[I. Call to Order and Determination of Quorum]
[00:00:02]
OKAY. GOOD AFTERNOON, AND IT IS A GOOD AFTERNOON.
THANK I WANT TO THANK EVERYBODY FOR BEING HERE.
THIS IS THE GARLAND INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES.
WE'RE CONDUCTING THE FINANCE FACILITIES OPERATIONS COMMITTEE MEETING TODAY ON FEBRUARY 13TH, 2024.
IT IS NOW 3:00, AND WE DO HAVE A QUORUM.
WE'RE GOING TO GO TO ITEM NUMBER TWO.
THIS IS PUBLIC FORUM FOR COMMENT.
MICHELLE, DO WE HAVE CARDS TODAY? NO, SIR. OKAY.
WE DON'T HAVE CARDS. SO BOARD COMMITTEE, WE'RE GOING TO SKIP TO ITEM THREE.
[III. Superintendent's Message]
SUPERINTENDENT'S MESSAGE.WELL, WE HAVE A LENGTHY AGENDA TODAY SO WE'LL GO AHEAD AND PASS IT BACK TO YOU.
I DON'T KNOW IF HE'S SPEECHLESS OR JUST KIND OF STUNNED OR SOMETHING.
OKAY, SO LET'S GO TO ITEM FOUR.
[IV.A. Information Items]
THIS IS, AGENDA ITEMS FOR BOARD OF TRUSTEES MEETING FOR FEBRUARY 24TH.SECTION A IS INFORMATION ITEMS. WE'RE GOING TO START OFF AND RECEIVE THE BOARD OF TRUSTEES CONTRACT RENEWAL REPORT FOR FEBRUARY 2024.
MEMBERS OF THE BOARD OF TRUSTEES TO DOCTOR LOPEZ.
TO THE PATRONS OF GARLAND, ROWLETT AND SACHSE.
MY NAME IS MARK BOOKER. I HAVE THE OPPORTUNITY OF SERVING AS THE EXECUTIVE DIRECTOR OF PURCHASING.
WE HAVE BEFORE YOU THE CONTRACT RENEWAL REPORT FOR FEBRUARY.
LET'S SEE. WE DO HAVE TWO CONTRACTS WHICH HAVE EXCEEDED THE REGULATION FOR CH REGULATION, WHICH WILL REQUIRE ACTION LATER IN THE AGENDA, AND I'LL BE HAPPY TO ENTERTAIN ANY QUESTIONS THAT YOU MIGHT HAVE AS IT RELATES TO THE FEBRUARY RENEWAL REPORT.
OKAY. COMMITTEE, ANY QUESTIONS ON THE REPORT? THERE WILL BE TWO ITEMS TO BE DISCUSSED LATER.
ALL RIGHT. SEEING NONE, MR. BOOKER, THANK YOU.
I WILL GO TO ITEM FOUR, A TWO RECEIVE PRESENTATION ON THE GISD ANNUAL UTILITY REPORT.
I'D ALSO LIKE TO THANK, DEB BOSCO, WHO WHO WORKS CLOSELY WITH THE ENERGY DIVISION.
SO WITH THAT, I'LL GO AHEAD AND MOVE ON TO THE REPORT.
THOSE TWO WERE, UTILITY [INAUDIBLE] RATE INCREASES FOR BOTH ELECTRIC AND WATER, AND ALSO SOME EXTREME WEATHER, EVENTS THAT TOOK PLACE BOTH IN THE SUMMER AND IN THE WINTER.
SO LOOKING AT OUR UTILITY RATES, I HAVE A TABLE HERE THAT KIND OF TRENDS THE PAST THREE YEARS AND ALSO INCLUDED, THE CURRENT YEAR, JUST TO KIND OF GIVE US A SNAPSHOT OF WHERE WE STAND TODAY AS WE LOOK AT THIS TWO, THE 22 AND 23, RATES THAT WE HAD, YOU CAN SEE THERE THAT WE HAD AN INCREASE FOR OUR UTILITY FROM $0.09 TO $0.11.
SO IT'S ABOUT A TWO CENT INCREASE FOR ELECTRICITY.
WE DO HAVE A FIXED RATE, A LOCKED RATE WITH CARVALLO AND ONCOR AT $0.08.
SO I THINK THAT RUNS THROUGH JUNE OF 2025.
OUR WATER, AT EACH ONE, WE DEAL WITH EACH ONE OF THE CITIES GARLAND, ROWLETT AND SACHSE, AND FOR EACH ONE OF THOSE, YOU CAN SEE THAT THERE WAS AN INCREASE, FOR EACH OF THOSE YEARS.
FOR GAS, GAS IS PROBABLY THE ONE LAST YEAR.
YOU CAN SEE WE HAD A SLIGHT DECREASE, AND WE'RE GOING TO CONTINUE TO DECREASE FURTHER THIS YEAR.
SO AS WE LOOK AT THE TOTAL UTILITY USAGE AND THE COST SUMMARY, IF WE LOOK OVER TO THE RIGHT, THE GIST OF IT IS THAT WE HAD AN INCREASE OF $1.3 MILLION, WHICH IS ABOUT 12% INCREASE FROM THE PREVIOUS YEAR.
SO 78% OF OUR UTILITY OR ELECTRICITY, IS $9.8 MILLION, FOLLOWED BY OUR WATER AT
[00:05:02]
14% WITH A LITTLE UNDER $2 MILLION AND GAS AT, JUST ABOUT 900,000.REALLY, AS WE LOOKED AT, THERE'S A COUPLE OF THINGS THAT REALLY IMPACT THAT, AND YOU CAN SEE WE TALKED ABOUT THE RATES AND, AND WEATHER TWO OF THE ITEMS ARE FACTORS THAT WE REALLY CAN'T CONTROL, BUT USAGE IS ONE THING THAT WE CAN CONTROL, AND IF YOU CAN SEE HERE, WE HAD A 3% DECREASE IN OUR USAGE, AND WITH THE TWO WITH THE TWO CENT INCREASE, WE HAD AN 11% INCREASE IN OUR UTILITY COSTS.
SO OUR USAGE IS DOWN AND OUR COSTS ARE GOING UP AS WE LOOK AT GAS.
IT WAS PROBABLY ABOUT $1,500 DECREASE IN THAT TOTAL COST.
THE LAST ONE IS WATER FOR WATER.
HERE'S THE ONE THAT WE DID GO UP.
OUR USAGE WENT UP BY 21%, AS DID OUR UTILITY.
SO IF YOU LOOK AT THE TOTAL UTILITY COSTS THAT WE HAD, PRETTY MUCH 75% OF THAT INCREASE WAS DUE TO OUR ELECTRICITY, AND THE REMAINING 25% WAS FOR WATER.
AS I INDICATED EARLIER, OUR ENERGY DIVISION COMES IN EARLY IN THE MORNING AND THE FIRST THING THAT THEY DO IS THEY GO THROUGH EVERY, ALL THEIR CONTROL SYSTEMS, ALL THE CAMPUSES, AND THEY LOOK AT THOSE SCHOOLS CAMPUSES TO SEE WHAT CONDITION THEY'RE IN.
WE'RE GOING TO CONTINUE TO DO THAT.
SO THAT'S SOMETHING WE'RE DOING.
WE DO HAVE SOME MECHANICAL AND CONTROLS, UPGRADES THAT ARE GOING TO TAKE PLACE DURING OUR OUR CURRENT BOND PROGRAM, AND WE DID HAVE OR WE DO HAVE SEVERAL CAMPUSES, SLATED FOR CHILLER REPLACEMENTS UNDER OUR SCHOOL PROGRAM, AND WITH THAT, THAT CONCLUDES MY REPORT, AND I'M HERE TO ENTERTAIN ANY QUESTIONS OR COMMENTS YOU MAY HAVE.
