[I. Call to Order and Determination of Quorum ]
[00:00:04]
>> GOOD AFTERNOON, LADIES AND GENTLEMEN.
THIS IS TUESDAY, JUNE 11, 2024.
THIS IS THE GARLAND INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES, FINANCE, FACILITIES, OPERATIONS COMMITTEE MEETING.
WE DO HAVE A QUORUM. MRS. HOGAN, DO WE HAVE ANY PUBLIC COMMENT TODAY? THERE'S NO NEED FOR ITEM 2,
[III. Superintendent's Message]
SO WE'LL SKIP ON TO ITEM 3.OUR FINE SUPERINTENDENT ENJOINING HIS SUMMER.
[LAUGHTER] JUST ALL THIS TIME OFF THAT HE HAS FOR RELAXATION AND STUFF, DR. LOPEZ.
>> OH, MY GOODNESS. I'M GOING TO WRITE THAT DOWN.
WE'RE CONCLUDING THE YEAR END, AND I JUST WANT TO THANK THE TEAM THAT GOT THE GRADUATIONS THROUGH FROM THE CCC TO OUR TRANSPORTATION TEAM.
IT WAS JUST SUCH A FINE, WELL ORCHESTRATED EVENT.
WE'RE LOOKING FORWARD TO 2025.
IT'S HARD TO IMAGINE THAT'S RIGHT AROUND THE CORNER.
THIS YEAR, THOUGH, OUR GRADUATIONS WILL END ON MEMORIAL DAY WEEKEND.
WE'RE LOOKING AT A WEDNESDAY TO START OFF OUR FIRST GRADUATION.
WE'LL HAVE TWO THURSDAY, TWO FRIDAY, AND THEN THREE SATURDAY.
IT'S GOING TO BE THE FIRST TIME IN A LONG TIME THAT THIS HAS HAPPENED FOR THE DISTRICT, SO WE'RE REALLY EXCITED ABOUT THAT.
WE'LL TURN IT BACK TO YOU, SIR.
[IV.A. Discuss Public Meeting]
WE'RE GOING TO START OUR AGENDA ITEMS FOR THIS MEETING.ITEM 4A, DISCUSS PUBLIC MEETING.
WE'RE GOING TO CONDUCT A PUBLIC HEARING.
PUBLIC MEETING, I'M SORRY, ON THE DISTRICT'S 2024-2025 BUDGET AND PROPOSED TAX RATE.
MR. DODD, YOU HAVE GOT THE PODIUM.
FINANCE COMMITTEE AND BOARD MEMBERS, DR. LOPEZ.
THIS IS THE ADVERTISEMENT THAT WE PUT IN THE PAPER ON JUNE 10.
THIS IS ALSO POSTED ON OUR WEBSITE THAT WE WILL HOLD A PUBLIC MEETING TO DISCUSS THE BUDGET ON JUNE 25, THE BEGINNING OF THAT BOARD MEETING IS AT 5:00 PM.
IT WILL BE HERE AT HARRIS HILL AND SO WE WILL HAVE A PRESENTATION THAT NIGHT FOR THAT.
I DIDN'T WANT TO GO THROUGH THE PRESENTATION AGAIN.
YOU'VE SEEN A LOT OF IT IN THE BUDGET WORKSHOP, BUT THIS IS WHAT WE DO POST FOR OUR PUBLIC HEARING AND PROPOSED TAX RATE.
I CAN GO THROUGH THIS OR IF YOU HAVE ANY QUESTIONS ON THIS.
>> MR. DODD, WE WENT THROUGH THIS IN DETAIL IN THE BUDGET MEETING JUST NOW.
BOARD, IF THERE'S ANY NEW IDEAS, THOUGHTS OR QUESTIONS COMMITTEE OR BOARD, WE CAN AIR THAT NOW.
IF NOT, THIS WILL BE PRESENTED AS AN ACTION ITEM.
>> THIS WILL BE A PUBLIC HEARING.
>> A PUBLIC HEARING IN THE BOARD MEETING. THANK YOU, MR. DODD.
RECEIVE BOARD OF TRUSTEES CONTRACT RENEWAL REPORT FOR JUNE 2024.
>> GOOD AFTERNOON TO MR. MILLER, MEMBERS OF THE BOARD OF TRUSTEES, TO DR. LOPEZ, WE DO HAVE BEFORE YOU YOUR CONTRACT RENEWAL REPORT FOR THE MONTH OF JUNE.
WE HAVE 15 CONTRACTS WHICH ARE SCHEDULED FOR RENEWAL WITHOUT ANY ACTION REQUIRED DUE TO NONE OF THE THRESHOLDS BY CH REGULATION WERE EXCEEDED.
