[00:00:01]
[I. Call to Order and Determination of Quorum]
FINANCE, FACILITIES AND OPERATIONS COMMITTEE MEETING.TODAY IS TUESDAY, JANUARY 14TH OF 2025. I'M TRYING TO GET USED TO SAYING THAT I WILL PROBABLY RUIN A LOT OF CHECKS BY WRITING THE WRONG DATE ON IT. BUT WE ARE LOOKING FORWARD TO THIS FIRST MEETING OF THE NEW YEAR.
WE'RE GOING TO START OFF OUR MEETING TODAY. IT IS CALLED TO ORDER, AND WE DO HAVE A QUORUM.
OUR MEMBERS ARE HERE. THE NEXT ITEM THAT WE NEED TO PURSUE IS ITEM NUMBER TWO, WHICH IS A PUBLIC FORUM IN CASE WE HAVE ANY SPEAKERS THAT HAVE SIGNED UP. I'VE BEEN INFORMED THAT WE DO NOT HAVE ANY SPEAKERS TODAY.
SO THANK YOU FOR THAT. NOW BRIEFLY OR LENGTHY.
WE WILL HAVE A MESSAGE FROM OUR SUPERINTENDENT.
[III. Superintendent's Message]
WELL, HAPPY NEW YEAR. I JUST WANT TO WISH EVERYONE A NICE 2025 BACK.WE ALREADY HAD A LITTLE BIT OF A HARD DECISION MAKING WITH SOME CLOSURES THAT WERE COMING UP, SO YOU'LL BE ABLE TO SEE A RESOLUTION TO DEAL WITH THAT ON OUR AGENDA.
THEY GIVE A LOT OF TIME AND EFFORT. THE TWO DAYS A MONTH THAT YOU SEE THEM ON TV DOESN'T GIVE THE WORK AND THEIR PASSION AND THEIR TIME COMMITMENT TO OUR DISTRICT ANY JUSTICE AT ALL. AND I KNOW WE HAD A RECENT BIRTHDAY AND I WANT TO SAY HAPPY BIRTHDAY TO MISS DAPHNE STANLEY.
I DID SING TO HER BEFORE, AND SHE SAID, KEEP YOUR DAY JOB, LOPEZ.
WE DON'T HAVE TO WORRY ABOUT YOU VENTURING OFF INTO THE MUSIC WORLD.
I KNOW THE MUSIC ABILITIES ARE WITH MR. MILLER, SO I'LL PASS IT BACK TO WELL.
THANK YOU. OUR MUSIC ABILITIES ARE IN BAD HANDS IF THEY'RE IN MY HANDS.
JUST REAL QUICK, BEFORE WE GET INTO OUR AGENDA, AS YOU KNOW, THIS IS THE FINANCE FACILITIES OPERATIONS COMMITTEE MEETING, AND THIS YEAR IS A BIG YEAR. STATE OF TEXAS, AS YOU KNOW, DOWN IN AUSTIN, THERE'S A WHOLE BUNCH OF PEOPLE GETTING TOGETHER TO DECIDE THE FATE OF A LOT OF DIFFERENT ISSUES WITHIN THE STATE, PART OF WHICH WILL BE SCHOOL FUNDING SCHOOL VOUCHERS.
A LOT OF THINGS TO DO WITH PUBLIC EDITOR. SO WE WILL BE KEEPING TRACK OF THAT.
THERE ARE LOTS OF THINGS THAT WE'LL BE FOLLOWING.
SO, THERE'S A LOT TO KEEP UP WITH AS WE ENTER INTO THIS YEAR.
AND WE WILL SEE WHERE WHAT DIRECTION WE CAN GET FROM OUR LEADERS DOWN IN AUSTIN, AND WE'RE HOPEFUL THAT IT THAT IT ALL MEANS GOOD THINGS FOR THE PUBLIC EDUCATION ESPECIALLY THE GISD THAT WE SERVE.
SO JUST AS A COMMENT AND A HEADS UP, I JUST WANTED TO THROW THAT OUT.
WE WILL NOW START WITH AGENDA NUMBER FIVE A, THIS IS INFORMATION ITEMS.
[IV.A. Information Items]
WE'RE GOING TO RECEIVE THE BOARD OF TRUSTEES CONTRACT RENEWAL REPORT FOR 2025.MAYTE MARTINEZ, DID I PRONOUNCE YOUR NAME CORRECT? MAYTE. MAYTE OKAY. I'M SORRY. THANK YOU. GO AHEAD AND WELCOME.
SO GOOD AFTERNOON, BOARD OF TRUSTEES, CHAIRMAN MILLER AND DOCTOR LOPEZ, BEFORE YOU, I HAVE THE JANUARY RENEWAL REPORT. THERE'S 11 CONTRACTS TO BE RENEWED AND ONE NEEDING ACTION.
OKAY, THE THIS IS ON PAGE FIVE IN YOUR BOARD BOOK.
ON WHAT DATE DOES THE BOARD MEETING THIS MONTH? 21ST. 21ST. ON THE 21ST. SO THAT'S WHAT WE HAVE BEFORE US.
