[I. Call to Order and Determination of Quorum ]
[00:00:06]
IT IS NOW 5:30. CALLING TO ORDER THE INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES, FINANCE, FACILITIES AND OPERATIONS COMMITTEE FOR NOVEMBER 11TH, 2025.
I'VE DETERMINED THAT A QUORUM IS PRESENT AND WE WILL PROCEED WITH OUR AGENDA.
MISS HOGAN, DO WE HAVE ANY PUBLIC FORUM COMMENTS? NO, SIR. THANK YOU. ITEM THREE SUPERINTENDENT'S MESSAGE.
[III. Superintendent's Message]
DOCTOR LOPEZ. THANK YOU. WE HAVE A NUMBER OF AFFAIRS ON OUR COMMITTEE MEETING AGENDA, AND I JUST WANTED TO ONCE AGAIN THANK THE PUBLIC FOR THEIR VOTE OF CONFIDENCE WITH OUR FACILITIES AND FINANCE AND EVERYTHING THAT'S GOING ON YOUR VOTE OF CONFIDENCE WILL HELP SOLIDIFY A LOT OF THINGS.WE HAVE TO MAKE HARD DECISIONS THAT WE'RE GOING TO HAVE TO MAKE.
GISD IS REALLY A GREAT PLACE TO BE. THANK YOU, THANK YOU.
WE'LL MOVE TO ITEM FOUR, AGENDA ITEMS THAT WILL BE GOING TO OUR NOVEMBER 2025 BOARD MEETING.
[IV.A. Discussion Item]
FIRST ITEM FOR DISCUSSION. DISCUSS THE 2020 2025 DALLAS CENTRAL APPRAISAL DISTRICT BOARD OF DIRECTORS RESOLUTION AND BALLOT, MISS COOPER. GOOD EVENING, MR. SELDERS. BOARD OF TRUSTEES AND DOCTOR LOPEZ.DALLAS CENTRAL APPRAISAL DISTRICT HAS PROVIDED A RESOLUTION, AN ELECTION BALLOT AND OUR VOTING ENTITLEMENTS FOR THEIR 2026 THROUGH 2029 BOARD OF DIRECTORS. GARLAND ISD IS ENTITLED TO 84 VOTES, WHICH MAY BE PLACED ON ONE NOMINEE OR SPLIT AMONGST THE NOMINEES OF YOUR CHOOSING.
THE BIOGRAPHIES OR RESUMES HAVE BEEN PROVIDED FOR YOUR REVIEW AND CONSIDERATION.
OF THE NOMINEES, KEVIN KARBO SENIOR AND PAULINE MEDRANO HAS IS CURRENTLY SERVING ON THE BOARD OF DIRECTORS FOR DALLAS CENTRAL APPRAISAL DISTRICT AND HAVE BEEN NOMINATED FOR REELECTION. I'LL BE HAPPY TO ANSWER ANY QUESTIONS.
THANK YOU, MISS COOPER. ANY QUESTIONS? TRUSTEES? NO QUESTIONS. THANK YOU. WE'LL MOVE TO ITEM B INFORMATION ITEMS.
[IV.B. Information Items]
WE'LL REVIEW THE SEPTEMBER 2025 TAX REPORT. YES.THE NEXT ITEM IS THE SEPTEMBER COLLECTION REPORT.
OUR OFFICE DID NOT BEGIN COLLECTING THE 2025 TAXES UNTIL RECENTLY.
SO THERE IS ZERO COLLECTIONS FOR OUR CURRENT LEVY.
IN REGARDS TO THE PRIOR YEAR LEVY, YOU'LL SEE A $700,000 NEGATIVE AMOUNT THERE.
THAT IS DUE TO PROCESSING TWO SUPPLEMENTS IN THE SAME MONTH WITH LARGE AGREED JUDGMENTS.
WITH THAT BEING SAID, 90% OF THAT WAS FOR THE 2024 TAX ROLL AND THAT TAX ROLL HAS BEEN ADJUSTED.
I'LL BE HAPPY TO ANSWER ANY QUESTIONS YOU MAY HAVE. THANK YOU.
QUESTIONS, TRUSTEES. THANK YOU, MISS COOPER. THANK YOU.
MR. BOOKER. MEMBERS OF THE BOARD OF TRUSTEES TO DOCTOR LOPEZ.
WE DO HAVE BEFORE YOU FOR YOUR CONSIDERATION AND REVIEW THE NOVEMBER CONTRACT RENEWAL REPORT, WHICH HAS 12 CONTRACTS, NEITHER OF WHICH HAVE EXCEEDED THE THRESHOLD, WHICH WOULD REQUIRE ACTION.
ANY QUESTIONS? TRUSTEES. THANK YOU, MR. BOOKER.
WE'LL NOW MOVE TO ITEM THREE AND RECEIVE OUR TRANSPORTATION UPDATE, MR. LOGAN. GOOD EVENING, BOARD MEMBERS AND DOCTOR LOPEZ.
IT'S MY PLEASURE TO BE HERE THIS AFTERNOON AND SHARE AN UPDATE OF SOME GREAT THINGS HAPPENING IN TRANSPORTATION, BOTH CURRENTLY AND MOVING FORWARD INTO THIS YEAR.
AND OVER THE PAST 18 MONTHS, WE'VE WORKED HARD TO IMPROVE SAFETY, EFFICIENCY, COMMUNICATION AND SERVICE ACROSS 370 BUSSES AND OVER 15,000 DAILY RIDERS. WE STARTED OUR DAY AT 5 A.M. AND ENDED APPROXIMATELY 6:30 P.M.
ON EVERY ROUTE DAY. YOU CAN SEE ON THE SLIDE HERE OUR ALLOCATION IS FOR 318 DRIVERS.
WE ARE ALLOCATED 82 SPECIAL EDUCATION ASSISTANTS.
THOSE ARE THE MONITORS THAT RIDE THE SPECIAL EDUCATION BUSSES, PROVIDING PERSONAL CARE SERVICES FOR OUR SPED STUDENTS, 11 MECHANICS, INCLUDING OUR SUPERVISORS, AND YOU CAN SEE THE FLEET BREAK OUT AT THE BOTTOM, INCLUDING THE 370 YELLOW FLEET, WHICH WE DEAL WITH MOSTLY, STATISTICALLY SPEAKING, OUR SCHOOL YEAR ENDED LAST YEAR VERY SIMILAR TO THE PREVIOUS YEAR,
[00:05:07]
BUT OVER THE PAST 12 MONTHS, MANY SAFETY AND COMMUNICATION IMPROVEMENTS HAVE BEEN AND ARE CURRENTLY BEING IMPLEMENTED.IT ALERTS THE DRIVER IN THE CAB THAT THEY'RE AWARE OF IT, AND ALSO SENDS AN ALERT TO MY OFFICE OR THE SUPERVISOR SO THE DRIVER CAN BE COUNSELED ON BETTER DRIVING. WE'RE ALSO WORKING WITH THE HOMELAND SECURITY AND TSA FOR A SIX DAY AUDIT ON CAMPUS RIGHT NOW.
MANY PEOPLE THINK OF TSA, THE TRANSPORTATION SECURITY ADMINISTRATION, OF THE FOLKS AT THE AIRPORT.
THEY ARE, HOWEVER, ALSO RESPONSIBLE FOR ALL MOTOR COACHES AND SCHOOL BUSSES IN THE UNITED STATES.
SO IT IS A SIX DAY AUDIT WHERE THEY ARE ON PROPERTY, WORKING WITH THEIR DRIVERS, REVIEWING OUR PROPERTY AND GIVING US DRIVER TIPS AND ALSO SAFETY IMPROVEMENT TOPICS FOR OUR CAMPUS. SO WE LOOK FORWARD TO WORKING WITH THEM.
ALSO, WE'VE IMPLEMENTED TRANSPORTATION DASHBOARDS AT EACH CAMPUS, WHICH HAS ELIMINATED HUNDREDS OF PHONE CALLS GOING BACK AND FORTH BETWEEN THE SCHOOLS AND OUR BUILDING. SO EACH CAMPUS IS ABLE TO HAVE A DASHBOARD OF WHAT IS GOING ON WITH THE BUSSES IF THEY'RE RUNNING LATE, IF THEY'RE COMBINED WITH A DIFFERENT ROUTE, ETC.
IT'S A WONDERFUL COMMUNICATION TOOL THAT'S BEEN IMPLEMENTED.