HAPPY TO ENTERTAIN ANY QUESTIONS YOU MIGHT HAVE REGARDING THE CONTRACT REPORT.
>> ANY QUESTIONS OF MR. BOOKER, PRETTY STRAIGHTFORWARD THIS TIME.
NO EXCEPTIONS. BOARD SEEING NO QUESTIONS, AND THAT IS FINE, GOOD REPORT MR. BOOKER.
THIS IS A REVIEW OF THE APRIL 24 MONTHLY FINANCIALS.
THEY'VE BEEN IN OUR BOARD BOOK COMMITTEE AND BOARD, I'M SURE WE'VE HAD A CHANCE TO REVIEW THESE.
ARTURO, WOULD YOU MIND WALKING US THROUGH?
>> YEAH. THANK YOU, CHAIRMAN MILLER, BOARD OF TRUSTEES AND DR. LOPEZ.
I'M HAPPY TO REPORT THE APRIL 2024 FINANCIALS FOR GENERAL FUND AND ESSER.
AS OF APRIL, WE SPEND 77% OF OUR GENERAL FUND.
I'D LIKE TO MENTION THAT BECAUSE WE'RE IN PAYMENT CLASS 2, WE RECEIVE 50% OF OUR STATE PAYMENTS BETWEEN APRIL AND AUGUST.
AS OF JUNE 2, WE STILL NEED TO RECEIVE ANOTHER 100 MILLION FROM THE STATE.
I JUST WANTED TO MENTION THAT FACT.
ON THE ESSER SPENDING ON PAGE 20,
[00:05:03]
AS OF APRIL 2024, WE STILL HAD 12 MILLION ON THAT FUND, BUT I'M HAPPY TO ENTERTAIN ANY QUESTIONS YOU MIGHT HAVE.>> GETTING MY MICROPHONE TO WORK. THANK YOU.
COMMITTEE, ARE THERE ANY QUESTIONS OF ARTURO ON THIS ITEM? I DID HAVE SOME THOUGHTS ON JUST THE GENERAL BUDGET.
I THINK MR. VALENZUELA DID A GOOD JOB OF SAYING THAT WE GET PAID A COUPLE OF TIMES A YEAR FROM THE STATE.
WE HAVE ABOUT 100 MILLION THAT'LL BE COMING.
IT'S NOT PAID MONTHLY OR WEEKLY AS WE SPEND IT.
SO THAT'S ABOUT $100 MILLION WORTH OF INVESTMENTS THE STATE IS MAKING INTEREST OFF OF AT OUR EXPENSE, BUT THAT'S OKAY.
WE WILL COLLECT IT AS SOON AS WE CAN AS SOON AS A TRUE UP IS DONE, AND WE GET THE ACCOUNTING FOR THAT.
ANY OTHER QUESTIONS, IF NOT, WE WILL GO TO ITEM B3, REVIEW APRIL 24 TAX REPORT, KRISTI COOPER.
>> GOOD AFTERNOON, MR. MILLER, BOARD OF TRUSTEES, AND DR. LOPEZ.
THE ITEM PRESENTED TODAY IS THE APRIL COLLECTION REPORT REFLECTING 97.65% COLLECTED OF THE 2023 BASE TAX LEVY.
THERE WAS ONE OVERPAYMENT REFUNDED THAT EXCEEDED $500 DURING THE MONTH OF APRIL AND AS OF THIS AFTERNOON, WE'RE AT 98.18% COLLECTED FOR 2023 BASE TAX LEVY.
>> THAT IS GREAT. I'VE LOOKED AT COLLECTION RATES OF SOME OF THE OTHER DISTRICTS, AND WE'RE FARING VERY WELL WITH RESPECT TO THAT.
THANK YOU FOR YOUR EFFORTS AS WELL AS THAT OF OUR ATTORNEY FIRM THAT DOES A GOOD JOB OF COLLECTING OUR TAXES.
COMMITTEE, ANY QUESTIONS ON THIS? THANK YOU, MISS COOPER.
THIS IS CONSIDER RATIFICATION OF THE 2024 TAX REFUND RESOLUTION.
>> YES, MR. MILLER. WE ARE SEEKING BOARD APPROVAL FOR THE PROPERTY TAX REFUNDS, WHICH EXCEEDED $500 DURING THE 2024 FISCAL YEAR.
THE TOTAL AMOUNT REFUNDED WAS $757,782.76 WITH 80% OF THAT BEING REFUNDED BACK TO A MORTGAGE COMPANY DURING PEAK TAX SEASON.
I'LL BE HAPPY TO ANSWER ANY QUESTIONS THAT YOU MAY HAVE.
>> ANY QUESTIONS OF ANYBODY? MR. BEACH.
