GOOD EVENING. [00:00:03] THIS IS. IT'S 4:00, AND I'M CALLING TO ORDER THE GARLAND INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES SPECIAL MEETING FOR TUESDAY, DECEMBER [I. Call to Order and Determination of Quorum] 17, 2024. I DETERMINED THAT A QUORUM IS PRESENT, AND WE WILL PROCEED WITH OUR AGENDA AS PRINTED. MISS HOGAN, DO WE HAVE ANY PUBLIC FORUM COMMENTS? NO. THANK YOU. ALL RIGHT. THAT'S THE CASE WE'LL MOVE TO ITEM THREE, SUPERINTENDENT'S MESSAGE, DOCTOR LOPEZ. [III. Superintendent's Message] WELL, WE WANT TO WELCOME EVERYBODY AS WE'RE GOING INTO THE HOLIDAY SEASON. WE GOT A FEW ITEMS ON THE AGENDA FOR OUR BOND PROGRAMS. I THINK EVERYBODY'S STARTING TO SEE SOME CONSTRUCTION GOING ON ACROSS THE DISTRICT. THERE'S A LOT OF INFRASTRUCTURE THAT'S STARTING TO BE DONE, TOO, WHICH WE'LL SEE ON TWO OF THE BID ITEMS TODAY. SO I'LL TURN IT BACK OVER TO YOU, PRESIDENT SELDERS. THANK YOU. WE'LL NOW MOVE TO ITEM FOUR INFORMATION ITEMS, WHERE 4A WE WILL RECEIVE THE PRESENTATION ON BOND 2023 PROGRAM SUMMARY UPDATE MR. [IV.A. Receive Presentation on Bond 2023 Program Summary Update - Javier Fernandez] FERNANDEZ. GREAT. GOOD AFTERNOON. PRESIDENT SELDERS, MEMBERS OF THE BOARD. DOCTOR LOPEZ, WE'RE HERE TODAY TO PRESENT TO YOU OUR DECEMBER BOARD BOND SUMMARY UPDATE. AS YOU RECALL, THERE WERE THREE PROPOSITIONS WITHIN THE BOND REFERENDUM PROPS A, B, AND C. AN UPDATE ON THE PHASE ONE BID PACK ONE, OUR SOFTBALL AND BASEBALL IMPROVEMENTS, OUR NAAMAN FOREST AND ROWLETT AND SACHSE THAT CLOSE OUT OF THAT PROJECT IS STILL SCHEDULED FOR THIS MONTH. AND ON LAKEVIEW CENTENNIAL NORTH, GARLAND HIGH SCHOOL, SOUTH GARLAND HIGH SCHOOL. WE HAVE SOME PHOTOS THERE. WE'VE GOT SOME COLLECTOR DRAINS. THE GRADING AND THE CURVES HAVE BEEN COMPLETED ON THE SOFTBALL FIELDS AND THE BASEBALL FIELDS. THE COLLECTOR DRAINS ARE COMPLETED. WE HAVE ALSO COMPLETED AN ADA PARKING AREA FOR OUR LAKEVIEW CENTENNIAL BASEBALL. SO WITH THAT ADO, THERE IS SOME CORRECTIONS THAT NEED TO BE MADE ON THAT LAKEVIEW CENTENNIAL BASEBALL PARKING THAT WE ARE WORKING THROUGH WITH THE CONTRACTOR. AND SO WE ARE AWARE OF THAT, SOME DRAINAGE ISSUES THAT WE'RE WORKING THROUGH THAT. OUR PART THREE GARLAND HIGH SCHOOL, THE SITE ACQUISITION IS ACTUALLY COMPLETE NOW, OUR PHASE TWO AND ABATEMENT PROPOSALS, THOSE WERE RECEIVED THIS MONTH. AND WE'RE REVIEWING THOSE. WE'RE STILL ON SCHEDULE TO DO A DEMOLITION CSP IN MARCH OF NEXT YEAR. AND OUR NEW SOFTBALL BASEBALL COMPLEX DESIGN WILL BE FINISHED IN APRIL OF NEXT YEAR. THESE ARE SOME PHOTOS YOU SEE OF OUR SOFTBALL AND BASEBALL COMPLEXES AT SOUTH GARLAND. YOU SEE, THE LEFT IS THE SOFTBALL AND ON THE RIGHT IS THE BASEBALL. THIS IS NORTH GARLAND HIGH SCHOOL SOFTBALL ON THE LEFT AND BASEBALL ON THE RIGHT. AND THIS IS LAKEVIEW CENTENNIAL. AS A REMINDER, LAKEVIEW CENTENNIAL SOFTBALL IS ACTUALLY A NEW LOCATION. SO OUR FIELD HOUSES AND MACS, THAT'S PHASE ONE, BID PACK 2. WE HAVE THAT INVOLVES SEVEN COMPREHENSIVE HIGH SCHOOLS IN THE MUNICIPALITY. PROCESS IS STILL GOING THROUGH. I CAN REPORT TO YOU TODAY THAT WE'VE BEEN ABLE TO ACCOMPLISH ONE FOR NAAMAN FOREST HIGH SCHOOL. WE WILL BE PERFORMING OUR PRE-CON MEETING WITH THE CITY THIS THURSDAY. THAT IS OUR FINAL STEP BEFORE WE ACTUALLY ISSUE A SITE PERMIT FOR THAT SITE. AND SO WE'LL BE DOING THAT THURSDAY MORNING, AND WE'LL PROCESS THE PERMITTING FEES FOR ALL OF THAT. AND WE SHOULD BE ABLE TO GET STARTED ON NAAMAN FOREST AS FAR AS THE CONSTRUCTION OF THE BUILDING. IF YOU DRIVE BY NAAMAN FOREST, YOU'LL SEE THAT THE TENNIS COURTS THAT WERE THERE HAVE NOW BEEN DEMOLISHED THAT WORK HAD ALREADY PROGRESSED. SO NOW THAT WE'RE ABLE TO MOVE FORWARD WITH THE BUILDING THERE, SO WE'RE REALLY GOING TO BE MOVING HARD AND HEAVY THERE. SO IT WILL BE A LOT OF MOVING OF DIRT THAT YOU'LL SEE THERE REAL SHORTLY. OUR SWPPP