES TO BRAG ABOUT ME, BUT REALLY, DR.
GRADYNE BROWN HAVE BEEN GROWING ME EVER SINCE I STARTED OFF AS A SECRETARY IN HR.
BROWN. GOOD EVENING, CHAIRMAN BEACH BOARD OF TRUSTEES AND SUPERINTENDENT LOPEZ.
THIS PROGRAM WILL ALSO ALLOW US TO RETAIN OUR HIGH SCHOOL FUTURE TEACHER INTERNS WITHIN THE DISTRICT AFTER THEY'VE GRADUATED, CREATING A BRIDGED PATHWAY FOR OUR STUDENTS TO BECOME TEACHERS IN GARLAND ISD.
A PROGRAM LIKE THIS REQUIRES A STRONG WORKING PARTNERSHIP WITH A COLLEGE OR UNIVERSITY TO PROVIDE THE DEGREE, AND GARLAND ISD WILL BE PARTNERING WITH DALLAS COLLEGE.
AND SOMETHING OF TO NOTE HERE IS THAT WE WERE INITIALLY GOING TO PARTNER WITH INDIANA WESLEYAN UNIVERSITY, SEVERAL SURROUNDING AREA DISTRICTS WHO HAVE STARTED THE SAME KIND OF GROW YOUR OWN PROGRAM HAVE PARTNERED WITH INDIANA WESLEYAN.
BUT BECAUSE WE HAVE SUCH A STRONG RELATIONSHIP WITH DALLAS COLLEGE THROUGH OUR CURRENT STUDENT DUAL CREDIT PROGRAM AND THE TEACHER RESIDENCY. WHEN DALLAS COLLEGE FOUND OUT THAT WE WERE DOING CAPE, THEY WANTED TO PARTNER WITH US.
THESE COURSES ARE DESIGNED TO PROVIDE AN INSTRUCTIONAL FOUNDATION FOR PARTICIPANTS, AND THEY ARE ACCEPTED AS COLLEGE CREDIT THROUGH DALLAS COLLEGE.
IN STEP THREE, PARTICIPANTS ARE ALSO ELIGIBLE TO APPLY FOR AVAILABLE CLASSROOM TEACHING POSITIONS TO FILL A NEEDED VACANCY IN THE ROLE OF A CAPE INSTRUCTOR.
DURING THIS TIME, THEY WILL ALSO BE WORKING TOWARDS COMPLETING THEIR BACHELOR'S DEGREE.
AND THEN UPON GRADUATION IN STEP FOUR INDIVIDUALS ARE THEN ENCOURAGED TO COMPLETE THE DALLAS COLLEGE INTERNSHIP AND NECESSARY TESTING TO BECOME A CERTIFIED TEACHER THROUGH THE STATE OF TEXAS.
FOR THE CAPE INSTRUCTOR SEVERAL ROLES OF SUPPORT WILL BE DEFINED, INCLUDING A PROGRAM COORDINATOR.
THIS INDIVIDUAL WILL BE KNOWLEDGEABLE OF COURSE REQUIREMENTS AND CAN SUPPORT PARTICIPANTS AS THEY BEGIN TAKING GARLAND ISD CORE COURSES AND DALLAS COLLEGE COURSES. THE COORDINATOR WILL ALSO WORK AS A LIAISON WITH PROGRAM PARTICIPANTS AND SUPPORT TEACHERS WHO PROVIDE INSTRUCTIONAL COACHING TO NEW TEACHERS WITHIN THE DISTRICT, AS WELL AS CAMPUS PRINCIPALS AND MENTORS TO HELP PARTICIPANTS BE SUCCESSFUL IN THEIR NEW ROLE.
LOOKING AT THE COST AND HOW WE FUND THIS PARA TO TEACHER PIPELINE, WE FIRST LOOK AT THE COST OF A ZERO YEAR TEACHER WHO MAKES 61,000, SINCE CAPE INSTRUCTORS WILL BE FILLING A NEEDED TEACHER VACANCY.
28,000 IS WHAT THE HIGHEST PAID AIDE MAKES IN GARLAND ISD AT THE MIDPOINT RANGE.
WHEN WE PUT THAT AIDE IN A GARLAND ISD CAPE INSTRUCTOR ROLE, THEY WILL RECEIVE A SUBSTANTIAL INCREASE IN PAY AT $45,000 AND THEIR BACHELOR'S DEGREE WOULD BE PAID FOR BY THE DISTRICT.
[00:35:07]
ROLE FOR THE FIRST COHORT.WE ARE PROPOSING 50 CAPE INSTRUCTORS.
THE TOTAL DIFFERENCE THEN WILL COVER COST OF TUITION AND LOCAL CERTIFICATION.
IN ADDITION TO BEING ABLE TO COVER ALL OF THESE COSTS, THERE IS AN ESTIMATED SAVINGS TO THE DISTRICT DURING THE FIRST YEAR OF MORE THAN $539,000. NO BUDGET AMENDMENT IS NEEDED.
STARTING THIS PROGRAM IS A THREE YEAR PROCESS FOR THIS FIRST COHORT.
BEGINNING NEXT SCHOOL YEAR WE START WITH 50 CAPE INSTRUCTORS.
THE FOLLOWING YEAR, WE ADD ANOTHER 50 FOR A TOTAL OF 100 CAPE INSTRUCTORS.
FILLING VACANCY NEEDS BY YEAR THREE.
THE NUMBER OF CAPE INSTRUCTORS THAT WE ADD IN EACH COHORT EACH YEAR DEPENDS ON HOW MANY GRADUATED THE PREVIOUS YEAR, AND ALSO WILL BE BASED ON THE EVALUATION OF THE PROGRAM AND DISTRICT NEED.
IN THE CAPE PROGRAM ROLLOUT PLAN WE WILL FINALIZE PROGRAM COMPONENTS THIS MONTH THROUGH DECEMBER.
WE WILL BE WORKING WITH DALLAS COLLEGE TO DESIGN LOCAL CERTIFICATION COURSES.
IN JANUARY OF 2024 THE APPLICATION WINDOW WILL OPEN.
IN FEBRUARY, PROGRAM PARTICIPANTS ARE SELECTED.
THEY BEGIN TAKING THE FIRST GARLAND ISD CORE COURSES IN MARCH.
AT THIS TIME, IF YOU HAVE ANY QUESTIONS, I'D BE HAPPY TO ANSWER.
MS. PHAM, I'D LIKE TO ASK YOU A QUESTION, SINCE YOU'RE KIND OF OVERSIGHT OF THIS PARTICULAR PROGRAM.
I WAS JUST CURIOUS, IS THERE A CAP ON HOW MANY YOU CAN HANDLE AS AN INDIVIDUAL FROM YOUR DEPARTMENT? AND ONCE THESE FOLKS ARE IN THIS PROGRAM, WHAT TYPE OF MONITORING DO YOU DO AS FAR AS WHENEVER THEY DO GET THEIR DEGREE OR WHATEVER LIKE THAT ON PLACEMENT OF THESE FOLKS? SO YOU'RE ASKING ABOUT THE NUMBER OF CAPE INSTRUCTORS WE WANT TO INCORPORATE IN THE PROGRAM.
AND IF WE HAVE THE CAPACITY, IS THAT WHAT YOU'RE ASKING? YES, YES. OKAY.
SO WE ACTUALLY BASED ON THAT NUMBER, BASED OFF OF WHAT WE'RE SEEING IN SURROUNDING AREA DISTRICTS, WE SEE SOME THAT BEGIN WITH A COHORT OF 30.
AND THEN THEY QUICKLY REALIZE THEY CAN HANDLE MORE UP TO 70.
WE HAVE ANOTHER SURROUNDING AREA DISTRICT THAT STARTED OFF WITH 70 INSTRUCTOR ROLES AND ADDED 20 STUDENTS THAT ARE PREPARED TO MOVE INTO THAT ROLE.
BUT AGAIN, IT WILL DEPEND ON THE EVALUATION OF THE PROGRAM AND WHAT THE DISTRICT NEEDS.
ARE YOU COMMUNICATING? IS THIS GOING ARE YOU WORKING WITH OUR COMMUNICATIONS DEPARTMENT TO ADVERTISE THIS, TO DRAW THE PARAPROFESSIONALS OR THE FOLKS THAT WANT TO GET ENROLLED IN THIS PROGRAM? I MEAN, HOW ARE WE ADVERTISING THIS PARTICULAR PROGRAM? SO WE'RE HOPING TO.
WE'RE HOPING TO BASICALLY INFORM THE COMMUNITY AND PARAS SOMETIME IN JANUARY.
SO WHAT THEY'RE HEARING TODAY IS THAT IT'S FORTHCOMING.
IT'S THAT WE'RE FIXING THIS IS JUST LAYING THE GROUNDWORK AND THIS IS FIXING TO START HAPPENING.
VERY GOOD. MR. GLICK QUESTION.
OKAY. MR. MILLER, ANY QUESTIONS? ANY BOARD MEMBERS? MISS DAPHNE. THANK YOU.
DID I HEAR CORRECTLY THAT THERE'D BE NO BUDGET IMPACT FOR THIS PROGRAM? YES, MA'AM. AND CAN SOMEONE JUST EXPLAIN HOW THERE CAN BE NO BUDGET IF WE'RE PAYING FOR THE DEGREES? YES. THANK YOU. I'LL GO AHEAD AND DO IT REAL QUICK.
[00:40:06]
THIS IS COMPARED TO IF WE HAD A REGULAR FULL TIME MINIMUM ZERO YEAR TEACHER.SO YOU HAVE A DELTA OF $16,000 THAT ALLOWS US TO PAY PROGRAM COSTS AND A FEW OTHER THINGS.
ANY OTHER QUESTIONS? YEAH. OKAY.
MR. GLICK. YEAH. THANK YOU SIR.
COULD YOU GO BACK TO PAGE 58, CAPE TIMELINE? YES. YEAH, YEAH.
SO IT SAYS BECOME GARLAND ISD LOCALLY CERTIFIED UPON COMPLETION OF GISD CORE COURSE.
OKAY. SO THAT CAME FROM THE DOI PROPOSED AMENDMENTS THAT WAS APPROVED.
SO IN THE DOI FOR THIS PARTICULAR FOR OVER TEACHER CERTIFICATION, IT SAYS THAT GARLAND ISD WILL MAINTAIN ITS CURRENT EXPECTATIONS FOR EMPLOYEE CERTIFICATION AND WILL MAKE EVERY ATTEMPT TO HIRE INDIVIDUALS WITH APPROPRIATE CERTIFICATIONS FOR THE POSITIONS IN QUESTION.
HOWEVER, WHEN THAT IS NOT REASONABLY POSSIBLE, THE DISTRICT WILL HAVE THE FLEXIBILITY TO HIRE INDIVIDUALS WHO ARE KNOWLEDGEABLE IN THE SUBJECT AREA AND EQUIPPED TO EFFECTIVELY PERFORM THE DUTIES OF THE POSITION.
SO WE KIND OF DEFINE WHAT IT MEANS TO LOCALLY CERTIFY.
AND FOR WHEN YOU SEE HERE ON STEP TWO WHERE THEY WILL COMPLETE GARLAND ISD CORE COURSES.
THESE ARE THE COURSES THAT WE WOULD BASICALLY WANT TO PROVIDE FOR OUR BEGINNING TEACHERS ANYWAY.
DALLAS COLLEGE WILL BE WORKING WITH US TO APPROVE OF THOSE TO COUNT TOWARDS COLLEGE CREDIT.
OKAY. I THINK I WAS READING WHAT YOU WERE SAYING.
OKAY, I THINK I UNDERSTAND IT BETTER.
