Jan 13, 2026 Board Bond Special Meeting

[I. Call to Order and Determination of Quorum ]

[00:00:09]

AND WE DO HAVE A QUORUM PRESENT. SO AT THIS TIME, I DO CALL THIS MEETING TO ORDER AND DETERMINE THAT THERE IS A QUORUM PRESENT.

MECHELLE, DO WE HAVE ANY PUBLIC FORUM COMMENTS? NO, SIR. SEEING NONE, I'LL GO TO ITEM NUMBER III,

[III. Superintendent's Message]

HAPPY NEW YEAR. WE'RE REALLY EXCITED. WE GOT OUR BOARD UP HERE AND, YOU KNOW, THEY´RE TOP FIVE BOARD OF THE YEAR.

YEAH. [APPLAUSE]. BUT, YOU KNOW, I JUST WANT TO LET THE PUBLIC KNOW, AS WE'RE TALKING ABOUT THE BOND ISSUE AND EVERYTHING THAT'S GOING ON, THE BOARD IS REALLY, REALLY FOCUSED ON MAKING SURE EVERY ACTION THEY TAKE ELEVATES THE CLASSROOMS. SOMETIMES IT'S THROUGH FACILITIES MANAGEMENT, SOMETIMES IT'S THROUGH FINANCE.

AND A LOT OF TIMES IT'S ALLOWING THE PROGRAMS THAT WE HAVE TO REALLY GET OUR KIDS COLLEGE AND CAREER READY.

SO THIS IS JUST ONE PART OF A BIG PUZZLE THAT THE BOARD IS, I MEAN, ZEROED IN ON.

AND I'M JUST REALLY PROUD OF EVERYTHING THAT THEY'RE DOING.

WE WILL HAVE OUR HEB VISIT NEXT WEEK. AND ANYTIME YOU'RE JUST DEALING SOME TYPE OF THESE JUDGES, IT FEELS VERY SUBJECTIVE. BUT WE KNOW WE HAVE THE BEST SEVEN TEAM BOARD ROOM IN THE ENTIRE STATE.

SO WHATEVER HAPPENS, LET IT BE. WE'RE GOING TO BE OURSELVES.

WE'RE GOING TO SHOWCASE EXCELLENCE. AND IT'S ALL IN HONOR OF OUR STUDENTS. THANK YOU, BOARD. THANK YOU, DOCTOR LOPEZ. THAT'LL TAKE US THEN NOW TO ITEM NUMBER IV, INFORMATION ITEMS.

[IV.A. Receive Presentation on Bond 2023 Program Summary Update – Javier Fernandez]

WE'RE HERE TONIGHT TO PRESENT TO YOU OUR JANUARY 2026 BOND 2023 UPDATE.

I WANT TO ECHO WHAT WAS JUST MENTIONED. I BELIEVE WE DO HAVE THE BEST BOARD NOT ONLY IN THE STATE OF TEXAS, BUT IN THE ENTIRE UNITED STATES. WE REALLY APPRECIATE ALL THE VOLUNTEERISM THAT YOU DO TO SUPPORT ALL THE STUDENTS, TEACHERS, AND STAFF WITHIN OUR SCHOOL DISTRICT.

SO WE DO APPRECIATE ALL YOUR EFFORTS. WITH THAT BEING SAID, THE PROPOSITIONS THAT WE HAD IN 2023, THERE WERE THREE OF THEM. YOU CAN SEE THEM THERE, THE DOLLARS THAT ARE ASSOCIATED WITH EACH ONE.

OUR TIMELINE THAT WE HAVE, THIS IS THE OVERALL TIMELINE FOR THE BOND PROGRAM.

SO WE'RE WELL INTO IT. THIS PRESENTATION HERE WILL SHARE ALL FIVE PHASES.

WE'VE BEEN PROGRESSING ALONG WITH THE DIFFERENT PHASES, BUT NOW WE'VE GOT AN UPDATE ON ALL FIVE PHASES OF WHERE WE'RE AT.

THE GOOD NEWS IS ON THE BASEBALL SOFTBALL PROGRAM.

THAT IMPROVEMENT, THAT PROJECT. WE WILL BRING TO YOU TONIGHT A RECOMMENDATION FOR AWARD FOR THE PART THREE, WHICH FINALIZES THAT PROJECT, ALLOWS US TO GET GOING WITH THE GARLAND HIGH SCHOOL RELOCATION OF THEIR BASEBALL AND SOFTBALL.

AGAIN, THOSE TWO FIELDS ARE SEPARATED TODAY. THE GIRLS PLAY AT SHUGART PDC AND THE BOYS PLAY AT WILLIAMS STADIUM THERE ON THE CORNER.

AND SO WHAT THIS IS GOING TO DO IS GOING TO GIVE US A COMPLEX FOR GARLAND HIGH SCHOOL THAT ALLOWS US TO GET A BASEBALL SOFTBALL COMPLEX VERY TRADITIONAL FOR HIGH SCHOOLS. AND SO IT IS WELL OVERDUE FOR OUR HIGH SCHOOL, FOR GARLAND HIGH SCHOOL STUDENTS.

ON THE FIELD HOUSES AND MULTI PROGRAM ACTIVITY CENTERS, THE PERCENTAGE OF COMPLETIONS YOU SEE THERE, WE'VE GOT THE WORK THAT'S TAKING PLACE DURING THE CONSTRUCTION PHASE.

THERE'S SEVEN CAMPUSES THAT ARE PART OF THIS.

AND SO I APOLOGIZE FOR THE SMALLNESS IN THERE, BUT THERE'S A LOT OF WORK TAKING PLACE FOR WHEN YOU BUILD SEVEN BUILDINGS FROM THE GROUND UP. THE GRADING THAT HAS TO TAKE PLACE, THE SITE WORK, UTILITIES, UNDERGROUND WORK, ONCE YOU GET THE STRUCTURE STARTING TO GO, AND THEN YOU GET THE INTERIOR WORK THAT HAS TO TAKE CARE OF. SO THERE'S QUITE A BIT OF WORK THAT TAKES PLACE ON THESE.

AND SO WE'RE WELL ON OUR WAY THERE. AND WE'LL SHARE WITH YOU THESE PICTURES, LITTLE DATED FROM LAST MONTH. WE'RE MOVING VERY RAPIDLY WITH THESE SEVEN CAMPUSES, THESE SEVEN BUILDINGS.

SO THIS IS WILLIAMS STADIUM, THIS IS SOUTH GARLAND HIGH SCHOOL, NORTH GARLAND HIGH SCHOOL, LAKEVIEW CENTENNIAL AND NAAMAN FOREST HIGH SCHOOL, ROWLETT HIGH SCHOOL, AND SACHSE HIGH SCHOOL. SO THESE ARE GOING TO BE SOME VERY BEAUTIFUL BUILDINGS ONCE THEY'RE COMPLETE FOR ALL OF OUR STUDENTS TO PARTICIPATE IN.

[00:05:01]

YOU CAN SEE THE PERCENTAGE OF COMPLETION OF THE SITE WORK, UTILITIES UNDERGROUND, THE FOUNDATION WORK, THE INTERIOR WORK THAT'S TAKING PLACE. STRUCTURAL STEEL BEGAN LAST MONTH.

THE HILLCREST DRIVE DECELERATION LANE THAT IS NOW COMPLETE.

AND SO THIS PROJECT IS MOVING ALONG NICELY. THE KIMBERLIN ACADEMY, THE PERCENTAGE OF WORK THAT YOU SEE THERE THAT'S TAKING PLACE. THE FOUNDATION WORK, THE STRUCTURAL STEEL WORK AND THE BUILDING ENVELOPE THAT'S TAKING PLACE.

SO YOU CAN SEE THE WORK. THAT'S THE BULLET POINTS THAT I HAVE TO DO WITH THE WORK THAT'S TAKING PLACE THERE.

THIS IS THE AERIAL SITE THAT FACES NORTH ON MILLER AND DAIRY.

SO YOU'LL START TO SEE SOME ERECTION TAKING PLACE HERE PRETTY SOON.

LAKEVIEW CENTENNIAL HIGH SCHOOL, NAAMAN FOREST HIGH SCHOOL. PERCENTAGE OF WORK THAT'S TAKING PLACE THERE.

THOSE ARE THE PERCENTAGES THAT YOU SEE. AND THE LAKEVIEW UPDATES, THE SITE UTILITY WORK IS COMPLETE.

THE NEW WALLS ARE GOING UP ON THE AUDITORIUM ON NAAMAN FOREST.

UNDERGROUND PLUMBING, THE ROOFING IS COMPLETE.

SO THERE'S QUITE A BIT OF WORK THAT'S TAKING PLACE ON THAT PROJECT THERE.

THIS VIEW HERE IS ACTUALLY A SOUTH VIEW, BUT THAT IS THE STUDENT PARKING LOT.

AND THAT IS WHERE THE NEW FRONT ENTRY WILL BE FOR LAKEVIEW CENTENNIAL.

SO RIGHT OFF OF ROWLETT ROAD, COMING IN THE STUDENT PARKING LOT.

ALL THAT DIRT YOU SEE THERE IS GOING TO BE A NICE, BEAUTIFUL BUILDING AT THE FRONT ENTRY FOR THIS BUILDING.

THIS IS THE BUILDING, THE ADDITIONS PUSH OUT, IF YOU WILL, FOR THE ADMINISTRATION PIECE AT NAAMAN FOREST.

THE WORK THAT'S TAKING PLACE THERE. OUR ELEMENTARY AND PRE-KINDERGARTEN PLAYGROUNDS.

WE'VE GOT EVERYTHING DONE EXCEPT DAVIS ELEMENTARY.

IT'S PRETTY MUCH COMPLETE. WE EXPECT TO BE COMPLETE WITH DAVIS BY THE END OF THIS MONTH.

SO WE'RE MOVING FORWARD WITH THAT. WE'VE GOT SOME TOSS UP REQUIREMENTS OF TEXAS ACCESSIBILITY STANDARDS INSPECTIONS THAT HAVE TO TAKE PLACE.

AND SO WE'RE WORKING WITH THE REGISTERED ACCESSIBILITY SPECIALIST, THE RAS, ON THOSE PIECES.

THIS IS CISNEROS PRE-K. THIS IS THE RUBBER FLOORING THAT NOW REPLACES THE CONCRETE AT BOTH PRE K'S.

THE FRONT ENTRY OF THOSE BUILDINGS IS A BEAUTIFUL BUILDING, A VERY TRADITIONAL LOOKING PRE-KINDERGARTEN BUILDING.

BUT THE FRONT ENTRY, FOR YEARS THE STUDENTS HAVE CONGREGATED AND PLAYED IN THAT AREA, AND THAT AREA HAS BEEN JUST CONCRETE.

AND SO NOW THEY'VE GOT ACTUALLY A RUBBER AREA THAT THEY CAN ACTUALLY PLAY ON.

SO IT REALLY HELPS THEM FROM A CUSHION PERSPECTIVE.

AND I KNOW THE STUDENTS ARE HAPPY ABOUT IT, THE TEACHERS ARE HAPPY ABOUT IT.

BUT MORE IMPORTANTLY, I KNOW THAT OUR PARENTS HAVE GOT TO BE THRILLED.

THE FACT THAT OUR STUDENTS, PRE-K STUDENTS, WHEN THEY GO OUT AND PLAY, THAT THEY CAN ENSURE THAT THEY'RE NOT GOING TO GET HURT.

THIS IS THE OTHER PLAYGROUND THAT'S ASSOCIATED WITH CISNEROS PRE-K.

OUR FENCING PROJECT. WE'RE REVIEWING THE CONSTRUCTION PHASE ON THAT.

WELL, WE'VE RECEIVED SCHEDULE OF VALUES. WE'RE MOVING FORWARD WITH THAT PIECE. AND SO YOU'LL START TO SEE WORK TAKING PLACE.

AS A MATTER OF FACT, THE WORK IS ALREADY TAKING PLACE.

