[I. Call to Order and Determination of Quorum ]
[00:00:08]
FINANCE, FACILITIES AND OPERATIONS COMMITTEE MEETING.THIS IS TUESDAY, MARCH 11TH OF 2025. WE'RE GOING TO GO DOWN OUR AGENDA.
AND I DECLARE THAT THERE IS A QUORUM PRESENT.
OUR COMMITTEE MEMBERS ARE HERE AS WELL AS THE BOARD.
THANK YOU ALL FOR SHOWING UP. THE SECOND ITEM ON OUR AGENDA IS THE PUBLIC FORUM.
I DON'T SEE MICHELLE, BUT I ALSO DON'T HAVE ANY CARDS, SO I'M ASSUMING THAT WE HAVE NO ONE HERE.
IS ANYONE HERE TO SPEAK TODAY TO THE FINANCE COMMITTEE? SEEING NONE. WE WILL MARK THAT OFF, AND WE WILL GO TO ITEM THREE, WHERE WE ARE PRIVILEGED TO HAVE THE SUPERINTENDENT'S
[III. Superintendent's Message]
MESSAGE. WELL, IT'S TOO BAD WE CAN'T HAVE THIS OUTSIDE.WHAT A GORGEOUS DAY, RIGHT? YOU KNOW BUT WE KNOW THAT CAN CHANGE IN A SECOND IN NORTH TEXAS.
SO I JUST WANT TO SAY FOR A REMINDER THAT NEXT WEEK WE'RE GOING TO GO ON SPRING BREAK.
AND SO WE'RE GOING TO BE BASICALLY HAVING BACK TO BACK BOARD MEETINGS.
SO ANY QUESTIONS THAT ARE COMING UP WITHIN THE NEXT THREE COMMITTEE MEETINGS, PLEASE LET US KNOW AS SOON AS POSSIBLE BECAUSE WE CAN RESPOND AND GET THOSE QUESTIONS ANSWERED. NEXT WEEK WILL BE A SHUTDOWN, AND THEN WE'LL COME BACK FAST AND FURIOUS FOR THE LAST WEEK OF MARCH.
FAST AND FURIOUS. OKAY, THERE'S A LOT GOING ON IN THE WORLD.
ESPECIALLY DOWN IN AUSTIN. I HOPE EVERYBODY'S PAYING ATTENTION TO THE VARIOUS MEASURES, BILLS THAT HAVE BEEN PRESENTED, THE COMMITTEES, THE EDUCATION COMMITTEE, PUBLIC EDUCATION COMMITTEE OF BOTH THE HOUSE AND SENATE ARE ACTIVE AND UNDERWAY.
THERE'S A LOT OF THINGS GOING ON THAT WILL OR WON'T IMPACT PUBLIC SCHOOLS.
WE PRAY FOR THE BEST, AND WE PRAY FOR GOOD JUDGMENT FOR THOSE PEOPLE DOWN THERE AS THEY CONSIDER ALL THE DIFFERENT, VARIOUS AND COMPLICATED THINGS THAT COME BEFORE THEM.
SO WITH THAT BEING SAID, WE'RE GOING TO MOVE FORWARD TO ITEM NUMBER FOUR ON OUR AGENDA.
[IV.A. Information Items]
THESE ARE INFORMATION ITEMS. FIRST UP IS INFORMATION NUMBER A1 RECEIVE BOARD OF TRUSTEES CONTRACT RENEWAL REPORT FOR MARCH. AND I BELIEVE MARK BOOKER IS PRESENT TO TALK TO US.YES, SIR. GOOD AFTERNOON TO MR. MILLER, TO MEMBERS OF THE BOARD OF TRUSTEES, TO DOCTOR LOPEZ.
WE DO HAVE BEFORE YOU THE MARCH 2025 CONTRACT RENEWAL REPORT.
I'D BE HAPPY TO ENTERTAIN ANY QUESTIONS THAT YOU MIGHT HAVE REGARDING THE REPORT.
VERY GOOD. ANY QUESTIONS ABOUT THIS BOARD? ARE WE OPERATING UNDER THE NEW LIMITS YET? DID WE APPROVE THE NEW CONTRACT. NO THAT WAS JUST THE FIRST READ.
THAT WAS THE FIRST READ. SO THAT WILL BE FOR THE MARCH SCHOOL BOARD MEETING LATER THIS MONTH.
OKAY. VERY GOOD. MR. BOOKER, THANK YOU FOR THAT.
LET'S GO TO ITEM A2 RECEIVE PRESENTATION ON INSTRUMENT REPLACEMENT PLAN UPDATE.
WE'RE DOING A LITTLE BIT OF A SHUFFLE HERE. JOSEPH FIGARELLI, THANK YOU FOR COMING.
THANK YOU. GOOD AFTERNOON, CHAIRPERSON MILLER, BOARD OF TRUSTEES AND DOCTOR LOPEZ.
YOUR COMMITMENT AND SUPPORT TO OUR BAND PROGRAM HAS REALLY IMPACTED THE OUTCOMES OF OUR STUDENTS.
WE HAVE DOUBLED THE RESULTS OF YEARS PRIOR BY SECURING TWO BANDS AT THE UIL STATE MARCHING CONTEST AND INCREASING THE NUMBER OF INDIVIDUAL ALL STATE STUDENTS FROM 2 TO 4. ALSO, WE HAVE HAD HIGH SCHOOL AND MIDDLE SCHOOL BANDS SELECTED TO THE PRESTIGIOUS MUSIC FOR ALL PERFORMANCE, AS WELL AS THE NATIONAL WIN MARK OF EXCELLENCE CONTEST.
WE THANK YOU. OUR 23-24 INSTRUMENT ORDERS. FIRST, I WOULD LIKE TO DEFINE WHAT A QUALITY INSTRUMENT MEANS FOR GISD BANDS. THESE ARE INSTRUMENTS KNOWN IN THE INDUSTRY FOR THE RESPONSIVENESS AND HIGH QUALITY OF SOUND, AND ARE BEING USED IN TOP ENSEMBLES AND PROFESSIONAL ORCHESTRAS.
OUR DIRECTORS APPLIED THEIR COLLECTIVE EXPERIENCES TO SELECT THE TOP BRANDS AND MODELS FOR EACH INSTRUMENT, RESULTING IN THREE TIERS VARSITY, NON-VARSITY, AND BEGINNER.
FIRST, DIRECTORS CREATED A LIST OF QUALITY INSTRUMENTS.
[00:05:02]
DIRECTORS ORDERED BASED ON APPROVED VENDORS AND LOWEST BID WHEN APPLICABLE, AND INSTRUMENTS ARE THEN DELIVERED TO CAMPUSES AND DIRECTORS DOCUMENT WHEN RECEIVED. THE FOLLOWING TWO SLIDES SHOW THE NUMBER OF INSTRUMENTS ORDERED AND RECEIVED FROM EACH MIDDLE SCHOOL.PLEASE NOTE THAT SOME INSTRUMENTS TAKE LONGER TO ARRIVE DUE TO BACK ORDERS.
JACKSON ORDERED 99 HAS RECEIVED 80. IF YOU DROP DOWN TO THE BOTTOM WEBB ORDER 26 AND HAS RECEIVED 26. 989 INSTRUMENTS WERE ORDERED AND 894 HAVE BEEN RECEIVED.
THEREFORE, 90% OF OUR MIDDLE SCHOOL INSTRUMENTS HAVE BEEN DELIVERED.
THIS SLIDE SHOWS THE NUMBER OF INSTRUMENTS ORDERED AND RECEIVED FROM EACH HIGH SCHOOL.
GARLAND HIGH SCHOOL ORDERED 108 INSTRUMENTS AND THEY'VE RECEIVED ALL 108.
ON THE VERY BOTTOM, SOUTH GARLAND ORDERED 138 INSTRUMENTS AND HAS RECEIVED 108.
984 INSTRUMENTS WERE ORDERED AND 769 HAVE BEEN RECEIVED.
THEREFORE, 78% OF OUR HIGH SCHOOL INSTRUMENTS HAVE BEEN DELIVERED.
NOW, LOOKING AT THE CURRENT 24-25 SCHOOL YEAR, WE ARE REPEATING THE SAME PROCESS.
WE ARE CURRENTLY ON STEP FOUR WHERE THE INSTRUMENTS ARE BEING ORDERED.
23-24 WE WERE AWARDED $3,111,200, AND WE ENCUMBERED $3,108,394.99. THIS YEAR, 24-25, WE WERE AWARDED $1,555,600.
AND WE'VE ENCUMBERED $1,547,939.71. ANY QUESTIONS? YES. WE HAVE SOME QUESTIONS. THANK YOU, MR. BEACH. THE PRINTING OF THIS BOOKLET FOR US TODAY, HAS THERE BEEN ANY MORE? AND WHAT YOU HAVE AS FAR AS WHAT HAS BEEN RECEIVED? IS THIS CURRENT? IT'S UP TO DATE. IT'S AS OF TWO WEEKS AGO.
YES, SIR. THIS WAS TWO, TWO WEEKS AGO. YES, SIR. SO, DO YOU KNOW SOME OF THESE NUMBERS THEN CHANGED? IT'S PROBABLY NOT CHANGED THAT MUCH MORE, IF ANY, BECAUSE IT TAKES A WHILE TO COME IN.
IT'S JUST GOING TO BE TIME BECAUSE IT'S THE BACK ORDER OF INSTRUMENTS STILL WAITING TO BE DELIVERED.
DEMAND, ESPECIALLY IN SOME OF THESE TUBAS TOP RATED TUBAS.
THEY TAKE ABOUT TWO YEARS TO BE PROCESSED. YES.
SO SO WE'RE LOOKING AND WE'RE GOING INTO YEAR TWO NOW.
THANK YOU. THANK YOU MR. BEACH. ANYTHING ELSE MR. GLICK THANK YOU SIR. YOU JUST EXPLAINED AGAIN.
THAT'S WHY THE NUMBERS WERE 3 MILLION AND THEN ONE FIVE.
HOW MANY MORE YEARS DO WE HAVE AFTER THIS YEAR? IT'S A TOTAL OF NINE YEARS. SO IT WILL BE EIGHT YEARS AFTER THIS ONE. OKAY.
THANK YOU. YES SIR. THANK YOU. OKAY. ANY QUESTIONS FROM BOARD MEMBERS? MISS GRIFFIN? YES. THANK YOU FOR THE REPORT. I REFRESH MY MEMORY IN TERMS OF ALL OF OUR BAND HALLS AND MIDDLE SCHOOL AND HIGH SCHOOLS AND THE ADEQUATE AND APPROPRIATE STORAGE OF THESE GREAT INSTRUMENTS.
YES, WELL, WE'RE TAKING HIGH CARE OF THEM BECAUSE THEY'RE VERY IMPORTANT AND THEY'RE VERY EXPENSIVE.
WE UNDERSTAND THE VALUE OF THEM, AND WE APPRECIATE THAT FROM THE BOARD.
SO EVERY INSTRUMENT THAT'S COMING IN, WE HAVE LOCKERS FOR THEM.
WE LOCK THEM UP. WE TAKE CARE OF THEM. WE ISSUE THEM OUT.
WE DO IT'S AN EXTREME PROCESS OF MAKING SURE CHECKS AND BALANCES THAT MAKE SURE ALL THE INSTRUMENTS ARE ISSUED TO THE STUDENTS AND ARE BEING BROUGHT BACK ON A DAILY BASIS TO MAKE SURE WE HAVE THEM IN THEY ARE CARED FOR. AND SO THE INVENTORY IS ALWAYS CURRENT.
IT IS. YES, MA'AM. YES. ANYBODY ELSE? I HAVE A COUPLE OF QUESTIONS.
[00:10:03]
I WANT TO GO BACK. YOU MENTIONED THE THREE LEVELS OF INSTRUMENTS.THEN WE HAVE OUR SECOND BANDS, THIRD BANDS, YOU KNOW, THOSE ARE CALLED NON-VARSITY.
AND THEN WHEN YOU GET TO THE MIDDLE SCHOOL, YOU HAVE THE BEGINNER STATUS WHERE ALL THE KIDS THAT START FOR THE FIRST YEAR, BASICALLY IN SIXTH GRADE. SO WE DO THERE'S THREE TIERS.
WE USE THE TOP MODELS FOR THE VARSITY BANDS FOR THE TOP ENSEMBLES, AND THEN WE GO WITH THE SAME BRANDS, BUT JUST NOT THAT HIGH OF A MODEL FOR THE NON-VARSITIES.