SO THESE ARE IT'S NOT OUR CORE COURSES.
IT'S DALLAS COLLEGE'S CORE COURSES LEADING TO A TEACHER CERTIFICATION.
WOULD THAT BE A BETTER WAY OF SAYING IT? DALLAS COLLEGE WILL ALLOW US TO CREATE OUR GARLAND ISD COURSES.
SO THESE ARE COURSES THAT THEY COULD A LOT OF IF YOU THINK ABOUT WHAT WE DID FOR NEW TEACHERS ACADEMY, LIKE THOSE SORT OF COURSES THAT WE PROVIDED TO NON CERTIFIED INSTRUCTORS AND NEW TEACHERS, WE GET TO DESIGN THAT PROFESSIONAL DEVELOPMENT AND DALLAS COLLEGE WILL ACCEPT IT AS COLLEGE CREDIT. AND WE CAN DEFINE WHAT THAT LOCAL CERTIFICATION LOOKS LIKE.
TO GET FROM STEP TWO TO STEP THREE, WHERE YOU BECOME A CAPE INSTRUCTOR, HOW MANY COLLEGE CREDITS DO YOU HAVE TO HAVE PASSED? SO FOR STEP TWO.
AS FAR AS COLLEGE CREDIT, WE WOULD PREFER SOMEBODY WHO'S CLOSER, POSSIBLY 50 TO 60 COLLEGE CREDIT HOURS ALREADY UNDER THEIR BELT, BUT THAT WILL BE UP TO THE SELECTION COMMITTEE AS TO HOW WE DEFINE THAT.
OKAY, SO YOU'RE SAYING I'M SORRY? YES. YEAH.
SO WOULD WE SAY THAT BETWEEN 2 AND 3 THEY HAVE AN ASSOCIATE'S DEGREE? PREFERABLY. THEY COULD.
SO SO YOU'RE PICKING UP THE COLLEGE CREDITS AND YOU'RE MOVING INTO A HIGHER PAYING JOB.
THAT'S WHERE WE SAVE THE MONEY.
WHAT COURSES? IT SAYS GARLAND ISD CAPE INSTRUCTOR.
[00:45:01]
WHAT COURSES WOULD THESE INSTRUCTORS TEACH? SO THEY WOULD BE FILLING ELEMENTARY VACANCY TEACHING POSITIONS.DR. LOPEZ, IS THAT WE'VE DECIDED ELEMENTARY MEANS ANYWHERE IN ELEMENTARY SCHOOL.
YEAH. SO BASICALLY SO THAT'S WHY WE'RE FOCUSING ONLY ON ELEMENTARY FIRST AND NOT SECONDARY.
A LOT OF SECONDARY SCHOOLS WILL NEED SOMETHING, WHAT WE CALL A MINOR RIGHT.
AND YOU'RE MINORING IN SECONDARY EDUCATION.
SO RIGHT NOW WE'RE ONLY FOCUSING ON ELEMENTARY.
ELEMENTARY PEOPLE WILL GO THROUGH IT.
AND THEN WE WILL TALK TO DALLAS COLLEGE.
WHAT COURSE AVAILABILITY DO WE HAVE IN THE FLEXIBILITY.
WE STILL NEED TO GET INTO THAT PLANNING STAGE WITH DALLAS COLLEGE.
WE CAN'T DO THAT TILL THIS GETS APPROVED.
THANK YOU. ANY OTHER QUESTIONS FROM THE BOARD? ANY BOARD MEMBERS? MR. MILLER, GOOD TO GO.
OKAY. WE'RE GOING TO MOVE ALONG.
NUMBER FIVE RECEIVED THE TRANSPORTATION QUARTERLY UPDATE.
GOOD EVENING, CHAIRMAN MILLER, I HOPE YOU'RE FEELING BETTER.
DR. LOPEZ, I'M NOT NEARLY AS CUTE AS ANNA BANNER, BUT I'M FILLING IN TONIGHT, OKAY? I WANT TO, FIRST OF ALL, INTRODUCE TWO PEOPLE Y'ALL MAY OR MAY NOT HAVE MET YET.
HE IS OUR ASSISTANT DIRECTOR OF TRANSPORTATION.
HE'S BEEN WITH US FOR TWO YEARS.
SO WE'RE VERY EXCITED TO HAVE TIM LOGAN AND ALSO TOM HIGGS.
WILL YOU PLEASE STAND UP? TOM IS OUR NEW ASSISTANT DIRECTOR OF FLEET OPERATIONS.
HE'S BEEN IN THE FLEET BUSINESS FOR 34 YEARS, I BELIEVE FARMERS BRANCH, CITY OF FARMERS BRANCH MOST RECENTLY, AND HE WAS ALSO 11 YEARS ACTIVE DUTY IN THE US ARMY, WHERE HE DEALT WITH SOME REALLY BIG VEHICLES THERE.
WE'RE REALLY GRATEFUL TO HAVE YOU.
SO WE'RE HERE TONIGHT TO DO THE GISD TRANSPORTATION QUARTERLY UPDATE.
THESE DATA COME DIRECTLY FROM THE ROUTE SERVICES REPORT THAT WE SEND TO TEA EVERY YEAR IN AUGUST.
AND OUR MISSION HAS NEVER CHANGED.
LIKE THAT LITTLE CUTIE RIGHT THERE.
HERE'S THE DATA FROM THE 22-23 SCHOOL YEAR.
WE STARTED OUT WE NEEDED 289 ROUTES LAST SCHOOL YEAR, AS OPPOSED TO THE 299 ROUTES THIS YEAR.
SO WE ADDED TEN ROUTES THIS SCHOOL YEAR FOR THE COLLEGE FOR ALL PROGRAM.
SO YOU SEE, STUDENTS TRANSPORTED 13,364.
THAT WAS ABOUT 1000 MORE THAN THE YEAR PRIOR TO THAT.
AND THEN THINK ABOUT THIS SCHOOL YEAR.
WE STARTED OUT 19,000 STUDENTS TRANSPORTED.
AND YOU SEE 4.3 MILLION MILES DRIVEN.
THAT WAS 300,000 MORE MILES THAN THE YEAR BEFORE.
AND I'M GOING TO TURN THIS OVER TO OUR NEW ASSISTANT DIRECTOR.
THANK YOU, DR. GARRETT. THANK YOU SIR.
CHAIRMAN MILLER, MR. BEACH, BOARD MEMBERS, AND DR.
YOU MAY RECALL, OUR LARGEST AND MOST RECENT INITIATIVE WAS THE INTRODUCTION OF TRANSFINDER.
IT HAS MULTIPLE PLATFORMS, INCLUDING IMPROVING ROUTING EFFICIENCY FOR OUR SUPERVISORS WITHIN OUR DEPARTMENT AND ALSO IN PARENT ENGAGEMENT APP WHERE THEY'RE ACTUALLY ABLE TO TRACK THE BUS AND UNDERSTAND, MUCH LIKE UBER, HOW FAR THE BUS IS AWAY, OR WE'RE ABLE TO PULSE OUT IF IT'S RUNNING LATE.
I APOLOGIZE. WE CONTINUE TO CLOSE OUR GAP ON STAFF SHORTAGES.
[00:50:05]
ATHLETICS. WE HAVE CURRENTLY 262 DRIVERS, SEVERAL IN TRAINING.WHEN THIS WAS PUBLISHED, IT SAYS 40 SHORT.
WE ARE CURRENTLY 15 DRIVERS SHORT.
OUR MONITORS ARE FULLY STAFFED NOW AT 82.
WE HAVE ZERO SHORTAGES ON MONITORS WHICH ROUTE OUR SPECIAL AID BUSSES.
17 MECHANICS, CURRENTLY SEVEN SHORT.
AND YOU CAN SEE AT THE BOTTOM OF THE PAGE THE HOURS THAT WE RUN.
OUR FLEET, OUR CAMPUS TRANSPORTATION TAKES CARE OF EVERYTHING THAT MOVES ON WHEELS WITHIN THE ISD, 393 YELLOW BUSSES, THE 247 WHITE FLEET THAT OPERATE TO SERVICE THE DISTRICT, AND OUR NEW SOFTWARE IS TOTALLY INTEGRATED WITH OUR OTHER SOFTWARE, MAKING IT VERY EASY FOR US TO BE EFFICIENT, WHETHER IT'S OUR GPS, THE STOPFINDER, THE TRANSFINDER OR RTA FLEET MANAGEMENT SOFTWARE, WHICH DOES ALL OF OUR SHOP WORK TO MAKE IT PAPERLESS AND TRACK OUR HOURS AND HOW WE'RE SPENDING.
SO THAT IS THE UPDATE THAT I HAVE FOR YOU ON THE MOST RECENT INITIATIVES.
I'M HAPPY TO ENTERTAIN ANY QUESTIONS THAT YOU MAY HAVE.
MR. GLICK, ANY QUESTIONS? YEAH. COULD YOU TELL ME THE JOB OF A MONITOR? A MONITOR, YES, WE HAVE 82 ALLOCATIONS FROM H.R.
WHILE THE DRIVER'S INTENTION IS TO FOCUS ON THE ROAD, THEIRS IS TO FOCUS ON THE CHILDREN.
SO RIDING ON THAT BUS ARE USUALLY 6 TO 8 CHILDREN.
THEY'RE THERE TO ENSURE THEIR SAFETY, TO MAKE SURE THEY ARE SECURED CORRECTLY, WHETHER IT'S A SEAT BELT OR A WHEELCHAIR PROPERLY TIED DOWN AND THE DRIVER AND THE MONITOR WORK TOGETHER JUST TO MAKE SURE THE SPECIAL NEEDS CHILDREN'S ARE TRANSPORTED SAFELY.
AND ARE THERE MONITORS ON FIELD TRIP BUSSES? USUALLY THERE ARE NOT.
CORRECT DURING AM AND PM ROUTES, AND WE DO RUN ABOUT 8500 FIELD TRIPS.
NOT THAT MANY SPED, BUT THAT'S AN ADDITIONAL HALF MILLION MILES WE RUN ON FIELD TRIPS.
THANK YOU SIR. OF COURSE, I'M CURIOUS ALSO WHO IS ANSWERING THE PHONE DURING THE PEAK HOURS AT THE IN THE MORNING AND AFTERNOON, EITHER TO ANSWER THE CONTACT FROM THE CAMPUSES OR PARENTS CONCERNED OF WHERE THE BUSSES ARE, BECAUSE I'VE KIND OF HEARD THROUGH THE GRAPEVINE THAT THOSE AREN'T BEING ANSWERED.
SO I WOULD LIKE TO KNOW IF YOU CAN GET AN ANSWER FOR THE PUBLIC ON THAT.
SO THEY'RE MORE EDUCATED THAN A THIRD PARTY SERVICE.
AFTER ABOUT FOUR WEEKS, THAT GOES AWAY.
AND THEN TO SPECIFICALLY ANSWER YOUR QUESTION, OFFICE PERSONNEL, SUPERVISORS OR DISPATCHERS, WHICH THERE ARE TWO CURRENT DISPATCHERS, ONE IS ON FMLA. THEY HAVE THE RESPONSIBILITY OF ANSWERING THE PHONES.