AND WE'VE ALSO INSTALLED GPS OVERLAY ON WEATHER TRACKING IN CASE THE SEVERE WEATHER ENTERS OUR AREA.
WE'RE ALSO PILOTING ENHANCED SCHOOL BUS SIGNAGE WITH FULLY ILLUMINATED SCHOOL BUS SIGNAGE AND UPGRADING STOP ARMS. AND THERE ARE SOME FANTASTIC SAFETY MEASURES THAT WE'RE TAKING.
THIS IS OUR CURRENT GPS. THIS IS SACHSE HIGH SCHOOL, SO THERE'S THERE'S YOUR SCHOOL.
THE GREEN DOTS ARE BUSSES. THE BLACK DOTS ARE BUSSES ALSO, THE ENGINES ARE JUST TURNED OFF.
AND WITH OUR NEW UPGRADE TO GPS, WE'RE ABLE TO DO A WEATHER OVERLAY WHERE WE CAN SEE EVERY SINGLE BUS AND ANY WEATHER THAT MAY BE IMPEDING IN OUR DISTRICT, AND ANY ACTION OR GROUND DELAY WE MAY NEED TO MAKE WITH OUR BUSSES.
SO IT'S A HUGE UPGRADE FOR US THERE IN DISPATCH TO BE ABLE TO KEEP OUR KIDDOS SAFE EVERY DAY.
IF YOU LOOK VERY CLOSELY, IT DOES HAVE THE STOP ARM EXTENDED AND ILLUMINATED.
IF YOU LOOK AT THE LEFT. WE WERE PILOTING FULLY ILLUMINATED SCHOOL BUS STOP SIGNAGE OVERHEAD AND ALSO FULLY ILLUMINATED STOP ARMS, SO ON SEVERAL BUSSES. AND AS OF OCTOBER 29TH, WE WERE ON THE FOREFRONT.
IT ACTUALLY BECAME A STATE SPEC ON ANY BUS ORDERED GOING FORWARD.
SO WE'RE HAPPY THAT WE'RE ON THE FOREFRONT OF THAT LOOKING FORWARD.
RFID CARDS, WHICH WE HAVE DISCUSSED BEFORE FOR ALL STUDENTS, SECONDARY CAMPUSES ARE USUALLY USING THEM ALREADY, BUT WE ARE IMPLEMENTING THAT ALONG WITH THE SECURITY DEPARTMENT.
NEW WHEELCHAIR LIFT BUSSES OR A TOPIC ON THIS EVENING WILL BE DISCUSSING WHICH INCLUDES ALTERNATIVE FUEL VEHICLES SUCH AS PROPANE OR ELECTRIC BUSSES USING STATE AND FEDERAL GRANTS. SO BOTTOM LINE, EVERY, EVERY RIDE MATTERS.
OUR DEPARTMENT TAKES IT VERY SERIOUSLY. YOU'RE WELCOME TO VISIT ANY TIME.
THANK YOU FOR THAT PRESENTATION. TRUSTEES. ARE THERE ANY QUESTIONS? MR. GLICK. THANK YOU SIR. I KEEP SEEING ARTICLES ABOUT DISTRICTS HAVING TO ADD 3 POINT SEAT BELTS. CAN YOU TALK ABOUT THAT A LITTLE BIT, PLEASE? YES, SIR. HI, MR. GLICK, IT'S NICE TO SEE YOU BACK. FIRST OF ALL, AGAIN, BY THE WAY, SO THAT'S SENATE BILL 546.
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AND IT IS ADDRESSING ANY SCHOOL BUSSES THAT DO NOT HAVE THREE POINT SEAT BELTS.SO CURRENTLY 126 OF OUR 370 DO HAVE THREE POINT SEAT BELTS.
I WILL TELL YOU, IT IS AN EXPENSIVE PROPOSITION TO DO SO.
THE QUOTES WE HAVE ARE APPROXIMATELY $55,000 TO RETROFIT A FULL SIZE BUS TO THREE POINT SEAT BELTS.
SO DO YOU BELIEVE WE'LL BE IN COMPLIANCE OR WILL ASK FOR A WAIVER? SO THAT IS TO BE DETERMINED BY THIS BOARD. WHAT WE ARE CURRENTLY DOING WITH SECURITY AND DOCTOR GARRETT'S OFFICE IS COMING UP WITH WHAT THE MATH SAYS TO REPLACE, AND THEN THE DISTRICT WILL DECIDE TO SUBMIT A WAIVER TO AUSTIN.
AS MANY DISTRICTS ARE DISCUSSING, WE'RE ACTUALLY MEETING SEVERAL DIRECTORS ON THURSDAY FROM NORTH TEXAS, FROM REGION TEN TO DISCUSS WHAT THE PLAN IS. BUT IT'S AN EXPENSIVE PROPOSITION ONE WAY OR THE OTHER.
SO I THINK YOU SAID, LET'S SAY JUST IT'S JUST A TWO POINT SEAT BELT.
IF IT'S NOT CONNECTED, THE BUS DRIVER KNOWS AHEAD OF TIME.
SO THERE IS SO THEY ARE THREE POINT SEAT BELTS.
NO TWO POINT SEAT BELTS ALLOWED IN SB 546 OR CURRENTLY ON OUR BUSSES.
SO IT'S ATTACHED HERE WHERE IT BUCKLES AND THEN DOWN AT THE BOTTOM.
THAT'S THREE POINTS SO. I'M SORRY. WHAT WAS YOUR QUESTION? MR. GLICK? [LAUGHS] I GET EXCITED ABOUT BUSSES SO I'LL GO DOWN A RABBIT HOLE ON YOU.
IF IT'S NOT CONNECTED. YES. DOES THE DRIVER KNOW? IS THERE SOMETHING THAT HE SEES AT THE FRONT OF THE BUS THAT IT'S NOT CONNECTED? NOW THAT YOU RESTATED, IT'S A VERY GOOD QUESTION.
AND THE ANSWER IS NO, IT DOES NOT. THERE IS NO AUTOMATED WARNING SYSTEM ON ANY OF THE THREE BIG MANUFACTURERS OF SCHOOL BUSSES THAT WOULD ALERT THE DRIVER THAT THE SEAT BELT IS NOT LOCKED OR SECURED. I THINK I READ THAT THERE WAS A SUGGESTION IN THE FUTURE FOR FUTURE LEGISLATION TO DO THAT. WOULD YOU BE IN AGREEMENT WITH THAT? I AM NOT AWARE OF THAT, BUT I'M HAPPY TO RESEARCH THAT AND GET BACK WITH YOU.
MAKES SENSE BUT I'M NOT AWARE OF THAT. OKAY. NO, SIR.
WE'VE TALKED IN THE PAST. LET'S SAY I'VE TALKED IN THE PAST ABOUT EVENTUALLY HAVING SOME SOME PART OF OUR FLEET BE ELECTRIC BUSSES. COULD YOU TALK MORE ABOUT THAT, PLEASE? I CAN, YES. IT'S A VERY POPULAR TOPIC ALL ACROSS THE COUNTRY.
I ATTENDED A CONFERENCE ACTUALLY THIS WEEKEND, LOCAL IN FRISCO.
SO FREE OF CHARGE. NO EXPENSE TO THE DISTRICT.
ALL THE MANUFACTURERS WERE THERE. I WILL TELL YOU, IT IS SOMETHING THAT'S COMING.
AS WE HAVE DISCUSSED MANY TIMES, THERE IS A LOT OF GRANT MONEY AVAILABLE FOR ELECTRIC BUSSES.
IT'S ABOUT THE COST OF THE INFRASTRUCTURE TO INSTALL IT.
THE CHARGING, WORKING WITH ENCORE, HAVING THE SYSTEMS THERE TO CHARGE AND EVEN HOLD THE ENERGY AND POSSIBLY SELL IT BACK TO THE ENERGY SUPPLIER AND CURRENTLY OUR FACILITY ON STADIUM IS NOT SET UP TO VERY EFFICIENTLY DO THAT, NOR WOULD I ADVISE TO DO THAT ON A FACILITY THAT IS HOPEFULLY BEING REPLACED IN THE NEXT SEVERAL YEARS. BUT DISTRICTS AROUND US ARE DOING IT.
FUN TRIVIA, PLANO'S DOING 12 OR 15, DALLAS HAS ABOUT 18.