DOCUMENTS ARE IN THE PROCESS. WE'RE STILL WORKING ON THOSE FOR THE REMAINING CAMPUSES. AS YOU SEE THERE NAAMAN FOREST DEMOLITION THAT I JUST REFERENCED, THAT IS COMPLETE. CONSTRUCTION FENCING IS STILL ONGOING FOR THAT, FOR THAT PROJECT. AND AS A REMINDER, THIS PROJECT IS INVOLVES PROP A AND PROP B, SO IT'S A COMBINATION OF TWO PROPS. OUR FREEMAN ELEMENTARY THE BUILDING DEMOLITION WANTED TO LET YOU KNOW THAT AS OF THIS MONTH, THE BUILDING DEMOLITION FOR THAT PROJECT IS NOW COMPLETE. SO WE'VE REMOVED THE BUILDING, THE FOUNDATIONS AND EVERYTHING THAT WAS RELATING TO THAT BUILDING IS NOW IS NOW GONE. [00:05:03] CONSTRUCTION DOCUMENTS FOR THIS ONE ARE COMPLETE. WE ACTUALLY HAVE ISSUED SOLICITATIONS WITH THE CONSTRUCTION MANAGER AT RISK. THOSE SOLICITATIONS WERE ISSUED THIS MONTH, AND WE ARE ON SCHEDULE, STILL ON TRACK TO START CONSTRUCTION IN FEBRUARY. WE'VE ACTUALLY ALSO DONE THE PERMITTING. SUBMISSIONS OVER TO THE CITY FOR THIS PROJECT AS WELL. THIS IS A PHOTO OF THE FREEMAN SITE WITH THE REMOVAL OF THE FORMER BUILDING THAT WAS THERE. ON KIMBERLIN HILLSIDE, KIMBERLIN ACADEMY FOR EXCELLENCE THAT PROJECT IS ALSO COMPLETE FROM THE DEMOLITION. THAT IS OUR GMP NUMBER ONE THAT IS FINISHED AND WE ARE ACTUALLY ISSUING SOLICITATIONS. AT THE END OF THIS WEEK, WE WILL BE ISSUING SOLICITATIONS FOR THE CMAR FOR THAT. SO A LITTLE BIT AHEAD OF THE SCHEDULE, WE SAID JANUARY, BUT IT'S GOING TO BE RIGHT BEFORE WE GO FOR BREAK. AND THIS ONE HAS A CONSTRUCTION START DATE OF MARCH THE 25TH. SO PHOTO OF THE HILLSIDE PROPERTY. AND JUST AS A REMINDER FOR THE COMMUNITY, WE CONTINUE TO CALL IT HILLSIDE KIMBERLIN BECAUSE IT IS THE HILLSIDE PROPERTY. BUT WHEN THE BUILDING IS COMPLETE, IT WILL BE NAMED THE KIMBERLIN ACADEMY FOR EXCELLENCE. PRESIDENT SELDERS. YES. JUST REAL QUICK WHAT'S THE ORIENTATION OF THIS PICTURE? IS THAT TOWARD THE EAST? ABSOLUTELY. THIS IS ACTUALLY THIS IS KIMBERLIN. SO THIS IS. YES, SIR. THIS IS TOWARDS THE EAST. AND THE TREES YOU SEE THERE ARE THE TREE LINE FOR THE CREEK THAT'S BEHIND THE PROPERTY. YES, SIR. THAT TREE THAT YOU SEE AT THE VERY BEGINNING OF THE FRONT THE RIGHT PORTION OF THE PROPERTY. YES. HILLSIDE. YES, SIR. YEAH. DID I DID I SAY KIMBERLIN? I'M SORRY, I APOLOGIZE. YES. IT'S THE HILLSIDE PROPERTY, BUT WILL BE OUR KIMBERLIN CAMPUS. YES, SIR. ANY OTHER QUESTIONS? ALL RIGHT. THANK YOU. OKAY. ON THE PHASE ONE BID PACK 5, LAKEVIEW CENTENNIAL HIGH SCHOOL, NAAMAN FOREST HIGH SCHOOL. WE HAVE COMPLETED ALL OF OUR MEETINGS, AND CONSTRUCTION DOCUMENTS WILL BE DONE AT THE END OF THIS MONTH. WE PLAN ON ISSUING A SOLICITATION IN JANUARY FOR THIS PROJECT WITH A CONSTRUCTION START DATE OF APRIL, THE 20TH OF 2025. SO WE CONTINUE TO MOVE FORWARD WITH THIS PROJECT HERE. I CAN REPORT IT ON OUR PLAYGROUNDS. WE ACTUALLY DID A CSP SOLICITATION FOR THIS ONE. THE CSPS ARE ACTUALLY PERFORMED IN-HOUSE THROUGH OUR PROCUREMENT GROUP, SO THAT IS POSTED ON OUR WEBSITE. THAT HAS BEEN POSTED AND WE ARE RECEIVING RESPONSES AND COMMENTS BACK ALREADY ON THE SOLICITATION. AND OUR GOAL IS TO COME BACK TO THE BOARD IN MARCH FOR A RECOMMENDATION. THE SAME FOR THE FENCING PROJECT THAT HAS ACTUALLY GONE OUT TO THE WHAT I CALL THE MARKET. SO THAT IS ALSO A CSP AND OUR PROCUREMENT GROUP IS MANAGING THAT PROCESS. THAT ONE ALSO IS ON OUR WEBSITE AND IT'S AVAILABLE FOR DOWNLOAD REVIEW FROM OUR COMMITTEE COMMUNITY. SO THAT PROJECT IS THERE AS WELL. WE EXPECT TO BRING THAT ONE ALSO BACK TO THE BOARD IN MARCH FOR A RECOMMENDATION. ON THE PHASE ONE BID PACK 9, PHASE TWO AND PHASE THREE BID PACK 9 THESE ARE ALL THE FIRE ALARM PROJECTS. THERE ARE QUITE A FEW. AND SO, AS I STATED BEFORE, RATHER THAN TO GO BACK AND FORTH WITHIN THE PRESENTATION, WE'VE KIND OF SUMMARIZED EVERYTHING THAT RELATES TO FIRE ALARM IN ONE SLIDE AND ALONG WITH THE SECURITY CAMERAS ON