DO WE HAVE ANY QUESTIONS FROM THE COMMITTEE? OKAY.
BOARD MEMBERS, ANYBODY? ANY QUESTIONS ON THE CONTRACT RENEWALS? THANK YOU FOR THAT. THANK YOU. ALL RIGHT, LET'S GO TO THE SECOND ITEM.
PAUL GONZALEZ WELCOME. GOOD AFTERNOON. BOARD OF TRUSTEES.
OUR YEARLY UPDATE. OKAY. SO ON THIS FIRST SLIDE, YOU'LL SEE
[00:05:03]
REQUESTED WORK ORDERS FOR THE LAST FOR THE LAST SCHOOL YEAR, WHICH BASICALLY RAN FROM JUNE FROM JULY TO JUNE.I AM A FEW MONTHS LATE ON THIS PRESENTATION JUST DUE TO THE AGENDA ITEMS, SO.
BUT I WANTED TO MAKE SURE THAT I SHARED THIS WITH YOU.
AS YOU CAN SEE OUR TOTALS WENT UP IN WORK ORDERS REQUESTED.
WE WENT UP 33% THIS YEAR ON WORK ORDERS BEING REQUESTED FROM OUR CAMPUSES.
AND AS YOU CAN SEE, IN AUGUST AND SEPTEMBER AND APRIL OF THIS, OF THIS OF THIS TIMELINE, THOSE ARE OUR HEAVIEST, OUR HEAVIEST MONTHS. AND YOU'LL PROBABLY SAY, WELL, WHY DO WE GET A LOT OF WORK ORDERS, START OF SCHOOL IN AUGUST? A LOT OF HVAC. A LOT MOSTLY AUGUST AND SEPTEMBER IS MOST OF YOUR HVAC AC REQUEST AND THEN START A SCHOOL.
AND AS YOU KNOW, LAST FEW YEARS THE WEATHER HAS BEEN REALLY WARM.
SO WE ACTUALLY COMPLETED. WE ACTUALLY RECEIVED 41,729 COMPARED TO THE 31,290 FROM THE PREVIOUS YEAR. WORK ORDERS COMPLETED AGAIN ON THIS SLIDE.
YOU SEE, AUGUST AND SEPTEMBER ARE HEAVY MONTHS.
APRIL AGAIN. OUR TOTALS THIS YEAR FOR WORK ORDERS COMPLETED WENT UP 26.9%.
WE ACTUALLY CLOSED 39,684 WORK ORDERS COMPARED TO THE PREVIOUS YEAR OF 31,266.
AND I THINK WE THIS IS THIS IS PROBABLY THE MOST WORK ORDERS WE'VE CLOSED IN MY TENURE HERE.
WE'RE ALMOST AT 40,000 WORK ORDERS. ON THIS SLIDE YOU'LL SEE COMPLETED WORK ORDERS WITHIN SEVEN WITHIN SEVEN DAYS. ROUTINE WORK ORDERS.
AGAIN YOU'LL SEE IT REFLECTS AUGUST, SEPTEMBER, START OF SCHOOL AND THEN IN THE SPRINGTIME, YOU KNOW, MARCH, APRIL, MAY WE GET WE GET QUITE A FEW WORK ORDERS COMPLETED.
YOU PROBABLY SAY, OKAY, WE GOT WE GOT 39. WE HAD 77% THIS YEAR AND 39,684 WERE COMPLETED WITHIN THE SEVEN DAYS. WELL, HOW MANY DIDN'T GET COMPLETED? WE THIS YEAR, 9500 DIDN'T GET COMPLETED WITHIN SEVEN DAYS. ANYTHING FROM PARTS ON ORDER? TRYING TO SCHEDULE THE WORK.
AND WE DIDN'T WE DIDN'T MEET THAT GOAL. BUT AGAIN, IF WE STAY ABOVE 75% ON COMPLETED WORK ORDERS, OUR SCHOOLS WILL RUN SMOOTHLY. YOU KNOW, WE WON'T HAVE THAT MANY THAT MANY BREAKDOWNS, EMERGENCY BREAKDOWNS, AS LONG AS WE KEEP THESE ROUTINE MAINTENANCE WORK ORDERS GOING AND WE MAINTAIN OUR SYSTEMS. AT 75% IS A GOOD, YOU KNOW, A GOOD GOAL TO HIT.
BUT WE DID HAVE ABOUT 9500 THAT WERE OUTSIDE OF THAT 77%.
ANY COMMENTS AND QUESTIONS FOR THIS YEAR'S WORK ORDER REPORT? COMMITTEE. ANY QUESTIONS? JOHNNY. LARRY. BOARD MEMBERS.
ANY QUESTIONS? OKAY. THANK YOU. I THINK IT'S GREAT AND SELF-EXPLANATORY.
REPORT. AND I KNOW THAT YOU DO. I MEAN, WE ALWAYS WAIT ON PARTS FOR EVERYTHING ANYMORE SINCE COVID.