AND THEN OF COURSE THE BEGINNERS, WE GET GOOD INSTRUMENTS THAT WAY THE STUDENTS ARE ABLE TO PRODUCE GOOD SOUNDS, BUT THEY'RE NOT OF THE QUALITY OF THE VARSITY AND NON-VARSITY BECAUSE THOSE ARE THE COMPETING ENSEMBLES. AND THAT ANSWERED MY SECOND QUESTION IS WHEN WE PURCHASED THESE, WE'RE PURCHASING THEM FOR THE LEVEL THAT IS NEEDED TO FULFILL WHATEVER THE REQUIREMENT IS.
OH YES, THEY'RE DIVIDED UP BETWEEN VARSITY TOP, TOP QUALITY, NON-VARSITY.
SO VARSITY HAS NOTHING TO DO WITH HIGH SCHOOL IT HAS TO DO WITH THE THE LEVEL OF THE BAND.
CORRECT IN EACH CATEGORY. IN MIDDLE SCHOOL, THERE'S VARSITY AND HIGH SCHOOL THERE'S VARSITY AS WELL.
OKAY. AND THEN BACK OVER YOU CAME TO PAGE 17.
AWARDED VERSUS ENCUMBERED. IS THAT ANOTHER WAY OF SAYING, WE'VE BEEN BILLED? WE JUST HAVEN'T PAID IT YET. THE ENCUMBERED SIDE? YES, THAT'S BASICALLY WHAT WE WERE AWARDED BY THE DISTRICT WHERE WE WERE GIVEN BY THE DISTRICT.
AND THEN AFTER WE TOTALED UP ALL THE THE AMOUNTS OF THE INSTRUMENTS, WHICH ARE TOTALED UP AFTER WE ORDERED THE INSTRUMENTS, THAT'S THE AMOUNT. SO AT THE END OF IT, ONCE WE RECEIVE EVERYTHING, THAT AMOUNT SHOULD BE PAID ALL OFF.
OKAY. AND THEN SO WITHIN THE AWARDED VERSUS ENCUMBERED, ARE WE PAYING ON ORDER OR ARE WE PAYING ON DELIVERY? ON DELIVERY.
SO WHEN WE GET IT THEN WE COMPLETE THE INVOICE THAT'S TURNED OVER TO FINANCE AND THEY DO.
THAT IS CORRECT. OKAY. AND THEN YOU WENT THROUGH THE PROCESS OF ON ONE OF YOUR SLIDES.
I THINK IT WAS DOESN'T HAVE A NUMBER, BUT IT'S THE PROCESS.
THIS ONE? AND I GUESS THOSE ARE THE THAT'S THE SYSTEM BY WHICH WE'RE FIGURING OUT WHAT WE'RE GOING TO ORDER, TO WHICH SCHOOL THEY GO THROUGH, THE PROCESS OF DETERMINING WHAT THEY HAVE A NEED FOR THAT IS SUBMITTED.
I GUESS YOUR EYES SEE IT AT SOME POINT. YES ABSOLUTELY.
AND YOU'RE ABLE TO ASK QUESTIONS AND SCRUB THE PROCESS AND MAKE SURE THAT EVERYTHING'S BEEN DONE IN A NICE AND MATCHING MANNER, IF YOU WILL, TO THE STUDENT NEED. YES. CORRECT.
AND WHAT WE DID PRIOR TO BEGINNING THIS WHOLE PROCESS, WE SAT ALL THE DIRECTORS SAT WITH MYSELF AND WE DETERMINED WHAT IS AS I DEFINE WHAT QUALITY IS, WE DETERMINE WHICH INSTRUMENTS FIT THOSE CATEGORIES.
AND THAT'S WHAT WE DETERMINED THAT WE WILL ORDER FROM THOSE INSTRUMENTS EVERY SINGLE YEAR.
WE WON'T MAKE UP ANY OTHER INSTRUMENTS. THOSE ARE THE INSTRUMENTS THAT WE CONSIDER OUR QUALITY INSTRUMENTS, AND WE WANT TO KEEP THEM THE SAME EVERY YEAR. SO MR. GLICK ASKED THE QUESTION, HOW MANY YEARS ARE WE IN, YOU SAID EIGHT.
EIGHT MORE. SO THAT MEANS WE DO THIS AGAIN NEXT YEAR? YES. CORRECT. AND THEN AFTER THAT, IT'S A REASSESSMENT TIME.
IS THAT WHAT IT IS? THAT WOULD BE. YES, THAT WOULD BE BRINGING IT UP TO THE BOARD AGAIN.
OKAY. SO IF ANYTHING ELSE BEYOND THAT ORIGINAL NINE YEAR JUST CALL IT COMMITMENT FOR LACK OF A BETTER WORD, WOULD BE SOMETHING THAT COMES BACK TO THE BOARD OR IS BUILT INTO THE BUDGET SOMEWHERE FOR SOMETHING.
THIS ONE IS THREE. SO IT WOULD BE SEVEN MORE.
SEVEN. TOTAL TEN. YES, SIR. OKAY. I THOUGHT YOU SAID WE WERE IN YEAR EIGHT.
I GOT YOU. SO WE LEAPFROGGED A YEAR. YES. TWO IN ONE.
OKAY, SO WE'RE ON YEAR THREE. WE'RE IN YEAR THREE.
OF A NINE YEAR COMMITMENT. OF A TEN YEAR COMMITMENT.
A TEN YEAR COMMITMENT. YES. I'VE HEARD A LOT OF NUMBERS.
ALL RIGHT, SO WE'RE IN YEAR THREE OF A TEN YEAR COMMITMENT. SEVEN MORE YEARS LEFT.
MR. BEACH. CURIOSITY. SOME OF THE STUDENTS IN THE BANDS HAVE BRAND NEW INSTRUMENTS ALREADY, AND I KNOW THAT WE'RE WANTING TOP QUALITY IS ARE WE REQUIRING ONCE THESE INSTRUMENTS ARE COMING IN FOR THEM TO USE THE ONES THAT WE HAVE PURCHASED AND ORDERED, OR CAN THEY STILL USE THEIR OWN INSTRUMENT? IF IT'S THE SAME MODEL, THEN THEY CAN.
THEY HAVE THE OPTION OF USING THEIRS. BUT IN MOST CASES THESE ARE VERY EXPENSIVE.
SO IF THEY DON'T BUY, 90% OF THE KIDS WILL NOT HAVE THESE TYPE OF INSTRUMENTS.
SO THEN WE WILL JUST REPLACE KEEP YOURS AT HOME.
USE THESE IN OUR BAND PROGRAM. OKAY. JOHNNY WANTS A TUBA.
[00:15:06]
WE GOT SEVERAL OF THEM. [LAUGHTER] OKAY. BOARD MEMBERS, COMMITTEE MEMBERS.ANY OTHER QUESTIONS? ALL RIGHT. THANK YOU SO MUCH, MR. FIGARELLI. THANK YOU. THANK YOU FOR THE UPDATE.
ALL RIGHT. LET'S MOVE TO ITEM 4A NUMBER THREE.
THIS IS A PRESENTATION ON THE GISD ANNUAL UTILITY REPORT PAUL GONZALES.
THANK YOU. GOOD AFTERNOON, CHAIRMAN MILLER, BOARD OF TRUSTEES.
DOCTOR LOPEZ. I'M HERE TO SHARE WITH YOU THE ANNUAL GISD UTILITY REPORT FOR 202 4, 25. SO SOME OF THE KEY FACTORS THAT COME INTO THIS PRESENTATION IS WHAT WE'RE PAYING FOR, WHAT THE DISTRICT IS PAYING FOR USAGE AND, HOW MUCH USAGE AND THE COST.
SO RIGHT NOW WITH GARLAND P OWER AND LIGHT OUR RATE IS $0.14 A KILOWATT.
THE SPIKE HAS REALLY, REALLY IMPACTED THE BUDGET.
AND I JUST WANT TO MAKE SURE THAT I BRING YOU THE LATEST AND GREATEST INFORMATION.
WE ALSO HAD A SPIKE IN THE NATURAL GAS USAGE DURING THE WINTER THAT RAISED THE AMOUNT SPENT ON NATURAL GAS OVERALL, DESPITE A LOWER 12 MONTH AVERAGE. WE HAD AN IMPACT TO THE BUDGET AND ON THAT AND ON UTILITY COSTS THAT WERE SPENT LAST FISCAL YEAR. THE WATER RATE INCREASE ACROSS THREE CITIES DURING THE 23-24 SCHOOL YEAR.
MORE WATER RATE INCREASES WERE RECENTLY APPLIED IN OCTOBER OF 2024.
AND YOU'LL SEE THAT IN MY PRESENTATION. WATER USAGE INCREASED PARTIALLY DUE TO WATER.
STORMWATER COSTS INCREASE FOR BUILDINGS IN THE CITY OF ROWLETT.
AROUND EARLY 2024, WE HAD MONTHLY STORMWATER COSTS INCREASES BASED ON THE RATE OF 550 PER 4000 SQUARE FOOT OF IMPERVIOUS AREAS FOR EACH SCHOOL PROPERTY, RATHER THAN A FIXED COST OF $13.50 PER MONTH.
THAT WAS A MAJOR INCREASE. I'M GOING TO GIVE YOU AN EXAMPLE.
SO A SMALL IMPERVIOUS AREA LIKE STEADHAM ELEMENTARY SCHOOL, WE'RE PAYING $104 A MONTH.
A MEDIUM SIZE IMPERVIOUS AREA AT STEPHENS ELEMENTARY IS $313.50 PER MONTH.
AND THEN A LARGE AREA AT ROWLETT HIGH SCHOOL IS 682 PER MONTH.
SO COSTS WERE CALCULATED BASED ON THE 550 OVER THE 4000 SQUARE FOOT OF PREVIOUS AREAS OF THE ENTIRE PROPERTY, WHICH INCLUDES THE HARD SURFACES, PARKING LOTS AND OTHER AREAS ON THE PROPERTY.
UTILITY RATES SO YOU CAN SEE GARLAND POWER AND LIGHT.
OUR, DEREGULATED PARTNER, WHICH IS CAVALLO. WE WERE PAYING $0.08 IN 2021, 22, AND WE'RE STILL PAYING $0.08. I WANT TO LET THE BOARD KNOW THAT THIS CONTRACT IS EXPIRING IN JULY.
ME AND MR. DODDS, OUR CFO, ARE NEGOTIATING WITH OUR ENERGY CONSULTANT.
WE'RE SHOPPING FOR POWER RIGHT NOW TO SEE WHAT THE BEST KILOWATT PER HOUR WE CAN GET.
THE TRI-CITIES WATER DEPARTMENT. AS YOU CAN SEE WE'VE HAD INCREASES, AS YOU CAN SEE, FOR THIS YEAR, 24-25 AND THE CITY OF GARLAND, WE'RE PAYING, $7.44.
AND THEN ON ROWLETT WE'RE PAYING 624. EXCUSE ME $6.84.
CITY OF SACHSE WE'RE PAYING $8.42. AS YOU CAN SEE, ALL INCREASES NATURAL GAS.
ATMOS ENERGY FOR 24-25. WE PAID $0.72 ON THE RATE THROUGH PREVIOUS WE WERE PAYING $0.80 IN 21-22. AS YOU CAN SEE THERE WAS A DECREASE.
[00:20:02]
NOW LET'S GET TO THE MEAT OF THE PRESENTATION.SO UTILITY USAGE AND COST SUMMARY. AS YOU CAN SEE ON THIS PIE GRAPH, FROM AUGUST 23RD TO JULY 24TH, WE HAD A 12% INCREASE. 23-24 COST FOR UTILITIES WAS $14,167,049. PREVIOUS YEAR WAS $12,645,998. AGAIN, VARIANCE OF 12% AT $1.5 MILLION INCREASE FOR UTILITIES. THIS YEAR, FOR THIS PAST YEAR.
IT'S IT'S WE HAD A TREMENDOUS INCREASE. LET'S TALK A LITTLE BIT ABOUT ELECTRICITY.
SO ON THE ELECTRIC COST SIDE AGAIN WAS $ 10 ,845,770.
WE HAD 98,555 44KW PER HOUR. SO WE'RE INCREASING THE AMOUNT OF ELECTRICITY THAT WE USE IN OUR FACILITIES. WE USE OUR FACILITIES QUITE A BIT.