WE'VE GOT THEM OUT AT A COUPLE OF SITES ALREADY REMOVING SOME OF THE FENCING, AND WE'LL GO BACK WITH THE NEW FENCING.

OUR FIRE ALARM SYSTEMS. SEE THE WORK THAT'S PROGRESSING THERE.

THERE'S ACTUALLY 39 CAMPUSES THAT HAVE NEW FIRE ALARM SYSTEMS. AND FROM THOSE, NINE ARE COMPLETE. AND OUR SECURITY CAMERA REFRESH.

THERE'S 49 CAMPUSES THAT ARE ASSOCIATED WITH THIS PROJECT.

THERE'S NONE COMPLETE YET, BECAUSE WE'RE STILL WORKING ON THAT PIECE THERE, SO.

ACCESS CONTROL. AGAIN, THESE ARE THE NUMBER OF CAMPUSES THAT ARE ASSOCIATED WITH IT.

IT IS A FIVE PHASE PROJECT. 6 ON PHASE ONE, 9 ON PHASE TWO AND 12 ON PHASE THREE, AND THEN 23 ON PHASE FOUR AND FIVE.

SO KIND OF TELL YOU THE WORK THAT'S TAKING PLACE THERE.

OUR LINDA GRIFFIN ELEMENTARY. IT IS ONE OF THE ITEMS THAT'S ON OUR BOARD AGENDA FOR THIS AFTERNOON FOR AN ACTION ITEM.

THIS IS TO BRING GMP NUMBER TWO AS PART OF THIS BOARD MEETING.

GMP NUMBER ONE HAS BEEN APPROVED, AND THAT'S THE DEMOLITION.

THIS IS ACTUALLY FOR THE CONSTRUCTION OF THE NEW FACILITY.

AND SO YOU CAN SEE THE WORK THAT'S TAKING PLACE THERE.

WE WILL START THE DEMOLITION OF MONTCLAIR. EXPECT TO START SEEING A LOT OF WORK TAKING PLACE THERE BY THE END OF THE MONTH.

CARSON-MULKEY AGRICULTURAL SCIENCE CENTER. AGAIN, THAT ONE'S AT THE CITY OF SACHSE, AND OUR GNP 1 PACKAGE RELEASE IS SCHEDULED FOR MARCH OF 2026, AND WE PLAN TO BEGIN CONSTRUCTION IN APRIL OF 2026.

SO MOVING RIGHT ALONG ON THAT ONE. OUR SOUTH GARLAND, NORTH GARLAND PROJECT.

[00:10:02]

SO WE'LL START BACK IN MARCH. WE'LL COME TO YOU WITH A RECOMMENDATION FOR GMP 1, WHICH ASSOCIATES WITH THE ROOF, AND THEN WE'LL COME BACK AGAIN IN MAY FOR THE REMAINING PORTION OF THAT WORK THAT HAS TO TAKE PLACE.

AT NORTH LAKE, ROWLETT AND TOLER. A PRE-PROPOSAL MEETING WAS HELD ON DECEMBER 9TH.

AND IF EVERYTHING GOES TRUE ON THIS ONE, WE WILL BRING THIS PROJECT TO YOU IN MARCH FOR A RECOMMENDATION.

THIS IS ACTUALLY A SIMILAR PROJECT, SO THAT WE'LL BE BRINGING THIS ONE BACK TO YOU FOR A RECOMMENDATION.

OUR 23 CAMPUSES ON OUR FENCING PIECE. SO WE'VE HAD SOME MEETINGS WITH IT AND SECURITY.

WE'VE UPDATED OUR SPECS AND THEN WE WE ANTICIPATE GETTING INTO THE PROCUREMENT PIECE IN APRIL OF THIS YEAR.

AGAIN, THIS IS A CSP. SO THIS WILL BE DONE IN-HOUSE.

THE PROCUREMENT PORTION OF IT. BEAVER TECHNOLOGY, GARLAND HIGH SCHOOL AND CARVER.

CARVER PENDING FINAL PROPOSAL APPROVAL. AND BEAVER HAS STARTED AND WE'RE VETTING OUT THE GARLAND HIGH SCHOOL.

WE'VE GOT SOME GARLAND HIGH SCHOOL NUMBERS BACK ALREADY. AND SO WE'RE PLANNING ON GETTING STARTED WITH GARLAND HIGH SCHOOL. I REMIND YOU, THIS IS THE INTRUSION ALARM. SO A LOT OF THIS HAS TO DO WITH OUR SENSORS.

SO THIS IS A LOT OF SENSOR REPLACEMENTS, FOR EXAMPLE, THEIR MOTION SENSORS THAT ACTIVATE THE ALARM SYSTEM.

THERE'S A LOT OF THOSE THAT ARE OUTDATED AND ARE BEING REPLACED AS PART OF THIS PROJECT.

HVAC CONTROLS. THIS IS THE WORK THAT'S TAKEN PLACE.

YOU CAN SEE THE WORK THAT'S COMPLETED, THE SUBSTANTIAL COMPLETION OF THE ONES ON TOP, AND THEN THE WORK THAT'S TAKING PLACE FOR THE CAMPUSES AT THE BOTTOM OF THE LIST.

IN OUR LOCAL AREA NETWORK. AGAIN, SO OUR TECHNOLOGY PIECE IS BROKEN UP INTO TWO PIECES.

THE TECHNOLOGY PIECE HAS A PROPOSITION A AND ALSO PROPOSITION C.

SO THIS IS THE PROPOSITION A PORTION OF THE NETWORK TECHNOLOGY UPGRADE.

AND YOU CAN SEE THE TIMELINE THAT IT SHOWS THERE.

THIS PROJECT IS SCHEDULED TO GO ALL THE WAY THROUGH AUGUST OF 2027.

AND SO YOU CAN SEE THE WORK THAT'S TAKING PLACE THERE.

ELEMENTARY NUMBER FOUR. AND SO WE HELD COMMUNITY MEETINGS IN DECEMBER WE HAD A DEMOLITION CONSTRUCTION GMP. IT WILL BE IN NOVEMBER OF THIS YEAR AND SO WE'RE STILL WORKING THROUGH THE DESIGN PORTION OF THAT.

YOU CAN SEE THE REVISED TIMELINE THAT SHOWS UP FRONT.

SO THIS PROJECT IS SCHEDULED FOR AN OPENING OF 2028.

OUR ATHLETIC PACKAGE. WE PLAN TO BRING TO YOU AS PART OF THIS MEETING TONIGHT, A RECOMMENDATION FOR AWARD FOR THE ATHLETIC PACKAGE THAT INVOLVES SOUTH AND NORTH GARLAND AND LAKEVIEW CENTENNIAL.

AUSTIN ACADEMY, HOUSTON ACADEMY, JACKSON TECHNOLOGY, ABBOTT AND BRADFIELD.

AGAIN, WE'VE BROKEN THAT PORTION UP INTO ADDRESSING THE SWITCHGEAR FOR THE TWO ELEMENTARIES, ABBOTT AND BRADFIELD. THAT IS BEING DONE THROUGH AN EXISTING CONTRACT.

AND THEN THE WORK THAT IS TAKING PLACE AT THE MIDDLE SCHOOLS IS BEING MANAGED BY OUR IN-HOUSE.

IT'S A CSP AND THAT IS BEING DONE A COMPETITIVE SEALED PROPOSAL.

AND THAT IS BEING DONE INTERNALLY THROUGH OUR PURCHASING DEPARTMENT.

AND SO THAT WORK WILL BE DONE UTILIZING THAT PROCUREMENT METHOD.

OUR NEW DR. MARVIN D RODEN TECHNOLOGY CENTER.

WE PLAN ON BRINGING YOU A RECOMMENDATION FOR AWARD.

I´M PLANNING ON BRINGING THAT TO YOU NEXT MONTH. SO ON THIS ONE HERE, WE DID RECEIVE OUR GMP NUMBER 2 NUMBERS.

WE ARE VETTING THAT OUT INTERNALLY WITH THE DISTRICT AND THE ARCHITECT AND THE CMAR.

AND SO WE'VE GOT SOME VETTING OUT OF THOSE NUMBERS, GETTING SOME CLARIFICATION.

AND ONCE WE GET ALL THAT DONE, WE SHOULD BE ABLE TO HAVE A RECOMMENDATION FOR THE BOARD IN FEBRUARY WHICH IS NEXT MONTH.

SO PHASE 4, THE GRCTC EDITION. WE CONTINUE TO HAVE SOME VERY GOOD PROGRESS FROM A PLANNING STANDPOINT.

WE'RE WORKING THROUGH THAT. WE'RE STILL WORKING ON SCHEMATIC DESIGN, WORKING ON OUR ACTUAL SCHEDULE.

CORGAN IS OUR ARCHITECT OF RECORD FOR THAT PROJECT, AND LEE LEWIS CONSTRUCTION IS OUR CMAR RECORD FOR THAT PROJECT.

AND SO LOOKING AT A BUNCH OF DIFFERENT CONCEPTS.

LOOKING AT WHERE THE PROGRAMING STANDS FOR THIS, BUT WE CAN SHARE WITH YOU ONE OF THE THINGS WE WANTED TO BRING TO YOUR ATTENTION NOW IS

[00:15:05]

SO THIS CAMPUS, THE ADDITION ITSELF, IS GOING TO INCORPORATE A STORM SHELTER AS PART OF THIS BUILDING HERE.

SO THAT'S PART OF THE CONCEPT. SO AGAIN, DEPENDING ON THE DESIGN, YOU CAN, TO THIS DAY, EVEN IN THIS DAY, STILL ACTUALLY DO AN ADDITION WITHOUT HAVING A STORM SHELTER, DEPENDING ON THE SIZE OF IT, BUT THIS IS A RATHER LARGE ADDITION, SO IT WILL REQUIRE A STORM SHELTER, WHICH IS FANTASTIC FOR OUR STUDENTS.

ROWLETT AND SACHSE. THAT RENOVATION WORK WE ARE VISITING WITH.

THE DESIGN TEAM HAS GONE OUT MULTIPLE TIMES TO THE CAMPUSES.

WE'RE ALSO WORKING VERY CLOSELY WITH OUR FINE ARTS AND ATHLETIC DEPARTMENTS TO MAKE SURE THAT WE ARE ADDING TO THE CAMPUS CORRECTLY. SO WE'RE RIGHTSIZING THIS PROJECT FOR BOTH CAMPUSES, MAKING SURE THAT BOTH PROGRAMS RECEIVE THE INFORMATION THAT THEY NEED SO THAT WHEN WE'RE DONE, BOTH PROGRAMS CAN UTILIZE THE FACILITY TO ITS MAXIMUM.

AND SO THAT'S ONE OF THE THINGS THAT WE'RE DOING REAL CLOSELY WITH OUR CAMPUS AND OUR DESIGN TEAM.

BRANDENBURG, O'BANION LYLES AND SOUTHGATE. THAT PROJECT THERE, WE'VE COMPLETED OUR INITIAL WALKS WITH THE ARCHITECT OF RECORD THERE, AND WE'RE IN THE DISCOVERY AND PLANNING PHASE AT THIS POINT.

AND AT BEAVER. EXCUSE ME. AT BUSSEY, SELDERS, WEBB, SHOREHAVEN AND WILLIAMS, THAT RENOVATION WORK, WE ARE IN DISCOVERY AND PLANNING FOR THAT WORK THERE.

OUR PARSONS PRE-KINDERGARTEN AND CISNEROS PRE-KINDERGARTEN, THAT WORK THERE IS IN PLANNING AND DISCOVERY.

WE HAVE WALKED THOSE CAMPUSES AS PREDOMINANTLY A LARGE AMOUNT OF ROOF REPLACEMENT FOR THOSE TWO, WITH SOME MECHANICAL REPLACEMENT FOR THESE SCHOOLS.

AND SO A LOT OF WORK TAKING PLACE IN THE DISTRICT FROM ALL DIFFERENT SIDES.