>> I JUST WANTED TO ASK REAL QUICK. ONCE WE RECEIVED THE CERTIFIED TAX RATE IN SEPTEMBER OR APPROVAL IN SEPTEMBER 24, WHEN WILL THE TAX NOTICES GO OUT TO THE CONSTITUENTS? WE GOT ROLLS OUT IN OCTOBER?
>> WE TYPICALLY HAVE THEM MAILED THE FIRST WEEK OF OCTOBER. YES, SIR.
>> JUST LETTING EVERYBODY BE PREPARED.
>> ANY OTHER QUESTIONS? THANK YOU AGAIN, MISS COOPER, AND NOW WE'LL GO ON TO ITEM C2.
CONSIDER APPROVAL OF BUDGET TRANSFERS AND AMENDMENTS TO THE 2023-2024 GENERAL FUND.
ALISA CORDOVA-LONG HAS JOINED US. THANK YOU.
>> GOOD AFTERNOON, CHAIRMAN MILLER, BOARD MEMBERS, DR. LOPEZ.
TODAY, WE HAVE THE JUNE BUDGET TRANSFERS AND AMENDMENT FOR THE GENERAL FUND.
WE HAVE OUR NORMAL BALANCE NEUTRAL BUDGET TRANSFERS THAT HAVE NO BUDGET IMPACT, AND THEN WE ARE ALSO ALIGNING THE FUNCTIONS FOR THE END OF THE YEAR.
WE DO HAVE A CHANGE IN THE STATE REVENUE, WHICH IS 1.9 MILLION FOR THE ADDITIONAL STATE AID THAT WAS FOR THE ADJUSTMENT OF LIMITATION ON THE TAX INCREASES ON THE HOMESTEAD OF ELDERLY AND DISABLED.
WE HAVE ONE ITEM FOR TWO MILLION DOLLARS, AND THIS IS FOR THE STORM REPAIRS ESTIMATION.
WE'RE PUTTING THOSE IN CAPITAL PROJECTS SINCE WE ARE ALREADY AT THE END OF THE MONTH, AND WE WANT TO MAKE SURE THEY CAN CONTINUE ON WITH REPAIRS LEADING INTO THE NEXT YEAR. DO WE HAVE ANY QUESTIONS?
>> IF YOU DON'T MIND OR MAYBE WHOEVER NEEDS TO, DR. LOPEZ, JUST TALK ABOUT THE STORM DAMAGE, THE DEDUCTIBLE, WHAT'S COVERED, WHAT'S NOT, JUST THE WHOLE PROCESS THAT WE'VE GONE THROUGH.
[00:10:10]
>> WE'RE STILL WORKING ON A LOT OF ESTIMATES RIGHT NOW ON THE STORM DAMAGE.
THIS IS MORE OF A PLACEHOLDER.
WE FEEL LIKE THAT IT WON'T GO OVER THIS.
BUT A LOT OF THE DIFFERENT COMPANIES THAT ARE HELPING US WITH HVAC AND DIFFERENT THINGS THAT HAPPENED BECAUSE WE HAD A LOT OF ROOFTOP UNITS THAT GOT MOVED, WHICH SOME OF THEM WERE HANGING OFF SIDE OF THE BUILDINGS.
EVEN HERE, WE HAD THE CAPS WHERE THE OLD CHILLERS WERE AT THAT WERE RIPPED OFF THE TOP OF THE BUILDING, AND THOSE HAVE SINCE BEEN PUT BACK ON, BUT WE'RE STILL GOING TO HAVE TO REPLACE THOSE.
BUT A LOT OF TREES DOWN, WE'LL PROBABLY FIND SOME MORE THINGS AS WE CONTINUE TO CLEAR OFF.
THERE'S STILL CUTTING WOOD AND GETTING IT WHERE IT CAN BE HAULED OFF.
THEN WE'VE HAD SOME DAMAGE TO ONE OF OUR FOOTBALL FIELDS THAT WILL PROBABLY BE THE MOST EXPENSIVE PART OF IT IS WHEN WE HAD A DOWN LIGHT POLE THAT LANDED AND BUSTED GLASS, AND WE'VE HAD STORM SINCE SO THAT GLASS HAS BEEN TRAVELING OVER THAT FIELD.
WE'LL HAVE TO REPLACE THOSE LIGHT POLES AND THE TURF ON THAT FIELD AND SO THAT WILL PROBABLY BE OUR BIGGEST ONE EXPENDITURE.
THEN WE ARE STILL, LIKE I SAID, EVALUATING AND GETTING QUOTES ON WHAT IT WILL COST BECAUSE EVERY TIME THOSE HVAC UNITS ON TOP MOVE, IT TEARS THINGS OUT, TEARS ALL THE TUBES AND PIPES ON THAT, SO WE'RE STILL WAITING ON THAT.