IS THAT LOAD HEAVY AT THOSE TIMES WERE THEY'RE ABLE TO GET TO THOSE FOLKS, OR DO THEY GET TIED UP ON A PHONE CALL LIKE YOU DO AT A DOCTOR'S OFFICE AND SAY, HEY, YOU'RE GOING TO HAVE TO WAIT? AND, YOU KNOW, PLAY THAT BALLROOM MUSIC AND WHATEVER WAITING FOR THEM TO GET ON THE PHONE OR? PEAK HOURS DO BACK UP TO ANSWER YOUR QUESTION, ONE OF THE WONDERFUL THINGS ABOUT TRANSFINDER AND STOPFINDER IS WE'RE ABLE TO PUSH OUT NOTICES TO PARENTS THAT IF A BUS IS RUNNING SEVEN MINUTES LATE, WE CAN PUSH THAT NOTIFICATION OUT AND ONLY TO THAT PARENT GUARDIAN OR SOMEONE THAT'S CODED TO THOSE 19,000 STUDENTS WHICH ARE ROUTED FOR TRANSPORTATION, THEY WILL KNOW BUS IS SEVEN MINUTES LATE.
IT ALSO HAS A GEOFENCE THAT WHEN IT APPROACHES THEIR HOME IT WILL SAY FIVE MINUTES AWAY.
BUT THE CALLS HAVE DECREASED SINCE THE BEGINNING OF THE SCHOOL YEAR AS WE BALANCED OUT THE WORKLOAD.
THAT'S WHY THEY'RE MAKING THAT PHONE CALL TO BOG IT DOWN.
SO I DON'T KNOW HOW WE WORK THROUGH THAT PARTICULAR PROCESS, BUT I KNOW THAT IT'S SOMETHING THAT'S BEEN EVER SINCE I'VE BEEN INVOLVED IN SCHOOL BUSINESS IT'S ALWAYS BEEN AN ISSUE. SO YES, I AGREE WITH YOU.
SO MY ENTIRE LIFE HAS TOUCHED TRANSPORTATION IN TWO DIFFERENT STATES, AND I AGREE WITH THAT.
10,000 PARENTS ARE CURRENTLY SIGNED UP FOR THE SOFTWARE APP TO RECEIVE THAT TECHNOLOGY.
IT'S USUALLY ELEMENTARY AND MIDDLE SCHOOL STUDENTS.
THE HIGH SCHOOL STUDENTS ARE EITHER DRIVING OR THEIR PARENTS AREN'T AS ENGAGED ON THAT APP.
THE OTHERS STILL COME IN FOR EITHER ENGLISH OR SPANISH SPEAKING CALLS.
[00:55:02]
OKAY. ALSO, I KNOW THAT WE'VE GIVEN A GEM AWARD TO A PARTICULAR DRIVER THAT DID SOMETHING HEROIC.ARE OUR DRIVERS SAFE THAT ARE IN GISD? ARE THEY SAFE FROM THE STUDENTS THAT ARE BOARDING? I KNOW THAT SOMETIMES KIDS CAN GET A LITTLE ROWDY OR WHATEVER, BUT I KNOW THAT'S BEING MONITORED INSIDE THAT BUS TOO.
I WANT THEM TO HAVE THEIR EYES ON THE ROAD AND NOT IN THE REAR VIEW MIRROR, SO TO SPEAK.
THERE ARE CAMERAS ON EVERY BUS, AT LEAST FOUR.
SO THE DRIVER CAN CONCENTRATE ON THE ROAD.
AND WE'RE ABLE TO WATCH THOSE VIDEOS WHENEVER NEEDED.
BUT YES, I HAVE A SAYING THE CAMERA DOESN'T LIE.
SO IF WE EVER NEED BACKUP, YOU'RE ABLE TO SEE THE CAMERA AND MAKE SURE THAT WE'RE OPERATING SAFELY.
I GUESS I'M FOR THE BUS DRIVERS SAFETY, TOO.
IF STUDENT THAT YOU HAVE SOME THAT ALWAYS WANT TO GO TO THE BACK OF THE BUS AND SOMETIMES CREATE ISSUES, AND ARE WE GIVING THEM THE AUTHORITY OF THE BUS DRIVERS TO GIVE THEM ASSIGNED SEATING IN THAT BUS? YES, SIR. IT'S THE SAME RULES AND POLICIES AS A CLASSROOM SETTING.
SO THAT DRIVER IS ALLOWED TO CREATE A SEATING CHART.
AND WE RECOMMEND THAT IF THEY WANT TO MOVE SOMEONE TO THE FRONT SEAT, THEY'RE ABLE TO.
AND IF THEY NEED TO WRITE UP A STUDENT, THEY'RE ABLE TO DO THAT ELECTRONICALLY OR ON PAPER.
AND WE HAVE AN ADMINISTRATOR ON CAMPUS THAT WAS A LONG TERM ASSISTANT PRINCIPAL THAT NOW WORKS AT TRANSPORTATION, HAS BEEN WITH THE DISTRICT MANY YEARS, THAT IS IN CONTACT WITH ALL 70 PLUS SCHOOLS ON A DAILY BASIS.
AND THAT IS ALL HE DOES IS STUDENT DISCIPLINE ISSUES.
WELL, I APPRECIATE THAT ANSWER BECAUSE I WANT THE PARENTS TO HEAR THAT AS WE'RE SPEAKING TODAY, SO THAT THEY KNOW THAT WE'RE NOT TRYING TO BE HARD NOSED ABOUT IT, BUT IT'S ABOUT THE SAFETY OF ALL STUDENTS.
GO AHEAD SIR. I APPRECIATE IT VERY MUCH.
OF COURSE, I BELIEVE WE HAVE OVERALL GOOD DISCIPLINE ON OUR SCHOOLS BUSSES.
SO. YES. THANK YOU, MR. GLICK. THANK YOU SIR.
DR. GARRETT AND I HAVE SPOKEN AT LENGTH ABOUT THIS FOLLOWING TOPIC.
I KNOW THERE ARE SIGNIFICANT NUMBER OF GRANTS AVAILABLE FROM THE FEDERAL GOVERNMENT.
SO HOPEFULLY THAT'S SOMETHING WE LOOK AT.
WE ARE, WE ARE SIR, THE JUST A COUPLE OF STATISTICS, OUR AVERAGE BUS IS 6.7 YEARS OLD, HAS APPROXIMATELY 92,000 MILES ON IT AND DRIVES ABOUT 14,000 MILES A YEAR.
I KNOW DALLAS JUST TOOK A PLACED AN ORDER FOR 100 ELECTRIC SCHOOL BUSSES.
THE CITY OF BOSTON, FOR EXAMPLE, IS SWITCHING THEIR ENTIRE FLEET TO ELECTRIC, BUT GRANT MONEY IS AVAILABLE FOR THAT SHOULD OUR FACILITIES BE ABLE TO ACCOMMODATE THAT AND SOMETHING TO LOOK INTO IN THE NEW TRANSPORTATION CENTER.
THANK YOU, I APPRECIATE IT. OF COURSE, SIR.
MR. MILLER, ANY QUESTIONS? GOOD. OKAY. ANY BOARD MEMBERS? NO QUESTIONS. THANK YOU FOR THAT REPORT.
OKAY. WE'RE GOING TO MOVE ON TO ITEM NUMBER 6.
REVIEW THE FIRST QUARTER INVESTMENT REPORT.
GOOD EVENING, CHAIRMAN MILLER.
MR. BEACH, PRESIDENT GRIFFIN, BOARD OF TRUSTEES, DR.
LOPEZ, WHAT YOU HAVE BEFORE YOU TONIGHT IS AN INFORMATION ITEM IS THE FIRST QUARTERLY INVESTMENT REPORT FOR THE 23-24 SCHOOL YEAR, COVERING THE TIME FRAME JULY 1ST TO SEPTEMBER 30TH OF 2023.
INVESTMENT POOLS, TEXPOOL, LONE STAR AND TEXAS CLASS.
THIS HAS BEEN PROVIDED SO THAT YOU CAN SEE THE UNDERLYING INVESTMENTS OF THE POOL.
THE DAILY RATES RANGE THIS QUARTER FROM 5% TO 5.35% OVER THE COURSE OF THE QUARTER.
THE NEXT DOCUMENT THAT YOU SEE IN YOUR PACKET DETAILS THE EXACT AMOUNT AND EACH OF THE DISTRICT'S INVESTMENT FUNDS AS OF NINE THIRTY, THE FINAL DOCUMENT THAT YOU WILL SEE SHOWS THE INTEREST INCOME FOR ALL OF THE FUNDS FOR THIS QUARTER.
WE HAVE EARNED 7.1 MILLION THIS QUARTER FOR ALL FUNDS, WITH 4.2 MILLION OF THAT IN THE GENERAL FUND.
[01:00:04]
IF YOU HAVE ANY QUESTIONS, I'D BE HAPPY TO ANSWER THEM FOR YOU.MR. GLICK. QUESTIONS? YEAH. I DON'T THINK I'VE EVER ASKED YOU THIS QUESTION.
ARE YOU ARE WE ABLE TO BUY OUR OWN BONDS? WE HAVE NOT.
I WOULD WANT TO CHECK INTO THAT, TO BE SURE.
I KNOW THAT WE CAN BUY MUNICIPAL BONDS.
YES. THAT'S SOMETHING THAT WE CAN CONSIDER, BUT WE HAVE NOT EVER DONE IT IN THE PAST.
I WORK AT YOUR PLEASURE, SO YOU'LL HAVE TO TELL ME WHAT YOU WOULD LIKE TO DO.
WELL, I KNOW I TRIED TO BUY OUR BONDS.
I WAS OUT OF THE COUNTRY, AND I WASN'T ABLE TO ON THIS FIRST TRANCHE.
BUT I THINK WE'RE ABOUT TO TRY TO SELL ANOTHER LARGE TRANCHE, AND IT MIGHT BE A GOOD INVESTMENT.
WE WILL CERTAINLY TAKE A LOOK AT IT.
OKAY. THANK YOU. WE ALWAYS ARE OPEN TO SUGGESTIONS.
ALWAYS. MR. MILLER, ANY QUESTIONS? NONE THERE? OKAY. ANY BOARD MEMBERS? SEEING NONE. THANK YOU FOR THAT REPORT.
THANK YOU. YOU BET. GOOD EVENING.
MOVING ON TO ITEM NUMBER SEVEN REVIEW THE SEPTEMBER 2023 TAX REPORT KRISTI COOPER.
GOOD AFTERNOON, MR. BEACH, BOARD OF TRUSTEES AND DR.
LOPEZ. THE ITEM BEFORE YOU IS THE SEPTEMBER 2023 COLLECTION REPORT.
AS YOU CAN TELL, THERE'S NO CURRENT COLLECTIONS BECAUSE WE BOOK OUR CURRENT YEAR TAXES THAT MONTH.
SO WE DO NOT COLLECT UNTIL OCTOBER 1ST.
WE COLLECTED A LITTLE OVER 400,000 FOR THE MONTH OF SEPTEMBER.
WE ENDED OUR 2022 TAX YEAR COLLECTIONS AT A LITTLE OVER 99% OF BASE LEVY COLLECTED.
I'LL BE HAPPY TO ANSWER ANY QUESTIONS YOU MAY HAVE.
ANY QUESTIONS? MR. MILLER? OKAY. MR. GLICK, ANYBODY ON THE BOARD? SEEING NONE. THANK YOU FOR THAT REPORT.
OKAY. THANK YOU. WE'RE GOING TO MOVE ON TO ACTION ITEMS NUMBER C, NON CONSENT ITEM NUMBER ONE.
[IV.C. Action Items (Non Consent)]
CONSIDER APPROVAL OF THE EASEMENT DEDICATION DEED BETWEEN THE CITY OF ROWLETT AND THE GARLAND ISD FOR AN OUTDOOR WARNING SIREN AT HERFURTH ELEMENTARY SCHOOL, JAVIER FERNANDEZ. GOOD AFTERNOON, CHAIRMAN MILLER, MEMBERS OF THE COMMITTEE, MEMBERS OF THE BOARD, DR.LOPEZ, I WANT TO BRING YOU TONIGHT TWO ACTION ITEMS. THE FIRST IS A DEDICATION EASEMENT TO THE CITY OF ROWLETT FOR A WARNING SIREN AT HERFURTH ELEMENTARY.