WHAT IS THE TYPICAL PART? WHAT TYPE OF PARTS? IS IT HVAC PARTS THAT WE ACTUALLY SPEND MOST OF OUR TIME AND WORK ORDERS ON? OR ARE THERE OTHER THINGS THAT ARE PREVALENT? YOUR DOOR HARDWARE IS LONG LEAD TIME.
YOU KNOW, YOU COULD BE WAITING FROM 4 TO 8 WEEKS FOR JUST DOOR HARDWARE.
LIKE PANIC DEVICES AND DOOR CLOSURES AND THINGS OF THAT NATURE.
WHICH WE TRY TO KEEP SOME STOCK AVAILABLE BECAUSE OF THE HEIGHTENED SECURITY PROGRAM THAT WE'RE RUNNING HERE AT THE DISTRICT TO ENSURE THAT OUR BUILDINGS ARE NICELY TIGHT AND LOCKED. THAT'S A LONG LEAD ITEM.
[00:10:06]
SOME OF THE SYSTEMS THAT WE HAVE, WE HAVE TO BUY DIRECTLY FROM THE MANUFACTURER.AND THEN A LOT OF THEM ARE SECOND PARTY DISTRIBUTORS HERE, HERE IN THE NORTH TEXAS AREA.
DO DISTRIBUTORS NOT TYPICALLY KEEP INVENTORIES AT THIS POINT? DO THEY OR DO THEY JUST WAIT FOR US TO ORDER AND THEN THEY ORDER FROM THE MANUFACTURER AFTER YOU KIND OF SAID THAT YOU KIND OF SHARED A LITTLE BIT ABOUT COVID. AFTER COVID, A LOT OF OUR DISTRIBUTORS STOPPED HAVING STOCK ON HAND.
AND NOW WE JUST HAVE WHEN WE ORDER IT, THEY ORDER IT SO THEY DON'T KEEP VERY MUCH, YOU KNOW, STOCK ON THEIR INVENTORY SHELVES. OKAY, OKAY.
WE DO WE DO WORK WITH OUR VENDORS ON SOME OF THE PRIMARY PARTS.
AND WE TRY TO GET THEM TO KEEP STOP STOCK AVAILABLE FOR US.
AND SOME OF THEM WORK WITH US AND THEY DO THAT FOR US.
OKAY. OKAY. YEAH. THANK YOU. BOARD. ANY OTHER QUESTIONS? THANK YOU SO MUCH. THANK YOU. YOU HAVE A GREAT DAY. OKAY.
WE CAN GO TO ITEM A3, WHICH REVIEW NOVEMBER 2024.
MONTHLY FINANCIALS. ARTURO. WELCOME. GOOD AFTERNOON.
CHAIRMAN. MILLER, BOARD TRUSTEES AND DOCTOR. SUPERINTENDENT LOPEZ.
I PRESENT TO YOU THE NOVEMBER 2024 FINANCIALS.
ON PAGE 13, THE ONE THAT IS SHOWING I CAN I CAN SHOW YOU THAT WE SPENT 29.8% OF THE GENERAL FUND.
I DON'T KNOW IF YOU'VE COMPARED THIS AMOUNT AGAINST LAST YEAR'S NOVEMBER, AND IT SEEMS LIKE IT'S A LOWER SPENDING, ESPECIALLY IN THE PAYROLL SECTION. AND THAT'S BECAUSE WE'VE ADJUSTED FOR SOME OF THE ACCRUALS THAT HAVE NOT BEEN ADJUSTED BEFORE.
AND ALSO WE'VE USED SOME OF THAT EXTRA MONEY TO OFFSET SOME OF THE COST.
THERE WERE SOME COSTS THAT WE COULD INCLUDE IN THAT FUND THAT WE MANAGED TO MOVE.
SO IT'S 29.8% AS OF NOVEMBER 2024, WHICH I MOVED TO THE REVENUE SLIDE, WHICH IS PAGE 16. AND IN IT, WE'VE EARNED 31.7% OF THE REVENUES, WHICH IS VERY COMPARABLE TO LAST YEAR OF 31.1.
AND THIS REPORT DOESN'T HAVE THE ESSER REPORT ANYMORE AS THAT THOSE FUNDS HAVE ENDED.
AND I'M HAPPY TO ANSWER ANY QUESTIONS. MR. BEACH.
ON PAGE 13. ON WHEN YOU GIVE THE ACCOUNT FINANCIAL STATEMENT THERE THE GENERAL FUND WHEN YOU HAVE FY 25 BUDGET, THAT REALLY IS THE 2425, ISN'T THAT CORRECT? I MEAN, STARTING JULY.
YES, SIR. YES. OKAY. FOR THE FOR THE FIVE MONTHS.
SO IN OTHER WORDS, FOR THE FY 25 ACTUALS THAT YOU HAVE THERE.
IS THAT WHAT THE 2425 IS THAT THAT FIGURE? 145 MILLION.