OUR NEW MEMORIAL PATHWAY, THE MANUEL AND MARIA VALLE STUDENT SERVICES CENTER.

THAT PROJECT THERE, WE'VE GOT 50% CONSTRUCTION DOCUMENTS ARE ONGOING.

AND WE HAD CONTINUED MEETINGS WITH THE DIFFERENT STAFF BETWEEN THE TWO CAMPUSES, AS THEY ARE GOING TO BE MERGING TOGETHER INTO ONE FACILITY THERE AT THE HBJ LOCATION.

SO THIS FACILITY HERE WILL BE ON THE HBJ SITE.

IT'S GOING TO BE A BEAUTIFUL BUILDING RIGHT ON THE CORNER. I THINK I THINK OUR CITIZENRY WILL LOVE THE WAY THIS BUILDING IS GOING TO ADD TO THAT SITE AND HOW IT'S GOING TO ENHANCE THAT.

OUR HIGH SCHOOL SPORTS LIGHTING PROJECT. IT KICKED OFF IN NOVEMBER AND WE'VE GOT THE WORK YOU SEE THERE.

WE'RE WE'RE STEADILY MOVING ON. WE'VE GOT LAKEVIEW CENTENNIAL AND NORTH GARLAND HIGH SCHOOL.

THAT DEMO WAS COMPLETED IN DECEMBER. THE INSTALLATION OF LAKEVIEW WAS STARTED IN DECEMBER, AND OUR INSTALLATION OF LIGHTING WAS STARTED AT NORTH GARLAND IN DECEMBER AS WELL.

SO CONTINUE TO WORK ON THAT. AGAIN, THIS IS SPORTS LIGHTING REPLACEMENT.

SO WHAT DOES THAT MEAN? LET ME TAKE A STEP BACK.

THAT IS OUR SPORTS LIGHTING REPLACEMENT FOR BASEBALL, SOFTBALL AND SOME OF OUR FOOTBALL FIELDS.

SO ANYTHING TO DO WITH THOSE THREE TYPE OF FIELDS, WE ARE IN SOME CASES REPLACING THE LIGHT FIXTURES WHICH ARE HID.

SOME OF THEM ARE HID. WE'RE GOING BACK WITH LED.

AND SO WE'RE CHANGING THOSE OUT. IN SOME CASES WE'RE HAVING TO CHANGE OUT THE POLES IN ADDITION TO THE LIGHT FIXTURES.

AND SO I THINK OUR CITIZENRY WILL REALLY LOVE THE CHANGES THAT WE'RE CONTINUING TO MAKE TO ENHANCE OUR OUR FIELDS, OUR ATHLETIC PROGRAMS BASEBALL, FOOTBALL, SOCCER, ALL OF THOSE PROGRAMS THAT WE HAVE ON THE OUTDOOR ACTIVITIES ARE DEFINITELY GETTING A BENEFIT FROM ALL THE WORK THAT'S TAKING PLACE.

PROPOSITION C. THAT IS THE COMPUTER REPLACEMENT PROGRAM AND PROJECT.

AND YOU CAN SEE THE STUDENTS AND STAFF COMPUTER REPLACEMENTS.

A DEPLOYMENT OF PHASES. PHASE IS 100% COMPLETE.

THAT'S OVER A THOUSAND DEVICES IN OUR CHROME REFRESH.

IT'S SCHEDULED PROCUREMENT BETWEEN DECEMBER AND JANUARY.

YOU'RE TALKING OVER 12,000 CHROMEBOOKS HERE. AND SO THERE'S QUITE A BIT OF WORK THAT'S TAKING PLACE ON PROPOSITION C.

THIS IS A MONUMENTAL TASK. AND SO THAT IS BEING LED AND DRIVEN BY OUR TECHNOLOGY DEPARTMENT.

SO WE THANK THEM FOR THEIR EFFORTS AND THE WORK THAT'S TAKING PLACE THERE TO PROVIDE OUR STUDENTS AND STAFF THE TECHNOLOGY THAT THEY NEED TO BE SUCCESSFUL.

[00:20:09]

THANK YOU FOR THAT PRESENTATION, JAVIER. AND JUST SOME FEEDBACK THERE ON THE GRCT.

CAN YOU GIVE US ANY KIND OF INDICATION OF HOW MANY SQUARE FEET THAT WE'RE TALKING ABOUT AS FAR AS THE ADDITIONS FOR THAT PARTICULAR FACILITY? YES, WE'RE LOOKING AT A LITTLE OVER 30,000FT².

I THINK IT'S AT 31,000FT² IS WHERE WE'RE PROJECTING TO BE.

WE'RE STILL FINE TUNING THAT. THANK YOU VERY MUCH.

ONE THING TO KEEP IN CONSIDER IS IF WE DO DO A DIESEL PROGRAM, AND WE DO DECIDE TO MOVE FORWARD WITH IT, THAT WILL EAT UP MOST OF THAT 31,000FT² FOR THAT ONE PROGRAM.

SO IT'S A.

SO THAT'S GOING TO BE. WE'RE EXPLORING THAT. OKAY.

OKAY. QUESTIONS DOWN THE ROAD HERE. MR. MILLER.

YEAH. THANK YOU. JAVIER, THANK YOU FOR THE SUMMARY.

I WANT TO GO BACK TO FREEMAN ON PAGE 18. DESCRIBE FOR ME.

YOU MENTIONED THE DECELERATION LANE. I GUESS THAT'S ENTIRELY ON OUR SIDE OF THE HILLCREST STREET.

IS THAT CORRECT? THAT'S CORRECT. AND DOES IT GO THE FULL LENGTH OF THAT SIDE ALL THE WAY UP TO THE NORTH, WHATEVER THAT NEXT STREET IS? NO, IT DOES NOT.

IT'S A DECELERATION LANE INTO OUR ENTRY AND INTO THE ENTRY INTO THE PARKING LOT.

ONE OF THE THINGS THAT THE CITY REQUIRES, DEPENDING ON THE TRAFFIC FLOW AND THAT DECELERATION LANE WAS ADDED TO THE PROJECT AS PART OF THE TIA, WHICH IS A STANDARD PRACTICE. SURE. DEPENDING ON CITIES WILL ASK US, YOU KNOW, IF YOU'RE CONGESTED, THOSE TYPE OF THINGS LIKE FREEMAN AND KIMBERLIN, WHERE WE'RE PLACING THESE BUILDINGS, THE CITY WILL ASK FOR A TIA, WHICH IS A TRAFFIC IMPACT ANALYSIS. AND SO BASED OFF OF THAT ANALYSIS, A REQUIREMENT CAME BACK FROM THE CITY THAT WE NEEDED TO ADD A DECELERATION LANE SO THAT WE CAN TAKE OUR TRAFFIC OFF OF THE MAIN FLOW OF TRAFFIC OFF OF THAT STREET.

SO AND I CAN'T REMEMBER THE DRAWINGS IN THE MAP.

SO YOU THINK THE PRIMARY PICKUP DROP OFF IS GOING TO BE ON THE HILLCREST SIDE? SO IT'S TWOFOLD. WE'VE GOT A DRAWING. THERE'S ACTUALLY THREE ENTRANCES.

WE´RE HITTING IT FROM ALL THREE SIDES ON ALL THREE CORNERS.

SO DEPENDING ON WHETHER IT'S PARENTS, BUSSES OR OUR PRE-K CENTER.

IF YOU SEE FROM THIS PICTURE HERE THE GREEN THAT YOU SEE ON THAT, THAT'S ACTUALLY PART OF THE AREA WHERE THE LEARNING EARLY CHILDHOOD AREA IS GOING TO BE.

SO THE PARENT PICKUP WILL BE ON THAT SIDE FOR THEM, AND THEN YOU'LL HAVE THE BUSSES.

I BELIEVE THE BUSSES ARE PICKING UP ON THE WALNUT SIDE.

AND THEN THE PARENTS WILL BE ON THE HILLCREST SIDE, SO. AND THE BUS LANES WILL BE. THAT TRAFFIC WILL BE INDEPENDENT OF THE REGULAR PARENTAL TRAFFIC. AND WITH RESPECT TO, YOU KNOW, HILLCREST WAS THE ONLY.

I WAS JUST WONDERING HOW WE WERE GOING TO PICK UP AND DROP OFF, IF HILLCREST WAS THE ONLY SITE OR THE ONLY SIDE OF WHICH PICK UP AND DROP OFF WOULD BE WITHOUT, YOU KNOW, THAT'S A NARROW STREET. THERE'LL BE PEOPLE PARKING IN THE STREET.

THEY HAVE FRONT ENTRY DRIVEWAYS ON THE EAST SIDE THERE JUST TO MAKE SURE WE'RE BEING GOOD NEIGHBORS.

BUT I'M SURE Y'ALL COVERED ALL THAT WITH THE CITY AND THE REQUIREMENTS, AND HOPEFULLY THE TRAFFIC FLOW WILL PROVE OUT THAT IT WON'T CAUSE ANY ADDITIONAL ISSUES THERE ON THAT HILLCREST SIDE. WE DO NOT ANTICIPATE ANY.

AS A MATTER OF FACT, DURING THE DESIGN PROCESS OF THIS WORK, WE HAD SEVERAL MEETINGS WITH THE CITY.

WE HAD SEVERAL CONFERENCE CALLS WITH THE CITY REGARDING TRAFFIC FLOW BECAUSE, AS YOU INDICATED, TRUSTEE MILLER, THERE IS A CONCERN FROM THE COMMUNITY.

THERE'S A CONCERN FROM THE CITY ABOUT TRAFFIC FLOW NOW THAT THE BUILDING ITSELF IS GOING TO BE A MUCH LARGER BUILDING THAN WAS THERE BEFORE.

BUT HOW WE HAVE HANDLED THIS IS WE'VE GOT THE BUILDING IN THE MIDDLE AND WE ARE PROVIDING ACCESS ON THREE AREAS OF THE PROPERTY THAT SHOULD SUFFICE FROM A SITE PERSPECTIVE, A PARKING AREA.

SO THE GOAL HAS ALWAYS BEEN TO TAKE OUR DISTRICT TRAFFIC, AND BRING IT ONTO THE PROPERTY SO THAT WE'RE NOT IMPEDING THE FLOW OF TRAFFIC ON THE CITY STREETS. THAT'S ALWAYS BEEN OUR GOAL AND WORKING REALLY HARD TO TRY TO ACHIEVE THAT GOAL.

THERE ARE SOME INSTANCES WHEN, QUITE FRANKLY, JUST BECAUSE OF THE SIZE OF PROPERTY, WE CAN'T DO THAT.

BUT IT IS OUR GOAL AND WE BELIEVE WE'RE ABLE TO ACHIEVE THAT ON THIS PARTICULAR.

OKAY. AND THEN SORRY TO DIG SO DEEP. I'M JUST CURIOUS NOW, WHEN WE EXIT THAT HILLCREST SIDE, THAT PICKUP GOING TO WALNUT, THAT'S STILL A STOP SIGN, CORRECT? IT IS TODAY. OKAY. IT IS TODAY. AND SO. ARE THERE ANY PLANS TO MAKE THAT A RED LIGHT?

[00:25:02]

I RESPONDED BACK THAT THE CITY SAID THAT WE WOULD ALLOW THE WORK TO CONTINUE WITH THAT BASED UPON WHAT THEY CALL WARRANTS THERE.

AND IF THERE NEEDS TO BE A TRAFFIC LIGHT ADDED THAT IT WOULD BE LOOKED INTO AFTER THE BUILDING IS OPEN, AFTER YOU'VE HAD SOME TIME TO ACTUALLY SEE THE TRAFFIC FLOW, WOULD THE DISTRICT BE ACCEPTABLE TO ENHANCING THAT AREA AND PLACING A TRAFFIC LIGHT? AND THE ANSWER WAS YES, WE WOULD. BUT WE DIDN'T AGREE TO PUT A TRAFFIC LIGHT JUST TO PUT A TRAFFIC LIGHT BECAUSE THE WARRANTS.