AND THE SECOND IS THE SAME FOR WARNING SIREN AT LIBERTY GROVE ELEMENTARY.
WHAT YOU SEE HERE IS THE FIRST ONE.
THIS IS A SITE PLAN FOR THE FIRST SIREN THAT GOES AT HERFURTH ELEMENTARY.
THAT IS GIVE YOU AN IDEA OF WHERE THAT'S LOCATED.
IT'S AN EASEMENT IT'S A SIX BY SIX EASEMENT.
SO IT'S A VERY SMALL FOOTPRINT WHERE THE SIREN WOULD BE LOCATED.
THIS IS PART OF THE CITY'S INITIATIVE TO ENHANCE THEIR WARNING SYSTEMS THROUGHOUT THE CITY.
AND THESE TWO LOCATIONS WERE IDENTIFIED BY THE CITY.
THE SCHOOL DISTRICT STAFF HAS WORKED WITH THE CITY STAFF IN SELECTING OF THE SITES.
AGAIN, THIS IS HERFURTH ELEMENTARY.
GIVE YOU A PERSPECTIVE OF WHERE IT'S AT.
THE FIRST PHOTO YOU CAN SEE THAT LITTLE GREEN DOT AT THE VERY TOP.
SO IT'S RIGHT AT THE CURB WHERE THE ENTRANCE IS TO THE DRIVE.
THE SECOND IS LIBERTY GROVE AND THE LOCATION, AGAIN, IT'S A SIX BY SIX EASEMENT RIGHT OFF OF LIBERTY GROVE. AND THERE YOU CAN SEE THE DOT OF THE LOCATION ON THE FIRST PHOTO WHERE THE WARNING SIREN WOULD BE, AND THEN THE X AT THE BOTTOM WHERE YOU WOULD SEE THE ENTRANCE AND WHERE THE WARNING SIREN WOULD BE.
AND WITH THAT, I'LL TAKE ANY QUESTIONS THAT THE COMMITTEE OR THE BOARD MAY HAVE.
IS THE CITY OF ROWLETT RESPONSIBLE FOR THE MAINTENANCE OF THESE, IF ANYTHING GOES WRONG WITH THEM OR WHATEVER? YES, SIR. OKAY.
MR. MILLER? YES. GO AHEAD, MR. MILLER. YEAH, YEAH.
THANK YOU. JUST REAL QUICK, JAVIER, ARE THESE EASEMENTS, ARE THEY PERMANENT? I DIDN'T HEAR HIS QUESTION. WHAT DID HE SAY? HIS QUESTION WAS, ARE THE EASEMENTS PERMANENT? OKAY. ANY OTHERS, MR. MILLER? I DIDN'T HEAR AN ANSWER.
OKAY. I DON'T HAVE ANY PROBLEM WITH DOING IT.
[01:05:06]
SOME FLEXIBILITY WITH IT.BUT I UNDERSTAND WITH THIS THE NATURE OF THIS THING.
DO YOU KNOW HOW TALL THESE POLES WILL BE? THE HEIGHT OF THESE, I BELIEVE THEY'RE ABOUT THE LAST ONE I SAW WAS ABOUT 20FT, 20, 25FT IN THE AIR.
THESE WILL BE LOWER THAN OUR NETTING.
THEY'RE GOING TO GIVE YOU A PERSPECTIVE OF HOW TALL THESE ARE GOING TO BE.
YEAH. SO 20FT WOULD PROBABLY BE THE TALLEST.
I JUST WISH WE'D HAVE HAD THESE WHEN I WAS IN SCHOOL.
I'D HAVE TRIED TO HOTWIRE IT DURING MY MATH TEST.
ANY OTHER QUESTIONS? ANY OTHER BOARD MEMBERS? I'M GOING TO GO AHEAD AND READ NUMBER TWO, EVEN THOUGH THAT YOU'VE ALREADY MENTIONED IT FOR THE RECORDS FOR OUR COMMITTEE MEETING, THAT WAS THE EASEMENT DEDICATION DEED BETWEEN THE CITY OF ROWLETT AND GARLAND ISD FOR THE WARNING CEREMONY AT LIBERTY GROVE ELEMENTARY SCHOOL.
SO YOU GAVE BOTH PRESENTATIONS, WHICH I JUST WANT TO MAKE THAT FOR THE RECORD.
THANK YOU FOR YOUR INFORMATION ON THIS ITEM.
YES, SIR. OR THESE TWO ITEMS. OKAY. MOVING ON TO NUMBER THREE, CONSIDER APPROVAL OF BUDGET TRANSFERS AND AMENDMENTS TO THE 23-24 GENERAL FUND AND DEBT SERVICE FUND, DARRELL DODDS.
THANK YOU. COMMITTEE CHAIR MILLER.
WISH YOU WERE HERE. HOPE YOU GET WELL SOON.
LOPEZ, WHAT WE HAVE HERE IS THE BUDGET AMENDMENT FOR NOVEMBER, THIS BUDGET AMENDMENT, WE DID GO AHEAD AND PUT OUR STUDENT DATA CHANGE OUR STUDENT DATA.
SO THAT CHANGED OUR STATE REVENUE AN INCREASE OF $3.3 MILLION DOLLARS THERE.
YOU HEARD MR. BOOKER TALK ABOUT OUR INCREASE IN OUR PROPERTY AND CASUALTY INSURANCE.
AND SO THOSE ARE THE MAIN POINTS OF THIS.
PLUS THE TEACHER ALLOTMENT, TEACHER INCENTIVE ALLOTMENT CHANGE OF 142 FIVE.
SO THAT MAKES THAT ABOUT THE BUDGET AMENDMENT FOR THIS ONE.
ANY QUESTIONS, MR. GLICK? MR. MILLER? YES, SIR. YEAH.
ON THESE INSURANCE POLICIES, IS THERE A LARGE POOL OF COMPANIES LOOKING TO PROVIDE INSURANCE FOR SCHOOL DISTRICTS, OR IS THAT OR IS IT KIND OF THINNING OUT? THAT'S THINNING WAY OUT.
WE HAVE SEEN A BIG DECREASE IN THE NUMBER OF INSURANCE PROVIDERS THAT WILL INSURE SCHOOL DISTRICTS.
I CAN TELL YOU ACROSS THE STATE, WITH HAIL STORMS AND A LOT OF DIFFERENT STORMS THAT COME THROUGH THAT THAT HAS CHANGED.
THE HURRICANES HAVE CHANGED A LOT OF WHAT HAVE HAPPENED IN OUR INSURANCE BUSINESS.
AND SO THERE ARE VERY FEW UNDERWRITERS ANYMORE THAT WILL INSURE A SCHOOL DISTRICT.
YOU SEE A LOT OF CHANGES IN WHAT OUR DEDUCTIBLES ARE.
IN FACT, THERE'S HARDLY ANY DEDUCTIBLES NOW FOR WIND AND HAIL.
SO WIND AND HAIL AND HURRICANE INSURANCE HAS BECOME A SOMETHING THAT HAS BEEN FORCED ON THE SCHOOL DISTRICTS ALSO. SO AND I KNOW YOU WEREN'T HERE, YOU JUST GOT HERE.
BUT WITH RESPECT TO OUR BUDGETED ITEM FOR INSURANCE AND THE HUGE INCREASE.
IS THERE ANY INDICATORS OR WHAT CAN YOU FOLLOW AS WE GET TO BUDGET SEASON THAT'S GOING TO HELP US MORE ACCURATELY KNOW WHAT OUR INSURANCE COSTS IS GOING TO BE? WELL, MOST OF THE INSURANCE COMPANIES HAVE GONE IN AND REVALUED BUILDINGS.
THAT'S ONE OF THE LARGE INCREASES AS WE MOVE FORWARD.
AND I CAN ASK MR. KING HERE IF HE WANTS, IF YOU NEED ANY MORE CLARIFICATIONS.
[01:10:04]
FOOT. AND SO THOSE ARE THE ADJUSTMENTS WE'RE SEEING IN OUR INSURANCE COVERAGES.THANK YOU. AND WE'RE GOING TO BE TALKING ABOUT THAT HERE IN A FEW MINUTES TOO.
SO WE'LL TALK ABOUT THAT MR. MILLER. ANY OTHER QUESTIONS FOR MR. DODD'S? BOARD MEMBERS. SEEING NONE WE'LL MOVE ON.
ITEM NUMBER FOUR. NEW BIDS CONTRACT 321-24.
CONSIDER APPROVAL OF PURCHASE OF TEXTBOOK AND DIGITAL MATERIAL, CHARLIE ROSE.
TO MR. MILLER, MEMBERS OF THE BOARD OF TRUSTEES TO DR.
IT'S GOING TO BE FUNDED BY 4 T IN OUR STATE TEXTBOOKS FUNDS.
THAT'S THE FIRST CONTRACT THAT WE HAVE BEFORE YOU.
ANY QUESTIONS ON THE TEXTBOOK CONTRACT? OKAY. SEEING NONE, WE'RE GOING TO MOVE ON TO ITEM B, THE CONTRACT 397-2407.
CONSIDER APPROVAL OF PURCHASE OF LANGUAGE ACQUISITION SOFTWARE.
397-2407 IS TO PURCHASE A ROSETTA STONE SOFTWARE THAT WE WILL BE FUNDED BY 50% GENERAL FUND AND 50% TO 63.
AND IT WILL BE USED THROUGHOUT THE DISTRICT TO HELP OUR LANGUAGE LEARNERS.
ANY QUESTIONS THERE? SEEING NONE, WE'RE GOING TO MOVE ON THEN TO ITEM NUMBER FIVE, THE RENEWAL BID CONTRACT 363-21, WHICH WE JUST TALKED ABOUT HERE A LITTLE BIT.
CONSIDER THE APPROVAL OF PURCHASE OF PROPERTY INSURANCE, JOHN KING.
ARE YOU GOING TO BE DOING THAT. MR. BOOKER GO AHEAD.
YES, SIR. IF YOU'D LIKE TO GO AHEAD.
MR. KING IS HERE TONIGHT TO ANSWER SOME OF THE QUESTIONS THAT WE MIGHT HAVE AS IT RELATES TO THE MARKET AND THE INCREASE THAT'S PRESENTED BEFORE YOU, I WILL SHARE WITH YOU THAT THE NOT TO EXCEED AMOUNT BEING REQUESTED IS $6,858,935 PAID OUT OF OUR GENERAL FUND.
MR. KING, WHY DON'T YOU GO AHEAD AND GIVE US A LITTLE BIT OF AN OVERVIEW OF WHAT'S GOING ON IN THE MARKETPLACE? THAT WAY WE KIND OF HAVE AN UNDERSTANDING AND THE COMMUNITY DOES TOO.
OKAY. THIS PARTICULAR QUOTE, THIS PARTICULAR FIGURE THAT YOU'RE LOOKING AT IS $6.8 MILLION.
THE PROCESSES THAT WE HAVE FOR PURCHASING REQUIRE PEOPLE, ME SPECIFICALLY IN THE AREA OF INSURANCE, TO SUBMIT THESE FIGURES WELL IN ADVANCE, USUALLY A COUPLE OF MONTHS BEFORE OUR RENEWAL DATE, MINIMUM.
THE RENEWAL DATE IS DECEMBER THE 3RD.