ANOTHER SLIDE AND AND SO FORTH. SO ON THIS PARTICULAR ONE, PHASE ONE, THERE'S ACTUALLY SEVEN CAMPUSES, ETHRIDGE AND PARSONS, THAT WORK IS ACTIVELY ONGOING AND THE WORK IS BEING PERFORMED AFTER HOURS ARE BRANDENBURG DESIGN HAS BEEN APPROVED BY THE FIRE DEPARTMENT, SO THAT ONE IS IN THE PROCUREMENT PROCESS OF GETTING A PURCHASE ORDER FOR THAT, SO WE CAN START COMMENCING THAT WORK. THE PROPOSAL HAS BEEN RECEIVED FOR PHASE TWO. YOU CAN SEE O'BANION ABBETT, BACK, SOUTHGATE AND CISNEROS. THOSE PROPOSALS HAVE BEEN RECEIVED WE'RE REVIEWING THOSE AND WE WILL SUBMIT THOSE AS A PURCHASE REQUISITION. WE'RE CONDUCTING OUR SITE SURVEYS FOR THE PHASE THREE FOR THE FIRE ALARM REPLACEMENTS FOR THOSE. SO QUITE A BIT OF WORK ON THE FIRE ALARMS THAT HAS ACTUALLY TAKEN PLACE AT THIS TIME. JUST A QUESTION. JAVIER. MR. GLICK. YEAH. ON WHAT ROLE DOES THE FIRE DEPARTMENT ACTUALLY PLAY IN THE DESIGN OF THE FIRE SYSTEM? [00:10:04] ABSOLUTELY. WELL, THANK YOU. AND, MR. GLICK, THANK YOU FOR ASKING THAT QUESTION. IT'S A VERY GOOD QUESTION. THE FIRE ALARM SYSTEM MUST BE REVIEWED AND APPROVED. THE DESIGN MUST BE REVIEWED AND APPROVED BY THE FIRE DEPARTMENT BEFORE ANY WORK CAN COMMENCE. AND SO THE DESIGNER, THE CONTRACTOR IN THIS PARTICULAR CASE, WHEN YOU TALK ABOUT FIRE ALARM, THE FIRE ALARM CONTRACTOR IS ACTUALLY CERTIFIED TO DRAW AS WELL. SO HE'S A INSTALLER SLASH DESIGNER AT THE SAME TIME. IT'S VERY NORMAL PRACTICE WITHIN THE FIRE ALARM INDUSTRY. SO THEY'RE DRAWING THE FIRE ALARM DESIGNS AND THEY'RE SUBMITTING THEM TO THE FIRE DEPARTMENT FOR REVIEW. THE FIRE DEPARTMENT HAS TO REVIEW THOSE DRAWINGS AND ACCEPT THEM BEFORE WE WILL ACTUALLY COMMISSION A PURCHASE ORDER TO DO THE WORK. YES, SIR. THE PHASE ONE BID PACK 10, PHASE TWO, THREE, BID PACK 10. AGAIN, THOSE ARE ALL COMBINED FOR YOU HERE. ON THE SECURITY CAMERA REFRESH THE CAMPUSES THAT YOU SEE IS PHASE ONE THAT DESIGN WORK IS IN PROGRESS RIGHT NOW. AND THE PHASE TWO AND THE PHASE THREE. THIS IS AND AGAIN, WHEN WE TALK ABOUT HOW A PROJECT COMMENCES PHASE TWO AND THREE, THEY'RE IN THE DISCOVERY AND PLANNING STAGE THAT'S A VERY FIRST STAGE OF ANY PROJECT IS THE DISCOVERY AND PLANNING. AFTER YOU UNDERSTAND THE DISCOVERY AND PLANNING, THEN YOU MOVE INTO THE DESIGN PHASE. SO THE PHASE ONE, YOU WOULD SAY IT'S A STEP AHEAD OF THE PHASE TWO AND THREE. IT'S GOING TO GIVE YOU A PERSPECTIVE OF WHERE WE ARE AT IN THIS SPECIFIC PROJECT. OKAY. THE ACCESS CONTROL PROJECTS, THEY PERTAIN TO PHASE ONE BID PACK 11, PHASE TWO BID PACK 11 AND PHASE THREE BID PACK 11. PHASE ONE HAS NINE CAMPUSES. PHASE TWO AND PHASE 3, TEN RESPECTIVELY. DESIGN PROPOSAL, WE'VE COMPLETED THE SITE WALKS FOR PHASE ONE AND DESIGN PROPOSALS WERE RECEIVED IN DECEMBER. WE'RE REVIEWING THOSE AND WE WILL BE SUBMITTING THOSE DESIGNS FOR PURCHASE REQUISITION FOR THE ACCESS CONTROL FOR THOSE SPECIFIC CAMPUSES. AND WE ARE ACTUALLY ACTIVELY WORKING IN DISCOVERY AND PLANNING STAGE FOR BOTH PHASE TWO AND PHASE THREE. OUR DOOR HARDWARE AND KEYING THAT 64 CAMPUSES THAT WE'RE WORKING ON THERE. OUR HIGH SCHOOL PURCHASE ORDERS HAVE BEEN EXECUTED. OUR MIDDLE SCHOOL PURCHASE ORDERS. THEY'RE ACTUALLY IN PROCESS. AND OUR ELEMENTARY AND ALTERNATIVE PROGRAM PROPOSALS, THOSE ARE IN DEVELOPMENT. WE'VE MET WITH THE VENDOR THAT IS WORKING THROUGH THAT WITH US. WE'VE LOOKED AT THEIR DESIGNS AND WHAT THEY HAVE WALKED AND THE SPECIFIC DOORS AND HARDWARE THAT WE ARE SEEING IN OUR CAMPUSES. WE'RE REVIEWING ALL THAT AND THEN DEVELOPING OUR PURCHASE REQUISITIONS FOR THAT. THE INSTALLATION IS ACTUALLY GOING TO COMMENCE NEXT MONTH. WE WILL START WITH OUR HIGH SCHOOLS, AND THAT'S WHERE WE WILL BE CHANGING OUT THE DOOR HARDWARE AND KEYING. AGAIN, THIS PROJECT HERE FOR OUR COMMUNITY EDIFICATION. THIS ALLOWS US TO MINIMIZE THE NUMBER OF KEYS THAT OUR CAMPUSES ARE CARRYING, THE