QUESTIONS? MR. BEACH, THANK YOU FOR THIS REPORT, MR. BAYARDO, AND I JUST CURIOUS ON THE GAS USAGE.
I KNOW THAT I'VE HEARD ALL THE HOMEOWNERS JUST OUTRAGEOUS, INCLUDING MYSELF.
MINE WENT UP THREE TIMES OF WHAT IT WAS LAST YEAR OR JUST RECENTLY.
I MEAN, IT WAS LIKE THEY'RE TRYING TO MAKE UP OVER ALL THE HOMEOWNERS.
WHAT DO YOU KNOW? AND. THE SCHOOL DISTRICT HAVE WE BEEN LOCKED IN SO THAT WE'RE NOT FITTING THAT EFFECT OR WHAT'S GOING ON THERE? I MEAN, I WAS SHOCKED WHEN I SAW WHAT YOU HAD HERE COMPARED TO WHAT THE HOMEOWNERS ARE GETTING.
YEAH. NO, WE'RE NOT LOCKED INTO THAT.
WE'RE JUST I MEAN, I MEAN, THAT'S JUST OUR RATE.
DO WE SEE THAT COMING IN THE FUTURE THAT THEY'RE GOING TO GO UP ON US OR THAT THAT COULD HAPPEN TO US? WELL, IT ACTUALLY, IF YOU LOOK AT THAT, I ACTUALLY INCLUDED THE CURRENT YEAR AND THE CURRENT YEAR.
IT'S ACTUALLY THAT'S AN AVERAGE OF OUR BILLS.
RIGHT. BECAUSE THAT GOES MONTH TO MONTH, AND IT APPEARS THAT WE'RE GOING WE'RE TRENDING DOWN.
OKAY. THE OTHER THING THAT I WAS CURIOUS ABOUT, UNDER NUMBER FOUR, UNDER ENERGY INITIATIVES, ABOUT, SEVEN REPLACEMENTS OF THE CHILLERS, AND I'M CURIOUS, I MEAN, I KNOW CHILLERS USE WATER, AND I KNOW IN THIS AREA THE WATER IS REALLY HARD.
IS THAT AFFECTING SOME OF THE REPLACEMENTS THAT WE'RE HAVING? I MEAN, AND DO WE HAVE ENOUGH INDIVIDUALS IN THE MAINTENANCE DEPARTMENT THAT ARE ABLE TO GO OUT AND HANDLE IT SEEMED LIKE EVERY TIME THAT I STEP INTO A SCHOOL, SOMEBODY'S COMPLAINING ABOUT THEIR CHILLER, EITHER GOING DOWN IN A CERTAIN AREA OR WHATEVER THE CASE MAY BE, AND I'M JUST CURIOUS OF MAYBE YOU CAN ADDRESS THAT.
SO WE HAVE A CHEMICAL TREATMENT THAT TAKES PLACE ON A PERIODIC BASIS AND THAT'S HOW THAT'S MAINTAINED, BUT IT IT WE DO LOSE A LOT OF WATER IF THERE IS A BREAKDOWN OR WE DO HAVE SOMETHING BUST, THERE'S A LOT OF WATER THAT WILL BE RELEASED FROM THAT. I'M JUST CURIOUS AND I'M SORRY TO KEEP ADDING ON TO THIS, BUT I'M JUST KIND OF CURIOUS BECAUSE I'M CONCERNED WHEN WE HAVE THESE COLD HITS THAT WE HAVE WHERE IT DROPS DOWN INTO THE TEENS OR THE 20S, HOW DOES THAT AFFECT THOSE CHILLERS? I MEAN, WHAT WHAT WHAT DO WE DO AS A MAINTENANCE DEPARTMENT TO WATCH OVER THAT, TO MAKE SURE THAT WE DON'T HAVE ISSUES? I MEAN, DO WE KEEP THEM RUNNING ALL THE TIME SO THAT THE WATER IS MOVING THROUGH THERE SO IT WON'T FREEZE.
I MEAN, WHAT ARE WE DOING? YES, SIR. THAT'S A GOOD QUESTION.
WHEN WE GO INTO A HARD FREEZE, OUR SYSTEMS RUN.
[00:10:04]
WE HAVE FREEZE PROTECTION.RIGHT. THAT'LL KEEP THAT WATER MOVING.
NOT ONLY DO WE HAVE THE FREEZE PROTECTION, BUT WE DO GO OUT.
WE DRAIN AS MUCH WATER AS WE CAN.
WE ENSURE THAT ALL OF THE HEATERS THAT ARE WORKING ARE IN PLACE.
WE ARE PUTTING KIND OF A WE'RE TRYING TO BE PROACTIVE AND WE'RE TRYING TO LOOK AT OUR SYSTEMS. RIGHT, AND KIND OF RUN AND TEST.
WE, WE NORMALLY TEST, WHAT WE CALL OUR HEATING SYSTEMS BEFORE THE WINTER.
WE'RE ACTUALLY INCLUDING, YOU KNOW, KIND OF A FREEZE PROTECTION KIND OF PM, IF YOU WILL, TO MAKE SURE THAT THAT ALL OF THOSE SYSTEMS ARE UP AND GOING AND SO THAT WE CAN PREVENT THAT FROM HAPPENING, AND I'M ONE OTHER QUESTION.
OR 2 A.M., WHATEVER THEY NEED TO BE KICKED ON OR WHATEVER.
HOW IS ALL THIS TIED TOGETHER OR WHO IS LOOKING OVER THAT SITUATION SO THAT WE KNOW THAT THOSE CHILLERS ARE BEING TURNED ON OR THEY'RE COMING ON? YOU KNOW, BECAUSE I KNOW THAT JUST LIKE ME, I'VE GOT A FREEZE GUARD ON MY SWIMMING POOL AND IT WAS OLD, AND GUESS WHAT? IT DIDN'T TURN ON.
SO NOW I'VE GOT REPLACING ALL MY PIPES AND DO EVERYTHING THERE, TOO.
SO I'M JUST CURIOUS WHAT WE DO AS FAR AS ON A COMMERCIAL SIDE AS FAR AS OUR BUILDINGS.
SO THAT'S REALLY GOOD. THAT'S WHY WE SPEND A LOT OF MONEY.
YES, SIR. OUR CONTROLS HAVE A BUILT IN ALARM SYSTEM.
SOMETIMES THOUGH, IT'S JUST IT'S JUST THE THE NATURE OF IT THAT WE CAN'T CONTROL EVERYTHING.
RIGHT, AND, AND ALL THAT GOES OUT THE WINDOW WHEN WE LOSE POWER.
SO WE DO HAVE SYSTEMS THAT DO THAT, AND THEY DO CONTACT US.
WE HAVE AN ON CALL GROUP THAT IS JUST MONITORING AND LOOKING AT KIND OF THOSE THINGS.
FOR THIS LAST EVENT, WE HAD PEOPLE GOING INTO EVERY BUILDING BEFORE AND AFTER AND DURING TO ENSURE THAT, YOU KNOW WHAT, EVERYTHING WAS WORKING AND SYSTEMS WERE GOING, YOU KNOW, IT'S JUST SOME OF THOSE THINGS.
IT'S JUST THE SHEER NUMBER, THE THE VOLUME AND THE QUANTITY OF HOW MUCH EQUIPMENT WE HAVE OUT THERE.
AT THAT PARTICULAR TIME, IT'S HARD TO CATCH EVERYTHING, BUT, BUT WE DO PUT OUR BEST FOOT FORWARD.
CAN YOU TELL ME HOW MANY? JUST CURIOSITY. HOW MANY BUILDINGS WE ARE RUNNING WITH CHILLERS? OH, I'D HAVE TO DEFER THAT.
I DON'T KNOW THAT EXACT NUMBER.