IT'S WITH OUR CURRENT PROPERTY MARKET, IT'S IMPOSSIBLE TO GET A QUOTE TWO MONTHS IN ADVANCE.
IT'S GETTING TO THE POINT WHERE IT'S ALMOST IMPOSSIBLE TO GET A QUOTE ONE MONTH IN ADVANCE.
SO HERE WE ARE, LESS THAN THREE WEEKS AWAY FROM A RENEWAL.
SO A SLIGHT, SLIGHT POSITIVE THING ABOUT THIS $6.8 MILLION REQUEST IS THAT TODAY I RECEIVED A LITTLE BIT DIFFERENT QUOTE AFTER, AS THEY'RE NEGOTIATING WITH INSURANCE AND THE COMPLEXITY OF THE INSURANCE, THEY'RE NEGOTIATING, THE CURRENT QUOTE THAT THEY SENT ME TODAY WAS 5.7 MILLION.
SO IT'S ABOUT $1 MILLION LESS THAN WHAT WE WERE ESTIMATING TWO MONTHS AGO.
NOW THAT'S STILL BEING NEGOTIATED.
I'VE GOT A MEETING TODAY. I NEED TO FIND OUT WHAT A MORE EXACT FIGURE FOR THIS.
THE NUMBER THEY HAD GIVEN ME TWO MONTHS AGO.
THEY SAID, THIS IS A, YOU KNOW, WORST CASE SCENARIO SITUATION, AND THEY WERE BASING THAT ON AT THE TIME THE AVERAGES FOR PROPERTY INSURANCE WERE INCREASING ON THE AVERAGE ABOUT THE RATES WERE INCREASING AT ABOUT 40%.
THEY'RE SAYING IT SHOULDN'T IT CAN'T BE MORE.
IT SHOULDN'T BE MORE THAN THIS BASED ON AVERAGES THAT THEY'VE SEEN.
SO NOW THAT THEY'VE GOTTEN A LOT CLOSER, AND HERE WE ARE LESS THAN THREE WEEKS AWAY FROM THE RENEWAL, THEY'RE HAMMERING OUT THESE NEGOTIATIONS WITH THE MULTIPLE LEVELS OF INSURANCE COMPANIES TO TRY TO FIGURE OUT WHAT'S THIS ACTUAL COST GOING TO BE.
I THINK IT'S ABOUT 58% MORE THAN IT WAS LAST YEAR IN TOTAL.
SO THAT'S A SUBSTANTIAL INCREASE NOW WITH THE TOTAL INSURED VALUES.
[01:15:02]
DODDS HAD KIND OF ADDRESSED THIS A LITTLE BIT.WHAT THEY'RE LOOKING AT IS WHAT IS OUR ESTIMATED REPLACEMENT COSTS FOR A BUILDING? WHAT DOES IT COST PER SQUARE FOOT TO FIX A BUILDING THAT'S BEEN DAMAGED IN A STORM, FOR EXAMPLE? AND THOSE FIGURES ARE MORE IN THE AREA OF 200 TO $250 A SQUARE FOOT, DEPENDING ON THE TYPE OF SCHOOL AND WHAT IT IS.
IN THE PAST WHAT I DID IS, IS OUR INSURANCE PAID A MARGIN CLAUSE, WHICH IS 125%.
AND SO IF WE HAVE A 125% MARGIN CLAUSE, THE INSURANCE IS SAYING THE MOST WE'RE GOING TO PAY YOU FOR THE TOTAL DESTRUCTION OF THAT BUILDING IN A, SAY, A TORNADO IS 125% OF WHAT YOU TOLD US IT WAS WORTH.
IF I KNOW I HAVE A 125% MARGIN CLAUSE.
IN THE PAST, I'VE BEEN BACKING SOME OF THAT OUT.
IN OTHER WORDS, I WOULD SAY THE CAMPUS IS WORTH $80 MILLION ON THAT TOTAL INSURED VALUE BECAUSE THAT GIVES US LOWER PREMIUM, BECAUSE THE PREMIUM IS BASED ON A RATE TIMES PER $100 OF VALUATION THAT I GIVE THEM.
SO I WOULD BACK THAT FIGURE OUT.
AND I SAID IT WAS WORTH 80 AT 125% MARGIN COST THEY'RE GOING TO PAY US $100 MILLION FOR THAT.
SO I'VE BEEN BACKING THAT OUT.
SO 2 OR 3 MONTHS AGO WHEN I FIRST STARTED TALKING TO INSURANCE ABOUT THIS, THEY SAID, YOU KNOW, THERE'S THIS 40% INCREASE IN ALL THIS OTHER ISSUES THAT THEY'RE SEEING IN THE MARKET. MOST SCHOOL DISTRICTS ARE RENEWING ON SEPTEMBER THE 1ST, SO THEY GET A GOOD IDEA OF WHAT OTHER SCHOOL DISTRICTS ARE PAYING FOR INSURANCE.
SO THEY'RE ABLE TO COME UP WITH SOME DECENT FIGURES AS FAR AS WHAT THOSE RATES ARE.
BUT THEY TOLD ME ONE OF THE NEGATIVES IS, IS THAT DEDUCTIBLES ARE GOING UP, WHICH MR. DODDS JUST SAID, WHICH I'LL TALK ABOUT THAT IN A MINUTE TOO.
BUT THEY SAID THEY'RE LOWERING THAT MARGIN CLAUSE INSTEAD OF 125%.
THEY'RE ONLY WILLING TO GIVE YOU 110%.
JUST SO I MAKE SURE THAT THE BUILDING IS ADEQUATELY INSURED.
SO THEN YOU LOOK AT THOSE TOTAL INSURED VALUES AND THEN YOU HAVE WELL WHAT IMPACTS THAT VALUE, WHICH IS GOING TO BE THE INFLATION CONSTRUCTION INFLATION OR THE COST OF THINGS ARE GOING UP. SO YOU'VE GOT TO FACTOR THAT IN.
WELL. SO THE TOTAL INSURED VALUES WENT UP ABOUT 30 SOMETHING PERCENT.
AND THAT'S A BIG CHUNK OF THAT 50 SOMETHING PERCENT INCREASE IN THE PREMIUM.
AND THEN THE REST OF IT IS I THINK IT WAS ABOUT AN 18% INCREASE IN THE RATE.
NOW, ONE OF THE NEGATIVES IS THAT THE DEDUCTIBLE WENT FROM WE WERE PAYING FOR A WIND AND HAIL.
WE HAVE A TWO AND ONE HALF MILLION DOLLAR RETENTION FOR WIND AND HAIL.
SO WE HAD A SITUATION HAPPEN THIS PAST SUMMER WHERE THERE WAS SOME WIND DAMAGE TO A FIELD HOUSE OVER AT WILLIAMS STADIUM, AND THE FIRST QUESTION I ASKED FACILITIES, IS IT $2.5 MILLION DOLLARS? AND THEY SAID NO. THEN IT'S NOT AN INSURANCE CLAIM.
YOU KNOW, WE'RE JUST GOING TO HAVE TO PAY TO GET IT FIXED.
SO IF I SAY A CAMPUS IS WORTH $100 MILLION, 1% OF $100 MILLION IS $1 MILLION, WHICH MEANS WE'RE PAYING THE FIRST $3.5 MILLION OF A WIND AND HAIL LOSS TO THAT CAMPUS. SO NOW WITH THIS NEW QUOTE THAT THEY'RE AND IT'S NOT A FIRM QUOTE YET, BUT IT SHOULD BE AFTER THE THANKSGIVING BREAK WITH THIS NEW QUOTE, THAT DEDUCTIBLE HAS NOW GONE UP TO 3% PER LOCATION.
SO NOW FOR A WIND AND HAIL LOSS, $2.5 MILLION RETENTION.
LET'S SAY YOU HAVE A $100 MILLION VALUED CAMPUS.
WE'RE PAYING THE FIRST $5.5 MILLION OF THE DAMAGE TO THAT CAMPUS FROM A WIND AND HAIL LOSS.
THE DEDUCTIBLE FOR THAT IS $100,000.
SO IF A CAMPUS BURNED TO THE GROUND, IT'S $100,000 DEDUCTIBLE.
IF IT GETS DAMAGED BY A TORNADO, IT'S IT'S A BIG CAMPUS.
IT COULD BE $5 MILLION OR $5.5 MILLION TOTAL THAT WE'RE PAYING FOR THAT FIRST PART OF THAT LOSS.
[01:20:02]
ANY I KNOW THAT'S A LOT.THAT MEANS THE RECOMMENDATIONS THAT ARE GOING OUT TO CFOS AND TO SUPERINTENDENTS IS YOU HAVE TO MAKE SURE NOW THAT YOU ACTUALLY BUILD FOR THOSE POTENTIAL EVENTS WITHIN YOUR FUND BALANCE.
SO FOR THOSE THAT ORIGINALLY HAVE, LET'S SAY A THREE MONTH FUND BALANCE, PART OF THAT THREE MONTH FUND BALANCE ISN'T JUST FOR INCIDENTALS OR THINGS THAT COME UP.
SOME OF IT IS FOR PAY, BUT A BIG CHUNK OF IT IS FOR THESE TYPE OF OCCURRENCES.
THAT WAY YOU'RE ABLE TO MAKE ENDS MEET.
AND SO WITH THESE HIGH DEDUCTIBLES, THIS HAS NOW BEEN TALKED ACROSS THE SCHOOL DISTRICTS IN TEXAS ON BUILDING THAT FUND BALANCE TO MAKE UP THAT DEFICIT.
SO THANK YOU, MR. KING. WHEN DOES OUR CURRENT CONTRACT EXPIRE? AND THEN, IF SO, WILL WE WHEN WILL WE GET A CONCRETE NUMBER? BECAUSE THIS IS TO BE VOTED ON NOVEMBER THE 28TH.
IF WE'RE GOING TO GET THAT FIGURE.
THE FIGURES THEY GAVE ME TODAY, THEY ACTED AS THOUGH THOSE ARE GOING TO BE PRETTY DEAD ON.
NOW, I DON'T KNOW HOW YOU GUYS FEEL ABOUT THIS, BUT THIS PRELIMINARY FIGURE OF 6.8, I MEAN, WORST CASE SCENARIO, YOU CAN VOTE ON THAT AND YOU MAY NOT BE COMFORTABLE VOTING ON THAT. IF THAT'S NOT THE FIGURE, IF THAT'S HIGH.
BECAUSE THE FIGURES, WHEN I LOOKED AT THEM TODAY, IT WAS PRETTY IT WAS ON A SPREADSHEET.
IT WAS PRETTY, YOU KNOW, LOOKED PRETTY, YOU KNOW, LIKE A NORMALLY GET FOR A QUOTE.
SO BECAUSE THEY'RE JUST KIND OF NEGOTIATING.
WHEN YOU'VE GOT 20 DIFFERENT TYPES OF, YOU KNOW, 10-20 DIFFERENT INSURANCE COMPANIES FOR THE DIFFERENT LAYERS OF INSURANCE THAT WE HAVE, THEY'RE NEGOTIATING DIFFERENT PARTS OF THE COVERAGE WITH EACH ONE OF THEM.
SO IF THEY CAN IMPROVE ONE OF THEM, IT LOWERS THAT PREMIUM A LITTLE BIT.
THE BASE LAYER IS THE MOST EXPENSIVE JUST BECAUSE THAT'S THE ONE THAT'S GOING TO BE HIT FIRST.
AND THEN AS YOU GET TOWARDS WE HAVE $300 MILLION WORTH OF COVERAGE.