MYRIAD NUMBER OF KEYS THAT THEY CARRY. SO THIS IS REALLY A AN ENHANCEMENT TO OUR SAFETY THAT WE HAVE WITHIN OUR CAMPUSES REALLY GOING TO BENEFIT OUR CAMPUSES TREMENDOUSLY BY MINIMIZING THE NUMBER OF KEYS THAT THEY ACTUALLY CARRY. WHILE THAT MAY SEEM LIKE A VERY SMALL GESTURE, IT'S A VERY BIG A VERY BIG THING THAT WE'RE DOING WITHIN OUR DISTRICT. PHASE TWO THE ELEMENTARY NUMBER THREE, WHICH IS OUR LINDA GRIFFIN ELEMENTARY. GOING FORWARD THIS THIS PROJECT HERE WILL NOW BE REFERENCED AS THE LINDA GRIFFIN ELEMENTARY, NOT ELEMENTARY NUMBER THREE, IN OUR PRESENTATIONS AS WE MOVE FORWARD BUT WE HAVE COMPLETED OUR CAPACITY STUDIES FOR THIS CAMPUS. WE HAVE COMPLETED OUR PLANNING MEETINGS THAT WERE SCHEDULED IN DECEMBER. WE'VE ACTUALLY DONE CHARETTES THIS MONTH WITH THE CAMPUSES, THE CONSOLIDATION CAMPUSES. WE'VE DONE THAT. WE'VE ALSO MET WITH OUR DEPARTMENTS WITHIN THIS. AND SO WE ARE WORKING VERY DILIGENTLY TO REALLY CREATE A WONDERFUL PROGRAM, A WONDERFUL CAMPUS FOR OUR COMMUNITY. WITHIN THAT LOCATION. SO WE'RE LOOKING REALLY FORWARD TO WORKING WITH WRA, WHO IS THE ARCHITECT OF RECORD FOR THIS PROJECT. OKAY. OUR NEW AGRICULTURAL SCIENCE FACILITY DESIGN CHARETTE WAS SCHEDULED FOR DECEMBER. WE ACTUALLY HOSTED THAT LAST NIGHT. WE HOSTED THAT AT THE GRCTC AND THAT WAS WE HAD A WONDERFUL TURNOUT FOR THAT EVENT. WE'VE GOT SOME STUDENTS, COMMUNITY MEMBERS TEACHERS, STAFF THAT TURNED OUT TO BE A FANTASTIC EVENT. [00:15:08] WE HAD SOME REALLY GOOD INPUT FROM EVERYONE WHO ATTENDED, AND SO WE REALLY LOOK FORWARD TO THE DESIGNS THAT ARE GOING TO COME BACK FROM OUR DESIGNER OF RECORD, WHICH IS VOK, FOR THIS PROJECT HERE. SO WE'RE REALLY EXCITED ABOUT THAT WORK. OUR PHASE TWO BID PACK THREE SOUTH GARLAND HIGH SCHOOL AND NORTH GARLAND HIGH SCHOOL RENOVATIONS. WE ARE THE END USER MEETINGS WITH THE DISTRICT AND CAMPUS LEVEL STAKEHOLDERS. THOSE MEETINGS ARE ACTUALLY STILL ONGOING. WE PLAN TO FINISH THOSE UP EARLY NEXT MONTH, AND WE HAVE COMMENCED OUR FIT MEETINGS WITH THE CITY OF GARLAND. FIT MEETINGS ARE JUST PRE-DEVELOPMENT MEETINGS THAT WE HAVE WITH OUR CITY. THE CITY OF GARLAND USES THE TERM FIT THAT WE HAVE WITH THEM. SO WE STARTED ALL THESE CONVERSATIONS WITH THE CITY WANTING TO GET AHEAD OF ANY CODE REQUIREMENTS, ANYTHING THAT WE NEED TO BE AWARE OF FROM A DESIGN ASPECT. AND SO WE'VE STARTED THOSE DISCUSSIONS WITH THE CITY. OUR PHASE TWO BID PACK 4, YOU SEE THE CAMPUSES THAT ARE ASSOCIATED WITH THAT. WE ARE ACTUALLY IN THE DESIGN STAGE AND OUR SCOPE TO BUDGET. WORKING ON THAT, I WILL TELL YOU THAT OUR SCOPE TO BUDGET WAS SCHEDULED FOR DECEMBER THAT'S ACTUALLY A LITTLE SLIDE THERE. WE'LL HAVE THAT DONE BY JANUARY WANTING TO VET THAT OUT. AND SO WE'LL ACTUALLY HAVE A SCOPE TO BUDGET PRESENTATION TO OUR ADMINISTRATION EARLY IN JANUARY. OUR COOPER THE ROOFING PROJECT, THE PHASE TWO BID PACK 5, WHICH INVOLVES THREE ELEMENTARY CAMPUSES. WE ARE COORDINATING WITH THE THIRD PARTY ROOFING CONSULTANT. WE'VE ACTUALLY COMMENCED THAT. WE FINISHED THAT ASSESSING OUR CAMPUS WATERPROOFING AND CLADDING. WE'VE ACTUALLY DONE THAT. WE'VE ACTUALLY RECEIVED OUR SCOPE TO BUDGET FOR THIS PROJECT AND WANTED TO LET YOU KNOW NOW THAT THE GOAL IS TO BRING TO YOU IN JANUARY A SCHEMATIC DESIGN PRESENTATION FOR THIS PROJECT. THIS IS KEEPING IN LINE WITH WHAT WE HAVE DONE WITH THE PHASE ONE PROJECTS. AS WE GET TO THE SCHEMATIC DESIGN PORTION, WE WILL BRING THAT HAVE THE ARCHITECT OF RECORD PRESENT TO YOU THE SCHEMATIC DESIGN OF EVERY SPECIFIC PROJECT. IT GIVES YOU AN OPPORTUNITY AS BOARD MEMBERS TO REVIEW THE WORK THAT IS TAKING PLACE AND TO SEE WHERE WE GO FROM THERE. SO THAT WILL BE BROUGHT TO YOU. THE GOAL IS TO BRING THAT BACK TO YOU IN JANUARY. OKAY. THE PHASE TWO WE CONTINUE THE PHASE TWO BID PACK 7, THE FENCING AT OUR HIGH SCHOOLS AND MIDDLE SCHOOLS AND