MAKES SENSE. AND I KNOW WE HAVE TALKED ABOUT AT SOME POINT HAVING LIKE YOU JUST MENTIONED, A NEW FACILITY FOR THE BUSSES. YES, SIR. WHICH WOULD INCLUDE PUTTING IN BRAND NEW INFRASTRUCTURE AND THE ABILITY TO GET READY FOR ELECTRIC BUSSES.
WOULD YOU AGREE WITH THAT? YES, I DO AGREE WITH THAT.
PERSONALLY, I DO SUPPORT IT AT THE NEW FACILITY BECAUSE IT IS COMING.
CERTAIN DISTRICTS ARE FULLY ELECTRIC, EVEN IN EAST TEXAS OR BOSTON, FOR EXAMPLE.
OUR AVERAGE DAILY ROUTE, UNLESS IT'S A SPED BUS, WHICH USUALLY RUNS SHORTER BECAUSE OF THE NUMBER OF STUDENTS IT TRANSPORTS, IS 120 MILES, SO IT'S TIGHT ON RUNNING THE BATTERY CHARGE.
BUT EVERYTHING I'VE LEARNED AND READ OVER THE PAST SIX MONTHS OR SO IS THEY EXPECT THE RANGE OF THE BATTERIES TO GET UP TO 200 250 MILES, WHICH MAKES IT WONDERFUL, ESPECIALLY WHEN YOU HAVE TO DO A FIELD TRIP TO DALLAS. YEAH, AND I AGREE.
ONE OF THE THINGS I ENJOY WHEN WE HAVE OUR STATE CONVENTIONS IS GOING TALKING TO THE BUS COMPANIES,
[00:15:05]
RIGHT. AND THEY ALL AGREE EXACTLY WHAT YOU SAID, THAT THERE'S A LIMITED RANGE NOW, BUT HOPEFULLY BY THE TIME WE'RE READY FOR THIS NEW FACILITY AND THE NEW INFRASTRUCTURE, THE RANGE WILL BE MORE COMPATIBLE WITH OURS.YOU SAID IT'S GOING TO COVER ABOUT SIX DAYS. IS THAT GOING TO BE LIKE AN ANNUAL AUDIT OR TRAINING THAT'S GOING TO HAPPEN? WE HAVE THE OPTION TO DO IT. SO I'M GOING TO SAY YES.
I USED THEM AT A PREVIOUS DISTRICT BEFORE, THEY'RE WONDERFUL.
BUT THEY HAVE BEEN ON SITE. AND THEN MARK QUINN WAS SECURITY AND I, DIRECTOR OF SECURITY, ARE MEETING WITH THEM AS SOON AS THEY'RE READY TO COME BACK. AND TYPICALLY WITH THE PROGRAM, AND WE LIKELY WILL DO IT EVERY YEAR.
AND TYPICALLY THE RESULT OF THAT IS THAT A REPORT OR RECOMMENDATIONS THAT THEY MAKE FOR OUR DRIVERS, IT IS. AND THEN IS THERE LIKE A COST ASSOCIATED WITH UPSKILLING THEM OR.
IT IS A ZERO COST FOR THE AUDIT, THE SIX VISITS AND ALL THE TIME IS FREE.
THE RECOMMENDATION AND THE RESULTS COME BACK, WHICH ARE CONFIDENTIAL, SHARED WITH US.
AND THEN WE ARE AT THE POSITION TO CHOOSE WHAT WHAT TO DO OR NOT.
BUT IT'S FOR DRIVERS. IT'S FOR THE BUSSES, IT'S FOR TRAINING, IT'S FOR THE FACILITY ITSELF AS WELL.
MANY OF THE THINGS WE ALREADY DO, SUCH AS SUSPICIOUS PACKAGES ON THE BUSSES AND THINGS LIKE THAT OR DRIVERS OR YOU KNOW, THE NEW CAMERAS, WE CAN TAP INTO A BUS AND SEE EXACTLY WHAT'S GOING ON RIGHT NOW.
COOL. SUPER GREAT PEOPLE. THAT WILL HELP US. AWESOME.
THANK US. BE BETTER DISTRICT. YES. THANK YOU.
APPRECIATE IT. ANY OTHER QUESTIONS? THANK YOU FOR THAT.
OKAY. YES, SIR. THANK YOU. MR. MILLER, ARE YOU READY TO PICK IT UP? WHY DON'T YOU DO THE NEXT ITEM? I'LL TAKE IT FROM THERE. OKAY, I GOT YOU. ALL RIGHT.
NEXT ITEM. INFORMATION ITEM B.4 REVIEW OUR SEPTEMBER 2025 MONTHLY TOTALS.
MR. VALENZUELA. THANK YOU, BOARD OF TRUSTEES.
THE FIRST TABLE ON PAGE 42 IS FOR THE GENERAL FUND.
IT CURRENTLY SHOWS A CURRENT DEFICIT OF 13.1 MILLION.
THE SPENT PERCENTAGES ARE COMPARABLE TO LAST YEAR'S.
I WILL JUST GO OVER THE SUMMARY TABLES. THEN ON PAGE 51, WE HAVE THE STUDENT NUTRITION SERVICES FUND THAT SHOWS A LITTLE BIT OF A SURPLUS BY $200,000. THAT'S ALSO COMPARABLE TO LAST YEAR'S.
AND THIS IS DUE TO THE PAYMENTS HAPPENING ON AUGUST AND THE COLLECTION OF THE TAXES.
THANK YOU FOR THAT. TRUSTEES ANY QUESTIONS? IF THERE ARE NO QUESTIONS, WE CAN MOVE TO THE NEXT ITEM.
THANK YOU. THANK YOU. ITEM C ACTION ITEMS. YES, SIR.
[IV.C. Action Items (Non Consent)]
THANK YOU, ROBERT, FOR STANDING IN. WE'LL NOW GO TO ITEM 4.C.THESE ARE ACTION ITEMS. ITEM NUMBER ONE IS CONSIDER APPROVAL.
THIS IS C.1 IS TO CONSIDER APPROVAL OF INDEPENDENTLY AUDITED FINANCIAL STATEMENTS.
ARTURO, YOU'RE STILL UP? YES. WE PROVIDED TO YOU THE CURRENT ACFR FOR FOR 2025.
THE PRESENTATION IS GOING TO BE HELD ON NEXT TUESDAY.
AND THE DURING THE REGULAR MEETING BY THE AUDITOR THAT HANDLE THE AUDIT FROM WHITLEY PENN.
THE, THERE'S SOMETHING A LITTLE DIFFERENT ABOUT THIS YEAR IN WHICH TYPICALLY THE ACFR INCLUDES A SINGLE AUDIT REPORT AT THE END OF IT WHERE THEY SHOW THE RESULTS OF AUDITING FEDERAL FUNDS.
THAT PORTION, IT'S BEING PROVIDED TO YOU SEPARATELY BECAUSE THE AUDITORS CANNOT FINISH THE SINGLE AUDIT WORK BECAUSE THEY THEY ARE WAITING ON THE FINAL DRAFT OF THE SUPPLEMENTARY COMPLIANCE ISSUE DOCUMENT FROM THE OFFICE OF BUDGET AND MANAGEMENT.
[00:20:02]
THEY TYPICALLY ISSUE THIS ON JULY, BUT IT'S THE ONLY ISSUE THAT DRAFTS SO FAR.AND THEY NEED TO WAIT FOR THE FINAL ONE. SO IT'S CALLED THE COMPLIANCE SUPPLEMENT FROM THAT OFFICE BECAUSE THEY HAVEN'T ISSUED IT, THEN THEY CANNOT FINISH THE SINGLE AUDIT WORK.
OKAY, SO YOU'RE BEFORE US ARE TWO ITEMS. THIS ONE THAT'S SINGLE AUDIT REPORT.
THE DRAFT. ARE YOU TELLING US THAT THAT IS WAITING ON COMPLETION OF THE ACTUAL AUDIT? YES. BECAUSE THE COMPLIANCE SUPPLEMENT THE FINAL DRAFT IS THE ONE THAT TELLS THE AUDITORS HOW TO COMPLETE A SINGLE AUDIT.
RIGHT NOW, THEY ONLY HAVE A DRAFT, SO THEY CANNOT COMPLETE IT.
SO THAT'S THAT'S GOING TO HAVE TO COME SEPARATE.