WHATEVER. IS THAT WHAT IS THAT? I MEAN, ARE THOUSAND IS THAT THOSE ARE THE COST OF PAYROLL EXPENSES FOR GENERAL FUND AS OF NOVEMBER 2024, WHICH IS INSIDE THE FISCAL YEAR 24-25. OKAY.
SO, IN OTHER WORDS, THOSE ACTUALS, THOSE IN THAT COLUMN OF THE ACTUALS IS THAT WHAT DOES THAT WHAT DOES THAT REPRESENT? I GUESS THAT'S WHERE I'M GOING. HOW MANY EXPENSES HAVE WE'VE BOOKED AS OF NOVEMBER 2024? OKAY. OKAY. THANK YOU, MR. CLARK. THANK YOU, SIR.
THERE HAVE BEEN ARTICLES, SEVERAL IN THE LAST SEVERAL MONTHS ABOUT OTHER SCHOOL DISTRICTS NOT MENTIONING US ABOUT ADDITIONAL SHARS REIMBURSEMENTS BEING AFFECTED. ARE WE DONE WITH SHARS REIMBURSEMENTS OR ARE WE? ARE WE? IS THAT GOING TO STILL COME BACK TO US? WE'VE WE ISSUED A LETTER TO CHARLES TO SEE IF WE WERE AFFECTED.
WE HAVE NOT OBTAINED A LETTER BACK YET. ON JANUARY, WE USUALLY CERTIFIED THE 2023 COST REPORT FOR MONIES THAT WOULD COME IN THE FUTURE. AND THEY USUALLY GIVE US ADJUSTMENTS.
I BELIEVE IT WENT UP FROM 1.7 TO 3 MILLION. SO YOU'RE NOT EXPECTING ANY FUTURE AUDITS OR THAT, THAT COULD STILL OCCUR? ONE OF THE BAD THINGS ABOUT SHARS ADJUSTMENTS IS THAT THEY ARE LIKELY AND MORE OFTEN RETROACTIVE.
[00:15:06]
IS THAT STILL A POSSIBILITY RIGHT NOW? YEAH. THE 2023 THAT'S DONE.THE 2024. YEAH. YEAH. THERE WILL BE THERE'LL BE AN ADJUSTMENT MORE LIKELY.
OKAY. THANK YOU SIR. THANK YOU. NO THANK YOU.
AND WE'RE TALKING ABOUT REVENUE. JUST IT'S A READING I'VE DONE, WHICH IS DANGEROUS BY THE WAY.
THERE'S, LIKE, THREE DIFFERENT PAYMENT CLASSES.
I THINK PAYMENT CLASS ONE IS LIKE 0 TO 50% OF THE TEXAS AVERAGE PROPERTY WEALTH, AND CLASS TWO IS 50 TO 100% OF THE STATE AVERAGE, AND CLASS THREE WOULD BE THOSE THAT ARE ABOVE.
AND THEY ALL GET PAID ON DIFFERENT SCHEDULES THROUGHOUT THE YEAR.
WHICH PAYMENT CLASS ARE WE? NOW TWO. SO WE CAN YOU DESCRIBE TO ME THE PERCENT OF FUNDING IN THE MONTHS THAT WE GET IT THEN BASED ON THAT SCHEDULE OR MAYBE, YEAH, MR. DODD, WHOEVER KNOWS AND YOU CAN CORRECT ME IF I'M WRONG, BUT ABOUT 50% OF IT COME BEFORE WE DO THE TAX COLLECTIONS AND THEN 50% IS FROM IT SAYS RIGHT THERE IT'S FROM APRIL TO AUGUST.
SO HALF BEFORE WE DO THE TAX COLLECTION AND THEN HALF FROM APRIL TO AUGUST OF WHAT IS THAT, A MONTHLY OR DURING ONE MONTH PERIOD? THEY COME AT DIFFERENT TIMES.
LUMP SUM. I'VE GOT IT ON. THIS.
YEAH. COME TO THE PODIUM. THANK YOU. I'LL QUIT TOUCHING ANYTHING RIGHT NOW.
SO, ON PAVEMENT CLASS TWO, YOU GET YOUR 50% IN THREE MONTHLY PAYMENTS.
YOU WILL GET IT IN SEPTEMBER, OCTOBER AND NOVEMBER.
AND THEN THEY STOP BECAUSE YOU'RE COLLECTING TAXES AT THAT TIME, AND THEN THEY PICK IT BACK UP IN MARCH, APRIL, APRIL, APRIL THROUGH AUGUST. SO WE ACTUALLY, WE STILL RECEIVE PAYMENTS, EVEN THOUGH OUR FISCAL YEAR ENDS JUNE 30TH, WE STILL RECEIVE A PAYMENT IN JULY AND AUGUST THAT IS BROUGHT BACK IN ON OUR FINANCIALS AS FAR AS JUNE 30TH, WHEN WE CLOSE THE BOOKS IN JUNE. DO WE KNOW THE AMOUNT THAT IS STILL DUE TO US IN THOSE, YOU KNOW, JULY, AUGUST TIME FRAMES? WE KNOW AN ESTIMATED AMOUNT, BUT WE EXPECT THERE IS A SETTLE UP THAT GENERALLY HAPPENS IN SEPTEMBER OR AT THE END OF AUGUST TO SEPTEMBER. THEY START POSTING WHAT THEY CALL A NEAR-FINAL SUMMARY OF FINANCE ON TA'S WEBSITE.