SO ESPECIALLY AFTER HOURS. OUR BUILDING, SOME OF OUR BUILDINGS DON'T SHUT DOWN AT 10 OR 11:00 AT NIGHT, SOME OF OUR HIGH SCHOOLS. SO WE'VE USED MORE, MORE KILOWATTS, WHICH WE'VE PAID A LITTLE BIT MORE THIS YEAR.
ON THE UTILITY TRENDS, I WANTED TO SHOW YOU KIND OF THE KIND OF THE PEAKS AND VALLEYS.
AS YOU CAN SEE ON ELECTRICITY, AS YOU KNOW, WE START TURNING THOSE HVAC SYSTEMS ON IN MARCH AND, DON'T PRETTY MUCH SHUT THEM DOWN TILL SEPTEMBER SO YOU CAN SEE THE SPIKES, YOU KNOW, THE OF ELECTRICITY COSTS AND THEN AND ALSO THE KILOWATT USAGE.
SO YOU KNOW, IT'S THE SUMMER MONTHS EARLY LATE SPRING TILL LATE SUMMER WHERE WE'RE USING THE MAJORITY OF OUR ELECTRICITY. AND THAT'S WHAT WE PAY THE MOST.
NATURAL GAS. AGAIN, WE'VE HAD SOME REALLY BAD WINTER STORMS LAST SEVERAL YEARS.
AS YOU CAN SEE, LAST YEAR WE WERE AT OVER $1,085,864 FOR NATURAL GAS.
AND THEN WE HAD ROUGHLY 97,684 MCF'S, WHICH IS 1000 CUBIC FEET FOR VOLUME.
AGAIN, YOU'LL SEE THE TRENDS, AS YOU CAN SEE IN THE WINTER MONTHS WE USE MORE AND AND WE PAY MORE.
SO JUST WANTED TO KIND OF GIVE YOU AN IDEA OF HOW WE PEAKED.
AND YOU CAN SEE THE DIFFERENT YEARS. BUT YOU CAN SEE THAT 23, 24 WE REALLY SPIKED IN NATURAL GAS YOU KNOW, FOR CONSUMPTION AND COST. HERE WE'RE TALKING WATER, IRRIGATION AND STORMWATER.
2023-24. TOTAL COST WAS $2 , 235,415. AGAIN, WE USED 184,172 ON ON OUR KGAL'S. AGAIN, YOU'RE GOING TO SEE ON THE NEXT BAR GRAPH.
A LOT OF THAT HAS TO DO WITH BEAUTIFICATION OF OUR FACILITIES.
RUNNING THOSE IRRIGATION SYSTEMS ENSURING THAT, YOU KNOW WE KEEP THAT FRONT DRIVE APPROACH LOOKING REALLY NICE IN OUR FACILITIES LOOKING NICE. SO THE USAGE OF WATER DURING THE SUMMER MONTHS JUST TO KEEP EVERYTHING MAINTAINED.
IT'S WHERE WE'RE BEING IMPACTED. LET'S TALK ABOUT AN INITIATIVE THAT WE'VE BEEN VERY FORTUNATE ON. 2-24 THE BOARD. 2-24 OF 23 THE BOARD OF TRUSTEES WAS PRESENTED A COOL CHILLER PROGRAM, WHICH INCLUDES LIKE FOR LIKE REPLACEMENT OF CHILLERS OVER THE NEXT OVER 12 YEARS OVER 12 YEARS OLD, THE OLD PUMPS, COOLING TOWERS, LIMITED CONTROLS AND THE REPLACEMENT OF THE CHILLER EFFICIENCY MUST EXCEEDS THE ENERGY CODE REQUIREMENTS.
THAT'S A BIG PART OF IT. THE CHILLERS THAT WE'RE INSTALLING RUN ON LESS ELECTRICITY.
GISD HAS 13 CHILLERS THAT MEET MET THE CRITERIA.
ON 2-27-24 ENTECH SALES SERVICES WAS AWARDED CSP 499-2401 CHILLER REPLACEMENT.
[00:25:02]
THE WORK BEGAN AT O'BANION DURING THE WINTER BREAK AND WAS COMPLETED OVER THE WINTER BREAK.THE PROJECT WITH SEIKO PRETTY MUCH ENDS AT THE END OF THE END OF THE NEXT.
THE END OF NEXT YEAR IN DECEMBER, WHICH WE MEET THE TIMELINES OBLIGATED BY THE DISTRICT TO SEIKO.
SO WE'RE WE'RE IN GOOD SHAPE TO GET THAT PROJECT COMPLETED.
ANY COMMENTS OR QUESTIONS? YES. THANK YOU FOR THE REPORT.
COMMITTEE. COMMITTEE ANYTHING? LET ME GO OVER A COUPLE OF THINGS BACK ON PAGE 23.
YOU MENTIONED THAT OUR ELECTRIC CONTRACT WITH CAVALA IS COMING DUE IN JULY.
WHAT'S THE CURRENT MARKET RATES? WHAT DO YOU WHAT DO YOU THINK WE'RE GOING TO LAND APPROXIMATELY IN.
IN. YES, SIR. I'M SORRY TO INTERRUPT YOU THERE.
NO. YOU'RE GOOD. WE IN OUR. WE'VE HAD SEVERAL MEETINGS WITH OUR CONSULTANT.
IT DOESN'T, TO BE HONEST, IT DOESN'T LOOK VERY GOOD FOR THE DISTRICT IN COMPETITIVE PRICING.
WE'RE PROBABLY GOING TO BE IN THAT 13 TO 14 CENT AREA.
SO HOW LONG WAS THE PREVIOUS CONTRACT? SEVEN YEARS.
SO WE'VE BEEN LOCKED IN FOR SEVEN YEARS AT THAT PRICE.
THAT'S WHY THE MAJOR DISPARITY. IN GP&L WE PRICED YEAR TO YEAR.
I UNDERSTAND I'M A GP&L USER MYSELF. OKAY. AND THEN IF YOU DON'T MIND, COULD WE TURN BACK TO PAGE 29? AND THIS IS KIND OF A GENERAL QUESTION. DO YOU KNOW IF WE'RE CHARGED SEWER AND RUNOFF AND ALL THAT IS CERTAIN AMOUNT PER SQUARE FEET. HOW MANY NEW SQUARE FEET OF IMPERVIOUS AREA ARE WE ADDING WITH THE BOND ISSUE? AND IF YOU DON'T HAVE THAT, THAT'S SOMETHING YOU CAN FOLLOW UP WITH ME LATER.
I WILL FOLLOW UP WITH YOU LATER. LET ME GET WITH MR. FERNANDEZ AND GET THAT INFORMATION TO YOU. YEAH.
IT SEEMS LIKE WE ARE ADDING SOME ROOFS, ESPECIALLY WITH OUR MACS.
YES. THINGS THAT WE'RE CURRENTLY GRASS THAT ARE NOW GOING TO BE IMPERVIOUS AS PER YOUR DEFINITION.
SO YEAH, I'D BE INTERESTED IN THAT. AND I KNOW YOU'LL BE BUILDING BUDGETS, AND I'M ASSUMING WE'RE GOING TO BE START ADDING IN SOME OF THAT AS WE GET INTO THESE PROJECTS. BUT THEY'RE NOT CONSIDERED IMPERVIOUS UNTIL THE PROJECT IS COMPLETE AND WE GET A CO.
I BELIEVE. SO ONCE THE CO IS GIVEN, THEN THAT INFORMATION IS DOCUMENTED BY THE.
WILL THAT BE AN IMMEDIATE ADJUSTMENT OR IS IT FOR THE NEXT YEAR? I BELIEVE IT WOULD BE FOR THE NEXT YEAR, BUT I CAN GET THOSE QUESTIONS ANSWERED.
OKAY. ANY OTHER QUESTIONS FROM THE BOARD OR ANYBODY REGARDING THIS ITEM? OKAY. THANK YOU SO MUCH. THANK YOU. Y'ALL HAVE A GREAT EVENING.
OKAY. LET'S GO TO ITEM 4A 4. WE'RE GOING TO REVIEW THE JANUARY 2025 MONTHLY FINANCIALS.
I'D LIKE TO APOLOGIZE FOR WHAT HAPPENED EARLIER.
I HAD A COPY OF THE WRONG AGENDA, BUT I'LL PROCEED.
YOU CAN COME UP ANYTIME. WE JUST MIGHT NOT LISTEN TO YOU.
OKAY. [LAUGHTER] GO AHEAD. SO STARTING ON PAGE 33 OF THE BOARD PACKET IS THE GENERAL FUND MONTHLY FINANCIALS. AND ON PAGE 34, THERE'S JUST, YOU KNOW, SOME FIGURES THAT I LIKE TO HIGHLIGHT, LIKE THE FACT THAT WE SPEND ABOUT 46.1% OF THE GENERAL FUND BUDGET AS OF JANUARY 2025, AND WE'VE COLLECTED ON PAGE NUMBER 37, 65.6% OF THE GENERAL FUND BUDGET.
I'D LIKE TO NOW ENTERTAIN ANY QUESTIONS. OKAY.
JUST ONE SECOND. COMMITTEE MEMBERS, ANY QUESTIONS ON THIS? MR. GLICK, I'M JUST WONDERING WHEN WE'RE ACTUALLY GOING TO OFFICIALLY START BUDGET DISCUSSIONS AT THE BOARD LEVEL.
IS THERE ANY DATE SET, ANY TIME FRAMEWORK. THAT WE JUST LIKE LAST YEAR, WE STARTED IN APRIL.
AND SO THAT'S WHEN WE'LL START OUR BUDGET WORKSHOPS.
AND I'LL GET WITH MR. MILLER ABOUT SETTING THE BUDGET WORKSHOPS.
[00:30:04]
YOU KNOW BEFORE WE HAVE OUR JUST LIKE WE DID LAST YEAR BEFORE WE HAVE THIS MEETING HERE.ARE YOU PLANNING TO HAVE THEM AT THE SAME TIME OR SPECIAL SESSIONS FOR BUDGET? WE DID IT LAST YEAR AT THE SAME TIME, SO WE STARTED AT 2:00 FOR THE BUDGET WORKSHOP, THEN WENT RIGHT INTO THIS FINANCE COMMITTEE MEETING.
AND ARE WE EXPECTING AT THAT POINT WE'LL KNOW ANY MORE FROM THE STATE LEGISLATURE, OR WILL JUST BE MAKING ASSUMPTIONS AT THAT POINT? YOUR GUESS IS AS GOOD AS MINE. THAT'S WHAT I THOUGHT.
THANK YOU. MR. GLICK, I WAS READING TODAY FROM THE CHAIRMAN OF THE HOUSE EDUCATION COMMITTEE THAT THEY THOUGHT THEY WOULD BE ABLE TO STACK HANDS AND COME TO AGREEMENT WITHOUT A SPECIAL SESSION.
SO I DON'T KNOW IF THAT'S MAY OR JUNE, BUT I DON'T THINK WE'RE GOING TO.
SO AS WE'VE DONE EVERY YEAR, WE JUST GOT TO KIND OF BE FLEXIBLE AS WE GO THROUGH THE BUDGET STUFF, ESPECIALLY WHEN IT COMES TO FUNDING. YEAH. OKAY.
THANK YOU SIR. CERTAINLY. ANY OTHER QUESTIONS ON THIS REPORT? MS. GRIFFIN. YES. I'M GOING TO MAKE AN ASSUMPTION THAT WE WILL BRING THE GUIDELINES. I'M TRYING TO THINK OF THE RIGHT WORD OR THE INDICATORS THAT WE ARE USING TO FORM THE BUDGET. SOMETIMES WE GET, YOU KNOW, WHAT YOUR GOALS ARE, AND THEN EVERYTHING THAT FOLLOWS, FOLLOWS WITHIN THAT. THESE ARE THE THINGS THAT WE'RE TRYING TO DO.
SO WILL WE HAVE THOSE UP FRONT WHEN YOU ALL COME TO US AT THAT MEETING OR WILL WE GET THAT LATER.
GENERALLY, YOU KNOW, OF COURSE, WE'RE SETTING OUT TO SEE WHAT WE I MEAN, WE'RE GOING THROUGH THAT RIGHT NOW, AND WE SHOULD HAVE SOMETHING FOR YOU ON AS WE COME OUT WITH THE BUDGET IN APRIL.
OKAY. SO HERE'S WHAT WE'RE TRYING TO ACCOMPLISH BASED ON THESE OBJECTIVES.
AND THIS IS WHAT WE'VE DONE THUS FAR. WE'RE WORKING TO GET TO THIS POINT.
WE WILL HAVE THAT NOTATION NOT JUST IN NUMBERS BUT IN WORDS.