YOU CARE TO CHIME IN? IT'S GREAT THAT I HAVE MY MECHANICAL ENGINEER HERE IN ATTENDANCE THAT'S GOING TO PRESENT WITH ME LATER THIS EVENING. LATER, JUMP UP [INAUDIBLE].
OKAY. ABOUT A THIRD OF THE DISTRICT.
OKAY. SO, MR. BEACH, I CAN GET BACK WITH THAT.
JUST WORKING WITH THE ENGINEERS.
CHILL WATER SYSTEMS ARE ANYWHERE FROM 20 TO 25 YEARS.
THAT'S WHY THEY'RE GOING TO BE, GOING TO COME ON THE AGENDA LATER.
THANK YOU ALL. IT'S GOOD TO BE ABLE TO USE A LIFELINE LIKE THAT.
ANY OTHER PEOPLE ON THE COMMITTEE OR THE BOARD WITH QUESTIONS FOR THIS? THANK YOU, MISTER BAYARDO.
ALL RIGHT, LET'S GO TO ITEM THREE UNDER A.
IT IS REVIEW DECEMBER 23RD MONTHLY FINANCIALS.
HELLO, EVERYBODY. CHAIRMAN MILLER.
SUPERINTENDENT, DOCTOR LOPEZ AND BOARD TRUSTEES.
BEFORE YOU GET STARTED, ARTURO, I WANT TO WELCOME ARTURO.
YAY! WANT TO OFFICIALLY INTRODUCE YOURSELF AT THE PODIUM, AND THEN THAT WAY, WE CAN GET STARTED.
YOU'RE MOVING YOUR FAMILY UP HERE, AND YOU'RE EXCITED, SO YOU GOT A LOT GOING ON.
SO HOW ABOUT YOU INTRODUCE YOURSELF.
I AM VERY EXCITED TO JOIN THE TEAM.
[00:15:02]
I'M A GRADUATE FROM THE UNIVERSITY OF TEXAS AT EL PASO.I HAVE A MASTER'S AND I ALSO HAVE A CPA LICENSE, AND I'VE WORKED IN MIDLAND FOR ABOUT SIX YEARS BEFORE COMING IN HERE, AND I'M VERY EXCITED TO START AND, LOOKING FORWARD TO IT. EXECUTIVE DIRECTOR OF FINANCE, AND I'D LIKE TO UPDATE, THE PACKET.
THERE WAS A NUMBER IN THERE THAT I HAD TO CORRECT.
SO I WENT AHEAD AND PRINTED THE INFORMATION AGAIN.
I DO APOLOGIZE FOR THAT UPDATE.
SO, THE PAGE AFTER THE COVER PAGE IS GOING TO SHOW YOU THE EXPENSES ON THE GENERAL FUND AS OF DECEMBER 2023, AND AS YOU CAN SEE, THE EXPENSES ARE AT 46.1%.
WELL, AND IN IT WE CAN SEE THAT WE'RE ABOUT, 11.6 MILLION OVER AS COMPARED TO LAST YEAR ON THE PAYROLL SIDE, AND WE'RE UNDER 229,000 ON THE NON PAYROLL SIDE AS COMPARED TO DECEMBER 2022.
THEN AFTER THAT THERE IS A COMPARISON OF GENERAL FUND REVENUE, AND IN IT I WOULD LIKE TO LET YOU KNOW THAT WE ARE AT 47.1% OF GENERAL FUND REVENUES FOR THE CURRENT FISCAL YEAR.
THERE'S ALSO A COUPLE OF REPORTS IN THERE THAT BREAK DOWN THE GENERAL FUND BY FUNCTION, AND THEN BY FUNCTION AND BY ACCOUNT CODE, BUT I WANT TO GIVE YOU AN UPDATE ON THE ESSER, AND WHERE WE STAND ON THAT FUND.
SO THIS IS ESSER THREE, WHICH WILL END AT THE END OF THIS FISCAL YEAR, AND OUT OF THE 110 MILLION THAT WE HAD FOR THOSE FUNDS, WE HAVE ABOUT 25.8 MILLION STILL REMAINING THERE, AND I'M OPEN FOR FOR QUESTIONS.
I DON'T HAVE THE PAGE NUMBERS.
SO THE ESSER--MRS. GRIFFIN ON ESSER PAGE 27.
ALL RIGHT. I THINK IT'S PAGE 27 AND 28 IS THE ESSER, SUMMARY OF THE ESSER BUDGET.
I'LL BE SURE TO, GET YOU A PICTURE NEXT TIME, AND THEN THE GRAPH COMPARING LOOKS LIKE 22 TO 23 IS ON PAGE 20.
COMMITTEE, ANY QUESTIONS ON THE INFORMATION BEING PRESENTED? MISS STANLEY. THANK YOU, MR. MILLER. JUST MORE INFORMATIONAL.
SO WE'RE AT 46% OF OUR BUDGET.
IS THAT NORMALLY WHERE WE'RE AT? I MEAN, I KNOW WE HAVE MORE EXPENDITURES AND PAYROLL, BUT WE HAVE MORE STAFF, CORRECT? YES. SO ACTUALLY, YOU KNOW, WE'VE GONE THIS IS DECEMBER.
SO YOU'VE GONE THROUGH SIX MONTHS OF THE BUDGET, WHICH WOULD BE AT 50%.
THANK YOU. OKAY AT THE HALF WAY POINT.
ANY OTHER QUESTIONS ON THE ON THE BUDGET? OKAY. THANK YOU FOR THE INFORMATION.
YOU'RE WELCOME. OKAY, BOARD, LET'S MOVE ON TO ITEM A5.
DECEMBER. WE'RE GOING TO REVIEW DECEMBER 23RD TAX REPORT KRISTI COOPER ALREADY UP THERE.
YES. GOOD AFTERNOON, MR. MILLER. BOARD OF TRUSTEES AND DOCTOR LOPEZ, THE ITEM YOU HAVE BEFORE YOU IS THE DECEMBER 23RD TAX COLLECTION REPORT, REFLECTING 42.60% COLLECTED OF THE 2023 TAX BASE LEVY.
AS OF TODAY, WE'RE AT 95% COLLECTED, AND THE REPORT REFLECTS 517 REFUNDS, WHICH EXCEED $500.
I'LL BE HAPPY TO ANSWER ANY QUESTIONS YOU MAY HAVE.
OKAY. COMMITTEE OR BOARD? ANY QUESTIONS ON THE TAX REPORT SEEMS TO BE MOVING, JUST LIKE LAST YEAR.
WE WILL BE SENDING OUT OUR FIRST INITIAL DELINQUENT NOTICES NEXT WEEK.
SO IF YOU ALL GET ANY QUESTIONS OR ANYBODY LISTENING OUT THERE, THAT'S WHAT WE'RE SENDING OUT.
OKAY. SO SORRY IT'S HAPPENING.
[00:20:02]
IT'S POLICY. WE'RE MANDATED TO DO IT.ANY OTHER QUESTIONS? ANYTHING AT ALL. WE'LL MOVE TO ITEM 4A NUMBER FIVE.
THIS IS RECEIVED PRESENTATION ON MULTI-CAMPUS HVAC RENOVATIONS UPDATE PAUL GONZALEZ.
GOOD AFTERNOON, CHAIRMAN MILLER, BOARD OF TRUSTEES.
DOCTOR LOPEZ, I'M HERE TODAY TO GIVE YOU AN UPDATE ON THE MULTI CAMPUS RENOVATION UPDATE.
BACK IN, BACK IN JANUARY OF 23, THE BOARD OF TRUSTEES APPROVED A NOT TO EXCEED AMOUNT OF $6 MILLION IN MAJOR HVAC AND MECHANICAL UPGRADES.
SO I'M GOING TO GO AHEAD AND GIVE YOU A UPDATE ON THAT.
SO, FIRST CAMPUS, LAKEVIEW CENTENNIAL HIGH SCHOOL.