THESE ARE ADJUSTMENTS THROUGHOUT THE YEARS THAT THEY MAY HAVE.
YOU KNOW, FOR ADA IS A LITTLE BIT MORE BECAUSE GENERALLY ADA IS NOT IS AN ESTIMATE ALL THE WAY UNTIL THE SUMMER PEIMS GOES IN. SO SUMMER PEIMS IS GENERALLY NOT UNTIL THE AFTER THE END OF THE YEAR OR IN JUNE. SO THAT'S WHEN SETTLE UP HAPPENS. SO IF YOU HAVE MORE ADA THAN WHAT THEY HAD PROJECTED, THEN THERE WOULD BE AN ADJUSTMENT UP IN IN OUR PAYMENT.
IF IT'S LESS THAN WHAT WAS PROJECTED THEN THERE MIGHT BE A DECREASE IN IN THAT REVENUE.
SO BUT WE RUN TEMPLATES ALL THE WAY THROUGH THE YEAR TO MAKE SURE WE'RE ADJUSTING AND STAYING UP WHERE, WHERE OUR REVENUE SHOULD BE. SO THEN TECHNICALLY OUR FINANCIAL AUDIT.
WHEN WHAT MONTH DO WE START OUR FINANCIAL AUDIT? THEY USUALLY DO A AN EARLY IN AN INTERIM IN JUNE.
AND THEN THEY COME BACK SOMEWHERE IN AUGUST. YEAH.
SO AFTER ALL THOSE ADJUSTMENTS, THEN THEY DO THE FINAL.
YES. SO THEY'RE WATCHING THAT NEAR FINAL THAT COMES OUT FROM TEA ALSO.
SO THOSE CAN STILL HAPPEN. I MEAN ADJUSTMENTS IN SCHOOL FINANCE CAN GO BACK 3 OR 4 YEARS.
CAN BE ADJUSTED IN THE CURRENT YEAR. SO PRIMARILY THEN IN THOSE LAST FEW MONTHS, ARE WE ADJUSTING REVENUE ITEMS? THE EXPENSE ITEMS ARE PRETTY WELL RECOGNIZED BY THAT POINT.
WE DO LOOK AT HOW MANY PURCHASE ORDERS WE HAVE OPEN AND BASED ON WHATEVER WE HAVE OPEN, WE START CALLING THE VENDORS TO SEE IF THEY'VE MADE THE DELIVERY BEFORE 6:30, WHICH WILL MAKE US INCUR THAT EXPENSE BEFORE 6:30.
[00:20:07]
AND THEN WE GET THE REST OF THE STATE FUNDING.THAT CASH FLOWS US ALL THE WAY THROUGH AUGUST.
IS THAT CORRECT. BUT THE ACCOUNTING YEAR STOPS JUNE 30TH.
YEAH OKAY. THANK YOU. ANY OTHER QUESTIONS? OKAY.
THANK YOU FOR GIVING ME A LITTLE TIME THERE TO GO OVER THAT. JUST MAKING SURE I UNDERSTOOD IT. WE'LL GO TO ITEM A, 4A, ITEM 4A4 WHICH IS REVIEW NOVEMBER 24TH TAX REPORT.
ARE YOU GOING TO HANDLE THAT FOR US, ARTURO? YES, SIR. YEAH, OKAY.
UNFORTUNATELY, MS. COOPER IS NOT ABLE TO JOIN US TODAY.
SHE'S BUSY AT THE TAX OFFICE. I'M HAPPY TO, I'M HAPPY TO SHARE THAT.
AS OF THE NOVEMBER COLLECTION REPORT, WE'VE COLLECTED 6.25% OF TAXES.
BUT THAT'S AS OF NOVEMBER 2024. AS OF THIS AFTERNOON, WE'VE COLLECTED 59.34%.
AND WE EXPECT TO COLLECT ANOTHER AROUND ANOTHER 20% BY THE END OF THIS MONTH.
SO TO GET US TO AROUND 80% COLLECTION, IF WE COULD GET MR. GLICK TO PAY HIS TAXES AND WE'D GO UP LIKE 30%, IS WHAT I UNDERSTAND, BUT I'M JUST KIDDING.
WE ALL ALWAYS DO A VERY GOOD JOB ON TAX COLLECTIONS, AND I APPLAUD YOU FOR THAT.
AND DO YOU REMEMBER WHAT OUR YEAR END LAST YEAR, NUMBER PERCENTAGE WISE, WOUND UP? I DON'T REMEMBER FROM THE TOP OF MY HEAD. WE CAN CATCH THAT NEXT TIME.
98% ISH IS WHAT I THINK I REMEMBER. OKAY. VERY GOOD.