IN WORDS. YES. THANK YOU. YEAH. LET ME PUT IT ANOTHER WAY, MRS. GRIFFIN. IF I REMEMBER CORRECTLY, PREVIOUS BOARD SESSIONS, ESPECIALLY WHEN IT COMES TO BUDGET SETTING, YOU START OFF WITH A WHOLE BUNCH OF ASSUMPTIONS, AND THEN THEY GET SOLIDIFIED DURING THE PROCESS SO THAT THE ASSUMPTION GOES AWAY AND IT BECOMES A FINITE NUMBER THAT'S ON A PIECE OF PAPER.
SOME OF IT WE'RE GOING TO KNOW RIGHT OFF. BUT OTHER THINGS DEVELOP AS THE BUDGET IS PRESENTED.
AND BOARD HAS DISCUSSION ITEMS AND ABLE TO GIVE FEEDBACK TO THOSE.
WHAT YOU'RE SAYING IS AT THE END OF THE FINAL DEAL.
BUT WE'LL SEE. THANKS. OKAY. VERY GOOD. ANY OTHER QUESTIONS, MR. SELDERS. PRESIDENT SELDERS. ON PAGE 38, I WAS JUST CURIOUS. WITH RESPECT TO WHERE WE ARE IN THE SCHOOL YEAR, OUR FISCAL YEAR.
NOTICING THAT THE YEAR TO DATE PERCENTAGES SEEM TO BE A LITTLE BIT LOWER.
AND I'M JUST CURIOUS WHAT ACCOUNTS FOR THAT? YEAH, THERE'S BEEN SOME POSITION SAVINGS BECAUSE THAT PERCENTAGE IS ADJUSTED FOR SOME OF THE ADJUSTMENTS THAT I IMPLEMENTED WHEN I CAME IN.
SO THAT'S ACROSS THE BOARD LIKE INSTRUCTION LIBRARY CURRICULUM YOU'RE SAYING? YEAH. MOST OF THE PAYROLL EXPENSES ARE IN FUNCTION 11, WHICH IS AT THE TOP OF THAT.
AND THOSE ARE MOSTLY FOR SOME OF THE POSITIONS THAT WE HAVE OPEN.
AND IT WAS ALSO A CHANGE IN HOW WE'RE DOING ACCRUALS ALSO.
RIGHT. WHAT'S THAT CHANGE? YEAH. SO IN THE PAST, THERE WERE SOME PAYROLL EXPENSES THAT WERE BACKED OUT TO PRIOR YEAR BUT NOT CORRECTED IN THE CURRENT YEAR. SO I DID THAT EARLY NOW INSTEAD OF WAITING TILL YEAR END TO DO IT.
OKAY. SO I JUST DID IT RIGHT AWAY. THAT WAY IT'S ONE LESS THING FOR ME TO WORRY ABOUT AT YEAR END.
GOT IT. AND THAT'S ONE OF THE QUESTIONS I ASKED IN EARLIER SESSIONS IS, YOU KNOW, HOW DO WE DO THOSE ACCRUALS? DO WE WAIT TILL THE END OF THE LAST MONTH OF THE YEAR AND HAVE A WHOLE BUNCH OF ADJUSTMENTS? AND I THINK ARTURO AND STAFF HAVE BEEN WORKING TO LEVEL OUT THOSE EXPENSES.
IS THAT CORRECT? YES. OKAY. YES. PARTIALLY TO IT.
YEAH. YEAH. OKAY. ANYTHING ELSE? BOARD. THANK YOU.
THANK YOU, ARTURO. NOW WE'RE GOING TO GO TO ITEM 4A 5.
[00:35:03]
THIS IS REVIEW OF JANUARY 2025 TAX REPORT. ARTURO, ARE YOU STILL UP? YES, SIR. YEAH. UNFORTUNATELY, KRISTI IS NOT ABLE TO JOIN US TODAY.AND THE YEAR TO DATE FIGURE WAS 85.41%. AND I CAN REPORT THAT AS OF NOW, WE'VE COLLECTED 96.35% OF TAXES. VERY GOOD. SO WE DO GET A LARGE PERCENT THAT'S PAID BY THE END OF JANUARY WHEN IT'S TECHNICALLY, I GUESS, THE DUE DATE. YEAH, A LOT OF PEOPLE A THIRD OR A LITTLE BIT MORE THAN A THIRD IN JANUARY.
PAYS IN JANUARY. RIGHT. THAT'S NOT UNUSUAL. NOT AT ALL.
OKAY. ANYBODY ELSE ON THE TAX REPORT? OKAY. SEEING NONE.
THANK YOU SO MUCH. THANK YOU. WE'LL GO TO 4B.
[IV.B. Action Items (Non Consent)]
THESE ARE ACTION ITEMS. NON CONSENT NUMBER ONE WILL BE CONSIDER APPROVAL OF BUDGET TRANSFERS AND AMENDMENTS TO THE 2024 2025 GENERAL FUND AND DEBT SERVICE FUND. ELISA CORDOVA-LONG . THANK YOU FOR COMING.GOOD AFTERNOON. CHAIRMAN MILLER. COMMITTEE MEMBERS.
THE FIRST ONE WE HAVE IS THE GENERAL OPERATING BUDGET.
AND THIS MONTH WE ARE JUST ADDING AN ADDITIONAL INTEREST CHARGE OF $200,000.
ARE THERE ANY QUESTIONS? OKAY. OUR FUNDS HAVE BEEN PRESENTED.
ANY QUESTIONS FROM THE COMMITTEE OR THE BOARD? VERY STRAIGHTFORWARD. THANK YOU. THANK YOU. LET'S GO TO 4B NUMBER TWO.
THESE ARE NEW BIDS. NUMBER A CONTRACT 22 - 25.
CONSIDER APPROVAL OF PURCHASE OF AMAZON SERVICES.
MARK BOOKER. YES, SIR. ONCE AGAIN, TO MR. MILLER, MEMBERS OF THE BOARD OF TRUSTEES, TO DOCTOR LOPEZ.
WE DO HAVE BEFORE YOU CONTRACT 22 - 25 FOR THE PURCHASE OF AMAZON GOODS AND SERVICES.
BOARD OR COMMITTEE ANY QUESTIONS? I'M GOING TO ASK ONE.
GIVE ME AN IDEA OF WHAT WIDE VARIETY MEANS. IT COULD GO FROM.
EVERYTHING? OFFICE SUPPLIES. THERE'S LIMITED ON TECHNOLOGY, BUT FOR THE MOST PART, IT'S A CATALOG PROVISION WHICH THEY CAN PROCURE MOST OF THE ITEMS IN THE CATALOG. OKAY.
THANK YOU. IS THERE ANY WHAT ARE THE ADVANTAGES OF DOING THAT THROUGH AMAZON.
ANY CHANCE THEY CAN DELIVER BAND INSTRUMENTS? [LAUGHTER] THEY COULD, BUT THEY MIGHT BE A LITTLE HIGHER PRICED THAN WHAT WE'RE PAYING FOR THEM. OKAY.
THANK YOU. ANY QUESTIONS? ANY QUESTIONS AT ALL.
THANK YOU. MR. BOOKER. WHY DON'T WE GO TO NUMBER B NOW? YES. CONTRACT NUMBER 3025. THIS IS 4 B 2 UNDER NEW BIDS.
YES, SIR. THAT'S CONTRACT 30-25. IT'S USED AS OUR DATA MANAGEMENT PROCESS ACROSS THE DISTRICT, SUPPORTING GOALS AND IMPROVEMENTS, STUDENT ACHIEVEMENT AND INSTRUCTIONAL QUALITY.
THIS CONTRACT IS A NEW AWARD REPLACEMENT BEING RECOMMENDED FOR AWARD TO MOCK B TECHNOLOGIES.
GREAT. ANY QUESTIONS? COMMITTEE. ANY QUESTIONS BOARD.
ALL RIGHT, DAPHNE, GO AHEAD. THANK YOU. I JUST WAS.
IT SAYS IT'S A NEW REPLACEMENT. WHAT WAS THE PREVIOUS COMPANY THAT WE WERE USING? MOCK B? BE. SO WE'RE STAYING WITH THE SAME COMPANY.
WE'RE JUST DOING A NEW BID. THE CONTRACT HAS EXPIRED.
THIS IS A NEW AWARD. IT'S JUST REPLACING AN EXISTING AWARD.
SO WE'RE NOT CHANGING ANY OF THE TOOLS. NO, MA'AM.
[00:40:02]
OKAY. THANK YOU. MR. SELDERS, THAT WAS YOUR QUESTION.THANK YOU. Y'ALL ARE THINKING ALIKE. OKAY. THAT'S SCARY.
I KNOW THAT'S SCARY. YOU STILL GOT LINDA GRIFFIN.
OH, YOU DIDN'T THINK I WAS COMING BACK, DID YOU? I KNEW YOU WOULD. MS. GRIFFIN. MR. MILLER, I KNEW YOU WOULD. PLEASE PROCEED.
IN ANOTHER SENTENCE THAT'S NOT INCLUDED IN THE DESCRIPTION, TELL ME WHAT WE'RE GETTING AND HOW IT'S GOING TO HELP US FROM WHERE WE ARE NOW TO WHERE WE'RE TRYING TO GO.
GOOD AFTERNOON, BOARD OF TRUSTEES. DOCTOR LOPEZ.
AND SO THIS IS A PROGRAM THAT WE'RE LOOKING INTO FOR NEXT YEAR TO HOUSE ALL OF OUR ASSESSMENT TOOLS PROFESSIONAL DEVELOPMENT, STAFF DEVELOPMENT AND SO ON. IT WE ARE LOOKING TOWARD REPLACING EDUPHORIA! WHICH IS THE CURRENT SYSTEM. AND SO THIS DOESN'T PROJECT TO HAVE ANY KIND OF VALUE ADD.
IT'S ACTUALLY A COST SAVE FOR US AS A DISTRICT.
AND ALL OF THE PREVIOUS PROGRAMS THAT YOU LISTED BEFORE, WERE THEY NOT ALL PATCHED TOGETHER IN A PLATFORM, AND THAT THIS BRINGS THINGS IN ONE PLATFORM AS IT'S SAYING, OR WERE WE GOING TO THOSE INDIVIDUALLY? THERE'S ONE SPECIFIC I KNOW OF THAT WITH MTSS.
I DON'T WANT TO COMMIT TO THE LAST ONE [LAUGHTER] AS A GUY THAT HAS TO DO DASHBOARDING ALL THE TIME.
BUT YES, ONE LOGIN SO WE CAN GET ONE ANSWER AND ONE SOLUTION.
THAT WAS KEY. YEAH. ONE LOGIN. THANK YOU. YOU'RE WELCOME.
I DON'T KNOW ABOUT YOU, MISS GRIFFIN, BUT I DON'T DREAM OF THIS STUFF VERY OFTEN.
[LAUGHTER] I DO, JAMIE, SO THANK YOU. ALL RIGHT.
OKAY. LET'S GO. I THINK THAT'S IT. THANK YOU SO MUCH.
WE'LL GO TO BE NUMBER TWO. AND UNDER NUMBER TWO WE'LL GO TO C, WHICH IS CONTRACT 20.
EXCUSE ME. CONTRACT 2 24-25. CONSIDER APPROVAL OF PURCHASE OF DATA GOVERNANCE ANALYSIS.
DASHBOARDS FOR THE DISTRICT THE RECOMMENDED CONTRACTOR FOR THAT CONTRACT IS CARAHSOFT TECHNOLOGY.
ONCE AGAIN, THAT IS A NEW AWARD REPLACEMENT. IT IS A COOPERATIVE PURCHASE WITH ONE YEAR WITH THREE ANNUALLY RENEWABLE OPTIONS, WITH THE NOT TO EXCEED AMOUNT OF $400,000 PAID FOR OUT OF THE GENERAL FUND.
OKAY. COMMITTEE, ANY QUESTIONS ON THAT ONE. BOARD? OKAY. SEEING NONE. THANK YOU, MR. BOOKER. WE'LL MOVE FORWARD NOW TO THIS WOULD BE B2D.
THIS IS CONTRACT 90 - 25. CONSIDER APPROVAL. OOPS D I'M SORRY.
CONSIDER APPROVAL OF PURCHASE OF MONTESSORI SCHOOL FURNITURE, MR. BOOKER. YES, SIR. THAT CONTRACT 34 - 25. COMMUNITY PRODUCTS LLC IS THE COMPANY THAT IS PROVIDING THE SERVICES FOR FURNISHING FOR OUR MONTESSORI CAMPUSES. THAT CONTRACT IS A NEW AWARD REPLACEMENT.