THIS IS DUE TO THE GOVERNMENT DELAYS. THE FEDERAL GOVERNMENT IS PRETTY SURE.
AND YOU ANTICIPATE THIS BEING FINAL BY WHEN? I CURRENTLY DO NOT HAVE A AN ESTIMATE.
SO THERE IS NO, IT'S NOT PENDING ENOUGH FOR US TO GUESS WHEN IT WILL BE IN FRONT OF US.
YEAH, WE'RE NOT SURE. TEA HAS ACTUALLY MOVED SOME OF THEIR OWN DEADLINES.
THEY PUSHED IT A LITTLE BIT, SO THEY'VE THEY USUALLY DEADLINE FOR THE ACFR IS IN THIS MONTH, BUT THEY PUSHED IT TO FEBRUARY BECAUSE OF THIS SAME DELAY.
ARTURO, WILL YOU EXPLAIN YOUR ACRONYM? WHAT? AC.
OH, YEAH. THE ANNUAL COMPREHENSIVE FINANCIAL REPORT (ACFR).
YES, YES. ALL RIGHT. SO. AND IN FRONT OF US, WE DO HAVE THAT DRAFT OF THE ANNUAL FINANCIAL REPORT.
AND WHAT IS THAT WAITING ON FOR COMPLETION AT THIS POINT? NOTHING FOR THE ACFR. WE CAN GO AHEAD AND EVEN I BELIEVE WE CAN EVEN SUBMIT IT.
YEAH. SO WE ANTICIPATE BRINGING THIS BACK AT THE BOARD MEETING FOR APPROVAL.
IS THAT WHAT YOU'RE SAYING? YES. THE ACFR WILL BE BACK.
IT'LL BE A PROPOSED ACTION ITEM FOR THIS BOARD MEETING.
BUT THE COMPLIANCE PART, YOU KNOW, WE DON'T KNOW WHEN THAT'S COMING.
WE'RE REALLY NOT SURE WHEN THE FEDERAL GOVERNMENT IS GOING TO ISSUE THE FINAL COMPLIANCE SUPPLEMENT.
OKAY. COMMITTEE, DO WE HAVE ANY QUESTIONS ON THIS, MR..
GLICK? THANK YOU, SIR. I'M GOING TO GO TO MY FAVORITE CHART, WHICH YOU PROBABLY KNOW WHICH ONE THAT IS ON PAGE 104 105. OKAY. SO IF I READ THIS AND UNDERSTAND IT OUR FINAL UNASSIGNED FUND BALANCE FOR THE YEAR IS ABOUT IS A LITTLE UNDER $171 MILLION.
IS THAT CORRECT? CORRECT. AND NOT NONE OF THE INFORMATION.
YOU SAID THIS. THIS WILL BE UP FOR APPROVAL NEXT WEEK.
YES. OKAY. THAT'S IT. THANK YOU. ANY ANY OTHER QUESTIONS FROM THE BOARD? WE JUST GOT THIS DOCUMENT.
WE CAN REVIEW IT. WE'LL BE LOOKING AT IT BETWEEN NOW AND THE BOARD MEETING.
THERE'LL BE TIME TO ASK ADDITIONAL QUESTIONS AS YOU REVIEW THE MATERIAL.
AND THEN THE SINGLE AUDIT REPORT, I GUESS WE CAN GET FAMILIAR WITH THE TYPES OF ITEMS THAT ARE CONTAINED IN IT, BUT WE DON'T HAVE IT FINISHED YET, SO THAT'LL COME SOMETIME, I GUESS, WHENEVER THEY GET AROUND TO FINISHING IT.
YEAH. TELL ME AGAIN WHO'S ACTUALLY DOING THIS SINGLE AUDIT REPORT? WHITLEY PENN IS CONDUCTING THE SINGLE AUDIT, BUT THEY'RE WAITING ON A COMPLIANCE SUPPLEMENT THAT COMES FROM A FEDERAL GOVERNMENT AGENCY, WHICH ARE THE INSTRUCTIONS HOW FAR CONDUCTED.
THEY DID IT USING A DRAFT, BUT THE FINAL NEEDS TO BE ISSUED.
OKAY. WAS THIS AFFECTED AT ALL BY THE GOVERNMENT SHUTDOWN? YES. YES. OKAY. BUT SO THIS WILL BE COMING LATER WHEN THE GOVERNMENT GETS ROLLING AGAIN.
AND THEY'LL LET YOU KNOW, I GUESS, ABOUT WHEN WE'LL BE PUTTING THIS ON THE AGENDA FOR AN ITEM.
YES, SIR. AND WILL IT COME BACK? WILL THIS WHEN IT'S FINISHED? WILL THIS SINGLE AUDIT COME TO THE FINANCE COMMITTEE AND THEN THE BOARD? I BELIEVE IT ONLY NEEDS TO COME TO COMMITTEE MEETING.
OKAY. IT JUST COME TO COMMITTEE MEETING. OKAY.
VERY GOOD. ANY OTHER QUESTIONS FROM ANYBODY? THERE'LL BE TIME TO REVIEW THIS DOCUMENT.
AND ANY QUESTIONS WE'VE GOT. THERE'S A LOT OF WRITTEN MATERIAL IN IT, SO IT'S USUALLY GOOD READING.
[00:25:09]
AND I'M SURE MR. GLICK WILL MEMORIZE IT BY NEXT, NEXT WEEK.SO ANYTHING ELSE ON THIS? THESE TWO ITEMS? IF NOT, THEN OUR NEXT ITEM IS ACTION ITEM.
I'M SORRY, AGENDA ITEM C.2. CONSIDER APPROVAL OF BUDGET TRANSFERS AND AMENDMENTS TO THE GENERAL FUND THAT SERVICES FUND STUDENT NUTRITION FUND FOR THE SCHOOL YEAR 2025 2026. GOOD EVENING ELISA.
GOOD EVENING. YEAH. PROCEED. AND WE'LL GO TO THAT.
SO GOOD EVENING, CHAIRMAN MILLER. MEMBERS OF THE BOARD, SUPERINTENDENT DOCTOR LOPEZ, TONIGHT WE HAVE FOR YOU THE NOVEMBER BUDGET TRANSFERS AND AMENDMENTS TO THE GENERAL FUND. WITH THE PASSING OF PROP 8, WE WERE HOPING TO BRING TO YOU WHAT THE DIFFERENCES IN THE STATE AND LOCAL REVENUE WAS AND HOW IT AFFECTS OUR BUDGET, BUT UNFORTUNATELY, SOME DATA THAT WE NEEDED TO GENERATE THOSE NUMBERS WASN'T AVAILABLE.
SO WITH THAT BEING SAID, YOU WILL SEE THIS IN THE BOARD MEETING AS AN ACTION ITEM.
SO AT THAT TIME YOU'LL SEE THE UPDATED REVENUES.
HOPEFULLY YOU WILL SEE SOME UPDATED CROSS FUNCTIONAL TRANSFERS AS WE'LL UPDATE THAT INFORMATION.
NOW THAT WE HAVE THE OPPORTUNITY AND WE HAVE ONE BUDGET AMENDMENT ITEM WHICH IS THE 340,000, AND IT IS FOR THE SPED WHEELCHAIR LIFT EQUIPPED BUSSES.
I BELIEVE THERE'S TWO OF THEM BEING PURCHASED WITH THAT.
PLUS THINGS WEAR OUT FROM TIME TO TIME. SO I BELIEVE THAT IS THE COST FOR THE TWO BUSSES, THE TWO NEW BUSSES, TWO NEW WHEELCHAIR LIFTED BUSSES. OKAY. COMMITTEE, ANY QUESTIONS ON THIS ITEM? THAT'S WHAT THE 340 IS? THE. CORRECT. ADDITIONAL EXPENDITURE IN THE GENERAL FUND? SO THAT WILL BE THE ONLY AMENDMENT ITEM. EVERYTHING ELSE WILL BE UPDATED AND WE'LL GO THROUGH THAT AND THEN STUDENT NUTRITION SERVICES FUND, THERE ARE NO CHANGES AND THERE ARE NO CHANGES TO THE DEBT SERVICES FUND AT THIS TIME.
OKAY. ANY QUESTIONS. SEEING NONE. THANK YOU FOR THE REPORT.
WHAT ELSE ARE WE WAITING ON? WITH REGARD TO 2024, 2025 IS THE AUDIT THAT WE HAVE.