BUT I WANT TO GO AHEAD AND GET THIS TRANSFERRED SO WE CAN START AND DO OUR PURCHASE ORDER AND DIFFERENT THINGS SO WE CAN GET MOVING ON THAT.
>> JUST MENTION REAL QUICK, WHAT OUR DEDUCTIBLE WOULD BE ON ANY KIND OF DAMAGE.
>> ON WIND AND HAIL, AND OF COURSE, WE'RE GOING TO FIGHT ON THE FIELD A LITTLE BIT TO SEE IF THEY'RE PROBABLY GOING TO CONSIDER THAT WIND THAT BLEW DOWN THE THE POLE AT THE LIGHT POLE AT THE STADIUM.
BUT WE HAVE A FIXED $2.5 MILLION DEDUCTIBLE THAT HAS TO BE REACHED.
THEN IF WE REACH THE 2.5 MILLION, THEN ANY DAMAGE ON FACILITIES ALSO HAVE A PERCENTAGE, AND IT'S BASED OFF THE VALUE OF THAT FACILITY THAT THAT PERCENT IS.
IF IT'S A 3%, DON'T QUOTE ME ON THAT ON WHAT THAT [LAUGHTER] DEDUCTIBLE IS ON EACH FACILITY, BUT THAT WILL ALSO BE UP TO US TO COVER BEFORE INSURANCE ACTUALLY TAKES PART.
INSURANCE COMPANIES HAVE GOTTEN TO WHERE THEY WILL NOT HARDLY INSURE YOU ON WIND AND HAIL ANYMORE.
>> SINCE WE'RE TALKING ABOUT THIS, I'D LIKE TO TAKE THIS OPPORTUNITY TO THANK DR. LOPEZ, MR. DODD, AND THE MAINTENANCE STAFF.
I KNOW WE HAD TO CLOSE SCHOOL EARLY THREE DAYS, BUT THERE'S NO TELLING WHAT STILL COULD HAVE HAPPENED THIS WEEK WITH SOME OF THE SCHOOLS AND SOME OF THE AIR CONDITIONING AND SOME OTHER THINGS THAT COULD HAVE TAKEN PLACE, BUT I KNOW THAT IT'S BEEN ALL HANDS ON DECK.
I JUST WANT TO SAY THANK YOU FROM A BOARD PERSPECTIVE OF WHAT THE TOUGH DECISIONS YOU GUYS HAD TO MAKE, AND FOR ALL THE PEOPLE THAT HAVE PITCHED IN TO TRY TO MAKE THIS GET BACK TO NORMALCY.
BECAUSE I KNOW THE PARENTS PROBABLY WERE SAYING, WE WANT TO GO BACK TO SCHOOL.
WHEN SOME OF THOSE SCHOOLS STILL WE WOULD HAVE PROBABLY HAD TO REARRANGE KIDS TO OTHER CAMPUSES, EVEN IF WE HAD STILL BEEN IN THE SCHOOL YEAR.
WE'RE BLESSED IN SOME FORM OR FASHION THAT IT HAPPENED WHEN IT HAPPENED, BUT WE'RE ALSO BLESSED THAT WE GOT A GROUP OF PEOPLE THAT ARE COMING TOGETHER AS A FAMILY TO MAKE THIS RIGHT.
THANK YOU VERY MUCH FOR ALL YOUR EFFORTS.
>> ANY OTHER QUESTIONS? THANK YOU.
SEEING NONE, WE'LL MOVE ON TO ITEM C3.
CONSIDER APPROVAL OF THE FINAL AMENDED BUDGETS FOR 2023. MISS LONG, GO AHEAD.
>> THANK YOU. THIS ITEM IS TO CLOSE OUT THE BUDGET AMENDMENTS FOR THE YEAR.
WE'LL BE ASKING YOU TO TAKE ACTION ON THESE FINAL AMENDMENTS.
THIS FIRST ONE IS FOR THE GENERAL OPERATING FUND, AND THIS IS SIMILAR TO WHAT YOU JUST REVIEWED ON THE JUNE AMENDMENT.
THEN WE HAVE THE STUDENT NUTRITION SERVICES, AND THEN THE DEBT SERVICES FORM AS WELL.
[00:15:03]
ALL THESE NUMBERS ARE THE EXACT NUMBERS THAT YOU JUST SAW IN THE PROPOSED BUDGET WORKSHOP AS WELL.>> THANK YOU. ANY ADDITIONAL QUESTIONS HERE, BOARD? THANK YOU. WE'LL GO ON TO ITEM B4.
CONSIDER APPROVAL OF PROPOSED BUDGETS FOR GENERAL FUND, STUDENT NUTRITION SERVICES FUND, DEBT SERVICES FUND FOR 2024 AND 2025.