THEY DON'T EVEN OUT TODAY. AND SO WHAT WE WANTED TO DO IS WORKING WITH THE CITY.

WE CAME WITH AN AGREEMENT THAT SAID THAT IF IN FACT THIS NEEDS TO HAVE ONE THAT WE WOULD PARTICIPATE IN HAVING A TRAFFIC LIGHT ADDED THERE.

OKAY. THANK YOU. AND THEN MY OTHER QUESTION WAS OVER AT WILLIAMS. YOU MENTIONED THAT IN THE SCOPE OF WORK, AND I CAN'T REMEMBER WHAT SCOPE OF WORK WE'RE ANTICIPATING AT WILLIAMS. WOULD YOU REMIND ME WHAT THAT IS? WILLIAMS ELEMENTARY? YES. SO WILLIAMS ELEMENTARY, THAT'S THE FORMER PARK CREST ELEMENTARY.

AND SO NOW IT'S WILLIAMS ELEMENTARY. SO WE'VE GOT THE WORK THAT'S TAKING PLACE THERE.

I CAN'T REMEMBER THE ACTUAL SCOPE OF WORK THERE, BUT THERE'S SOME INTERIOR WORK THAT WE'RE DOING.

WE'VE GOT SOME ENHANCEMENTS. I BELIEVE WE ARE DOING SOME TYPICAL HVAC WORK.

WE'RE WORKING ON.

OKAY. BECAUSE IT'S AN ELEMENTARY SCHOOL, THEY ARE GETTING NEW FENCING ALL THE WAY AROUND IT.

THEY HAVE ALREADY RECEIVED THEIR NEW PLAYGROUND.

THEY'VE RECEIVED THAT. SO THEY'VE GOT SOME MORE ADDITIONAL WORK THAT'S TAKING PLACE THERE.

I CAN PROVIDE YOU THE ACTUAL LIST OF ITEMS. I DON'T HAVE THAT IN FRONT OF ME, SIR, BUT.

THAT'S OKAY. MAYBE PUT IT IN A VI. BUT THANK YOU FOR YOUR RESPONSE.

WE CAN DO THAT. MR. GLICK. THANK YOU SIR. ON PAGE 48, WHEN YOU WERE REFERENCING THE NEW CONSTRUCTION OF MEMORIAL PATHWAY IN VALLEY, YOU TALKED ABOUT ONE BUILDING.

IT'S STILL GOING TO BE TWO BUILDINGS. IS THAT CORRECT? THAT'S CORRECT SIR. OKAY. YES.

THE DESIGN CALLS FOR A GATEWAY. SO IT'S TWO PHYSICAL BUILDINGS TIED TOGETHER WITH A GATEWAY IN THE MIDDLE, WHICH IN ESSENCE, IT'S ONE FACILITY. BUT IT ACTUALLY HAS TWO SEPARATE ENTRANCES.

THAT GIVES THEM THE ABILITY TO HAVE THE SEPARATE PROGRAMS THAT EXIST THERE.

AND SO, AGAIN, THE TRAFFIC FLOW, HOW WE GET INTO THAT BUILDING, HOW PARENTS ARE GETTING IN THERE, THAT STILL REQUIRES BUSSES. AND SO THOSE ARE GOING TO BE ON THE BACK SIDE OF IT.

AND SO THERE'S BEEN A LOT OF THOUGHT AND DISCUSSION ABOUT HOW THE FLOW WORKS THERE, BECAUSE THAT'S GOING TO BE HBJ IS THERE AS WELL.

BUT NO NEW DESIGN CHANGES. NO, SIR. NOTHING FROM WHAT WE'VE SHARED WITH YOU AT SCHEMATIC DESIGN.

THANK YOU. THANK YOU SIR. ANY OTHER QUESTIONS FROM THE BOARD? OKAY. SEEING NONE, WE'LL MOVE ON. THANK YOU, MR. FERNANDEZ. VERY GOOD REPORT. THANK YOU. THAT TAKES US TO ITEM B, RECEIVE A PRESENTATION ON THE BOND 2023 PROPOSITION C TECHNOLOGY DEVICE REFRESH

[IV.B. Receive Presentation on Bond 2023 Proposition C Technology Device Refresh and ERP Updates – Tim Fears, Jason Genovese]

CHAIRMAN BEACH, BOARD MEMBERS, DOCTOR LOPEZ. MY NAME IS TIM FEARS.

I SERVE AS THE INTERIM DIRECTOR OF TECHNOLOGY AND INFORMATION SYSTEMS. IT IS A PLEASURE TO PROVIDE AN UPDATE ON THE BOND 23 PROPOSITION C TECHNOLOGY DEVICE REFRESH INITIATIVE THAT AIMS TO REPLACE END OF LIFE DEVICES WITH NEWER, MORE EFFICIENT MODELS, ALONG WITH UPDATE ON THE ERP PROJECT.

AS WE CONTINUE TO MOVE FORWARD WITH PROP C, OUR PRIMARY FOCUS IS TO ENSURE THAT THE DISTRICT TECHNOLOGY REMAINS ROBUST, EFFICIENT AND UP TO DATE. WE HAVE MADE SIGNIFICANT PROGRESS IN IMPLEMENTING THE DEVICE REFRESH, AND TODAY I WILL HIGHLIGHT SEVERAL KEY MILESTONES ACHIEVED TO DATE, AS WELL AS OUTLINE UPCOMING WORK TO FURTHER ENHANCE OUR TECHNOLOGY CAPABILITIES IN SUPPORT OF STUDENT AND STAFF. FOLLOWING THE PROP C PRESENTATION, JASON GENOVESE WILL PROVIDE AN UPDATE ON THE ERP PROJECT AND ADDRESS RELATED QUESTIONS. I'LL NOTE THERE THAT IS FUNDED THROUGH M AND O, AND 199 IS NOT RELATED TO THE BOND, BUT IT'S AN UPDATE FOR YOU ALL TONIGHT. ALL RIGHT.

FIRST, I'D LIKE TO PROVIDE A BRIEF OVERVIEW OF THE BOND 2023 PROPOSITION C BUDGET TIMELINE AND EXPENDITURES TO DATE.

[00:30:09]

TECHNOLOGY HAS SUCCESSFULLY COMPLETED SEVERAL MAJOR PROP C PROJECTS, INCLUDING UPGRADING THE IMAC LAB AT LAKEVIEW CENTENNIAL HIGH SCHOOL, INSTALLING THE INTERACTIVE DISPLAYS AND IMACS AT THE GILBREATH-REED CAREER TECH CENTER, AND REPLACING 1282 COMPUTERS DISTRICT WIDE.

WE HAVE ALSO REFRESHED 12,500 CHROMEBOOKS ACROSS 18 ELEMENTARY SCHOOLS, SIXTH GRADE AND NINTH GRADE, AND DEPLOYED 7500 IPADS AS PART OF THE PRE-K THROUGH SECOND GRADE REFRESH.

CURRENTLY, WE ARE ACTIVELY REFRESHING 12,500 CHROMEBOOKS ACROSS 16 ELEMENTARY SCHOOLS AS WELL FOR THE SIXTH GRADE AND NINTH GRADE THIS SUMMER AND COMPLETING THE PRE-K SECOND GRADE IPAD REFRESH BY DEPLOYING THE REMAINING 5380 IPADS FOR A TOTAL OF 12,880. LOOKING FORWARD, TECHNOLOGY IS CURRENTLY IN THE PROCESS OF ISSUING AN RFP FOR THE REPLACEMENT OF TEACHER LAPTOPS, DOCKING STATIONS AND MONITORS.

DEPLOYMENT IS PLANNED TO BEGIN IN THE SUMMER OF 26 AND CONTINUE THROUGH THE SUMMER OF 2027.

THE REFRESH WILL INCLUDE A 14 INCH 2 IN 1 LAPTOP, DOCKING STATION, TWO 23 INCH MONITORS, ONE EQUIPPED WITH A WEBCAM, MICROPHONE AND SPEAKERS, ALONG WITH ESSENTIAL PERIPHERALS SUCH AS KEYBOARD, MOUSE AND PROTECTIVE CASE.

THESE UPGRADES WILL PROVIDE STAFF WITH MODERN, RELIABLE TOOLS THAT ENHANCE INSTRUCTIONAL DELIVERY, PRODUCTIVITY, AND OVERALL TEACHING AND LEARNING EXPERIENCE.

UPCOMING FOR THE 27-28 SCHOOL YEAR, WE´LL CONTINUE THE PROP C FOCUS OF THE CHROMEBOOKS IN 2027 AND 2028. THIS PROACTIVE APPROACH ENSURES DEVICES REMAIN CURRENT, RELIABLE, AND FUNCTIONAL, SUPPORTING OPTIMAL PERFORMANCE AND INSTRUCTIONAL NEEDS OF OUR SCHOOLS.

NEXT SLIDE. SOME WOULD WONDER WHAT WE DO WITH THE TECHNOLOGY FOR THE TECHNOLOGY ASSET DISPOSAL, END OF LIFE DEVICES ARE AUCTIONED THROUGH THE DISTRICT CDAP COMPETITIVE BID PROCESS IN ACCORDANCE WITH ESTABLISHED POLICY.

DEVICES THAT NO LONGER CAN BE REPAIRED OR REPURPOSED FOR USABLE PARTS TO SUPPORT REPAIRS OF OTHER EQUIPMENT, ALLOWING US TO MAXIMIZE THE VALUE AND RESPONSIBILITY MANAGEMENT OF THE DISTRICT ASSETS.

QUESTIONS? THANK YOU, MR. FEARS, FOR THAT PRESENTATION.

ONE QUESTION I DO HAVE IS, ARE WE ABSORBING THE COST OF ANY BROKEN OR LOST IPADS? YES WE ARE. OKAY, THAT ANSWER THAT QUESTION QUICK.

I DO HAVE SOME INFORMATION ABOUT REPAIRED DEVICES.

LET'S SEE HERE. ELEMENTARY SCHOOLS REPAIR DEVICES FOR THE 2025 CURRENT SCHOOL YEAR THROUGH APPROXIMATELY DECEMBER IS 1.7% THE QUANTITY OF CHROMEBOOKS THAT WERE REPAIRED.

HIGH SCHOOLS, 4.52%. IN MIDDLE SCHOOL, 5.9%. 2024 , ELEMENTARY SCHOOL DEVICE REPAIRS IS 39%. HIGH SCHOOLS, A LITTLE OVER 8%.

AND MIDDLE SCHOOLS CAME IN AT ABOUT 17%. SO AT THE BEGINNING, I THINK THAT AT ONE TIME WE WERE DOING A FEE OR SOME KIND OF FEE THAT WE WERE DOING.

I DON'T THINK WE'RE DOING THAT ANYMORE, ARE WE? CURRENTLY WE'RE NOT DOING IT.

OKAY. VERY GOOD. ALL RIGHT. ANY QUESTIONS FROM THE BOARD CONCERNING THIS? ANY QUESTIONS? MISS STANLEY. WHY THE INCREASE? FOR THE. BECAUSE YOU SAID.

WAS IT THE HIGH SCHOOL? WELL, PART OF IT IS 2024 IS A COMPLETE 12 MONTHS, 2025 DATA IS JUST THROUGH DECEMBER.

I THINK IT WILL. BUT ISN'T IT A 4% INCREASE? AND IT'S NOT EVEN A FULL YEAR.

YOU'RE NOT MATCHING A YEAR TO YEAR? SO THE CURRENT INFORMATION IS FROM JULY 1ST OF THIS BUDGET YEAR.

[00:35:02]

SO DID I JUST HEAR THE PERCENTAGES INCORRECTLY? BECAUSE I THOUGHT IT WAS A LOWER PERCENT FOR THE HIGH SCHOOL.

LET'S SEE HERE. HIGH SCHOOL FOR 2025 IS 4.5%.