ARE ALL THE NUMBERS IN? YES. THOSE THOSE ARE IN FOR THE 24, 25 FISCAL YEAR.
AND SO THEY'RE RIGHT NOW DON'T FORESEE ANY CHANGES IN THE NUMBERS.
THEY'RE MORE JUST WAITING THROUGH AND GOING THROUGH AND READING.
MAKE SURE EVERYTHING IS GRAMMATICALLY CORRECT IN, IN THE AUDIT.
SO FOR RIGHT NOW THE NUMBERS SHOULD STAY TRUE.
OKAY. ALL RIGHT. THANK YOU. OKAY COMMITTEE WE'RE GOING TO GO TO C.3.
CONSIDER APPROVAL OF DONATION TO SACHSE HIGH SCHOOL FOR ATHLETIC TRAINING PROGRAM.
WHO'S SPEAKING ON THIS? MR. CREEL? YEAH. THE PRINCIPAL OF SACHSE HIGH SCHOOL.
FOR THE SAKE OF CONTINUITY. EACH OF THE PRINCIPALS FOR THE DONATIONS WILL PRESENT THEIR OWN ITEM TO YOU ALL THIS EVENING, AS THEY'RE THE ADMINISTRATOR RESPONSIBLE FOR RECEIVING THAT DONATION. OKAY, GREAT.
THANK YOU. ALL RIGHT. BOARD OF TRUSTEES. DOCTOR LOPEZ.
WE RECEIVED A $3,600 DONATION FROM DOCTOR MEHTA.
HE'S A ORTHOPEDIC. IT'S FROM OUR SPRING PHYSICALS THAT WE DO.
SO I'LL HAVE. WELL, THAT IS A VERY WONDERFUL GESTURE ON HIS PART.
MAKE SURE HE KNOWS HOW MUCH YOU APPRECIATE IT AND WE APPRECIATE IT AS WELL.
ANY QUESTIONS ON THIS ITEM? SEEING NONE, WE'LL GO TO THE NEXT ITEM WHICH IS CONSIDER APPROVAL OF A DONATION TO SOUTH GARLAND HIGH SCHOOL FOR FFA DOCTOR ADRIAN LEDAY. GREETINGS, BOARD OF TRUSTEES.
DOCTOR LOPEZ. COME ON. BEHALF OF THE SOUTH GARLAND HIGH SCHOOL AND ONE OF OUR WONDERFUL PATRONS, MISS ARLENE BERRY, HAS DECIDED TO MAKE A DONATION IN THE EFFORTS TO SUPPORT OUR FFA PROGRAM AT SOUTH CAROLINA HIGH SCHOOL.
SO WE STAND READY TO HEAR ANY QUESTIONS YOU MAY HAVE.
GREAT. THANK YOU. ANY QUESTIONS? ANY QUESTIONS OF THE BOARD?
[00:30:01]
OKAY. MAKE SURE IS IT MISS BERRY? YES. MISS BERRY UNDERSTANDS HOW MUCH WE APPRECIATE IT.CERTAINLY WILL. THANK YOU. THANK YOU. WE'LL GO TO ITEM C.5, WHICH IS CONSIDER APPROVAL OF DONATION TO WATSON MST SCHOOL FOR FIELD TRIPS. GOOD EVENING, BOARD MEMBERS AND SUPERINTENDENT.
MY NAME IS GINA MAKIDON AND I'M THE PRINCIPAL WATSON AND OUR PTA HAS DONATED MONEY SO THAT WE CAN ALL OF OUR STUDENTS K THROUGH FIVE CAN PARTICIPATE IN FIELD TRIPS REGARDLESS OF ANY FINANCIAL BARRIERS. WONDERFUL.
THIS IS A $14,400 DONATION FROM THE PTA AT WATSON.
AND GREAT WORK BY THEM. THAT'S A LOT OF CAKEWALKS AND A LOT OF CHOCOLATE SALES AND FUN RUNS.
THAT'S A LOT OF TACOS. OKAY, WELL, WE APPRECIATE IT VERY MUCH.
THANK YOU VERY MUCH. ANY QUESTIONS ON THIS? THANK YOU.
THANK YOU, THANK YOU. OKAY WE'LL GO TO ITEM C.6.
THIS IS CONTRACT. MR. BOOKER IS MAKING HIS WAY.
THIS IS C.6 NUMBER A CONTRACT #169-26. CONSIDER APPROVAL OF PURCHASE OF FUNDRAISERS CATALOG, MR. BOOKER. YES, SIR. THIS CONTRACT, AS YOU'VE NOTED, IS CONTRACT NUMBER 169-26 THAT IS BEING UTILIZED FOR THE SCHOOLS FOR FUNDRAISING ACTIVITIES. IT IS A NEW AWARD REPLACEMENT WITH A ONE YEAR WITH FOUR ANNUALLY RENEWABLE OPTIONS THAT CONTRACT NOT TO EXCEED AMOUNTS $150,000. YOU'LL SEE THAT 98% OF THAT IS THROUGH FUNCTION 461, AND THE REMAINING 2% THROUGH 865.
THERE IS A LIST OF THE APPROVED SUPPLIERS AND THE PERCENTAGES FOR THOSE AWARDS.
DO YOU HAVE ANY QUESTIONS REGARDING THAT PARTICULAR CONTRACT? ANY QUESTIONS ON THIS? I NOTICED THAT WORLD'S FINEST CHOCOLATE, INC.
IS INVOLVED. AND JUST TELL THEM I'LL SAMPLE AND I'LL BE THE JUDGE OF THAT, OKAY? YES, SIR. OKAY. ANY QUESTIONS? WE WILL. WE WILL MOVE FORWARD.
THIS IS NUMBER C.6 ITEM B CONTRACT 181-26. CONSIDER APPROVAL OF THE PURCHASE OF APPAREL. THIS IS SHIRTS, T SHIRT, WORK UNIFORMS AND ACCESSORIES, MR. BOOKER. YES, SIR. THIS CONTRACT, AS YOU STATED, IS TO SUPPORT THE PROCUREMENT OF THE APPAREL THROUGHOUT THE DISTRICT.
THE CONTRACT FOR T SHIRT, WORK UNIFORMS AND ACCESSORIES.
IT IS A NEW AWARD REPLACEMENT WITH ONE YEAR WITH FOUR ANNUALLY RENEWABLE OPTIONS.
THE NOT TO EXCEED AMOUNT IS $800,000. YOU'LL SEE THAT THERE IS THE PERCENTAGES BROKEN DOWN BY FUNCTION, INDICATING HOW IT BREAKS OUT OVER THE $800,000.
YOU WILL NOTICE THAT THERE ARE SEVERAL DIFFERENT CATEGORIES OF APPAREL THAT THE CONTRACTS ARE IN FACT AWARDED, ONE OF WHICH IS THE APPAREL T SHIRTS, AND THEN THOSE WORK OUTFITS AND ACCESSORIES.
OKAY, COMMITTEE, THIS IS A PRETTY LONG LIST IF YOU'VE LOOKED THROUGH IT.
GOT ANY QUESTIONS ABOUT THIS? QUITE A FEW SUPPLIERS ON THIS.
ANY QUESTIONS FROM THE BOARD? OKAY, MR. BOOKER, LET'S MOVE FORWARD.
YES, SIR. THE NEXT CONTRACT. I'M SORRY. GO AHEAD.
I'M SORRY. I'LL INTRODUCE IT FOR YOU RIGHT QUICK.
THIS IS NUMBER C, CONTRACT 173-26-01, CONSIDER APPROVAL OF PURCHASE OF ROOFING REPAIR SERVICES.
THAT NOT TO EXCEED AMOUNT IS LISTED AT 600,000, 80% PAID FOR BY GENERAL FUND, AND THE REMAINING BY SIX FIVE FOR LOCAL CAPITAL PROJECTS. BE HAPPY TO ENTERTAIN ANY QUESTIONS YOU MIGHT HAVE ABOUT THE ROOFING CONTRACT FOR REPAIRS.
COMMITTEE ANY QUESTIONS ON THE ROOFING CONTRACT BOARD? MR. BEACH JUST CURIOUS. HOW ARE THESE? IS THIS A GROUP ON CALL OR HOW ARE THEY? HOW DO WE UTILIZE THIS CONTRACT WITH ROOFERS? BASICALLY THESE CONTRACTS THERE HAVE THERE'S UNIT PRICES THAT HAVE BEEN SET ASIDE FOR THIS SPECIFIC CONTRACT.