OKAY. COMMITTEE. ANY QUESTIONS? AGAIN, THIS WAS ITEM D, CONTRACT 34-25.
ANY QUESTIONS FROM THE BOARD? THANK YOU. MR. BOOKER WE WILL MOVE FORWARD TO E CONTRACT 90 - 25, CONSIDER APPROVAL OF PURCHASE OF ONLINE TICKETING SERVICES.
YES, SIR. THIS CONTRACT IS UTILIZED BY THE CURTIS CULWELL CENTER.
THIS IS A REVENUE PRODUCING CONTRACT WHICH IS ESTIMATED TO PROVIDE REVENUES OF OVER $930,000.
THIS CONTRACT IS BEING AWARDED TO SAPPHIRE OR EXCUSE ME, FOR THE NEW AWARD REPLACEMENT FOR THE COMPANY'S SAPPHIRE, LLC AND HOMETOWN TICKETS AS THE ALTERNATE ONCE AGAIN.
THAT IS A ONE YEAR CONTRACT WITH FOUR ANNUALLY RENEWABLE OPTIONS PRIMARILY USED AT THE CURTIS CULWELL CENTER FOR THEIR EVENTS, WITH THE NOT TO EXCEED AMOUNT OF $250,000 PAID FOR OUT OF 757 THE CURTIS CULWELL CENTER FUND.
[00:45:10]
GET A TICKET IN ORDER TO BE SCANNED TO GAIN ENTRY INTO AT LEAST THE CURTIS CULWELL CENTER.HAVE WE CONTEMPLATED THAT FOR ANY OF OUR OTHER EVENTS, WHETHER IT'S STADIUMS, ETC.? I KNOW FOR SURE THAT THEY'RE DOING IT AT THE CCC AND I BELIEVE IT'S AT THE STADIUMS AS WELL, BUT I'D HAVE TO CHECK ON THAT TO VERIFY THAT.
IF AND IF WHEN YOU DO CHECK ON THAT, WHEN YOU COME BACK WITH THE INFORMATION, DOES THIS MEAN PEOPLE WILL STILL BE ABLE TO GO UP TO THE TICKET COUNTERS AND PAY CASH, OR IS EVERYTHING GOING TO BE ONLINE? THAT IS MY UNDERSTANDING THAT TICKETS ARE AVAILABLE AT THE GATE.
OKAY. THANK YOU. ANY OTHER QUESTIONS? MISS STANLEY? SO, DO WE OFFER A DISCOUNT TO GO ONLINE VERSUS AT THE GATE, OR IS THIS JUST AN ADDITIONAL OPTION WITH A FEE? IT'S JUST A CONVENIENCE. WITH A FEE? YES, WITH A FEE.
D O, WE PASS ON THAT FEE? YES, WE WE RECEIVE.
IN THIS CASE, THE PRIMARY VENDOR THAT'S BEING AWARDED RECEIVES $2 OUT OF EVERY TICKET SOLD.
THE BALANCE OF THAT GOES BACK TO THE COMPANY.
BUT I MEAN, LIKE FOR FOOTBALL GAMES AND STUFF LIKE THAT, IF PEOPLE CHOOSE NOT TO PAY CASH AND THEY DECIDE TO GO ONLINE, DO THEY PAY ADDITIONAL EXTRA TO COVER THE COST? I'D HAVE I'M NOT FAMILIAR WITH THAT CONTRACT AS I AM OF THIS ONE.
I'M ASSUMING THERE WOULD BE SOME FEE ASSOCIATED WITH IT, BUT I CERTAINLY CAN GET THAT INFORMATION AS IT RELATES TO THE ATHLETIC STADIUMS. OKAY. THANK YOU. JUST A QUICK NOTE. IN OTHER DISTRICTS LIKE FRISCO, WHERE MY GRANDDAUGHTER WAS A CHEERLEADER AN EVERY TICKET WE EVER HAD WAS ONLINE.
IT WAS THE SAME PRICE AS AT THE GATE, AND I DON'T KNOW, I DIDN'T NOTICE ANY DIFFERENCE IN THE COST.
SO DETAILS TO FOLLOW, RIGHT, MR. BOOKER? YES, SIR.
I'LL GET THAT INFORMATION. THANK YOU. GOOD QUESTION.
ANYTHING ELSE? IF NOT, WE'LL GO TO ITEM F, CONTRACT 181 - 25.
CONSIDER APPROVAL OF PURCHASE OF SCHOOL UNIFORM AND ASSOCIATED APPAREL.
THAT CONTRACT IS BEING RECOMMENDED FOR AWARD FROM LEVINE'S LAMBDA'S PARTNERSHIP.
IT IS A NEW AWARD REPLACEMENT. IT IS A ONE YEAR CONTRACT WITH THE NOT TO EXCEED AMOUNT OF $148,000 PAID FOR OUT OF FUND 206, WHICH IS THE FEDERAL FUND FOR THE HOMELESS CHILDREN AND YOUTH.
OKAY. THANK YOU. QUESTIONS COMMITTEE. MR. BEACH.
MR. BOOKER, DO YOU KNOW, ARE THE NUMBERS STILL UP PRETTY HIGH? YOU KNOW, IN THE 600 OR 700, AS FAR AS THE VENTO KIDS? I DON'T HAVE THAT INFORMATION AS IT RELATES TO THE NUMBER OF CHILDREN THAT ARE BEING SERVED.
THAT MAY BE SOME INFORMATION WE'LL HAVE TO GET BACK TO YOU ON.
I'D LIKE TO FIND OUT IF IT'S STABILIZED OR WHATEVER.
BEACH. MR. BEACH. WHAT IS IT THAT YOU'RE WANTING? OH, YOU WANT TO KNOW THE NUMBER OF STUDENTS? I WAS JUST WONDERING THE NUMBER OF STUDENTS AND IF THEY'RE STILL BEING IF THEY'RE STILL BEING ACCOMMODATED, THAT WE'RE STILL ABLE TO GET THEM HERE. FOR MCKINNEY-VENTO. YEAH. YES, SIR.
DID YOU GET THE NUMBER? OKAY. GOOD. OKAY. THE NUMBER WAS 900.
THANK YOU. ANY OTHER QUESTIONS ON THIS ITEM? ALL RIGHT.
MR. JOHNSON AND I DON'T KNOW IF YOU'LL BE THE PERSON TO RESPOND TO THIS.
HOW MANY STUDENTS OR SCHOOLS DO WE HAVE THAT STILL REQUIRE UNIFORMS? I THINK THAT THAT'S SOMETHING THAT WE PROBABLY NEED TO KNOW.
AND FOR THE STUDENTS THAT ATTEND, THAT ATTEND THE DISTRICT, THAT ARE MCKINNEY-VENTO STUDENTS THAT AREN'T ATTENDING A CAMPUS THAT REQUIRES SCHOOL UNIFORMS. ARE WE ASSISTING THEM IN ANY WAY WITH CLOTHING? WE CAN LOOK INTO IT. OKAY. I MEAN, I UNDERSTAND WE HAVE BACKPACKS AT ALL OF THEM, BUT WITH RESPECT TO THE CLOTHING.
JUST CURIOUS AS TO THOSE NUMBERS. NORMALLY AT STUDENT SERVICES, WE DID HAVE A CLOSET THAT DEALT WITH UNIFORMS THAT THEY WOULD WORK WITH. THE CLOSET USED TO BE EXTENSIVE, DEALING WITH MORE THAN JUST UNIFORM THINGS.
NOW, THAT DOESN'T MEAN THEY ARE NEW UNIFORMS. A LOT OF THEM ARE DONATED.
[00:50:05]
AND THEN THEY'RE ABLE TO RECIRCULATE THOSE. BUT WE COULD LOOK INTO THAT.OKAY. THANKS. OKAY. THANK YOU. ANY OTHER QUESTIONS ON THIS ITEM? THANK YOU. BOARD. LET'S GO TO ITEM G THEN CONTRACT 228 - 25.
CONSIDER APPROVAL OF PURCHASE OF PUBLIC ADDRESS SYSTEM PARTS AND SERVICE.
MR. BOOKER. YES, SIR THAT IS CONTRACT 228 - 25.
IT ALLOWS THE SECURITY DEPARTMENT TO ACQUIRE NEW PUBLIC ADDRESS SYSTEMS AS WELL AS REPAIR PARTS.
IT IS A NEW AWARD REPLACEMENT. IT WAS AWARDED USING A REQUEST FOR PROPOSAL.
IT'S A ONE YEAR FOUR ANNUALLY RENEWABLE CONTRACT WITH THE NOT TO EXCEED AMOUNT OF $1,600,000, WITH 20% OF THAT BEING FROM THE GENERAL FUND, AND 80% OF THAT WAS FROM FUND 429 OTHER STATE FUNDED SPECIAL REVENUES.
OKAY. ANY QUESTIONS, COMMITTEE OR BOARD? MISS STANLEY.
IS THIS JUST A PUBLIC ANNOUNCEMENT WITHIN ALL OUR SCHOOLS? WITHIN THE SCHOOLS? IF THERE'S NEED NEW EQUIPMENT AT THE SCHOOLS.
YES. OKAY. THIS THIS WOULD BE THE CONTRACT THAT WOULD BE UTILIZED TO MAKE THOSE REPLACEMENTS.
FOR OUR SCHOOLS IN ANY OF OUR ADMIN BUILDINGS.
YES, MA'AM. THAT'S CORRECT. THANK YOU. MR. BOOKER.
DO YOU KNOW IF OUR SECURITY TEAM HAS ACCESS TO ALL THE PA SYSTEMS WITHIN ALL THE CAMPUSES? SHOULD THEY NEED TO ACCESS CAMPUSES? I'D HAVE TO.
I'M GETTING A THUMBS UP. I GUESS THAT MEANS YES, WE DO.
OKAY. THE SECURITY TEAM DOES HAVE ACCESS TO THE PA SYSTEMS. THANK YOU. ANY OTHER QUESTIONS? OKAY, LET'S MOVE FORWARD TO H.
YES, SIR. THAT IS, THE CONTRACT IS PRIMARILY UTILIZED BY OUR MAINTENANCE DEPARTMENT.
THAT CONTRACT IS BEING RECOMMENDED FOR LOWE'S HOME DEPOT OR.
IT'S $150,000 CONTRACT PAID FOR OUT OF GENERAL FUNDS.
ANY QUESTIONS HERE? ANY QUESTIONS OF THE BOARD? OKAY. AGAIN STRAIGHTFORWARD. THANK YOU VERY MUCH.
THIS IS A COOPERATIVE PURCHASE WITH ONE YEAR WITH FOUR ANNUALLY RENEWABLE OPTIONS.
THERE IS AN ATTACHMENT THAT IDENTIFIES THE THE FREQUENCY OF PICKUPS FOR EACH SCHOOL AND LOCATION.
THAT FUNDING SOURCE IS 199 99%. 1% OF THAT IS PAID FOR OUT OF FUNDS 757 CURTIS CULWELL CENTER NOT TO EXCEED AMOUNT OF $1,100,000. OKAY. COMMITTEE, ANY QUESTIONS ON THIS ONE? I JUST HAVE A QUICK QUESTION. YOU SAID WITH THE CITY OF GARLAND.
YES, SIR. IT DOESN'T MATTER IF THEY'RE IN SACHSE OR ROWLETT.
THAT'S MY UNDERSTANDING. THE ENTIRE DISTRICT. YES, SIR. ALL RIGHT. THANK YOU. ANY OTHER QUESTIONS? OKAY, LET'S GO TO J. CONTRACT 252 - 25. CONSIDER APPROVAL OF PURCHASE OF CELLULAR EQUIPMENT AND SERVICES.
ANY QUESTIONS? COMMITTEE? NO QUESTIONS HERE. MS. STANLEY. THANK YOU. SORRY. THANK YOU. SO IS THIS INCLUDE, ARE WE STILL DOING THE HOTSPOTS AND THINGS LIKE THAT THAT WE PROVIDE. THIS PARTICULAR CONTRACT, I BELIEVE IS JUST FOR THE CELLULAR EQUIPMENT SERVICES.
ARE THEY PROVIDING THE HOTSPOTS AS WELL? YES.
NO, I'M HEARING NO. STAFF ONLY. MATT, WOULD YOU MIND COMING TO THE MIC?