SPECIAL SERVICES CAMPUSES. YOU CAN SEE THE NUMBER OF CAMPUSES THAT ARE THERE. WE'VE GOT INTERVIEWS WITH THE CAMPUSES. WE'RE STILL WORKING THROUGH THAT. I HAVE TO TELL YOU, OUR CAMPUSES HAVE A LOT OF QUESTIONS WHEN IT COMES TO FENCING. WHEN YOU TALK ABOUT A HIGH SCHOOL, YOU TALK ABOUT THE WHEN I SAY THERE'S FOUR ALTERNATIVE SPECIAL PROGRAM FACILITIES, THAT ENCOMPASSES THE GRCTC THAT'S ONE OF THE CAMPUSES THAT'S WITHIN THAT. THERE ARE A TREMENDOUS AMOUNT OF QUESTIONS THAT ARE COMING BACK TO OUR DESIGN FIRM. WHAT DOES THIS MEAN? YOU KNOW, HOW DO WE ACCESS DOORS? EVERYTHING THAT WE'VE BEEN TALKING ABOUT HERE ARE WHO'S GOING TO BE ALLOWED TO COME HERE? IS THERE GOING TO BE A CODE OR IS IT GOING TO BE A CARD? ALL THESE THINGS, ALL THESE QUESTIONS THAT ARE COMING UP WITH OUR CAMPUSES. AND SO WE'RE WORKING THROUGH THAT. WE ARE SHARING ALL OF THE INFORMATION WITH OUR CAMPUSES. AND SO WE'RE PERFORMING THOSE INTERVIEWS. WE'RE PERFORMING THOSE SITE INVESTIGATIONS WITH THEM. WE'RE KEEPING THE CAMPUSES ABREAST OF WHAT WE'RE TRYING TO ACCOMPLISH ON THIS PROJECT HERE. SO SO THEY KNOW WHAT WE'RE WORKING TOWARDS. AND SO THEY'RE WE'RE COLLABORATING WITH THEM. WE'RE NOT TELLING THEM WHAT WE'RE GOING TO DO. WE ARE COLLABORATING WITH THEM TO MAKE SURE THAT WE'RE PUTTING IN A PROJECT THAT WORKS FOR THE CAMPUS, BECAUSE WE KNOW EVERY CAMPUS IS UNIQUE. OUR INTRUSION ALARM, THAT'S BEAVER ELEMENTARY. WE'RE GOING TO COORDINATE A SITE WALK. WE'RE DOING THAT NOW. THAT'S JUST WHEN WE SAY INTRUSION ALARM. A LOT OF PEOPLE KNOW THAT AS A BURGLAR ALARM. SO IT'S JUST AN UPGRADE TO OUR BURGLAR ALARM SYSTEM THERE. OUR WATERPROOFING WATER CLADDING THAT IS 35 ELEMENTARY SCHOOLS AND ONE SPECIAL PROGRAM FACILITY. WE HAVE SUBMITTED A CONSULTANT PURCHASE REQUISITIONS TO DO THAT WORK ONCE THOSE REQUISITIONS ARE COMPLETE, THE CONSULTANT WILL START THE DESIGN FOR THAT WORK THERE. OUR PHASE TWO BID PACK 15, WHICH IS OUR LOCAL AREA NETWORK. AGAIN, THIS IS ACTUALLY A PROP A PROJECT, NOT A PROP C. SO THESE ARE FUNDS. THESE FUNDS ARE PART OF THE PROP A FUNDS. YOU CAN SEE THE WORK THAT HAS TAKEN PLACE ON PARTS ONE AND TWO AND PART THREE OF OUR ELEMENTARY SCHOOLS. SO WE CONTINUE TO WORK REAL DILIGENTLY TO TRY TO COMPLETE THIS PROJECT. THE PHASE THREE ELEMENTARY NUMBER FOUR. [00:20:03] WE'VE ACTUALLY HAD A KICK OFF MEETING ALREADY WITH OUR ARCHITECTURAL FIRM AND WORKING THROUGH DOCUMENT EXCHANGE WITH THEM AND THINGS THAT HAVE TO HAPPEN FOR THE ELEMENTARY. NUMBER FOUR, OUR ATHLETIC PACKAGE, WHICH IS ACTUALLY SOUTH GARLAND, NORTH GARLAND, LAKEVIEW CENTENNIAL. THE CMAR HAS COME ON BOARD THIS MONTH, AND WE'RE WORKING THROUGH THE CMAR INTRODUCTIONS AND MAKING SURE THAT BETWEEN THE CMAR AND THE DESIGN TEAM, WE'RE COLLABORATING WITH THOSE SO THAT EVERYONE HAS AN UNDERSTANDING OF WHAT THE SCOPE IS FOR THIS PROJECT. ELEMENTARY SCHOOL ENHANCEMENTS. PHASE THREE BID PACK 3 THAT PROJECT THERE YOU CAN SEE THE CAMPUSES THAT ARE PERTAINING TO THAT THE BACK, LUNA, ROACH, SHUGART, AND SPRING CREEK. THOSE CAMPUS DISCOVERY PLANNING MEETINGS THEY'RE STILL ONGOING WITH THOSE CAMPUSES. AND SO WE'RE VETTING OUT THE SCOPE WITH THIS PARTICULAR CAMPUS, ENSURING THAT WHAT OUR SCOPE IS, IS WHAT WE'RE WHAT OUR MATCHING OUR SCOPE WITH OUR DOLLARS ON THIS ONE. SAME THING WITH THE ELEMENTARY SCHOOL AND THE ELEMENTARY, MIDDLE SCHOOL AND ELEMENTARY SCHOOLS, WHICH IS AUSTIN ACADEMY, HOUSTON, JACKSON, ABBETT AND BRADFIELD. THAT'S ACTUALLY A RENOVATION PROJECT THAT PERTAINS TO THOSE CAMPUSES. AND SO WE ARE WORKING OUR DESIGNER OF RECORD, WHICH IS STANTEC, FOR THIS PARTICULAR PROJECT IS WORKING WITH OUR CAMPUSES AT THIS TIME, MEETING WITH EACH CAMPUS PRINCIPAL AND ASSISTANT PRINCIPAL. WALKING THROUGH THOSE CAMPUSES, THEY'RE ACTUALLY GENERATING FOR LACK OF A BETTER WORD, A PHOTO ALBUM OF ALL THE VARIOUS DEFICIENCIES