SO THEY'RE SAYING, HEY, WE'LL ACCEPT THE LAST $100 MILLION WORTH OF COVERAGE, JUST ONE COMPANY, BECAUSE THEY KNOW THE CHANCES OF US HAVING A $200 MILLION PLUS LOSS, PROBABILITY WISE IS PRETTY SMALL, AND THAT PROBABLY COST LESS THAN $100,000 FOR THAT PREMIUM.
BUT EVERYTHING ELSE, AS YOU GET LOWER DOWN ON THAT PYRAMID, THAT'S WHERE YOU HAVE A LOT OF EXPENSE.
SO WHEN I FIRST MOVED HERE, 1981, I WAS ALWAYS TOLD THAT TORNADO SEASON IS MARCH, APRIL, MAY INTO JUNE.
AND THEN ON DECEMBER 26TH, 2015, A FORCE FOUR SOME PEOPLE SAY A FORCE FIVE TORNADO WENT THROUGH GARLAND AND ROWLETT FOUR OF OUR MAYBE EVEN FIVE OF OUR SCHOOLS, CERTAINLY IN ROWLETT, WERE SOMEHOW MIRACULOUSLY ALL MISSED.
WHO'S TO SAY THAT THAT SAME TYPE OF TORNADO DOESN'T COME THROUGH AGAIN, RIGHT.
AND TAKE OUT A HIGH SCHOOL, A MIDDLE SCHOOL AND AN ELEMENTARY SCHOOL.
WHICH COULD HAVE HAPPENED LAST TIME.
SO I THINK WHAT YOU'RE SAYING IS, AFTER THE REDUCTION FROM 125 TO 110% AND YOUR INCREASED VALUATION, YOU WOULD FEEL COMFORTABLE WITH THE PREMIUM WE'RE PAYING, THAT WE'RE COVERED? FOR THE VALUES THAT I SUBMITTED.
WELL, THE QUOTE THAT I GOT TODAY WAS SHOWING 125% MARGIN CLAUSE, WHICH I WAS LIKE, I WISH I'D HAVE BEEN MORE FIRM WITH THAT BECAUSE I STILL COULD HAVE BACKED ABOUT 10% OF THAT OUT OF THERE AND MADE THE PREMIUM ABOUT 10% LOWER THAN THE 5.7 THAT THEY'RE NOW QUOTING ME.
SO IT WOULD HAVE BEEN DOWN TO ABOUT 5.2.
MESQUITE DID AN APPRAISAL 2 OR 3 YEARS AGO OF THEIR ENTIRE DISTRICT.
AND SO THEY SENT ME THOSE NUMBERS.
AND THERE'S A DIFFERENCE BETWEEN AN ELEMENTARY AND A MIDDLE AND A HIGH SCHOOL.
I TALKED TO OUR AGENT AND SAID, WHAT NUMBERS DO YOU HAVE? BECAUSE THEY KEEP THE SAME NUMBERS OF WHAT THE AVERAGE REPLACEMENT COST IS.
SO I'M LOOKING AT ALL THESE DIFFERENT FIGURES TO SAY WHAT ARE THESE AVERAGES? I THINK WE'RE ADEQUATELY INSURED FOR, OUR DISTRICT HAS A LOT OF BUILDINGS THAT ARE OLDER BUILDINGS NOW WE DO HAVE SOME NEWER BUILDINGS LIKE THE NATATORIUM, FOR EXAMPLE.
[01:25:06]
YOU LOOK AT THAT AND GO, YOU KNOW, IT'S A DIFFERENT TYPE OF BUILDING.SO IF YOU'RE LIKE, WELL, WHAT IS THE REPLACEMENT COST OF THE NATATORIUM? IT'S BASICALLY FOUR BRICK WALLS AND A BIG HOLE IN THE GROUND.
YOU KNOW, I MEAN, IT'S A POOL, YOU KNOW? SO I MEAN, IT'S MORE THAN THAT.
[LAUGHTER] BUT I'M JUST SAYING THAT THE COST IF IT WERE TO BE DAMAGED IN A TORNADO, WHAT DOES IT COST TO FIX THAT? AND THAT WOULD BE LESS THAN, SAY, A HIGH SCHOOL BECAUSE IT DOESN'T HAVE AS MUCH I GUESS MY QUESTION IS THIS.
WE HAVE WE JUST SIGNED UP MULTIPLE ARCHITECTS WHO ARE DESIGNING CURRENT DAY SCHOOLS.
ARE YOU IN TOUCH WITH ANY OF THEM TO GET CURRENT DAY COSTS TO REPLACE A FULL SIZE HIGH SCHOOL.
I WANT TO MAKE SURE YOU'RE GETTING CURRENT NUMBERS WITH THE INFLATION CYCLE WE'RE IN, ARE YOU GETTING THOSE TYPE OF NUMBERS AND IS THAT THE NUMBERS YOU'RE USING, YOU'RE PROJECTING? I'M NOT USING THOSE SOURCES BECAUSE MY EXPERIENCE IS THEY DON'T NORMALLY DEAL IN THOSE SOURCES.
BUT WHEN WE BUILT THE NATATORIUM, I WANT TO SAY IT WAS AROUND $30 MILLION.
I DON'T KNOW WHAT IT WAS. LET'S SAY IT WAS $300 A SQUARE FOOT.
WE HAD TO HAVE YOU HAD TO PAY A FIRM TO DESIGN THE BUILDING.
YOU MAY HAVE HAD TO PAY FOR, YOU KNOW, THE I THINK WE OWNED THAT LAND.
BUT SOMETIMES YOU HAVE TO PAY FOR LAND.
SO THAT'S WHY YOU COME IN FIGURES THAT ARE, YOU KNOW, CAN BE AS MUCH AS HALF OF WHAT A NEW CONSTRUCTION WOULD BE BECAUSE THEY'RE JUST COMING IN AND FIXING SOMETHING THAT'S DAMAGED. AND THAT'S WHAT YOU'RE SAYING THAT'S SCARING ME IN ALL HONESTY.
LET'S ASSUME ONE OF OUR HIGH SCHOOLS HAS TAKEN OUT HIGH SCHOOLS DESIGNED FOR 2500 TO 3000 KIDS, TO BUILD A MODERN DAY HIGH SCHOOL ON THAT SITE LAND WE OWN.
WHAT TYPE OF ARE YOU USING A COST THAT IT WOULD TAKE TODAY TO REBUILD THAT HIGH SCHOOL? TO BUILD A BRAND NEW HIGH SCHOOL? WELL, ISN'T THAT WHAT IT WOULD BE? I'M MISSING THE POINT.
IT HAS TO BE A BRAND NEW HIGH SCHOOL FROM SCRATCH RIGHT.
NO. RIGHT. WELL, AND, I MEAN, WE CAN DO THAT.
I MEAN, WE CAN SAY, YOU KNOW, INSTEAD OF LOOKING AT A HIGH SCHOOL, LET'S LOOK AT GARLAND HIGH SCHOOL INSTEAD OF SAYING IT'S $100 MILLION DOLLAR REPLACEMENT COST, IF YOU LOOK AT IT FROM YOUR PERSPECTIVE AND SAY, WELL, TO REPLACE GARLAND HIGH SCHOOL, BRAND NEW IS GOING TO COST US $250 MILLION AND WE CAN INSURE IT FOR THAT.
BUT OUR PREMIUM IS GOING TO BE TWO AND A HALF TIMES MORE THAN WHAT WE CURRENTLY GET.
SO YOU SEE WHAT I'M SAYING? I MEAN YEAH. AND I GET THE POINT.
I JUST THINK THAT WE'RE BEING VERY CAUTIOUS IN USING HIGHER NUMBERS.
BUT IF WE HAVE A CATASTROPHE, THOSE NUMBERS ARE GOING TO BE REAL.
I UNDERSTAND WHAT YOU'RE SAYING, BUT INSURANCE WILL ONLY PAY REPLACEMENT OF WHAT YOU HAVE.
THEY'RE GOING TO SAY, YOUR BUILDING WAS WORTH THIS.
THE REPLACEMENT COST WAS THIS.
WE'RE GOING TO PAY YOU THIS MUCH MONEY FOR THAT.
OKAY. SO AGAIN JUST MAKE SURE.
SO YOU'RE SAYING LET'S JUST TAKE YOU USE GARLAND HIGH SCHOOL.
RIGHT. A TORNADO COMES THROUGH AND WIPES IT OUT.
WE'RE INSURED FOR SOMEWHERE AROUND $100 MILLION DOLLARS.
LET'S SAY. JUST TAKE THAT AS AN AVERAGE NUMBER.
SO WE WOULD BE OUT POTENTIALLY AN EXTRA $150 MILLION DOLLARS.
RIGHT. OKAY. THAT'S TRUE. YEAH THAT'S TRUE.
BUT WHAT I'M SAYING IS YOU CAN'T INSURE IT FOR THAT OTHER COSTS.
BUT WHEN THEY LOOK AT THE BUILDING AFTER IT'S BEEN DAMAGED, THEY'RE GOING TO SAY, YEAH, WE'RE ONLY GOING TO PAY WHAT THE REPLACEMENT COST IS OF THAT SCHOOL, NOT A BRAND NEW SCHOOL. THAT SCHOOL, AS IT IS NOT A BRAND NEW SCHOOL THAT'S DIFFERENT THAN WHAT YOU CURRENTLY HAVE.
MR. MILLER. YOU HAVE QUESTIONS?
[01:30:02]
YOU'RE DONE. YEAH, I WAS OKAY.YOU KNOW, I WAS GOING TO ASK PRETTY MUCH THE SAME QUESTION LARRY DID, WHICH WAS BASICALLY IF ONE OF OUR SCHOOLS GETS DESTROYED, TOTALED, ETCETERA, DO WE HAVE THE FUNDS TO REPLACE IT? I THINK I'M USING THE WORD REPLACE, NOT REDESIGN AND BUILD FROM NEW.
AND THAT'S THE INSURED AMOUNT THAT YOU'RE PLACING ON THE BUILDINGS, IS IT NOT, MR. KING? I'M VALUING IT.
LIKE I SAID, I USED MESQUITE APPRAISAL.
RIGHT. SO REALLY MY QUESTION GETS TO THIS IS IF WE HAVE IT INSURED FOR 100 MILLION AND IT GETS DESTROYED, ANY SCHOOL AND IT COSTS US 130 MILLION OR 150 MILLION TO REPLACE IT, NOT REMODEL, REDESIGN AND REIMAGINE IT, BUT JUST REPLACE IT, THEN THAT WOULD BE THE EXCESS WOULD BE ON OUR NICKEL, SO TO SPEAK.
AND IF WE WANTED TO REBUILD, REDESIGN, REIMAGINE AND ALL OF THAT STUFF, I WOULD THINK THAT WOULD INVOLVE A BOND ISSUE OF SOME KIND, BECAUSE IT WOULD BE A HUGE AMOUNT.
RIGHT. SO THAT'S WHAT I WAS WANTING TO KNOW.
IS THIS FROM THE GENERAL FUND? WE HAVE A LOT OF THINGS THAT LIKE TO HIT OUR GENERAL FUND AND GET PAID FOR OUT OF OUR GENERAL FUND.
BUT I JUST WANT TO KNOW THAT WE HAVE ENOUGH GENERAL FUND TO NOT ONLY PAY THAT INCREASED PREMIUM, INCREASED DEDUCTIBLE THAT YOU WERE SPEAKING ABOUT, BUT ALSO TO PAY FOR ANY EXCESS COSTS THAT WEREN'T COVERED BY THE INSURANCE.
SO THOSE ARE TWO DIFFERENT NUMBERS.
I THINK OUR CURRENT GENERAL FUND DOES THAT.