[00:55:01]
GOOD EVENING. THIS IS ONLY FOR STAFF. THIS CONTRACT IS TEAM OVER STAFF.SO ALL OF OUR FACILITIES HAVE CELL PHONES THAT AREN'T THEIR PERSONAL CELL PHONES.
OKAY. THANK YOU. OKAY. THANK YOU. ANY OTHER QUESTIONS ON THIS ITEM? SEEING NONE WE'LL GO TO ITEM K WHICH IS CONTRACT NUMBER 310- 25-08.
CONSIDER APPROVAL OF PURCHASE OF PROFESSIONAL STAFF.
DEVELOPMENT CONSULTING SERVICES AND MATERIALS.
YES, SIR. THIS IS A CONTRACT ONCE AGAIN 310-25-08 .
THIS IS ONE OF THE WHAT WE CALL IS A ONGOING EXTENDED RFP PROCESS, WHICH ALLOWS THE DEPARTMENT TO ADD VENDORS THROUGHOUT THE CONTRACT YEAR SO THAT WE COULD BE MORE RESPONSIVE TO MEETING THEIR NEEDS.
OKAY. COMMITTEE, ANY QUESTIONS ON THIS ITEM? GIVE YOU JUST A SECOND.
LET ME GO TO THE BOARD. BOARD DO YOU HAVE. ANY OF THE BOARD MEMBERS HAVE A QUESTION ON THIS? MR. GLICK. MR. BEACH. WE OKAY. OKAY. THANK YOU FOR THAT.
YES, SIR. THIS IS A CONTRACT BEING AWARDED TO DELOITTE TECHNOLOGIES INCORPORATED FOR LANGUAGE LABORATORY SOFTWARE TO ENHANCE LEARNING EXPERIENCES AND ASSESSMENT FOR LANGUAGE LEARNERS. IT IS A NEW AWARD REPLACEMENT WITH ONE YEAR WITH FOUR ANNUALLY RENEWABLE OPTIONS.
ONCE AGAIN, THE AWARDED SUPPLIER IS DELOITTE TECHNOLOGIES INCORPORATED, WHICH IS $85,000 CONTRACT BEING PAID FOR OUT OF 486 INSTRUCTIONAL MATERIALS. OKAY. ANY QUESTIONS ON THIS? JUST REAL QUICK.
WHO ARE THE USERS OF THIS PARTICULAR SOFTWARE? WAS THAT TEACHERS? TEACHERS ONLY. I BELIEVE THAT IS FOR THE TEACHERS.
IT'S FOR STAFF. OKAY. THANK YOU. ANY OTHER QUESTIONS? MR. GLICK, DO WE STILL OFFER MANDARIN AT ANY OF OUR SCHOOLS? IF YOU'RE AWARE, I KNOW WE DID AT NAAMAN AT ONE POINT.
I'M WONDERING, DO WE STILL HAVE THAT? AND WE HAD IT AT SOME ELEMENTARIES AND MIDDLES.
DO WE HAVE I S IT ANYWHERE IN OUR DISTRICT ANYMORE? I COULDN'T ANSWER THAT, MR. GLICK. OKAY. COULD WE GET AN ANSWER TO THAT FOR OUR BOARD MEETING, PLEASE? YEAH. IF YOU DON'T MIND, FOR THE BOARD MEETING, JUST MAKE A NOTE OF THAT.
OKAY. THANK YOU. THANK YOU, MR. GLICK. ANYTHING ELSE BOARD.
IF NOT, LET'S GO TO M. WE'RE GOING TO ITEM M, CONTRACT 326 - 25, CONSIDER APPROVAL OF PURCHASE OF FOOTBALL EQUIPMENT REPAIR. YES, SIR. ONCE AGAIN, THAT CONTRACT IS BEING UTILIZED BY OUR ATHLETIC DEPARTMENT FOR REPAIR AND UPKEEP OF FOOTBALL HELMETS TO SUPPORT THE NEEDS OF OUR STUDENT ATHLETES.
THAT CONTRACT IS BEING AWARDED TO ASB SPORTS ACQUISITION AND RIDDELL ALL-AMERICAN.
IT IS A NEW AWARD REPLACEMENT WITH ONE YEAR WITH FOUR ANNUALLY RENEWABLE OPTIONS AND THE NOT TO EXCEED AMOUNT HAS BEEN LISTED AS CONFIDENTIAL, BUT IT IS BEING PAID FOR OUT OF THE GENERAL FUND.
THANK YOU. ANY QUESTIONS? COMMITTEE.
IT'S IN. IT'S IN THE RED FOLDER. IT WAS A CONFIDENTIAL BID.
ANY QUESTIONS HERE? WE MIGHT ADD ONE FOR MR. DODD FOR THE BUDGET SESSIONS.
HE MIGHT NEED A HELMET. SO WE MIGHT WANT TO GET AN EXTRA ONE.
OKAY. BOARD ITEM N HAS BEEN STRUCK AND PULLED FROM TODAY'S AGENDA.
WE WILL GO TO ITEM O. CONTRACT NUMBER 394 - 25 - 11.
CONSIDER APPROVAL OF THE PURCHASE OF IEP SOFTWARE AND MEDICAID BILLING MANAGEMENT.
YES, SIR. THAT CONTRACT ONWARD LEARNING PROVIDES A COMPREHENSIVE, WEB BASED DATA COLLECTION PROGRAM FOR DISTRICTS TO RECORD SPECIAL EDUCATION SERVICES AND ASSIST IN ADMINISTERING THE MEDICAID PROGRAMS. THE RECOMMENDED CONTRACT FOR AWARDS IS TEXAS SPECIAL EDUCATION SOFTWARE SOLUTIONS, DOING BUSINESS AS ONWARD LEARNING.
IT IS A NEW AWARD THROUGH A PURCHASING COOPERATIVE WITH ONE YEAR THREE ANNUALLY RENEWABLE OPTIONS, WITH THE NOT TO EXCEED AMOUNT OF $500,000 PAID FOR OUT OF THE GENERAL FUND.
MR. GLICK. YOU HAVE QUESTIONS? YES, SIR. IS THERE ANY RELATION WITH THIS WITH THE SHARS CONTRACT?
[01:00:02]
YES. THERE IS A RELATIONSHIP BETWEEN THE TWO.COULD WE HAVE MORE ABOUT THAT, PLEASE? YEAH.
THANK YOU. GOOD AFTERNOON, CHAIRMAN MILLER, BOARD OF TRUSTEES AND DOCTOR LOPEZ.
AND ARE THERE ANY COMPENSATORY DOLLARS AVAILABLE EITHER FROM THE STATE OR THE FEDS UNDER THIS? BECAUSE IT LOOKS LIKE IT'S ALL COMING OUT OF 199.
OKAY. SO THIS WILL BE PAID FOR EVENTUALLY FROM THOSE FUNDS.
THEY'RE NOT QUITE IN THE SAME LINE ITEM. BUT YES THEY'RE BOTH COMING OUT OF 199.
UNDERSTOOD. THANK YOU. THANK YOU SIR. THANK YOU.
THANK YOU FOR THE QUESTION. ANY OTHER QUESTIONS ON THIS ITEM? OH, IF NOT LOOKING AT ITEM P THAT HAS BEEN PULLED ALSO AND STRUCK FROM TODAY'S AGENDA.
SO WE'LL GO TO ITEM Q, CONTRACT 397 - 25-02 .
CONSIDER APPROVAL OF PURCHASE OF INSTRUCTIONAL SOFTWARE, LICENSING, SUBSCRIPTIONS.
HARDWARE AND SERVICES. YES, SIR. ONCE AGAIN, THIS IS ONE OF OUR CONTRACTS THAT ARE EXTENDED RFP, WHICH ALLOWS THE DISTRICT TO ACCESS TO AWARD CONTINUALLY THROUGHOUT THE YEAR, WHICH ALLOWS THOSE CONTRACTS TO BE AWARDED QUICKER.
THAT CONTRACT, AS IS STATED, IS FOR INSTRUCTIONAL SOFTWARE , LICENSE SUBSCRIPTIONS AND SERVICES.
THAT CONTRACT IS A NEW AWARD REPLACEMENT ONE YEAR WITH FOUR ANNUALLY RENEWABLE OPTIONS, WITH THE NOT TO EXCEED AMOUNT OF $350,000, AND EXHIBIT A IDENTIFIES THOSE THAT ARE BEING RECOMMENDED FOR AWARD AT THIS TIME.
ANY QUESTIONS ON THIS ITEM? ANY QUESTIONS FROM THE BOARD? OKAY. THANK YOU. THAT FINISHES UP THOSE ITEMS. NOW WE'LL GO TO LOOKS LIKE B3 WHICH IS MODIFICATION TO AWARDED BIDS.
MR. BOOKER, WE'RE GOING TO PROCEED WITH ITEM A, WHICH IS CONTRACT 156 - 19.
CONSIDER APPROVAL OF MODIFICATION TO TIME AND ATTENDANCE EQUIPMENT AND SERVICES.
QUARTERS, TWO THROUGH FOUR. THE RECOMMENDED SUPPLIER FOR THAT SERVICE IS UKG KRONOS SYSTEMS. IT IS A MODIFICATION OF AWARD. THE CONTRACT TERM IS SEVEN MONTHS, WHICH TAKES THE ORIGINAL AWARD FROM $374,000 TO THE NEW AWARDED AMOUNT OF $564,000, WHICH RESULTS IN $190,000 INCREASE AS A RESULT OF PAID BY THE GENERAL FUND.
QUESTION. EXCUSE ME. ANYBODY FROM THE BOARD QUESTIONS ON THIS ITEM? THANK YOU. WE'LL GO TO B4 NOW, WHICH IS INCREASED TO AWARDED BIDS.
THIS IS START WITH NUMBER A CONTRACT 33 - 21.
CONSIDER APPROVAL OF INCREASE IN AWARDED AMOUNT FOR WEB BASED ORGANIZATIONAL TOOLS.
THIS IS THE PURCHASE OF PLATFORM SOFTWARE MANAGEMENT THAT WILL ASSIST THE DISTRICT IN LEADERSHIP IN CAMPUS LEVEL LEADERSHIP, SUPPORTING THE ALIGNMENT OF THE DIP, THE DISTRICT IMPROVEMENT PLAN.
THAT CONTRACT IS BEING RECOMMENDED TO AWARD TO 806 TECHNOLOGIES INCORPORATED.
IT IS AN INCREASE. IT IS A COOPERATIVE CONTRACT WITH ONE YEAR WITH ONE ANNUALLY RENEWABLE OPTION.
THE CONTRACT IS INCREASING FROM $74,999 TO AN ADDITIONAL $100,000 TO MAKE THE NEW AWARD $174,999 PAID FOR OUT OF FUND 211. THANK YOU COMMITTEE. ANY QUESTIONS ON THIS ITEM BOARD? OKAY. THANK YOU VERY MUCH. WE'LL GO TO 4 B WHICH IS CONTRACT 58 -23-02 .
CONSIDER APPROVAL OF INCREASE IN AWARDED AMOUNT FOR AUDIO, SOUND, COMPANY VIDEO AND RELATED PRODUCTS, PARTS AND SERVICES. YES, SIR. THIS INCREASE. MR. MILLER. MR. BOOKER, CAN I COME BACK REAL QUICK AND ANSWER A QUESTION ABOUT LANGUAGE? I'M SORRY. LET'S BACK UP. THANK YOU. WHICH ITEM ARE YOU ON? THE QUESTION WAS ABOUT LANGUAGE, AND IT WAS ABOUT MANDARIN. IF MANDARIN IS STILL TAUGHT IN THE DISTRICT AND THE ANSWER IS NO, AND WE CAN PROVIDE KIND OF SOME EXPLANATION AND EXPANSION ON THAT AND KIND OF TIMELINES, IF YOU LIKE IN DI.
ALL RIGHT, LET ME REDO HERE REAL QUICK. MR. BOOKER, WE'RE GOING TO ITEM B 4B.
THIS IS CONTRACT 58-2 3-02. CONSIDER APPROVAL OF INCREASE IN AWARDED AMOUNT FOR AUDIO, SOUND COMPANY VIDEO AND RELATED PRODUCTS, PARTS AND SERVICES. YES, SIR. THAT CONTRACT IS BEING RECOMMENDED FOR AWARD TO AV PRO AND NX AV IT
[01:05:07]
IS AN INCREASE. THAT INCREASE WAS BEING INCREASED FROM $74,999, FOR AN ADDITIONAL $25,001 TO MAKE THE NEW AWARD, NOT TO EXCEED $100,000. THAT IS PAID FOR 20% OUT OF GENERAL FUND AND FUND 757.THE CURTIS CULWELL CENTER. VERY GOOD. ANY QUESTIONS HERE, MR. BOOKER? HOW OLD IS THE CULWELL CENTER NOW? I THINK THEY HAD THEIR WHICH ANNIVERSARY? 20TH YEAR. 20TH YEAR ANNIVERSARY. 20 YEARS. 20 YEARS.