PART OF THE SCOPE OF WORK WAS TO DO, TOWERS, COOLING TOWERS, CONTROL VALVES, VFDS.
WE HAD MAJOR PIPING ISSUES, AND WE NEEDED TO GET THESE ITEMS, COMPLETED.
SOME OF THE OPEN ITEMS THAT ARE IN HERE, SINCE THIS PRESENTATION WAS PUT TOGETHER, AGAIN, EMA, WE BRIEFED, TODAY, THAT'S OUR ENGINEER OF RECORD ON THIS PROJECT.
THEY'VE ACTUALLY CLOSED THESE OPEN ITEMS. THEY'VE BEEN COMPLETED.
SO THESE WERE OPEN ITEMS AT THE BEGINNING OF THIS PRESENTATION WHEN IT WAS BEING DEVELOPED, BUT THEY'VE BEEN CLOSED, AS YOU CAN SEE, ON YOUR LEFT THERE, THAT WAS THE OLD, COOLING TOWER THAT HAD BEEN THERE SINCE THE SCHOOL WAS BUILT AT LAKEVIEW CENTENNIAL BACK IN THE MID 70S, AND THE ONE ON THE RIGHT IS, A SMALLER COOLING TOWER, BUT YOU CAN TELL THAT THE EFFICIENCY OF THESE NEW PIECES OF EQUIPMENT DON'T NEED TO BE AS LARGE, THAN THE OLDER EQUIPMENT.
THEY'RE JUST BETTER DESIGNED AND MORE EFFICIENT.
AS YOU CAN SEE, THE PIPING THAT HAD TO BE REPLACED, MAJORITY OF THAT PIPING WAS DETERIORATED, NEEDED TO BE REPLACED AND RE INSULATED, AND IT'S JUST A QUICK VIDEO OF, OF THE, THE FABRICATING OF THE PIPING NAAMAN FOREST HIGH SCHOOL, PRETTY MUCH THE SAME SCOPE REPLACEMENT OF THE COOLING TOWERS, CONTROL VALVES AND THE PIPING.
THIS ONE IS TARGETED TO BE COMPLETED.
WE'VE HAD SOME RAIN DELAYS, OVER THE WINTER BREAK.
WE WERE TRYING TO GET IN THERE, BUT THERE WERE SOME RAIN DELAYS AND SOME INCLEMENT WEATHER, SO IT WAS MOVED TO SPRING BREAK, BUT WE'RE STILL ON TARGET TO GET THAT DONE DURING SPRING BREAK.
AS YOU CAN SEE ON YOUR LEFT HAND SIDE, FOR SOME REASON AT NAAMAN FOREST, WHICH IS PRETTY MUCH THE SISTER SCHOOL OF LAKEVIEW CENTENNIAL, FOR SOME REASON THAT THAT ENGINEER WANTED TO PUT IT ON THE ROOF.
SO WE'VE MOVED IT DOWN TO THE GROUND.
THERE'S SOME MORE PHOTOS OF THE EQUIPMENT AT NAAMAN.
ROWLETT ELEMENTARY SEVERAL YEARS AGO [INAUDIBLE] EXCUSE ME, ROWLETT HIGH SCHOOL, SEVERAL YEARS AGO, GETTING A LITTLE AHEAD OF MYSELF, SEVERAL YEARS AGO, THE THE BOARD APPROVED A SEAGULL PROJECT, WHICH, REPLACED A LOT OF THE MECHANICAL EQUIPMENT.
IN IN THAT SCOPE OF WORK, WE FOUND OUT THAT A LOT OF THE FAN COIL UNITS AND THE PIPING WERE DETERIORATING, AND WE NEEDED TO GO BACK AND REPAIR IT.
SO THIS PROJECT IS A VERY, VERY EXTENSIVE, VERY, VERY DIRTY, JOB THAT THAT TAKES A LOT OF MAN HOURS TO GET IT COMPLETED. AS YOU CAN SEE, THE AMOUNT OF EQUIPMENT THAT'S BEING REPLACED ON THIS PROJECT, WE'VE BEEN WORKING, THROUGHOUT THE YEAR, AND, WE'RE COMING ALONG WORKING CLOSELY WITH THE ADMINISTRATION THERE.
SO THIS PROJECT IS COMING ALONG, AND WE PLAN TO FINISH THE WHOLE PROJECT BY 2024 OF THIS SUMMER.
SO BY AUGUST, START OF SCHOOL, WE'LL BE OUT OF THIS, OUT OF THIS PROJECT.
[00:25:03]
OKAY. THANK YOU.VERY MUCH. ANY QUESTIONS FROM THE COMMITTEE OR THE BOARD? SEEMS TO BE MOVING ALONG WELL.
GOOD LUCK IN MEETING YOUR TARGETS.
I KNOW THAT EVERYBODY HERE IS HOPING THAT EVERYTHING IS DONE BY AUGUST.
YES, YES, THAT WOULD BE, THAT WOULD BE GREAT.
[IV.B. Action Items (Non Consent)]
BOARD THAT WRAPS UP SECTION A.WE'RE GOING TO GO TO B ONE ACTION ITEM.
THIS IS A NON CONSENT ACTION ITEM.
CONSIDER APPROVAL OF BOARD RESOLUTION FOR DISPOSAL OF PORTABLE BUILDINGS.
MISTER GONZALEZ, YOU'RE BACK UP.
CHAIRMAN MILLER, BOARD OF TRUSTEES.
DOCTOR LOPEZ, I BRING BEFORE YOU A RESOLUTION AS PART OF THE, 2023 BOND PROGRAM.
IN CONVERSATIONS WITH OUR DIRECTOR OF.
OF CONSTRUCTION, MISTER FERNANDEZ, AND ALSO MISTER MARK BOOKER AND OUR LEGAL DEPARTMENT, WE BRING BEFORE YOU THE RESOLUTION TO APPROVE TWO ITEMS. ONE IS THE ADMINISTRATION'S RECOMMENDATION TO APPROVE THE DISPOSAL OF PORTABLE BUILDINGS AND TO DONATE PORTABLE BUILDINGS.
34 LOCATED AT PAC, TO THE CITY OF GARLAND, WHICH WILL GENERATE GOODWILL WITH THE CITY.
BEFORE YOU ALSO HAVE THE RESOLUTION THAT ACTUALLY WAS WRITTEN.
ONE OF THE THINGS THAT I WANT TO TALK ABOUT, THE ACTUAL RESOLUTION IS IT CLEARLY STATES IN THE RESOLUTION ITEM NUMBER ONE, TO BE RESOLVED PURSUANT TO CI, LEGAL AND GOVERNMENT CODE 2175.184B THE BOARD OF TRUSTEES HEREBY APPROVE A WAIVER TO THE BOARD POLICY CI (LOCAL) TO ALLOW THE DESTRUCTION AND DISPOSAL OF GISD PORTABLE BUILDINGS. 2.
THE PURPOSE OF THE DISPOSAL OF AGING PORTABLE BUILDINGS IS TO PROVIDE GREATER STUDENT SAFETY AND FEWER PROPERTY CLAIMS, PERSONAL INJURY, INJURY CLAIMS AND UPKEEP COSTS. NUMBER THREE THAT ANY SALVAGEABLE PARTS OF THE PORTABLES BE UTILIZED BY GARLAND ISD FACILITIES AND AND THE MAINTENANCE DEPARTMENT THAT ANY PROCEEDS OF SELLABLE PARTS OF PORTABLE BUILDINGS WILL BE PLACED IN GARLAND ISD GENERAL FUND, AND THE LAST ONE WOULD BE GISD WILL DONATE ONE PORTABLE BUILDING TO THE CITY OF GARLAND STREET DEPARTMENT FOR OPERATIONS FOR OPERATIONAL PURPOSES THAT WILL BENEFIT THE CITIZENS AND THE SCHOOL DISTRICT.