THAT WE HAVE IN THAT CAMPUS SO THAT WE CAN MARRY THAT WITH OUR DEFICIENCIES LOG THAT WE HAVE SO WE CAN CREATE A VERY GOOD SCOPE FOR THAT WORK. PHASE THREE, BID PACK 5 OUR ELEMENTARY ENHANCEMENTS THAT'S CLUB HILL OR VIAL CLASSICAL CENTER AND OUR DAVIS AND ETHRIDGE CAMPUSES. WE ARE CURRENTLY PERFORMING THE SITE ASSESSMENTS FOR THOSE CAMPUSES. AND SO WE'RE WALKING THROUGH THOSE CAMPUSES AND UNDERSTANDING EXACTLY HOW THE USE OF THOSE CAMPUSES IS AND THE THINGS THAT NEED TO BE ENHANCED TO ENHANCE THE INTERIOR FLOW, IF YOU WILL, OF THE BUILDING. OUR NEW TECHNOLOGY CENTER SCOPE TO BUDGET WAS IN DECEMBER. WE ACTUALLY COMPLETED THAT YESTERDAY. AND SO WE'VE TALKED ABOUT OUR NEW TECHNOLOGY CENTER WHERE THAT WILL BE LOCATED AND, AND WHERE WE SEE OUR SCOPE TO BUDGET FOR THAT PARTICULAR PROJECT. WE FEEL COMFORTABLE WITH THE DOLLARS THAT ARE BEING PRESENTED TO US AND THE WORK THAT'S BEING PRESENTED TO US. SO WE'RE WORKING TOWARDS BRINGING THAT PROJECT BACK TO YOU AS A BOARD OR A SCHEMATIC DESIGN TO KIND OF SHARE WITH YOU WHERE WE'RE AT FROM A DOLLAR PERSPECTIVE AND WHAT THAT FACILITY IS GOING TO LOOK LIKE. SO LOOKING TO BRING THAT BACK TO YOU HERE VERY QUICKLY. PROPOSITION C AGAIN THIS IS THE COMPUTER REFRESH ALL EVERYTHING THAT RELATES TO PROPOSITION C. YOU SEE THE CHROMEBOOK REFRESHES THE STUDENT AND STAFF COMPUTER REPLACEMENTS AND OUR GRCTC IMAC LAB. THE DEPLOYMENT OF THAT IS IN PROGRESS. AND SO I WANT TO LET YOU KNOW THAT THIS PROJECT IS MOVING ALONG VERY RAPIDLY. SO WE'RE MAKING VERY GOOD PROGRESS ON PROPOSITION C. AND THEN WE HAVE OUR FINANCIAL SUMMARY OF EVERY SPECIFIC PROJECT THAT WE'RE WORKING ON. GO THROUGH THESE. THIS TELLS YOU WHAT OUR PROJECT BUDGETS ARE. OUR ACTUALLY OUR COST TODAY, WHICH IS OUR INCEPTION TO DATE COST, OUR ENCUMBRANCES AND THEN OUR REMAINING BUDGETS OF WHAT WE HAVE ON A SPECIFIC PROJECT. AGAIN, AT THE BOTTOM, YOU SEE THAT YOU HAVE A 1.279, WHICH IS A TOTAL BOND PROGRAM BUDGET THAT WE HAVE. WITH THAT, WE'LL TAKE ANY QUESTIONS THAT THE BOARD MAY HAVE. THANK YOU, MR. FERNANDEZ. TRUSTEES, ARE THERE ANY QUESTIONS, MR. MILLER? YEAH. WITH RESPECT TO UNNAMED SCHOOL NUMBER FOUR, THE TOTAL COST, DOES THAT INCLUDE LAND. THE TOTAL COST IS IN THAT RIGHT HAND COLUMN REMAINING BUDGET. DOES THE COST WITHIN THE BUDGET THAT WE'VE ALLOCATED FOR ELEMENTARY NUMBER FOUR INCLUDE LAND? YES. THE CONSTRUCTION, THE COST THAT YOU SEE IS A BUDGET FOR THE ACTUAL BUILDING ITSELF, THAT'S A PROJECT. LAND IS A SEPARATE ITEM. YES, SIR. THANK YOU SIR. ANY OTHER QUESTIONS? MISS STANLEY. WHERE WOULD WE FIND THAT THEN IN THIS REPORT? THE LAND COST. THE LAND COSTS AREN'T GENERATED IN THERE YET. SO AS SOON AS WE KNOW WHERE THE LAND IS, THEN THAT'S WHERE WE PRESENT IT TO THE BOARD. OKAY. THANK YOU. [00:25:02] ANY OTHER QUESTIONS? THANK YOU, MR. FERNANDEZ. YES. THANK YOU. WE'LL NOW MOVE TO ITEM FIVE, OUR ACTION ITEMS FOR NON CONSENT. [V.A. New Bids] JUST A NOTE, TRUSTEES. I WAS INFORMED THAT WE WILL BE USING AN OLD SCHOOL METHOD OF VOTING THIS EVENING. WE WON'T BE USING OUR CLICKERS. SO WE WILL BE USING A MANUAL METHOD OF VOTING FOR THESE ACTION ITEMS. AND SO WITH THAT WE HAVE OUR FIRST ACTION ITEM A NEW BIDS CONTRACT 288-25. CONSIDER APPROVAL OF PURCHASE OF FIBER OPTIC CABLING MAINTENANCE. DOCTOR LOPEZ. THANK YOU. THIS BOND ITEM IS GOING TO BE THE PORTION OF THE BOND ITEM IS GOING TO BE FROM PROPOSITION A. SO 33% OF THE BUDGET BEING USED ON THIS WILL BE COMING FROM PROPOSITION A. MAY I INTRODUCE MR. BOOKER TO INTRODUCE THE ITEM. THANK YOU, MR. BOOKER. TO MR. SELDERS, MEMBERS OF THE BOARD OF TRUSTEES, TO DOCTOR LOPEZ. WE DO HAVE BEFORE YOU THE CONTRACT FOR THE FIBER OPTIC CABLING MAINTENANCE, WHICH WOULD BE UTILIZED THROUGHOUT THE DISTRICT FOR BREAK FIXES, EMERGENCIES, REROUTING, AND NEW FIBER WHERE WERE REQUIRED. THE RECOMMENDED CONTRACTOR