SO IT'S ABOUT DUE FOR A LOT OF UPGRADES ISN'T IT.
YES, SIR. WE'LL TALK ABOUT THAT AT ANOTHER TIME.
THANK YOU. IT'S BEEN A GREAT BUILDING, Y'ALL.
SINCE WE MENTIONED THE CULWELL CENTER. ONE OF THE JOYS OF MY LIFE IS NOT HAVING TO GO TO MOODY COLISEUM FOR A GRADUATION AND TRY TO FIND SOMEWHERE TO PARK. ANYWHERE DOWN THERE IN 100 DEGREE HEAT AND WALK THROUGH THE CROWDS TO GET TO MOODY COLISEUM.
SO THANK YOU JOHN AND YOUR CREW FOR ALL THE WORK YOU DO FOR THAT.
LET'S GO TO ITEM C, CONTRACT 245 - 20. CONSIDER APPROVAL OF INCREASE IN AWARDED AMOUNT FOR LAMPS, BULBS, BALLAST AND FUSES WAREHOUSED. YES, SIR.
THE DISTRICT IS RECOMMENDING THE AWARD TO BE INCREASED FROM $74,999 FOR AN ADDITIONAL $30,001, WHICH MAKES THE NEW AWARD AMOUNT $105,000, WHICH WILL BE PAID FOR OUT OF THE GENERAL FUND.
COMMITTEE ANY QUESTIONS ON THIS? BOARD MEMBERS.
THANK YOU. LET'S GO TO NUMBER D CONTRACT 325 - 22-02.
CONSIDER APPROVAL OF INCREASE IN AWARDED AMOUNT FOR TESTING AND ASSESSMENT.
THAT CONTRACT IS BEING RECOMMENDED FOR AN INCREASE FROM THE ORIGINAL AMOUNT AWARDED OF $224,999 FOR, WITH A $425,000 INCREASE TO $425,001 TO MAKE THE NEW AWARD, $650,000 PAID FOR OUT OF THE GENERAL FUND. ANY QUESTIONS ON THIS ONE? MISS STANLEY? IS THIS JUST EVERY YEAR, AN EXTRA 200,000? I MEAN, WHAT ARE WHAT ARE WE GETTING EXTRA FOR THIS $200,000? EVERYTHING'S JUST GOING UP. I KNOW, BUT. IT IS MY UNDERSTANDING THAT THAT WAS TO SUPPORT THE GROWTH AND USE FOR THROUGH THE MULTILINGUAL PROGRAMS, IF THERE'S SOMEBODY ELSE.
SO JUST AN INCREASE IN NEED. THAT IS MY UNDERSTANDING FOR THAT VOLUME.
YES, MA'AM. CAN YOU JUST DOUBLE CHECK THAT? I WILL.
THANK YOU. I SO PART OF THE PART OF THE THINGS WHILE WE INCREASE IS BECAUSE ONE IS OF COURSE, IT'S GOING TO BE NEED. BUT THEN THE SERVICES ARE ALSO HIGHER.
SO WHEN WE HIT A CERTAIN THRESHOLD WE HAVE 70 CAMPUSES THAT COULD ASK FOR IT.
AND SO THEN ALL OF A SUDDEN IT JUST ADDS UP. AND THIS GIVES US A THRESHOLD OF NOT HAVING TO GO THROUGH A BUDGET AMENDMENT AND ALL THESE OTHER TYPE OF THINGS BEFORE WE BRING IT BACK TO THE BOARD. SO THAT'S USUALLY WHY THESE THINGS ADJUST, BUT WE CAN GET YOU A MORE DETAILED ANALYSIS OF THE IMPACT OF JUST THIS ITEM.
CAN I RECAP AND I'LL TELL YOU IF I NEED MORE? SURE. OKAY. SO WHAT I THINK I AM HEARING IS THAT SO? BECAUSE IT SAID WHAT THREW ME. IT SAID NEWCOMERS AT MEMORIAL PATHWAY.
BUT IF OTHER CAMPUSES ARE USING IT THEN IS IT NOT NECESSARILY MEMORIAL? IT COULD BE NEWCOMERS AND NOT ALL OF THEM GO TO THE MEMORIAL PATHWAY.
OKAY. BUT MEMORIAL PATHWAY WOULD BE USING THE PRIMARY.
IT'S THE PRIMARY PLACE WHERE WE HAVE NEWCOMERS, BUT WE HAVE PARENTS THAT OPT OUT.
BUT IT COULD BE AVAILABLE DISTRICT WIDE IF WE HAVE IT.
SO IT'S NOT LIKE PROPRIETARY TO MPA. OKAY. BECAUSE I GUESS I WAS THINKING THAT WE WOULD HAVE ALREADY HAD ACCESS TO ALL OF OUR CAMPUSES USING IT, BUT NO. YES, YES. EVERYTHING. BUT THE MORE PEOPLE USE IT, THE MORE PRICE, THE HIGHER PRICE.
IT JUST OPENS IT UP. WE JUST HAVE MORE PEOPLE NEEDING IT.
[01:10:02]
YES. MORE NATIONALITIES AND THINGS? YES. THANK YOU.ANY OTHER QUESTIONS? BOARD. I BELIEVE THAT BRINGS US TO E CONTRACT 394- 25-07 .
CONSIDER APPROVAL OF INCREASE IN AWARDED AMOUNT FOR SPECIAL EDUCATION SERVICES FOR SPEECH LANGUAGE.
YES, SIR. DUE TO THE SHORTAGES OF SPEECH THERAPISTS IN THE DEPARTMENT, THE DISTRICT IS RECOMMENDING AN AWARD TO DFW SPEECH SOLUTIONS LLC, WHICH PROVIDES BEST VALUE TO THE DISTRICT.
IT IS AN INCREASE IN THE CONTRACT FROM THE ORIGINAL AWARD OF $74,999 TO AN ADDITIONAL $450,001, MAKING THE NEW AWARD $525,000 PAID FOR OUT OF THE GENERAL FUND.
COMMITTEE. ANY QUESTIONS? LET ME ASK ONE, BECAUSE I THINK WE.
AND I'LL BE RIGHT WITH YOU, MR. JOHNSON. I THINK WE DOES THIS HAVE ANYTHING TO DO? WE'VE HAD THREE CONTRACTS EARLIER IN THE YEAR WHERE WE AGREED TO HIRE OUT, AND WE WEREN'T ABLE TO HIRE THE SPEECH PATHOLOGIST, SO WE CONTRACTED WITH SOME VENDORS WHO COULD PROVIDE THOSE PERSONNEL TO US THERE WAS KIND OF A SWAP INSTEAD OF HIRING THE PERSONNEL, WHICH WE COULDN'T FIND, WE WERE SWAPPING THAT MONEY INTO CONTRACTS.
IS THIS THE SAME KIND OF SWAP, OR IS THIS SOME OF THOSE SOME OF THOSE CONTRACTS THAT WE PRESENTED EARLIER HAD A WIDE VARIETY OF DIFFERENT SPECIALISTS THAT THEY COULD ACCESS? IT'S MY UNDERSTANDING THIS ONE FOCUSES ON SPEECH PATHOLOGIST.
OKAY. SO THIS IS TRULY AN ADD. YES, IT IS AN ADDITIONAL CONTRACT.
YES, SIR. OKAY. MR. JOHNSON, JUST TO KIND OF DOVETAIL ON THAT, MY UNDERSTANDING AND MISS RAMOS MIGHT BE ABLE TO BETTER ADDRESS THIS IS WE ARE STILL ATTEMPTING TO FILL THE VACANCIES WE HAVE IN SPEECH LANGUAGE PATHOLOGIST, ARE WE NOT? SO IF WE MANAGE TO EAT INTO THE VACANCY RATE THAT WE HAVE, I MEAN, I'M ASSUMING THAT WE WOULDN'T NEED ALL THESE SERVICES. IS THAT CORRECT? YES. GOOD EVENING AGAIN. SO WE ARE CONTINUING TO HAVE CONTRACTORS THAT WE'RE NEEDING TO HIRE.
WHAT WE'VE ENCOUNTERED ARE SOME CONTRACTORS THAT WE EXPECTED TO BE HERE FOR THE FULL YEAR HAVE PERSONAL THINGS COME UP, AND THEY DECLINED TO FINISH THE YEAR. AND SO WE'RE HAVING TO FIND NEW REPLACEMENTS FOR THEM.
WE'VE ALSO HAD AN ADDITIONAL RESIGNATION THAT OCCURRED WITHIN THE YEAR.
AND SO WE'RE STILL LOOKING TO BACKFILL THOSE THAT EVEN WE HAD ALREADY FILLED.
SO WE'RE CONTINUING TO SEE THAT THEY'RE NOT COMPLETING THE YEAR AS WE WOULD HAVE ANTICIPATED.
LET ME SEE IF I'M ON THE RIGHT TRACK HERE. SO AS A DISTRICT WE HAVE A SHORTAGE AND NOT JUST OUR DISTRICT, ALL THE DISTRICTS, THERE'S A SHORTAGE OF SPEECH LANGUAGE PATHOLOGISTS THAT ACTUALLY WORK FOR THE GARLAND INDEPENDENT SCHOOL DISTRICT THAT ARE OUR EMPLOYEES.
CORRECT. WE HAD SEVERAL VACANCIES AT THE START OF THIS YEAR.
YES. AS A RESULT OF THE VACANCIES, WE FEEL THE NEED OR THE NECESSITY TO CONTRACT OUT WITH COMPANIES SUCH AS DFW SPEECH SOLUTIONS PLLC TO FILL THE GAPS THAT WE, OUR OWN EMPLOYEES, CANNOT FILL.
CORRECT? THAT IS CORRECT. AND WE HAD HAD MULTIPLE VENDORS.
SOME OF THEM DID NOT FULFILL THEIR CONTRACTUAL OBLIGATIONS.
AND SO NOW WE'RE CONSOLIDATING MORE AND MORE OF THESE CONTRACTED OUT RATES WITH THIS COMPANY DFW SPEECH SOLUTIONS, RIGHT WHERE THEY SAY THEY HAVE AN ADDITIONAL PERSON OR AND SO WE GO AHEAD AND WE MOVE FORWARD WITH THEM.
IF YOU REMEMBER, WE HAVE EACH OF THE CONTRACTS WAS A LARGE CONTRACT, NOT THAT WE WERE GOING TO GO UP TO THAT AMOUNT, BUT WE NEEDED TO TO CAST THAT NET FAR AND WIDE SO THAT WE HAD OPPORTUNITY, THAT WHENEVER A PERSON BECAME AVAILABLE, THAT WE COULD MOVE FORWARD QUICKLY AND CONTRACT WITH THAT PERSON SO THAT WE CAN PROVIDE SERVICES.
NOW, I GUESS I HAVE A COUPLE QUESTIONS. ONE, AGAIN, WE ARE CONTINUING TO TRY TO HIRE SPEECH LANGUAGE PATHOLOGISTS TO FILL THIS NEED. CORRECT. SO OUR FOCUS IS REALLY TO HIRE FOR NEXT YEAR.
[01:15:05]
AND SO IT'S HARD TO FILL VACANCIES DURING THE YEAR.SO OUR FOCUS REALLY IS TO FILL POSITIONS FOR NEXT YEAR.
IT IS TO ENSURE THAT WE HAVE ENOUGH THERE SO THAT IF AN ADDITIONAL PERSON BECOMES AVAILABLE, WE'RE ABLE TO GO AHEAD AND MOVE FORWARD AND NOT HAVE TO COME BACK FOR AN INCREASE.
DO YOU HAVE AN IDEA OF HOW MUCH ONE OF THESE CONTRACTORS, YOU SAY YOU'RE REFERRING TO THEM AS PEOPLE? SO HOW MUCH WOULD A PERSON COST THE DISTRICT ON, SAY, A MONTHLY BASIS? FOR A CONTRACTOR. THEY ARE TYPICALLY ABOUT $75 TO $95 AN HOUR.
IF THEY WERE TO BE HERE FULL TIME ALL OF THE DAYS.