[00:35:04]
CONTRACT NUMBERS THAT WE HAVE FOR EACH INDIVIDUAL ITEM.OKAY. THANK YOU. ANY OTHER QUESTIONS OF MR. BOOKER ON THIS ITEM? OKAY. WE'LL GO TO C.6 NUMBER D, CONTRACT NUMBER 214-26.
CONSIDER APPROVAL OF THE PURCHASE OF HVAC CONTROL SYSTEM PARTS AND SERVICES.
YES, SIR. ONCE AGAIN, THIS CONTRACT IS UTILIZED BY OUR MAINTENANCE DEPARTMENT TO TAKE CARE OF HVAC BUILDING AUTOMATION TECHNICIANS TO PERFORM CONTRACT SERVICES, REPAIRS AND ONGOING MAINTENANCE. THE CONTRACT IS A BEING RECOMMENDED FOR TD AS AN AWARD TO TD INDUSTRIES.
ANY QUESTIONS ON THIS HVAC? I'M SORRY HVAC. JUST REAL QUICK.
YOU SAID IT'S A NEW CONTRACT. TD INDUSTRIES, WE HAVE EXPERIENCE WITH THEM, CORRECT? YES, SIR. IT IS A NEW AWARD REPLACEMENT. IT'S JUST AN EXISTING CONTRACT.
OKAY. ANY QUESTIONS? I WAS AFRAID WE WERE GOING TO GO A WHOLE MEETING WITHOUT HVAC CONTROLS, BUT IT'S IN HERE. ALL RIGHT, LET'S GO TO THE NEXT ONE, MR. BOOKER. NUMBER E, CONTRACT 36. I'M SORRY. CONTRACT 363-26.
CONSIDER APPROVAL OF PURCHASE OF PROPERTY INSURANCE.
YES, SIR. ONCE AGAIN, THE DISTRICT DID GO OUT FOR PROPOSALS FOR OUR PROPERTY INSURANCE.
WE DO HAVE MR. KING HERE WHO CAN GO OVER THE SPECIFICS OF IT, BUT WE ARE AWARE THROUGH THE WE HAVE WILL BE RECEIVING A SIGNIFICANT SAVINGS AS A RESULT OF THAT PROPOSAL. AND I'LL BE HAPPY TO ENTERTAIN ANY OF THE QUESTIONS THAT YOU MIGHT HAVE, BUT WE DO. IF YOU'LL LOOK AT THE SPREADSHEET, IT IS A SIGNIFICANT SAVINGS.
IF YOU LOOK AT THE EVALUATION RUBRIC AS IT RELATES TO THE SAVINGS WE'LL RECEIVE BY MAKING A TRANSITION TO THAT TASB CONTRACT, WHICH WOULD BE THE AWARD THAT WE'D BE RECOMMENDING TO THE TEXAS ASSOCIATION OF SCHOOL BOARDS.
OKAY, MR. KING, IF YOU HAVE A MINUTE. COMMITTEE.
ANY QUESTIONS OF MR. KING? I WAS JUST GOING TO TALK TO YOU BRIEFLY ABOUT THE PROCESS.
WHEN WE, I GUESS THIS GOES OUT FOR BID, AND IT SAYS THAT TASB IS WHO WE USE THE WHAT I'M WONDERING, IS THERE ANY COMPETITORS FOR THIS OR ARE THERE MULTIPLE CHOICES THAT YOU EVALUATE? WE DID A REQUEST FOR PROPOSALS. SO WE HAVE THE CURRENT INSURANCE COMPANY, WHICH IS MCGRIFF INSURANCE SERVICES, WHICH PROVIDES, THERE'S THE AGENT THAT PROVIDES INSURANCE.
IT'S BEEN ALWAYS BEEN WE'VE BEEN DOING THIS NOW FOR SEVERAL YEARS WITH THEM.
AND IT'S A VERY COMPLEX INSURANCE BECAUSE IT'S AND THE QUOTE THEY GAVE US THIS YEAR WAS LIKE 40 LAYERS OF INSURANCE, 40 DIFFERENT INSURANCE COMPANIES TO TRY TO COVER THE AMOUNT OF INSURANCE THAT WE NEEDED.
AND SURPRISINGLY, TASB BID ON THIS ISSUE. I REALLY WASN'T EXPECTING THEM TO BID.
THEY BID THE LAST TIME WE DID AN RFP, BUT THEY WERE HIGHER THAN MCGRIFF.
IT'S HARD TO REALLY COMPARE APPLES TO APPLES WHEN YOU'RE TALKING INSURANCE QUOTES, BECAUSE YOU HAVE DIFFERENT DEDUCTIBLES, DIFFERENT LIMITS AND THINGS LIKE THAT, BUT IT'S SOMEWHERE IN THE MILLION TO A MILLION AND A HALF DOLLAR RANGE WHEN YOU'RE TRYING TO COMPARE. SO YEAH, TASB CAME IN SIGNIFICANTLY LESS. NOW, ONE THING I WANT TO POINT OUT IS, AND I MENTIONED THIS IN THE THE RECOMMENDATION IS THAT I'M RECOMMENDING WE CAN DO AN ANNUAL DECEMBER 3RD TO DECEMBER 3RD, OR WE CAN DO A PRORATE.
AND I'M RECOMMENDING THE PRORATE. IT'S GOING TO BE ABOUT $1 MILLION LESS THAN THE FIGURE.
THE 3.9 IS GOING TO BE ABOUT 2.9. AND I'M RECOMMENDING THE PRORATE FOR THE NEXT NINE MONTHS THROUGH THE END OF AUGUST, BECAUSE THAT WILL LINE UP THAT POLICY, THE PROPERTY POLICY WITH THE LIABILITY POLICY, WHICH TASB ALSO HAS.
THERE'S SOME QUIRKS WITH THE WAY TASB DOES THINGS.
THEY WILL NOT ALLOW YOU TO HAVE ONLY A PROPERTY POLICY.
SO IF THERE WAS EVER AN OPPORTUNITY FOR US TO SAVE A LOT OF MONEY ON LIABILITY, IF WE DROP THAT POLICY, WE WOULD ALSO LOSE THE PROPERTY POLICY, AND IT WOULD COST US THAT THREE MONTHS OF PREMIUM, ROUGHLY $1 MILLION BASED ON THE CURRENT FIGURES, BECAUSE WE WOULD AUTOMATICALLY LOSE THAT PROPERTY POLICY.
[00:40:01]
SO IT WOULD BE BEST TO PRORATE THAT WITH THE LIABILITY POLICY.OKAY. I WAS TRYING TO KEEP UP WITH THAT. I KNOW, I'M SORRY.
SO, YOU KNOW, READING SAYS COVERAGE FROM DECEMBER TO DECEMBER.
RIGHT. AND THEN YOU MENTIONED THE PRORATE TO AUGUST.
WELL, YEAH. IT'S LET ME SEE IF I CAN LOOK AT IT HERE.
AND THERE'S A PARAGRAPH IN THERE. IT SAYS IN AN ATTEMPT TO SYNC THE DISTRICT'S PROPERTY RENEWAL START DATE OF SEPTEMBER 3RD, WITH THE NEXT LIABILITY COVERAGE RENEWAL DATE OF SEPTEMBER THE 1ST, IT IS RECOMMENDED THAT THE BOARD APPROVE AN OPTION TO PRORATE.
SO WHEN I WROTE THIS RECOMMENDATION, I PUT THAT IN THERE IN CASE IT WAS AN OPTION IN TASB SAID YES, IT WOULD BE AN OPTION TO DO THAT. AND THERE'S A BENEFIT TO THAT FROM A FINANCIAL STANDPOINT.
WE BUDGETED THIS LINE, THIS RENEWAL AT ABOUT $6.5 MILLION, AND THIS IS COMING IN.
WELL, IF WE DO THE PRORATE, IT'S GOING TO COME IN AT A LITTLE UNDER THREE.
SO JUST USING THESE NUMBERS, WHAT IS AN ANNUAL PREMIUM THEN IF IF THE NINE MONTHS IS 2.9, THEN WHAT WOULD THE ANNUAL PREMIUM BE? THE ANNUAL PREMIUM. NOW IF WE DO AN ANNUAL IS 3,972,793.
OKAY. AND THE NINE MONTH PRO RATE IS 2,976,802.