ANY QUESTIONS ON THIS RESOLUTION? OKAY REAL QUICK.
IS THAT ONE FOR THE CITY OF GARLAND? IS IT GOING TO BE MOVED OR IS IT GOING TO STAY THERE? SO THE ONE THAT'S BEING REQUESTED BY THE CITY IS GOING TO BE MOVED.
B NUMBER TWO, CONSIDER APPROVAL OF AN $8,173 DONATION FROM BEAVER TECHNOLOGY CENTER PTA. CHERYL ALEXANDER.
IT'S GOOD TO SEE YOU. WELCOME.
GOOD AFTERNOON. BOARD PRESIDENT, BOARD MEMBERS AND SUPERINTENDENT LOPEZ, IF YOU CAN GIVE ME JUST ONE SECOND, AND I APOLOGIZE FOR MY DELAY.
I THINK I HAVE IT. THANK YOU, THANK YOU.
ALL RIGHT. THIS WILL BE SHORT AND SWEET.
BEAVER PTA IS DONATING $8,173 FOR THE SOUND SYSTEM.
WE RECOMMEND TO MOVE FOR THE APPROVAL OF THIS DONATION.
ANY QUESTIONS? DOES THIS COVER THE FULL COST OF THE SOUND SYSTEM? I AM NOT SURE I CAN CHECK ON THAT AND GET BACK WITH YOU.
I'M ASSUMING IT DOES, BUT I DON'T HAVE THAT CONFIRMED.
I BELIEVE IT MATCHES THE QUOTE.
IT MATCHES THE QUOTE. WELL, WE REALLY WANT TO THANK THE BEAVER PTA.
[00:30:01]
I KNOW IT IS NO SMALL TASK FOR PTAS TO RAISE THIS KIND OF MONEY.SO MY CONGRATULATIONS TO THAT PTA FOR A JOB WELL DONE, AND THANK YOU SO MUCH.
ABSOLUTELY. ANY OTHER QUESTIONS OF BOARD? OKAY. THANK YOU, MISS ALEXANDER.
LET'S GO TO B3, CONSIDER APPROVAL OF BUDGET TRANSFERS AND AMENDMENTS TO THE 2023-2024 GENERAL FUND AND STUDENT NUTRITION SERVICES.
ELISA. GOOD AFTERNOON, CHAIR MILLER.
THERE IS A MISSING PAGE FROM MY REPORT WITH THE STUDENT NUTRITION REPORT.
THE FIRST FUND WE'LL LOOK AT IS GENERAL OPERATING.
WE HAVE OUR NORMAL CROSS-FUNCTIONAL BALANCED NEUTRAL TRANSFERS, AND THEN WE HAVE ONE, FUNCTION 53. [INAUDIBLE] OKAY. HANG ON.
I'M SORRY. SORRY. WE WERE WE WERE DISTRACTED.
SO THE FIRST, BUDGET TRANSFERS AMENDMENTS WE'RE GOING TO LOOK AT IS FOR THE GENERAL FUND, AND WE HAVE OUR NORMAL CROSS FUNCTIONAL, BALANCED, NEUTRAL TRANSFERS, AND WE HAVE ONE AMENDMENT ITEM AND THAT WAS FOR FUND 51 AND WE'RE INCREASING THE BUDGET FOR FINE ARTS AT GARLAND HIGH SCHOOL TO REPLACE THE MOTOR AND RIGGING THEATER EQUIPMENT.
BEFORE WE BEFORE WE MOVE ON, MR. DODD, WOULD YOU MIND EXPLAINING EXACTLY WHAT THAT ITEM, WHAT TRANSPIRED THERE? SO THIS ITEM WAS ACTUALLY APPROVED LAST YEAR, AND THERE WAS A PO DONE AND EVERYTHING, BUT THE WORK NEVER GOT COMPLETED, AND SO BUT THIS DIDN'T WE USUALLY HAVE A ROLLOVER OF POS AND THIS DID NOT GET ROLLED OVER.
SO IN ORDER TO FINISH THE PROJECT AND ACTUALLY GET IT DONE, WE HAD TO DO A BUDGET AMENDMENT TO RE, INSTATE THIS FUNDING FOR THIS PROJECT THAT WAS APPROVED IN LAST YEAR'S BUDGET.
OKAY. TO RESTATE, IT WAS NOT SPENT IN THE LAST BUDGET CYCLE.
THANK YOU. BOARD. ANY OTHER QUESTIONS ABOUT THAT I'M SORRY.
PLEASE CONTINUE, AND THE NEXT ONE IS THE STUDENT NUTRITION FUND.
AGAIN, I THINK, MY UNDERSTANDING IS WE'RE JUST TRANSFERRING THIS WITHIN THE STUDENT NUTRITION BUDGET FROM ONE ITEM THAT WASN'T FROM A FUND THAT WASN'T USED TO FUNDS.
WHERE WE NEED THE MONEY IS THAT.
THAT'S MY UNDERSTANDING OF IT, MR. DODD. SO THIS IS WHEN THEY FINISHED LAST YEAR.
THEY HAD A LARGE FUND BALANCE REQUIREMENT OF TDA IS THAT THEY ONLY HAVE THREE MONTHS WORTH OF FUND BALANCE, AND SO THIS IS SPENDING DOWN, WHICH NEARLY EVERY SCHOOL DISTRICT IN STUDENT NUTRITION HAS A LARGE FUND BALANCE BECAUSE OF WHAT HAPPENED WITH THE COVID AND THE DIFFERENT WAYS THAT THEY WERE FUNDING STUDENT NUTRITION AT THE TIME.
SO THIS IS JUST ACTUALLY MOVING FROM THE FUND BALANCE FROM LAST YEAR UP INTO THE BUDGET, WHERE THEY CAN GO AHEAD AND SPEND THOSE FUNDS AND SPEND DOWN THAT FUND BALANCE. OKAY.
THANK YOU. BOARD. ANY QUESTIONS? MR. SELDERS.
WELL, DON'T TIP YOUR HAT WHILE I'M AROUND, OKAY? [CHUCKLING] GOOD THING YOU'RE NOT AT AN AUCTION.
YOU WOULD HAVE JUST BOUGHT SOMETHING.
LET'S GO. NO OTHER QUESTIONS, AND THANK YOU VERY MUCH.
CONSIDER APPROVAL OF DISPOSAL OF BUSSES, MR. BOOKER. YES, SIR.
TO MR. MILLER, MEMBERS OF THE BOARD OF TRUSTEES TO DOCTOR LOPEZ.
WE DO HAVE 23 BUSSES THAT HAVE BEEN DECLARED SURPLUS AND NO LONGER, ABLE TO STAY IN THE FLEET.
WE'RE RECOMMENDING THE ABILITY TO GO OUT AND SELL THOSE AT PUBLIC AUCTION OR PUBLIC SALE.
TRANSPORTATION DIRECTOR IS HERE.
[00:35:06]
BOARD, ANY QUESTIONS I WOULD JUST ASK THAT IS IS THIS INFORMATION ONCE THE SALE IS COMPLETE, IS THAT INFORMATION PROVIDED BACK TO THE BOARD SO WE'LL KNOW THE SALE WAS COMPLETED? WE HAVE NOT IN THE PAST BUT I CERTAINLY CAN DO THAT.I'D BE INTERESTED JUST TO KNOW, JUST AS A POINT OF INTEREST, HOWEVER YOU WANT TO CONVEY, THAT IT WOULD JUST BE INTERESTING TO KNOW WHAT KIND OF RESALE VALUES THEY GET AT THIS POINT IN THEIR LIFE.
I KNOW A BUS WITH NO ENGINES NOT WORTH A WHOLE LOT, BUT I'M JUST CURIOUS.
WE'LL BE HAPPY TO GET THAT INFORMATION BACK TO YOU.
YES, SIR. ANY OTHER QUESTIONS? OKAY. THANK YOU.