>> THANK YOU. WE'RE HERE TO PRESENT THE 2004 2005 BUDGET.
AS STATE MANDATES, WE ARE A JULY 1 THROUGH JUNE 30 DISTRICT.
THEREFORE, THE BOARD MUST APPROVE THE BUDGET NO LATER THAN JUNE 30.
SO WE WILL BE BRINGING THIS BACK TO YOU ON JUNE 25 FOR YOUR APPROVAL.
ON THAT DAY, WE'LL BE ASKING YOU TO APPROVE THE BUDGET BY FUNCTION FOR GENERAL, STUDENT NUTRITION SERVICES, AND DEBT SERVICES.
THE AMOUNTS LISTED HERE ARE THE EXACT SAME THAT WERE PRESENTED ON THE JUNE WORKSHOP EARLIER TODAY.
AT THE BOTTOM, YOU WILL SEE STATE MANDATES.
WE INCLUDED THE STATUTORILY REQUIRED PUBLIC NOTICE FOR REQUIRED POSTING AND LOBBYING, AND WE ARE STATING THAT THE COMPENSATORY BUDGET MEETS THE STATUTORY REQUIREMENTS IN THE OFFICIAL BUDGET.
>> BOARD, ANY QUESTIONS ON THIS PROCEDURE? THANK YOU. THAT'LL BE AN ACTION ITEM.
CONSIDER APPROVAL OF INDEPENDENT SOURCES OF INSTRUCTION FOR THE TRAINING OF INVESTMENT OFFICERS.
GOOD AFTERNOON, MISS ROUNTREE.
>> GOOD AFTERNOON, CHAIRMAN MILLER, PRESIDENT SELDERS, BOARD OF TRUSTEES, DR. LOPEZ.
THE NEXT FOUR ITEMS THAT YOU'LL SEE TONIGHT IN ACTION ITEM C ARE PART OF OUR ANNUAL REVIEWS REQUIRED BY CDA LEGAL AND LOCAL POLICIES.
THE FIRST ONE NUMBER 5 FOR YOUR REVIEW AND APPROVAL ARE THE INDEPENDENT SOURCES OF INSTRUCTIONS FOR YOUR INVESTMENT OFFICERS.
CDA LEGAL REQUIRES US TO HAVE ONGOING TRAINING AND INVESTMENT CONTROLS, SECURITY RISK, STRATEGY RISK, MARKET RISK, DIVERSIFICATION OF PORTFOLIO, AND COMPLIANCE WITH THE PUBLIC FUNDS INVESTMENT ACT.
THE LIST DETAILS THE ORGANIZATIONS FROM WHOM WE INTEND TO RECEIVE OUR TRAINING THAT IS REQUIRED BY OUR POLICY AND ALSO OTHER CERTIFICATIONS THAT WE HOLD.
I'LL BE GLAD TO ANSWER ANY QUESTIONS IF YOU HAVE THEM.
>> SINCE THESE ARE ALL RELATED, MISS ROUNTREE, WHY DON'T YOU GO AHEAD AND GO THROUGH 5, 6, 7, AND 8?
>> JUST TAKE US THROUGH THOSE, AND THEN WHEN YOU GET THROUGH WITH EIGHT, WE'LL PAUSE FOR ANY QUESTIONS.
>> THAT SOUNDS GREAT. ITEM NUMBER C FOR YOUR REVIEW AND APPROVAL IS OUR LIST OF QUALIFIED BROKERS.
CDA LEGAL AND CDA LOCAL REQUIRES THAT THE BROKERS INTERESTED IN DOING BUSINESS WITH THE DISTRICT BE PROVIDED A COPY OF OUR INVESTMENT POLICY AND ACKNOWLEDGE RECEIPT OF THE POLICY.
THEY ALSO REVIEW AND ACKNOWLEDGE REASONABLE PROCEDURES AND CONTROLS AND PROVIDE THE CERTIFICATIONS AND FINANCIAL INFORMATION THAT WE REQUEST FROM THE FIRM.
AND THIS LIST IS UNCHANGED FROM LAST YEAR'S APPROVED LIST.
ITEM NUMBER C, NUMBER 7 IS THE INVESTMENT POLICY REVIEW.
IN CDA LEGAL AND LOCAL, THE BOARD IS REQUIRED TO BOTH ACKNOWLEDGE THAT THE POLICY HAS BEEN REVIEWED AND ADOPT A WRITTEN STATEMENT STATING THAT IT HAS BEEN REVIEWED, AND IT IS UNCHANGED FROM PRIOR YEARS.
ITEM C NUMBER 8, FOR YOUR ANNUAL REVIEW AND APPROVAL IS A RESOLUTION DESIGNATING INVESTMENT OFFICERS FOR THE DISTRICT.