BUT IF IT BECOMES, LET'S SAY, A TOTAL DEMOLISH OF A SCHOOL AND WE'RE NOT ABLE TO MAKE ENDS MEET, OTHER JUST SPEAKING TO OTHER SUPERINTENDENTS IDEAS THAT COME ABOUT WHEN WE HAVE THESE DISCUSSIONS IS SOMETIMES YOU'LL HAVE TO CLOSE IT AND CONSOLIDATE THAT WHOLE THING AND PUT IT ON A FUTURE BOND REFERENDUM ITEM, BECAUSE TO DEPLETE YOUR ENTIRE FUND BALANCE ON ONE PROJECT IN THIS TIMES MAKES IT VERY DIFFICULT TO MAKE THAT DECISION.
SO IF KNOCK ON WOOD, YOU KNOW, JUST, YOU KNOW, KEEP ALL SCHOOL DISTRICTS IN YOUR PRAYERS.
BUT THESE ARE THE TOUGH DECISIONS THAT WE WOULD HAVE TO MAKE.
WE WOULDN'T BE ABLE TO SAY, OH OKAY, WELL, THIS SCHOOL WAS VALUED AT 35 MILLION.
WE NEED TO BUILD A NEW ONE AT 70 MILLION.
AND WE'RE ABLE TO TURN AROUND THAT TYPE OF MONEY.
SO THOSE ARE THE DEEP DISCUSSIONS THAT WOULD HAVE TO BE MADE.
DR. LOPEZ, JUST REAL QUICK, WHAT STRATEGIES DO WE HAVE TO HELP MANAGE OUR COST OF INSURANCE AS WE GO THROUGH THE NEXT FEW YEARS? ARE THERE ANY STRATEGIES THAT WE CAN EMPLOY FOR THIS? WELL, WE CAN DO TO KEEP THE PRICES DOWN.
IS THAT WHAT YOU'RE ASKING ME? WELL, JUST MANAGE THEM.
WELL, YOU KNOW, SOME THINGS THAT WE CAN LOOK AT IS WE CAN LOOK AT ABSORBING.
LET ME GO INTO BEFORE HE GOES INTO THAT.
WE CAN'T MITIGATE THE MOTHER NATURE.
ALL RIGHT. SO WE HAVE TO MAKE A NUMBER OF CLAIMS DURING THE GREAT SNOWMAGEDDON.
SO THERE WAS A NUMBER OF THINGS THAT WE DID GYM FLOORS.
WE HAD SPRINKLER SYSTEMS BUSTING.
WHAT WE DID IS WE LEARNED FROM IT.
SO ANY TIME A FREEZE IS COMING, WE DRAIN OUR SYSTEMS. NORMALLY YOU'RE NOT SUPPOSED TO DRAIN YOUR FIRE ALARM SYSTEM, BUT YOU HAVE TO DRAIN YOUR FIRE ALARM SYSTEM OR ELSE YOU'RE GOING TO RUN INTO THESE PROJECTS.
THE SECOND THING THAT WE NEED TO DO IS JUST TO MAKE SURE THAT WE JUST DO PREVENTATIVE MAINTENANCE.
IF THERE'S ANYTHING THAT NEEDS BROKEN DOORS, THOSE TYPE OF THINGS THAT COULD LEAD TO FURTHER DAMAGE BECAUSE WE'RE THINKING OF EXTREME THINGS THAT ARE HAPPENING.
BUT THE REALITY WHAT COULD HAPPEN IS MOLD, ANY TYPE OF TREATMENT, SOME SORT OF SEWER LINE BREAK.
[01:35:02]
THOSE ARE THE MAIN THINGS THAT COULD HAPPEN WITH THE INSURANCE THINGS.IF MOTHER NATURE HITS, THERE'S NOTHING THAT WE CAN DO TO PREVENT IT.
WE CAN'T PREVENT A TORNADO, SNOWMAGEDDON, THOSE TYPE OF EXTREME WEATHER CONDITIONS.
RIGHT. BUT SOME THINGS THAT, YOU KNOW, WE CAN ASSUME MORE RISK.
I MEAN, IF WE FEEL LIKE WE CAN HANDLE $10 MILLION ON A CLAIM OR $15 MILLION ON A WIND AND HAIL CLAIM, THEN WE CAN HAVE THAT AS OUR RETENTION, IT WILL CAUSE THAT PRICE TO BE LOWER BY US TAKING THAT FIRST LAYER OURSELVES, LIKE THE FIRST LAYER OF INSURANCE THAT WE HAVE IS UP TO $10 MILLION.
AND SO IF WE SAID WE'RE GOING TO HANDLE THE FIRST $15 MILLION.
SO ANY CLAIM THAT WE HAVE THAT'S FOR WIND AND HAIL, THAT'S LESS THAN $15 MILLION.
WE KNOW WE'RE PAYING FOR THAT OUT OF OUR POCKET.
DOES THAT HAPPEN? YOU KNOW, I'VE BEEN HERE EIGHT YEARS AND THERE'S NOT BEEN A MAJOR WIND AND HAIL CLAIM HERE.
NOW, I KNOW, MR. BEACH, YOU'VE BEEN IN THIS DISTRICT FOR SINCE YOU WERE A KID.
NOW, I DON'T KNOW IF YOU RECALL ANY MAJOR WEATHER EVENTS IN THE HISTORY OF GARLAND SCHOOL DISTRICT.
I MEAN, THAT'S BEEN ABOUT IT THAT I CAN REMEMBER.
I DON'T REMEMBER IF ONE OF THE SCHOOLS GOT LEVELED OR WERE THE TORNADO THAT WENT THROUGH OUT ON 30.
I DON'T KNOW IF TOLER WE HAD SOME ROOFS TAKEN OFF.
I THINK NOTHING HAPPENED THERE.
THE SCHOOL WASN'T FLATTENED OR ANYTHING LIKE THAT.
SO ONE AREA THAT YOU CAN TRY TO IMPROVE THINGS IS WE ASSUME A BIGGER RISK ON THE FIRST PART OF IT AND, YOU KNOW, HAVE MORE OF A LIMIT ON THE UPPER PART OF IT.
BUT THE DOWNSIDE TO THAT IS ANY LOSS IS GOING TO COST US UP TO WHATEVER THAT INITIAL RETENTION IS.
SO $15 MILLION, YOU KNOW, THE FREEZE CLAIM WAS $4 MILLION.
AND THE TIME I'VE BEEN HERE, THAT'S THE BIGGEST ONE WE'VE HAD.
THAT'S THE ONLY ONE WE'VE HAD REALLY FOR WIND AND HAIL, YOU KNOW.
THEY HAD A MAJOR HAIL STORM SEVERAL YEARS AGO.
I THINK ONE OF OUR AGENTS ALSO IS THE AGENT WAS THE AGENT FOR WYLIE FOR THEIR PROPERTY AT THE TIME.
I THINK SHE SAID IT WAS 80 SOMETHING MILLION DOLLARS.
I THINK I'M GOING FROM MEMORY HERE.
THEN WE KNOW WE'VE LIMITED OURSELVES IN HOW MUCH OUR EXPOSURE IS.
BUT THAT'S REALLY YOU KNOW, THE ONLY THING GOING FORWARD IS FOR US TO ASSUME MORE OF THE RISK.
AND THERE ARE DIFFERENT WAYS TO DO THAT.
THERE'S CAPTIVE INSURANCE COMPANIES WHERE WE BASICALLY ARE THE INSURANCE COMPANY, WE OWN THE INSURANCE COMPANY, AND THEN WE LAYER IT ABOVE WHATEVER LEVELS WE'RE COMFORTABLE WITH, AND THAT CAN HELP US A LITTLE BIT.
I'VE HEARD STORIES, SOME OF WHICH ARE UNBELIEVABLE, THAT I WON'T NAME THE DISTRICT, BUT A MAJOR DISTRICT THAT JUST DECIDED WE'RE NOT GOING TO CARRY A LOT OF COVERAGE BECAUSE WE HAVEN'T HAD A BIG LOSS IN OUR HISTORY AND WE DON'T WE'RE NOT GOING TO CARRY WE'RE NOT GOING TO CARRY A LOT OF COVERAGE.
WE'LL HAVE ENOUGH TO COVER THE MAJOR LOSSES THAT WE'VE HAD UP TO THIS POINT, AND WE'RE SAVING THAT MONEY THAT WE'RE SAVING IN PREMIUM, PUTTING THAT IN A FUND TO PAY CLAIMS GOING FORWARD. BUT ANYWAY.
CAN'T LIVE WITH IT, CAN'T LIVE WITHOUT IT.
WES JOHNSON, YOU HAD A COMMENT.
YEAH. MR. KING, GOT TO ADMIT, I'M A LITTLE BIT CONFUSED.
THE DEFINITION OF REPLACEMENT COST IS EFFECTIVELY THE INSURANCE COVERAGE FOR BUILDING A REPLACEMENT STRUCTURE OR REPAIR EXPENSES WAS THE SAME OR SIMILAR IDENTICAL MATERIALS.
RIGHT? I AGREE WITH YOU THAT WE COULDN'T TURN AROUND AND BUILD OUR DREAM SOUTH GARLAND HIGH SCHOOL THERE THAT COST $300 MILLION AND GET THE INSURANCE COMPANY TO REPLACE IT.
BUT IF WE HANDED THEM THE BLUEPRINTS FOR SOUTH GARLAND AND SAY, REBUILD IT, WOULDN'T THEY NOT HAVE TO REBUILD EXACTLY WHAT WAS THERE? THEY WOULD BUILD IT UP TO THE LIMIT OF WHAT WE SAID IT WAS WORTH.
SO LET'S SAY LET'S USE A $100 MILLION FIGURE THEY WERE THROWING OUT THERE.
SO THEY WOULD PAY UP TO $125 MILLION TO REBUILD.
AND THEY WOULD TAKE BY YOUR EXAMPLE, LET'S SAY THERE'S JUST A SLAB THERE.
SO THEY'RE GOING TO START WITH THAT SLAB.
NOW THAT SCENARIO, WE WOULDN'T DO THAT.
[01:40:06]
I MEAN, GARLAND HIGH SCHOOL WAS DESIGNED.SO YOU'RE GOING TO GO WITH SOMETHING NEW.
IT IS BECAUSE THE EXAMPLE THAT I HEARD EARLIER KIND OF MADE IT SOUND LIKE WE'RE GOING TO GO UP TO A CERTAIN LEVEL, AND THEN WE'D BE ON THE HOOK FOR THE REST, EVEN IF IT WAS THE SAME BUILDING LIKE KIND AND QUALITY AND.
MAYBE I WAS CONFUSING IT WITH, YOU KNOW, I WAS USING THE EXAMPLE THAT WE WERE GIVEN BEFORE WHERE IF YOU'VE GOT A 250, IF YOU'VE GOT A BUILDING THAT'S GOING TO COST $250 MILLION BECAUSE IT'S A NEW BUILDING, WELL, THEY'RE NOT GOING TO PAY YOU $250 MILLION.
THEY'RE GOING TO PAY YOU WHAT YOU'VE INSURED IT FOR FOR REPLACEMENT COSTS UP TO THAT POINT.
AND I'M TRYING TO THINK OF AN ANALOGY THAT MIGHT WORK.
AND I WAS THINKING ALL THOSE IT'S NOT REALLY AN APPLES TO APPLES COMPARISON.
SO IT'S KIND OF LIKE IF YOU HAVE A $60,000 CAR, BUT IT'S TEN YEARS OLD AND GOT 100,000 MILES ON IT, WELL, NOW IT'S WORTH, YOU KNOW, THE NATATORIUM IS ACTUALLY A REALLY GOOD EXAMPLE BECAUSE WE PROBABLY WOULD JUST REQUEST THE EXACT SAME BUILDING WE PRETTY MUCH HAD.