CONSIDER APPROVAL OF REGION TEN MULTI-REGION PURCHASING COOPERATIVE AGREEMENT.
MR. BOOKER, ARE YOU GOING TO TAKE THIS ONE? YES, SIR. ONCE AGAIN, IT IS AN ANNUAL, REQUIREMENT THAT'S REQUESTED BY THE STUDENT NUTRITIONAL SERVICES DEPARTMENT.
IT GIVES THEM THE ABILITY TO UTILIZE CONTRACTS THROUGH REGION TEN.
COMMITTEE. ANY QUESTIONS REAL QUICK, MR. BEACH. MR. BOOKER, ARE YOU AWARE ON THIS COOPERATIVE? THOSE THAT ARE INVOLVED IN THIS COOPERATIVE, IS IT A FAIR SHARE CUT BY EVERY DISTRICT THAT'S INVOLVED? BASICALLY ALL OF THE DISTRICTS WILL DECIDE TO PARTICIPATE IN THE CONTRACT.
SO WE PAY OUR PORTION OF THE ITEMS THAT WE'RE GOING TO BE PROCURING FOR OURSELVES.
WE DON'T HAVE TO PAY ANY EXTRA FEES TO PARTICIPATE IN THE, COOPERATIVE OTHER THAN THE AGREEMENT.
OKAY. IF THERE'S OTHER DISTRICTS INVOLVED IN IT, DO THEY PAY THE SAME THING WE PAY? WELL, THEY'RE GOING TO GET THE SAME BID PRICES FOR THE ITEMS THAT THEY'RE PROCURING.
OKAY. SO IN OTHER WORDS, IT DEPENDS ON WHAT ITEMS ARE BUYING? YES, REGION TEN WILL GO OUT AND PROCURE THOSE SERVICES AND GET THE PRICING, AND THEN THOSE VENDORS, THOSE DISTRICTS WHO CHOOSE TO PARTICIPATE CAN PARTICIPATE BY UTILIZING THOSE PRICES THAT HAVE BEEN, COMPETITIVELY PROCURED.
PERFECT. THANK YOU. ANY OTHER QUESTIONS? SEEING NONE, LET'S GO TO ITEM NUMBER SIX.
GOOD AFTERNOON, CHAIRMAN MILLER.
DOCTOR LOPEZ, I'M HERE ON BEHALF OF GRADYNE BROWN TODAY, AND DOCTOR GRADYNE BROWN AND THE HUMAN RESOURCES DEPARTMENT FOR YOUR CONSIDERATION OF APPROVAL OF A RESOLUTION ALLOWING COMPENSATION FOR STAFF MEMBERS DUE TO TIME THAT WAS MISSED DURING OUR INCLEMENT WEATHER DAY LAST MONTH.
READING FROM THE EXECUTIVE SUMMARY.
SAFETY PRECAUTIONS DUE TO IMPASSABLE ROADS AND SEVERE COLD WEATHER CAUSED GARLAND ISD TO CLOSE ALL CAMPUSES AND SUPPORT BUILDINGS ON JANUARY 16TH, 2024. ALTHOUGH THE DISTRICT WAS CLOSED, SOME CATEGORIES OF ESSENTIAL WORKERS WERE REQUIRED TO REPORT TO WORK ON SITE DURING THE DISTRICT CLOSURE.
THIS RESOLUTION REQUESTS FULL COMPENSATION FOR ALL EMPLOYEES AND ALLOWS FOR PREMIUM PAY, WHICH IS THE RATE OF ONE AND ONE HALF TIMES THE REGULAR RATE OF PAY FOR ANY ON SITE WORK THAT WAS PERFORMED BY NONEXEMPT EMPLOYEES WHO WERE REQUIRED TO WORK DURING THE EMERGENCY CLOSURE, AS DEFINED BY BOARD POLICY DEA (LOCAL).
ANY QUESTIONS? OKAY. THANK YOU.
THANK YOU, MR. BOARD. UNDERSTAND THE RESOLUTION.
I BELIEVE WE'VE SEEN THIS SEVERAL TIMES IN THE PAST.
ANY QUESTIONS? NO QUESTIONS. THANK YOU, MR. WISENER. LET'S GO TO ITEM B7.
YES, SIR. GOOD EVENING, CHAIRMAN MILLER, PRESIDENT GRIFFIN.
BOARD OF TRUSTEES. DOCTOR LOPEZ, WHAT YOU HAVE BEFORE YOU TODAY IS A RESOLUTION AMENDING OUR AUTHORIZED REPRESENTATIVES TO INCLUDE, MR. DODDS AND MR. VALENZUELA TO BE ABLE TO, OPERATE WITH TEXAS TEXPOOL AND LOAN STAR.
SO THIS IS MERELY A UPDATE OF SIGNATURE CARDS.
WE DO THIS AT THE BANK ALL THE TIME.
YES, SIR. OKAY, BOARD, ANY QUESTIONS ON THE ON THE SIGNING PRIVILEGES? OKAY. THANK YOU.
OKAY. THANK YOU. LET'S GO TO ITEM EIGHT.
CONSIDER APPROVAL OF RESOLUTION FOR SCHOLARSHIP AWARDS FOR STUDENTS COLEMAN BRUMAN.
GOOD EVENING, MR. MILLER. BOARD OF TRUSTEES.
DOCTOR LOPEZ, THIS IS OUR ANNUAL, RESOLUTION FOR THE LOCAL SHOW.
[00:40:08]
THE RESOLUTION STANDS JUST THE SAME, BUT THIS ALLOWS US TO COLLECT FUNDS ON DISTRICT PROPERTY AND REDISTRIBUTE IT TO THE STUDENTS THROUGH SCHOLARSHIP AND SINCE I'VE GOT THE MIC, IT'S ANOTHER PLUG FOR THE AG SHOW ON APRIL 6TH.SO IF YOU'D LIKE TO COME OUT AND, BUY AN ANIMAL, I'M GOING TO TAKE PART IN A COW.
ANY QUESTIONS? ANY QUESTIONS? BOARD MEMBERS. WHILE WE HAVE, COLEMAN UP HERE, MISTER BRUMEN.
RECENTLY WE WERE, BECAME AWARE OF SOME NEWS REGARDING THE COMET PROGRAM WHERE GISD HAS BEEN RECOGNIZED, I BELIEVE, ALONG WITH TWO OTHER DISTRICTS, FOR OUTSTANDING WORK THROUGH THE COMET PROGRAM.
MR. BRUMAN, WOULD YOU MIND TELLING US EXACTLY WHAT THAT IS AND HOW PROUD YOU ARE OF STAFF AND EVERYBODY INVOLVED IN THAT? YES, SIR. I'M GOING TO LEAVE THE OTHER TWO DISTRICTS UNNAMED BECAUSE THIS IS GARLAND ISD.
THE MOST NOTABLE PART OF THAT THAT THEY ARE RECOGNIZING IS OUR INDUSTRY BASED CERTIFICATIONS, OUR TECHS AND EARLY COLLEGE HIGH SCHOOLS AND OUR OUTCOMES BONUS EARNING POTENTIAL THAT WE DO HERE IN GARLAND.
WE ARE THE LEADER IN THE REGION, IF NOT THE STATE, AND THEN IT'S ALL WRAPPED UP IN.
I'M LUCKY TO BE A SPOKESPERSON FOR MANY, THE CCMR WORK THAT WE DO FOR COLLEGE CAREER MILITARY READINESS IS A, IT'S ACTUALLY KIND OF A DREAM FOR ME BECAUSE YOU ACTUALLY ACTIVATE ALL DEPARTMENTS AND WE'RE ALL WORKING ON KIDS GETTING THAT LIVABLE WAGE AND MOVING ON TO THEIR POST-SECONDARY LIFE IN THE RIGHT WAY AND TO QUOTE MYSELF, JUST BECAUSE THEY DID IT, THIS IS ABOUT THIS IS MORE THAN SCHOOL.