AS STATED IN CDA LEGAL, WE ARE REQUIRED TO ANNUALLY APPROVE BY JOB TITLE AND POSITION THAT THE CHIEF FINANCIAL OFFICER AND THE CASH MANAGER ARE DESIGNATED AS THE INVESTMENT OFFICERS FOR THE DISTRICT.
THE CDA LEGAL IS ATTACHED AND THE CERTIFICATE OF SECRETARY IS ATTACHED AS WELL.
>> THAT TAKES US THROUGH C8, BOARD.
ANY QUESTIONS ON THIS SUBJECT? AGAIN, THIS IS PROCEDURAL FOR TODAY, AND I'M SEEING NO QUESTIONS ON THAT.
THANK YOU FOR YOUR GOOD PRESENTATION.
CONSIDER APPROVAL OF RESOLUTION ALLOWING COMPENSATION TO STAFF MEMBERS FOR TIME MISSED DUE TO DISTRICT CLOSURE, DUE TO INCLEMENT WEATHER.
>> GOOD EVENING, CHAIRMAN MILLER, BOARD OF TRUSTEES, SUPERINTENDENT LOPEZ.
I PRESENT TO YOU A RESOLUTION FOR YOUR ACTION THAT APPROVES THE PAYMENT OF ALL EMPLOYEES WHO WERE UNABLE TO REPORT TO WORK DUE TO INCLEMENT WEATHER ON MAY 28 AND 29TH.
OUR FACILITIES AND SAFETY PREVENTED US FROM WORKING ON THOSE TWO DAYS, AND I ASK THAT YOU APPROVE THE RESOLUTION THAT ALLOWS US TO PAY EMPLOYEES WHO WERE UNABLE TO REPORT TO WORK.
I'M OPEN FOR ANY QUESTIONS YOU MAY HAVE.
>> ANYBODY WITH ANY QUESTIONS ABOUT THIS MATTER? I THINK WE LIVED THROUGH THIS ONE ENOUGH.
[LAUGHTER] I THINK I DO HAVE ONE QUESTION FROM MR. GLICK.
[00:20:07]
>> ARE WE GOING TO HAVE A SEPARATE ON THE NEXT DAY?
>> THEY REPORTED TO WORK ON THE 30TH OR THEIR SUPERVISORS TOLD THEM WHERE TO REPORT.
THERE WERE SOME FACILITIES WHERE EMPLOYEES WERE UNABLE TO REPORT, BUT THEY EITHER REPORTED TO A DIFFERENT FACILITY OR THEY WERE ABLE TO WORK REMOTELY.
>> THE ATTENDANCE OF STAFF WAS SUFFICIENT THAT WE DON'T HAVE TO ASK FOR A WAIVER?
WE DON'T NORMALLY ASK FOR WAIVERS FOR STAFF ATTENDANCE.
WE ASK FOR WAIVERS FOR STUDENT ATTENDANCE.
>> THAT'S ACTUALLY A GOOD FORESHADOWING OF WHAT'S TO COME, MR. GLICK [LAUGHTER] IN THE NEXT FEW COMMITTEES FROM HERE.
>> LET'S GO TO ITEM 10. THIS IS C10.
I'LL TELL YOU WHAT WE'LL DO, MR. BOOKER, EVERYTHING UNDER 10, ALL THE WAY, WE'RE GOING TO PULL F.
>> ITEM F, BOARD, WHICH I BELIEVE IS PAGE 116 IN YOUR BOARD BOOK.
BUT, MR. BOOKER, IF YOU WILL GO THROUGH A, B, C, D, E AND G FOR NEW BIDS. THANK YOU.
>> YES, SIR. ONCE AGAIN, TO MR. MILLER, MEMBERS OF THE BOARD OF TRUSTEES, TO DR. LOPEZ.
THE FIRST CONTRACT WE HAVE FOR YOUR CONSIDERATION IS THE PURCHASE OF DISPOSABLE PRODUCTS, WHICH IS UTILIZED BY OUR STUDENT NUTRITIONAL SERVICES.
IT IS A NEW AWARD REPLACEMENT.
THERE'S OVER 100 DIFFERENT LINE ITEMS WITH THE NOT TO EXCEED AMOUNT FOR THAT CONTRACT TO BE $1.9 MILLION.
THAT WILL BE USED PRIMARILY BY STUDENT NUTRITIONAL SERVICES FOR DISPOSABLE PRODUCTS.
THE NEXT CONTRACT FOR YOUR CONSIDERATION IS THAT'S GOING TO BE CONTRACT NUMBER 13-25, THE APPROVAL OR PURCHASE OF METAL DETECTORS AND SUPPLIES.
THAT WILL BE UTILIZED BY THE SECURITY AND SAFETY DEPARTMENT TO ENSURE THAT WE HAVE THE EQUIPMENT NECESSARY.