WELL, THANK YOU. THAT TAKES US TO ITEM 4B1. THIS IS A ITEM TO, THIS IS AN ACTION ITEM
[IV.B. Action Items (Non Consent)]
WILL BE AN ACTION ITEM. CONSIDER APPROVAL OF A RESOLUTION ALLOWING COMPENSATION FOR STAFF MEMBERS DUE TO TIME MISSED DURING THE INCLEMENT WEATHER DAYS THAT WE JUST EXPERIENCED. AND I BELIEVE DOCTOR GRADYNE BROWN IS HERE.GOOD EVENING, CHAIRMAN MILLER, BOARD OF TRUSTEES.
SUPERINTENDENT LOPEZ. AS YOU PROBABLY EXPERIENCED ON THURSDAY, JANUARY 9TH AND FRIDAY, JANUARY 10TH, WE EXPERIENCED SOME INCLEMENT WEATHER. AND DUE TO THAT INCLEMENT WEATHER, WE WERE ADVISED NOT TO DO TRAVEL ON THE ROADS FOR SAFETY'S SAKE. BUT WE HAVE 7620 EMPLOYEES WHO WERE DIRECTED TO REMAIN HOME AND TO REMAIN IDLE. BUT SOME OF THOSE EMPLOYEES, BECAUSE OF THE ESSENTIAL RESPONSIBILITIES OF THEIR JOBS, WERE REQUIRED TO MAKE THEIR WAY INTO WORK AND OR WORK.
AND SO FAR, WE HAVE ACCOUNT OF ABOUT 17 EMPLOYEES WHO HAD TO WORK LAST THURSDAY AND FRIDAY.
AND THESE ARE EMPLOYEES WHO DID NOT CLOCK IN MANUALLY.
AND THE RESOLUTION STATES THAT THE BOARD OF TRUSTEES WILL ALLOW ALL EMPLOYEES TO BE COMPENSATED FOR THOSE DAYS FOR WHICH THEY REMAINED OUT. IF THE EMPLOYEE WAS CALLED IN TO WORK, THEY WILL RECEIVE PREMIUM PAY OF TIME AND ONE HALF.
ARE THERE ANY QUESTIONS? YEAH. BOARD MEMBERS? ANYBODY? I THINK THIS IS A STANDARD ROUTINE THAT THE BOARD HAS EMPLOYED.
WHENEVER WE'VE HAD INSTANCES LIKE THIS. AT LEAST IT'S BEEN THAT WAY SINCE I'VE BEEN ON THE BOARD.
AND WE APPRECIATE YOUR THOUGHTFULNESS FOR THOSE EMPLOYEES.
AND THIS ITEM WILL BE AN ACTION ITEM FOR THE BOARD MEETING.
YES. AND THANK YOU. OKAY. THANK YOU. ALL RIGHT.
HERE'S ANOTHER. THIS IS 4B2, CONSIDER APPROVAL OF BUDGET TRANSFERS AND AMENDMENTS TO THE 2024-2025 GENERAL FUND. ALISA CORDOVA. GOOD AFTERNOON. CHAIRMAN.
MILLER. BOARD MEMBERS. SUPERINTENDENT. DOCTOR LOPEZ, TODAY WE HAVE FOR YOU THE JANUARY BUDGET TRANSFERS AND AMENDMENT FOR THE FOR THE GENERAL FUND. FIRST, WE HAVE OUR NORMAL BUSINESS PRACTICES OF CROSS FUNCTIONAL, BALANCED, NEUTRAL TRANSFERS.
THIS CLAIM WILL INCREASE LOCAL REVENUE BY $10,093, AND IT WILL REIMBURSE FUNCTION 34.
[00:25:01]
ARE THERE ANY QUESTIONS? NO. SO REALLY, THE ONLY THING THAT'S GOING ON, WE HAD SOME INTERNAL TRANSFERS THAT HAVE ZERO EFFECT ON THE BUDGET.AND THEN WE HAVE A $10,000 REFUND FROM INSURANCE ACTIVITY.
AND SO THAT GOES. YOU SAID THAT GOES BACK INTO THE TRANSPORTATION FUND.
CORRECT. WE PUT IT BACK IN THEIR BUDGET. VERY GOOD.
ANY QUESTIONS ON THAT? ALL RIGHT. THANK YOU SO MUCH.
THANK YOU. WE WILL MOVE THEN TO ITEM B THREE, NEW BIDS.
OUR FIRST ONE IS NUMBER A IS CONTRACT 4725 TO CONSIDER APPROVAL OF THE PURCHASE OF TRANSPORTATION, GPS TRACKING SOFTWARE AND RELATED SERVICES. MAYTE IS HERE TO SPEAK TO US.
YES. GOOD AFTERNOON AGAIN. CHAIRMAN MILLER, BOARD OF TRUSTEES, SUPERINTENDENT.
THE FIRST ONE I HAVE BEFORE YOU IS THE RECOMMENDATION TO AWARD CONTRACT 4725.
IS IT? YES. 4725. TRANSPORTATION, GPS TRACKING SOFTWARE AND RELATED SERVICES.