AND HIGH SCHOOL FOR 2024 WAS 8.45%. OKAY, SO WE'VE DOUBLED IT AND WE'RE NOT EVEN DOING A YEAR TO YEAR? SO HOW COME? I MEAN. IT'S FLUID AT DIFFERENT TIMES, DIFFERENT SCHOOLS, DIFFERENT SCENARIOS.

AS FAR AS. THESE ARE SCREEN BREAKAGES AND REPAIRS, THOSE TYPE OF THINGS.

SO I'M JUST GIVING YOU THE INFORMATION THAT THE REPORTS RUN.

MRS. STANLEY? THE 4% IS FOR THIS CURRENT YEAR.

THE 8% IS FOR LAST YEAR. OKAY. SO IT WAS FLIPPED.

OKAY. SORRY. OKAY. OKAY. AND SO WHEN WE SAY THAT THE CURRENT PLAN IS TO TAKE IT OUT TO 2029, WHICH IS GOOD.

THAT'S GREAT. BUT IT SEEMS LIKE A LITTLE BIT LONGER THAN WHAT WE THOUGHT IT WAS GOING TO BE.

AND IS IT BECAUSE OF THE GRANT FUNDING WE'VE BEEN ABLE TO DO THAT HAS EXTENDED OUR BOND MONEY? THAT IS CORRECT. THE FIRST YEAR THAT THE BOND FUNDS WERE AVAILABLE, ESSER IIIM ACTUALLY COVERED THAT.

OKAY. I JUST WANT TO MAKE SURE THAT PEOPLE DON'T THINK THAT WE.

SURE. OKAY. OKAY. PERFECT. THANK YOU. THANK YOU, MR. FEARS. ALL RIGHT. MR. GENOVESE, ARE YOU GOING TO ADD SOMETHING TO THIS ALSO? YEAH, THE ERP? ABSOLUTELY. GOOD EVENING, CHAIRMAN BEACH, TRUSTEES AND DOCTOR LOPEZ.

GOOD TO SEE YOU. I AM HAPPY TO BRING YOU AN UPDATE ON OUR ERP PROJECT.

ERP IS ENTERPRISE RESOURCE PLANNING. WE ALSO HAD A LITTLE BIT OF FUN WITH THIS AMONGST THE PROJECT TEAM.

FIRST OF ALL, ENTERPRISE RESOURCE PLANNING. THIS IS THE REPLACEMENT OF OUR ORACLE SYSTEM, OUR BACK OFFICE SYSTEMS THAT COVER HR, FINANCE, PROCUREMENT, WAREHOUSE, ALL THE THINGS THAT SUPPORT THE DISTRICT AND SUPPORT THE INSTRUCTIONAL SIDE OF THE HOUSE.

FOR THIS REPLACEMENT, YOU KNOW, RECALL, SOME OF YOU HAVE BEEN HERE 20 YEARS AGO ALMOST 25 YEARS AGO, WE IMPLEMENTED ORACLE AS OUR BACK OFFICE SYSTEMS. SO WE'VE CARRIED THESE SYSTEMS THIS LONG. ACTUALLY THEY'VE SERVED US VERY WELL.

AND IT'S TIME TO REPLACE THOSE SYSTEMS. AND AS YOU CAN IMAGINE, THEY'VE GOTTEN TO A POINT TO WHERE WE'VE OUTGROWN THEM A BIT.

SO THE SYSTEMS THAT WE'RE PUTTING IN PLACE NOW, WE CAME BACK TO YOU IN SEPTEMBER.

CAME BEFORE YOU GOT APPROVAL FOR TYLER TECHNOLOGIES.

SO THAT WILL BE OUR NEW ERP SYSTEM THAT WE'RE PUTTING IN PLACE.

AS I WAS MENTIONING, WE HAD A LITTLE BIT OF FUN WITH THE BRANDING HERE AND THIS IMPLEMENTATION.

INTERNALLY THE PROJECT IS CALLED TYGER. AND THAT'S KIND OF A SHARED VISION BETWEEN TYLER TECHNOLOGIES AND GARLAND ISD.

THE COMBINATION OF THOSE TWO AND WHAT WE BELIEVE THIS PROJECT CAN BE, AND KIND OF THE QUALITIES OF IT, AS FAR AS LOOKING AT THE LEADERSHIP OF THESE SYSTEMS, THE STRENGTH AND THE AGILITY.

AND THAT WAS SOMETHING THAT THE PROJECT TEAM CAME UP WITH.

SO BEFORE YOU, I WANT TO GIVE YOU AN UPDATE ON WHERE WE STAND SINCE OCTOBER.

FIRST OF ALL, LET ME GIVE YOU THE BOOKENDS. WE STARTED THIS A LITTLE AFTER THE BOARD APPROVAL IN SEPTEMBER AND GOT GOING WITH OUR PLANNING IN OCTOBER OF 2025.

RIGHT NOW, WE'RE TARGETING JULY OF 2026 FOR OUR SYSTEMS TO SWITCH OVER AND WHAT WE CALL GO LIVE ON TYLER TECHNOLOGIES.

AND THAT'S WHEN WE WILL ACTUALLY SWITCH OVER, CUT OVER TO OUR NEW SYSTEMS, BE PERFORMING OUR BUSINESS OPERATIONS IN THAT NEW SYSTEM.

SO THAT'S OUR GOAL AT THIS POINT. IT IS A COMBINED GOAL LIVE ACROSS HR AND FINANCE.

AND WHAT YOU'RE SEEING HERE IS A SUMMARY OF TWO WORK STREAMS THAT ARE WORKING IN PARALLEL AS FAR AS FINANCE AND HR.

BEYOND THAT GO LIVE, WE'LL ALSO HAVE RESOURCES ON HAND TO SUPPORT US FOR THOSE MONTHS COMING AFTER GO LIVE.

AND THAT WILL BE FROM JULY ALL THE WAY THROUGH JANUARY OF 2026.

THAT'S CRITICAL SUPPORTS THAT WILL HELP OUR BUSINESS OPERATIONS TO MAKE SURE THAT WE CAN RUN OUR PAYROLLS EFFECTIVELY, DON'T HAVE STRUGGLES THERE, HAVE PEOPLE WITH THE DESKTOP PROCEDURES THAT THEY NEED FINISH OUT AND ROUND OUT ANY TRAINING FOR THOSE THAT ARE COMING BACK OFF OF CONTRACT, ALL THESE CRITICAL SUPPORTS AND THINGS FOR OUR BUSINESS CYCLES, HELPING WITH OUR AUDITS, OPEN ENROLLMENT. ALSO, YEAR END, YEAR BEGIN. 1099S, 941S.

[00:40:01]

AND AS WE GO THROUGH THIS, WE'RE GOING THROUGH IT IN A PARTICULAR METHODOLOGY THAT'S USED QUITE COMMON ON THESE TYPES OF PROJECTS.

AND IN GENERAL, WE BEGIN OUR PLANNING AND INITIATING THE PROJECT.

WE'RE SUBSTANTIALLY COMPLETE ON THAT. AND WE'RE RIGHT HERE IN THE MIDDLE OF JANUARY, SO WE'RE RIGHT ON TRACK.

AS WE MOVE INTO THE ASSESS AND DEFINE STAGE, THAT STAGE IS LARGELY LAYING OUT AND UNDERSTANDING HOW DO WE CURRENTLY OPERATE OUR DISTRICT, HOW DO WE INTEGRATE OUR BUSINESS PROCESSES WITH OUR CURRENT SYSTEMS? AND THEN HOW DO WE START TALKING ABOUT HOW WILL THE NEW SOLUTION HELP US OUT IN ADVANCING OUR BUSINESS PROCESSES, STREAMLINING THINGS, PROVIDING BETTER ACCESS TO DATA, DOING ALL THOSE THINGS THAT WE'VE BEGUN TO OUTGROW.

SO AS WE ROUND THAT PHASE OUT, THAT STAGE AND THE ASSESS AND DEFINE, THEN WE'LL BE LOOKING AT MOVING FORWARD WITH PREPARING HOW WE BUILD THAT IN OUR SYSTEM AND BUILD THAT OUT.

AND THAT HAS STARTED STARTED IN DECEMBER. WE'RE GETTING PARTWAY THROUGH THAT NOW.

BUT THAT'S STILL A WAYS TO COME ALL THE WAY UP TO PROBABLY SPRING BREAK.

AND ONCE WE WRAP UP WITH DESIGNING THINGS OUT IN THE SYSTEM AND BUILDING THOSE NEW BUSINESS PROCESSES AND STARTING TO TEST THINGS WITH PAYROLL, WITH HR, WITH PROCUREMENT, WITH FINANCE, WITH BUDGETING PROCESSES, THEN WE GET INTO MORE OF THE PRODUCTION READINESS, AND THAT'S WHERE WE REALLY START TO HIT THE SYSTEM HARD AS FAR AS TESTING THINGS AND MAKING SURE THAT WHEN WE DO GET TO THAT JULY GO LIVE DATE, THAT WE WILL HAVE SOLID BUSINESS PROCESSES THAT ARE MEETING OUR NEEDS, ARE GETTING THE RESULTS THAT WE WERE LOOKING FOR AND EXPECTING.

THAT'S ALSO WHEN WE'RE CONTINUING TO HIT HARD WITH OUR TRAINING AND TRAINING OF NOT ONLY OUR WHAT I WOULD CALL OUR BACK OFFICE USERS HERE THAT RUN EACH OF THOSE FINANCE AND HR AND PROCUREMENT OPERATIONS, BUT ALSO THEN HITTING THE EXTERNAL LARGER DISTRICT FACING POPULATIONS THAT HIT CAMPUSES AND HIT OTHER DEPARTMENTS THAT ARE LESS CASUAL USERS.

SO THAT'S WHEN ALL THAT TRAINING IS OCCURRING. DURING THAT PHASE OF PRODUCTION, WE'RE ALSO HITTING A VERY IMPORTANT PHASE, WHICH IS OUR PARALLEL PAYROLL TESTING. SO THAT'LL START IN MARCH.

AND WE'LL DO FOUR ROUNDS OF PARALLEL PAYROLLS IN MARCH AND APRIL AND MAY AND JUNE LEADING UP TO OUR GO LIVE.

AND EACH ONE IS KIND OF GROWS IN SCOPE. AND IN THE BEGINNING, WE'RE JUST MAKING SURE THAT WE'RE TESTING OUT CERTAIN PARTS OF THE DATA AND CERTAIN DEDUCTIONS, CERTAIN EARNINGS, ETC.

AND THEN WE GROW FROM THERE AND WE ADD EMPLOYEES.

AND BEFORE YOU KNOW IT, BEFORE WE'RE GOING LIVE, WE'RE SEEING ALMOST AN EXACT COMPARISON BETWEEN WHAT WE HAVE TODAY AS FAR AS OPERATING AND WHAT WE'LL HAVE IN THE FUTURE WHEN WE GO LIVE IN JULY.

SO JUST KNOW THAT THERE'S A LOT OF WORK GOING ON THERE.

THIS ISN'T A FLIP OF THE SWITCH TYPE THING. THIS IS A VERY INTENSE PROJECT, AND IT TOUCHES EVERY FACET OF OUR DISTRICT'S OPERATIONS.

OUR GOAL IS TO TAKE ALL RISK OUT OF IT AS MUCH AS POSSIBLE.

BUT YOU JUST CAN'T ELIMINATE ALL RISK. PRODUCTION.

WHEN WE FINALLY GET TO WHAT WE CALL OUR CUTOVER STAGE, WE'RE EXECUTING OUR CUTOVER PLAN IN JUNE AND THEN PREPARING TO FLIP ALL THOSE SWITCHES, TURN EVERYTHING ON, WRAP UP WITH OUR TRAINING.

AND THEN BE DEPLOYING AND TURNING THINGS ON OVER, LET'S SAY ROUGHLY 4TH OF JULY BREAK RIGHT AROUND THAT TIME FRAME.

THOSE DETAILS ARE STILL BEING HASHED OUT RIGHT NOW, AND WE'LL HAVE CONFIRMATION OF THAT SOON.