RIGHT. IT WOULD BE THE EASIEST WAY TO DO IT.
YEAH. I MEAN, SO IF THE NATATORIUM WAS FLATTENED AND THERE WAS ALL THAT WAS LEFT WAS A HOLE IN THE GROUND WITH NO WATER IN IT BECAUSE THE WATER WOULD BE SUCKED UP BY THE TORNADO TOO. I'M PRESUMING THAT WE COULD SAY ANOTHER ONE OF THOSE, PLEASE.
RIGHT? RIGHT. WELL, THAT THEORETICALLY THAT'S TRUE.
AND AGAIN, THESE FIGURES THAT WE'RE USING, YOU DON'T KNOW TILL YOU GET TO THE POINT WHERE YOU DO IT.
AND THE QUOTES THAT YOU'RE GETTING AND THINGS LIKE THAT.
SO IT'S I MEAN, I THINK REGARDLESS, THERE'S ENOUGH IMAGERY THAT WE COULD PROVIDE REGARDING THE STATE AND STATUS OF THESE BUILDINGS THAT WE'D BE ABLE TO GET A PUBLIC ADJUSTER OR SOME TYPE OF APPRAISER WHO WOULD BE ABLE TO GIVE US AN ACCURATE ESTIMATE OF WHAT THE COST WOULD BE, EVEN POST LOSS.
ALL RIGHT. MR. GLICK, I WANT TO GO ON YOUR POINT, WES.
SO BUT I THINK WHAT YOU'RE SAYING IS THAT YOU HAVE ACTUALLY LISTED AN AMOUNT PER SCHOOL, RIGHT? YES. SO WHATEVER THAT AMOUNT IS PLUS 25%, THAT'S IT.
RIGHT? I MEAN, IS THAT WHAT YOU'RE SAYING THE SAME THING, WES? I'M NOT SURE. NO I'M NOT.
I GUESS THAT MAY BE WHERE I'M HUNG UP WITH.
I MEAN, EVEN IF WE DECLARE A VALUE ON A SHEET, WHICH I DON'T NECESSARILY KNOW IF THAT'S REQUIRED UNDER THE LAW, CERTAINLY I DON'T THINK IT IS WHATEVER THE ACTUAL VALUE IS TO REPLACE IT, IN MY OPINION, IS WHAT SHOULD GOVERN THE POLICY REGARDLESS OF WHAT WE SAY.
DO YOU THINK THEY'RE GOING TO GIVE US THE 150? NO, I MEAN, THEY'RE GOING TO SAY NO, IT'S ONLY 110.
THAT'S WHAT OUR APPRAISER SAYS IT IS.
WELL, I MEAN, THEY HAVE TO PAY THE REPLACEMENT COST OF THE BUILDING AND LET'S SAY THEIR APPRAISERS AGREE WITH OUR APPRAISERS ASSESSMENT AFTER THE FACT, AND IT'S GONE FROM 110 TO 130. I THINK THEY PAY THE 130 FIGURE.
AND WHATEVER'S ON THAT SCHEDULE IS JUST IT.
YEAH, BUT IF WHAT HE'S SAYING IS HE'S APPRAISING OUR HIGH SCHOOLS AT 100 MILLION, AND WE KNOW THAT THERE'S GOING TO BE REPLACEMENT COSTS OF 250.
AND IF IT'S ON A SCHEDULE THAT LISTS X HIGH SCHOOL 100 MILLION AND IT'S WRITTEN AND YOU SIGNED IT AND THEY'VE SIGNED IT, DO YOU THINK THEY'RE GOING TO COME BACK AND SAY, OKAY, WE'LL GIVE YOU THE EXTRA 150 MILLION? WELL, I DON'T THINK THE REPLACEMENT COST OF ANY ONE OF OUR HIGH SCHOOLS, THE WAY THAT THEY'RE CURRENTLY CONSTRUCTED IN THE SAME FLOOR PLAN, SAME KIND OF MATERIALS AND SAME EVERYTHING WOULD BE 250.
SO THAT'S WHERE THERE'S A DIFFERENCE.
[01:45:04]
NO NO NO WAY.AND I DO THINK WE NEED TO LOOK INTO THAT.
WE NEED TO OUR SCHEDULE NEEDS TO BE ACCURATE FOR UNDERWRITING PERSPECTIVE, BUT I DON'T THINK THAT NECESSARILY GETS THE INSURANCE COMPANY OFF THE CLAIM IF THE ACTUAL COST ENDS UP BEING THROUGH AN APPRAISER AT 165, BECAUSE THE PROCESS IS IF WE DON'T AGREE AND THEY DON'T AGREE, THEN YOU GO TO AN UMPIRE WHO MAKES A DECISION ON WHAT THE ACTUAL REPLACEMENT COST WOULD BE THE REAL THREAT IS IF WE'RE REPORTING BACK $100 MILLION ON ALL OUR HIGH SCHOOLS.
AND THE REALITY IS IT'S 185 OR 200 MILLION THEN THEY DROP US THE NEXT TIME AROUND AND THEY DON'T RENEW BECAUSE THEY SAID WE LOWBALLED THEM ON THE ESTIMATES AND THEY'RE UNDERWRITING SCREWED UP.
AND THAT'S THE PURPOSE OF THE MARGIN CLAUSE SO THAT YOU DON'T LOWBALL THEM ON THE ESTIMATE.
SO IF WE LOWBALL THEM, WE'RE LOW BALLING OURSELVES BECAUSE THEY'RE ONLY GOING TO PAY 25% OVER THAT.
SO THERE IS A MARGIN CLAUSE IN THE POLICY? WELL AND IN THE GOOD OLD DAYS OF INSURANCE, WHICH WAS ONLY JUST 5 OR 6 YEARS AGO, I WOULD GIVE A SCHEDULE TO THE INSURANCE COMPANY AND SAY, THIS IS MY SCHEDULE, AND I NEVER REALLY HAD TO WORRY ABOUT IT THAT MUCH.
I JUST, YOU KNOW, PUT SOMETHING TOGETHER AND SAID, THIS IS WHAT WE SAY THE DISTRICT'S WORTH.
AND WE WERE COVERED FOR BACK THEN IT WAS I THINK IT WAS $500 MILLION LOSS LIMIT, WHICH MEANT ANY LOSS THEY WOULD PAY A MAXIMUM OF $500 MILLION FOR IT. SO IF IT WAS ONE SCHOOL, THEY'RE SAYING WE'LL PAY $500 MILLION FOR THAT.
IN LIGHT OF THAT, I THINK THAT I ALSO SHARE MR. GLICK'S CONCERNS.
AND WE'LL SEE HOW CLOSE OUR FIGURES ARE.
WE APPRECIATE YOUR EFFORTS, MR. KING, AND WE BEAT THIS HORSE TO DEATH TODAY.
[LAUGHTER] AND IT'S A TOPIC THAT WE DO THAT EVERY TIME THAT THIS COMES AROUND.
SO AND WE'RE JUST TRYING TO GET A BANG FOR OUR.
AND I KNOW THAT WE'RE TRYING TO DO THE BEST WE CAN.
THAT'S THE SAME WAY THAT HOMEOWNERS ARE DOING ON ROOFS RIGHT NOW.
THE PERCENTAGE THAT'S GONE UP ON THEM TOO.
BUT I APPRECIATE YOUR EFFORTS.
I DIDN'T FLIP THE PAGE AND FORGOT ABOUT IT.
WE ALSO HAVE A DEBT SERVICE BUDGET AMENDMENT.
LAST MONTH, WE HAD TAKEN OUT THE FEDERAL PART ON THE QUALIFIED SCHOOL BONDS THAT WE HAVE.
WE DO GET A FEDERAL SUBSIDY WITH THAT.
AND THAT HAD CHANGED FROM THE ORIGINAL BUDGETED AMOUNT OF 1.4 MILLION TO 471 MILLION.
THANK YOU, MR. DODDS. I'M SORRY WE OVERLOOKED THAT.
I JUST DIDN'T FLIP THE PAGE AND REALIZE IT WAS THERE.
WE CAN READ TOO, THOUGH. THAT'S FINE.
THANK YOU. ALL RIGHT. WE'RE GOING TO MOVE ON TO ITEM NUMBER SIX, THE MODIFICATION TO AWARDED BIDS.
CONTRACT NUMBER A 397-2309 CONSIDER APPROVAL OF MODIFICATION TO INSTRUCTIONAL SOFTWARE LICENSE SUBSCRIPTIONS, HARDWARE AND SERVICES. MR. BOOKER, I GUESS YOU'RE GOING TO RUN THROUGH ALL OF THESE CONTRACTS.
THE INSTRUCTIONAL SOFTWARE CONTRACT BEFORE YOU, THIS IS ONE OF THE EXTENDED RFPS, THE RECOMMENDED OR LET ME GO THROUGH THE ACTUAL FUNDING SOURCES. 50% OF THIS WILL BE FUNDED BY FUND 199.
AND THAT IS SPLIT BETWEEN THE FEDERAL FUNDS 211 AND 224 WOULD DO THE OTHER ADDITIONAL 25%.
WE ARE ADDING AGE OF LEARNING AND EDMENTUM.
EXCUSE ME EDMENTUM WHICH IS TWO COMPANIES TO OUR EXTENDED RFP.
THOSE DO NOT INCREASE THE ORIGINAL VALUE THAT WAS PROVIDED TO THE BOARD OF TRUSTEES, BUT IT IS A MODIFICATION THAT WE'RE ADDING TWO VENDORS TO THE PREVIOUSLY AWARDED CONTRACT.
THE NEXT CONTRACT FOR YOUR CONSIDERATION IS THE INCREASE FOR A MICROSOFT VOLUME LICENSING.
THIS IS JUST TO PROVIDE ADDITIONAL LICENSING FOR THE DISTRICT.
[01:50:01]
THE NEW NOT TO EXCEED AMOUNT THAT WE ARE REQUESTING.THIS CONTRACT IS THE NEW AWARD IS $1,225,000 WHICH IS A $650,000 INCREASE.
THAT'S JUST THE ADDITIONAL LICENSES THE DISTRICT REQUIRES TO OPERATE.
THE NEXT THREE CONTRACTS BEFORE YOU ARE FOR CUSTODIAL SERVICES.
THE FIRST CONTRACT FOR YOUR CONSIDERATION IS FOR TOILET TISSUE.
THAT RECOMMENDED AMOUNT IS GOING TO BE INCREASED.
THE DISTRICT IS ASKING FOR A $150,000 INCREASE WHICH WOULD MAKE THE NEW AWARD $300,000.
THE NEXT CUSTODIAL OR EXCUSE ME, THE NEXT CONTRACT IS FOR MATH SCIENCE STUDIES.
THE CONTRACTED VENDOR IS GREAT MINDS.
THE DISTRICT IS REQUESTING A AWARD FOR THAT CONTRACT WITH THE NOT TO EXCEED AMOUNT OF 100 AND OR.
ANY QUESTIONS ON ANY OF THESE CONTRACTS? ANY QUESTIONS FROM ANYONE? OKAY. THANK YOU, MR. BOOKER FOR GOING THROUGH THOSE FOR US.
THAT TAKES US TO ITEM NUMBER FIVE EXECUTIVE SESSION.
AND I UNDERSTAND THAT WE HAVE NONE.
SO DO I HAVE A MOTION TO ADJOURN? SO MOVED AT 4:51.
[VI. Adjournment]
THE FINANCE AND FACILITIES COMMITTEE IS ADJOURNED.* This transcript was compiled from uncorrected Closed Captioning.