THIS CONTRACT PROVIDES GPS TRACKING FOR ALL SCHOOL BUSSES, MONITORING SPEED AND STOPS.
THE RECOMMENDED SUPPLIER OR FIRM IS GREAT SOUTH TEXAS CORPORATION.
THIS IS A NEW AWARD. IT'S A REPLACEMENT THROUGH A COOPERATIVE PURCHASE.
THE CONTRACT TERM IS ONE YEAR WITH TWO ANNUAL RENEWAL OPTIONS.
THE AMOUNT NOT TO EXCEED IS 150,000. AND IT'S USING GENERAL FUNDS.
OKAY. ANY QUESTIONS? COMMITTEE. BOARD. IS THIS ON BOARD? ARE THESE DEVICES LIKE ON BOARD DEVICES? IS THIS SOFTWARE OR THIS STUFF THAT'S IN THE MAIN TRANSPORTATION OFFICE TO TRACK WITH? I'M GOING TO HAVE DOCTOR GARRETT COME UP HERE.
THANK YOU, DOCTOR GARRETT. I AM SO GLAD I WAS PAYING ATTENTION.
YES. SO THIS GPS IS ON EVERY WHITE FLEET VEHICLE.
EVERY BUS. IT CONNECTS TO THE TABLETS THAT THE DRIVERS USE THAT SO THEY KNOW WHO THEY'RE PICKING UP TODAY, WHO THEY'RE WHO THEY'RE NOT PICKING UP TODAY. WE CAN TRACK OUR ASSETS.
SO IF SOMEBODY DECIDES TO GO ROGUE AND STEAL A BUS, WE'LL KNOW WHERE IT IS.
ARE THESE VISIBLE? ARE THEY UNDERNEATH THE CAR? WHERE? WHERE DO THEY GO? IN THE CABIN. I'LL TELL YOU THAT IN PRIVATE.
OKAY. GOT YOU. GOT YOU. VERY GOOD. ANY OTHER QUESTIONS ON THIS? I HAVE ONE REAL QUICK. DOES THIS GPS TRACKING ALSO PARENTS, WILL THEY HAVE AN APP OR ANYTHING LIKE THAT THAT THE PARENTS CAN TRACK WHERE THEIR STUDENT IS? THEY ALREADY CAN. OKAY, GOOD. THEY CAN TRACK WHERE THE BUS IS.
THEY'LL BE ABLE TO TRACK WHERE THE KID IS WHEN EVERYONE IS REQUIRED TO WEAR AN RFID CARD AND GET THOSE PROGRAMED, BUT CURRENTLY THEY CAN SEE EXACTLY WHERE THE BUS IS IF IT'S FIVE MINUTES EARLY, IF IT'S TURNING THE CORNER DOWN MILLER STREET.
YEAH, THAT'S ANOTHER FEATURE OF THAT GPS TRACKER.
OKAY, GOOD. THANK YOU. YES, MA'AM. MISS GRIFFIN.
YES. THANK YOU. THIS IS A REPLACEMENT WE HAVE.
WE ALREADY HAVE SOMETHING IN PLACE. IS THAT CORRECT? THIS IS. I WAS ASKING MR. DODDS WHY THIS WAS ON NEW BIDS INSTEAD OF RENEWAL BIDS.
YES, EXACTLY. ME TOO. BECAUSE WE'RE NOT DOING ANYTHING NEW OR ANYTHING DIFFERENT.
YES, MA'AM. THANK YOU. THANKS. OKAY. ANY OTHER QUESTIONS? THANK YOU. ALL RIGHT, LET'S GO TO THREE B CONTRACT NUMBER 20, CONTRACT 238-25.
CONSIDER APPROVAL OF PURCHASE OF MAINTENANCE SUPPLIES AND EQUIPMENT.
MITTE' GO AHEAD. THIS IS OUR CONTRACT 238-25 MAINTENANCE SUPPLIES AND EQUIPMENT.
THE RECOMMENDATION. THE RECOMMENDED FIRM IS GRANGER, W.W.
GRANGER. THIS IS A NEW AWARD REPLACEMENT THROUGH A COOPERATIVE PURCHASE CONTRACT.
TERM IS ONE YEAR WITH ONE ANNUAL RENEWAL OPTION.
THE AMOUNT NOT TO EXCEED IS 150,000, AND IT'S COMING FROM THE GENERAL FUND.
VERY GOOD. ANY QUESTIONS ON THIS ONE? OKAY. THANK YOU.
WE WILL MOVE NOW TO NUMBER FIVE. THIS IS INCREASED TO AWARDED BIDS.
5A IS CONTRACT NUMBER 1625, WHICH IS CONSIDER APPROVAL OF INCREASE IN AWARDED AMOUNT FOR ERP ADVISORY AND PROGRAM MANAGEMENT SERVICES. I WAS JUST KIDDING.
[00:30:02]
IF YOU WERE AWAKE. OKAY. YEAH. GOOD JOB LARRY.DID I SKIP FOUR? LET'S DO THAT ONE. ALL RIGHT.