IS FUTURE INFRASTRUCTURE LLC. IT IS A NEW AWARD REPLACEMENT CONTRACT WITH ONE YEAR WITH FOUR ANNUALLY RENEWABLE OPTIONS. THE NOT TO EXCEED AMOUNT IS $450,000, AND AS DOCTOR LOPEZ HAS INDICATED, THAT WOULD BE PROP A AS IT RELATES TO THE BONDING FUNDS THAT WOULD BE UTILIZED. BE HAPPY TO ENTERTAIN QUESTIONS THAT YOU MIGHT HAVE REGARDING THIS CONTRACT. ANY QUESTIONS TRUSTEES. IF THERE ARE NO QUESTIONS I WILL ENTERTAIN A MOTION. MR. PRESIDENT. YES, SIR. I WOULD MOVE THAT WE APPROVE. I'M LOOKING FOR THE CONTRACT NUMBER. CONTRACT NUMBER 28-25 FOR FIBER OPTIC CABLING MAINTENANCE AS PRESENTED TO THE BOARD TONIGHT IN THE BOARD BOOK. SECOND. IT'S BEEN MOVED BY MR. MILLER, SECONDED BY MR. GLICK. ANY FURTHER DISCUSSION? IF THERE IS NO FURTHER DISCUSSION WE WILL NOW VOTE BY SHOWING OF HANDS. THE MOTION CARRIES SEVEN ZERO. THANK YOU. WE'LL NOW MOVE TO OUR NEXT ACTION ITEM FOR INCREASE AND MODIFICATION TO AWARDED BIDS. [V.B. Increase and Modification to Awarded Bid] CONTRACT NUMBER 337-21. CONSIDER APPROVAL OF INCREASE AND MODIFICATION TO AWARD FOR CHROMEBOOKS AND SERVICES. DOCTOR LOPEZ. THIS WAS A SIGNIFICANT PROP FOR PROP C, MAINTAINING OUR INFRASTRUCTURE FOR OUR STUDENT DEVICES. MAKE SURE THEY'RE CURRENT. AS WE HAVE EXPERIENCED, DEVICES DON'T LAST A WHOLE LOT OF TIME. SO THEY LAST US GENERALLY ABOUT FOUR YEARS IN A STUDENT'S HANDS. AND THIS HELPS US KEEP UP TO DATE AND HAVING ALL THE PROPER TECHNOLOGY AND WITH ALL OUR KIDS IN OUR DISTRICT. SO I'LL GIVE IT BACK TO MR. BOOKER. MR. BOOKER. YES. AGAIN. ONCE AGAIN, MR. SELDERS, MEMBERS OF THE BOARD OF TRUSTEES TO DOCTOR LOPEZ, THIS IS A CONTRACT TO INCREASE AND MODIFY OUR AWARD FOR CHROMEBOOKS. AS DOCTOR LOPEZ HAS INDICATED, IT IS TIME TO REFRESH ELEMENTARY, MIDDLE, AND HIGH SCHOOL CHROMEBOOKS THAT CONTRACT IS A INCREASE AND MODIFICATION IN THAT IT WILL BE INCLUDING THE BOND FUNDS THAT DOCTOR LOPEZ INDICATED. THAT NEW AMOUNT THE INCREASE AMOUNT ORIGINALLY WAS AWARDED FOR $4,500,000, WHICH IS NOW $1 MILLION INCREASE, WHICH WOULD MAKE THE NEW NOT TO EXCEED AMOUNT $5,500,000 ONCE AGAIN THE PERCENTAGES ON THE FUND BREAKDOWN HAS BEEN PRESENTED AS PART OF THE BOARD DOCUMENTS. THANK YOU, MR. MILLER. QUESTION. THE OLD CHROMEBOOKS AS WE REPLACE THEM WHAT HAPPENS TO THAT? ARE THEY SOLD? IS THERE A MARKET FOR THEM? WE DO HAVE A CONTRACT IN PLACE FOR A COMPANY THAT TAKES OUR SURPLUS MATERIALS AND CHROMEBOOKS AND OTHER TECHNOLOGY. THOSE ARE SOLD. THE REVENUE IS THEN BROUGHT BACK INTO THE GENERAL FUND FOR THE SALE OF THOSE. OKAY. BUT THAT GOES TO THE GENERAL FUND. IT WOULDN'T INCLUDE ANYTHING TO DO WITH THE PROP C OR ANYTHING. NO, SIR. THE ONES THAT THEY WOULD BE EXCHANGING WOULD NOT HAVE BEEN PURCHASED WITH BOND FUNDS. OKAY. THANK YOU. MR. BEACH. YEAH, I'M JUST CURIOUS. AT ONE TIME, WHEN WE DID THE CHROMEBOOKS AT THE VERY BEGINNING, WE HAD A DEPOSIT FEE OR WHATEVER TO THE STUDENTS OR THE PARENTS FOR THIS HAS THAT GONE AWAY? OR SO THAT I KNOW AND THAT I CAN ANSWER THAT QUESTION IF I'M ASKED IF WE ARE FOR THE USAGE, ARE WE CHARGING ANYTHING FOR THOSE THAT TEAR THEM UP OR WHATEVER THE CASE MAY BE, OR ANY TYPE OF SERVICE FEE? GOOD EVENING, PRESIDENT SELDERS, BOARD OF TRUSTEES. DOCTOR LOPEZ. YES. WE DO NOT CHARGE FOR THOSE DEVICES OTHER THAN SOME BREAK FIX. SO IF THEY INITIALLY BREAK FIX THOSE, WE DON'T HAVE A UPFRONT SERVICE FEE ANYMORE FOR THOSE DEVICES. OKAY. AND THE ONLY REASON I ASKED THAT OR MY CONCERN WAS BECAUSE WE'RE FORTUNATE IN THAT THE FACT THAT THIS WAS IN A BOND PROGRAM THAT WE'RE ABLE TO DO THIS NEW REFRESH [00:30:06] ON CHROMEBOOKS AND WHAT HAPPENS DOWN THE ROAD WHEN WE'RE GOING TO HAVE TO REFRESH AGAIN? WHERE IS THAT MONEY GOING TO BE COMING FROM? IS THAT GOING TO AFFECT THE GENERAL FUND TOTALLY? WELL, THAT'S A FEW YEARS DOWN THE ROAD. SO WE'LL ADDRESS THAT. WHAT'S THE LIFESPAN ON