AND THEN WE'RE CLOSING OUT. YOU KNOW, AFTER WE GO LIVE AGAIN, WE'VE GOT BIG SUPPORTS THERE TO MAKE SURE THAT WE HAVE WHAT WE NEED, TO MAKE SURE THAT PEOPLE UNDERSTAND WHAT THEIR ROLES ARE.

PEOPLE HAVE WHAT THEY NEED. THEY CAN STILL ORDER GOODS.

FORMER PEOPLE IN THE DISTRICT USED TO SAY, DON'T MESS WITH ME ORDERING MY CHICKEN NUGGETS AND MILK.

OKAY, SO WE ABSOLUTELY WANT TO MAKE SURE THAT THOSE THINGS ARE IN PLACE.

PEOPLE AREN'T SKIPPING A BEAT. AND WE CAN MAKE SURE THAT WE'RE HIRING, WE ARE ORDERING AND WE'RE CLOSING THE BOOKS AND DOING EVERYTHING WE NEED.

SO THOSE SUPPORTS ARE THERE. AND THAT'S THE HYPERCARE PHASE.

THAT'S THE PHASE WHERE WE NOT ONLY HAVE BUILT A LOT OVER THIS 6 TO 8 MONTH PERIOD IN TERMS OF EXPERTISE IN OUR OWN PEOPLE, BUT WE'RE ALSO BEING SUPPORTED BY OUR PARTNER WITH TYLER TECHNOLOGY AND THEIR RESOURCES, AND THEY'LL BE HERE ON SITE WITH US GOING THROUGH THAT.

I TOUCHED ON TRAINING AS FAR AS SOME DIFFERENT TYPES OF TRAINING THERE.

[00:45:01]

AND THE KEY THERE IS GETTING THROUGH THOSE FIRST TIME BUSINESS CYCLES, GETTING THROUGH OUR FIRST BIWEEKLY PAYROLL RUN, OUR FIRST MONTHLY PAYROLL RUN, GETTING THROUGH OPEN ENROLLMENT, GOING THROUGH ALL THOSE CYCLES AS WE GO THROUGH EACH MONTH THAT WE HAVEN'T HIT ON THE NEW SYSTEM YET. AND YOU'RE LOOKING AT THIS NEW SYSTEM.

DID YOU LOOK AT OTHER SCHOOL DISTRICTS THAT ARE UTILIZING THIS SAME TYPE OF PROCESS? AND IF YOU DID, WHAT WERE THE HICCUPS THAT THEY NOTICED FROM THE VERY START? DO YOU HAVE ANY KIND OF INFORMATION.

TIMELINE HERE IN FRONT OF YOU FROM OCTOBER OF 2025 AND APPROVING THIS IN SEPTEMBER, THE MONTH PRIOR.

BUT THIS HAS BEEN A PROCESS THAT WE'VE BEEN WORKING ON SINCE WHAT WE CALL PHASE ZERO.

THIS IS PHASE TWO, ACTUALLY, OUR IMPLEMENTATION IS PHASE TWO.

GOING BACK TO PHASE ZERO. THAT WAS SEPTEMBER 2004 TO FEBRUARY 2025.

AND THAT'S WHERE WE. BEFORE WE WENT OUT FOR RFP, WHICH WAS PHASE ONE, MARCH 2025 TO AUGUST 2025.

THAT 12 MONTH PERIOD, THAT'S WHEN WE WERE REALLY PLANNING INTERNALLY WITHIN THE DISTRICT, AND THAT'S WHEN WE WERE EXPLORING WHAT ARE OUR CHALLENGES? WHAT ARE WE LOOKING FOR IN A NEW SYSTEM? HOW DO WE WANT TO EVOLVE OUR BUSINESS PROCESSES? AND THEN WE USE THAT AS INPUT GOING INTO OUR RFP AND THEN PUT THAT ON, THEN WENT TO THE MARKET.

OBVIOUSLY DID ALL OF OUR DUE DILIGENCE WITH ALL OTHER DISTRICTS CHECKING REFERENCES AND VARIOUS VENDORS THAT CAME TO THE TABLE.

AND TYLER WAS THE ONE THAT WE ULTIMATELY CHOSE.

SO, YES. YOU KNOW, SOME OF THE CHALLENGES, I WOULD SAY CHALLENGES ARE GOING TO BE IN ANY SYSTEM YOU HAVE.

BUT THIS PARTICULAR ONE, I THINK THIS WILL GIVE US THE LEAST NUMBER OF CHALLENGES.

IT JUST COMES WITH THE TERRITORY. I WISH I COULD SAY IT WAS AS EASY AS BUILDING THE BUILDINGS THAT WE'RE BUILDING AROUND THE DISTRICT.

THAT'S BEEN AROUND FOR FOR HUNDREDS OF YEARS OR THOUSANDS OF YEARS.

SOFTWARE IS VERY UNIQUE IN THAT REGARDS. AND EVERY ORGANIZATION IS UNIQUE AND GARLAND IS VERY UNIQUE IN GOOD WAYS. AND SO WE HAVE TO BRING THAT PROJECT TO GARLAND, AND WE HAVE TO MARRY UP THE TECHNOLOGY THAT WE'RE SEEING IN FRONT OF US AND THEN HOW OUR BUSINESS PROCESSES WORK, BRING THOSE TWO TOGETHER.

AND THAT´S THE CHALLENGE THAT WE HAVE. THANK YOU FOR THAT ANSWER AND INFORMATION.

ANY QUESTIONS? ROBERT? MR- SELDERS? THANK YOU FOR THAT PRESENTATION.

JUST OUT OF CURIOSITY, AND YOU PROBABLY TOLD US A WHILE BACK, BUT I'M JUST CURIOUS.

THIS TIMELINE IS REALLY AGGRESSIVE, CONSIDERING WHAT WE'RE TRYING TO DO HERE AND REPLACING ORACLE WITH A WHOLE OTHER ERP.

AND SO HELP ME UNDERSTAND AGAIN, WHAT WAS IT THAT PROMPTED OR MADE IT SO THAT WE NEEDED TO COMPRESS THIS TIMELINE LIKE IT IS? IT IS AN AGGRESSIVE TIMELINE. THERE ARE VARIOUS THINGS THAT CAN DRIVE THAT.

ONE OF THOSE THINGS IS, WHEN DO YOU WANT TO TRANSITION YOUR SYSTEMS? WE ABSOLUTELY WANTED TO MAKE SURE THAT THIS WAS ON TOP OF THE FISCAL YEAR.

SO JULY 1ST IS AT THE START OF OUR FISCAL YEAR.

IT WAS JUST IN THAT RANGE WHERE, DO WE WANT TO BE AGGRESSIVE AND PUT OUR BEST FOOT FORWARD AND MAKE SURE, YOU KNOW, THAT WE COULD TRY TO HIT THAT JULY TIMELINE, OR DO WE WANT TO SKIP THAT AND TRY TO DO AN INTRA YEAR, AT ANOTHER SIX MONTHS, GO LIVE AT THE BEGINNING OF THE CALENDAR YEAR, JANUARY 2027.

OR EVEN WORSE YET, DELAY ALL THE WAY OUT TO JULY OF 2028? SO THOSE ARE SOME OF THE THINGS THAT WENT INTO THAT DECISION.

OKAY. AND THEN JUST OUT OF CURIOSITY, I WAS LOOKING AT PRODUCT READINESS.

AND ALSO THAT YOU WILL HAVE ALREADY HAD TWO MONTHS OF DATA MIGRATION AND INTEGRATIONS PRIOR TO PRODUCTION READINESS.

SO I'M JUST CONFUSED AS TO WHAT'S ACTUALLY HAPPENING IN THOSE TWO MONTHS THAT LIKE YOU'RE MIGRATING DATA BEFORE IT'S ACTUALLY READY.

AM I LOOKING AT THAT CORRECT OR. YEAH, THESE STAGES OVERLAP QUITE A BIT.

[00:50:04]

SO THIS IS KIND OF A COMBINATION OF THOSE TWO DIFFERENT TRACKS.

AND WHEN WE'RE LOOKING AT PRODUCTION READINESS, THE KEY ACTIVITIES HERE ARE THE PARALLEL PAYROLLS VALIDATING THE SOLUTION WITH OUR USER ACCEPTANCE TESTING AND GETTING READY FOR GO LIVE AND OUR END USER TRAINING.

LEADING INTO THE PRODUCTION READINESS LEADING INTO THOSE PARALLEL PAYROLLS WE ARE WORKING ON.

IF YOU LOOK DOWN AT THE BOTTOM OF THIS CHART HERE, YOU'LL SEE DATA MIGRATION AND INTEGRATIONS.

THERE'S A HUGE EFFORT GOING ON RIGHT NOW WITH GETTING PREPARED TO TAKE ALL OF OUR DATA THAT IS IN OUR ORACLE SYSTEM AND MULTIPLE SYSTEMS OVER INTO THE NEW SYSTEM. AND AGAIN, THAT'S NOT JUST A FLIP OF A SWITCH.

IT DOESN'T JUST HAPPEN. ALL THIS HAS TO BE PLANNED OUT, DESIGNED AND DEVELOPED AND THEN ACTUALLY PERFORMED AND TESTED, ETC. SO THAT'S HAPPENING AND PREPARING THE SOLUTION.

BUT THEN IT OVERLAPS ALSO WITH THE PRODUCTION READINESS AND LEADING INTO THE PARALLEL PAYROLLS.

AND I'M IMAGINING THAT, YOU KNOW, ALL ERPS DON'T NECESSARILY SHARE A COMMON LANGUAGE OR FORMAT, LIKE THERE'S A WHOLE BUNCH OF DIFFERENT MAPPING.

THAT´S RIGHT. DESIGNATIONS THAT HAVE TO HAPPEN.

AND SO YOU MENTIONED EARLIER THAT THERE'S SOME THINGS THAT COULD KIND OF HAPPEN IN TERMS OF THAT YOU DON'T ANTICIPATE.

BUT WITH THAT LEVEL OF DIFFERENTIAL VARIABILITY IN THE MAPPING, DO WE EXPECT THERE TO BE A LOT OF ISSUES TO MAKE SURE THAT, YOU KNOW, THIS ERP, WHEN WE'RE READY TO BRING IT ONLINE, IS GOING TO BE WHAT WE NEEDED TO BE VERSUS WHAT WE HAVE WITH ORACLE? YEAH. EVERY VENDOR HAS A DIFFERENT WHAT WOULD BE CALLED DATA MODEL, HOW THEY DESIGN THOSE SYSTEMS AND HOW THEY STORE THE DATA UNDERNEATH.

AND THOSE DON'T TRANSLATE NECESSARILY ONE FOR ONE ACROSS ANY VENDOR.

AND SO EVERY SINGLE TRANSITION LIKE THIS HAS TO BE LOOKED AT UNIQUELY.

AND THOSE MAPPINGS HAVE TO BE MADE. HOW DO I HIRE AN EMPLOYEE HERE IN ORACLE, AND HOW DO I HIRE AN EMPLOYEE IN TYLER? AND HOW DO I TRACK MY FINANCIALS HERE AND HERE? AND THEY ALL THE WAY THROUGH ARE DIFFERENT. AND WE HAVE TO MAP ALL THOSE THINGS OUT.

AND THEN WE BUILD HOW WE MIGRATE THAT DATA. AND THERE'S A HUGE EFFORT AND A CYCLICAL EFFORT, AN ITERATIVE EFFORT TO GO THROUGH AND TEST THOSE THINGS.

WE START WITH A VERY SMALL PORTION OF DATA AND THEN BUILD FROM THERE AND GETTING INTO THE THOUSANDS AND TENS OF THOUSANDS OF DATA RECORDS.

AT THE END OF IT ALL, WHAT YOU EXPECT IS EVERYTHING IS PERFECT.