THIS IS CONTRACT NUMBER TWO 1520 1-01. CONSIDER APPROVAL OF PURCHASE OF OVERHEAD AND COMMERCIAL DOOR EQUIPMENT AND SERVICES. MIGHT THEY GO AHEAD? I'M SORRY. YES.
THIS IS FOR REQUEST FOR BID. 215 2101 FOR THE OVERHEAD AND COMMERCIAL DOOR.
DOOR EQUIPMENT AND SERVICE. THERE HAS BEEN A SIGNIFICANT INCREASE IN WORK ORDER ACTIVITIES, AS PAUL SHOWED IN THE PREVIOUS REPORT. SO THIS IS GOING TO AID IN THAT INITIATIVE.
THE RECOMMENDED SUPPLIER IS DH PACE COMPANY AND DOOR INDUSTRY.
THIS IS A RENEWAL, BUT IT HAS AN INCREASE WHICH WAS ON OUR RENEWAL REPORT.
THE PROCUREMENT METHOD IS REQUEST FOR BID. IT'S ON ITS FOURTH YEAR WITH FIVE ANNUAL RENEWAL OPTIONS.
THE AMOUNT NOT TO EXCEED ORIGINAL AWARD WAS FOR 749,999 INCREASE FOR 75,000.
I MEAN 7500. THE NEW AWARD IS 149,999 AND IT'S COMING FROM THE GENERAL FUND. ARE THERE ANY QUESTIONS ON THIS ITEM? OKAY.
THANK YOU. I THINK THAT TAKE CARE TAKES CARE OF NUMBER FOUR RENEWAL BIDS.
WE'LL GO NOW TO NUMBER FIVE, WHICH I STARTED A MOMENT AGO.
BUT THIS HAS INCREASED TO AWARDED BIDS. CONTRACT.
THIS IS NUMBER A CONTRACT. NUMBER 1625. CONSIDER APPROVAL INCREASE AND CONSIDER APPROVAL OF INCREASE IN AWARDED AMOUNT FOR ERP ADVISORY AND PROGRAM MANAGEMENT SERVICES.
CONTINUE MAYTE. SORRY. THIS IS FOR CONTRACT 1625 THE ERP ADVISORY AND PROGRAM MANAGEMENT SERVICES.
THIS INCREASE WILL CONTINUE THE PHASE ZERO AND INTO PHASE ONE WHICH IS THE RFP.
THE DEVELOPMENT OF THE RFP AND THE RECOMMENDED FIRM IS PLANT MORAN.
IT'S AN INCREASE. THE PROCUREMENT METHOD IS A COOPERATIVE PURCHASE.
THIS IS A ONE YEAR CONTRACT WITH ONE ANNUAL RENEWAL OPTION.
THE ORIGINAL AWARD AMOUNT WAS 300 HUNDRED. SORRY.
THE INCREASE IS FOR 300,100 AND THE NEW AWARD IS 600,000.
AND IT'S COMING FROM 469, WHICH IS THE E-RATE.
AND THEN 199 GENERAL FUND. OKAY. COMMITTEE, ANY QUESTIONS ON THIS ONE? BOARD. NO QUESTIONS. OKAY. THANK YOU. WE WILL MOVE FORWARD THEN TO.
EQUIPMENT AND SERVICES. CONTINUE MAYTE. YES. THIS INCREASE IS FOR RFP ONE 5619.
TIME AND ATTENDANCE. EQUIPMENT AND SERVICES. THIS INCREASE WILL ALLOW FOR THE QUARTER ONE OF 2025 SERVICES TERM FOR SOFTWARE, EQUIPMENT, DATA COLLECTION. TIME. ATTENDANCE AND ABSENCE.
ABSENCE. MANAGEMENT TO BE PROCURED. THE RECOMMENDED FIRM IS UKG CRONUS SYSTEM, LLC.
THIS IS AN INCREASE THROUGH A COOPERATIVE PURCHASE.
IT'S ON ITS FINAL YEAR OF FOR ANNUAL RENEWAL OPTIONS.
THE NOT TO EXCEED AMOUNT IS 359,000. INCREASE IS 15,000, AND THE NEW AWARD IS 374,000, WHICH IS COMING FROM 199 GENERAL FUND. OKAY. COMMITTEE.
ANY QUESTIONS? BOARD. ANY QUESTIONS ON THIS ITEM? THANK YOU. THAT TAKES CARE OF INCREASE THE AWARDED BIDS.
THE NEXT THING ON OUR AGENDA IS ITEM FIVE, EXECUTIVE SESSION.
DOCTOR LOPEZ OR ANYBODY. DO WE HAVE REASON FOR EXECUTIVE SESSION TODAY? OKAY, SO THAT BRINGS US TO OUR ADJOURNMENT. IT IS NOW 3:34.
[VI. Adjournment]
DO I HAVE A MOTION TO ADJOURN? SO MOVED. WE'RE ADJOURNED AT 3:34.THANK YOU.
* This transcript was compiled from uncorrected Closed Captioning.