THEM? FOUR YEARS. SO WE TRY TO GET FOUR YEARS OF LIFE CYCLE OUT OF THE DEVICE AND THEN THE FIFTH YEAR IS THE REPLACEMENT. OKAY. SO THE BOND PROP C ALLOWED US TO HAVE AN ADDITIONAL FIVE YEARS ASSOCIATED WITH FUNDING THAT GOING FORWARD. AND THE TEACHER DEVICES GOING FORWARD ON A SCHEDULE. OKAY. THANK YOU. YOU ARE CORRECT. JUST TO ANSWER YOUR QUESTION, YOU ARE CORRECT. ONCE THE BOND MONEY RUNS OUT, THEN WE HAVE TO GO FOR ANOTHER BOND. AND WITHIN THAT BOND IT GOES TECHNOLOGY. SO IT'S KIND OF LIKE A NEVER ENDING ITEM SEPARATE ITEM FOR EVERYBODY TO VOTE FOR. THAT'S WHY YOU'LL SEE DISTRICTS ACROSS THE STATE ALWAYS HAVE A TECHNOLOGY PROP ON THEIR PROPOSITION, SO THEY CAN MAINTAIN THAT WITHOUT HAVING TO GO TO GENERAL FUND. AND PREVIOUSLY THE BOND ALLOWED US TO SAVE THAT 4 MILLION THAT WE DID HAVE IN GENERAL FUND PREVIOUS YEARS TO REALLOCATE ACROSS THE DISTRICT. YES. SO AND HOW ARE WE ABLE TO FOLLOW THAT CHROMEBOOK? IN OTHER WORDS, IF A STUDENT WITHDRAWS FROM SCHOOL, DO THEY TAKE THAT CHROMEBOOK WITH THEM OR DO WE WE TAKE IT IN. WE TAKE IT IN. ANYONE THAT WITHDRAWS FROM US, WE TAKE IT IN. THE CAMPUS TAKES IT IN. SO WE KNOW WHERE THAT CHROMEBOOK IS AT ALL TIMES. CORRECT. WE HAVE AN INVENTORY SYSTEM THAT MAINTAINS ALL OF OUR DEVICES ACROSS THE DISTRICT. OKAY. VERY GOOD. THANK YOU, MR. MILLER. OH, I'M SORRY, I HAD A SMART ALECK REMARK, BUT HAD TO DO WITH THE CONTINUAL REPLACEMENT. IT REMINDS ME OF OUR HVAC CONTROLLERS. YEAH. THAT WAS FOR YOU, JAVIER. WELL, I THINK WE'RE GOOD TO MOVE ON. [LAUGHTER] THANK YOU. NO, I THINK THAT'S IT. YEAH. ARE THERE ANY OTHER QUESTIONS? THERE ARE NO QUESTIONS. I WILL ENTERTAIN A MOTION. MR. PRESIDENT. YES, SIR. I'LL MAKE A MOTION TO APPROVE THE INCREASE IN MODIFICATION TO AWARD FOR CHROMEBOOKS AND SERVICES. SECOND. IT'S BEEN MOVED BY MR. GLICK, SECONDED BY MR. JOHNSON. IS THERE ANY ADDITIONAL QUESTIONS OR FURTHER DISCUSSION? THERE ARE NONE. WE ARE READY TO VOTE. VOTE. SHOWING OF HANDS. VOTE FOR. VOTE FOR. IS THAT WHAT YOU'RE SAYING? YES. ALL THOSE. THAT WAS THE MOTION, RIGHT? RIGHT. ALL RIGHT. THAT MOTION CARRIES SEVEN ZERO. ALL RIGHT. WE'LL NOW MOVE TO THE EXECUTIVE SESSION PORTION OF OUR MEETING. [VI. Executive Session] EXECUTIVE SESSION WILL BE HELD FOR THE PURPOSES PERMITTED BY TEXAS OPEN MEETINGS ACT. TEXAS GOVERNMENT CODE, SECTION 551-001A. PURSUANT TO TEXAS GOVERNMENT CODE SECTION 551.071. PRIVATE CONSULTATION WITH THE BOARD'S ATTORNEY IN PERSON OR BY PHONE. WHEN THE BOARD SEEKS THE ADVICE OF ITS ATTORNEY ABOUT ONE PENDING OR CONTEMPLATED LITIGATION TWO, A SETTLEMENT OFFER OR THREE ON A MATTER IN WHICH THE DUTY OF THE ATTORNEY TO THE GOVERNMENTAL BODY UNDER THE TEXAS DISCIPLINARY RULES OF PROFESSIONAL CONDUCT OF THE STATE BAR OF TEXAS CLEARLY CONFLICTS WITH THIS CHAPTER. B PURSUANT TO TEXAS GOVERNMENT CODE SECTION 551.074 DELIBERATION REGARDING THE APPOINTMENT, EMPLOYMENT EVALUATION, REASSIGNMENT DUTIES, DISCIPLINE OR DISMISSAL OF A PUBLIC OFFICER OR EMPLOYEE, OR TO HEAR A COMPLAINT OR CHARGE AGAINST AN OFFICER OR EMPLOYEE. C, PURSUANT TO TEXAS GOVERNMENT CODE SECTION 551.072 DELIBERATIONS ABOUT REAL PROPERTY A GOVERNMENTAL BODY MAY CONDUCT A CLOSED MEETING TO DELIBERATE THE PURCHASE, EXCHANGE, LEASE, OR VALUE OF REAL PROPERTY IF DELIBERATION IN AN OPEN MEETING WILL HAVE WOULD HAVE A DETRIMENTAL EFFECT ON THE POSITION OF THE GOVERNMENTAL BODY IN NEGOTIATIONS WITH A THIRD PARTY OR THIRD PERSON. IT IS NOW 4:35 AND WE ARE IN EXECUTIVE SESSION. IT IS NOW 5:06 AND WE ARE RECONVENING FROM EXECUTIVE SESSION. WE WENT INTO EXECUTIVE SESSION TO DISCUSS MATTERS AROUND REAL PROPERTY. I CERTIFY THAT NOTHING WAS DISCUSSED THAT WAS NOT COVERED FOR IN OUR AGENDA. DO I HAVE A MOTION FOR ADJOURNMENT? SO MOVED. THIS MEETING IS ADJOURNED AT 5:07. * This transcript was compiled from uncorrected Closed Captioning.