YES. OKAY. ALL RIGHT. THANK YOU. YEAH. AND JUST TO DOVETAIL ON THAT, IF I REMEMBER CORRECTLY, THE 4 OR 5 CONTRACT, 3 OR 4 CONTRACTS WE HAVE OUT TO THESE INDEPENDENT PEOPLE THE TOTAL IS GOING TO BE THE SAME EVEN EVEN THOUGH THE TOTAL OF THE 4TH MAY BE A LOT HIGHER. IT'S JUST WE HAVE TO GO WHOEVER HAS PEOPLE.
FOR INSTANCE, IF WE USE THIS NEW VENDOR, WE WON'T NEED TO USE THOSE OTHER CONTRACTS.
WE'RE JUST GOING WITH WHOEVER HAS AVAILABILITY AND TO INCREASE THE CONTRACT AVAILABILITY FOR THE PEOPLE WHO ACTUALLY HAVE EMPLOYEES WHO CAN COME ASSIST US. I JUST THINK IT'S IMPORTANT THAT THE PEOPLE WHO MIGHT BE WATCHING UNDERSTAND THE ECONOMIC STRAIN WE'RE UNDER BECAUSE OF THE SHORTAGES THAT WE HAVE IN RESPECT TO THE STAFFING. IT'S NOT JUST US, IT'S OTHER DISTRICTS AS WELL.
SO THESE CONTRACTORS CHARGE A LOT MORE FOR THE SAME SERVICES THAN IF WE COULD HAVE THEM EMPLOYED.
BUT UNFORTUNATELY, THE NEED REMAINS AND WE HAVE TO FILL IT.
TEA EXPECTS US TO FILL IT. OUR STUDENTS EXPECT US TO FILL IT.
OUR FAMILIES EXPECT US TO FILL IT, BUT IT'S COSTING US A GOOD DEAL MORE.
SO SO JUST FOR CLARITY, JUST BECAUSE I THINK WE GOT A LITTLE IN THE FOG HERE.
YES. WE'RE DOING A MULTI-TIERED APPROACH TO ENSURE THAT WE HAVE SERVICES FOR THE CHILDREN WE SERVE.
THIS IS ONE PART. THE OTHER PART IS RECRUITING HIGHLY TRAINED SPEECH PATHOLOGISTS.
WE'RE EVEN HAVING OUR OWN FORUM JOB FAIR COMING UP JUST SPECIFICALLY FOR SPEECH PATHOLOGISTS.
AND WE'RE RETURNING THE FAVOR, RIGHT. SO, YOU KNOW, EVERYBODY'S WAGING FOR THESE SAME PEOPLE, BUT ABSOLUTELY CORRECT. IF WE COULD BE FULLY STAFFED, WE WOULDN'T NEED THESE SERVICES AS OFTEN.
WE WOULD PROBABLY STILL NEED THEM. AND SO THAT WOULD DECREASE THE AMOUNT THAT WE WOULD HAVE.
BUT UNTIL THEN THIS IS THE BRIDGE TO GET US THERE.
AND IF I MAY, WE ONLY USE THE BUDGETED DOLLARS THAT THAT WE HAVE DETERMINED AT THE BEGINNING.
THESE ARE NOT ADDITIONAL DOLLARS TO THE BUDGET.
AND SO WE HAVE TO BUY MORE PROTOCOLS AND HAVE MORE ASSESSMENTS TO DO THAT, AS WELL AS THE INCREASED PRICE AS DOCTOR LOPEZ WAS, WAS SAYING. THANK YOU. YEAH, I THINK I REMEMBER 6400 STUDENTS IN SPECIAL ED LAST YEAR AND 7200 THIS YEAR.
CURRENTLY WE'RE ABOUT 72,055. THAT'S CORRECT.
AND SO IT'S AN EVER INCREASING NUMBER. ANOTHER 300 CURRENTLY IN REFERRAL.
OKAY. SO THE NEED IS THERE. WE'RE JUST TRYING TO MEET IT.
OKAY. THANK YOU. AND THANK YOU FOR YOUR EFFORTS TO DO THAT.
ANY OTHER QUESTIONS ON ITEM E. IF NOT WE'LL PROCEED TO ITEM F.
THIS IS CONTRACT 394 -2 5-08. CONSIDER APPROVAL OF INCREASE IN AWARDED AMOUNT FOR SPECIAL EDUCATION SERVICES FOR SPEECH. YES, SIR. ONCE AGAIN WE HAVE THAT CONTRACT BEFORE YOU FOR AN INCREASE.
IT IS A ONE YEAR CONTRACT WITH FOUR ANNUALLY RENEWABLE OPTIONS.
THAT INCREASE IS BEING REQUESTED FROM $74999 TO $450,001 TO MAKE THE NEW AWARD FOR $525,000 PAID FOR OUT OF THE GENERAL FUND. I DO WANT TO JUST ON THIS PARTICULAR CONTRACT, WE HAVE BEEN SOLICITING AND TRYING TO FIND AS MANY VENDORS AS POSSIBLE. IT'S NOT NECESSARILY THAT THEY HAVE BREACHED THE CONTRACT OR AN AGREEMENT,
[01:20:02]
IT'S JUST THEY DON'T HAVE THE STAFF. SO WHAT WE'VE TRIED TO DO AS A DISTRICT IS HAVE AS MANY STAFFING SOLUTIONS AVAILABLE TO US.YOU'LL NOTICE THE SAME AMOUNTS BEING OFFERED FOR MOST OF THOSE CONTRACTS, AND THAT'S JUST BECAUSE WE'RE TRYING TO MAKE SURE THAT WE HAVE A CONTRACT THAT HAS SUFFICIENT FUNDS. AS DOCTOR RAMOS HAS STATED, WE'LL ENSURE THAT THE BUDGET'S NOT BEEN EXCEEDED.
OKAY, SO AGAIN, THERE'S AN OVERALL BUDGET ITEM FOR THESE THINGS.
WE'RE SPREADING THE NET WIDE. WE'RE NOT GOING TO EXCEED THE BUDGET.
WE JUST NEED TO HAVE ROOM WITHIN VARIOUS CONTRACTS.
YES, SIR. IN CASE THEY HAVE AVAILABILITY FOR US OR PEOPLE AVAILABLE.
SO IF EVERYBODY UNDERSTANDS THAT, THEN THAT WOULD BE THAT.
MECHELLE, BEFORE I GO TO EXECUTIVE SESSION, I'M SORRY BOARD IS THERE ANY OTHER QUESTIONS ON THIS ITEM? MECHELLE, BEFORE I TALK ABOUT EXECUTIVE SESSION, WOULD YOU MIND IF I BACKED ALL THE WAY UP TO PAGE 19 AND GOT PAUL GONZALES BACK UP HERE REAL QUICK? WELL, EARLIER WE WE RECEIVED A PRESENTATION ON THE UTILITY REPORT, AND I'D WRITTEN DOWN A QUESTION THAT I FORGOT TO ASK. AND THIS WILL HAVE TO DO WITH THE ALMOST DAILY UPDATES TO OUR HVAC CONTROL SYSTEMS. YES. AND A LONG TIME AGO, I ASKED YOU A QUESTION ABOUT, ESPECIALLY OUR HIGH SCHOOLS, WHERE IF A CERTAIN CLUB WAS MEETING IN A CLASSROOM, WE COULDN'T JUST TURN ON THE AIR FOR THAT CLASSROOM.
WE HAD TO PUT ON AIR TO THE ENTIRE WING OR THE ENTIRE BUILDING.
OUR CONTROL SYSTEMS, AS WE'RE PUTTING THEM IN PLACE, DO WE HAVE BETTER SYSTEMS TO ONLY HEAT AND COOL THE PARTS THAT ARE BEING USED, OR ARE WE STILL HAVING TO HEAT AND COOL THE WHOLE BUILDING? IT'S KIND OF A TWO PART ANSWER TO THAT. IF THE EXISTING BUILDING HAS THE CAPABILITY OF NOT TURNING ON THE CHILLERS, FOR INSTANCE, THE HIGH SCHOOL, A CHILLER PLANT, AND WE HAVE DEDICATED UNITS IN CERTAIN AREAS THAT ARE ROOFTOP UNITS.
YES, THE NEW CONTROL SYSTEMS THAT ARE BEING INSTALLED ACROSS THE DISTRICT THROUGH THE BOND PROGRAM, WE ARE ABLE TO DO THAT. CURRENTLY RIGHT NOW AS AN EXAMPLE, WE'RE AT NORTH GARLAND.
NORTH GARLAND IS GETTING A FULL CONTROL UPGRADE.
YES, WE'RE DOING THAT. SOME SCHOOLS WE DON'T HAVE THAT CAPABILITY.
SO WITHIN THESE CAMPUSES, IF THERE ARE ROOMS THAT ARE AVAILABLE THAT HAVE ROOFTOPS WHERE THEY CAN BE INDIVIDUALLY USED, ARE WE CHOOSING TO USE THOSE ROOMS EVEN THOUGH THEY'RE NOT MAYBE IN THE REGULAR WING THAT THAT CLASS OR CLUB MEETS? IS THERE A WAY TO MANAGE THAT PROCESS, OR DO YOU KNOW IF THAT ACTIVITY IS OCCURRING? THAT'S SOMETHING THAT I WOULD HAVE TO WORK WITH THE SCHOOL ADMINISTRATION ON.
NORMALLY THAT'S NOT WHAT HAPPENS. SO JUST IN A NUTSHELL HAVING ROOM ACCESS, THAT MEANS THEY HAVE TO HAVE KEY ACCESS, USUALLY THAT IS SOMEBODY ELSE'S SPACE. AND SO THE LOGISTICS ON JUST SAYING, HEY, THIS HAS A ROOFTOP AREA IS NOT USUALLY LOOKED AT THAT'S WHY WE SET TIMES WHENEVER WE ALLOW PEOPLE TO COME IN.
AND THEY JUST KNOW THAT IF IT'S AFTER SCHOOL OR AFTER WORK IT HOW CAN I PUT IT? WE WON'T HAVE AN AIR CONTROLLED ENVIRONMENT. THE PLUSES OF A CHILLER SYSTEM IS THAT IT RUNS WAY MORE EFFICIENTLY.
THE PARTS AND EVERYTHING LASTS LONGER. IT'S IT'S REALLY THE MOST EFFECTIVE WAY TO COOL AND HEAT AN ENTIRE BUILDING, SUCH AS A SCHOOL. THE DOWN PART IS, WHENEVER YOU NEED THESE INDIVIDUALISTIC AREAS, SUCH AS A CLASSROOM, AND YOU CAN'T JUST HAVE ONE CLASSROOM COOL BECAUSE IT CONTROLS THE WHOLE SECTION THAT, IT'S DESIGNED FOR. SO THAT THOSE ARE THE TWO DOWN UPS AND DOWNS OF THAT.
ONE OF THE THINGS THAT WE ARE DOING AS PART OF THE BOND PROGRAM, WHEN WE GO INTO THE DESIGN PHASE, WHEN MR. FERNANDEZ MEETS WITH THESE FIRMS, WITH THESE A AND E FIRMS, WE TRY TO IDENTIFY WHEN WE START HAVING THESE MEETINGS WITH THE ADMINISTRATION AT THE SCHOOL. OKAY. WHAT ARE THE AREAS THAT YOU'RE GOING TO HAVE YOUR PTA MEETINGS AND YOUR AFTER HOURS MEETINGS AND SO FORTH.
SO WE TRY TO DEDICATE SOME AREAS WHERE WE CAN HAVE THAT CAPABILITY.
SO AS WE MOVE FORWARD WITH NEW BUILDS, WE'RE LOOKING AT ENERGY EFFICIENCY REALLY REALLY BIG.
OKAY. AND THAT WAS MY QUESTION. WE'RE NOT QUITE THERE YET IS WHAT YOU'RE TELLING ME.
[01:25:03]
SO THANK YOU FOR YOUR EFFORTS THERE. THANK YOU.ALL RIGHT. ANY OTHER QUESTIONS OF THE BOARD BEFORE WE GO TO ITEM V WHICH IS EXECUTIVE SESSION.
DO WE HAVE A NEED, MECHELLE, FOR EXECUTIVE SESSION TODAY.
DOCTOR LOPEZ OKAY. SO WE DO NOT HAVE A NEED FOR EXECUTIVE SESSION.
THE ONLY THING LEFT IS ADJOURNMENT. SO WE HAVE A MOTION TO ADJOURN.
[VI. Adjournment]
IT'S NOW 4:27. THANK YOU SO MUCH.* This transcript was compiled from uncorrected Closed Captioning.