SO ABOUT A MILLION LESS. SO THE MILLION WE SAVE IS BASICALLY IN THIS FISCAL YEAR.
YES. AND THEN NEXT YEAR WE BUDGET FOR THE FULL YEAR, WHATEVER THAT NUMBER IS.
YES. IT MAY BE BACK TO NORMAL. RIGHT. OKAY. I THINK I FOLLOW NOW, MR. GLICK. THANK YOU, SIR. SO LET'S SEE. DECEMBER 26TH, 2015.
F4 TORNADO GOES THROUGH GARLAND INTO ROWLETT.
CAUSES EXTENSIVE DAMAGE, BUT NONE OF OUR SCHOOLS ARE HIT.
LET'S TAKE A DIFFERENT SCENARIO BASED ON THE NUMBERS YOU'VE PRESENTED.
AND LET'S SAY IT CAME A LITTLE FURTHER WEST AND YOU HAD COYLE AND ROWLETT HIGH SCHOOL AND MAYBE SHRADY AND STEDHAM.
LET'S SAY THOSE SCHOOLS ARE HIT REALLY HARD AGAIN.
VERY POSSIBLE. AND AGAIN, TORNADOES WERE NOT SUPPOSED TO STRIKE EVER IN DECEMBER, BUT THEY DID.
IT'S SUPPOSED TO BE IN THE SPRING. TELL US WHAT THESE NUMBERS REPRESENT.
OF THE 500 MILLION AND THE 2%. HOW WOULD WE BE PROTECTED? OR WOULD WOULD WE NOT BE PROTECTED? WELL, USING THE QUOTES THAT WE GOT FROM BOTH MCGRIFF AND TASB FOR THAT SCENARIO, A SIMILAR SCENARIO, THE THINGS HAVE CHANGED OVER THE LAST FIVE YEARS.
ALL OF THEM REQUIRE OR USE A 3% PER LOCATION DEDUCTIBLE.
SO TO GIVE YOU AN EXAMPLE, I'M GOING TO USE SIMPLE ROUNDED FIGURES HERE.
SO THAT'S $3 MILLION. YOU'RE PAYING THE FIRST $3 MILLION OF THAT CLAIM.
SO TWO SEPARATE $3 MILLION DEDUCTIBLES. AND NOW TASB'S QUOTE, ONE OF THEIR QUOTES THE THE ONE THAT'S THE MOST EXPENSIVE, WHICH IS THE ONE I'M RECOMMENDING IS 2% DEDUCTIBLE.
SO THAT DEDUCTIBLE NOW GOES FROM 3 MILLION TO 2 MILLION FOR THE SCENARIO THAT YOU SAID.
SO IT WOULD BE A LOWER DEDUCTIBLE FOR A TORNADO THAT DAMAGES ANY LOCATION.
OKAY. CAN I FOLLOW? DID I ANSWER YOUR QUESTION? I WANT TO MAKE SURE. OKAY.
JUST TO FOLLOW UP ON THAT. SO THE DEDUCTIBLE IS IT PER BUILDING IN THE CAMPUS OR PER CAMPUS? IT'S PER IT'S HOW I LISTED IT ON THE SCHEDULE.
SO YEAH IT'S BASICALLY PER CAMPUS. BUT IN SOME CASES, LIKE IN SACHSE HIGH SCHOOL, FOR EXAMPLE, I HAD LISTED THE CAMPUS, THE MAIN CAMPUS, AND THEN I LISTED THE FOOTBALL FIELD SEPARATELY.
THE ACTUAL THE ACTUAL FIELD, THE TURF OF THE FIELD WAS LISTED SEPARATELY.
AND THEN YOU'VE GOT THE PRESS BOX AND THINGS LIKE I BROKE THOSE DOWN.
SO TO TRY TO PULL THOSE DEDUCTIBLES DOWN IN CASE JUST THAT WAS DAMAGED IN SOME KIND OF A STORM.
AND SO IT'S KIND OF MIXED UP A LITTLE BIT. BUT TO ANSWER YOUR QUESTION, IT'S BASICALLY PER CAMPUS.
BUT THERE ARE SOME SOME OUTLYING BUILDINGS THAT I'VE LISTED SEPARATELY THAT IN CASE SOMETHING IF THERE'S DAMAGE TO THEM, THEN THOSE DEDUCTIBLES COULD POTENTIALLY BE LESS BECAUSE YOU'RE JUST LOOKING AT 3% OF WHAT I SAID THE VALUE OF THOSE BUILDINGS WERE.
YEAH, IT'S HOWEVER, YOU LISTED FACILITIES ON THE CAMPUS.
[00:45:03]
I GOT YOU. OKAY. ANY OTHER QUESTIONS FOR ME ABOUT ANYBODY? MR.. BEACH. JUST REAL QUICK. SO, IN OTHER WORDS, WHEN WE VOTE ON THIS, THERE WERE NO, THIS AGENDA, THERE WOULD NEED TO BE ANY DIFFERENT WORDING.IT'S ALL EXACTLY WHAT WE'RE SEEING RIGHT HERE TODAY.
YEAH. IF YOU'RE VOTING, IF YOU'RE VOTING, IF YOU'RE APPROVING THE PRORATE MY UNDERSTANDING IS IF YOU'RE APPROVING THE PRORATE, THAT'S FINE. WE'LL JUST DO A NINE MONTH POLICY THAT'LL GET US THROUGH THE END OF AUGUST. AND THEN COME AUGUST OR COME SEPTEMBER THE 1ST, YOU WILL BE PRESENTED IN MAYBE PROBABLY THE AUGUST BOARD WITH WHATEVER THE RENEWAL QUOTE IS WITH TASB FOR THE NEXT 12 MONTHS, STARTING SEPTEMBER THE 1ST.
OKAY. THANK YOU. QUESTION FOR MR. DODD. MR. DODD, IN OUR FINANCIALS AND BUDGETING, I KNOW WE ARE.
I KNOW WE'RE GOING TO BUDGET FOR THE PREMIUMS. DO WE BUDGET ANYTHING FOR POTENTIAL DEDUCTIBLES, PAYMENT OF DEDUCTIBLES? GENERALLY YOU DON'T. YOU'RE JUST BUDGETING FOR THE INSURANCE COST.
AND SO, YOU KNOW, JUST LIKE THE STORM THAT HIT A COUPLE YEARS AGO WE HAD TO GO IN TO FUND BALANCE IN ORDER TO PAY THOSE THE DAMAGE THAT HAPPENED. DEDUCTIBLES. YEAH. YES.
I JUST WANTED TO POINT THAT OUT IS IN OUR BUDGET, WE COVER THE PREMIUM, BUT WE DON'T COVER THE DEDUCTIBLE THAT TYPICALLY WILL COME OUT OF OUR GENERAL FUND WHICH WE'VE DONE IN A COUPLE OF OCCASIONS.
SO. CORRECT. CORRECT. OKAY. ANY OTHER QUESTIONS? THANK YOU, MR. KING. THANK YOU, MR. BOOKER. LET'S GO TO ITEM F.
THIS WILL BE CONTRACT NUMBER 390-26-01. CONSIDER APPROVAL OF PURCHASE OF SCHOOL BUSSES.
YES, SIR. THAT CONTRACT BEFORE YOU IS TO PURCHASE TWO STUDENT SUPPORT SPECIALIZED SERVICES BUSSES.
THE RECOMMENDED COMPANY IS HOLT TRUCK CENTERS OF TEXAS, LLC, DOING BUSINESS AS LONGHORN BUS SALES.
IT IS A NEW AWARD. IT IS A ONE YEAR CONTRACT WITH THE NOT TO EXCEED AMOUNT OF $340,000 PAID FOR OUT OF THE GENERAL FUND FOR THOSE TWO BUSSES FOR THAT SPECIALIZED SERVICES. BE HAPPY TO ENTERTAIN ANY QUESTIONS YOU MIGHT HAVE ABOUT THIS SCHOOL BUS PURCHASE.
GREAT. THANK YOU. AND EVERYBODY REMEMBERS WE JUST WENT OVER THIS ITEM IN THE FINANCIALS EARLIER.
ANY QUESTIONS ON THE ON THE BUSSES TO NEW BUSSES.
OKAY. THANK YOU. LET'S GO TO ITEM G. CONTRACT NUMBER 39725.