IT IS A NEW AWARD REPLACEMENT.
THE AWARDED VENDOR IS GARRETT ELECTRONICS, NOT TO EXCEED THE AMOUNT OF $250,000 PAID FOR WITH GENERAL FUNDS.
THE NEXT CONTRACT FOR YOUR CONSIDERATION IS THE PURCHASE OF BASEBALL EQUIPMENT AND SOFTBALL UTILIZED BY OUR ATHLETIC DEPARTMENT.
EXHIBIT A IDENTIFIES THE VENDORS THAT ARE BEING AWARDED CONTRACTS.
IT IS A NEW REPLACEMENT AWARD WITH ONE YEAR WITH FOUR ANNUALLY RENEWABLE OPTIONS WITH A NOT TO EXCEED AMOUNT OF $200,000.
THE NEXT CONTRACT FOR CONSIDERATION IS A ONE YEAR CONTRACT FOR THE PURCHASE OF CELLULAR EQUIPMENT, WHICH INCLUDES CELL PHONES AND HOTSPOTS TO GIVE ADDITIONAL ACCESS TO THE INTERNET.
THAT IS A ONE YEAR CONTRACT WITH T MOBILE.
IT IS CONTRACT 250-25-01 WITH A NOT TO EXCEED ANNUAL AMOUNT OF TWO MILLION DOLLARS AID OUT OF THE GENERAL FUND.
THE NEXT CONTRACT IS FOR THE PURCHASE OF STAFF DEVELOPMENT SERVICES.
ONCE AGAIN, JUST TO BRING TO YOUR ATTENTION, THIS IS ONE OF THOSE CONTRACTS THAT DOES ALLOW THE DISTRICT USING THE EXTENDED RFP TO ADD SERVICES THROUGHOUT THE CONTRACT TERM.
THIS PARTICULAR CONTRACT IS DEDICATED TO THOSE THAT ARE PROVIDING STAFF DEVELOPMENT SERVICES.
THERE'S A LIST OF THE APPROVED SUPPLIERS LISTED AS EXHIBIT A WITH A NOT TO EXCEED AMOUNT OF $705,000 THAT IS FUNDED OUT OF THE FEDERAL FUND 255.
>> THAT TAKES US THROUGH THE ITEMS THAT WERE NOT BEING PULLED, THE ONE ITEM NOT BEING PULLED.
I DO HAVE A QUESTION BACK ON B, THE WALK IN COOLER FREEZER REPLACEMENTS.
JUST REMIND ME, I THOUGHT WE DID SOME MAJOR STUFF TO THAT A COUPLE OF YEARS AGO.
IS THIS A REPLACEMENT OF WHAT WE REPLACED OR WHAT IS THIS?
>> THIS PARTICULAR CONTRACT WAS DESIGNED SPECIFICALLY FOR NINE ELEMENTARIES AND MEMORIAL.
SO THOSE ARE THE NINE ELEMENTARIES THAT WERE IDENTIFIED BY SNS, AND ONE WAS MEMORIAL FOR REPLACEMENT.
SO IT WASN'T DISTRICT WIDE, IT WAS JUST FOR THOSE SPECIFIC FACILITIES.
>> SO THESE ARE NOT REPLACING WHAT WE ALREADY REPLACED?
[00:25:01]
>> THAT IS MY UNDERSTANDING THAT THESE NINE AND THE ONE FROM MEMORIAL HIGH SCHOOL WERE THE ONLY ONES THAT WOULD BE AFFECTED BY THIS CONTRACT.
>> JUST QUICKLY, AND IT'S JUST A COMMENT ON ITEM D ON THE CONSIDERED APPROVAL OF PURCHASE BASEBALL EQUIPMENT AND SOFTBALL EQUIPMENT.
THAT DOESN'T HAVE ANYTHING TO DO WITH ANY UNIFORMS AT ALL OF THE BRANDING THAT WE HAVE WITH NIKE, ADIDAS THAT SOME OF THE CAMPUSES ARE USING. IS THAT CORRECT?
>> THAT'S A COMPLETELY DIFFERENT.
>> THAT IS A DIFFERENT CONTRACT, THE EXCLUSIVE APPAREL CONTRACT.
THAT IS A DIFFERENT CONTRACT. YES, SIR.
>> ANYBODY? MR. GLICK, DID YOU HAVE A QUESTION? ANYBODY ELSE? THANK YOU.
WHY DON'T WE MOVE THEN TO ITEM 11, MODIFICATION OF AWARDED BIDS. MR. BOOKER?
>> YES, SIR. THAT NEXT CONTRACT FOR YOUR CONSIDERATION IN THIS PARTICULAR CONTRACT, LET ME GET TO, GET CAUGHT UP.