ONE OF THE THINGS I WANTED TO HIGHLIGHT JUST FOR ANYBODY LISTENING ON OUR RECORDS, WE DOUBLED WHOEVER WAS NUMBER TWO IN THE DALLAS COUNTY REGION.
SO WHEN YOU RANKED US AND YOU LOOK AT TWO, IT'S NOT EVEN CLOSE.
SO GREAT WORK TO THE TEAM OUT THERE.
THIS WOULD BE NEW BIDS IN SECTION B.
I'M JUST GOING TO TURN THIS OVER TO YOU, MR. BOOKER, ARE YOU GOING TO RIP THROUGH? YES, SIR. THE BEST THAT I CAN.
THIS CONTRACT IS UTILIZED BY THE STUDENT NUTRITIONAL SERVICES TO TAKE THOSE ITEMS PROVIDED BY TEA, WHICH AT THAT TURN WOULD BE THE DISTRICTS WOULD USE THIS COMPANY TO PROCESS THOSE RAW MATERIALS INTO FINISHED GOODS.
I WOULD BE HAPPY TO ENTERTAIN QUESTIONS AND MISS MILLER'S HERE IS ALSO AVAILABLE.
THIS IS A NEW AWARD REPLACEMENT.
THE PREVIOUS CONTRACT EXPIRED.
THE PROCUREMENT METHOD IS PURCHASE.
WE DID USE A COOPERATIVE CONTRACT.
THE NOT TO EXCEED AMOUNT IS $150,000.
PRIMARY FUNDING SOURCES ARE LISTED THERE.
I'D BE HAPPY TO ENTERTAIN QUESTIONS THAT YOU MIGHT HAVE ABOUT THOSE SERVICES.
THE NEXT QUESTION. THE NEXT CONTRACT BEFORE YOU IS FOR THE PURCHASE OF [INAUDIBLE] EXCUSE ME.
PHOTO ID SYSTEMS. IT IS A NEW AWARD.
THAT NOT TO EXCEED AMOUNT IS $195,000.
THAT IS GOING TO BE FUNDED BY, ESSER THREE FOR THE FIRST YEAR.
IT IS ALSO A NEW AWARD REPLACEMENT CONTRACT TERM IS ONE YEAR WITH FOUR ANNUAL RENEWABLE OPTIONS.
THE NOT TO EXCEED AMOUNT OF THAT IS $185,000.
THE NEXT CONTRACT FOR YOUR CONSIDERATION IS GOING TO BE UTILIZED BY THE TECHNOLOGY DEPARTMENT.
IT IS FOR THE LOCATION AND FINDING OF OUR CABLE LOCATING SYSTEM.
THAT CONTRACT IS BEING AWARDED TO USIC WITH A NOT TO EXCEED AMOUNT OF 120,000.
[00:45:04]
THE NEXT CONTRACT FOR CONSIDERATION IS APPROVAL OF THE RECOMMENDED CONTRACT FOR CHILLER REPLACEMENTS.THAT IS THE IT IS A NEW AWARD.
PROCUREMENT METHODS, COMPETITIVE SEAL PROPOSAL.
YES. I'M LOOKING FOR THAT AMOUNT.
WHAT IS PAUL? I SEE IT'S BEING RECOMMENDED FOR $1,850,101.
IT'S ON YOUR EXHIBIT A FOR THAT AWARDED VENDOR.
I'M GOING TO HAVE A QUESTION ON THIS ITEM.
IT MAY BE, MISTER DODD FOR YOU, THE, JUST GO AHEAD FOR THE BOARD AND, EXPLAIN TO US EXACTLY THE SECO ARRANGEMENT OR WHOEVER CAN SPEAK TO THAT JUST EXACTLY WHAT THAT IS.
IT'S NOT NECESSARILY A GENERAL FUND ITEM.
CHAIRMAN MILLER, BOARD OF TRUSTEES.
ON JANUARY 24TH, THE BOARD OF TRUSTEES APPROVED THE CHILLER REPLACEMENT PROGRAM.
HERE AT THE DISTRICT, ACTUALLY, THE THE THE WAY THAT THE LOAN WORKS WAS IT SAYS THE BOARD APPROVED, STATE ENERGY CONSERVATION (SECO) TWO LOANS AT THE RATE OF 0.25%, A QUARTER PERCENT.
THE CHILLER PROGRAM INCLUDES, LIKE FOR LIKE REPLACEMENT OVER THE NEXT 12 YEARS, AND IT INCLUDES ALL INCLUSIVE, THE PUMPS, COOLING TOWERS AND ANY CONTROLS THAT, GO WITH THAT SYSTEM.
IF THE BOARD, WANTS MORE DETAILS ON THE PROGRAM.
MY INTEREST IS REALLY JUST WHEN WILL THE WORK BE COMPLETED? AND WHEN DOES THE ACTUAL FIRST PAYMENT? WHEN'S THE ANTICIPATED FIRST PAYMENT UNDER THIS? THE WAY, THE THE WAY THE PROGRAM WORKS IS ONCE THE PROJECT IS COMPLETELY, SUBSTANTIALLY COMPLETED AND CLOSED OUT, SECO AND EMA WILL HAVE TO ACTUALLY SIGN OFF ON THE PROJECT.
SO AT SUBSTANTIAL COMPLETION OF THE PROJECT IS WHEN THE LOAN STARTS BEING PAID FOR.
CURRENTLY, RIGHT NOW, GARY, YOU MAY NEED TO GIVE ME A TIMELINE, BUT I BELIEVE THIS PROJECT IS TO BE COMPLETED BY THE END OF 2025. CORRECT? THAT IS CORRECT. YES.
2025. OKAY, AND SO WE DRAW DOWN ON THE LOAN AS WE GO.
OR IS IT FUNDED ALL AT ONE TIME AS WE GO? OKAY. SO WE DO DRAWS ON THE LOAN, AND THEN UPON COMPLETION THERE'S A CERTIFICATION THAT ALLOWS IT TO GO INTO PERMANENT PAYOUT.
YEAH. AS WE GO DOCUMENTATION PAY APPS ARE SUBMITTED BY EMA TO THE DISTRICT.
AFTER THEY REVIEWED AND APPROVED, THEY COME TO THE FACILITIES DEPARTMENT.
DO WE PAY INTEREST ONLY DURING THE DRAW PERIOD? NO. SO ALL PAYMENTS ARE DEFERRED UNTIL COMPLETION, UNTIL COMPLETION OF THE OF THE PROJECT SOMETIME IN THE NEXT BUDGET CYCLE.
IT DEPENDS ON WHERE IT HITS THE BUDGET CYCLE.
WHEN DID YOU SAY THE THE FINISH DATE WAS 20 20TH DECEMBER OF 2025.
YEAH. SO THEN THAT WILL START AFTER THAT.
THAT PROGRAM OKAY, AND THE REASON WHY IT'S DRAWN OUT TO 2025, WE'VE ACTUALLY ONCE WE GET THESE CHILLERS ORDERED, BOARD APPROVES. WE'RE LOOKING AT CLOSE TO A YEAR TO GET THIS, SOME OF THIS EQUIPMENT IN ANYWHERE FROM SIX MONTHS TO A YEAR.
BOARD, ANY OTHER QUESTIONS ON THIS ITEM? IF NOT, MR. BOOKER, I INTERRUPTED YOU.
THAT IS A NEW AWARD REPLACEMENT.
IT IS A ONE YEAR CONTRACT WITH THE NOT TO EXCEED AMOUNT OF $375,000.
ANY QUESTIONS ON TOILET PAPER, MR. CHAIRMAN? MR. GLICK, COULD WE GO BACK TO ITEM C PLEASE? ON THE PURCHASE OF TRANSPORTATION PHOTO ID?