AGAIN, YOU CAN'T GET THERE. YOU DON'T HAVE THE TIME TO DO THAT, WHETHER IT'S ON THIS COMPRESSED TIMELINE OR A LONGER TIMELINE, AN 18 MONTH TIMELINE. BUT WHAT YOU CAN DO IS PUT THINGS IN PLACE TO GO THROUGH THESE METHODOLOGIES LIKE THIS, WHERE YOU'RE WALKING THROUGH AND YOU'RE TESTING AND ALONG THE WAY, THE IMPORTANT THING IS THAT WE'RE DOCUMENTING THOSE ISSUES AND IDENTIFYING WHAT'S THE CRITICAL NATURE OF THE ISSUES, WHAT ARE THE SHOWSTOPPERS, ETC.

WHAT CAN WE GO LIVE WITH, WITH ISSUES, AND WILL WE ADDRESS AFTER WE GO LIVE AS LONG AS IT'S NOT CRITICAL.

AND THE GO LIVE DATE IS IS GOING TO HAPPEN? THAT'S WHAT I'M HEARING? AS OF RIGHT NOW, YES, WE'RE ON TRACK. THESE ARE CRITICAL WEEKS DURING JANUARY AND FEBRUARY WHERE WE'LL BE GETTING A BETTER PICTURE OF ARE WE HITTING OUR CRITICAL PATH, SO TO SPEAK, THAT SAYS THAT WE'RE GOING TO STAY ON TRACK.

SO AS OF RIGHT NOW, WE'RE ON TRACK AND WE'RE DOING WELL.

AND I JUST WANT TO SAY ALSO THAT YOU'VE GOT AN AMAZING TEAM, FIRST OF ALL, A GREAT SPONSOR HERE WITH MR. DODDS AND THEN HIS EXECUTIVE STEERING COMMITTEE WITH ARTURO AND DOCTOR BROWN AND MR. BOOKER AND ELISA AND THOSE FOLKS. THIS IS THEIR PROJECT.

IT'S THEIR ORGANIZATIONS ACROSS HR, FINANCE AND BUDGET.

THEY'RE THE ONES THAT HAVE BEEN DRIVING THIS. THEY HAVE TO GET THEIR PEOPLE TO THE TABLE.

AND THE AMAZING THING IS THAT THEIR TEAMS ALSO ARE MANAGING OUR OPERATIONS AND NOT SKIPPING A BEAT SO FAR.

GOOD. I HAVE EVERY CONFIDENCE THAT YOU GUYS ARE GOING TO GET THIS DONE, BUT I'M JUST CURIOUS IF IT DOESN'T HAPPEN, WHAT'S THE CONTINGENCY PLAN? YEAH. IF WE DON'T GO LIVE, ARE WE SCREWED UP, OR DO WE HAVE TO WAIT ANOTHER YEAR OR SCHOOL YEAR TO THE NEXT FISCAL YEAR BEFORE WE CAN LAUNCH THIS, OR. SURE. I THINK IT'S A REALLY GOOD QUESTION.

[00:55:05]

AND THERE WILL BE A DATE AND TIME WHICH THE EXECUTIVE STEERING COMMITTEE WILL BE LOOKING AT THAT CRITERIA.

IT WILL BE DURING PROBABLY PRODUCTION READINESS WHERE THERE WILL BE A GO, NO GO DECISION THAT'LL BE MADE BASED ON THAT CRITERIA. AND THE COMMITTEE WILL DEFINE WHAT THAT CRITERIA IS, AND ALL THE TEAMS WILL KNOW AND UNDERSTAND WHAT THAT IS AS WELL. AND WE'LL BE WORKING ON THAT. COOL. THANK YOU.

MRS. STANLEY. THANK YOU, MR. FEARS. SO I WAS GOING THROUGH OVER THIS AND I'VE DONE TWO ERP TRANSITIONS AND THEY'RE NOT PRETTY. SO I DIDN'T SEE ANYTHING THAT REALLY CONCERNED ME.

AND I LOVED THE FACT THAT WE'RE NOT DRAGGING IT OUT, BECAUSE I HAVE FOUND THAT WHEN YOU DRAG OUT THAT GO LIVE, WELL, MORE PROBLEMS SEEM TO GO. SO I LIKED SOME OF THE REAL TIGHT.

IT MAKES YOU STAY FOCUSED. AND THEN WHEN IS YOU'RE GOING TO BE YOUR NO GO, GO TIMELINE? WE WILL FOCUS THAT DECISION PROBABLY IN THE MONTH OF MAY OR JUNE.

OKAY. AND SO WE CAN TAKE THAT ALL THE WAY UP TO THOSE DATES WITHOUT HARM.

WE'LL BE WORKING HARD TO MAKE SURE THAT WE CAN DO EVERYTHING TO MEET OUR GO LIVE DATE.

AND WE'LL UNDERSTAND WITH THOSE PARALLEL PAYROLLS, ESPECIALLY HOW WE'RE COMING ALONG.

IT WILL BE A SITUATION WHERE WE CAN'T MOVE FORWARD WITH FINANCE WITHOUT HR PAYROLL.

SO IT'S AN ALL OR IT'S NOTHING. AND THAT'S WHAT THE SUCCESS CRITERIA WILL DEFINE AND WHETHER WE GO LIVE OR NOT.

I WILL SAY ONE THING AND THAT'S THAT OUR BIGGEST RISK WOULD BE WE DO HAVE SOME CLOCKS ON THE WALLS.

AND WE DO HAVE TO CHANGE OUT THAT HARDWARE. YOU'LL SEE ONE RIGHT OUTSIDE THE DOOR HERE.

THAT'S HOW PEOPLE COME IN AND PUNCH IN AND PUNCH OUT DAY IN, DAY OUT FOR OUR NONEXEMPT EMPLOYEES AND EXTRA DUTY AS WELL.

WE'LL PROBABLY BE THINKING ABOUT CONTINGENCY FOR THAT, AS FAR AS IF WE'RE MOVING FORWARD WITH REPLACING CLOCKS, MAYBE WE SHOULD LEAVE SOME ON THE WALL JUST IN CASE WE GET LATE IN THE GAME.

SO WE'LL BE TALKING ABOUT THAT AS WELL. SO I JUST HAD JUST ONE OTHER QUESTION.

AND IT REALLY ACTUALLY WAS ON THE CLOCKS ON THE WALLS.

WHY AREN'T WE MOVING MORE TOWARDS A WORKSTATION CLOCK IN AND CLOCK OUT? I MEAN, I THINK I FEEL LIKE WE'RE ONE OF THE FEW COMPANIES THAT ARE USING THESE CLOCK IN AND CLOCK OUTS BECAUSE EVERYONE ELSE DOES IT, THEY SIT AT THEIR TERMINAL AND THEY HAVE TO BE LOGGED IN AND CLOCKED IN.

WE DO A LOT. IT'S A REALLY GOOD QUESTION. WE ARE MOVING TOWARDS THAT.

SO WE NOT ONLY WILL BE LOOKING AT USING. SO WE'LL TAKE A COMBINED APPROACH.

WE'LL USE THE CLOCKS ON THE WALL. IT'S THE GOLD STANDARD.

YOU DON'T WANT TO GET RID OF THEM. WE WILL BE REDUCING THE FOOTPRINT THAT WE HAVE.

WE'LL BE REDUCING THE COST FOOTPRINT THAT WE HAVE, WHICH IS A REALLY GOOD THING.

WE WILL ALSO BE INTRODUCING DOING THE SAME FUNCTIONS ON DESKTOPS OR LAPTOPS OR IPADS, WHATEVER EMPLOYEES WANT TO USE. FOR EXAMPLE, IF A SECRETARY IS COMING IN THEIR NONEXEMPT EMPLOYEE, THEY NEED TO PUNCH IN NOT SO MUCH TO GET PAID, BUT BUT FOR FLSA REASONS, AND OVERTIME, COMP TIME SCENARIOS.

SO THEY PUNCH IN. THEY CAN DO THAT AT THEIR DESK.

WE'LL ADDRESS OTHER PAIN POINTS THAT COME ALONG WITH THAT, WHICH IS THEY USED TO PUNCH RIGHT HERE, BUT THEN THEY'RE IN A CONVERSATION MAYBE WITH THEIR SUPERVISOR OR THEY'RE STOPPED BY SOMEBODY ELSE AND THEY'RE ACTUALLY WORKING NOW BEFORE THEY EVER GET TO THEIR DESK, BEFORE THEY EVER FIRE IT UP, BEFORE THEY GET THEIR CUP OF COFFEE, ETC.

AND NOW 15 MINUTES HAS GONE BY AND WE WE TECHNICALLY OWE THEM FOR THE TIME THEY'VE WORKED FOR THE DISTRICT WHEN THEY'VE BEEN IN THOSE CONVERSATIONS, ESPECIALLY WHEN IT'S WORK RELATED. SO THERE'S THINGS LIKE THAT WE HAVE TO WORK THROUGH.

WE ALSO WILL LOOK AT ALLOWING FOR TIME BEING USED OR PUNCHED ON MOBILE DEVICES LIKE YOUR CELL PHONE.

SOME EMPLOYEES DON'T WANT TO DO THAT THOUGH, SO WE HAVE TO WORK THROUGH THOSE SCENARIOS AS WELL.

SO WE'RE GOING TO INTRODUCE PROBABLY A COMBINED APPROACH AND EXPLORE THE BEST OF ALL THREE WORLDS.

BUT THE GOLD STANDARD IS DEFINITELY ON THE WALL.

AND THAT'S THE MOST ACCURATE TIME TRACKING. OKAY.

THANK YOU. ANY OTHER QUESTIONS ON THE BOARD? DOCTOR LOPEZ, FINAL COMMENTS? THANK YOU VERY MUCH. YOU DID A GREAT JOB. THIS IS A COMPLEX ISSUE AND I THANK THE BOARD FOR ALL THEIR QUESTIONS. I FORGOT. I JUST WANT TO ELABORATE ON ONE THING.

[01:00:04]

AND WE DID HAVE A GREAT SYSTEM WITH ORACLE. WE HAD A GREAT RELATIONSHIP.

ORACLE. THIS IS NOT ANYTHING THAT WE WERE NOT HAPPY WITH.

BUT TO PUT IT IN A NUTSHELL, WE WENT FROM A FERRARI TO A VERY NICE TOYOTA.

THIS HAS BUILT FOR. OR THEY SAID. SORRY, MR. GLICK, A PORSCHE TO A TOYOTA.

AND, YOU KNOW, THE THING IS THAT THIS SYSTEM IS BUILT FOR EDUCATION.

AND SO NOW WE DON'T HAVE TO PAY FOR ALL THESE OTHER ANCILLARY SYSTEMS AND MAKE IT CUSTOMIZABLE AND EVERYTHING ELSE.

AND SO WHAT WE'RE VERY EXCITED ABOUT IS NOT ONLY ARE WE BEING GREAT STEWARDS OF TAXPAYER MONEY, WE'RE GETTING A SYSTEM THAT IS BUILT FOR OUR SYSTEM.

SO PLEASE BEAR WITH US. IT'S GOING TO BE A LOT OF LEARNING.

IT'S GOING TO BE A LEARNING CURVE. AND IT'S NOT NECESSARILY MORE COMPLEX.

IT'S JUST LIKE ANYTIME YOU GET A NEW APPLICATION OR TECHNOLOGY, LEARNING THE INS AND OUTS OF THAT TECHNOLOGY THROUGH REPETITIVE USE GETS YOU FAMILIAR WITH IT. AND GETTING PEOPLE OUT OF THAT COMFORT ZONE TO USE A NEW TECHNOLOGY IS OUR AIM.

SO THANK YOU FOR YOUR QUESTIONS. THANK YOU, DOCTOR LOPEZ.