YES, SIR. THAT CONTRACT 397-25-02. THAT IS ONE OF THE DISTRICT'S CONTINUED SERVICES, EXTENDED CONTRACTS THAT ALLOW THE INSTRUCTIONAL AND OTHER DEPARTMENTS TO PROVIDE SOFTWARE THROUGHOUT THE YEAR.
SO THE DISTRICT IS RECOMMENDING THAT CONTRACT WOULD BE A LIST OF THE.
IT'S A NEW AWARD REPLACEMENT WITH ONE YEAR WITH FOUR ANNUAL RENEWAL OPTIONS.
THE NOT TO EXCEED AMOUNT IS $350,000, AND YOU'LL SEE THAT THE EXHIBIT A PROVIDES THOSE ACTUAL SUBSCRIPTIONS AND LICENSES AND HARDWARE, ONLY THE ONES THAT ARE IN ASTERISKS.
THOSE SEVEN ARE THE ONES THAT ARE BEING ADDED TO THE LIST.
SO THE ASTERISKS INDICATE THESE SEVEN THAT WE ARE ADDING TO THE LIST OF APPROVED SUPPLIERS.
YES, SIR. IS THAT A TYPICAL RESPONSE? YES, SIR.
AND WE'LL THERE'S A COMMITTEE THAT WILL EVALUATE THEM.
AND AS THEY EVALUATE THEM, WE THEN BRING IT BACK AND ADD THEM AS WE HAVE TONIGHT.
OKAY. ALL RIGHT. ANY QUESTIONS ON THIS CONTRACT? MISS STANLEY, I DON'T NECESSARILY HAVE A QUESTION ON THIS CONTRACT.
I THINK IT'S PROBABLY MORE TO DOCTOR LOPEZ. I KNOW THAT WE DID A REALLY BIG SPEND A LOT OF TIME MAKING SURE THAT WE WERE GETTING OUR REDUNDANCY REMOVED IN OUR SOFTWARES AND ALL THAT KIND OF STUFF, AND, AND DO WE FEEL THAT WE'RE STILL GOING TO CONTINUE WITH THAT THOUGHT PROCESS WHERE WE'RE NOT GOING TO GET BACK KIND OF OUT OF THE WAY THAT WE WERE, WHERE EVERYBODY WAS USING SOMETHING DIFFERENT.
WE JUST KEEPING OUR EYE ON THAT BALL. YES, MA'AM.
ONE OF THE THINGS THAT WE WERE INTENTIONALLY DOING IS NOT REPLICATING SERVICES.
AND SO THAT'S THAT'S CUT OUT A LOT OF THE COSTS THAT WE HAVE.
WHILE THE DISTRICT WOULD SUPPLY SOMETHING DISTRICT WIDE, EACH CAMPUS THEN WOULD SAY, I NEED THIS, I NEED THAT AND INDIVIDUAL ATTENTION. WE'VE REALLY STREAMLINED IT.
AND SOMETIMES THERE'S JUST THINGS THAT IT MIGHT NOT.
IT MIGHT HAVE A BELL OR A WHISTLE THAT WE DON'T HAVE THAT WE WOULD LIKE, BUT WE DON'T GO FOR IT.
[00:50:04]
SO WHEN WE START LOOKING AT ALL THE DIFFERENT TYPES OF SOFTWARE AND THE DIFFERENT TYPES OF PLATFORMS, THEY'VE BEEN VERY STREAMLINED. WE'RE NOT GOING BACK TO THE OLD PRACTICE.THANK YOU. OKAY. THANK YOU. ANY OTHER QUESTIONS? OKAY, MR. BOOKER, LET'S GO TO ITEM SEVEN. INCREASE TO AWARDED BIDS.
THIS IS 7.A CONTRACT NUMBER 340-21. CONSIDER APPROVAL OF AN INCREASE IN AWARDED AMOUNT FOR SECURITY EQUIPMENT, PARTS AND SERVICE. YES, SIR. ONCE AGAIN, THIS CONTRACT IS BEING UTILIZED BY OUR SECURITY DEPARTMENT.
WE'LL BE USING A RECOMMENDED AWARD FOR COBALT FTS, LLC.
IT IS AN INCREASE. THAT INCREASE IS 1,106,638, WHICH WOULD MAKE THE NEW NOT TO EXCEED AMOUNT $1,831,638. YOU WILL NOTICE THAT 40% IS GENERAL FUND.
AND THE FOUR THE OTHER FUNDING, THE REMAINING 60% IS A STATE FUNDED SPECIAL REVENUE FUND THAT WOULD BE PAYING FOR THAT ACTUAL INCREASE. ONCE AGAIN, THAT'S TO SUPPORT THE SECURITY EQUIPMENT, PARTS AND SERVICES FOR THE DISTRICT.
OKAY. THANK YOU. ANY QUESTIONS FROM THE COMMITTEE OR THE BOARD ON THIS PARTICULAR ITEM? SEEING NONE, WE WILL MOVE FORWARD. THE NEXT ITEM ON THE AGENDA IS EXECUTIVE SESSION.
[V. Executive Session]
AND WE DO HAVE CAUSE FOR THAT MEETING TODAY. EXECUTIVE SESSION WILL BE HELD PURSUANT TO TEXAS OPEN MEETING ACT, TEXAS GOVERNMENT CODE, SECTION 551.001. ITEM A, PURSUANT TO TEXAS GOVERNMENT CODE SECTION 551.071, WHICH IS A PRIVATE CONSULTATION WITH THE BOARD'S ATTORNEY IN PERSON OR BY PHONE, WHEN THE BOARD SEEKS THE ADVICE OF OF ITS ATTORNEY ABOUT ONE PENDING OR CONTEMPLATED LITIGATION.NUMBER TWO SETTLEMENT OFFER, NUMBER THREE ON A MATTER IN WHICH THE DUTY OF THE ATTORNEY TO THE GOVERNMENTAL BODY UNDER THE TEXAS DISCIPLINARY RULES OF PROFESSIONAL CONDUCT OR THE OF THE STATE BAR OF TEXAS CLEARLY CONFLICTS WITH THIS CHAPTER.
ITEM NUMBER ONE DISCUSSION AND DELIBERATION REGARDING THE POSSIBLE SALE OF A PROPERTY ON 1350 EAST BRAND ROAD IN GARLAND, TEXAS. 75040. ALSO, PURSUANT ITEM B TO TEXAS GOVERNMENT CODE SECTION 551.074 DELIBERATION REGARDING THE APPOINTMENT, EMPLOYMENT EVALUATION, REASSIGNMENT DUTIES, DISCIPLINE OR DISMISSAL OF A PUBLIC OFFICER OR EMPLOYEE, OR TO HEAR COMPLAINT OR CHARGE AGAINST AN OFFICER OR AN EMPLOYEE.
AND THEN ITEM NUMBER C PURSUANT TO TEXAS GOVERNMENT CODE SECTION 551.076 DELIBERATIONS REGARDING SECURITY DEVICES OR SECURITY AUDITS. LADIES AND GENTLEMEN, IT IS NOW 6:23 AND WE WILL GO INTO EXECUTIVE SESSION.
OKAY. WELCOME BACK, LADIES AND GENTLEMEN. THE FINANCE COMMITTEE HAS ADJOURNED FOR EXECUTIVE SESSION.
WE ARE BACK OUT OF EXECUTIVE SESSION AND SEEING NO OTHER ITEMS ON THE AGENDA.
OKAY. I'M SORRY. 7:01. 7:01 WE'VE WE'VE RESUMED OUR MEETING AT 7:01, AND I SEE NO FURTHER ITEMS ON OUR AGENDA TO HAVE A MOTION FOR ADJOURNMENT. YET YOU WILL CERTIFY THAT NOTHING WAS DISCUSSED.
THAT WASN'T POSTED. I DID OKAY, I WILL. I'M GOING TO CERTIFY THAT NOTHING WAS DISCUSSED IN THIS MEETING THAT WAS NOT ON THE AGENDA TO BE DISCUSSED IN EXECUTIVE SESSION.
[VI. Adjournment]
IN ADDITION TO THAT, I FIND THAT I'M AT THE END OF THE AGENDA AND WOULD BE APPROPRIATE IF SOMEBODY WANTED TO MAKE A MOTION TO ADJOURN.SO MOVED. WE ARE ADJOURNED AT 7:02.
* This transcript was compiled from uncorrected Closed Captioning.