THIS IS A MODIFICATION OF AWARD OF CONTRACT 215-21 UTILIZED BY THE MAINTENANCE TRADES.
THE COMPANY THAT ORIGINALLY WAS SUBMITTED TO THE BOARD OF TRUSTEES WAS DEEN IMPLEMENT COMPANY.
THEY'VE HAD A NAME CHANGE TO DEEN KUBOTA LIMITED LLC.
THAT IS THE ONLY CHANGE TO THE CONTRACT IS JUST A MODIFICATION OF AWARD.
THERE'S NO CHANGE IN THE PREVIOUSLY AWARDED AMOUNT APPROVED BY THE BOARD OF TRUSTEES.
>> SAME LEGAL ENTITY, THEY'RE JUST CHANGING NAME?
>> ANY QUESTIONS ON THIS BOARD? THANK YOU, MR. BOOKER.
LET'S GO ON TO NUMBER 12A. GO AHEAD, MR. BOOKER.
>> YES, SIR. THE NEXT CONTRACT IS AN INCREASE IN AWARD FOR HVAC EQUIPMENT, SUPPLIES CONTRACT 214-24-08.
IT IS A ONE YEAR CONTRACT WITH ONE ANNUALLY RENEWABLE OPTION.
WE ARE INCREASING IT AN ADDITIONAL $450,000 PREVIOUSLY AWARDED FOR 50,000, BUT DUE TO THE ADDITIONAL HVAC EQUIPMENT REPAIRS AND REPLACEMENT, WE'RE RECOMMENDING THAT $450,000 INCREASE TO FACILITATE WITH A NEW NOT TO EXCEED AMOUNT OF $500,000 PAID FOR OUT OF GENERAL FUNDS.
ONCE AGAIN, THAT'S FOR HVAC EQUIPMENT, SUPPLIES, SERVICES, AND REPAIRS.
>> AND MR. BOOKER, THAT'S THIS YEAR'S GENERAL FUND BUDGET, RIGHT?
>> ALL RIGHT. AND THEN ITEM B.
>> THE NEXT INCREASE BEFORE YOU FOR CONSIDERATION IS THE INCREASE FOR CONTRACT 293-24-01.
THAT CONTRACT IS UTILIZED SPECIFICALLY IN THIS CASE, FOR THOSE THAT ARE REPLACING OBSOLETE TECHNOLOGY FOR THE DEAF AND HARD OF HEARING.
ALSO, THERE WAS AN INCREASE IN NUMBER OF STUDENTS WHO HAD RECOGNIZED NEEDED SERVICES.
SO DUE TO THE OBSOLETE EQUIPMENT THAT NEEDED TO BE REPLACED AS WELL AS THE ADDITIONAL SERVICES THAT NEEDED TO BE RENDERED, THE DISTRICT IS REQUESTING AN INCREASE OF $75,001 TO MAKE THE NEW AWARD $150,000.
THAT WILL BE PAID FOR OUT OF THE GENERAL FUND 199.
>> COMMITTEE OR BOARD, ANY QUESTIONS ON THIS ITEM? IF NOT, I BELIEVE THAT WRAPS UP, MR. BOOKER.
OUR NEXT ITEM TO THIS COMMITTEE IS ITEM 5, AND IT HAS TO DO WITH THE EXECUTIVE SESSION.
MICHELLE OR DR. LOPEZ, DO WE HAVE ANY NEED FOR EXECUTIVE SESSION TODAY?
>> NO, SIR. BUT ON A CAVEAT, THERE'S ONE ITEM THAT DIDN'T MAKE THE AGENDA.
IT'S GOING TO BE WHAT WAS TALKED ABOUT EARLIER, THE DAMAGE TO SACHSE FOOTBALL, THE NEW FIELD TURF, THE LIGHTING, AND THE TRACK.
WE'RE TRYING TO GET IT PRESSED TO BE ENTIRELY ADDRESSED FOR OUR JUNE MEETING SO WE COULD HAVE THAT STARTED IN THE SUMMER MONTHS AND HOPEFULLY COMPLETED BY THE TIME THE SEASON STARTS.
THAT WILL BE ON THE AGENDA, BUT WAS NOT IN COMMITTEE.
>> MR. SELDERS, DO YOU EXPECT THAT ON THE AGENDA? IT'S NOT ON THIS ONE, BUT IT'LL BE ON THAT ONE.
THEN WE DO NOT HAVE A NEED FOR EXECUTIVE SESSION, SO IT IS 3:30, AND I'M LOOKING FOR MOTION TO ADJOURN.
[VI. Adjournment]
>> THANK YOU, MR. GLICK. [LAUGHTER]
* This transcript was compiled from uncorrected Closed Captioning.