OKAY. WITH THAT BEING SAID, GET YOUR CLICKERS READY FOLKS. WE'RE GOING TO GO TO THE ACTION ITEM NUMBER V.A,

[V.A. New Bids]

BUT NUMBER ONE IS CONTRACT#510-01-1.1.3. CONSIDER APPROVAL OF CONTRACTOR FOR MULTI-CAMPUS SOFTBALL/BASEBALL FACILITY IMPROVEMENTS PART 3 (GARLAND HIGH SCHOOL AT WILLIAMS STADIUM) MR. FERNANDEZ. THANK YOU. PRESIDENT BEACH, MEMBERS OF THE BOARD, DOCTOR LOPEZ.

MAY I ASK THAT WE MAKE THAT JUST A TAD BIGGER? OH MY GOD, JUST A TAD. SO I CAN SPREAD IT OUT. BUT I WAS TOLD LAST TIME, ANYTIME I SPREAD IT OUT, IT ACTUALLY AFFECTS THE VIDEO THAT'S GOING ON.

SO I WAS TOLD, DO NOT DO THAT. SO THANK YOU VERY MUCH, SIR, I APPRECIATE YOU.

OKAY. ALRIGHT. SO TONIGHT WE'RE HERE TO PRESENT TO YOU THE PART THREE OF THE BASEBALL SOFTBALL PHASE ONE BID PACK ONE FOR THIS BOND PROGRAM. WE ARE VERY EXCITED TO BRING TO YOU A RECOMMENDATION FOR HELAS CONSTRUCTION TO ACTUALLY PERFORM THIS WORK.

SIR, CAN YOU RAISE THAT UP JUST THERE? AND WHAT WE'RE HERE TO RECOMMEND TO YOU, A FINANCIAL IMPACT OF NOT TO EXCEED OF $11,800,000. AND THAT IS TO BE FUNDED OUT OF FUND 683, WHICH IS THE BOND FUNDS.

AND SO WE'RE BRINGING TO YOU THIS CONSIDERATION.

AGAIN, THIS WAS SHARED. THIS IS THE NEW BASEBALL AND SOFTBALL COMPLEX FOR GARLAND HIGH SCHOOL.

DO I HAVE A MOTION FOR THIS? MR. MILLER. YES, SIR.

IF THERE'S NO QUESTIONS, I'D LIKE TO MAKE A MOTION ON THIS ITEM.

ANY QUESTION BEFORE WE MAKE A MOTION? SEEING NONE.

GO AHEAD, MR. MILLER. I MOVE THAT WE APPROVE HELAS CONSTRUCTION, INC.

FOR THE MULTI-CAMPUS SOFTBALL BASEBALL FACILITY IMPROVEMENTS PART 3, GARLAND HIGH SCHOOL WILLIAMS STADIUM, AS PRESENTED TO THE BOARD OF TRUSTEES IN ACCORDANCE WITH GOVERNMENT CODE TITLE 10, CHAPTER 2269.155.

ALSO, I REQUEST APPROVAL FOR NEGOTIATIONS TO PROCEED WITH THE SECOND RANKED FIRM IF NEGOTIATIONS WITH THE TOP RANKED FIRM ARE UNSUCCESSFUL. SECOND. WE HAVE A MOTION BY MR. MILLER AND A SECOND BY MR. GLICK, IF YOU WOULD, PLEASE VOTE.

IT IS OPEN. VOTE CLOSES. AND THAT PASSES 6-0.

THANK YOU, BOARD. THANK YOU, MR. FERNANDEZ. ALL RIGHT.

THAT TAKES US TO ITEM NUMBER 2. CONTRACT#510-02-2.1. CONSIDER APPROVAL OF RECOMMENDED GUARANTEED MAXIMUM PRICE (GMP) #2 FOR BOND 2023 MONTCLAIR ELEMENTARY SCHOOL REPLACEMENT #3 LINDA L. GRIFFIN ELEMENTARY SCHOOL.

MR. FERNANDEZ. THANK YOU. PRESIDENT BEACH, MEMBERS OF THE BOARD, DOCTOR LOPEZ.

WE'RE HERE TONIGHT TO PRESENT TO YOU A RECOMMENDATION FOR GMP NUMBER TWO.

LET ME GET THAT JUST A TAD UP. THIS IS GMP NUMBER TWO FOR LINDA GRIFFIN ELEMENTARY, WHICH REPLACES MONTCLAIR ELEMENTARY.

AND THE RECOMMENDATION IS FOR CORE CONSTRUCTION SERVICES, WHO WAS ALREADY APPROVED FOR GMP ONE TO BE APPROVED FOR GMP NUMBER TWO

[01:05:08]

ANY QUESTIONS? SEEING NONE. DO I HAVE A MOTION? MR. MILLER. YES, SIR. WHILE I'M HOT HERE, LET ME MAKE A MOTION.

I MOVE TO APPROVE THE RECOMMENDED GUARANTEED MAXIMUM PRICE GMP NUMBER TWO FOR BOND 2023 FOR MONTCLAIR ELEMENTARY SCHOOL REPLACEMENT NUMBER THREE, LINDA L GRIFFIN ELEMENTARY SCHOOL, AS PRESENTED TO THE BOARD OF TRUSTEES TONIGHT.

SECOND. WE HAVE A MOTION BY MR. MILLER AND A SECOND BY MR. SELDERS. VOTE IS OPEN. PLEASE VOTE. VOTE CLOSED.

THE MOTION PASSES 6-0. OKAY. MOVING ON TO ITEM NUMBER 3.

CONTRACT#510-03-3.2. CONSIDER APPROVAL OF RECOMMENDED GUARANTEED MAXIMUM PRICE (GMP) FOR BOND 2023 ATHLETIC PACKAGE FOR SOUTH GARLAND HIGH SCHOOL, NORTH GARLAND HIGH SCHOOL AND LAKEVIEW CENTENNIAL HIGH SCHOOL MR. FERNANDEZ. THANK YOU. PRESIDENT BEACH, MEMBERS OF THE BOARD, DOCTOR LOPEZ.

WE'RE HERE TONIGHT TO PRESENT TO YOU A RECOMMENDATION FOR AWARD.

THIS IS THE ATHLETIC PROJECT AS PART OF THE BOND PROGRAM.

THE RECOMMENDATION IS TO HAVE SATTERFIELD AND PONTIKES CONSTRUCTION, INC.

PERFORM THE SERVICES AT SOUTH GARLAND HIGH SCHOOL, NORTH GARLAND HIGH SCHOOL, AND LAKEVIEW CENTENNIAL HIGH SCHOOL.

THE RECOMMENDATION IS FOR NOT TO EXCEED AMOUNT IN THE AMOUNT OF $21,854,756 TO BE FUNDED OUT OF FUND 683 BOND 2023. ANY COMMENTS OR QUESTIONS? DO I HAVE A MOTION? MR. MILLER. YES, SIR. THANK YOU.

I MOVE TO APPROVE RECOMMENDED GUARANTEED MAXIMUM PRICE GMP FOR BOND 2023 ATHLETIC PACKAGE FOR SOUTH GARLAND HIGH SCHOOL, NORTH GARLAND HIGH SCHOOL AND LAKEVIEW CENTENNIAL HIGH SCHOOL AS PRESENTED TO THE BOARD OF TRUSTEES TONIGHT.

SECOND. WE HAVE A MOTION BY MR. MILLER AND A SECOND BY MR. SELDERS. THE VOTE IS OPEN. ANY COMMENTS OR QUESTIONS? NO? VOTE IS OPEN. PLEASE VOTE. THE VOTE IS CLOSED.

THAT PASSES 6-0. THAT TAKES US TO ITEM NUMBER 4.

CONTRACT #510-25-07. CONSIDER APPROVAL OF RECOMMENDED TO AWARD LOCAL AREA NETWORK (LAN) EQUIPMENT AND SERVICES. MR. BOOKER. YES, SIR. MR. BEACH, MEMBERS OF THE BOARD OF TRUSTEES, DOCTOR LOPEZ.

WE DO HAVE BEFORE YOU THE CONTRACT FOR THE AWARD OF THE LOCAL AREA NETWORK, THE LAN OF THE DISTRICT.

WE´LL BE UTILIZING. THE SCOPE OF WORK WOULD INCLUDE LAN FOR THE EQUIPMENT, ENGINEERING AND INSTALLATION SUPPORT TO SUPPORT FREEMAN AND KIMBERLIN FACILITIES. THE DISTRICT IS RECOMMENDING AN AWARD TO DISYS SOLUTIONS INCORPORATED, WHICH IS DOING BUSINESS AS DSI TECHNOLOGY. THE DISTRICT DID RECEIVE THREE RESPONSES, ONE OF WHICH WAS NON-RESPONSIVE AND WE ARE RECOMMENDING THIS AS A NEW AWARD ONCE AGAIN TO DISYS SOLUTIONS, DOING BUSINESS AS DSI TECH, ONE YEAR CONTRACT WITH FOUR ANNUALLY RENEWABLE OPTIONS WITH A NOT TO EXCEED AMOUNT OF $1,500,000 PAID FOR OUT OF 683 BOND FUNDS.

BE HAPPY TO ENTERTAIN ANY QUESTIONS THAT YOU MIGHT HAVE REGARDING THIS CONTRACT.

ANY QUESTIONS FOR MR. FEARS OR MR. BOOKER? SEEING NONE.

DO WE HAVE A MOTION? MR. JOHNSON. THANK YOU, MR. PRESIDENT. I MOVE THAT WE APPROVE CONTRACT 510-25-07 RECOMMENDATION TO AWARD LOCAL AREA NETWORK EQUIPMENT AND SERVICES AS PRINTED ON OUR WORKBOOK.

SECOND. MOTION BY MR. JOHNSON. SECOND BY MR. GLICK.

THE VOTE IS OPEN. PLEASE VOTE. VOTE CLOSED. THAT PASSES 6-0.

THANK YOU, BOARD. THAT TAKES US TO ITEM NUMBER 5.

CONTRACT NUMBER 510-25-08. CONSIDER APPROVAL OF RECOMMENDATION TO AWARD WIDE AREA NETWORK (WAN) EQUIPMENT AND SERVICES. MR. BOOKER. YES, SIR.

ONCE AGAIN, THE WIDE AREA NETWORK EQUIPMENT IS BEING UTILIZED.

THE ACTUAL WIDE AREA NETWORK IS 19 YEARS OLD.

THIS PROJECT WILL BE UTILIZED TO PROVIDE THAT WIDE AREA CONNECTIONS TO FREEMAN AND KIMBERLIN FACILITIES.

DISYS SOLUTIONS INCORPORATED, DOING BUSINESS AS DSI TECH, IS THE RECOMMENDED NEW AWARD.

IT IS A ONE YEAR FOR ANNUALLY RENEWABLE CONTRACTS WITH THE NOT TO EXCEED AMOUNT OF $117,320.

[01:10:04]

GOOD. ANY QUESTIONS? DO YOU HAVE A MOTION? MR. SELDERS. YES, MR. BEACH. THANK YOU. MOVE TO APPROVE RFP 510-25-08 WIDE AREA NETWORK EQUIPMENT AND SERVICES AS PRINTED ON BOARD BOOK.

SECOND. MOTION BY MR. SELDERS. SECOND BY MR. GLICK.

THE VOTE IS OPEN. PLEASE VOTE. VOTE IS CLOSED.

THAT PASSES 6-0. THANK YOU, BOARD FOR LOOKING THAT UP.

THAT TAKES US TO ITEM NUMBER VI, EXECUTIVE SESSION.

MISS HOGAN, DO WE HAVE ANY EXECUTIVE SESSION? DOCTOR LOPEZ? ANY? OKAY. IT IS 5:41. DO I HAVE A MOTION TO ADJOURN?

[VII. Adjournment]

IT IS 5:41. MR. MILLER, WHAT TIME ARE YOU GOING TO START THE FINANCE COMMITTEE MEETING? LET'S START THIS. WE ALWAYS DRAG A LITTLE BIT.

LET'S SAY 5:55 WE'LL BE BACK. 5:55 WE'LL START THE FINANCE COMMITTEE.

THANK YOU. THANK YOU.

* This transcript was compiled from uncorrected Closed Captioning.