[00:50:04]
YES, SIR. MR. BOOKER, CAN WE REVERT BACK TO, ITEM C, WHICH I BELIEVE IS OUR PAGE 113? YEAH. COULD YOU GIVE US MORE EXPLANATION OF WHAT THAT'S FOR? BASICALLY, IT WILL BE USED BY THE TRANSPORTATION DEPARTMENT.DOCTOR GARRETT IS, CAN CERTAINLY GIVE YOU THE DETAILS OF HOW TRANSPORTATION WILL BE UTILIZING THAT.
THANK YOU. TO ENHANCE OUR TRANSPORTATION SYSTEM.
IT'S A ONE TIME PURCHASE, AND SO WHEN WE GOT TRANSFER ORDER THAT INCLUDED 15,000 RFID CARD.
SO IT'S AN ID CARD, BUT IT'S SO MUCH MORE YOU CAN USE IT TO, YOU KNOW, SCAN ONTO THE BUS.
YOU CAN USE IT IN THE LIBRARY, YOU CAN USE IT IN THE CAFETERIA LINE.
WE HAVE A MANIFEST ON A LAPTOP.
WE CAN SEE EXACTLY WHICH KID IS MISSING.
SO THE KIDS ALL HAVE REGULAR ID CARDS, RIGHT? IS THIS REPLACE THEM OR IS IT IN ADDITION TO IT WOULD REPLACE THEM FOR ALL 50 SOMETHING THOUSAND.
SO WE'RE GOING TO BE ABLE TO USE ESSER THREE FUNDS FOR THIS.
OKAY, AND THE 195,000 WILL COVER THIS YEAR'S.
YEP, AND WE'RE ALSO GETTING SOME PRINTERS WITH THAT BECAUSE THEY REQUIRE SPECIAL PRINTERS, AND SO WE'RE GETTING ALL OF THAT WITH THE 195 PROBABLY ABOUT 183, AND SO THE ID CARDS IS THIS STARTING NEXT SCHOOL YEAR OR THIS SCHOOL YEAR, WE CAN START ROLLING IT OUT AS SOON AS WE GET THE MATERIALS, BUT I BELIEVE WE HAVE ALREADY DONE TWO PILOT SCHOOLS THAT HAVE BEEN USING IT THIS YEAR.
OKAY. SO NOW LET'S SAY IT'S THE NEXT SCHOOL YEAR.
ARE WE AND AGAIN, THIS FUNDING WE KNOW IS COMING FROM ESSER, MR. VALENZUELA EXPLAINED THAT THOSE FUNDS WILL BE USED UP.
SO WHAT HAPPENS NEXT YEAR? WE WILL WE'LL HAVE WE'LL HAVE TO BUILD INTO OUR BUDGET MORE RFID CARDS FOR, BUT THE STUDENT CAN KEEP THEIR ID CARD, YOU KNOW, AND UNLESS IT'S NEW STUDENTS, WHICH WE ALREADY HAVE A LITTLE BIT OF A STOCKPILE, LET ME KNOW IF I'M MISSPEAKING.
OKAY, SO THERE WILL BE AN ONGOING COST, OUT OF 199 IN THE FUTURE, CORRECT? OKAY. THANK YOU, THANK YOU, THANK YOU SIR.
NOW WE'RE GOING TO SECTION TEN, WHICH IS RENEWAL BIDS.
YES, SIR. THIS IS THE CONTRACT THAT'S REQUIRED RENEWAL.
THIS YEAR, THERE IS A OPERATING INCREASE THAT'S PASSED ON TO THE DISTRICT.
THAT INCREASE IS GOING TO RESULT IN AN ADDITIONAL $80,000 TO THE EXISTING CONTRACT.
SO THE NEW AWARD WOULD BE $880,000.
ANY QUESTIONS? OKAY, MR. BOOKER, NUMBER BE TEN.
BE THE NEXT CONTRACT FOR YOUR CONSIDERATION IS THE PURCHASE OF PROFESSIONAL SERVICES 360-22.
THIS IS A CONTRACT THAT'S UTILIZED TO PROVIDE ENGINEERING SERVICES THROUGHOUT THE DISTRICT.
IT IS A REQUEST FOR QUALIFICATIONS WITH THE NOT TO EXCEED AMOUNT OF $1,450,000.
THANK YOU. BOARD. THAT GETS US THROUGH ITEM TEN.
LET'S GO TO ITEM 11 WHICH IS THERE'S ONE ITEM A, MR. BOOKER. YES, SIR. THIS THIS CONTRACT IS AN INCREASE IN THE, OFFICE SUPPLY CONTRACT.
WE DID AN ANALYSIS OF OUR CONTRACT SPEND AND RECOGNIZED RECOGNIZED THAT WE WOULD NEED THAT ADDITIONAL FUNDING OF THE NEW NOT TO EXCEED AMOUNT, WOULD BE $2,720,000.
SO WE'RE LOOKING AT A $720,000 INCREASE.
IF THAT TREND CONTINUES, WE WOULD NEED THAT MUCH MONEY.
[00:55:01]
OKAY. MR. BOOKER, THANK YOU.WE'LL NOW GO TO SECTION FIVE, WHICH IS EXECUTIVE SESSION.
[V. Executive Session]
EXECUTIVE SESSION WILL BE HELD FOR PURPOSES PERMITTED BY THE TEXAS OPEN MEETINGS ACT.TEXAS GOVERNMENT CODE, SECTION 551-001, ITEM A PURSUANT TO TEXAS GOVERNMENT CODE SECTION 551.071 PRIVATE CONSULTATION WITH THE BOARD'S ATTORNEY IN PERSON OR BY PHONE WHEN THE BOARD SEEKS THE ADVICE OF ITS ATTORNEY ABOUT ITEM ONE PENDING OR CONTEMPLATED LITIGATION. NUMBER TWO WOULD BE A SETTLEMENT OFFER, OR NUMBER THREE ON A MATTER IN WHICH THE CITY START OVER.
NUMBER THREE ON A MATTER IN WHICH THE DUTY OF THE ATTORNEY TO THE GOVERNMENTAL BODY UNDER THE TEXAS DISCIPLINARY RULES OF PROFESSIONAL CONDUCT OF THE STATE BAR OF TEXAS CLEARLY CONFLICTS WITH THIS CHAPTER.
NUMBER ONE, UNDER ITEM A WOULD BE DISCUSSION AND DELIBERATION REGARDING CLAUSE NUMBER 05-22-00855-CV . ALSO SECTION B WOULD BE PURSUANT TO TEXAS GOVERNMENT CODE SECTION 551.074 DELIBERATION REGARDING THE APPOINTMENT, EMPLOYMENT EVALUATION, REASSIGNMENT DUTIES, DISCIPLINE OR DISMISSAL OF A PUBLIC OFFICER OR EMPLOYEE, OR TO HEAR A COMPLAINT OR CHARGE AGAINST AN OFFICER OR EMPLOYEE.
SECTION C WOULD BE PURSUANT TO TEXAS GOVERNMENT CODE SECTION 551.076 DELIBERATIONS REGARDING SECURITY DEVICES OR SECURITY AUDITS.
BOARD. IT IS NOW 3:56 AND WE ARE IN EXECUTIVE SESSION.
OKAY, LADIES AND GENTLEMEN, IT IS NOW 4:31.
THERE IS NO FURTHER ACTION REGARDING THIS ITEM.
[VI. Adjournment]
DO I HEAR A MOTION FOR ADJOURNMENT? MOTION FOR ADJOURNMENT. SO MOVED.WE HAVE A MOTION FOR ADJOURNMENT.
WE'RE GOING TO TAKE A TEN MINUTE BREAK AND THEN WE WILL GO INTO THE BOND COMMITTEE.
* This transcript was compiled from uncorrected Closed Captioning.